HomeMy Public PortalAbout02-17-94 PERSONNEL COMMISSION1�
CITY OF LYNWOOD
REGULAR MEETING OF THE PERSONNEL BOA R E C E I V E D I
i CITY OF LYNWOOD
FEBRUARY 17, 1994 CITY CLERKS OFFICE
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CALL TO ORDER
FEB 14 1994
AM PM
718191101ll 11211121314 A 6
ROLL CALL
Kent Swift, Chairperson /
Patrice Bell
Nancy Gilpen v � -
George Lewis �+
Arnold Litke
5 PM
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PLEDGE OF ALLEGIANCE
III
APPROVAL OF MINUTES
IV
STUDIES & REPORTS
Regular meeting of January 20, 1994
1) Certification of eligibility list
*a. Sr. Street Maintenance Worker
(Closed Promotional)
2) Request for closed promotional
examination: Civil Engineering
Assistant
3) Ordinance No. 1356 Absences from
Commission
V
ORAL COMMUNICATIONS
VI
ADJOURNMENT
Regular Meeting - March 17, 1994
*will be handed out at the meeting
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REGULAR MEETING OF THE PERSONNEL BOARD
CITY OF LYNWOOD
JANUARY 20, 1994
The regular meeting of the Personnel Board of the City of Lynwood, California was
held on Thursday, January 20, 1994, at 5 p.m. in the Council Chambers of the
Lynwood City Hall, 11330 Bullis Road, Lynwood, California The agenda was duly
posted as prescribed by the Brown Act.
CALL TO ORDER
Vice - Chairperson Bell called the meeting to order at 5:06 p m. Roll call was taken by
Gail Black, Director of Human Resources. Commissioners Gilpen, Bell, and Lewis were
present. Commissioner Swift and Commissioner Litke were absent.
PLEDGE OF ALLEGIANCE
Led by Commissioner Lewis
APPROVAL OF MINUTES
The motion was made by Commissioner Gilpen and seconded by Commissioner Lewis
to approve the minutes of the meeting of December 16, 1993. All in favor. Motion
carried.
STUDIES & REPORTS
The motion was made by Commissioner Lewis and seconded by Commissioner Gilpen
to approve the certification of the Civil Engineering Associate eligibility list. All in
favor Motion carried
The motion was made by Commissioner Gilpen and seconded by Commissioner Lewis
to approve the request for closed promotional examination for Sr Street Maintenance
Worker. All in favor Motion carried.
ORAL COMMUNICATIONS
NONE
ADJOURNMENT
Commissioner Lewis made the motion and Commissioner Gilpen seconded to adjourn
to the next regularly scheduled meeting, February 17, 1994 5 00 p.m All in favor
Motion carried
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City of LYNW
� City .�lseting ChnQQenges
ALL A IPI'Ti
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603 -0220
Date
To
From.
Subject:
FACT
February 17, 1994
Honorable Chairperson and Personnel Board Members
Gail L Black, Director of Human Resources 4�6
REQUEST FOR CLOSED PROMOTIONAL EXAMINATION CIVIL
ENGINEERING ASSISTANT
The Lynwood City Code 12 -7 4 Open Examination states "All examinations, except
those specified in subsection 18 -7 3, shall be open unless it is determined by the
Personnel Board that such examinations will be promotional."
BACKGROUND
11 It is the policy of the City of Lynwood to encourage employees to advance and
grow within the organization by allowing promotional examinations whenever
appropriate
2) Mr Emilio Murga, Director of Public Works, has identified several in -house
candidates who would qualify to apply for this position on a promotional
basis
RECOMMENDATION
Based on the above information, it is requested that the Board approve a "Closed
Promotional" examination for the position of Civil Engineering Assistant.
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CITY OF LYNWOOD
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CIVIL ENGINEERING ASSISTANT
DEFINITION
Under the direction of an Associate Civil Engineer or
Manager, to perform responsible civil engineering assignments of
average difficulty on assigned projects, including the planning
and design of street, water, sewer and other public works
projects; to provide some training and work direction for
subprofessional engineering staff; and to do related work as
required.
EXAMPLES,OF DUTIES
Prepares engineering design, drawings, specifications and
'cost estimates in connection with the construction and
maintenance of a variety of public works projects, including
storm drains, sewers and water distribution systems; assists with
the review and evaluation of project proposals and engineering
specifications submitted by private engineering firms; makes
preliminary design studies and confers with supervisors during
preliminary and design phases of projects to discuss technical
and policy problems; coordinates design proposals with utility
companies and other public agencies; reviews and critiques
subdivision and parcel maps for design, accuracy, completeness
and conformance with applicable ordinances; makes recommendations
for revision and improvement of subdivision maps and plans;
prepares plan lay -outs and drawings; makes engineering
calculations; oversees and assists with the preparation of
reports, official maps, legal property descriptions and deeds;
inspects public work construction projects and private
developments for conformance to design standards, specifications,
proper quality of construction and sound engineering practice;
coordinates engineering assignments with other City departments;
collects and develops data for the formation of assessment and
improvement districts; provides training to nonprofessional
engineering staff; acts as an engineering contact with the
general public, contractors and developers, explaining technical
information, Public Works Department policies and permit
regulations.
SPECIAL REQUIREMENT
Possession of an appropriate California driver's license
issued by the State Department of Motor Vehicles.
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DESIRABLE QUALIFICATIONS
Knowledge of
Civil engineering principles, practices and
methods applicable to planning, design
and construction of a variety of
municipal public works projects;
Design principles, strengths of materials
and stress analysis required in
planning and constructing public
work projects;
Engineering office procedures;
Specification writing and estimate
preparations;
Technical report writing;
Safe work practices.
and
Ability to:
Prepare accurate plans, specifications, cost
estimates and engineering reports;
Make accurate engineering computations and
drawings;
Prepare and review engineering designs;
Review subdivision maps and plans for
conformance with legal requirements
and design standards;
Perform construction and project inspection;
Perform technical field surveying work;
Provide training to engineering assistance
staff;
Deal tactfully and courteously with the
public, contractors and representatives of
other agencies in providing technical
engineering assistance and information
about Public Works Department policies
and projects;
Establish and maintain cooperative working
relationships.
and
Training and Experience: Any combination of training and
experience which would provide the required
knowledges and abilities is qualifying. A typical
way to obtain these knowledges and abilities would be:
One year of professional civil engineering work
experience, including experience in the design
and construction of municipal public works
projects.
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Education
Graduation from an accredited four year
college or university with a degree in Civil
Engineering or a closely related field is
desirable.
City of LYNWOOD
City Uleeting (' dcrngos I III i
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 6030220
DATE: February 17, 1994
TO: Honorable Chairperson and Personnel Board Members
FROM: Gail L. Black, Director of Human Resources 4i6
SUBJECT: ORDINANCE NO. 1356: ABSENCES FROM COMMISSION
The City Clerk has requested that all commissioners be reminded of
Ordinance No. 1356 relating to absences from commissions, boards
and committee meetings.
Enclosed is a copy of the information given to new board members
which outlines commissioners' responsiblities as well as a copy of
Ordinance No. 1356 which established the City's policy concerning
absences in 1991. Please retain both documents with your other
related Personnel Board files.
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Cit of LYNWOOD
v4 City 'Ueeting Naffenges
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(310) 603 -0220
Dear Commissioner:
ALL I'll I,
It gives us great pleasure to welcome you as a new Commissioner
for the City of Lynwood.
Your appointment to the Commission is an honor, for it signifies
the City Council's confidence in your ability and judgment to
serve your community well in this important role. We believe you
will find your new responsibilities particularly satisfying and
challenging because we are all serving a community that requires
complex problem solving to achieve goals which will make Lynwood
an even greater city.
Commission members are responsible for regular attendance at
meetings, understanding the duties of their role, and
consistently working and voting in a manner which will contribute
to the betterment of our community. To assist each new
Commissioner and to serve as a reference guideline for Commission
procedures, the duties specified by the City Code and State
statutes are attached.
Our congratulation on your appointment and best wishes for your
success as a Lynwood Commissioner.
Paul H. Richards
Mayor
Louis Byrd
Mayor Pro -Tem
Robert Henning
Councilman
Louis J. Heine
Councilman
Armando Rea
Councilman
POLICIES
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The City Council is responsible for establishing the policies and
therefore the direction of the City government. However, there
are several areas in which the advice and counsel of qualified
citizens is highly desirable. It is in these areas that the City
Council has established Commissions. Citizens are appointed to
City Commissions on the basis of their known integrity and
previously displayed civic interest. Each Commissioner shall be
concerned with the general public good. When personal interest
conflicts with the general welfare of the City, the latter must
prevail. '
When the Council establishes a Commission, the duties of that body
are_specified in an Ordinance which creates it as in the general
law of the State. As a matter of implied understanding, the
advisory Commission is limited to consideration of those matters
which are specifically assigned to its jurisdiction.
COUNCIL RELATIONS
Under normal procedures, business transacted by the Commission is
communicated to the City Council through the designated staff
person for the Commission and the City Manager.
The role of the Commission is to assist the City Council in the
formation of policy, and the Commission serves by providing advice,
serving as a guide to public opinion, and promoting specific
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projects in the community at large.
Decisions
rendered by
the
Commission
are
appealable
to the City
Council
in as much
as
the Council
is
the duly
constituted
legislative body responsible to the electorate for ultimate policy
decisions.
STAFF RELATIONS
Staff personnel are assigned to Commissions by the City Manager to
provide clerical, technical and management support for the
preparation of studies required by Commissions. The staff members
serve the Commission in the same relationship as the Commission
serves the City Council. Based upon the technical knowledge of
staff members, consideration should be given their recommendations.
It is not expected that every staff recommendation will be followed
by the Commission. Staff members are to make their recommendations
without personal or political considerations, and in the best
interest of the entire community.
INTER - COMMISSION RELATIONS
All Commissions serve for the same general purpose, i.e., to assure
citizen participation in the affairs of government and to provide
assistance to the official governing body. Therefore, from time to
time, any two Commissions may be involved in a program or project
of mutual interest, and on such occasion, it may be appropriate to
call a joint meeting to assure proper coordination and cooperation.
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OFFICERS
The Officers of the Commissions shall be a Chairman and a Vice -
Chairman and the Vice - Chairman shall serve in the absence of the
Chairman. In the absence of both the Chairman and the Vice -
Chairman, the members present at such a meeting may elect a Chair
Pro -Tem.
The Chairman and Vice - Chairman shall be elected to office and may
serve a maximum of two concurrent sessions of one year each if each
is willing to serve, and the Commission so desires.
The Vice - Chairman shall succeed the Chairman in the event of death,
disability, removal or resignation and in that event a new Vice -
Chairman shall be elected by the Commission for the remainder of
the term. In the event of death, disability, removal or
resignation of the Vice - Chairman, that office shall be filled at
the next meeting by an election held by the Commission.
The Chairman and Vice - Chairman may be removed from office by a
majority vote of the entire Commission.
A staff person shall be appointed by the City Manager to provide
staff assistance to the Commissions, as authorized by the City
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Council.
When staff assistance is not provided in the person of a secretary,
the Commission shall elect one of its members as secretary to
record the action taken, and such member shall serve at the
pleasure of the Commission.
MEETINGS
If at'any time any regular meeting falls on a holiday, such regular
meeting shall be held on the next business day.
A Quorum of the Commission at any such regular meeting may, by
formal action, substitute another day for the regular meeting for
the ensuing month.
If, for any reason, the business to be considered at a regular
meeting cannot then be completed, the Commission may at such
meeting designate the time for an adjourned meeting to consider any
matter that
can properly
be considered at
a regular
meeting
provided such
action shall
serve as adequate
notice to
members
present at such meeting. With respect to members not present, it
shall be the standing order that the Secretary shall endeavor to
advise absentee members of the determination to hold such adjourned
meeting.
In the event of the lack of a quorum at a regular meeting, the
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Chairman or Vice - Chairman Pro Tem, in that order, shall adjourn the
meeting to another date in the same calendar month, and such
declaration of adjournment shall serve as sufficient notice
thereof to all members present and it shall be the duty of the
Secretary to employ such reasonable means as may be necessary to
notify the absentee.
Special meetings may be called:
a. By action of the Commission at a regular or
adjourned meeting.
b. By order of the Chairman or, in his absence, by the
Vice Chairman.
C. By the written consent of three or more members of
the Commission.
Written notice for special meetings shall be provided to members of
the Commission by the Secretary. Under Government Code Section
54956, written notice must be given to each member of the
Commission and can be dispensed with only if members, at or prior
to the time of the meeting, file a written waiver of notice or who
are actually present at the meeting at the time it convenes. All
notices under Section 54956 must be given at least 24 hours before
the time of the special meeting.
Action on matters at special meetings shall be limited to subjects
presented on the agenda for such special meeting.
The Chairman shall have the right to appoint special Committees
(comprised of less than a quorum of the entire Commission) to work
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on a specific item.
It shall be the duty of the Chairman to report any three
consecutive unexcused absences of any member of the Commission to
the City Council in the form of a letter.
BROWN ACT
The Legislature of the State of California, in adopting the Brown
Act, found and declared that "the public commissions, boards,
councils and other public agencies in this State exist to aid in
the conduct of the people's business. It is the intent of the law
that their actions be taken openly and that their deliberations be
conducted openly ".
In compliance with legislative intent, and the spirit of the law,
all meetings of the Commission shall be open and public, and all
persons shall be permitted to attend any meetings of the
Commission, except as otherwise provided by law.
Exceptions to open and public meetings include the discussion of
personnel matters and to discuss pending, proposed or anticipated
litigation where open discussion would be detrimental to the city's
interest.
The provisions of this Act are not construed to apply to meetings
of less than quorum committees of the Commission and to social
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gatherings where no action is taken or commitment made related to
the affairs of the City.
AGENDA FOR REGULAR MEETINGS
A copy of the agenda for every regular meeting of the Commission
shall be provided each member not less than two (2) days prior to
the date of the meeting at which such agenda is to be considered.
An agenda should be posted for public view not less than 48 hours
prior to the meeting. This provision is to assure that each
Commissioner has adequate time to study agenda matters and make
necessary field inspections.
MINUTES AND RECORDS
It shall be the duty of the Secretary of the Commission to keep the
minutes of all official meetings of the Commission, including
public hearings whether presided over by the Commission as a whole
or by a designated member or members. It shall also be the duty of
the Secretary to maintain all other records of the Commission,
including all applications made under provisions of law, and the
complete files of proceedings and actions taken in connection
therewith.
The Secretary shall transmit to each member of the Commission a
full and complete copy of the minutes of such meeting, including
copies of any resolutions referred to therein.
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Formal resolutions considered by the Commission shall constitute a
part of the minutes of the meeting at which such resolution was
considered, provided that the context of any such resolution was
considered, may be considered as being contained in the minutes,
when such minutes make proper reference to such resolutions.
All resolutions shall be clearly identified by number, nature of
subject matter and by date, so as to be clearly identified by
reference, and each such resolution shall contain as a part thereof
a record of the names of Commissioners voting aye, the names of the
Commissioners voting no, and the names of the Commissioners absent.
Where action by the Commission is required to be by resolution, the
motion with respect thereto may be made. When made, seconded and
passed, such action shall be deemed to constitute conclusive
determination as to the import of the action, such as to approve,
conditionally approve, disapprove other conclusive action, and such
resolution shall, by reference, be incorporated as a part of the
minutes as provided below.
All actions of the Commission, whether by motion or by resolution,
shall be considered conclusive as to the general import as of the
date of such action provided that such action, as to details of
phraseology, conditions, etc., shall be subject to correction at
the time of considering and approving the minutes of the meetings
at which such actions are taken and such correction and conclusive
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approval shall apply also to the context of resolutions
incorporated by reference in such minutes.
HEARINGS
Hearings conducted by the Commission shall conform to the
provisions of law in the matter of public notice; time, number and
reporting. A formal hearing before the Commission which, for any
reason, cannot be completed at the time and place originally
advertised, may be adjourned to a later date and the announcement
of such adjournment and the time and place of such adjourned
meeting shall constitute a sufficient notice to all parties
concerned.
Any member, or members, designated by the Commission for the
.purpose shall be authorized and qualified to preside over and
conduct any formal hearing, provided that the purpose of such
hearing shall be confined to the taking and recording of all
pertinent testimony, and the member, or members, conducting such
hearing shall summarize the testimony introduced and render their
opinions thereon to the full Commission. Decisions on all matters
heard at such hearings before a member, or members, shall be made
only at and by a regular or adjourned or special meeting of the
Commission.
In the absence of the Chairman or Vice - Chairman or a member of the
Commission specifically designated to preside at any hearing, any
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member of the Commission present at such time and ,place of hearing
may represent the Commission and conduct the hearing.
CONDUCTING THE HEARING
The agenda should indicated the schedule and subject of the public
hearing. At the appropriate time, the Chairman should state: "Now
is the time and place for a public hearing on the application of
(name) for a (zone change, variance, conditional use, amendment,
etc.)
We will appreciate your efforts toward maintaining orderly
procedure so that the meeting may proceed in an expeditious and
dignified manner. All interested persons may have an opportunity
to be heard. (If there are numerous people in the audience who
would like to participate on the issue, and it is known that all
represent the same opinion, it is advised that a spokesperson be
elected to speak for the entire group. Your spokesperson will thus
have the opportunity of speaking for a reasonable length of time,
and of presenting a complete case. If this arrangement cannot be
made, it may be necessary for the Chairman to restrict each speaker
to a limited time in order that all may be heard).
It is the desire of the Commission to obtain the comments of all
interested or affected individuals and organizations, and
consideration will be given to all comments or suggestions made.
Irrelevant and off - the - subject comments will be ruled "out of
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order."
"Proponents will be given an opportunity to present their case
first. This will be followed by an opportunity for the opponents
to present their objections. Proponents will be given a further
opportunity for rebuttal. Either side of the issue may ask
questions through the chair. When the hearing is closed, audience
participation is ended." "The Secretary will now read the
substance of the application and staff reports."
Following the staff reports, the Chairman will say: "any member of
the Commission who has made an inspection of the property or has
independent knowledge of the situation under review will be given
an opportunity to present his findings at this time."
Following applicable remarks by the Commission members, the
Chairman will say: "those wishing to be heard in favor of the
proposal will now be recognized. Please state your name and
address for the record."
The same recognition by the Chairman and remarks will apply for
those wishing to speak in opposition, rebuttal or questioning.
Following audience participation, a motion is made and adopted to
close or adjourn the public hearing.
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If the hearing is closed; the board /commission openly discusses the
merits of the proposal and announces its findings by resolution or
minute motion. The resolution or minute motion shall state the
basis and specific reasons for the action taken.
QUORUM
A majority of the members of the Commission shall constitute a
quorum for the conduct of routine business, and a majority of
members present at a meeting shall be sufficient to act.
Unless otherwise required by law, action on all routine matters may
be decided by a majority of the members constituting a quorum at a
qualified meeting.
When one member of the Commission presides over and conducts in
behalf of the Commission, any public hearing called and advertised
pursuant to law, the proceedings comprising such hearing shall be
limited to the taking of testimony and the recording thereof
together with such other records pertaining to such hearing as are
required by law, and no action thereon shall be taken at such
meeting unless a quorum be present, and in the absence of such
quorum at such hearing, the record of such hearing shall be made
available to a subsequent official meeting of the Commission at
which the action on the matter so heard may be taken in the matter
prescribed by law.
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VOTING
The Chairman, Vice- Chairman and.each member shall be entitled to
cast one vote. The Chairman shall cast his /her vote last. Voting
shall be by voice or roll call. The majority vote of the members
present shall be necessary for the adoption of any proposed action,
resolution or other voting matter, except where otherwise set forth
in these rules. Tie votes shall be recorded as a failure of action
to pass. A ties vote on a motion defeats the motion.
CONDUCT OF BUSINESS
Robert's Rules of Order shall govern in the conduct of meetings of
the Commission. The Commission may suspend any of these Rules by
a two- thirds (2/3) vote of the entire Commission.
MEETING
Regardless of other stipulations in legislation or guidelines
establishing any boards, commissions or committees, the following
policy will be adhered to. Section 2- 12.1.a.1 of the Lynwood
Municipal Code was amended in its entirety to read as follows:
a. Three (3) absences within a twelve (12) month period shall
constitute a vacating of the position for boards, commissions
or committee meetings once a month.
b. Four (4) absences within a twelve (12) month period shall
constitute a vacating of the position for boards, commissions
or committees meeting twice a month.
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c. In order for the boards, commissioners and committees
Chairperson to appropriately plan for their meetings, any
member who has to be absent should notify the chairperson of
the respective board, commission and committee or in his /her
absence, the staff representative.
d. If any section of the ordinance is found to be in conflict
with any other section of the Municipal Code, this section
hereby supersedes all other codes.
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MEETINGS
The presently established meeting dates for Lynwood Boards and Commissions are as follows:
COMMISSION
DATE AND TIME
PLACE
Planning Commission
Second Monday each
Council
Chambers
month at 7:30 p.m.
Personnel Board
Third Thursday each
Council
Chambers
month at 5:00 p.m.
Recreation Commission
Fourth Tuesday each
Council
Chambers
month at 7:30 p.m.
Traffic & Parking
Fourth Thursday each
Council
Chambers
Commission
month at 6:00 p.m.
Cable TV Advisory
Second Monday each
Council
Chambers
Board
month at 7:30 p.m.
Community Affairs
Third Wednesday each
Council
Chambers
Commission
month at 5:00 p.m.
Community Development
First Wednesday each
Council
Chambers
Advisory Board
month at 7:00 p.m.
Women's Commission
Second Wednesday each
VIP Room
month at 5:30 p.m.
Youth Commission
First Wednesday each
Teen Center
month at 6:00 p.m.
11409 Birch St.
Ad Hoc Race Relations When Called
Committee
i
Lynwood Local Development When Called
Company
Project Area Committee When Called
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ORDINANCE NO. 1356
19
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
CALIFORNIA, AMENDING SECTION 2- 12.1.a.1 OF THE LYNWOOD MUNICIPAL
CODE RELATING TO ABSENCES FROM COMMISSION, BOARD, AND COMMITTEE
MEETINGS; REMOVAL.
The City Council of the City of Lynwood California, does ordain
as follows:
Section 1. Section 2- 12.1.a.1 of the Lynwood Municipal Code is
amended in its entirety to read as follows:
Section 2- 12.1.a.1 Regardless of other stipulations in
legislation or guidelines establishing any boards, commissions or
committees, the following policy will be adhered to:
a) Three (3) absences within a 12 month period shall constitute
a vacating of the position for boards, commissions or
committees meeting once a month.
b) Four (4) absences within a 12 month period shall constitute a
vacating of the position for boards, commissions or
committees meeting twice a month.
c) In order for the Boards, Comssissioners and Committees'
Chairman to appropriately plan for their meetings, any member
who has to be absent should notify the chairman of the
respective board, commission and committee or in his /her
absence, the staff representative.
d) If any section of this ordinance is found to be in conflict
with any other section of the Municipal Code, this section
hereby supersedes all other codes.
PASSED, APPROVED AND ADOPTED THIS 19th DAY OF February
1991.
A `EST:
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City Clerk
APPROI FORM:
kOx
Attorney
of Lynwood
jjjjprr-� /
L � /Iii= -
APPROVE) AS TO CONTENT:
/s/ CHARLES G. 6014EZ
City Manager
City of Lynwood
STATE OF CALIFORNIA )
ss.
COUNTY OF LOS ANGELES )
I. the undersigned, City Clerk of the City oZ
Lynwood, and ex- officio clerk of the Council of said City,
do hereby certify that the above is a true and correct copy
of Ordinance No. 1356 adopted by the City Council of the
City of Lynwood, and that the same was passed on the date
and by the vote therein stated.
DATED this 20th day of February , 19 21_
City Clerk
City of Lynwood
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