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20110622 - Agenda Packet - Board of Directors (BOD) - 11-17
Midpeninsula Regional Open Space District Meeting 11-17 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 330 Distel Circle Los Altos,California Wednesday,June 22, 2011 SPECIAL MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 5:00 P.M.* REGULAR MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 7:00 P.M.* AGENDA SPECIAL MEETING 5:00 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— CLOSED SESSION 1. CLOSED SESSION:PUBLIC EMPLOYEE PERFORMANCE EVALUATION—CALIFORNIA GOVERNMENT CODE §54957(B)(1). Title of Employee: General Manager,General Counsel,and District Controller 2. CONFERENCE WITH LABOR NEGOTIATORS,CALIFORNIA GOVERNMENT CODE§54957.6 Agency Negotiators—Board Appointee Evaluation Committee Unrepresented Employees—General Manager,General Counsel,and District Controller ADJOURN REGULAR MEETING 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— PUBLIC SESSION ROLL CALL ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR 1. Approve Minutes of the District's Special and Regular Meeting—May 25,2011 2. Approve Revised Claims Report 3. Approve Written Communications—None 7:10 BOARD BUSINESS 4. Authorization to Establish District Bank Account for the Hawthorns(Woods Trust)Fund and Authorization of District Signatories—M. Foster 5. A. Year-End Review of the Fiscal Year(FY)20 10-11 District Budget and Expenditures—L. Tottori B. Year-End Review of the FY20 10-11 Action Plan—A. Ruiz 6. Approve the Right of Way Contract for the Exchange of Easements with the California Department of Transportation(Caltrans)along State Route 35 (Skyline Boulevard)at Monte Bello, Skyline Ridge, Russian Ridge and La Honda Creek Open Space Preserves(Santa Clara County Assessor's Parcel Numbers 351-06- 025, 351-07-004 and 351-07-005; State Department of Transportation Parcel Number 19765 in San Mateo County)and Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act—M. Williams 7. Authorization to Amend a Contract with Weiss Associates for Hydrological Investigations for Well Testing Related to the South Area Field Office Pro' at Sierra Azul Open St)ace Preserve—G. Basson INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information;request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing amended agenda for the Special and Regular Meeting of the MROSD Board of Directors was posted and available for review on June 17,2011,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California,94022. The agenda is also available on the District's web site at http://www.openspace.org. Signed this 17"'day of June,at Los Altos,California. District Clerk June 17,2011 R Claims No. 11-10 Meeting 11-17 Date 6/22/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15359 $385,200.00 California JPIA 2011-2012 Annual Contribution For Liability Program&Workers' Compensation Program 15360 $23,955.90 IHI Environmental Third Party Monitoring For Mt. Umunhum Remediation Project 15361 $16,926,24 Patsons Media Group Printing Services-Summer Newsletter/Preserve Brochures t Envelopes/Letterhead/Business Cards 15362 $10,000.00 *1 North American Title Company Deposit-Land Acquisition 15363 $5,996.28 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 15364 $5,931.00 California Conservation Corps French Broom&Thistle Removal-Various Locations 15365 $5,173.45 Callander Associates Landscape Bay Trail Concept Plan Study At Ravenswood Architecture 15366 $4,312.09 Ascent Environmental CEQA/NEPA Document Preparation&Support For Mt.Umunhum Site Planning 15367 $4,055.00 Page&Turnbull Architectural&Engineering Services-Folger House Remodel 15368 $3,142.00 Liebert Cassidy Whitmore Employment Consortium Membership 15369 $2,143.68 Tires On The Go Tires 15370 $1,946.95 *2 First National Bank Field Supplies/Tree Ringer&Blades/Radar Unit&Case/Gas For Chainsaw Mix/Sun Screen& Insect Repellant/Radio Batteries/Portable Speakers/Washer Seals For Oxygen Regulators 15371 $1,800.00 Alvaro Jaramillo Species Surveys To Support Mt. Umunhum CEQA&Site Planning 15372 $1,760.46 *2 First National Bank Uniform Expenses/High Visibility Roadside Safety Vests 15373 $1,750,00 Timothy C. Best,CEG Site Visit&Report Revisions For Sierra Azul Mercury TMDL Study 15374 $1,725,00 County Of San Mateo Information Rent For Radio Repeater At Pise Mountain Services Department 15375 $1,679.27 Sol's Mobile Service Vehicle Maintenance&Repairs 15376 $1,518.18 The Sign Shop Assorted District Signs&Miscellaneous Preserve Signage 15377 $1,381.08 *2 First National Bank Vehicle Supplies-Car Washes&Upholstery Cleaning/Tires/ Tractor Parts 15378 $1,276.48 *2 First National Bank Business Related Meals- Board Meetings/GM Local Business Meetings/Management Team/Peninsula Working Group/ Administrative Assistant Day Luncheon 15379 $1,165.37 Recology South Bay Dumpster Service-FFO&RSA 15380 $1,146.95 Tadco Supply Janitorial Supplies For RSA 15381 $1,125.00 Timothy C. Best,CEG Big Dipper Pre-Bid Contractor Tour 15382 $1,050.00 Butano Geotechnical Engineering Thornewood Geotechnical Report To Support Permits From Town Of Woodside 15383 $1,035.00 Glasser Kolly Labor Relations Consultant Services-Labor Negotiations&Labor Relations 15384 $1,012.12 *2 First National Bank Miscellaneous Expenses-Geocaching Supplies/Junior Ranger Stickers/Notary Supplies 15385 $855.00 Koff&Associates Classification&Compensation Study-Final Report Development 15386 $765.28 AmeriGas Propane-Rental Residences 15387 $750.00 County Of San Mateo Department Of Parcel Map Review Fee For McFarlane/Fogarty Settlement Public Works 15388 $724.20 *2 First National Bank Event Supplies&Expenses-Shuttle For Fremont Older House Tour 15389 $689.00 *2 First National Bank Conferences&Training-Bay Area Open Space Council Conference Registrations/Grant Writing Workshop/Spiceworks Technology Conference 15390 $600.00 Steven R. Hartsell Design&Plans For Replacement Septic System-SAO 15391 $566.00 *3 Santa Clara County Department Of Permit Fee For SAO Septic Tank Environmental Health 15392 $539.94 Magellan GPS Units For Geocaching Program 15393 $521.70 Accountemps Accounting Temp 15394 $455.00 Normal Data Consulting Services-Citation Database Maintenance Page 1 of 3 Claims No. 11-10 Meeting 11-17 Date 6/22/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15395 $395.01 California Water Service Company Water Service-FFO&Rental Residences 15396 $395.00 Aaron's Septic Tank Service Pumping Services-Lower Windy Hill 15397 $390.77 San Jose Water Company Water Service-RSA 15398 $390.00 Atencio,James Reimbursement-State Bar Of California Membership Dues 15399 $350.00 Lance Bayer Legal Update Training For Rangers 15400 $307.78 Mission Valley Ford Electric Brake Controller For Maintenance Truck 15401 $300.38 Bruce Barton Pump Service Rental Residence Water System Repairs/Float Switch For Black Mountain Water System 15402 $296.90 CMK Automotive Vehicle Maintenance&Repairs 15403 $293.05 Commuter Check Services Commuter Check Program-Transit Passes 15404 $273.00 *2 First National Bank Office Supplies-Water Filter Cartridge For Break Room/Printer For Administration Department 15405 $262.50 Jobs Available Recruitment Ad-Accountant 15406 $256.74 Acterra Native Plants For FFO Landscaping 15407 $246.55 ADT Security Services Alarm Service-SFO 15408 $236.10 Safety Kleen Solvent Tank Service-FFO 15409 $235.78 Davison, Steve Reimbursement-Tuition 15410 $210.00 County Of San Mateo Human Training Course-Excel 2007 Resources Department 15411 $200.92 Waste Management Of Guadalupe Waste Disposal Disposal Company 15412 $196.51 Jurich, Michael Reimbursement-Uniform Expense 15413 $187.67 Green Waste Garbage Service-SFO 15414 $181.89 Allied Waste Services Garbage Service-Rental Residences 15415 $178.66 Villarreal,Jaime Reimbursement-Uniform Expenses 15416 $172.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 15417 $165.00 Lund, Pearson,McLaughlin Fire Sprinkler System Quarterly Inspection Protection Systems 15418 $132.22 *2 First National Bank Computer,Website&Internet Expenses-FFO Internet/Email Service Provider For Sending Email Blasts/Surge Protector/ Web Hosting 15419 $125.00 San Mateo County Health Department Tick Testing 15420 $123.86 Fleet Services Fuel 15421 $121.15 The Workingman's Emporium Uniform Expenses 15422 $114.79 The Ed Jones Company Refurbish Two Badges 15423 $110.31 Mission Trail Waste Systems Garbage Service-AO 15424 $104.90 Cascade Fire Equipment Company Fire Pumper Supplies 15425 $83.43 Sunnyvale Ford Vehicle Repair 15426 $81.60 West Payment Center Monthly Subscription For Online Legal Information 15427 $80.00 R.N.F. Radar Recertification 15428 $78.02 *2 First National Bank Advertising, Subscriptions&Books-Survey Monkey Monthly Subscription/Leadership&Management Books 15429 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 15430 $77.87 California Emergency Services Annual Membership Association(CESA) 15431 $67.80 West Valley Collection Garbage Service-SAO 15432 $63.90 4 Wheel Parts Winch Cover 15433 $59.56 HSBC Business Solutions Boot Brush 15434 $57.75 Protection One Fire Inspection&Monitoring-AO 15435 $49.69 Peterson Cat Antifreeze For Tractor 15436 $44.25 *2 First National Bank Out Of Town Business Meetings-Parking&Bridge Tolls For Sacramento Meetings Page 2 of 3 4 Claims No. 11-10 Meeting 11-17 Date 6/22/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15437 $38.30 Recognition Specialties Name Badges For Trail Patrol Volunteers 15438 $35.00 Barron Park Supply Plumbing Supplies-Rental Residence Water System Repairs 15439 $26.25 Rayne Of San Jose Water Service-Fremont Older 15440 $24.04 Summit Uniforms Uniform Expense 15441 R $8,822.97 Dell Business Credit Eight Notebook Computers 15442 R $5,073.00 Liebert Cassidy Whitmore Legal Services-Personnel 15443 R $3,300.55 *4 County Of San Mateo Plan Check Fee For Folger House Water System Improvements 15444 R $2,697.04 Sol's Mobile Service Vehicle Repairs&Service 15445 R $2,414.50 Pacific Ag. Rentals Equipment Rental-Tractor For Discing&Mowing 15446 R $2,014.68 *5 Home Depot Field Supplies/Tarp To Cover Thistles/Supplies For Flag Pole Project/Window Glass For Annex/Cleaning Supplies For RSA/ Lumber For DHF Building Repair&Retaining Wall/Supplies For Black Mountain Water System Repair 15447 R $1,757.00 Cagwin&Dorward Landscape Landscaping-AO Contractors 15448 R $770.26 Simms Plumbing&Water Water Pump Repair-Rental Residence 15449 R $740,00 Mark Hylkema Perform Archaeological Report For Silva Commemorative Site 15450 R $506.91 Sears Refrigerator-Rental Residence 15451 R $411.97 Petty Cash Vehicle Mileage, Parking&Carwashes/Break Room Supplies/ Office Supplies/Field Supplies/Business Related Meals/ Geocaching Supplies 15452 R $350.00 Perry Samuels Reimbursement-Slender False Brome Treatment 15453 R $319.60 Staples Break Room Supplies 15454 R $304.88 Orchard Supply Hardware Field Supplies/Storage Containers/Windshield Wiper Blades/ Toolbox/Paint For AO/Lights For SAO 15455 R $246.55 ADT Security Services Alarm Service-SFO 15456 R $195.00 Bill's Towing&Recovery Towing Services 15457 R $174.13 Hsieh, Benny Reimbursement-Cell Phone,Mileage&Respirator Equipment 15458 R $147.77 McKowan, Paul Reimbursement-Volunteer Supplies 15459 R $124.54 Trout Bach,Rebecca Reimbursement-Uniform Expenses 15460 R $118.00 Cupertino Medical Group Employee Medical Services 15461 R $77.74 Spiegel,Annetta Reimbursement-Oral Panelist Lunch For Accountant Recruitment 15462 R $55.00 Half Moon Bay Review Subscription Renewal 15463 R $51.70 Fitzsimons, Renee Reimbursement- Outdoor Education Leader End Of Season Meeting Expenses 15464 R $14.21 United Parcel Service Parcel Shipping Total $533,261.52 *1 Urgent check issued 6/8/11 *2 Urgent check issued 6/10/11 The total amount for First National Bank is$9,317.78 *3 Urgent check issued 6/8/11 *4 Urgent check issued 6/21/11 *5 Urgent check issued 6/14/11 Page 3 of 3 ' Claims No. 11-10 Meeting 11-17 Date 06/22/11 Midpeninsula Regional Open Space District # Amount Name Description 15359 $385,200.00 California JPIA 2011-2012 Annual Contribution For Liability Program&Workers' Compensation Program 15360 $23,955.90 IHI Environmental Third Party Monitoring For Mt. Umunhum Remediation Project 15361 $16,926.24 Patsons Media Group Printing Services-Summer Newsletter/Preserve Brochures/ Envelopes/Letterhead/Business Cards 15362 $10,000.00 *1 North American Title Company Deposit-Land Acquisition 15363 $5,996.28 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 15364 $5,931.00 California Conservation Corps French Broom&Thistle Removal-Various Locations 15365 $5,173.45 Callander Associates Landscape Bay Trail Concept Plan Study At Ravenswood Architecture 15366 $4,312.09 Ascent Environmental CEQA/NEPA Document Preparation&Support For Mt. Umunhum Site Planning 15367 $4,055.00 Page&Turnbull Architectural&Engineering Services-Folger House Remodel 15368 $3,142.00 Liebert Cassidy Whitmore Employment Consortium Membership 15369 $2,143.68 Tires On The Go Tires 15370 $1,946.95 *2 First National Bank Field Supplies/Tree Ringer& Blades/Radar Unit&Case/Gas For Chainsaw Mix/Sun Screen&Insect Repellant/Radio Batteries/Portable Speakers/Washer Seals For Oxygen Regulators 15371 $1,800.00 Alvaro Jaramillo Species Surveys To Support Mt. Umunhum CEQA&Site Planning 15372 $1,760.46 *2 First National Bank Uniform Expenses/High Visibility Roadside Safety Vests 15373 $1,750.00 Timothy C. Best,CEG Site Visit&Report Revisions For Sierra Azul Mercury TMDL Study 15374 $1,725.00 County Of San Mateo Information Rent For Radio Repeater At Pise Mountain Services Department 15375 $1,679.27 Sol's Mobile Service Vehicle Maintenance&Repairs 15376 $1,518.18 The Sign Shop Assorted District Signs&Miscellaneous Preserve Signage 15377 $1,381.08 *2 First National Bank Vehicle Supplies-Car Washes&Upholstery Cleaning/Tires/ Tractor Parts 15378 $1,276,48 *2 First National Bank Business Related Meals- Board Meetings/GM Local Business Meetings/Management Team/Peninsula Working Group/ Administrative Assistant Day Luncheon 15379 $1,165.37 Recology South Bay Dumpster Service-FFO&RSA 15380 $1,146.95 Tadco Supply Janitorial Supplies For RSA 15381 $1,125.00 Timothy C. Best,CEG Big Dipper Pre-Bid Contractor Tour 15382 $1,050.00 Butano Geotechnical Engineering Thornewood Geotechnical Report To Support Permits From Town Of Woodside 15383 $1,035.00 Glasser Kolly Labor Relations Consultant Services-Labor Negotiations&Labor Relations 15384 $1,012.12 *2 First National Bank Miscellaneous Expenses-Geocaching Supplies/Junior Ranger Stickers/Notary Supplies 15385 $855.00 Koff&Associates Classification&Compensation Study-Final Report Development 15386 $765.28 AmeriGas Propane-Rental Residences 15387 $750.00 County Of San Mateo Department Of Parcel Map Review Fee For McFarlane/Fogarty Settlement Public Works 15388 $724.20 *2 First National Bank Event Supplies&Expenses-Shuttle For Fremont Older House Tour 15389 $689,00 *2 First National Bank Conferences&Training-Bay Area Open Space Council Conference Registrations/Grant Writing Workshop/Spiceworks Technology Conference 15390 $600.00 Steven R. Hartsell Design&Plans For Replacement Septic System-SAO 15391 $566.00 *3 Santa Clara County Department Of Permit Fee For SAO Septic Tank Environmental Health 15392 $539.94 Magellan GPS Units For Geocaching Program 15393 $521.70 Accountemps Accounting Temp 15394 $455.00 Normal Data Consulting Services-Citation Database Maintenance Page t of 3 i Claims No. 11-10 Meeting 11-17 Date 06/22/11 Midpeninsula Regional Open Space District # Amount Name Description 15395 $395,01 California Water Service Company Water Service-FFO&Rental Residences 15396 $395.00 Aaron's Septic Tank Service Pumping Services-Lower Windy Hill 15397 $390.77 San Jose Water Company Water Service-RSA 15398 $390.00 Atencio,James Reimbursement-State Bar Of California Membership Dues 15399 $350.00 Lance Bayer Legal Update Training For Rangers 15400 $307.78 Mission Valley Ford Electric Brake Controller For Maintenance Truck 15401 $300.38 Bruce Barton Pump Service Rental Residence Water System Repairs/Float Switch For Black Mountain Water System 15402 $296.90 CMK Automotive Vehicle Maintenance&Repairs 15403 $293.05 Commuter Check Services Commuter Check Program-Transit Passes 15404 $273.00 '2 First National Bank Office Supplies-Water Filter Cartridge For Break Room/Printer For Administration Department 15405 $262.50 Jobs Available Recruitment Ad-Accountant 15406 $256.74 Acterra Native Plants For FFO Landscaping 15407 $246.55 ADT Security Services Alarm Service-SFO 15408 $236.10 Safety Kleen Solvent Tank Service-FFO 15409 $235.78 Davison,Steve Reimbursement-Tuition 15410 $210,00 County Of San Mateo Human Training Course-Excel 2007 Resources Department 15411 $200.92 Waste Management Of Guadalupe Waste Disposal Disposal Company 15412 $196.51 Jurich, Michael Reimbursement-Uniform Expense 15413 $187.67 Green Waste Garbage Service-SFO 15414 $181.89 Allied Waste Services Garbage Service-Rental Residences 15415 $178.66 Villarreal,Jaime Reimbursement-Uniform Expenses 15416 $172.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 15417 $165.00 Lund, Pearson,McLaughlin Fire Sprinkler System Quarterly Inspection Protection Systems 15418 $132.22 '2 First National Bank Computer,Website&Internet Expenses-FFO Internet/Email Service Provider For Sending Email Blasts/Surge Protector J Web Hosting 15419 $125.00 San Mateo County Health Department Tick Testing 15420 $123.86 Fleet Services Fuel 15421 $121.15 The Workingman's Emporium Uniform Expenses 15422 $114.79 The Ed Jones Company Refurbish Two Badges 15423 $110.31 Mission Trail Waste Systems Garbage Service-AO 15424 $104.90 Cascade Fire Equipment Company Fire Pumper Supplies 15425 $83.43 Sunnyvale Ford Vehicle Repair 15426 $81.60 West Payment Center Monthly Subscription For Online Legal Information 15427 $80.00 R.H.F. Radar Recertification 15428 $78.02 '2 First National Bank Advertising,Subscriptions&Books-Survey Monkey Monthly Subscription/Leadership&Management Books 15429 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 15430 $77.87 California Emergency Services Annual Membership Association(CESA) 15431 $67.80 West Valley Collection Garbage Service-SAO 15432 $63.90 4 Wheel Parts Winch Cover 15433 $59.56 HSBC Business Solutions Boot Brush 15434 $57.75 Protection One Fire Inspection&Monitoring-AO 15435 $49.69 Peterson Cat Antifreeze For Tractor 15436 $44.25 -2 First National Bank Out Of Town Business Meetings-Parking&Bridge Tolls For Sacramento Meetings Page 2 of 3 Claims No. 11-10 Meeting 11-17 Date 06/22/11 Midpeninsula Regional Open Space District # Amount Name Description 15437 $38.30 Recognition Specialties Name Badges For Trail Patrol Volunteers 15438 $35.00 Barron Park Supply Plumbing Supplies-Rental Residence Water System Repairs 15439 $26.25 Rayne Of San Jose Water Service-Fremont Older 15440 $24.04 Summit Uniforms Uniform Expense Total $502,573.52 *1 Urgent check issued 6/8/11 *2 Urgent check issued 6/10/11 The total amount for First National Bank is$9,317.78 *3 Urgent check issued 6/8/11 Page 3 of 3 Midpeninsula Regional ' Open Space District r , R-11-70 Meeting l 1-17 June 22, 2011 AGENDA ITEM 4 AGENDA ITEM Authorization to Establish District Bank Account for the Hawthorns (Woods Trust) Fund at Luther Burbank Savings Bank and Authorization of District Signatories DISTRICT CONTROLLER'S RECOMMENDATION Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District authorizing the establishment a separate bank account for the Hawthorns (Woods Trust) Fund at Luther Burbank Savings Bank and the corresponding Financial Instrument Signatories SUMMARY The Hawthorns (Woods Trust) gift is comprised of both real property located in Portola Valley and monetary assets. The most efficient and effective way to complete the transaction conveying the Hawthorns (Woods Trust) assets to the Midpeninsula Regional Open Space District (District) is to open a separate bank account for the monetary assets. This report provides the necessary authorizations to allow this account to be established and administered. DISCUSSION The 78.71-acre Hawthorns (Woods Trust) property is located in the Town of Portola Valley between Alpine and Los Trancos Roads. On April 26, 2006, the District Board approved the property acquisition and authorized the General Manager to sign the donation agreement accepting the gift from the Woods Trust (see Report R-06-53). The donor's estate plan specifies, in essence, that the trustees distribute the Portola Valley property and any remaining monetary assets to the District. The purpose of the monetary assets is to pay for the District's cost and expenses associated with the donated real property and improvements thereon. Approximately $1,900,000 is expected to be transferred for this purpose. Since the transfer of the gift is imminent, the District needs to put in place the appropriate financial structures to administer the gifted funds. The District Controller and staff recommend that the most efficient and effective way to administer the Hawthorns (Woods Trust) Fund in keeping with the donor's intent is to place the monies in a separate bank account. The R-11-70 Page 2 Hawthorns (Woods Trust) Fund will not be co-mingled with District funds, nor will expenditures appear in the District's budget. A separate Hawthorns (Woods Trust) Fund capital improvement and expenditure plan will be prepared for District Board review and approval at a later date. For consistency, District policies will apply to the use of the Hawthorn (Woods Trust) Fund monies, including the Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing Policy. The District's Rules of Procedure will apply to bank account administration, following the established protocol for financial instrument signatories. In order to recommend the bank most suitable to hold the trust's cash account, District staff conducted research on banks with Bay Area offices. The bank which offers the highest interest rate on deposits, meets District Investment Guidelines and is convenient to District staff is Luther Burbank Savings Bank (Burbank). The bank is a 70 year old private bank, headquartered in Santa Rosa, with over $3.5 billion in assets, consistently profitable operations, and a branch in Los Altos. The intention is to invest cash not needed in the next three months in Certificates of Deposits (CDs). Burbank's current 'Jumbo" CD rates are 0.7% for three months and 0.9% for six months. The Investment Guidelines do not allow investments, except for bond reserves, with maturities beyond six months. FISCAL IMPACT There are no unbudgeted fiscal impacts associated with this item. PUBLIC NOTICE Public Notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEP The next step is to complete the account application and signatory forms and provide them to the selected banking institution. The donated monetary assets will then be disbursed from the Woods Trust escrow directly to the District's Hawthorns property bank account. Attachment: 1. Resolution Prepared by: Sandy Sommer, Senior Real Property Planner Michael Foster, Controller Lynn Tottori, Senior Management Analyst Anna Duong, Deputy District Clerk Contact person: Sandy Sommer, Senior Real Property Planner RESOLUTION NO. I I-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE OPENING OF A HAWTHORNS (WOODS TRUST) FUND BANK ACCOUNT AT LUTHER BURBANK SAVINGS BANK AND ESTABLISHING FINANCIAL INSTRUMENT SIGNATORIES The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: 0 WHEREAS, the Midpeninsula Regional Open Space District's Statement of Investment Policy, dated January 12, 2011 (R-I 1-11), establishes policy and procedures for District's investments and delegates certain responsibilities for such investments to the District Controller; and, WHEREAS, Section 2.40 of the Rules of Procedure (required by Public Resources Code, Division 5, Chapter 3, Article 3, Section 5536) of the Board of Directors of the Midpeninsula Regional Open Space District authorizes signatories to make disbursements on behalf of the District. NOW, THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as follows: 1. The District Controller is authorized to open a bank account at Luther Burbank Savings Bank for the Hawthorns (Woods Trust) Fund. The General Manager is further authorized to sign any applications or other related documents as necessary or appropriate for this purpose. 2. Per Section 2.40 of the Rules of Procedures: The signatories shall be the present holders of said offices are as follows, and Luther Burbank Savings Bank is authorized to make disbursements on behalf of the District based on any one signature for amounts under $5,000.00 and any two signatures for amounts of$5,000 and over, as set forth below: Title Name General Manager Stephen E. Abbors Administration Services Manager Kate Drayson Planning Manager Ana Ruiz Real Property Manager Michael Williams Operations Manager David Sanguinetti Public Affairs Manager Rudy Jurgenson i I Midpeninsula Regional ' Open Space District R-11-68 Meeting 11-17 June 22, 2011 AGENDA ITEM 5A AGENDA ITEM Year-End Review of the Fiscal Year(FY) 2010-11 District Budget and Expenditures GENERAL MANAGER'S RECOMMENDATION Accept the Year-End Review of the FY2010-11 Budget and Expenditures SUMMARY For Fiscal year FY2010-11, forecasted District property tax revenue decreased by$338,000 or 1.2% from the Adopted budget of$27,865,000 to the Midyear budget of$27,527,000. At the end of the FY2010-11, property tax revenue unexpectedly decreased another$238,226 or 0.9% from the Midyear budget to $27,288,774 (Unaudited Actuals). Total expenditures were$33,363,803 or 79.8% of the Midyear budget of$41,822,786. This is primarily due to under expenditures in property management, fixed assets and capital projects which ended the year$2.3 million or 58.6%below budget, and land and associated expenses which were $5.7 million or 36.5%below budget. Operating expenditures (OpEx) totaled $13,730,647 or 96.8%of the Midyear budget of$14,189,173, which represents 49.9% of property tax revenue. Due to the year-end property revenue decrease which could not be anticipated at midyear, the District's OpEx ended slightly higher than the 50.0% target at 50.3% of the year end property tax revenue (Unaudited Actuals). Capital expenditures (CapEx) totaled 4.2%of property tax revenue. The District did not exceed either the OpEx or CapEx Midyear targets of 50.0% and 10.5% of property tax revenue, respectively. DISCUSSION Revenues As the economic recession continued into FY2010-11, the District experienced reduced revenues, resulting in the need for significant adjustments at the Midyear Budget Review. Property tax revenues, which were originally budgeted at $27,865,000 in the Adopted Budget, were reduced by$338,000 (1.2%) at Midyear and ended the year 0.9%below that amount at$27,288,774. I Total District Expenditures Reflecting continued fiscal discipline and expenditure management, the District's expenditures remained within its approved budget. Expenditures by category are listed in Table I below. R-11-68 Page Table 1 —FY2010-11 District Budget and Expenditures 2010-11 Actuals j 2010-11 Revenue& Change 10-11 2010-11 Actual 2010-11 Mid-Year Expenses Actual vs.Mid- vs.Mid-Year District Budget Adopted Budget Budget (Unaudited) Year Budget Budget Property Tax Revenue 27,865,000 27,527,000 27,288,774 238,226 99.1% Salaries and Benefits 10,967,321 11,018,127 10,836,822 181,304 98.4% Services and Supplies 2,956,129 2,851,046 2,603,580 247,466 91.30 Fixed Assets 336,310 320,000 290,244 29,756 90.7% Total Operating Budget 14,259,760 14,189,173 13,730,647 458,526 96.8°l° Property M anagement 178,554 177,969 140,638 37,331 79.0% Fixed Assets,Capital Improvement Projec 4,142,278 3,712,563 1,468,454 2,244,109 39.6% Land+Assoc.Costs 15,656,500 15,656,500 9,937,483 5,719,017 63.5% Debt Service 8,078,081 8,086,581 8,086,581 0 100.0% Total Outside Operating Budget 28,055,413 27,633,613 19,633,156 8,000,457 71.0% Total Expenditures 42,315,173 41,822,786 33,363,803 8,458,983 79.8% The Midyear budget of$41,822,786 was adopted by the Board at its December 8, 2010, Regular meeting(R-10-151). At the Midyear review, which reflected the five month period from April through August 2010, the Administration and Budget Committee(ABC) reviewed the District's Proposed Midyear Action Plan and. Budget, as well as the work progress and expenditures to date. Overall in FY2010-11, the District ended the year $8.5 million or 20.2%below the total Midyear budget. However, when land purchases and debt service are excluded, total expenditures were below the Midyear budget by$2.7 million or 15.2%. In addition: • Salaries and benefits were $0.2 million or 1.7% below budget; • Services and supplies were$0.25 million or 8.7% less than budget; • Property management, fixed assets and capital projects were $2.3 million or 58.6%below budget; • Land and associated expenditures were $5.7 million or 36.5% under budget. (Attachment 1 — Budget Analysis, Operating and Non-Operating Expenses, provides additional information on the actual expenditures for FY2010-11.) Fixed Assets and Capital Projects Delays in fixed assets and capital projects resulted in expenditure savings for FY2010-11. Most of these projects will be completed in FY2011-12 including the new radio system ($1.21 million), the Integrated Accounting and Financial System ($250,000), and various planning projects totaling $770,000. FY2010-11 capital expenditures totaled 4.2% of property tax revenue, net of grant income, and meet the District's new CapEx Guideline of 10.5%of Property Tax Revenue. R-11-68 Page 3 Land and Associated Costs The District ended the year$5.7 million under budget for new land purchases due to the continuation of landowner negotiations into FY2011-12. Additionally, $3.09 million for the Silva property was assigned to the Peninsula Open Space Trust(POST) in order for the District to secure a purchase grant in FY2011-12. New land acquired by the District in FY2010-11 totaled $9.9 million (includes purchases and gifts) for a total of 662 additional acres. These included additions to the Bear Creek Redwoods, Sierra Azul, Russian Ridge, and Monte Bello Open Space Preserves. Included in the $9.9 million new land purchase is a $1.25 million grant from Santa Clara County towards the land additions to the Monte Bello Preserve. Operating Expenditures The District operated with 108.5 actual FTEs (full-time equivalent) of the 109 budgeted FTEs. Salaries and benefits were below the Midyear budget by$181,304 or 1.7%, reflecting low staff turnover and brief vacancies in positions that were subsequently filled. Salary and benefits expenses for FY2010-11 expenses increased $884,672 or 8.9% over FY2009-10; employee benefits costs accounted for a large portion of this increase, rising by 12.4% over FY2009-10 expenses. Salaries and benefits were 40% of property tax revenue for FY2010-11, compared to 36% for FY2009-10. This increase is largely due to the continuing growth in retirement and health insurance costs. Services and supplies ended the year$247,466 or 8.7%below budgeted levels primarily due to the lower than budgeted spending in contract services by the Operations, Public Affairs and Real Property departments. Past Budget Performance Table 2 presents a comparison of FY2010-11 budget performance to FY2008-09 and FY2009-10. The operating budget expenditures are very consistent, totaling between 95% and 97% annually. The total budget, however, has a much wider range (79%to 91%), reflecting the variation in land purchases and the deferral of key capital and fixed asset projects. Table 2—Past Performance District Expenditures FY2008-09 FY2008-09 % FY2009-10 FY2009-10 % FY2010-11 FY2010-11 % Bud et Actuals Sent Bud et Actuals Sent Bud et Actuals Sent Operating Expenses $12,995,651 $12,437,605 95.71% $13,688,935 $13,026,581 95.16% $14,189,173 $13,730,647 96.77% Total Expenditures $60,492,336 $49,384,390_81.64%1 $43,694,359 $39,444,981 90.27% $41,822,7861 $33,363,803 79.77% FISCAL IMPACT The Year-End review of the FY2010-11 budget has no fiscal impact on the FY2011-12 budget. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. R-11-68 Page 4 CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEP Prepare the FY2011-12 District Mid-year Budget Attachment: 1. Budget Analysis, Operating and Non-Operating Expenses Prepared by: Lynn Tottori, Senior Management Analyst Kate Drayson, Administrative Services Manager David Sanguinetti, Operations Manager Ana Ruiz, Planning Manager Mike Williams, Real Property Manager Rudy Jurgensen, Public Affairs Manager Contact person: Lynn Tottori, Senior Management Analyst I I R-11-68 Art.rchmeut I Budget Analysis,Operating and Non-Operating Expenses Budget Analysis 2009-2010 FY09.10 2010-11 FY10.11 2009-2010 Actual Actual 2010.11 2010.11 Actual Actual 2009-10 Proposed Expenses Expenses Adopted Mid Year Expenses Expenses Adopted Mid Year (Audited) vs.Mid Year Budget Budget (Unaudited)vs.Mid Year Program 32 (Salaries+Benefits 7323405 1,361,920 1,189,378 87.33% 1,384.711 1,395,363 1,357,464 97.28% .__ .._..._. __.._..__ _.....__. _...__. Prooram 32&36 ,Services+Supplies 66,527 64,358 38.712 60.15% 51,750 60,595 107,252 177.00% SUBTOTAL,Operating Expenses 1,389,932 1,426,278 1,228,089 86.10-A 1,436,461 1,455,958 1,464,716 100.60 Program 32(CaoEx) Fixed Assets 7 000 6,500 6,295 96,85% 0 0 0 IProaram 37(CaoEx) Mt.Umunuhum _ _0 0 8,518____ 425,278 740,353 624,641 _ 84 37% !Program 36(CaoEx) Planning Projects 406,900 287,900 203.028 70.52% 353,000 309,000 82,921 26.84% Program 35 fCa2Ex1 Staff Facilities"' 915,000 470,000 314,131 66.84% 507,000 307,000 181,633 59.161/6 Pro r m 4 a }x Public Facilities/FEMA 687,600 460,715 260,620 56.57/ 1,181,000 534,000 240,547 45.05% Program 381CaoEx) Unanticipated CIP 25,000 25,000 15,058 60,23/0 25,000 25,000 20,500 82.00% TOTAL,All Ex an as 3,431,432 2,676,393 2,035,739 76.06% 3,927,739 3,371,311 2,614,958 77.57/ Salaries+Benefits 5,672,089 5,714,862 5,733,170 100.32! 6,107 851 6,124 593 6,137,247 100 21% JServices Supplies 1,825.981 1868,445 1752,535 93,807 1,699377 1,718796 1,584,865 92.21% S FIXed Assets 438,960 419,585 311,321 74.20% 336,310 320000 290,244 90,70% SUBTOTAL,Operating Expenses 7,937,030 8,002,892 7,797,026 97,43% 8,143,538 8,163,389 8,012,357 98.15% I(CapEx) Special Projects 950,000 350,000 86,826 24.81% 1,601,000 1,522,210 293,128 19.26% TOTAL,All Ex enses 8,887,030 8,352,892 7,883,852 94.38% 9,744,538 9,685,599 8,305,484 85.75 Salaries+Benefits 774,611 792,186 783,580 98.91% 829,167 843,431 835,102 99.01/ Services+Supplies 363,750 367,650 329,722 89.68% 354,348 349,348 2114,915 111,56% SUBTOTAL,Operating Expenses 1,138,361 1,159,836 1,113,302 9s.9 1,183,515 1,192:779 1,120,017 93.90 TOTAL,All E enses 1,138,361 1,159,838 1,113,302 95.99°/ 1,183,515 1,192,779 1,120,017 93.90/ _.Salaries+Benefits 528,141 535,168 535,132_ 99.99% 586,947 599,196 595 635 99.41% j Services+Supplies 198,350 184,250 107,561 58,38% 167,840 136,340 41,804 30.669% SUBTOTAL,Operating Expenses 726,491 719,418 642,692 89.33% 754,787 735,536 637,439 86.66 _ Property Management 142.027 152,614 143,665 94,14% 178,554 177,969 140,638 79.02% Debt 7,818.920 7A18,920 7,818,920 100.00% 8,078,081 8,086,581 8,086,581 100.00% Land+Ass.Costs 20,378,775 20,378,775 17,489,603 85.821/ 15,656,500 15,656,500 9,937,483 63.471/ TOTAL,All Expenses 29,066,213 29,069,727 26,094,880 89.77% 24,667,922 24,656,586 18,802,141 76.26 Salaries+Benefits-- 1,700,360 1,765,016 1,710,892 96,93% 2,058,645 2,055,544 1,911,373 92.997% Services+Supplies 607,826 595,495 531,579 89.771/6 1,82,814 585,967 584,]45 99.79% SUBTOTAL,Operating Expenses 2,308,186 2,360,511 2,245,472 95.13 2,T41,41 2,641,511 2,496,119 94.50% I(CapEx) '�,Fixed Assets 110,000 75,000 71,736 95.65% 50,000 275,000 25,084 9.12% TOTAL,All Ex enses 2R18,166 2,435,511 2,317,208 95.14- 2,791,459 2,916,511 2,521,203 86.45% -- - Operating Budget pEx) 13,500,000 13668,935 13.026,581 95.30% 14,259,760 14,189,173 13,730,647 9S.77° Pr perty_Management 142,027 152,614 143,665 94.14% 178,554 177,969 140,638 79 02% Unanticipated CIP 25,000 25,000 15,058 60130/ 25,000 25,000 20,500 82.00% Public Access Facilities 687,600 460,715 260,620 56.57% 1,181,000 534,000 _240547 45.05% Staff Facilities 915,000 470,000 314,131 66.84/ 507,000 307,000 181,633 59 16/o, Planning.Projects 406,900 287,900 203,028 70.52/ 353,000 309,000 82,921 26 84/o Mt Umunhum 0 0 8,518 425,278 740,353 624,641 84 37% Special Projects 1,067,000 437,500 764,W 38.it% 1,651,000 1,797,210 318,212 17.71% Amount outside of Operating Budget 3,243,527 1,827,729 1,109,877 60.72% 4,320,832 3,090,532 1,609,092 41,36 -JESalaries and Benefits 9,998 606 10,169,152 _ 9,952,151 97 87/ 10,967,321 1 i 018 127 10,836,822 _98 35 Services and Supplies _ 3,062 434 3 080 198 2 763 108 89 71/ 2,956 129 2,851,046 2,603,580 91 32 _ _ _ _ -- _ Fixed Assets 438 960 419,585 311.321 _74.20- 336,310 - 320,000 290,244 - 9_0 7_0% •---.-.-. -�- .-.---.---' _ -•- - _ _Subtotal(Operating _ _ _ _ 13,500,00_0_13_668,935 _13,02_6,5_81 -_ 95.3_0 % •14,259_760 _14_180173_13,73_0,6_47 _-9_6.7_% ...........�--• - - •-�Total Outside_Operatin2 Budget - 3,243,527 -1,827. 29_ 1,709,877 •_•60.72%- 4,320_832 3,890,532_-1,609,092 - -41.3_6% Subtotal{Full Operating Budget}-_-_-_-_ _ _ A8,743,527_15�498,664 14,136,456 _-81.22 •18,58D�592 _188:W9,70_5_15,339.7_39 �_�84.85^/ - - - - -- _ --7-------------- Debt _ _7,818,920 •7,818,920 7.818,920 -_700.00% 8,078,081 8,086,581_-8,086,581 100.00% ._------. -- -�_------------• -' _-_Su_btotal(includes_De_bt) _ _2_4,56_2,44_7 23,315,504 _21,9_56.3_78 -_•94.1'7 26.656,673 _26,1_66,2_86_2_3,42_6,32_0 8_9.6_3% - - -Land+Assoc Costs 20,3]8,7]5 20,378,775 17,489,603 -85.82"l0 15,656,500 15656500 9,937483 - 63.47°!0 District Budget Total 44,941,2221 43,694,3591 39,444,981 90.27*/4 42,315,173 41 822186 33,363,803 79.77°/ (t)rYib.t t Anuk Emensus. Pimnag Prgec�ircludea ee[;lass of SSH.310 from Captlal(Plarx,Vg Prgectsl�W�ra�'M E-'+Pens (SerNcwrs&Slpplie5l 6/13/20113'.24 PM Midpeninsula Regional • ' Open Space District R-11-17 Meeting 11-71 June 22, 2011 AGENDA ITEM 511 AGENDA ITEM Year-End Review of the FY2010-11 Action Plan GENERAL MANAGER'S RECOMMENDATION Accept the Year-End Review of the FY2010-11 Action Plan. DISCUSSION The FY2010-11 Action Plan, for the period April 1, 2010 to March 31, 2011, was adopted by the Board at the March 24, 2010 (Report R-10-42) Regular meeting. The Action Plan Year-End Review provides the Board with information on the status of each key project and the reason(s) for any variance from the anticipated schedule. The FY2010-11 Action Plan Year-End Review follows a similar format and presentation from prior years. Staff expects to transition into a new style of reporting that will focus on and evaluate broader programs and District-wide goals, based on clear Board priorities as developed through the ongoing strategic planning process. FISCAL IMPACT The Year-End Review of the FY2010-11 Action Plan has no fiscal impact on the FY201.0-11 budget, and merely reviews work already performed. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act(CEQA) and no environmental review is required. R-11-71 Page 2 i NEXT STEPS Work will continue in FY2011-12 on projects that have been carried over from the FY2010-11 Action Plan. Attachment: 1. FY2010-11 Action Plans Review Prepared by: Ana Ruiz, AICP, Planning Manager Kate Drayson, Administrative Services Manager Rudy Jurgensen, Public Affairs Manager David Sanguinetti, Operations Manager Mike Williams, Real Property Manager Gordon Baillie, Operations Management Analyst Kristi Britt, Public Affairs Specialist Elaina Cuzick, Real Property Specialist Anna Duong, Deputy District Clerk Kirk Lenington, Senior Resource Planner Lynn Tottori, Senior Management Analyst Contact person: Ana Ruiz, Planning Manager 6/21/2011 12:58 PM ADMINSTRATION DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS . E'.rr,,,r, ✓r� .. .. F :r t '.:: e >„ ';, \ .v;:.d \\\ \ z•`- "iC' \ o- M t n S .! ':? F .'.,,.> „ ". \T k r ;•".. � s.,:�.� Win, \ :; \ �, � a .,�•. .a• �...,..., .. .;�,. ',,, .. .. .. ... �;;;....,, 4t, y r n,;f a s:<= r r ice,rF Rea$QnS fOr M \ # Y { \ ©ela sNanances T„ • .,_, �\,.. .tea rom ,h ;z r/ *v.\za�,`\\�"iac\�.a .,,,.. �;,„ ...,_ •��`'���ti ; .., .. \ \ \. e PRt1GRAM' STRATEGIG PLANNING. Priority 1 Strategic Plan Process will encompass the design, development, Yes prioritization, performance measurement, and a system for review and update of the strategic plan. Establish the project methodology, work with the In Progress Board has reveiwed proposed Board to confirm priorities and focus, and prepare Identity Statement, Strategy Screen, the initial Strategic Plan document. and Big Questions and is discussing potential strategy options through a series of workshops. Board priorities and focus will be clarified through this process. Ongoing work includes implementation, No Will be completed in 2012-13 performance measurement and a system for review once the initial Strategic Plan is and update. completed. Sales of Bonds to Determine cash requirements, select underwriter, No Bond sale was deferred due to Bond sales were completed and Public create financing plan, and sell bonds. unfavorable conditions in the closed in May 2011. Municipal Bond Market Priority 2-None Priority 3-None Page 1 of 5 6/21/2011 12:58 PM ADMINISTRATION DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS rl i v ,,.s:,�s,r,r:,.,,rS .. v't ./. �9 4. ^v .. ,.,,,,.: l .\.• i.� '> ,.x.,::,, ,,, ..... a<... 9 ,.. ..?�3<' .: i. ,,��.\,,���, r 8 ke" '?,.Vic,..n..,. .' .. ,,..u.. ✓/:frJ b y i., f ',X e`i\. .. .� _,*K C,°��. ;� ':.a.. ,,.. ,�:\���,. 6. �\xu �\��\\�*' ,,r a, � r{ye�.. �,�....' �`•, \ �-�$ jam:. ....,�, ,..: :,, � `w\ .• ..w; ', L � .:�.. ,a. ..„ ., ,,..h ..\ �s'�:.\`<. " :^ �; fir.. s F�,rk •�\\ E^ ,>.. a a 4 .,`"� Y,: ,.:::\'\' h`,",. ry a r \ �C:... .'a�'s' .� // nor�>,,, \\ �,.. .,�. / c. �, � // :�°, .. '�..�... ✓ ry r,.., ,.: ,.. .... ,r... `� w t, �r.,,a�a.�, .„6 r, ,�. ,. s, /� ,„�. ,,, ,:. ,..... ;C6 x;r,,.r s�,.�'s,a ,',..�' tt>. ���.. \ ? �.Y .�.•�., u,„,�* - .,: w,.,� '�.,. ::�, n- l r m, �1.�.. v\may. F yF/Y �\�\, � :e'�;,\ ..'k,:: �rY x..;,',. � sr�•�rS..` ���`?\ Y� .,.rr. .,�,��'�:. .. ,>.,ti,_m�u .. y -:, ,fr..:.. .<.. ., �<..,,... .,,.,..�.,, a,_•ter_ ,», ,,..,, ,�. „�..,.: �.,,..�.,. ,`�,r �IZ©�aRA�l.�r'�F.�s's%�>�ra,.�:. ..,,. . :�+a ..,,,•,.„%,yr,/c',,.v\�'��k`�R,�\�\\���":,�'.c�,. ... ,.,-: ...i,. ;z „l '.'"'; ...�,. ,>.�.:,�.., .�.,. ?'.s�'/, ,.,,/I'/.,r,., ,.�.... Priority 1 Router/Firewall/ Upgrade our router/firewall/Virtual Private Network No Waiting for final version 2.0 Virtual Private device to replace current Sonicwall branded release. Network (Virtual hardware for all three offices to take advantage of Private Network) free software update and reduce support fee Upgrade (savings of$3,000). District Wide Area Upgrade and integration of District's network Yes Network(WAN) services to provide better manageability of Informantion Technology(IT) assets. Priori 2 E-mail Server Select, implement and train District staff on new Yes Upgrade system. Administrative Topology re-design Yes Office Network Re-design Streamlining Place update servers on-site and revise imaging Yes Information processes for Windows 7 upgrade. Technology(IT) Deployments and Manageability Priority 3 -None Page 2 of 5 6/21/2011 12:58 PM ADMINSTRATION DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS \. J',al �'. .,.....<._ .... '� , ,.,....., _;,;. ., „ % ✓-4.c`.., sd., r ...:- `�• -`d?.a�d ,. .. �y�t.�\ „ '���\� \�:.a, ,._.. ,,,.,, „- i,:.F„" r � -\�,a, .v'a »,a � `�� .. ,.,� „... 3_._..,• ' - ,. ..... �� .,.., a x ..,..,.\.. ,,.�,,,d;. ,,-�,.,, .,.....:,. s.\ �:,,-,,-�,m .�� -� � ,ems-.,." >A �,\ y;;r,..,.:,sr" F?�a:�. R':�G,, . .:, .,�-; so- .N,�✓�'' ->, ..',., ,....`\,\,, a:,.- 'ls,, ' e.� a .\�\a cx. ,�s� ,.;�- '�'� r°''" � ..�; , .., �� \�.s .,. y a^kst�k L,,.. •., .,..�.. „„i ., „rr �:..,,:s.r.�x, ,-.`k.� .u� �' :e�'S,'' r< .yr � ;: `\,:�.,. �i ! .ti.,:.� r..,.,. ,`-v• h e. ,„ �.,.. 'a ,. » �� x .F,s :...,m" °, , \ '.,ai..... ..y J ,,, .SS 4?t ,.✓. �., .. .l ,..„-�`, �\ � ,KA a .., ;�Y.'3 \ <,. .. .,,,. ..,, -,.. `F ,',m ,e \: Rr�":-' j .a\•�a. i\�, a - ,,._..,,, v�..';x :n �,\.,. .�a, sk�t ��...: ,,.y� ,ks,:, s, �"er.,o „x, "q' \. :err: :,z,�»,F,w��}a„< ,�:•k�\ x`s., 3 .? .Es''' „zrr r„^:.,:�'zx*`ak „k> Q\ ... ,s, ,w,,,.,c 'k �,a v� g::c� c ,, »:„ / �__,.. ,-a- ,�, a.r'�', ��a-„- r^x ...ya\�,�\\ �::/ -�. «s "%' ,i, 3 r{�* '."r`a- .. G•% .-:_.r �`� ;4s'h k/` ...s. si � .. - •a .s �,:-,a% 2, .s.:a. \��. .\, k.. x. -<\\`\'a'"tki\ \�\o�, k.., �� ,k,�' t�' \:aid: � m „ \ ... ... ,, r •� r... ... .,,,ice. -:,zr ;x, ,.. // � Priority 1 Classification and Assessment of job classification to ensure job No Delay due to Human Resources Report and reccommendations are Compensation duties, knowledge, skills, abilities and physical Technician position vacancy. scheduled to be presented to the Survey requirements are accurate, compensation plan is up Board on die 22 Julv 13, 2011. to-date and pay rates are equitable. Comprehensive benefits study in addition to the classification and compensation study. Performance Enhance the quality of feedback, coaching and No Delay due to competing Priority Planning and guidance for work performance. Focus on 1 projects (e.g. Integrated thiS Currently using Evaluation manager's performance evaluation process only for Accounting/Finance Software) interim evaluation created in Process and FY2010-11. FY2009-10. Defer new process Forms until FY2011-12. Staff Retention Evaluate, analyze, recommend and implement No Delay due to competing Priority Meetings with non-represented and Attraction workplace improvements from retention and 1 projects (e.g. Integrated employees to be scheduled starting Survey attraction survey's results. Accounting/Finance Software) in June/July 2011 to discuss non- economic issues for implementation. Negotiate and Negotiate using Interest Based Bargaining and Yes Current MOA is extended as status Renew renew the Memorandum of Agreement. quo(no COLA) for 15 months. Memorandum of Negotiations will resume January Agreement(MOA) 2012. Priority 2-None Priority 3-None Page 3 of 5 6/21/2011 12:58 PM ADMINSTRATION DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS ;F__.. C ;s ^.:a.. ..d\ "✓i Ci,. Y` ... ..: .„ h ,.., ,..,.,,,,,,. C -.r '�.F .`3.. \ r rs��/ii.. -,>.`Y' � � .. . r.h r,, ✓ �. \,,.�, fya',. „w.';,. /, \` \ �. \'qa..`�,°w„S e'...4., . '\ .,,°. ,tea.r. ^a„^..: ... :,.::,; 2\ -�-- �... x� C,^'xj /.� ':�y oF+ > -c zz, � \�,,a�\ .•,�';si�e� t��., ;/ ..�,i ?a.z.;::':y �`` `a \i�� �.. ,� . w .. ,.c ,,, ,,,,,,, ,,,,, ..:,"ax'-, ,. N :.xi v�.. r a.....�. s,f"s,.x,. ,,. a, ...„., ..... ,1 :�` �'. � \\.. :\.�. °�.,...._, •a., , r<.., ,c. r .0 .. '4 ,° <�'gvxc h\."�,..v�.?,y. �\.,....;: .a,<a.� Asa.a.�\, ..., �:., ,., ,,,,. >„ ,5;,?...,u a.s- ,A. �/✓.,i, ...ea...X �i^..r, „"�_, Priority 1 2010/2011 Administer 2010/2011 Election for Wards 1, 2, 5 Yes Election and 6. 2010/2011 Ward Correct and verify the ward boundaries for all 7 No Deferred to FY2011-12 to Boundaries wards and 3 counties to ensure an accurate coincide with redistricting and 2010/2011 Election within allotted budget. release of 2010 Census data. Fair Political Update and obtain an approved code from Fair Yes Practices Political Practices Commission for bi-annual Commission compliance filing. (FPPC)-Conflict of Interest Code Records Update retention schedule No Deferred to FY2011-12 due to Management- constraints on staffing capacity. Phase 1 Conduct initial scoping for available vendors and Yes estimated budget Index board meeting files(agendas, minutes, and Yes board reports physically located at the Administrative Office)from 2006 to present Board Committee Create a process, timeline, routing cycle and Yes Process integrate Standing Committee meetings into the Board Packet process. Public Record Act In partnership with Legal, draft a clear process and Yes Requests present to staff. Process Monitor on an on-going basis. Yes Priority 2-None Priority 3-None Page 4 of 5 6/21/2011 12:58 PM ADMINSTRATION DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS L \ .....z � v :., ate,./... .e .:.... ♦ .w ,..., x,.,s � ,z.. .,is ,.,,.. ..... ➢ :,,,., L. .v. „ry ,,. aa„ u .. ,, - < ,��, r� � .. M, .:i?;`' .. :: r, ,s,� \ ., ��'r ,.,�s�'%��.,, c,; a ,r.. ?;, §. ":�,\. ,,,r �r �,y■.�■.�,,rFi `£.x. .. ��z�w'l�,- s �,s'�''i����;"�v, `�c^� �. ? � ,%u' `e ri �.,, n �.,L £: y^ f"" �@f. ��\ .::2s"z" ,f'✓i c� :v`R`..,.�� u;\,�..\� \a -;.�,7 -'fz"a 32 �iky. l�r� ,.. asi ��.a�,- \ `;a\..,. . „s'./�� � t ,t.t".:, .°,: ';. �..,.,e ;�<;�..s. ,� ,�\::`�v`,��._-r1. �,,.✓�;.', �3, g �\...\. � � ../rF r• a, s�,;r✓ � 'xr.�r, r '+3sa R,. '+�xcs:, .m�ia ,>¢ rh ��i5 ,� \ "3�\`: yi. �,c, .;4ry , �._ ..a .. .. :;ve ,..... .... .,z,h. �,�i�eG^ .. '.� r�'.. ".5??•. � % / i*F? d . � �. S `x ^`3, `Z \ a. ., -: :,W, .. ,. � / �4 ,\\ � x�,� �, ,�.::✓�' ,,rr;�;. �-�. . �:..ac.,e;..: _, � ,� �'fipF ".,.�,yx £'. <.., � `:\r�s���k'\... L7 a ��c\������`. �... �'��.•-, RfJG�t ►�."�I��CC��N`FINCH:" :Nb�Ih1Ai�1E�y�y�,. yv ,.€��... : ..., ,,,� �:... � ,�...,.. . ..y..,..,� �?v � .::.�^,x.. . ;:r.� ,:,. � �r��.��., �.�wv3...� "���.���.�.�. ����� �.,. Priority 1 2010-11 Year-end Review and evaluation of the District's financial Yes Financial Audit statements in compliance with regulations Integrated Purchase new software that incorporates Human In Progress Purchase was delayed in order Accounting, Resources Information System, Budgeting, to hire a consultant to assist with Budget and Accounting, and Financing into one. vendor selection and system Finance Software Focus shifts to implementing the core Accounting & implementation. The HRIS Finance functions by April 1, 2012 and utilize a module is scheduled for modular approach for the remaining functions in implementation in April 2012, subsequent fiscal years. followed by General Ledger and Payroll. Priority 2-None Priority 3 -None PRbGRAM t:EGAL ANt?R k MAfiIA+GEAA Priority 1 Chiocchi et al v. Defend lawsuit seeking rights in Bear Creek Open Yes Plaintiffs dismissed lawsuit against District et al. Space Preserve Water System. District. Tolling agreement in effect to enable plaintiffs to seek alternative source of water. Priority 2-None Priority 3-None Page 5 of 5 6/21/2011 1:11 PM REAL PROPERTY DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS c a ti Nariartces \c\ v Priority 1 Potential New Purchase new lands as additions to Yes The District added 662 acres of open Land Additions Miramontes Ridge, Russian Ridge, space land by purchase, management Bear Creek Redwoods, Sierra Azul, & agreement, easement or gift, including Skyline Ridge Open Space Preserves. the 97.5-acre Silva and 14.25-acre Bergman additions to Russian Ridge, Pursue connections between Purisima No Lack of sufficient staff capacity. 87.62-acre Powell property additions to Monte Bello (see Land Purchase Creek Redwoods and Mills Creek Open Space Preserves. Partnership below), 86-acre Holmes addition to Bear Creek Redwoods, 121.57-acre Chen, 80-acre Eagle View Pursue potential staff facility locations Yes LLC, 24-acre Price and 20-acre Slaght in the Foothills South Area and Coastal additions to Sierra Azul, and gifts of Area. Redwood Park parcels as additions to Purisima Creek. The Slaght property is used as the Foothills South Area Pursue additional property rights in the In Progress Discussions are ongoing with Outpost. Mt. Umunhum area. private land owners. Conduct site clean-up and In Progress Slaght property clean up improvements associated with new land completed. Powell property purchases. clean up FY2011-12. Page 1 of 9 6/21/2011 1:11 PM REAL PROPERTY DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECT '0 a. Priority 1 Continued The Hawthorns Ensure timely property transfer and No Due to property clean up and Transfer of this well known historic Property associated monetary endowment; repairs, the property transfer Portola Valley property will bring a Transfer manage relationship with Woods Estate was delayed. The property range of operational, management, trustees; transfer from the Trustees is and public affairs issues. l - anticipated for Q1 FY2011-12. immediate atten..fierl. ain.dd Prepare public outreach plan to In Progress by all depaFtments. Near term efforts address anticipated strong community will focus on site and historic structures interest; security. Long term efforts will be Conduct studies to identify and address In Progress conducted consistent with overall critical property management, planning Board-approved priorities and staff and operational, issues, including capacity. structural, historic, natural, and environmental conditions; Inventory and map all improvements In Progress and infrastructure; Determine suitability of utilizing Alpine In Progress Road residence as an employee or caretaker residence to establish on-site management presence; Upon transfer to the District, secure the No property and undertake defensible space fire safety measures. Page 2 of 9 6/21/2011 1:11 PM REAL PROPERTY DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECT ,ON alms t'ams Priority I Continued Purisima to the Purchase POST(Lobitos Ridge) Yes Purchased Lobitos Ridge property on Sea property- March 31, 2011 and completed historic ranch area repairs infrastructure Enter into Grazing, Agricultural Leases In Progress Grazing plan and lease improvements; entered into new and Residential Rental Agreements complete. Agricultural plan and grazing lease and prepared draft with existing tenants of Lobitos Ridge lease anticipated for Q2 FY201 o-agricultural plan; lot line adjustment property. 11. application submited to San Mateo County; access road brushed strand Pursue lot line adjustments to merge In Progress Obtained tentative approval from ready for final grading. District'a Elkus Ranch Uplands and San Mateo County. Anticipate Lobitos Ridge properties. recordation in Q 1 or Q2 FY201 1- 12. Fund Operations maintenance and Yes erosion control measures to reopen overgrown section of access easement to Elkus Ranch Uplands property. Work with private property owner of Deferred Lack of sufficient staff capacity. Purisima Farms property to obtain a property division of upland and agricultural areas of property. I Page 3 of 9 6/21/2011 1:11 PM REAL PROPERTY DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS .,,.. ., ��. .,., ,,,_-_ _�' .. a ,_ .., ,.,, ,' a. s s ✓. ,. ,•" ,. > .,.,,y a `h„,jy,y_ 2��'. , , _., ??C ✓ r Z.. ,.;rx,. �.M:�: -y. •$ ee,.a �„j" ,., � . ,..� /n,.c,..•:,... � /�,r/,,,,,,�, y', x z.% �_��yid' , ;., "\ ;, s<,, s ,.,. � x �" � ��� &ti s.- �' ."s ,,.C.::: P..- H�� J,. rS...- ✓i; ... / Y.$ w,', ,,.,r /l� :.:;, " �/i/:: ��.w,s.a.¢��,:n✓.-. .,::.f.. .:// '✓::u.... X.:,:, a.,,...,/k:' � k,., e t "SY:.. '..\sx`.c, \\ .....�\ ' :. �cc.?.. ..a: 3 - ~� . af' .~•\Y..,. \...: .... Ks \ "c- s�� es.: c'a a�� - " \�.C �s, ':..: -. ^` - .•,»; .'e• ,t ,f ,, 5E+y x;a,.y: ?"�. ;�,;,_,, fi g..�y ...,�„x; ��r �k�s: + -• -., .:,��•,\'\ .:�y�x�a'i*\�.a,x.�\,` ,�% ���� � �.,�� �:' ',^" Priority 1 Continued Potential New Pursue new trail easements: Yes Phase I at Ravenswood completed on Trail Easements Priori 1: January 31, 2011. Ravenswood Open Space Preserve - Phase I: open space easement across SFPUC - Phase 11: trail easement across In Progress Discussion ongoing with SFPUC SFPUC & City of East Palo Alto. El Corte de Madera Creek Open Space In Progress Discussion ongoing with Cal Letter agreement for trail access Preserve Water. obtained from Cal Water. Priority 2: In Progress Delay by Caltrans in preparing La Honda Creek Open Space Preserve easement exchange package to -Caltrans present to California Transportation Commission (CTC) for approval. Anticipated to go before the CTC in Q3 2011 12. - Stillheart Deferred Lack of sufficient staff capacity. Bear Creek Redwoods Open Space Deferred Lack of sufficient staff capacity. Preserve Page 4 of 9 6/21/2011 1:11 PM REAL PROPERTY DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS w� ..._,n �.,�... ,,. / y v ,..,, /Et. ,., .b>.... ,. a-, ,l :� x.. Y .1., ,. Hl / s ,� ..✓ z.„» �'.,,,�, �.,. .Y:,S s a .:gin-•.,�.x�/,,, I�,r i,/;yCr� ..`i,>;, .,: ,ra, -.,..,. ;:,. „.H-, e.,n, �_„_, »:>..._,. .,.>x�.:.:,,,.�;� F ,,,,� .,�y.� ,, re: ,.. ,ms, � ..,,.:: f'. ,.�i�7/ G ,..i-..a.� , r -✓,.D. r .,a/, ,... Y ,: ,,, T , :..:.: ".'!, /y„ ..,. ,,, .. v ,.�" v�"L ;r/ ./6�,.�a �--H:f,< /� _,:�_y�`,t�5 y' .�;"'. ,c=a,✓ .�:9� � �,„�S �'3rd,,/„ �;�:,J e. d`�,.�\� ��.� z.�:, cyg a\�;..,:�x �� "''� -.� ,..�%;r/y%fi r�v`�%. � 6�F .z,S..N I�"u E� 3' t, ^`C � � ri'::,, �' >•f .. �:a. �:�� -.,ss✓,�:i�,,;>. A' /�'>r�u.v vy"i-��. � ,,Y"�� %';� iy :u,.; ../,ems �, .; � �,,,.9 r,�,,:.',��I,.;J',�'.'//j/d >�'�.� ,/r,z;, \ ,�,, ,.-:. .u. ..,.�.....y ..>'r",-,c,- :, ,S.x,.,a-,�a.r „ :-a�. A ,:;,, ,o,M,;./o�„ ."a..<_�,n :A^:m zh. ,�i,,. ,,;..� ,Y�i... .✓, ,.,Y�,,, /xf_ ��;..Y�..-;�,'a�...,--. ;2 v. b.>,.ad. Priority 2 Land Purchase Cooperatively work with local land In Progress Powell Properties completed. Purchased Powell and POST(Powell Partnerships preservation organizations on the Moody Gulch negotiations with Trust) properties totaling 87.62 acres following property purchase three neighborhoods is ongoing. with 50% purchase funding from Santa partnerships: Clara County with District conveying conservation easement over both Moody Gulch-finalize agreement with properties to the County. three water companies and obtain approval from County Board of Supervisors; Pursue Property connections in Yes Stevens Canyon with Santa Clara County Parks; Work with City of Saratoga and to In Progress Anticipated for Q2 FY2011-12. connect the City to Skyline Sanborn County Park; Work with Hidden Villa & Heifer Deferred Hidden Villa has withdrawn International to provide conservation applications from Los Altos Hills easements and public access to & Santa Clara County. Rancho San Antonio Open Space Preserve. Priority 3 -None Page 5 of 9 6/21/2011 1:37 PM REAL PROPERTY DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS .,;fit\�\�"x�.z ��� ,: J ', �;a �,�w• : - ,,: .; .. , �. '\ \ $E Yf�r�� �.e$ 0111YM1 tS Priority 1 Ridge Vineyards Draft easement documents for fee and Deferred Project schedule delayed to Project included in FY 2011-12 Action Property easement property exchanges. allow Real Property and Legal Plan. Exchange staff to focus on other Key Projects. Property Rights Resolve property rights disputes and In Progress Awaiting Legal guidance on Protection and encroachments involving adjoining Sierra Azul encroachment. Encroachment property owners at Sierra Azul, Resolution Saratoga Gap and other Open Space . Court Preserves in order to protect the dismissed Saratoga Gap lawsuit integrity of the District's property rights against District; staff continues and the resource values of public open to work with County on space lands. acceptable remediation. Priority 2 San Mateo Organize and compile all Williamson Yes County Act contracts for San Mateo County. Williamson Act Contracts Nonrenewal Priority 3 -None Page 6 of 9 6/21/2011 1:11 PM REAL PROPERTY DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS e •,,, z ,;,..,;� „,�, c ,� ;,;. ,3, '!v �" ,,ram ; ; �.. r ,v:� � s � -;»w.. `''. ', ..�- _,a- :_5,'w;,.. ;ay., �N ,sa?- ., 7_, ,-. ° <.,s ` "wi s:'✓ -. '.'€ .0 ,uii,f * ,.us~..'s- - ,a_ ,. .e".'.s. / , ?,oci .x »ir. sue '" ..: �,, .Y ?``,s - 3,'' .a^'"y,"` "v',; �...:c. F:.;'- ".* `.`!•`. IN Priority 1 New Land Rental Assess overall conditions of residence. In Progress Lack of sufficient staff capacity. Slaght (employee residence), Bergman Property (5 residences). Transition Make repairs and clean residence. In Progress If residence does not have current NA tenant- list the residence for rent. Enter into lease with current tenant or Yes Both Slaght& Bergman residences new tenant. had residents in place. Enter into grazing or agricultural lease Yes Lobitos Ridge/Elkus Ranch Uplands with either current tenant or new tenant. Grazing Lease. San Mateo Understand with District Operations Yes County Telecom Radio System requirements for tower at Lease County's Pise Peak Communications Site. Work cooperatively with County to In Progress This lease will cooperatively Put permit in place with San Mateo develop a lease that will: exchange services with County County to install test communication -Assist District with its radio system of San Mateo as part of lease system for 3-6 months. requirements at Pise Peak. terms. Testing of Pise Peak as -Allow the continued leasing of the a viable District radio site Rolfe Repeater Site for the next 25 required before proceeding with years. negotiations. Receive approval of the new 25-year No Work on 25-year lease moved to lease from the County. FY2011-12 Page 7 of 9 6/21/2011 1:11 PM REAL PROPERTY DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS U Z'e Priority I Continued GGNRA Coordinate contractor bid site visits. Yes Tower construction complete. Permit Communications Develop a Right-to-Enter permit with Yes and installation of Radio equipment in Tower Legal, Operations, and Planning. progress. Scheduled completion in Construction FY2011-12 Determine construction start and end Yes dates. Coordinate with Operations on day-to- Yes day contractor requirements. Monitor with Operations day-to-day Yes construction activities. Coordinate with Operations/Public Yes Affairs to manage public outreach regarding construction. Develop Right-to-Use agreement with Yes GGNRA for District use of tower for District Radio System. Coordinate with Operations and No Installation of District Radio GGNRA for installation of District equipment dependent on Radio Equipment on the GGNRA tower. GGNRA tower construction and Ensure all site clean up and road repair No radio installation; scheduled for FY2011-12. completed by GGNRA post construction. Page 8 of 9 6/21/2011 1:11 PM REAL PROPERTY DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS ✓,l : .. ::..o Aa ...mx:s x; a 5,� w :.. ... ,. 2r.:s:,,. f.. .. S„ ....... t,w...,, s. %.,:�.. 4 {.. :. .. { ,/,.S/�.:;.. ,. i t s✓% < .. :'!,'."..i1 r. �.� .. S.S.. ::.., Z < ,.,75,.,s � <..t?.,i a.,h,.�'�a �,��x•..�: �, :'S, � r y,wi/k�",. // � l �y:,.,,, �� ,,s�' �e r;� t �w ✓ N r,. ��.���'�._ �� .�;;,?�, ai.- �x ;a s a i � v' Ss4i /✓3 ,r �s�����J l �' w.ZU � �iy, � /,4;�i�.�3a .�. �3 C, e�'� � '?�. ... 4„ ,: >%5' �:; Priority 2 Bear Creek Finalize any Bear Creek Stables site In Progress Requires the draft of the Stables assessment requirements conceptual site and RFP/Lease management plan options Perform Historic Assessment on Bear Yes (Planned for FY2011-12) be Creek Stables structures reviewed by Planning once staff capacity allows before going to Prepare Bear Creek Stables conceptual In Progress Committee. site and management plan options Present Bear Creek Stables conceptual No site and management plan options to Board Ad Hoc Committee Work with Board Ad Hoc Committee to No finalize on a Bear Creek Stables site and management plan option Fremont Older Perform site analysis with Planning Yes Work on Phase 1 (area behind historic House house) moved to FY2011-12 Defensible Space Develop Defensible Space Plan No Lack of sufficient staff capacity. Priority 3 -None Page 9 of 9 6/21/2011 1:10 PM PLANNING DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS a s; ©ela sNariancesAU Commer>ifs P.FttGRAM.ADVANCED FLAtVNING Priority 1 Cooley Landing Define the Cooley Landing Peninsula Yes Peninsula Site (peninsula) as a specific planning area within Planning the larger Ravenswood Open Space Preserve. Engage in continued discussions with City of Yes East Palo Alto to review proposed uses for the peninsula. Refine and tentatively adopt a public access Yes plan. Provide technical assistance as needed to Yes review documents and findings. Assist City with CEQA documentation and Yes grant procurement. Obtain CEQA consultant and administer Yes contract. Mt. Umunhum Define the Mt. Umunhum and Mt. Thayer Yes A revised Project Description The Site Plan is currently being Site Planning areas (summit) as a specific planning area (versus a Site Plan) was refined. Staff will provide a preview within the larger Sierra Azul Open Space presented for Board review and of the Site Plan to the Board as an (Element of the Preserve. approval as the "project"to be informational item in summer 2011. SA/BCR Master Prepare structural and historical assessment of Yes analyzed under CEQA. An Approval of a final Site Plan cannot Plan project) structures. Administrative Draft EIR was occur prior to CEQA certification. Hold stakeholder meetings/interviews. Yes completed. The final Site Plan will be Develop a refined conceptual site specific plan Yes presented to the Board for for the summit. consideration and approval shortly Hold public workshops to receive public Yes after CEQA certification, expected feedback and revise plan accordingly. in fall 2011. Present a revised draft site plan for Board No review and consideration. Page 1 of 9 6/21/2011 1:10 PM PLANNING DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS gN Ot d f 111tCES 5 S�` 111@5 e„ e � 0 e ,\,,'.,\ ... :' .^ .,;.•� x,. ::, »».x.,.., , /."xs m ,:'s.o.r ,..:2 ..r,,x., a\\,..\\.,,.. .3\ .x:"`r`,v'd ,,.£ ✓z. ,.. ...%3 C ..� l .. "v \, 5.. ,.is :c_..r. Priority 2 Sierra Azul/Bear Assign remainder of project to new project Yes Recommendations for Mt. Creek Redwoods manager and provide project orientation. Umunhum and Bear Creek Master Plan Stables are still under Development Incorporate the Mt. Umunhum Site Specific No development, once these are Plan and Bear Creek Stables Site ready, they will be incorporated (To be informed Management Plan recommendations into the into the Master Plan. by Mt. Um Preserve Master Plan. project) Provide Board tours. Yes Review and begin edits to Administrative Draft Yes document. ?R GRAM GEt GRAPHIC AND�NFtiRMA TION`.SYSiTEM a \\ \ k, Priority 1 -None Priority 2 -None Priority 3 -None Page 2 of 9 6/21/2011 1:24 PM PLANNING DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS „Es ,€s La,,.y_, �" v :. ..P+i ._,.r. >c• ) .r_...��.� .. ..,_v., '„ ,' :.'?\ v, :\ , „ray„„ ,... ...a, a ,�� a �. ✓a ., .,...,--_ur^:k „), ,,., .: e .. \ / .i.,v,.,,, \., .?�"^ S '..a �M.e '4v`�., , ,•:,�. \ a%'. \ n lei �- � !/ r.. ..,.. '. .... ,,,..;;., s,F:': .;, .;, ..r: i,,...,\ :��,�.,i �S„ n, 'o.�;-.,fin R, : .,l`x``�, �:.... ���>;:; .,...o r k✓,�/' /, \ q_ Priority 1 El Corte de Finalize CEQA process. Yes Madera Creek Staging Area and Complete the permit and construction drawing Yes Trail sets. Improvements Submit for permits. Yes Fremont Older Obtain additional netting recommendations Yes Investigations of a protective Saratoga Country Club is Staging Area from golf course netting expert and obtain cost canopy solution continues. supportive of a canopy approach. Public Safety estimates. District and Saratoga Country Club Improvements have exchanged draft letters of Pursue a mutually acceptable resolution with Yes intent. Saratoga Country Club. Forward recommendation for a netting or other No solution to the Board for review and consideration. Project scope contingent on negotiations with Country Club. Russian Ridge Conduct geotechnical study. Yes Use and Management Hold Use and Management Committee Yes Plan Amendment meeting for review and project support. (Mindego Hill Trail) Begin CEQA review. Yes Page 3 of 9 6/21/2011 1:10 PM PLANNING DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECT :..,...,,✓ ,,,, ,,,./ nh,.S.,:,ff r� ,... .... \ `x ae a. �? �` i"',.' t� '£,_,.. ::> ::\ 5. \ „a....7.�`,",.,...,,.a_.. ,.. ,.5:.,:: „e.:..::.<v. �..,..,.,..,..�,�✓ . .. .\ �. ., , ?;r _.,. d_ �. c c a ..z...,...,. � ,.�� �� -.,. �.,.,.sir ,�,. ., ..,,, ,. f .. .,�. � � � ,. ._�x,.,... ,.a,s rsa:. .,,✓„.. j s*r. .._.\, C ati..,, ...w 'Za.,.., x .. , •� ^ ,:. ;, _s r` ,._F., r a..��> x.,., c,. tt ,;c ti', ,.lu in..�.�\. �71 ,'e,.., .:�a ,•`s"ri.. ,.;.✓<-;:, rr' �„%` Ate....,r�.,,. a , ,>L+�: 'a r ... ,.,:,., emu.. 3 \, �'�. _._c,,..... „< �r✓� ,., r..�,r.. ,+.. ...sir ,,,,� �°`� ,.« � ., ;:a`, , ,., � -. � ':`� •::.....� .,.. <a. .,:ss �co �.:,,.`L �•,..,. � u„ ,f_.H �'''. .v. ., au., f Priority 1 continued Thornewood Trail Improve stream crossing at Dennis Martin No Original design for ford All grading and other improvements Improvements Creek. equestrian crossing +has proved are 99% complete; baserock will be difficult; staff is investigating added to trail surface near stream Remove fill from stream crossings. Yes option for drawbridge design with crossing in summer 2011. Complete construction and restoration work Yes Town of Woodside. prior to grant deadline of 2012. Priority 2 Alma College Review existing conditions and analysis Yes Staff reviewed findings from Conditions findings from Phase I (completed FY2009-10) Phase I and presented Assessment to develop site management recommendations to the Sierra Phase II recommendations. Azul/Bear Creek Redwoods Present recommendations to the Sierra Yes Master Plan Ad Hoc Committee Azul/Bear Creek Redwoods Master Plan Ad in October 2010. Based on Hoc Committee for concurrence and add to the Committee input, further site Master Plan. planning has been deferred until Evaluate site's priority compared to other No results of a Request for Proposals for partnership/reuse District historic resources; prepare scope and is released in FY2011-12. schedule that includes a draft site plan and the release of a Request for Proposals (RFP) to determine partnership interest in rehabilitating/stabilizing key structures. Page 4 of 9 6/21/2011 1:10 PM PLANNING DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS ter• ,.,,. �,.:, � / ;r ,r /Z., .v..: .,>.,. .. ,...,r. : .,.�......,n- /. N �y qa.,., \, 'i ,s ..}�.a. ,'.H- b , ,. .�\ .:.,ip �: j .+i'•v,:" '\ f_. �,".;. ,�. .� ,.Via. `�.., :..� _ > .:.. .,..,_ r, /% t, , .. .,.�:..�,"� ..s....._ •:i:. .'m:� <.,.`�\\����...; //'";'a` 7 �` ,. '�,ca ;:. ,.�; ;rx/�i. ,.�,:.�.. .,�... `„,.. � � .:., � '�:.u✓S,��' ,., ki,};,., ,C ?,.aJ, a.,, ,.. � -'.s%/ / ..1, xv�,"\,,o \ / .\� t i�.',y,':IG �„ '>'`� �e__ \^�\ a;�-..rN2" _,�, a\ '��':•�_ r.�.a ,__� z i` '�,. s., ,?,�ag"�',, _.a,.- /,, n::, ».3:,,. / -:€,aid, � o: ;!;)J' .r�,,;�.,. Priority 2 Continued El Corte de Finalize design plans to remove road fill from Yes Delay in submitting permits due Madera Creek stream crossings and reroute trails. to employee leave of absence. Watershed Secure permits. No Permits will be applied for in Protection summer 2011. Program Perform geotechnical investigations and Yes develop design plans for Methuselah Bridge and package bridge with other trail work as part of a larger permit package. Remaining work can be done in-house one project a year. Priority 3 Purisima Creek Investigate options for new parking area at Yes Board FYI with a status update has Redwoods Lower existing vault toilet site, 200 feet from existing been prepared for future coastal Parking 7-vehicle parking lot. meeting. Expansion Consult with San Mateo County and Coastal Yes Commission (CC). Complete a riparian setback survey that meets Yes CC requirements. Alpine Pond Long Design interpretive boardwalk and trail Yes Next steps are under review, Term improvements, as well as habitat expect scope of work to be Management improvements for rare aquatic species. modified given that grant was not Plan Seek grant funds. Yes awarded. Initiate environmental review and permit No process upon award of grant funds. Project is grant dependent Page 5 of 9 6/21/2011 1:10 PM PLANNING DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS t \�. ':�'.;:. ,;�, > "//,�, "+"}`i ,;;s%' '. .�a"''�3 ,.54 .�.,.., a :: �4. .,.,.,� h$t S 31'�, , / ��Y � �/✓' :,..st':�a 1,3.,<;y:ir L �, ��+/sy..y.�£„ ,� u�,�" �',F' %.ze ',�� },�, ,�?9//' �.s' '2 .�."�,��; :"s�'i."eh'�/ �/' s�•',�...YY6 �w Y rt. 'z =,ik �: 5 Priority 1 Guadalupe River Prepare assessment of erosion sites within Yes Completed and submitted erosion Mercury Total watershed with potential to deliver mercury to inventory and coordinated Maximum Daily watercourses. monitoring plan. Monitoring Load (TMDL) ongoing. Design and implement coordinated monitoring Yes effort to assess TMDL implementation success. Hicks Flat Remediate mercury waste site at Sierra Azul No Delay in initiating project and Consultant selected and contract Mercury by removing eroding mining waste rock from proceeding with award of awarded, geotechnical testing Remediation streambank. contract for design due to delays completed, preliminary design Stabilize ground surface and re-vegetate; No in finalizing grant paperwork with completed and submitted for project is grant-funded through the State grantor. Regional Board review. Quarterly Water Resources Control Board under the grant reporting up to date. Clean Water Act. Mindego Ranch Evaluate potential constraints and Yes Awaiting results of proposed Remediation environmental issues for removing the landfill. settlement negotiations with Perform CEQA analysis. No former property owners Prepare for cleanup actions. No Page 6 of 9 /21/2 11 1:10 PM 6 0 PLANNING DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS za ,.�.>v„� ... ,.w-.. ,.�'<�� �.,, r.. x ,.: -_..., ..':...�., --.:< ... ...a: . <�Fes... .,... , a :v,.:�.• �, � „ „.,� i a- `\: ,rrww' ��� -a vF'.. .r.. �. �`�, M. ., ..., ..:., �., ......`.�� �'�� �\,^:, `i s ,.r ..:�.,y e r-.5„ ,✓ -::r.,:..r .,,./.; -.�-�e � #r';,,,:-.-.;�. '�....;�c v > ,..:.F�. ,�b... ,� 3,,, �:".�.<"m�e:.,h,�.y.� Priority 1 Continued Mt. Umunhum Work with the United States Army Corps of Yes US Army Corps hired remediation Remediation and Engineers (USACE) to investigate, contractor and have completed Restoration characterize, and clean up remaining site 85% of work on site. Third Parry contamination (consideration of any demolition Monitor has been monitoring all is part of a later project phase). work. Lateral Analysis has been Hire third party air quality monitor to conduct Yes completed. All work reimbursable monitoring services during onsite remediation by Grant from Office of Economic activities and structural engineer to perform Adjustment, who has already ductility analysis of radar tower. reimbursed $63,574.55 for 2010 Project Manager hours. Pond DR06 Implement permanent pond repair, which Yes $74,250 grant funds reimbursed Repair at La includes: a new culvert, an inlet structure and Honda Creek energy dissipater, a clay liner, rebuilding the eroding earthen berm, recontouring the pond, removing non-native vegetation, and post- construction reseeding. Priority 2 Agricultural Policy Compile District's existing agriculture policies No Project delay due to lack of Guide into one comprehensive document. sufficent staff capacity and Refine as necessary to comply and be No competing Priority 1 projects and I, consistent with the Coastside Service Plan. unanticipated projects. Consult with San Mateo Farm Bureau, San No Mateo Agricultural Advisory Committee, and other groups. Hold a Board study session to review and edit No the draft Agricultural Policy Guide. Page 7 of 9 6/21/2011 1:10 PM PLANNING DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS y %fie .a, $,�,:Y^ ^ .,_ -:-:.,,,a `a 4. .; ,.. . ,,„r„ .,,,c, ,,. ai .�..�.... �>\. .^.. ,,..\ .•.-."z.. ..... ,- .,. -a- i .,us _ � ,,_.._.,,w, i"��`\, . , **. ,�. E•. .. .. .a x s/.�,f.,, .r sz, E .- .,. c ..' a .a a 9. ...,," -, ter, -., ,,,.w, ,,,. ,.��r.. ... ,.. Q „ •. >. ...., „ ,..., . F- 'z'y.. V. m 'r.,'-« 4: ."-::..���>�S,^'�"G..<,3"` .,„„fs.~:" ,..h....:' �l�,,. >.2zx.. 3a.�`\".. ?<,.�^. -,. ,``��' ,; .M:-\,•r,,. ... \,•\ t:.;,rc_.:�a,.... _ „a'. blr_„% t '�.. X ✓c.", .,,, <, <,�x �. ..,,,. .:�. , ^ .:*� � �:w.� �z,`�. '�.,, .'�, ��v,.,r"% g e�, ��,.. E �' , ^ r � "a .k r z'�, :•'e, z?. .az#.a,. �..>�• �;..,`„ •x,:._. , ,'r,-�`s„r���'�U3 .�*i >'`• s., ,.',;` � f y -��°�.a'3 Z.� � .e.._.� �" >,\\��a �`� C-'^�,a:i 5 '. 5�, ' �-r;: f` r.=' 2 2 .,..:. �� N'�".sr i' \�hz`-;.`�. �5`-c':.\.a,. „� .. ","..4\ •�. S„F?.:�' „a Priority 2 Continued Big Dipper Road Remove perched fill and road/stream In Progress Permits secured, request for bids Restoration crossings along one mile of badly-eroding released, award of bid scheduled former ranch road; upgrade 1/2 mile of Old for June 2011 with repair work Page Mill Road; project is partially funded by a scheduled in summer/fall 2011. Department of Fish and Game grant that expires March 2012. Resource Complete edits to Board policies and package Yes CEQA review underway; final Management into one final policy document. approval of policy document and Policies CEQA certification to occur in FY2011-12. Priority 3 Schilling Lake Obtain Board approval for an amendment to Yes Completed duck weed removal; Dam t-ree removal on dam crest Management the Use and Management Plan for dam tree removal moved out to scheduled for August 2012. Plan Thornewood that addresses the long-term FY2011-12 to avoid impacts to management of Schilling Lake. roads during wet winter. Implement recommended management In Progress actions. Page 8 of 9 6/21/2011 1:10 PM PLANNING DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS r �: , \, / ,r. : ,..e3 ,n 3....,...... N.., ..\ �, C n t ( .:..... ''-�e-s \ A\'.:.s�� ,., ,\, F' ✓i s '.:i i..� ..a. �.. ,..�' �a,.',�`v ... ..'Li�'r`U' - z„• ,.a, Jry ,," u.,ti: r ,,.., \.S :�... `". 1. , �\.,, a`t y ,=r. � ,/. \ 1;�«., ,;� - ,�:.,. rxFr ...:�� � .�v �\`.\v 4,`s,F s,.,.. ��. ..='a 3r.l,,,✓/ `�. ,,,,... ,•.,,,_ ,. ,� ` w:, ,.-,,,. /�,. -,�'s mow.-,., ..:. '� .�. -.,.s...,. w\\\\,... ..,.t,\�:. ... ��.,;,�.w. ...�' .,�, �s � ��,.:fin,• �... � �:..� � � 4 s v n,. \ � �"„ ,,,�.,, ,,, r;,x ,-..,.. ,z.. �� -> „:� ".-,✓'r-.-.w z, �\..... � �weR."".;�s ...,�...� .,.� ,..,.. �� 3... r" -,:q,r'�/�yY,�, �''� x \S r. Priority 1 Priority 2 South Area Field Conduct historic resource evaluation of main Yes Water availability has become Initial well study completed in Office Site residence. major focus. Site may not be FY2010-11. 10-day pump test Preparation and Study wells and water capacity. In Progress feasible if sufficient water is not and/or well feasibility analysis Design Study traffic conditions. No available. Per State standards, scheduled for FY2011-12. Conduct site surveys to begin pre-planning for No Pump testing is not permitted future site improvements. until August. Prelim testing indicates existing wells may not Initiate design for a new staff facility. Begin No be productive enough to support preliminary site planning for new facility. a field office. 10-day testing needed on one well (the other well failed prelim testing). Feasibility study to drill additional wells is also proposed if well fails. Priority 3 Folger Ranch Complete the design and apply for permits to In Progress Application for Planning permit Programming, Schematic Design, House Remodel complete basic improvements to residence was submitted. Building permits and Design Development and water system. to be submitted pending completed. Planning approval. Skyline Field Prepare plans for basic remodel of field office In Progress Programming phase completed. Project team to discuss options e.g. Office and construction of new shop building Project design has encountered minor remodel or new buildings, Improvements (programming through schematic design). fire dept requirements that may and implications. Team to make current scope of project approach County Fire, CalFire, and cost prohibitive. Exploring Fire Marshal to discuss fire options, including reduction of requirements. project scope and further negotiations with County. Page 9 of 9 6/21/2011 1:13 PM OPERATIONS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS .air..., .. ,_ r a ev -,:? .r 'a.. r ✓ a 2. ,.. , Gi �5 x sl1/ar�arics .�:, a \.`�\ \ \ ,?-,� :.,✓� .,;fir 5 \ '' '` � Q ��F'.,r;. / r : a \a PRt�CRAM;°IFIELd OPERATIONS Priority 1 Negotiation of Work with Santa Clara County Parks Yes A new five year agreement was Rancho County to negotiate a 5 year extension to the negotiated; it includes provisions for Park Agreement current agreement for the continued support of Deer Hollow Farm management of Rancho San Antonio and District management of former County Park, ensuring that District Diocese property and trail system. costs are clearly identified. Contract has provisions for five year extension, if desired. Radio Continue with the work already Yes Negotiations were conducted with Santa Improvement accomplished on this project. Clara County Communications to enter Project Specific goals for this fiscal year are: into agreement for the design and 1. Contract for simulcast system construction of an upgraded simulcast installation system. Negotiations were completed and approved in June, 2011. 2. Continue to pursue possible Yes purchase of 2nd radio frequency. A second radio frequency was purchased and licensed for Public Safety use by the District. Temporary South Establish a temporary South Area Yes The South Area Outpost has been Area Office Office at the existing former Slaght established at the former Slaght Development residence. residence with work continuing into FY 2011-12. Page 1 of 4 6/21/2011 1:13 PM OPERATIONS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS 14, ...,.a.e v ..,., s..._ - z>n. .,. .. s:r. ��..' r ✓:. v�r r, .r ..,,, d F.!.:�.: :- s ,. �...a, -.-:.... r.,. r. -. r .. ...��. r _;..z.� .,., ,. r:, e. , ;,<.y ... y; ,.,. .,�'„_ .. \... .�:.rn ,. .���;,,., ;�'ma�y./j .. ;.., �,\, y�, /3?� fsc, ` .sx:, � s s.._..� � � "!.✓ � a �y` ,. 3x:- _�� �.-.t. a\. k Priority 2 Establish Elkus Follow up on clearing work done in No Brush clearing was completed late Rock has been purchased, alignment Easement 2009-10 and assess how much Fall of 2010. However, grading was has been brushed, and remaining work additional work is necessary to make delayed due to rain. will be completed in the Spring/Summer the road passable. Permits may be of 2011, depending upon weather. required for the additional work, which could delay the project. Improve drainage and road surface as necessary. White Oaks Trail Follow up on the initial layout. Yes Delay due to wet weather. The New trail alignment+swas completed and Realignment Complete the CEQA. Yes restoration of the old trail alignment opened in April 2011.. Construct the new alignment. Yes and the realignment of the permit parking lot are scheduled to be Restore the previous alignment. No completed in the Summer of 2011. Reconfigure the permit parking area. No Install erosion control measures. No La Honda Garage Remove the second story of the Yes Project was completed in May of 2011. Protection Project structure. Perform repairs to the roof to make No Permitting caused project to the structure weather proof. crossover from FY 2010-11 to FY 2011-12. Priority 3 Operations Complete creation of the Yes Manual was created and implemented Administration Maintenance Operations Manual. through a cooperative effort with Policies Employees Association. Prescribed Burns Plan, publicize and safely conduct No On hold because of CEQA-related prescribed burns at Sierra Azul. issues to be evaluated. Includes $5,000 for biological surveys. Page 2 of 4 6/21/2011 1:13 PM OPERATIONS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS ::.v.,, :_. ,..t t.;z ,``.',:: ..,.,_.., ..,,.,z, ,�`,i /' <//.,..s.:. ...v ../ .:3/, .x :ca,- Fr.. 4 S ✓." ?.. Y xrls ..,....,rz„".. .'... ', ' ,•:",i/.Y„. ,.., ,,. d,.. ,.% ;..,., ..,i x`.. r,.,� ,,,.... mac, ..u.Y :.,.,.r';, z..t.. s' X,t, N' a 'm�, .,.. -�,...,.,. .. ;•s, .r.; ./ `ice :.. -�.2_w. � „- d„_. � .<. „Ni.., €r�, .�� m -�- �..C.. ,r ,;:- a �/ .,,,%'¢r>z< ... :t. \ _:•�'. .xG ;,,, ,:. ,:..,,.-s k 4 -.� %'. f l� .., � - -."'. 'i%' �y� .,,s r ,,,�yM� t-mY'• -: /.-Y:�//. :.:�-- �` �r i•�' ,,✓. `�'. r t., Fri a ra. .•>�. %%,:': u,/,�,. ,.ski.._,. ;., ✓��`r„ N 5"f�, ,;.�r,`:�1,"�� ._;'" „Y, ,,�„e� .s�' ,r,. ,✓�„s✓v'...�^� -Ir, .„.,',�/" ,� \. �yv��YY z, a�.. '4,'a•,� '.a, `� , t POW, `'�'� eS _EM�1t+1AGME1tiT, Priority 1 Control of Slender Control slender false brome on Yes Erosion control plan, CEQA review, New Off-District sites of infestation False Brome District preserves and reimburse and permit applications for creek continue to be discovered and targeted treatment on adjacent private corridor treatment of slender false for treatment. Project will be ongoing for property. Includes$800 for brochure brome are under development; years to come. printing. expect completion in Q2 of FY2011- Conduct geologic&environmental Yes 12. assessment for treatment of slender false brome along Thornewood drainages. Prepare an erosion control plan. In Progress Conduct CEQA review. In Progress Submit permits for this phase of the In Progress work. District-Wide Hire consultant to develop IPM No Staff moved start date to Q1 of FY Integrated Pest program. 2011-12 due to workload changes. Management Conduct environmental review, and No (IPM) Program coordinate public input. District-Wide Conduct project scoping to prepare a Yes Per midyear budget adjustment, Program name will be changed to Grassland Burn Grassland Burn Program. scoping revised to be started, in Q4 Grassland Management Program. It will Program FY2011-12. be on hold for development of IPM Program and CEQA process, which could take 3 years or longer. Sudden Oak Fund and assist Sudden Oak Death Yes Ongoing project tied closely to data Death Monitoring research, and monitor infested areas. sharing with Research Community. & Research Page 3 of 4 f_ 6/21/2011 1:13 PM OPERATIONS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS r F �. •, ,...n �. ., , . -: z ,_._x:;... w�L k. ,..x. ^ fir"'•" -.-�._,. _, ....,:,. ,.,- N,r,.� � ,,. ..,, � x z,;• ,, � .7 .. ./ a .,.:-.' <:r ter, .� 3 , �x .., E � :. s a/� r'i ��•� _.....�\, z ,fi .\. %;� / �Y „%`�;�.�.,, r,. ,.�:. ,...,.,,r a ,,;5 .. „/ a .. _ r ..r -Y 3 ✓ ".�,:, x` y. 5 ;..\ *s. -,,, r.r,.3, a�U „€', i �-:,� :;-✓/�` � ,r ,.<. -.:. ,_ 3... �.:� i. "�: ��„ :gin,..s� .3 �, .:; ��.: a..'.,.,. -..- �•:.� r � ,,,,,.. � � �• �� ���' �;'� SCE � � � �: �� - '' ,� �` :��'�" fir% z y::�.:.. ,wF.4, .v,�, ,,,., ,�. ,i, ,a s i. ... ,.. 'a„v -.^.ux "'s,..,:,.: ,,-.. .. , �".- Ns' a f /T%'9 '.':.:-. ':.f 'a4 �..<.:- •^�•. �- :. ...,r ..:,„ a.., ,e,,, �. . .� , _'^ „�c v» �, �Ex. s',;x� ✓ ,,,�:. �.. ,,.��.a .:r3 x`i...�s. �. �5..�,z. ..�% � ,.ems,% r-..^ ,.,,,,i,.a o ,,.. �'s ✓ a... .,..,-,. �, is �/ �„-.. �,.. .<::: � ."f ., R.. .`•n��.�,.. �..,: � �.\ ..,�,".a�.a,,�,' ._rv,��. ,,:<:x, .. ,:�,an.. .. ,,.� ��„"°'1,,,,,r,�,",;,.....k,,� ...... .:,,> .��. ,,,;".,.�. .�.:::-��.e Priority 2 Manage Grazing Survey Driscoll and Mindego Yes Work ongoing at Mindego. Work at Properties properties to identify and prioritize Driscoll to begin in future years. weed control areas for subsequent on-the-ground work. Development of Develop an Agricultural Production Yes Developed and is waiting for District Plan for the former POST-Lobitos renegotiation of lease. Agricultural Property. Production Plan Maintenance of Maintain and monitor prior plantings Yes Will continue for three more years to Skyline Ridge and erosion control. ensure sustainability of plantings. Tree Farm Restoration (Phase 1-3) Skyline Ridge Remove obsolete trees, regrade Yes Multi-year project completed. Tree Farm unstable slopes and drainages, Restoration - install erosion control and native Phase 4 (final) plants on final phase. Maintain and monitor new plantings. Yes Priority 3 -None Page 4 of 4 6/21/2011 1:18 PM PUBLIC AFFAIRS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS -"A Re n, PROGRAM. Lid','INFORMATION ANO,",' Priority I "Open Spaces, Reach out to the community through No Deferred to FY2011-12 due to budget Healthy Places" health and wellness by providing open constraints, project scope changed from Program space and trails as a resource for implementation of a"Healthy Trails" Implementation bettering one's health. program to exploring possible partnerships with doctors to encourage Program was Engage constituents in diverse No "park prescriptions."The"Healthy Trails" formerty referred to communities. program proposal will be modified to as "Healthy Trails" accommodate a potential new approach. Explore possible partnerships with Yes doctors to implement"park prescriptions." District Coffee Production of a District coffee table In Progress Through RFP process, a publisher was Table Picture book, featuring photography, artwork, selected and hired; initial photography, Book—Content and poetry from local artists, as a key artwork, and poetry content was gathered Gathering Phase component to celebrate the District's and selected. Project will continue in 40th anniversary. (Additional budget will FY2011-12. be required in FY2011-12 and FY2012- 13; approximately $12,500 each fiscal year for publisher/publishing expenses.) Pagel of 6/21/2011 1:18 PM PUBLIC AFFAIRS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS WE 516 Priority 1 Continued Redesign News Creation of a one-stop shop for media No Deferred to FY2011-12 given greater than Page on Web Site and the public to get up-to-date news anticipated project complexity and need and information about the District. to complete other, more time-sensitive projects (i.e. partnership with EveryTrail for smartphone"trips" and mobile phone application development, and partnership with Google to address preserve data inaccuracies on Google Maps) Diversity Research needs of communities. In Progress Staff encountered challenges in Outreach Meet with groups. Yes effectively communciating with diverse groups. Many are neighborhood groups Develop outreach strategy. In Progress whose organizational structure makes them hard to reach. Many are not disinterested in contact with the District. A community fair with 11-atino groups has so far yielded the only really successful leads. Environmental There will be a particular focus on Yes A multidepartmental team was Stewardship current trail use issues. This project can assembled, new signage posted Campaign help lay a basic groundwork of and outreach conducted. Field staff environmental stewardship for existing are enforcing a new"bag and and new preserve visitors. Current remove" regulation. focus: assistance on sign content to address dog waste issue at Pulgas Ridge OSP. I Page 2 of 7 6/21/2011 1:18 PM PUBLIC AFFAIRS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS 'im4mri ,5.+ :�. ✓/ :Iw F \'+\ -`,\ii, a \ 1 SG.; .`\ N � w.a .,.� £„3,.s,. a?• ,./„'S' „ ;�.. `f'�;,n i;f:'.Fr <%' .,. ��, _ .,... _�:' .,. , `3 ``.\�...... S "h`.k...,=,. ,�.,_. ,.'x . 'tz _.... ,\fir .. iJ, ,ri � ,a,�y .../ i �i �:va.. i`_, �,z� aa: � \"s >*,_, *S,e ..•\ta `\1,`;.,. x -.�: � \\`z+�.�s.a.br ?:;, l -�.i ',zi ' ,..awl y````•. l ,": �3 \ .,,'��'; .c. �`"`,�:.�`\\bS:.. `\.. r,. •,\. �' .:� ray r�,''.G' ,: `�, .,�1;.. w.. ,ti`, a�-. � \i ."�`�.•,a� �.:..,:. _�'. � ht ;\ °x .z 3 ,�,_,;,,.e:, Wiz„4�:x 'z st_.. ,,.�.�.,�.' „_ re •£.-a 3 :,'a;. ., '..n, „•'�. Sz,._ •a.:Z ,, ,.. - •5`^ ';•' „'`,. -;:: '.- ,..< '.,F^, _,; u"'4Y� .,,. a as Y:��,,. "a:...,..,> \., {„ ,�`r: .\'c. F :��, .:._....:,,.,'/,,,. ,;•.., ,,.,, x:.� „as. ,.� ,.;„i,_, , ,;,. i"✓z'.....r..... .,...,..x,...... 'v'Za.,, _.., ,a .,,.�:.,e _x '� � \ a _ c ,,_/r~ Priority 1 Continued Crisis This plan will define how Public Affairs Yes Plan is complete and ready for use Communications and other departments (Administrative when an incident arises. Plan Office staff, field staff) coordinate with each other and with other agencies during a crisis. Priority 2 Visitor Estimate This project represents the first time the Yes The Phase IV(fall 2010) Survey Survey—Phase District has made a comprehensive, long was completed, including data IV Implementation term effort to gather estimates of the collection. The Project Report was number of individuals who have visited distributed to the Board and staff in District open space preserves. The May 2011. Visitor Estimate Survey Project results will provide the Board and field and administrative staff with valuable data and usable knowledge about preserve visitors. Media Training Training will provide a better Yes Training occurred February 25, understanding of the media and how it 2011. works, and the tools to effectively and professionally work with the media. Explore Blogging To explore the use of a blog, a social Yes Staff concluded a blog could be a media tool, as an additional new, useful tool for communicating Electronic journal creative, and personal way to timely, educational information on Web site as communicate the District's messages. about the natural environment in an social media tool engaging way, possibly as part of next year's news page redesign. Page 3 of 7 6/21/2011 1:18 PM PUBLIC AFFAIRS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS ` r .5ir.,✓. ,a. ..�;'�" c>. ,.p r..,�.r „n s ate:... , �� \.. . .. , .a _.. .. k:.v€: ,«.;. .�.„ � ...,a,; c z afr. � .. ,: '�,:..,: F u. ,�.•. �\a`.,,;:.:.� 3 f. �.:: � Si: <,i' ,::�•,a�,a t �.. ,;. \\��.v t,,,:... . ,..,;,,, ;:., �;.,.,r. .,......,it`,,.,_ �..,�:,N,.,. ?��.:, :r a m�:; � s3', a ...>;:'.' �'n ��.;, r.' ±„� � -;;, � �;: 'w+;a�,,.� >•a:� u., z s ,', 1, \ ;, .. -,r a.•4 N.,m ! b°".,d ,� .. ,. ..,.,, ',. --. ,.., s „l... . ./ fi�'? '"1^r, u .... ..,'>°a,:. >..- ;� :,,»�• ., 3•;a,.,.r,. . - ..c\wa c. `� c�.., c. \;,,,., \!a ... �,a�.. � -�,:a. ,,.,z: o-s%.e,r.,^.'�..; �G,����.,,..; ,. ,<, ,,.i, ,•c. ..r ;. ,.w _,,,,r a �:ac. .a, a� w .e,",^U..,s ..,�.m aa�•o�:�.. '?:� r�i .,„€S ,r s;.' Fes.�/ s/�r .'`„�:xyF ,�� Y� � �a \\`a, a.:m. \. 5 a .,�� �, �.;:. Priority 2 Continued Levine Video Create a 30-minute oral history video, as Yes Video and distribution finalized April Project well as a shorter 3-to 5-minute video 2011. using interviews, images, and text with the help of the Midpeninsula Community Media Center to document Mort and Elaine Levine's unique knowledge and experience restoring the Fremont Older house and gardens. The videos will be used for public education, historical record, docent-training, and on the District's Web site. Priority 3-None y Priority 1 Mt. Umunhum Work with the District's Washington Yes The FY 2011 budget bill contained Remediation and lobbyist to ensure that federal funding for $2.4 million in new funding for Mt. Site Planning the cleanup continues. Umunhum but the allocation was removed due to the elimination of Organize an event to signal the start of Yes earmarks in November 2010. Press the cleanup. briefing (event)was held May 2010. Several public meetings were held Work with Planning to hold public Yes to gather input from constituents. meetings to gather input on future recreational features of the remediated site. Page 4 of 7 6/21/2011 1:18 PM PUBLIC AFFAIRS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS %i,'NA WIN`z... v ., r ,�� ..a"'\b" a, n \,. „ s�r�� ✓ i vz`sa's, �, wa . �"..'\ ,. ,x '� x.,. a.. Priority 1 Continued Legislative At the beginning of each two-year Yes A report on the District's FY2011-12 Program for the session of the California State Legislative Program and a review of 2011-2012 legislature, staff prepares a Legislative the FY2009-10 Legislative Program Legislative Program outlining the District's state were accepted by the Board on Session legislative priorities and the federal January 26, 2011. legislative priorities for Board review and adoption. AB 612, the District's 30 year note State Legislation Work with the District's legislative Yes legislation, is being carried by m advocate and with legislators and their Assemblan Gordon. Y staff to sponsor and support the Board- approved Legislative Program. Update Legislative Program to respond Yes to changing political landscape. Seek coordination and support from Yes other special districts. Federal Work with the District's legislative Yes A report on the District's FY2011-12 Legislation advocate and with legislators and their Legislative Program and a review of staff to sponsor and support the Board- the FY2009-10 Legislative Program approved Legislative Program. Update were accepted by the Board on Legislative Program to respond to January 26, 2011. changing political landscape. Seek coordination and support from other special districts. i Update Legislative Program to respond Yes to changing political landscape. Seek coordination and support from Yes other special districts. Priority 2 -None Priority 3 -None Page 5 of 7 I 6/21/2011 1:18 PM PUBLIC AFFAIRS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECT r m 7 3 u w / , 1 f. Ee l�^.F,. o. ,... / .,:. ,. /� .;r, .. :�,< �„�," ._ ,, fi_. ..:,'✓, � �w z,.�". .,, .3� ;� Sir ,.. �..: ... x,,, .. ..,.,, / _,. o. ,..r ,/ : ,:,�'v'3„ .� ., .... ,a„ ,� ..� �;..,<.�,�`��i ..a...,r,. ,, :; ,.{:.. .,•<.,..�..,.. .., '�?.¢.,_. a,*,✓�` ✓:tl ,3a .,�.e�t'f; .�.,t �.,e� 1� F„x �; :rf` .,,. �;,.,. 'w,., ,,., n'r, �., -�. :� �,�r�„s..,;.,.:s\72'Jv✓� . .zz, . s,mn`,.,.,.:.,".3 \z .. ,- .;\ ...., ..,\?a .. "Z. \�\�\�,'. 2,3,� .n, .... xo,_.... \.,. .,.. ,,?, �%,..�,,_, c ,.� �„ °„ �' ,r�i£✓m,�„ „�,' es< ',;„�e,;,.�. �;�d��r r ,.�JS<�s."3-,�.t,a .�-�.. ,. r�,. .`� Y%., �\����\.NRa... �£ .~a%� "�i/:x%.a. �?r �rc- �,,�h% ,�s,,,.r �' �,;£,.. <f J�!�' f��"AM:,>t,.C111�M�N1�"Y 1�1'S � � � �y v6 <. Priority 1 Geocaching This program takes the trend toward Yes The Geocaching kick-off event is Program technology-driven entertainment into scheduled for July 9, 2011. account and provides a direct connection to nature for children and adults alike through the use of GPS technology. District-Wide The Plan identifies the best opportunities In Progress Two BETA Audio Tours are being Interpretive Plan: and strategies for site-specific developed summer 2011 with Implementation - interpretation of natural and cultural consultant assistance for Skyline Phase 11 resources found on all District preserves. Ridge (a short, family-oriented tour Phase 11 will implement one or two around Alpine Pond; the other a interpretive projects from the Plan. longer tour using biotic communities trail loop). Variable delivery devices available for audio, also with web interface. TAP To identify underprivileged schools within Yes Schools have been identified and (Transportation District boundaries. Develop a direct outreach strategy will be Assistance outreach strategy; make contact with implemented in FY2011-12. Program): school officials; assess program Outreach to suitability through feedback. Underprivileged Schools Page 6 of 7 6/21/2011 1:18 PM PUBLIC AFFAIRS DEPARTMENT YEAR-END REVIEW OF FY 2010-11 KEY ACTION PLAN PROJECTS l � A F @�,��r�\.€�° �. �'�, •.�� .��� .a,,._ >, ,-. .,,. hs, .,,,,. , ,.,,,. x ...''" rya ,s ✓ :'cam <..w'" .%�. ,rl �w� � y_ .4`.,;�" t �.. .< :�.:,ya\�\t�'",�"' ,,�,;.. ; .�fed �< �' ,z.rw //„ / 1/'.ft n 34' „�•.�u' ,'�" `�` .�. .,4v. ;`' � �:"` � ��•.���� � ors... >� v t> 1M k irx w d, tom. /. �� , ✓ a �' ro. ,�,: x � 5 r >xc< L ? b' c r'.. l/,. s � '✓„1,.. ..,.... G :»..,_ /i /. � sa e3i�* k•r ��i .� rye a,%✓i 'f r ;f � r' _,�.,rr_` �? � E .,1, L / s .w9".� � • �a Y.. ,_, \ :, :, ..,. .!„ ir../ i g fv �-��`, �fu'ea ,.y.,rt,�''u, .u� ';� �L'r>' c`%_ `:' Priority 1 Continued Collaborative This is a pilot partnership to share Yes Docent-assisted Amazing Bird Family resources, and leverage staff and Chase held at Rancho San Antonio Programming with volunteers from both organizations to and Picchetti Ranch in April 2010 Santa Clara provide two family activity days. was sparsely attended; debrief Valley Audubon discussion resulted in a revised Society approach for 2011; Family Nature Day scheduled at Daniels Nature Center in August; coordinated registration with Santa Clara Valley Audubon Society coordinated registration, although multiple docents volunteered, event was cancelled due to low registration; staff is exploring ways to modify and improve program outreach and advertising for FY2011-12, Priority 2 Volunteer/Docent Research and determine location and Yes Memorial style, dedicated trail, and Memorial Plan appropriate structure. guidelines will be presented to the Development Legislative, Finance and Create guidelines and procedures. Yes Administration Committee (LFPAC) in FY2011-12; costs estimates underway. Priority 3 -None Page 7 of 7 ICI • ' IMidpeninsula Regional Open Space District R-11-69 Meeting 11-17 June 22, 2011 AGENDA ITEM 6 j I AGENDA ITEM Approve the Right of Way Contract for the Exchange of Easements with the California Department of Transportation (Caltrans) along State Route 35 (Skyline Boulevard) at Monte Bello, Skyline Ridge, Russian Ridge and La Honda Creek Open Space Preserves (Santa Clara County Assessor's Parcel Numbers 351-06-025, 351-07-004 and 351-07-005; State Department of Transportation Parcel Number 19765 in San Mateo County); Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA). GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) for the reasons set out in this report. 2. Adopt the attached Resolution authorizing the attached Right of Way Contract for the exchange of easements between the District and Caltrans. 3. Adopt the Preliminary Use and Management Plan for the Public Trail Easement being acquired. SUMMARY The California Department of Transportation(Caltrans) has installed drainage improvement culverts along Skyline Boulevard at the Skyline Ridge and Monte Bello Open Space Preserves and at the Russian Ridge Open Space Preserve. Caltrans is seeking permanent drainage easements from the District for these improvements and in exchange, Cal trans is recommending i to the California Transportation Commission to grant the District a public trail easement at the La Honda Creek Open Space Preserve. DISCUSSION The District issued a Right of Entry to Caltrans on February 25, 2009, that allowed Caltrans to install drainage improvements at two culverts located along Skyline Boulevard (see Report 09- 24). One culvert is located approximately '/ mile north of the intersection with Page Mill and Alpine Roads at Russian Ridge Open Space Preserve(see attached Exhibit A). The second i R-11-69 Page 2 culvert is located approximately %2 mile south of this intersection at Monte Bello and Skyline Ridge Open Space Preserves. The project involved installing rock slope protection and replacing an existing riser. These upgrades were needed to more effectively conduct and dissipate drainage from the highway, and also serve to reduce the potential for erosion and damage to surrounding open space lands. With these drainage improvements completed, Caltrans has returned to the District to obtain permanent easements over the approximately 'l2 acre of District lands lying under the footprint of the new drainage facilities. The Right of Entry provided that, in lieu of a monetary payment from Caltrans for the desired drainage easements, Caltrans would make a good faith effort to compensate the District in the form of a public trail easement across a Caltrans parcel located adjacent to La Honda Creek Open Space Preserve (see attached Exhibit B). Caltrans has made good on this pledge, and is prepared to bring the proposed exchange of easements to the California Transportation Commission(CTC) for its approval. District approval of the exchange is first needed before the CTC will act. Trail Easement The Caltrans parcel is situated along Skyline Boulevard, approximately 1'/2 miles north of the community of Skylonda. The Caltrans parcel touches the La Honda Creek Open Space Preserve to the south and east, where an existing informal trail runs along the north side of La Honda Creek across the parcel and connects with the private trail network located within the adjacent Stillheart Retreat Center property to the north. The public trail easement to be granted by Caltrans runs partially along this existing trail, and traverses the Caltrans parcel for a distance of approximately 575 feet to connect District lands with the Stillheart property. The Stillheart property owner has agreed in concept to grant a public trail easement to the District that would follow the course of this existing g trail along the north side of the creek. Staff anticipates that the proposed trail easement across the Stillheart property will be brought to the District Board for consideration at a future meeting. Staff considers the area in and around the upper reaches of La Honda Creek to be a potentially viable trail route linking La Honda Creek Open Space Preserve with El Corte de Madera Creek Open Space Preserve in the future. Additional trail easements would have to be negotiated with other private property owners to complete this connection, and so this area of La Honda Creek Open Space Preserve will remain closed to the public for the foreseeable future. USE AND MANAGEMENT Planning Considerations The proposed trail easement is located adjacent to an area of La Honda Creek Open Space Preserve that is currently closed to public use. Future trail development within the easement will first require securing the necessary right of way along a trail corridor connecting La Honda Creek Open Space Preserve with El Corte de Madera Open Space Preserve. The Comprehensive Use and Management Plan or Master Plan for each preserve must also be amended prior to developing and opening a connecting trail corridor for public use. R-11-69 Page 3 Preliminary Use and Management Plan The Preliminary Use and Management Plan for the public trail easement includes the following elements: Public Access: The trail easement is closed to public use. Signs and Site No additional District boundary signs are needed at this time. Security: Patrol: Include the trail easement in any foot patrols that occur within this remote area the Preserve. Site Safety Preliminary site safety inspection has been conducted and there are no Inspection: known safety hazards within the trail easement area. Name: Designate the trail easement as an addition to La Honda Creek Open Space Preserve. I Dedication: Indicate the Board's intention to withhold dedication of the trail easement at this time. CEQA COMPLIANCE Project Description The project consists of a grant of permanent drainage easements to Caltrans affecting approximately '/2 acre of public open space lands along the shoulders of Skyline Boulevard, the acceptance of an approximately 575-foot long public trail easement across a Caltrans parcel also located along Skyline Boulevard, and the adoption of a Preliminary Use and Management Plan for the acquired trail easement. CEQA Determinations—This Project is unique in that it involves two components that are subject to separate CEQA determinations by the District. For the proposed grant of drainage easements by the District to Caltrans, Caltrans is the"Lead Agency"under CEQA and the District is the P .enc"Responsible Agency."For the acceptance of the trail easement from CalTrans and p g Y approval of the Preliminary Use and Management Plan, the District is the"Lead Agency." Responsible Agency CEQA Determination—Grant of Drainage Easements As the"Lead Agency"under CEQA, Caltrans approved a Categorical Exemption determination for its Skyline Boulevard drainage improvements project. Caltrans determined that the drainage improvements project was categorically exempt from CEQA pursuant to CEQA Guidelines Section 15301, which exempts the operation, repair,maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. As a"Responsible Agency"under CEQA, the District must consider the significant environmental effects of a project, if any, and adopt findings for each significant effect when it approves a project. Here, the Lead Agency determined that the i R-11-69 Page 4 drainage improvements project does not have any significant environmental effects on the environment and is exempt from CEQA. The District, acting as "Responsible Agency," previously considered Caltrans' Categorical Exemption determination at the time the District issued a Right of Entry to Caltrans to perform this work. The District finds that the Categorical Exemption determination of that previous review still apply, concurs that the project qualifies for a categorical exemption under Section 15301 of the CEQA Guidelines, and no further environmental review is necessary for the grant of permanent drainage easements to Caltrans. Lead Agency CEQA Determination—Acceptance of Trail Easement The District concludes that the acceptance of the trail easement will not have a significant effect on the environment. It is categorically exempt from CEQA under Article 19, Section 15325 of the CEQA Guidelines as follows: Section 15325 exempts transfers of ownership of interest in land in order to preserve open space or lands for park purposes. The acquisition of the public trail easement will preserve an open space corridor for future public recreational access. The actions recommended in the Preliminary Use and Management Plan are also exempt under Section 15061(b)(3), as there is no possibility the recommended actions will have a significant effect on the environment. TERMS AND CONDITIONS The attached Right of Way Contract between Caltrans and the District provides for the following exchange of easements between the parties: 1. The District will grant Caltrans permanent drainage easements at a culvert crossing at Skyline Ridge and Monte Bello Open Space Preserves and at the Russian Ridge Open Space preserve. These drainage easements will be recorded and contain language that specifically provides that the easement property will be subject to the permanent open space protections set forth in Public Resources Code section 5540.6. Section 5540.E p Y provides that the District may convey dedicated lands or a real property interest in dedicated lands to another public agency,provided that the receiving public agency's use of such lands or real property interest be consistent with the open space purpose of the District. 2. Caltrans will grant District a 20 foot wide public trail easement across a Caltrans parcel adjacent to the La Honda Creek Open Space Preserve along Skyline Boulevard. The final approval of this trail easement will be made by the California Transportation Commission at a meeting scheduled in October 2011. FISCAL IMPACT The proposed exchange of easements will have no fiscal impact to the District's budget. R-11-69 Page 5 PUBLIC NOTICE Property owners of land located adjacent to or surrounding the Caltrans parcel have been mailed a copy of the agenda for the public meeting at which the Board of Directors will consider acceptance of the trail easement. i NEXT STEPS Upon Board approval of the exchange of easements, the Right of Way Contract will be executed by the Board President and transmitted to Caltrans to present to the CTC for approval. Attachments: Exhibit A: Locations of Proposed Caltrans Drainage Easements Exhibit B: Location of Proposed Trail Easement Prepared by: Michael Williams, Real Property Manager Graphics prepared by: Gaili Basson, Planning Technician RESOLUTION 11-XX RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING ACCEPTANCE OF A RIGHT OF WAY CONTRACT, AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT, AUTHORIZING THE PRESIDENT OF THE BOARD OF DIRECTORS OR GENERAL MANAGER TO EXECUTE THE EASEMENT DEEDS AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (MONTE BELLO,SKYLINE RIDGE, RUSSIAN RIDGE AND LA HONDA CREEK OPEN SPACE PRESERVES—STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Right of Way Contract("Contract")between State of California Department of Transportation (State) and the Midpeninsula Regional Open Space District, a copy of which is attached hereto and by reference made a part hereof, and authorizes the President or other appropriate officer to execute the Contract on behalf of the District to convey and acquire those certain real property rights described therein. Section Two. The General Manager, President of the Board of Directors or other appropriate officer is authorized to execute Certificate of Acceptance for the Director's Deed on behalf of the District. Section Three. The President of the Board of Directors or the General Manager is authorized to execute the Easement Deeds to State. Section Four. The General Manager or the General Manager's designee shall cause to be given appropriate notice of acceptance to the seller and to extend escrow if necessary. Section Four. The General Manager is authorized to expend up to $2,500 to cover the cost of title insurance, escrow fees, and other miscellaneous costs related to this transaction. Section Five. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Contract or documents, which are necessary or appropriate to the closing or implementation of this transaction. L,a �`..�-_.. Site#1 ,, Russian Ridge o OSP etail ------------- N a i I� m O • Monte Belldd,. OSP Alpin ` Site#2 g Cak I _ J 5 • - i ra ......... Skyline Ridge j. OSP n� Exhibit A: Locations of Proposed Caltrans Drainage Easements Midpeninsula Regional MROSD Preserves ® Caltrans Culvert Location Parking Lot Open Space Distric(MROSD) f ) i Other Public Agency ® Skyline Field Office Roadside Parking Non MROSD Conservation e or Agricultural Easement June, 2011 Milos 0 0.1 0,2 While the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. •t {Half Moon Bay � • � _,� `, �. , Wunderlich County Park t' Ar ;; Det El Corte de Madera , �f g Creek N OSP Caltrans Parcel a O Gu sic line Boulevard u .. r., Public Trail Easement � - . J _ � j` La Honda Creek OSP a L U Exhibit B: Location of Proposed Trail Easement Midpeninsula Regional ffl",j MROSD Preserves Open Space District (MROSD) Other Protected Open Space or Park Lands e Other Public Agency June, 2011 Miles 0 0 15 0.3 While the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. i • ' ( Midpeninsula Regional Open Space District R-1 1-63 Meeting 1 1-17 June 22, 2011 AGENDA ITEM 7 AGENDA ITEM Authorization to Amend a Contract with Weiss Associates for Hydrological Investigations for Well Testing Related to the South Area Field Office Project at Sierra Azul Open Space Preserve GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA) as set out in this report. 2. Amend the contract with Weiss Associates for an additional amount of$39,000 to conduct hydrological investigations for the South Area Field Office Project at Sierra Azul Open Space Preserve for a total contract amount not to exceed $55,433. SUMMARY On January 16, 2008, the Board approved the purchase of the 56.88-acre former Beatty property located on Alma Bridge Road approximately two miles east of the intersection with Highway 17 (see Report R-08-08). District staff identified this site as a possible location for a south area field office. To determine the feasibility of building a new field office at this location, staff has proceeded with preliminary water quantity and quality investigations to determine if the site has sufficient water for both domestic and fire protection use to meet the pennitting requirements of the State Department of Public Health(CDPH) and California Department of Forestry and Fire Protection (CAL FIRE). In March 2011,. the District contracted with Weiss Associates to perform flow rate tests and water quality monitoring under the General Manager's contractual authority to enter into contracts not exceeding$25,000. The results from the first phase of testing determined the need for unanticipated additional work to more adequately determine the availability and quality of water onsite. The additional hydrologic work builds upon the preliminary testing results collected by Weiss Associates and will require a contract amendment for an additional $39,000, for a total contract amount not to exceed $55,433. DISCUSSION Two existing wells on the Beatty property are currently under investigation to determine if these meet the regulatory requirements for a new water system and provide sufficient water for the proposed south area field office. The following lists the three main water-related regulatory requirements that apply to the project: R-1 1-63 Page 2 1. Water quality requirements for domestic use from the California Code of Regulations; 2. Water quantity requirements for domestic use from the California Waterworks Standards; and 3. Water quantity, re-charge, and storage requirements for fire protection from CAL FIRE. On January 21, 2011, under the General Manager's contractual authority to enter into contracts not exceeding$25,000, the District released a Request for Proposals (RFP) for water quantity and quality testing services for the two active wells on the property. The RFP outlined the scope of services which included groundwater testing and either an 8-hour or 72-hour pump test. The purpose of this work was to determine the water quality of the wells and what flow rate the wells could produce over the long term. Staff conducted an exhaustive search to find local, qualified consultants with experience in groundwater hydrology and regulatory permitting and with the technical qualifications required by the State. The District received and reviewed three proposals and determined Weiss Associates had the best approach and a well-developed proposal. While the contract and scope of work were being finalized, Weiss Associates reviewed the well geology and determined that the wells are considered hardrock wells. Hardrock wells, according to the California Waterworks Standards, may only be tested for flow rate from August through October. The District chose to phase the scope of work and proceed first with the water quality monitoring which does not have time constraints. Water quality sampling requires flushing the wells, so it was decided that, prior to the official pump test in August, a preliminary two-hour flow rate test could be performed during flushing in order to obtain preliminary flow rate data on the wells. The 72-hour pump test in August would be the second phase of work. The District then entered into a contract with Weiss Associates for $16,433 to collect and analyze groundwater samples, conduct the two-hour pump tests, and calculate a water demand analysis (which determines the projected water use of the proposed field office). Staff intended to amend the contract for the 72-hour pump test in FY2011-12 for a total contract amount not exceeding $25,000 under the General Manager's contractual authority. In mid-March, Weiss Associates conducted the hydrological investigations for the two wells. Results from their work indicate that Well #2 (see Exhibit A) does not have sufficient water quality or quantity and is not a viable well for domestic use. Additional sampling is needed to confirm the water quality results to deten-nine if Well #2 may be suitable for non-domestic use such as irrigation. Well #1 (see Exhibit A)has the potential to meet regulatory requirements for a water system. The two-hour pump test indicates that the long-term well capacity is potentially between 6 and 20 gallons per minute(gpm). The well must pump an average of 21.4 gpm in a 72-hour test or 5.35 gpm in a I 0-day test in order to obtain state approval for the maximum daily demand required for the field office. Based on these state requirements for flow rate, the 10-day test gives the existing well a greater chance of meeting the requirements. Due to the unanticipated low flow rate results from the preliminary 2-hour tests, the I 0-day pump test was a change in the original scope of work and caused a significant increase in cost. The scope of work also includes a well feasibility analysis, which would only be required if testing detennines that Well #1 cannot meet water quantity and quality requirements for the proposed south area field office. The analysis will look into the probability of finding a new, more productive well on the site and will include research of neighboring properties and wells, review of geologic maps, and soil investigation. R-11-63 Page 3 Because determining the viability of Well #1 is dependent on the baseline information that Weiss Associates has collected to date, and given the high quality service provided to date, staff recommends amending the contract with Weiss Associates to perform follow-up water sampling and pump testing. Staff completed a thorough search to find three consultants who meet state requirements for qualifications and who are also experienced in local hydrology. The proposed fee schedules from the three consultants were comparable to one another. Releasing a new RFP for the second phase of the project would duplicate this previous work and would result in added costs in staff time and consultant fees because of the effort needed to release an RFP and because a new consultant would either need to replicate or peer review the work that Weiss Associates has completed to date. The recommended contract amendment of$39,000 includes $28,830 for the additional sampling and testing, $4,900 for the well feasibility analysis, and a contingency of$5,270 (approximately 10%) to cover unforeseen conditions affecting the testing. The total contract amount is not to exceed $55,433. FISCAL IMPACT The project's budget for FY2011-12 is $195,500. Therefore, sufficient funds exist in the budget for the proposed contract amendment of$39,000. The proposed action does not result in an unanticipated increase to the budget. PUBLIC NOTICE Public notice of this Agenda item was provided pursuant to the Brown Act. No additional notice is required. CEQA COMPLIANCE The actions to be performed under this contract consist of minor alterations to land. Therefore, it is categorically exempt under Section 15304 of the CEQA Guidelines. NEXT STEPS Upon Board authorization, the General Manager would execute a contract amendment with Weiss Associates to proceed with tasks necessary to complete the project. Attachment(s) 1. Exhibit A—Site Map Prepared by: Galli Basson, Planning Technician Contact person: Same as above Graphics prepared by: Same as above wc...,., •Saratoga •Los Gatos :.Cj • � � — � _ fir. 'L Y� Area o EL s; a Z Detail o s P - 1} a� Sanborn - / r Skyline Park a (S. Cl. Co.) P� .,Asf Lexington �'oe� Priest Rock Reservoir m Lexington Sierra Azut �_ ' Reservoir Park Former Beatty Property O Open ' r (S. CI. Co.) 0 a 4q No O San Jose Water Co. *A LD yW � V � Z k �oaa dwoodsiq Creek Re � Gtee A,�AffoclaS 101. Aff_0 A Open Space Preserve 11 rid"' u �w Attachment A: Former Beatty Property Site Map Midpeninsula Regional - Former Beatty Property Watershed Land Non MROSD Conservation Open Space District or Agricultural Easement (MROSD) MROSD Preserves Private Property MROSD Conservation Other Protected Open Space Developed Land or Agricultural Easement Q or Park Lands May, 2011 O • Well Location Miieti i 0 0.23 0. While the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. r 07, Midpeninsula Regional ' Open Space District r A To: Board of Directors From: Stephen E. Abbor s Date: June 22, 2011 Re: FYIs �I i <, . p e Space District rn p ( snai 0 Memorandum r p DATE: June 17, 2001 MEMO TO: Board of Directors FROM: Legislative, Funding and Public Affairs Committee SUBJECT: 401h anniversary banquet At its May 17, 2011 meeting LFPAC instructed staff to move forward with a 40`h anniversary banquet at the Historic Del Monte Building in Sunnyvale. The banquet will be held on Friday, November 16, 2012. The District will ask guests to pay between $40 to $50 to help offset costs. 10 p pen S 'ace'Distriic�t na' Memorandum � M R R � DATE: June 16,2011 MEMO TO: MROSD Board of Directors THROUGH: Stephen E. Abbors,General Manager FROM: Cindy Roessler SUBJECT: Grant-funded Oak Protection Project The District received a Proposition 84 grant to work with the California Conservation Corps (CCC)to protect large-sized oaks in District preserves from Sudden Oak Death. The grant consists of 1230 hours of work by Corps members (a value of$31,697) to remove bay trees within 15 feet of 49 large, healthy oak trees in Los Trancos, Long Ridge, Saratoga Gap, Skyline Ridge and/or Monte Bello Open Space Preserves. This work will be conducted in July 2011. Most of these large oak trees have multiple trunks and range in a combined trunk diameter of 35" to 162" at 4.5 feet above ground level. During the work, signboards and trailheads will be posted to notify the public. Research has shown that removal of bay trees within 15 feet of oak trees can substantially reduce their chances of becoming infected and dying from Sudden Oak Death. Not only will removing the bay trees protect targeted oaks which are dominant trees in these forests,but it will reduce the amount of pathogen overall in these forests and therefore is likely to protect other oak trees in the immediate area. The project will prevent the buildup of dead trees and wildfire fuel load in the forests and protect the scenic and recreational benefits of these public recreational lands. District staff has identified the oak trees for protection and will guide the CCC every work day. Depending on their size and site conditions, approximately 250 bay trees (most have trunks less than 3"in diameter, a few have diameters in the range of 12 to 19"in diameter at 4.5 feet above the ground level) will be removed with weed wrenches, hand saws or chainsaws, and bay stumps will be treated with glyphosate herbicide to prevent resprouting. Cut bay trunks and branches will be chipped or bucked up into smaller lengths and left in scattered piles on the forest floor to match the surrounding forest understory and will provide habitat. Cut bay trees will not be removed from the forest since this could lead to additional spread of the Sudden Oak Death pathogen. When working with these young crew members, District staff will provide them with job training skills on chainsaw and tree felling techniques in dense forest environments, and sanitation protocols in Sudden Oak Death infested areas. Open Space District staff will monitor the health of protected oaks on an annual basis, and provide this information to Sudden Oak Death researchers and the public through the California Oak Mortality Task Force and their website, www.suddenoakdeath.org. Regional 0penSpace I Midpeninsula Regional Open Space District June 15, 2011 The Honorable Senator Jean Fuller Committee on Senate Governance and Finance State Capitol, Room 408 Sacramento, CA 95814 RE: AB 612 (Gordon)- SUPPORT Dear Senator Fuller: Thank you for providing the opportunity to meet with your staff member Todd Moffitt on May 25, 2011 to discuss AB 612, the bill that would allow the Midpeninsula Regional Open Space District to pay back promissory notes over 30 rather than 20 years, thereby providing twenty percent more funds to save land. One of the things we talked about at the meeting is your belief that government should not be in the business of buying land and I wanted to follow up with you to draw your attention to an aspect of our work that might have previously been mentioned only peripherally. Of course we fully respect your view and I agree that private enterprise is the very foundation of this country's greatness. That is why I am proud that the Silicon Valley Leadership Group, which represents over 340 of the valley's most important companies and most respected employers, has formally endorsed AB 612. But more importantly, I wanted to highlight for you the fact that we actively support local businesses by working cooperatively with local farmers whose families have often owned their businesses for several generations. For example,we have a successful program to keep working farms on the San Mateo county coastside viable by purchasing easements so that family farmers don't have to sell their farms and can instead keep working their fertile agricultural lands. Another program provides leases to local farmers so that they can use District lands for their cattle and we have developed a Grazing Policy in close consultation with the San Mateo County Farm Bureau and the San Mateo County Agriculture Advisory Committee. I believe that our indispensable partnership with the Farm Bureau benefits the people and the land in equal measure: we've recently awarded a five-year grazing lease for our Tunitas Creek property to local coastside rancher Doug Edwards and awarded a five-year grazing lease to local rancher Vince Fontana for land in Skyline Ridge Open Space Preserve. 330 DisteI Circle Los Altos,CA 94022 1 650 692.1200 I 650 69i o485 I wwvv.openspace org I Thank you for allowing me to follow up with you and I am grateful for Todd Moffitt's time and his input on our legislation. I appreciate this opportunity to provide additional context for you as you consider your vote on AB 612 next week in the Governance and Finance Committee. Respectfully, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors i i I I Regional OpenSpaee I Midpeninsula Regional Open Space District June 13, 2011 Douglas Bosco, Chairman California State Coastal Conservancy 1330 Broadway, 13th Floor Oakland, CA 94612 I RE: Ownership Transfer to Coastside Land Trust& Related Grant Request Dear Chairman Bosco: The Midpeninsula Regional Open Space District endorses the Coastside Land Trust's request to receive the transfer of ownership of two parcels located adjacent to Purisima Creek in the unincorporated area of San Mateo County from the Conservancy. The Conservancy has owned the cemetery and the townsite for the past 35 years and 20 years, respectively. Given the limited Conservancy resources available to actively operate and maintain land, the transfer of the subject property to the Trust is an excellent solution. The Coastside Land Trust owns and manages approximately 1,000 acres in the area and is well positioned to assume ownership and management of the property. In addition to transferring these two parcels, the $45,000 in Conservancy funds requested to assist the Trust in management and restoration activities will fund minor improvements needed to plan for and provide public access, such as fencing, signage and a gravel parking area. The grant will protect and restore the property, allowing for public access while providing protection of the property's resources. Thank you for your support of this important project. Sincerely, I� Stephen E. Abhors General Manager 33o Distel Circle Los Altos,CA 94022 ( 65o 691s200 65o 6g1 0485 www openspace org w Yr,S n Midpeninsula Regional Open Space District Calendar Listinp . . Date, June 8th 2011 Media Contact: Rhea Maze(650)691-1200 x566 Jain MROSD and SCVAS for an exciting;series of "Summer Nature Days" for children and their families in July Get outside with your child this July to explore bugs, birds, plants,animals,creeks, and more.Join the Santa Clara Valley Audubon Society(SCVAS),the Midpeninsula Regional Open Space District (MROSD),and friends as we experience the wonderful world around us with a fun, educational, up- close-and-personal look at nature. Summer Nature Days is an exciting,three-day adventure day camp series for children 5-10 years of age happening July 26`h-28`h 2011. Session 1, "All About Birds,"happens Tuesday,July 26`h from 9 a.m. -2 p.m.at Picchetti Ranch Preserve in Cupertino.This session will provide youth with an opportunity to bird watch, hike,do bird themed arts and crafts, hear bird stories, and much more. Session 2, "Explorations," happens Wednesday,July 27`h from 10 a.m. -2 p.m. at Rancho San Antonio Preserve in Los Altos.This session inspires kids to become outdoor explorers by teaching them more about what makes nature so cool.Activities include animal games,track explorations,and a bug hunt.The third and final session in the series, "Bugs and the Creek,"happens Thursday,July 28'h from 10 a.m.—2 p.m. at McClellan Ranch Park in Cupertino. Participants in this session will learn all about what types of bugs and other wildlife live in the creek and what makes them so fascinating to observe. This series of adventures is a great opportunity for youth 5-10 years of age to be outdoors and get dirty while having fun and learning a ton. Sign your child up for all three days, or just one.The cost for one day is$25 per child for SCVAS members or$30 per child for non-members.The discounted cost for all three days is: $60 per child for SCVAS members or$75 per child for non-members. There is also a multi-child discount available for families. All sessions are for children ages 5-10.Participants must register by July 11`, 2011. Scholarships are available for this program. For more information and details on how to register,go to www.scv_as-om-and click on"Kids'Corner"-or email Tobv Gold0 ,Programs Coordinator at the Santa Clara Valley Audubon Society,or Renee Fitzsimons, Docent Programs Coordinator at Midpeninsula Regional Open Space District. 1 t 2 i ,v Open Space D Regional For Immediate Release • " ! ©pen Space District Date: June 6"'2011 Contact: Rhea Maze,650.691.1200 Ext 566 MROSD announces launch of new geocaching program The "Preserve Circuit Geo-Challenge" kicks off with July 9th event Los Altos, California [June 6`h 20111— The Midpeninsula Regional Open Space District is launching its new geocaching program, the Preserve. C'irCuit Geo-Challenge, on July 91h from 10:00 a.m. to 3:00 p.m. at Skyline Ridge Open Space Preserve with an event for those interested in learning more about becoming part of an expanding network of adventurous bay area treasure hunters. This event will provide participants of all experience levels with the opportunity to learn about the program, pick up the materials needed to get started, and interact with geocaching experts from Magellan_, RE1. and members of Geocachers of the Bay Area. RSVP for attending this event is required. Three optional clinics for first time geocachers will take place at 10:30 aln, 12:00 prn, and 1:30 Vna and require sign ups in advance separate from event RSVP as space is limited. The one hour clinics include a geocaching tutorial and guided hike to search for nearby geocaches. Participants in the Preserve Circuit Eco Challenge will receive a `preserve passport' to carry while using their personal handheld GPS device to search for a designated circuit of geocaches located throughout 22 open space preserves. Each geocache contains a stamp and participants can earn unique collectables as they fill their up their passport. Check the District's website for full progrram information, FAQ*s, and guidelines. Geocaching is an exciting way to combine technology and outdoor adventure. Fun for all ages and hiking abilities, geocaching provides a means for getting both physical and mental exercise while enjoying nature with family and friends. Players set out on a treasure hunt with a handheld GPS device to locate hidden caches, sign the log book inside, see what others have left behind, and share their experiences online afterwards. Many are drawn to geocaching for the thrill and challenge of problem solving their way through a real outdoor adventure. Created by voters in 1972,the Midpeninsula Regional Open Space District has successfully protected more than 59,000 acres of open space.The public enjoys the District's diverse and beautiful preserves 365 days a year.The District is an independent,non- enterprise, California special district whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity,protect and restore the natural environment,and provide opportunities for ecologically sensitive public enjoyment and education. www.openspace.org. AL r Midpeninsula Regional Open Space District For Immediate Release i t Date: May 26, 2011 Russian Ridge Vehicle Accident Los Altos, California [May 26,20111 Regional Open Space rangers and maintenance staff responded late this morning to a single vehicle rollover accident that occurred on Russian Ridge Open Space Preserve near Mindego Hill. No District vehicles or personnel were involved in the incident. The vehicle's occupants were part of a work crew contracted to spray noxious weeds with herbicides. District staff are assisting emergency workers and CHP at the site of the incident and the District's thoughts and prayers are with the families of those involved. Created by voters in 1972,the Midpeninsula Regional Open Space District has successfully protected more than 59,000 acres of open space.The public enjoys the District's diverse and beautiful preserves 365 days a year.The District is an independent,non- enterprise, California special district whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity,protect and restore the natural environment,and provide opportunities for ecologically sensitive public enjoyment and education. www.openspace.org. ! Midpeninsula Regional Open Space District For Immediate Release Date: May 23,2011 Contact: Rhea Maze 650.691.1200 MROSD announces photo contest winners Los Altos,California [May 23,2011]—The Midpeninsula Regional Open Space District announced the winners of its third annual digital photo contest today.Three winners were chosen from twenty finalists by District staff based on originality,technical excellence, composition,overall impact,and artistic merit. A record 700 images of the natural world,taken by the public on the District's 24 open space preserves throughout the Peninsula and South Bay,were submitted for consideration.The only contest rule is that entries must be taken on District land. Grand Prize: Vaibhav Tripathi Second Place: Ichiro Asao Third Place: Bin Hue a s 1 "Wildflowers Dance on a Windy Evening at "Light Beam Scattering"-Windy Hill Open "Banana Slug over Twig"-Purisima Sunset"-Russian Ridge Open Space Preserve Space Preserve Creek Redwoods Open Space Preserve "The purpose of the contest is to introduce the public to their open space preserves, and help them connect with nature,"said the District's Web Coordinator,Vicky Gou,who organized the contest. Vaibhav Tripathi of Stanford won the grand prize with his image of wildflowers at Russian Ridge Open Space Preserve. "It makes me happy to create something that others can enjoy,"Tripathi explained as he spoke of his passion for landscape and nature photography. Struck by the beauty of wildflowers bouncing in the breeze, he captured the winning shot while hiking on a windy day. The image was difficult to pull off as he was shooting directly into the sun and had to wait until the ideal moment when it hovered on the horizon. Ichiro "Mike" Asao of Cupertino took second place with an image of light filtering through an oak tree that he took during his regular morning walk at the Windy Hill Open Space Preserve. An avid photographer for over twenty years, Asao created a photography book entitled Healing and is currently working on a second book. Taking photos while enjoying open space preserves allows Asao "to stay healthy and enjoy life."Bing Huey of San Francisco placed third with a close-up shot of a banana slug on a twig at Purisima Creek Redwoods Open Space Preserve. Y x p insula Regional OpenS Open Space District For Immediate Release I The winners will have their entries published in the District's spring newsletter this week and will be awarded prizes including a whale-watching cruise and Flip UltraHD camcorder. The District is also currently holding a Teen Video Challenge, inviting local ninth through twelfth grade students to submit videos they created on District preserves for a chance to win prizes. Created by voters in 1972,the Midpeninsula Regional Open Space District has successfully protected more than 59,000 acres of open space. IkeDistrict is a Calilornia special district whose mission is to acquire and preserve a regional greenbelt gl'open space land in perpetuity,protect and restore the natural environment,and provide opportunities far ecologically sensitive public enjoyment and education. www.openspace.org. Midpeninsula Regional ,s. 4• Open Space District P To: Board of Directors From: Stephen E. Abbors 2�WDate: June 22, 2011 Re: Late FYIs I Midpeninsula Regional Open Space District For Immediate Release Date: June 22, 2011 Contact: Rhea Maze, 650.691.1200 x566 Free public workshop to eradicate slender false brome Los Altos,California [June 22,20111 — The Midpeninsula Regional Open Space District(MROSD) is continuing its efforts to eradicate slender false brome, a noxious invasive weed, from the Woodside area by hosting a FREE public workshop from 2 to 4 p.m. Friday,July 8`h, at Independence Hall on Whiskey Hill and Woodside roads in Woodside.Those invited to attend include local residents, landscapers,City of Woodside Public Works,and Pest Control Operators that are registered to apply herbicides in San Mateo County. Woodside area residents are encouraged to help stop the spread of slender false brome by participating in the C)ist_ict w__grant-1'und-e d reirnhurscinent ro<xrazri-,which helps homeowners identify and safely remove the weed from their property and compensates them with$350 per acre treated. Pest Control Operators who attend the workshop will have the opportunity to earn California Department of Pesticide Regulation continuing education credits and will be recommended by MROSD to private landowners who want slender false brome treated on their land. MROSD's Slender False Brome Program Coordinator Ellen Gartside and Certified Pest Control Advisor Mark Heath from Shelterbelt Builders, who specializes in wild land weed treatment, will lead the workshop and go over the details of the reimbursement program, explain why the removal of slender false brome is important,teach residents how to identify the weed,and talk about safe options for its removal. They will explain the details for the safe application of treatments in order to protect natural resources and answer questions from the community. Slender false brome is an invasive perennial grass originally from Europe, Asia, and North Africa that has spread to Oregon and the Woodside area of California. Woodside's redwood forest is the only known location of this harmful weed in California. Slender False Brome has already caused significant damage in Oregon.The weed forms dense stands that inhibit the growth of native trees and plants, damaging the redwood forest ecosystem and negatively impacting the complex web of plants and wildlife that live there. Most of the work to eradicate this weed occurs from July through September. Since the inception of MROSD's eradication program in 2009, approximately 140 acres of slender false brome have been treated. The district's goal for 2011 is to re-treat all properties that received treatment in 2009 and 2010 and to identify and treat up to 60 new acres in 2011. Participation in this workshop is a great opportunity for the local community to come together for the environmental health of their area. If you are interested in learning more about slender false brome and the reimbursement program, believe you have slender false brome on your property(or you know of another location), and want to get involved, please contact the District's Slender False Brome Coordinator Ellen Gartside at(650)691-1200 Ext 577.