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HomeMy Public PortalAbout08-17-95 PERSONNEL COMMISSION 1 CITY OF LYNWOOD REGULAR MEETING OF THE PERSONNEL BOARD/{ August 17, 1995 "WOOD PM CITY O 5 . 00 CITY CL AU ^" 9 1955 AM PEI 7 1 8 1 9 1 10 1HI2111213141516 CALL TO ORDER ROLL CALL ° Gilda Acosta - Gonzalez, Chairpersoyr 1 Arnold Litke, Vice - Chairperson George Lewis Nancy Gilpen Patrice Bell 11 PLEDGE OF ALLEGIANCE III APPROVAL OF MINUTES Regular meeting of July 20, 1995 IV STUDIES & REPORTS 1) Certification of eligibility list Code Enforcement Officer Ito be distributed at meeting) 2) Review of Proposed Classification Statement Administrative Assistant to the City Council V ORAL COMMUNICATIONS VI ADJOURNMENT Regular Meeting - September 21, 1995 REGULAR MEETING OF THE PERSONNEL BOARD CITY OF LYNWOOD July 20, 1995 The regular meeting of the Personnel Board of the City of Lynwood, California was held on Thursday, July 20, 1995, at 5 p m. in the Council Chambers of the Lynwood City Hall, 11330 Bullis Road, Lynwood, California The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER Chairperson Acosta - Gonzalez called the meeting to order at 5:04 p m Roll call was taken by Gail L. Black, Director of Human Resources. All Commissioners were present. PLEDGE OF ALLEGIANCE Led by Commissioner Gilpen APPROVAL OF MINUTES The motion was made by Commissioner Lewis and seconded by Vice - Chairperson Litke to approve the minutes of the regular meeting of June 15, 1995 All in favor Motion carried. STUDIES & REPORTS The motion was made by Commissioner Gilpen and seconded by Vice - Chairperson Litke to approve the certification of the eligibility list for the position of Street Maintenance Worker All in favor Motion carried The motion was made by Vice - Chairperson Litke and seconded by Commissioner Gilpen to approve the certification of the eligibility list for the position of Laborer All in favor Motion carried ORAL COMMUNICATIONS None ADJOURNMENT Vice - Chairperson Litke made the motion and Commissioner Bell seconded to adjourn to the next regular meeting scheduled for August 17, 1995 5.00 p.m. All in favor Motion carried Meeting adjourned at 5 p m • • City of LYNWOOD c-A City LiVeeting NaPPenges 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (310) 603 -0220 DATE TO FROM- BY SUBJECT PURPOSE August 17, 1995 Honorable Chairperson and.Personnel Board Members Gail L. Black, Director of Human Resources Yolanda Delgadillo, Administrative Aide ADMINISTRATIVE ASSISTANT TO THE CITY COUNCIL CLASSIFICATION STATEMENT ALL.AMEWCA CITY IIIIII To review a proposed classification statment for the position of Administrative Assistant to the City Council BACKGROUND The City Council has identified a need for the inclusion of a position statement for Administrative Assistant to the City Council. * A job analysis was completed and subsequent classification statement prepared by the Human Resources Department. RECOMMENDATION Review and recommend that the City Council adopt the classification statement for the position of Administrative Assistant to the City Council. r CITY OF LYNWOOD 0 August 1995 ADMINISTRATIVE ASSISTANT TO THE CITY COUNCIL DEFINITION Under the administrative direction of the City Manager, to perform a variety of responsible confidential secretarial and administrative duties for the City Manager, Mayor and Council members; may supervise other clerical staff in the course of performing assigned duties; and to do related work as required. DISTINGUISHING CHARACTERISTICS This position is distinguished from other classes by the confidential and sensitive nature of duties or assignments related to working in the City Manager's and City Council's office. This position requires a considerable degree of initiative and mature judgment. The incumbent must possess the experience and diplomacy necessary to interact with the public. Duties are performed under minimal supervision and require a comprehensive knowledge of City Policies and Procedures. EXAMPLE OF DUTIES Assist the City Manager and City Council on a wide variety of administrative duties and assignments; assist in the preparation of the annual departmental budget estimates and monitor certain expenditures and revenues; assist in responding to inquiries from the public and other City employees; provide explanation of City policies and procedures; conduct research and studies as assigned by City administrative officials; prepare City Council agenda items; may coordinate the preparation and distribution of City Council agendas; may attend meetings in absence of administrative official; may serve as liaison to one or more City Commissions; provide assistance in the planning of activities and meetings, by preparing and maintaining correspondence and other records; assist in the scheduling and handling of various activities involving the Mayor and City Council members; coordinate the planning and completion of special assignments necessary to properly accommodate activities or events; make travel arrangements; maintain appointment schedules and calendars and arrange meetings and conferences; receive and reviews Council expenses and bills, provide back -up information for processing and payment; review incoming mail routing, prepare responses and schedule necessary follow -up activities; write and prepare City resolutions, proclamations and recognition certificates for presentation to the public; interact with the Sheriff's Department on various activities or events; provide information, reports or other �_J E documents to the Mayor and City Council and /or City Manager as necessary; perform a variety of clerical work necessary to handle the various work responsibilities and functions of the office. SPECIAL REQUIREMENT Possession of an appropriate California driver's license issued by the State Department of Motor Vehicles. DESIRABLE QUALIFICATIONS Knowledge of: Functions, operations and objectives of municipal government; Operations, procedures and precedents of the City Manager's office and City Council; Computer terminal and word processing equipment operation; Planning and research methods and procedures; Report writing methods and techniques; Effective public information and relations techniques. and Ability to: Maintain required confidentiality in carrying out assignments, studies and projects; Establish and maintain effective working relationships with other City staff and the general public; Provide a variety of assistance to City administrative officials; Carry out assignments and projects without detailed instructions; Operate automated equipment and standard applications software, including word processing, data base, and spreadsheet program; Communicate effectively, orally and in writing; Type letters, memoranda and reports as directed by the City Manager and Council; Prepare and maintain a variety of records and reports; Compose correspondence independently. and Training and experience: Any combination of training and experience which would, provide the required knowledges and abilities is qualifying. A typical way to obtain these knowledges any abilities would be: Three years of experience in a public agency performing similar duties. Bachelor's degree from an accredited college in public administration or a closely related field is desirable.