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Home My Public Portal About20110713 - Agenda Packet - Board of Directors (BOD) - 11-19 Midpeninsula Regional ' Open Space District Meeting 11-19 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 330 Distel Circle Los Altos,California Wednesday,July 13, 2011 SPECIAL MEETING OI'THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 5:00 P.M.* RFGULAR MFFTING of,THE MIDPENINSULA RFGIONAL OPEN SPACE DISTRICT BEGINS AT 7:00 P.M.* AGENDA SPECIAL MEETING 5:00 ROLL CAL[, SPECIAL MEETINC OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT- STUDI'SESSION INTRODUCTION OF NEW DISTRICT STAFF:GIOIA STENSON AND LOUISE EICIIHORN I. Board of Directors' Study Session: Presentation of District's Classification and Compensation Study Results and Recommendations by Koff& Associates—A. Spiegel and K. Kaneko ADJOURN REGULAR MEETING 7:00 REGULAR NIEETINC OF THE BOARD OF DIRECTORS OFTHE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT- PURLIC SESSION ROLL.CALL ORAL COMMUNICATIONS-PUBLIC SPECIAL ORDERS OF TFIE DAY Adoption of Resolution honoring Audrey Rust, President of Peninsula Open Space Trust ADOPTION OF AGENDA 7:05 CONSENT CALENDAR l. Approve Minutes of the District's Special and Regular Meeting—June 8,2011 2. Approve Revised Claims Report CONSENT CALENDAR(CONTINUED) 3. Approve Written Communications—L. Houston 4. Authorization to Establish District Bank Account for the Hawthorns(Woods Trust) Fund at Torrey Pines Bank and Authorization of District Signatories—M. Williams and M. Foster 7:10 BOARD BUSINESS 5. Recruitment and Selection Process for District's Ombudsperson—S. Schectman 6. Proposed Purchase of the Stanton Trust(Crites) Property as an Addition to the Mount Umunhum Area of Sierra AZLII Open Space Preserve(Santa Clara County Assessor's Parcel Number 575-06-001) located in Unincorporated Santa Clara County, at 20466 Reynolds Road, Los Gatos, CA and Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act—M. Williams 7. Award of Contract with Minh Le of the Wilfred Jarvis Institute, Inc. for Management and Leadership Consulting Services—K. Drayson 8. Conceptual design review of the proposed Audrey Rust Commemorative Site design commissioned by Peninsula Open Space Trust(POST)to be placed at the former POST(Silva) Property at Russian Ridge Open Space Preserve(located at 5755 Alpine Road, La Honda,California, San Mateo County Assessor's Parcel Number(APN)080-380-030)and Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act—G.Coony INFORMATIONAL RFTORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff, opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT Times are estimated and items may appear earlier or later than listed Agenda is subject to change of order. TO ADDRESS THE BOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available tbr public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing amended agenda for the Special and Regular Meeting of the MROSD Board of Directors was posted and available for review on July 8,2011,at the Administrative Offices of MROSD,330 Distel Circle, Los Altos California,94022. The agenda is also available on the District's web site at hup://www.openspace.org. Signed this 8"'day of July,at Los Altos,California. District Clerk July 8,2011 ' Midpeninsula Regional ' Open Space District R-11-b7 Meeting 11-18 July 13, 2011 STUDY SESSION AGENDA ITEM 1 AGENDA ITEM Presentation of District's Classification and Compensation Study Results and Recommendations by Koff& Associates and Board Study Session GENERAL MANAGER'S RECOMMENDATION The General Manager recommends that the Board review and discuss the District's Classification and Compensation Study recommendations made by Koff& Associates. SUMMARY This report presents the final results and recommendations of Koff& Associates' District Classification and Compensation Study and summarizes key recommended changes. The intent of this study session is to provide the Board with the opportunity to ask questions about the survey results in preparation for a subsequent meeting where the Classification and Compensation Study will be brought before the Board for approval and future implementation. DISCUSSION On June 9, 2010, the District Board of Directors (Board) approved a professional services contract with Koff& Associates (Koff) for a District-wide classification and compensation study and, on August 11, 2010, approved an amendment to the contract to include a benefits study for a comprehensive classification and compensation analysis (Board Report 10-90). At its meeting of October 27, 2010,. the Board approved Koff& Associates' recommendation of thirteen (13) benchmark agencies (Board Report 10-113). During summer and fall 2010, Koff collected information regarding staff position responsibilities, developed position descriptions, revised some classification titles, researched and recommended appropriate comparator agencies, and completed salary and benefit comparisons for each position in the District. At the January 12, 2011 Board Meeting, Katie Kaneko, President of Koff& Associates, presented the progress on the District's Classification and Compensation study including methodologies, findings, and recommendations. R-11-67 Page 2 Koff& Associates has now m 1 t co peed the Erna] report and recommendations. The full report and details of Koff& Associates' District Classification and Compensation Study recommendations are included in the attachments to this report. The classification section is presented in Volume I and includes all newly created or updated class descriptions to ensure they are consistent with current position duties and responsibilities and properly reflect the required knowledge, skills, and abilities. Key changes included in the recommendation are: 1. Title changes are recommended for fifteen (15) classifications to accurately reflect the actual job responsibilities and duties performed by class incumbents and to be consistent with industry terminology; 2. Six positions are recommended for reclassification due to level and scope of work and/or job functions that have been added to the positions over time; and 3. Four positions are recommended to change from non-exempt(hourly) to exempt(salaried) to comply with Fair Labor Standards Act (FLSA) rules. The compensation study contains information for the 32 of the District's 47 classifications that were selected for comparison to compensation data from other agencies. Each position selected from the comparator agencies had to match approximately 70% of the duties and responsibilities of the corresponding position at the District. Other job classifications not surveyed were aligned in the compensation plan using internal equity principals. Each comparator agency was interviewed to understand their organizational structure and possible classification matches. The top step salary median data is used for comparison because it is the exact midpoint of all the market data and is not skewed by extremely high or low salary values, unlike the mean (average) data. The differences between market base salaries and total compensation indicate that the District's benefits package, in terms of cost, is less than that of the market median, although not significantly less. Salary recommendations are based on top monthly salary and the benefits recommendation is that the District address benefits separately. The current District Classification and Compensation Plan is a point-based system and contains various ranges with minimum and maximum salaries assigned to each classification and is based on a total of 6 steps with 5 points in between each step. Staff recommends using Koff& Associates proposed model that has 65 salary ranges, each range contains ten steps that are 2.5% apart from the next higher step which will facilitate calculating salaries for multiple purposes including analysis, forecasting, and budgeting processes. It will also ensure that internal salary relationships are preserved and that the salary schedule remains structured and easy to administer. After completing the study session, Administration staff will provide their classification and compensation recommendations to the Administration and Budget Committee. In their Report, Koff&Associates states this market survey is a tool to be used by the District to analyze data and internal relationships within class series as well as across the organization, and make adjustments to salary range placements as necessary based on the needs of the organization. R-11-67 Page 3 FISCAL IMPACT The fiscal impact of implementing the study's compensation recommendations has not yet been determined and the purpose of this Study Session is to inform subsequent Board action regarding approval and implementation of the survey. Based on discussion and the outcome of the Board Study Session, implementation of any proposed compensation changes will be evaluated as part of the FY2012-13 budget development process to determine the fiscal impacts on District budget guidelines and operating expense forecasts. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEP After Board review and comment regarding the proposed District Classification and Compensation Plan, Administration staff and the General Manager will review the opportunities and constraints involved in implementing any recommended market adjustments identified in the study with the Administration and Budget Committee prior to bringing them to the full Board for approval. Attachments: 1. Final Report of the Classification and Compensation tud for Mid peninsula Regional Open Space District—Volume I —Classification 2. Final Report of the Classification and Compensation Study for Midpeninsula Regional Open Space District— Volume 11—Compensation Prepared by: Annetta Spiegel, Management Analyst— Human Resources Contact person: Annetta Spiegel, Management Analyst—Human Resources To obtain a copy of the attachments, please contact the District Clerk at 650-691-1200 or via e-mail at mradcliffe@open space.org Claims No. 11-11 Meeting 11-19 Date 7/13/11 Open Mid peninsula Regional O Space District p g p p # Amount Name Description 15465 $1,422,000.00 ## North American Title Company Land Acquisition-Stanton Property 15466 $15,000.00 Vavrinek,Trine, Day&Company Auditing Services For Fiscal Year 2010/2011 15467 $14,939.96 Patsons Media Group Printing Services-Preserve Brochures&Trail Guides 15468 $14,846.75 Go Native Invasive Species Control&Herbicide Application-Mindego Hill 15469 $12,017.87 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 15470 $10,246.22 Macro Corporation Project Management Services-Implementation Of District's New Radio System 15471 $6,655.00 Mark Thomas&Company Survey Of Skyline Crossing Area And Calwater Trail Easement 15472 $6,397.51 *1 La Honda-Pescadero Unified School Tax Compensatory Fee-Coastside Protection Program District 15473 $6,000.00 Guadalupe Land Company Appraisal&Attorney Fees 15474 $5,020.59 Design Concepts Graphic Design Services-Brochures/Business Cards/ Envelopes&Letterhead/Fact Sheets/Map Sheets/Slide Scans 15475 $4,245.00 Wetlands&Water Resources Consulting Services-Slender False Brome Integrated Pest Management Program 15476 $3,813.00 *2 County Of San Mateo Plan Check Fee-Folger House Remodel 15477 $3,446.26 Sol's Mobile Service Vehicle Maintenance&Repairs 15478 $3,214.00 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection, Evaluation&Implementation 15479 $2,959.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 15480 $2,886A7 *3 County Of San Mateo Fire Service Fee-Coastside Protection Program 15481 $2,854.69 Hertz Equipment Rental Equipment Rental-Excavator For SAO Parking Lot 15482 $2,400.00 Santa Clara County Cities Managers' Training And Seminars-Leadership Academy Of Santa Clara Association County 15483 $2,322.22 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm Phase III 15484 $2,163.55 CMK Automotive Vehicle Maintenance&Repairs 15485 $1,875.53 Design,Community&Environment Assistance Assembling Resource Management Policies 15486 $1,754.28 Sunnyvale Ford Vehicle Repairs 15487 $1,676,75 Kier&Wright Civil Engineers& Boundary Survey At Monte Bello-Lysons Surveyors 15488 $1,582.29 Accountemps Accounting Temp 15489 $1,460.03 Cresco Equipment Rental Equipment Rental-Excavator&Bucket For Trail Work At RSA 15490 $1,407.45 Gardenland Power Equipment Field Supplies/Brushcutter& Brushcutter Parts 15491 $1,360.54 The Sign Shop Assorted District Signs&Miscellaneous Preserve Signage 15492 $1,328.78 Hoge,Fenton,Jones&Appel Legal Services-Recovery Of Damages Regarding La Honda Pond DR06 15493 $1,316.25 San Miguel Parent Association Transportation Assistance Program-Transportation To Daniels Nature Center For Spaces&Species Field Trip 15494 $1,084.62 LFR An ARCADIS Company Engineer&Design Services-ECDM Staging Area Project 15495 $1,000,00 *4 The Historic Del Monte Building Room Rental Deposit For District's 40th Anniversary Event 15496 $869.55 Rich Voss Trucking Rock Delivery For Parking Area at SAO 15497 $820.53 *5 AmeriGas Propane-SFO 15498 $780.08 Costco Vacuum&Portable Air Conditioner-SAO/Replacement Camera For Patrol 15499 $718.64 Pape' Machinery Rental Equipment-Asphalt Compactors For Parking Area At SAO 15500 $696.98 Stevens Creek Quarry Base Rock For Parking Area At SAO 15501 $695.28 Cresco Equipment Rental Equipment Rental-Double Drum Gas Roller For Trail Work At RSA 15502 $662.06 Summit Uniforms Uniform Expenses 15503 $648.52 Goodco Press Printing Services-Warning Notice Forms&Uniform Allowance Expenditure Forms Page 1 of 3 Claims No. 11-11 Meeting 11-19 Date 7/13/11 Midpeninsula Regional Open Space District # Amount Name Description 15504 $638.16 Silverman,Joel Reimbursement-Mileage/Redwood Conference Registration CEQA Workshop Expenses 15505 $636.94 Office Depot Office Supplies/Binding Combs/Classification Folders Binders /White Board Supplies/ Break Room Supplies 15506 $566.41 Harrington Industrial Plastics Water System Water Filters For Rental Residences 15507 $560.09 San Francisco Bay Bird Observatory Russian Ridge Bird Monitoring 15508 $548,16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 15509 $482.11 West Payment Center Monthly Subscription For Online Legal Information 15510 $450.00 Montgomery Highlands Association Annual Road Assistance Fees 15511 $428.75 Tadco Supply Janitorial Supplies For RSA 15512 $410,00 Department Of Toxic Substances Environmental Protection Agency Annual Manifest Fees Control 15513 $372.27 Williams,Mike Reimbursement-Mileage 15514 $366.09 Recology South Bay Dumpster Service-FFO 15515 $329.14 ADT Security Services Alarm Service-FFO 15516 $274.94 Grand Prix ATV Service 15517 $263.47 Foster Brothers Locks&Keys 15518 $259.44 Galls First Aid Supplies 15519 $252.01 Continuing Education Of The Bar Legal Update-California Civil Procedures Before Trial 15520 $249.03 Forestry Suppliers Field Supplies 15521 $235.44 Ergoworks Ergonomic Equipment 15522 $201.16 Pine Cone Lumber Lumber Supplies-DHF Safety Rail 15523 $199.88 G&K Services Shop Towel Service-SFO&FFO 15524 $182.04 Allied Waste Services Garbage Service-Rental Residences 15525 $165.00 American Society Of Safety Engineers Membership Dues 15526 $158.08 Bay Area Air Quality Management Fuel Tank Permit-SFO District 15527 $150.00 Aaron's Septic Tank Service Pumping Services-Rental Residence 15528 $150.00 Priority 1 Public Safety Equipment Repair Light Bar On Patrol Track 15529 $142.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 15530 $135.00 Jim Davis Automotive Smog Checks 15531 $128.66 California Water Service Compan Water Service-Windy Hill&Rental Residences 15532 $119.99 HSBC Business Solutions Reciprocal Saw 15533 $119.00 Coastal Sierra Internet Service-SFO 15534 $94.57 Staples Office Supplies-SFO 15535 $93.62 San Jose Water Company Water Service-Rental Residences 15536 $88.26 Barron Park Supply Plumbing Supplies-Rental Residence Water System Repairs& Restroom Repairs 15537 $86.94 Stanton, Elisa Reimbursement-Uniform Expenses 15538 $71.25 Fitzsimons, Renee Reimbursement-Docent Supplies 15539 $70.79 R.E. Borrmann's Steel Company Field Supplies 15540 $65.44 Mountain View Garden Center Landscaping Supplies-Baserock 15541 $63.37 Baillie,Gordon Reimbursement-Copy Of District Vehicle Key 15542 $60,00 American Red Cross CPR&AED Certification Fees/First Aid Training 15543 $60.00 Bankosh,Michael Reimbursement-Cell Phone 15544 $60.00 Roessler,Cindy Reimbursement-Cell Phone 15545 $50.00 *6 Town of Woodside Tree Removal Permit Fee 15546 $43.00 Allen's Press Clipping Bureau Clipping Service 15547 $42.00 Hoge, Fenton,Jones&Appel Legal Services-Chiocchi Litigation 15548 $40.61 FeclEx Shipping Charges 15549 $31.26 MetroPCS Refund Of Rent Overpayment Page 2 of 3 Claims No. 11-11 Meeting 11-19 Date 7/13/11 Midpeninsula Regional Open Space District # Amount Name Description 15550 $10.00 ID Plus Name Tag For Staff Total $1,575,370.68 '1 Urgent check issued 7/7/11 "2 Urgent check issued 7/1/11 "3 Urgent check issued 7/7/11 `4 Urgent check issued 6/23/11 '5 Urgent check issued 7/7/11 '6 Urgent check issued 7/1/11 ## In the event this agenda item is not approved,this claim will not be processed Page 3 of 3 t Claims No. 11-11 Meeting 11-19 Date 7/13/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15465 $1,422,000.00 ## North American Title Company Land Acquisition-Stanton Property 15466 $15,000.00 Vavrinek,Trine, Day&Company Auditing Services For Fiscal Year 2010/2011 15467 $14,939,96 Patsons Media Group Printing Services-Preserve Brochures&Trail Guides 15468 $14,846.75 Go Native Invasive Species Control&Herbicide Application-Mindego Hill 15469 $12,017.87 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 15470 $10,246.22 Macro Corporation Project Management Services-Implementation Of District's New Radio System 15471 $6,655.00 Mark Thomas&Company Survey Of Skyline Crossing Area And Calwater Trail Easement 15472 $6,397.51 *1 La Honda-Pescadero Unified School Tax Compensatory Fee-Coastside Protection Program District 15473 $6,000.00 Guadalupe Land Company Appraisal&Attorney Fees 15474 $5,020.59 Design Concepts Graphic Design Services-Brochures/Business Cards/ Envelopes&Letterhead/Fact Sheets/Map Sheets/Slide Scans 15475 $4,245.00 Wetlands&Water Resources Consulting Services-Slender False Brome Integrated Pest Management Program 15476 $3,813.00 *2 County Of San Mateo Plan Check Fee-Folger House Remodel 15477 $3,446.26 Sol's Mobile Service Vehicle Maintenance&Repairs 15478 $3,214.00 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection, Evaluation&Implementation 15479 $2,959.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 15480 $2,886.47 *3 County Of San Mateo Fire Service Fee-Coastside Protection Program 15481 $2,854.69 Hertz Equipment Rental Equipment Rental-Excavator For SAO Parking Lot 15482 $2,400.00 Santa Clara County Cities Managers' Training And Seminars-Leadership Academy Of Santa Clara Association County 15483 $2,322.22 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm Phase III 15484 $2,163.55 CMK Automotive Vehicle Maintenance&Repairs 15485 $1,875.53 Design,Community&Environment Assistance Assembling Resource Management Policies 15486 $1,754.28 Sunnyvale Ford Vehicle Repairs 15487 $1,676.75 Kier&Wright Civil Engineers& Boundary Survey At Monte Bello-Lysons Surveyors 15488 $1,582.29 Accountemps Accounting Temp 15489 $1,460.03 Cresco Equipment Rental Equipment Rental-Excavator&Bucket For Trail Work At RSA 15490 $1,407.45 Gardenland Power Equipment Field Supplies/Brushcutter&Brushcutter Parts 15491 $1,360.54 The Sign Shop Assorted District Signs&Miscellaneous Preserve Signage 15492 $1,328.78 Hoge, Fenton,Jones&Appel Legal Services-Recovery Of Damages Regarding La Honda Pond DR06 15493 $1,316.25 San Miguel Parent Association Transportation Assistance Program-Transportation To Daniels Nature Center For Spaces&Species Field Trip 15494 $1,084.62 LFR An ARCADIS Company Engineer&Design Services-ECDM Staging Area Project 15495 $1,000.00 *4 The Historic Del Monte Building Room Rental Deposit For District's 40th Anniversary Event 15496 $869.55 Rich Voss Trucking Rock Delivery For Parking Area at SAO 15497 $820.53 *5 AmeriGas Propane-SFO 15498 $780.08 Costco Vacuum&Portable Air Conditioner-SAO/Replacement Camera For Patrol 15499 $718.64 Pape' Machinery Rental Equipment-Asphalt Compactors For Parking Area At SAO 15500 $696.98 Stevens Creek Quarry Base Rock For Parking Area At SAO 15501 $695.28 Cresco Equipment Rental Equipment Rental-Double Drum Gas Roller For Trail Work At RSA 15502 $662.06 Summit Uniforms Uniform Expenses 15503 $648.52 Goodco Press Printing Services-Warning Notice Forms&Uniform Allowance Expenditure Forms Page 1 of 3 ''........ w Claims No. 11-11 Meeting 11-19 Date 7/13/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15504 $638.16 Silverman,Joel Reimbursement-Mileage/Redwood Conference Registration/ CEQA Workshop Expenses 15505 $636.94 Office Depot Office Supplies/Binding Combs/Classification Folders/Binders /White Board Supplies/ Break Room Supplies 15506 $566.41 Harrington Industrial Plastics Water System Water Filters For Rental Residences 15507 $560.09 San Francisco Bay Bird Observatory Russian Ridge Bird Monitoring 15508 $548.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 15509 $482.11 West Payment Center Monthly Subscription For Online Legal Information 15510 $450.00 Montgomery Highlands Association Annual Road Assistance Fees 15511 $428.75 Tadco Supply Janitorial Supplies For RSA 15512 $410.00 Department Of Toxic Substances Environmental Protection Agency Annual Manifest Fees Control 15513 $372.27 Williams,Mike Reimbursement-Mileage 15514 $366.09 Recology South Bay Dumpster Service-FFO 15515 $329.14 ADT Security Services Alarm Service-FFO 15516 $274.94 Grand Prix ATV Service 15517 $263.47 Foster Brothers Locks&Keys 15518 $259.44 Galls First Aid Supplies 15519 $252.01 Continuing Education Of The Bar Legal Update-California Civil Procedures Before Trial 15520 $249.03 Forestry Suppliers Field Supplies 15521 $235.44 Ergoworks Ergonomic Equipment 15522 $201.16 Pine Cone Lumber Lumber Supplies-DHF Safety Rail 15523 $199.88 G&K Services Shop Towel Service-SFO&FFO 15524 $182.04 Allied Waste Services Garbage Service-Rental Residences 15525 $165.00 American Society Of Safety Engineers Membership Dues 15526 $158.08 Bay Area Air Quality Management Fuel Tank Permit-SFO District 15527 $150.00 Aaron's Septic Tank Service Pumping Services-Rental Residence 15528 $150.00 Priority 1 Public Safety Equipment Repair Light Bar On Patrol Track 15529 $142.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 15530 $135.00 Jim Davis Automotive Smog Checks 15531 $128.66 California Water Service Compan Water Service-Windy Hill&Rental Residences 15532 $119.99 HSBC Business Solutions Reciprocal Saw 15533 $119.00 Coastal Sierra Internet Service-SFO 15534 $94.57 Staples Office Supplies-SFO 15535 $93.62 San Jose Water Company Water Service-Rental Residences 15536 $88.26 Barron Park Supply Plumbing Supplies-Rental Residence Water System Repairs& Restroom Repairs 15537 $86.94 Stanton, Elisa Reimbursement-Uniform Expenses 15538 $71.25 Fitzsimons, Renee Reimbursement-Docent Supplies 15539 $70.79 R. E. Borrmann's Steel Company Field Supplies 15540 $65.44 Mountain View Garden Center Landscaping Supplies-Baserock 15541 $63.37 Baillie,Gordon Reimbursement-Copy Of District Vehicle Key 15542 $60.00 American Red Cross CPR&AED Certification Fees/First Aid Training 15543 $60.00 Bankosh,Michael Reimbursement-Cell Phone 15544 $60.00 Roessler, Cindy Reimbursement-Cell Phone 15545 $50.00 "6 Town of Woodside Tree Removal Permit Fee 15546 $43.00 Allen's Press Clipping Bureau Clipping Service 15547 $42.00 Hoge, Fenton,Jones&Appel Legal Services-Chiocchi Litigation 15548 $40.61 FedEx Shipping Charges 15549 $31.26 MetroPCS Refund Of Rent Overpayment Page 2 of 3 4 Claims No. 11-11 Meeting 11-19 Date 7/13/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15550 $10.00 ID Plus Name Tag For Staff 15551 R $3,083.43 Gardenland Power Equipment Field Supplies/Chainsaw Repair/Brushcutter/Post Hole Auger 15552 R $2,473.80 Del Woods Consulting Services-Bear Creek Stables Site Assessment, RFP &Lease Development 15553 R $1,966.50 Pacific Ag Rentals Equipment Rental-Tractor For Discing&Mowing 15554 R $1,890.00 Sharon Keenan Reimbursement-Slender False Brome Treatment 15555 R $1,365.00 Jamie Kerr Reimbursement-Slender False Brome Treatment 15556 R $1,334.21 Liebert Cassidy Whitmore Legal Services-Consortium Calls,Trainings&Legal Advice 15557 R $977.00 Alliance Environmental Group Removal Of Lead Paint From Slaght Barn 15558 R $490.00 Dr.James Larick Reimbursement-Slender False Brome Treatment 15559 R $380.01 Petty Cash Vehicle Mileage, Parking&Carwashes/Break Room Supplies/ Office Supplies/Field Supplies/Business Related Meals/ Volunteer Trail Patrol Supplies 15560 R $292.79 Neopost Postage Machine Supplies 15561 R $210.00 Forensic Analytical Mercury Vapor Sampling 15562 R $200.00 Simms Plumbing&Water Rental Residence-Water Chlorination Services 15563 R $178.31 California Water Service Company Water Service-AO 15564 R $131.22 FedEx Office Printing Services-Flyers For Slender False Brome Workshop 1 Operations Manual Printing 15565 R $129.00 Board Of Equalization Sale&Use Tax-Book Sales 15566 R $70.00 County Of San Mateo-Human Training-Excel 2003/2007 Macros Resources Department 15567 R $60,00 Williams, Michael Reimbursement-Cell Phone 15568 R $57.75 Protection One Fire Inspection&Monitoring-AO 15569 R $39.12 Infinite Teleconferencing Services 15570 R $19.98 Kate Brovarney Reimbursement-Fedex Shipping Charges 15571 R $17.47 Robert's Hardware Field Supplies 15572 R $3.11 Rural Supply Hardware Hardware For Rental Residence Total $1,590,739.38 *1 Urgent check issued 7/7/11 *2 Urgent check issued 7/1/11 *3 Urgent check issued 7/7/11 *4 Urgent check issued 6/23/11 *5 Urgent check issued 7/7111 I *6 Urgent check issued 7/1/11 ## In the event this agenda item is not approved,this claim will not be processed Page 3 of 3 i i Midpeninsula Regional • ' Open Space District r , To: Board of Directors From: Stephen E. Abbors Date: July 10, 2011. Re: Written Communications � om,muu^NAsw / (}penSOace � �idpenmuaRegmna| Uppn\paceD/su/c� � BOARD urmm Cxm� w«wm�mmx�v r"nxm� i Linda Houston 22600Prompeot Road Saratoga, CA 95070 � E-Mail: |indahayha@yahoo.uom � | July 18. 2O11 Dear Ms. Houston, Thank you for your letter of June 2. 2O11. /\a you are aware, the Board has directed the � General Manager Steve Abboreto meet with you regarding the road agreement for the driveway � at the end of Prospect Road that accesses your property and Fremont Older Open Space � Preserve. I understand that you met with Mr. Abbors and other District staff on June 27, 2011. � We appreciate your coming in to meet with District staff oo that the District could better understand your request. By the time you receive this letter you should have already received � o| least on initial response from Mr. AbbVrs. This letter will not address the specifics ofyour � request since staff is in the process of responding to your concerns you have raised. The Board has a policy entitled "Policies for Road Maintenance Agreements" that will guide staff � in responding to your request. The primary guideline in the policy ie that the District's contribution to road agreements shall be proportional to the District's and public's vehicle use � � and the length mf road used bv the District and the public for vehicle use. |tio also important to � remember that the District is just one of four parties that are bound by the signed "Prospect � Road Maintenance Agneemnent" Although there iemn opportunity for any party to cancel the � agreement every five years, the current agreement runs through September 28. 2O14. and there � � iono ability to modify the agreement unless all the parties agree. However, oo requested and io � � provided for in the road mgneennent. District staff has reviewed road usage and individual cost � shares. Thank you for your continued interest in the District. Sincerely, � Larry Hmaoett. Board President K8idpeninmu|m Regional Open Space District vm,upen�pac*o� � � June 2,2011 ff cc Board of Directors LJ Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022 RE: Road Easement—Fremont Older Open Space Preserve Dear Board of Directors, This letter is a request to put on the MPOSDBoard agenda for the meeting June 22,2011,. items concerning: 1. Request for MPOSD to accept a Quit Claim Deed from Linda Houston(formerly Linda Stuckey) from the uppermost of her property line to the property line of Denise and Joel Harris. This "Houston"easement runs across MPOSD land and has not been used by Houston since 1971 (date property purchased)as this portion of the easement is a dead end road. Linda Houston will be responsible for hiring a civil engineer to legally describe this portion of the easement for recording. Attached is a map showing that portion of road is cross-hatch. In hindsight,Houston should have done a Quit Claim Deed to this portion of the road while the ownership was under Bank of America for Cora Older or Dorothy and Jack Lyddon, owners previous to District. The Older House and Adobe(National Historical Registry) are owned by District and rented out. The Harris property has a First Right of Refusal by District. Why should I be paying for road maintenance and repairs for a dead end road,public owned road which services patrol and emergency vehicles, with one private land holding(District ownership option-Harris)at best? If this portion of road was in private ownership,I could just record a Quit Claim Deed. The law states that a public agency has to accept a Quit Claim Deed;thus,my request to you. The Road Agreement for the easement on land of District for Fremont Older Preserve is 17 years old (Attached). A Quit Claim Deed will affect this financial obligation portion of the Road Agreement. The existing agreement has shares: 4/8 MPOSD 2/8 Levine(Fremont Older house and Adobe House)---MPOSD owned and rented out 1/8 Harris(District-First Right of Refusal) 1/8 Stuckey(Houston) A document prepared by M.R.O.S. D. Staff,2/2/82 show(Attached): 500 ft.to now the Ranger House 900 ft. to road to Stuckey(Houston)barn 1,050 to Stuckey(Houston)driveway 1,855 ft. to Adobe 2,000 ft. to Levine residence 2,250 fl. to Harris residence(Note: At this time,Harris also had a barn/horses but was not named) 2,200 ft. Patrol Route(I don't understand as the patrol gate is at the foot of Harris property) As the road usage by District has increased by a large increment and there is a Ranger Residence, my request is for District to increase their share of costs by amending the Road Agreement signed September 29, 1994. �l The visitor parking lot located at the entrance of the Preserve has 160 linear ft. of common easement. I request that District pay 100%of road maintenance of the 160 lineal feet as this parking lot is used by visitors 365 days of the year. That portion of the road between the parking lot and the ranger's residence,the hillside slippage has caused the road to be approx. 10 ft. wide for about 70 feet. I request that District use their equipment to remove the dirt to widen the road. I request that part of the current road maintenance and repair proposal/contract is to install a 3 ft. high retaining wall in this area. Currently no vehicles can pass in this portion of road. I have watched many times emergency vehicles having to stage in/out for this portion of road. District has built a small retaining wall to keep open the culvert in this area. I request that District approve a change to Item#6 Soliciting Bids. "If a single installment of work under this agreement is estimated to exceed$ 989$8,000 total,the parties agree that a formal bid process shall be undertaken to obtain a contractor by or under the auspices of District. If the work agreed to is estimated to be under$5,000$8,000,three estimates shall be obtained and the contractor shall be selected with the unanimous concurrence of the parties." I request that District approve a Road Agreement Amendment to reflect different cost percentages, to reflect the increase of District vehicular use in the last 17 years to Houston upper property line AND second percentage formula from Houston upper property line to Harris property. The road has had no maintenance in 12 years. Elaine and Mort Levine,renters of Older House,have stated that they intend to live there 3-5 more years. Mr. Levine has told me that he is not interested in modifying the road agreement in any way. He wants the road repaired....and then talk about a new road agreement. What incentive is there for Levine's to sign an amendment to the agreement when they are"short timers"?If I were in their shoes, I would be saying the same thing. Mr. Levine has stated that he is agreeable to paying$5,000 toward road maintenance and badly needed repairs.He said that I would not be included in the cost of road maintenance/repair above my property. I applaud the Levine's,using their own money, lovingly restored and cared for the Fremont Older home(and gardens)and it is now on the National Historic Registry. The Levine's have a unique relationship with District,as they should. This is not the same relationship of a private land holding such as mine and Harris. I have a Note to File dated December, 1981: "A year ago,Nov. 28th in the emergency discussions with Steve Sessions, old land mgr it was agreed to get a formula established and he verbally agreed to PD 79%,Harris 7%,Levine 7%and Stuckey 7%." I have a Note to File dated August 22, 1994 (Attached): Talked to John Escobar(District)about repair of the road and he says that Harris is getting ready to sell their home. Park District has to help them get top dollar for their house. Harrises(sic)had been good neighbors to Park District over the years and they owed this to Harrises(sic)." The Harris' did not move; however,this repair was done in the most rapid of manner. Request for Bid due by August 31, 1994,Twenty-two (22)days after my conversation with Mr. Escobar, September 13, 1994, Annette Coleman,District, is signing a Purchase Authorization/ Purchase Order for base rock. The Road Agreement is signed September 29, 1994. by Stuckey; October 5 by Harris and signatures not dated by Levine or L. Craig Britton,General Manager. Dr.Hope Rugo, Oncologist,UCSF, "Ms. Houston has high grade,very aggressive invasive breast cancer..." I had surgery Nov. 2004, approximately 70 chemo to date and I am in a clinical trial. As a result of my surgery, I have lymphodema. I am going to be selling my home. I do not want the stress of tensions,arguments over this road situation. I do not want the stress of being told by District personnel that"things"get sent to "Legal"where they sit...and sit. I have heard from District("send to Legal"for years on end including May,2011)I have found a residence that I want to buy. Who would buy my home,at any price,with the current easement situation and current condition of the road? I request the same kind of treatment that Harris received in regard to"help them get top dollar for their house." The road condition is a huge issue: the same that it was for Harris in 1994. The road is in terrible condition and Levine,Harris and Houston strongly support immediate attention to this problem. If the work is agreed upon and commences before Amendment to Road Agreement,I am (all of us)are held to a 17 year old dated contract. This would not be right. As of today,this is where the road situation stands: In October,2010,there was a"road meeting"to walk the road. Present was Joel Harris,Mort Levine,Michael Newburn(MPOSD)and myself. We walked and talked about repair from below the Adobe to the entrance of the Preserve. One Proposal (District initiated)was submitted by Bay Area Asphalt and Cement Works. The cost was$34,085 >, mi it h follow. O Aril 19 2 O11 for 4 of hat mix or$22,624 for 2 of hot x The drawing is and to f n p , Mr. Levine submitted a Proposal from Graham Contractors for$19,850 for"chip seal". I submitted a Proposal,April 7,2011, from Asphalt Surfacing, Inc. for patch repairs of specific large potholes for$13,800. These three proposals are"Apples and Oranges."There was a"road meeting"on May 13,2011, at the Levine home with Denise&Joel Harris,Mort Levine,Michael Newburn(District) and myself. I provided the name of a"road consultant"and suggested his involvement of evaluation. I now feel that a road decision can be made without a"consultant". However I have had no contact with District since October, 2010,and May 13,2011 other than one three sentence email from District with Bay Area Asphalts Proposal attached and no telephone or person to person contact. Has this road been targeted to be ignored whereas the trails and parking lot get unlimited attention/ more funding? In summary: October, 1999—The road is repaired No communication from District from October, 1999,until October,2010 (11 years), Road Agreement states that District is to call and hold a yearly road meeting. October, 2010,Walk the road and have discussions for repairs and..... Five months later,one communication(meeting)and one Proposal/Contract from District. Where are the other two estimates as per the road agreement? Bay Area Asphalt is Proposing: 254 ft. x 13 ft. (area of hillside slippage where road is 10 ft.wide) 130 ft. x 13 ft. (going uphill between Ranger Residence and Houston driveway) 384 lineal ft.total"repaired"out of 1,050 lineal ft. (using District 2/2/82 document/measurement) between preserve entrance and Houston driveway 64 ft. x 7 ft. at Adobe 130 ft. x 13 ft. between Adobe and Fremont Older House/Levine 194 lineal feet Thank you for your attention to the above issues, Linda Houston 22600 Prospect Rd. Saratoga, CA 95070 408 996-3741 LindaKayl-IS@yahoo.eom PRO pECT ROAD MAIN NCE AGAEEN= This agreement made at Lo Altos, California, this .._ day of 1994, by •and between Linda and Stun Stuckey, (hereinafter called"Stuckey"), 22600 Prospect Road; Mort and Elaine Levine, (hereinafter called "Levine"), 22800 Prospect Road; Earl and Donna Harris, (hereinafter called ".Harris"), 22902 Prospect Road; and Midpeninsula Regional Open Space.District (hereinafter called "District"). WHEREAS, each of the above parties has access to or has easements running over a portion of the extension of Prospect Road an the District's Fremont Older Open Space Preserve, running from its junction with the public portion of Prospect Road westward for approximately 2,500 feet to the junction with a driveway to the adjacent "Harris" property, WHEREAS, the parties desire to mutually maintain and repair the access road (hereinafter called " the road") and to be chargeable for same upon the terms and conditions described below, NOW, THEREFORE, the parties agree as follows; 1. The area described as the road is shown in attached Exhibit "A". 2. Condition of„b,e Road. The parties acknowledge that the road is presently an oiled baserock surface road in good condition. 3• NI&= _e of the Road. The parties agree to repair and maintain the mad to a conto don that will guarantee permanent year-round vehicular passage. The parties agree mutually methods and materials that will be used to repair and maintain the road, and to keep the road in its current condition, and that all local government codes, regulations and permit procedures will be observed. 4, (~�n�i of M,�inten�nce of Road and Sh re of Costs. The parties agree to assess themselves and maintaining and repairing the road or any portion of it, and to share and pay for the.expense of share the cost of improving the road or any portion of it under the following formula and as dictated by actual use of the road. EMIX M.R.O.S.D. -4/8 Levine 218 Stuckey 118 Harris 1/8 wever, use by Other easement holders on the road d do not actively basis,el such holders w this be asked to obecome a party other easement holders begins on regular to'an amended agreement and share repair and maintenance costs. 5 i r ienairg. if the road or any portion of it becomes unsafe or is not in a �- reasonably usable condition during normal weather cnditewners of record of respective successors in interest, shall notify in writing �tich of he other o 1 �� the portion of the road requiring maintenance or repairs and the estimated cost of affecting such maintenance or repairs. All parties will then meet and confer within 30 days and attempt to agree as to the need for such repairs, including costs, extent, and time period of repair. Upon such agreement, payment shall be made in advance to the party administering such repairs and the repair will be completed as soon as practicable. It is also agreed that all parties will confer at least once a year, during the months of March or April, to ascertain the condition of and need for normal repairs of the road. The District will be responsible for calling the annual meeting. However, any party may call the annual meeting if the District fails to do so during the months of March or April. 6. SQUdfinZjaLda. If a single installment of work under this agreement is to be $5,000 or more, the parties agree that a formal bid process shall be undertaken to obtain a contractor by or under the auspices of District and the contractor shall be selected with the unanimous concurrence of the parties. If the work agreed to is estimated to be under $5,000, three estimates shall be obtained and the contractor shall be selected with the unanimous concurrence of the parties. Contracts shall be awarded to the lowest responsible bidder. 7. EW�p&of Aareem t. This agreement shall be in force for a period of five (5) years and shall automatically renew for an additional five (5) years at the end of each five-year period, unless any party gives written notice of cancellation of the five-year extension period 30 days before the beginning of the extension. Any party at any time may request in writing a conference of all parties to review road usage figures and individual cost shares. It is understood that this would normally occur, however, at the annual conference stipulated in paragraph 5. 8. Fntire AereemeM. This instrument contains the entire agreement between the parties. Any modifications hereof shall be in writing and signed and executed by all the parties. 9. AttgMey Fees. If there is any controversy, claim, or dispute relating to this instrument or the breach thereof, the prevailing party or parties shall be entitled to recover from the other(s), as determined by the court, reasonable attorney's fees and costs. 10. Hers r Successors. This agreement shall be binding on and inure to the benefit of heirs, personal representatives, successors, and assigns of the parties hereto. 2 �Pl` Midpeninsula Regional Open Space District �-- �St? nand L' da Stuckey o and Elaine Levine L. Craig Britton, General Manager Earl and +Donna Harris ' REriONT OLDER OPEN SPACE PRESERVE ROAD (Prospect Extension) i S'TATEMENTS = . '• L'ength of common road in need of repair Length of common road to specific residence or use area "gd&D. (vehicle traffic only) ti M.R.O.S D. (Deady Res. ) � r h!.R.O.S.D. (Adobe Res. ) M.R.O.S.D (Patrol Route) Stucke Stuckey (Residence) Levine (Residence) — I a .Harris (residence) • A road ,agreement is -necessary for ongoing maintenance of a commonly used road. ' Maintenande at this time will include with no potholes or drainer e roblems retention le of a stable surface in all weather. g p passable 365 days a year Surfacing at this time will -not include asphalting or concrete, but may include at' least 3/4" cxushed rock. All parties must be s.ignatory_to a mutually worked out agreement which will ruii with the. ].and and be legally binding. • A majority vote of all four parties will be necessary to 'determine when and hory much road work is necessary. Immediate completion of payments fo-r :the culvert repair done a year ago should be an integral part of the agreement. • All work done should be solicited through the bid process with all parties agreeing to the accepted bid': • Any work or materials offered by an Y 'Qz1e'of the parties toward f road repair, should be part of the same bid p - to all. rocess and be agreeable • Payment for maintenance done should be made under the same share formula as in the culvert repair based on .lengt-b of road used by each user. Harris Residence +J MPOSD—First Right of Refusal e OlaeY mom L,eyiu �pOg•D �c�,�y,� � MFOSD ; 27 � ! " = 400 9,6 i $�'� � 1-" �� car '' �g�°� ��•��{� � �r! a. R.O.g2'9� OS �� sDg ..-AL OPEN SPACE �,8 -0�,� Saratoga Country Club -toe�►c.• �7 lSTRICT �ct 1 gouston gesideaCe Saratoga Country Club , 49 9 . — R.O. S. a g�4i� i �#t w ��-m COY. � ar .""�. .'{ 4 �".s a i {:'h.. ! li "; bii�ti.a' f tE��Y•�. ��i ��, �7 y 1'.i rd :. i �. 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(J'�•i� [ 'r 1 V-+;a^'L _['� I'.%j .;��_ �e•t.:.�'_ i �n.,.€' ��Z' L ck ,01 PROF l • L�_{ + e', j�. ��:-_�..+'l.e_ ;LJ I.- SM-�: �^'5---1,'te-,'...r+.� VL�:J LI iYk-.- Y-t .. .,�...2. _ .p ,.rf.:( t"�•-'l✓t---_.•,. ��.:-Tr, �,r.L�_-4'�' `-� "�'4 r -�--��,i-'�"7.f�1�� `j x...•-� ,W s �\ .-�Y. �"I ��^T :J �,L.�C i. � �.i!I�'— G^" :'s'{ _\l��n,-, `^1 "'j, �,r1�j.'V.'..S �_•-Z,,."''. � ��" xC i t _ GENERAL MANAGER Stephen E.Abbors Regional 0 pen5pace I Midpeninsula Regional Open Space District I BOARD OF DIRECTORS Pete Siemens yoriko Kishimoto Jed Cyr Curt Riffle Nonette Hanko Larry Hassett Cecily Harris Linda Houston 22600 Prospect Road Saratoga, CA 95070 E-Mail: lindakayhs@yahoo.com July 13, 2011 Dear Ms. Houston Thank you for your letter of June 2, 2011. As you are aware, the Board has directed the General Manager Steve Abbors to meet with you regarding the road agreement for the driveway at the end of Prospect Road that accesses your property and Fremont Older Open Space P P Preserve. I understand that you met with Mr. Abbors and other District staff on June 27, 2011. We appreciate your coming in to meet with District staff so that the District could better understand your request. By the time you receive this letter you should have already received at least an initial response from Mr. Abbors. This letter will not address the specifics of your request since staff is in the process of responding to your concerns. The Board has a poli cy entitled "Policies es for Road Maintenance tenance Agreements" ents that will guid e staff in responding to your request. The primary guideline in the policy is that the District's contribution to road agreements shall be proportional to the District's and public's vehicle use and the length of road used by the District and the public for vehicle use. It is also important to remember that the District is just one of four parties that are bound by the signed "Prospect Road Maintenance Agreement". Although there is an opportunity for any party to cancel the agreement every five years, the current agreement runs through September 28, 2014, and there is no ability to modify the agreement unless all the parties agree. However, as requested, and is provided for in the road agreement, District staff has reviewed road usage and individual cost shares. Thank you for your continued interest in the District. Sincerely, Larry Hasse oard President Midpenins a Regional Open Space District i 330 Distel Circle Los Altos,CA 94022 1 a65o.691.1aoo � F650.691.0485 � www,openspace.org GENERAL MANAGER Stephen E.Abhors Regional Open Space 1 Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Yoriko Kishimoto Jed Cyr Curt Riffle Nonette Hanko Larry Hassett Cechy Harris Linda Houston 22600 Prospect Road Saratoga, CA 95070 E-Mail: lindakayhs@yahoo.com July 13, 2011 Dear Ms. Houston, Thank you for your letter of June 2, 2011. As you are aware, the Board has directed the General Manager Steve Abbors to meet with you regarding the road agreement for the driveway at the end of Prospect Road that accesses your property and Fremont Older Open Space Preserve. I understand that you met with Mr. Abbors and other District staff on June 27, 2011. We appreciate your coming in to meet with District staff so that the District could better understand your request. By the time you receive this letter you should have already received at least an initial response from Mr. Abbors. This letter will not address the specifics of your request since staff is in the process of responding to your concern you have r-a The Board has a policy entitled "Policies for Road Maintenance Agreements"that will guide staff in responding to your request. The primary guideline in the policy is that the District's contribution to road agreements shall be proportional to the District's and public's vehicle use and the length of road used by the District and the public for vehicle use. It is also important to remember that the District is just one of four parties that are bound by the signed "Prospect Road Maintenance Agreement". Although there is an opportunity for any party to cancel the agreement every five years, the current agreement runs through September 28, 2014, and there is no ability to modify the agreement unless all the parties agree. However, as requested,and is provided for in the road agreement, District staff has reviewed road usage and individual cost shares. Thank you for your continued interest in the District. Sincerely, Larry Hassett, Board President Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA94022 I p6so6g:.12oo F65o,691-0485 wwwcpenspace.org RESOLUTION NO. 11-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT HONORING AUDREY RUST, PRESIDENT OF THE PENINSULA OPEN SPACE TRUST, FOR HER OUTSTANDING SERVICE TO THE COMMUNITY AND LEADERSHIP IN THE PRESERVATION OF OPEN SPACE LANDS WHEREAS,Audrey Rust has provided exceptional leadership as the executive director and president of the Peninsula Open Space Trust(POST) for the last 24 years; and WHEREAS,Audrey Rust has been an essential and tireless partner of the Midpeninsula Regional Open Space District,helping to preserve thousands of acres of critical lands now in public ownership with the District,including the 3,68 1-acre Driscoll Ranch property and the 1,047-acre Mindego Hill property, among many others; and WHEREAS,Audrey Rust has helped POST become a national leader among land trusts through creative and successful fundraising and has helped realize the public's goal of preserving connected natural lands in the Bay Area by partnering with many other public and private organizations; and WHEREAS, during Audrey Rust's tenure there, dollar by dollar and acre by acre, POST has raised$325 million and preserved over 53,000 acres of land in San Mateo, Santa Clara and Santa Cruz counties for critical wildlife and plant habitat, scenic views,public recreation and productive farmland; and WHEREAS,Audrey Rust's tenacity and commitment to an unwavering vision has forever changed the Bay Area landscape, the health of the natural environment and the quality of life of its current and future residents for the better; and WHEREAS,Audrey prepare-, has,retired on July 1, 2011. NOW,THEREFORE,BE IT RESOLVED that the Midpeninsula Regional Open Space District's Board of Directors honors Audrey Rust's remarkable career, the legacy of protected lands she has helped to preserve for all time and her bold vision for future land preservation in the San Francisco Bay Area and beyond. RESOLUTION NO. 11-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE OPENING OF A HAWTHORNS (WOODS TRUST) FUND BANK ACCOUNT AT TORREY PINES BANK AND ESTABLISHING FINANCIAL INSTRUMENT SIGNATORIES The Board of Directors of the Midpeninsula,Regional Open Space District does resolve as follows: WHEREAS,the Midpeninsula Regional Open Space District's Statement of Investment Policy, dated January 12, 2011 (R-11-11), establishes policy and procedures for District's investments and delegates certain responsibilities for such investments to the District Controller; and, WHEREAS, Section 2.40 of the Rules of Procedure(required by Public Resources Code, Division 5, Chapter 3, Article 3, Section 5536) of the Board of Directors of the Midpeninsula Regional Open Space District authorizes signatories to make disbursements on behalf of the District. NOW,THEREFORE, the Board of Directors of the Midpeninsula,Regional Open Space District does hereby resolve as follows: 1. The District Controller is authorized to open a bank account at Torrey Pines Bank for the Hawthorns (Woods Trust)Fund. The General Manager is further authorized to sign any applications or other related documents as necessary or appropriate for this purpose. 2. Per Section 2.40 of the Rules of Procedures: The signatories shall be the present holders of said offices are as follows, and Torrey Pines Bank is authorized to make disbursements on behalf of the District based on any one signature for amounts under$5,000.00 and any two signatures for amounts of$5,000.00 and over, as set forth below: Title Name General Manager Stephen E. Abbors Administration Services Manager Kate Drayson Planning Manager Ana Ruiz Real Property Manager Michael Williams Operations Manager David Sanguinetti Public Affairs Manager Rudy Jurgensen f I Midpeninsula Regional Open Space District R-11-75 Meeting 11-19 July 13, 2011 AGENDA ITEM 4 AGENDA ITEM Authorization to Establish District Bank Account for the Hawthorns (Woods Trust) Fund at Torrey Pines Bank and Authorization of District Signatories CONTROLLER'S RECOMMENDATION Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District authorizing the establishment a separate bank account for the Hawthorns (Woods Trust) Fund at Torrey Pines Bank and the corresponding Financial Instrument Signatories. SUMMARY The Hawthorns (Woods Trust) gift is comprised of both real property located in Portola Valley and monetary assets. The most efficient and effective way to complete the transaction conveying the Hawthorns (Woods Trust) assets to the Midpeninsula Regional Open Space District(District) is to open a separate bank account for the monetary assets. This report provides the necessary authorizations to allow this account to be established and administered. DISCUSSION The 78.71-acre Hawthorns (Woods Trust)property is located in the Town of Portola Valley between Alpine and Los Trancos Roads. On April 26, 2006, the District Board approved the property acquisition and authorized the General Manager to sign the donation agreement accepting the gift from the Woods Trust(see Report R-06-53). The donor's estate plan specifies, in essence, that the trustees distribute the Portola Valley property and any remaining monetary assets to the District. The purpose of the monetary assets is to pay for the District's cost and expenses associated with the donated real property and improvements thereon. Approximately $1,900,000 is expected to be transferred for this purpose. Since the transfer of the gift is imminent, the District needs to put in place the appropriate financial structures to administer the gifted funds. The District Controller and staff recommend that the most efficient and effective way to administer the Hawthorns (Woods Trust) Fund in keeping with the donor's intent is to place the monies in a separate bank account. The Hawthorns (Woods Trust) Fund will not be co-mingled with District funds, nor will expenditures R-11-70 Page 2 appear in the District's budget. A separate Hawthorns (Woods Trust) Fund capital improvement and expenditure plan will be prepared for District Board review and approval at a later date. For consistency, District policies will apply to the use of the Hawthorn (Woods Trust) Fund monies, including the Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing Policy. The District's Rules of Procedure will apply to bank account administration, following the established protocol for financial instrument signatories. In order to recommend the bank most suitable to hold the trust's cash account, District staff conducted research on banks with Bay Area offices. The bank which offers the highest interest rate on deposits, meets District Investment Guidelines and is convenient to District staff is Torrey Pines Bank. The bank is headquartered in San Diego with a branch in Los Altos, and is a subsidiary of Western Alliance Bancorporation, a$6 billion holding company. The intention is to invest cash not needed in the near term in Torrey Pines Bank's higher"Elite Money Market" rate at 0.7%, and a smaller(generally about$25,000)balance in their"regular" interest bearing checking account currently at 0.25%. The Investment Guidelines do not allow investments, except for bond reserves, with maturities beyond six months. FISCAL IMPACT There are no unbudgeted fiscal impacts associated with this item. PUBLIC NOTICE Public Notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act(CEQA) and no environmental review is required. NEXTSTEP The next step is to complete the account application and signatory forms and provide them to the selected banking institution. The donated monetary assets will then be disbursed from the Woods Trust escrow directly to the District's Hawthorns property bank account. Attachment: 1. Resolution Prepared by: Sandy Sommer, Senior Real Property Planner Michael Foster, Controller Lynn Tottori, Senior Management Analyst Anna Duong, Deputy District Clerk Contact person: Sandy Sommer, Senior Real Property Planner RESOLUTION NO. II-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE OPENING OF A HAWTHORNS (WOODS TRUST) FUND BANK ACCOUNT AT TORREY PINES BANK AND ESTABLISHING FINANCIAL INSTRUMENT SIGNATORIES The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: WHEREAS,the Midpeninsula Regional Open Space District's Statement of Investment Policy, dated January 12, 2011 (R-11-11), establishes policy and procedures for District's investments and delegates certain responsibilities for such investments to the District Controller; and, WHEREAS, Section 2.40 of the Rules of Procedure(required by Public Resources Code, Division 5, Chapter 3, Article 3, Section 5536) of the Board of Directors of the Midpeninsula Regional Open Space District authorizes signatories to make disbursements on behalf of the District. NOW,THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as follows: 1. The District Controller is authorized to open a bank account at Torrey Pines Bank for the Hawthorns (Woods Trust) Fund. The General Manager is further authorized to sign any applications or other related documents as necessary or appropriate for this purpose. 2. Per Section 2.40 of the Rules of Procedures: The signatories shall be the present holders of said offices are as follows, and Torrey Pines Bank is authorized to make disbursements on behalf of the District based on any one signature for amounts under$5,000.00 and any two signatures for amounts of$5,000 and over, as set forth below: Title Name General Manager Stephen E. Abbors Administration Services Manager Kate Drayson Planning Manager Ana Ruiz Real Property Manager Michael Williams Operations Manager David Sanguinetti Public Affairs Manager Rudy Jurgensen Midpeninsula Regional Open Space District R-11-74 Meeting 11-19 July 13, 2011 AGENDA ITEM 5 AGENDA ITEM Recruitment and Selection Process for the Midpeninsula Regional Open Space District Ombudsperson GENERAL MANAGER'S RECOMMENDATION The General Manager recommends that the Board approve the recruitment and selection process for the District's Ombudsperson as outlined in this report. SUMMARY The San Mateo County Local Agency Formation Commission's (LAFCo) conditions of the District's expansion to the San Mateo Coast in 2004 included appointment of a District Ombudsperson to work as a liaison between the District staff and the public to resolve citizen inquiries and concerns. The Board appointed Carol Joyce as its first volunteer Ombudsperson in October 2004 and extended her contract through December 31, 2011. On May 24, 2011, Ms. Joyce notified the District that she is moving out of the area and can no longer fulfill the responsibilities of the Ombudsperson. It is therefore necessary for the Board to approve a recruitment and selection process for a new Ombudsperson. DISCUSSION At its May 26, 2004 Board meeting(see Report R-04-57), the Board adopted Resolution No. 04- 13 establishing a process for appointment of a District Ombudsperson in conformity with LAFCo's conditions of approval. District Resolution No. 04-13 assigned responsibility for developing the recommendations for a selection and recruitment process to the Legislative, Funding and Public Affairs Committee (LFPAC). On July 28, 2004, the Board approved the following LFPAC recommendations for appointing a District Ombudsperson (See Report R-04-74): 1. Description of the Roles and Duties(See Attachment A) 2. Desired Qualification Criteria(See Attachment B) 3. Volunteer Status with Reimbursement for Approved Expenditures 4. One Year Term of Appointment R-11-74 Page 2 5. Proposed Application Form (See Attachment C) On September 22, 2004, the Board delegated the responsibility for screening the District Ombudsperson applications to LFPAC (See Report R-04-20). LFPAC was directed to screen applicants and select the top eight applicants for Board interviews. After receipt and screening of applications for this volunteer position, the Board determined that it was in the best interest of the District to interview candidates that did not live within the District's boundaries. Some of the top candidates were not residents,but were highly qualified in the skills necessary to perform this function and familiar with the District. Accordingly, on October 13, 2004, the Board further amended Resolution No. 04-13 to delete the provision requiring District residency for the Ombudsperson to give the Board the flexibility it needed to select the best candidate(See Report R-04-140). The Board then appointed Carol Joyce to serve as the District's Ombudsperson on October 27, 2004 (See Report R-04-112). With the resignation of Carol Joyce, it is now necessary to begin recruitment to fill this volunteer position. The Board's process can now be informed by seven years of experience with an Ombudsperson position. The Ombudsperson selection and recruitment process worked well. The Ombudsperson workload has been fairly light and the process has been successful. The General Manager recommends following the same selection criteria, roles and duties, and application established by the Board in 2004. However, given the District's experience with this position, the General Manager recommends streamlining the original selection process. The original process adopted in May 2004 required three Special Meetings of the Board. This level of scrutiny was felt merited at the time since the Board had no prior experience with an Ombudsman function. Given the passage of time, this level of review—comparable to that used to select an appointed Director—is no longer needed. Therefore, the General Manager recommends streamlining the process as follows: After the Board's approval of the selection and recruitment process, staff will begin the advertisement process. After applications have been submitted, LFPAC will screen the applications and return to the Board with the top four applicants. The Board will then schedule interviews and appointment of an Ombudsperson either at an upcoming Regular or Special pp Meeting. If the Board desires to re-interview applicants, it can decide to hold another round of interviews as needed. FISCAL IMPACT There are no unbudgeted fiscal impacts with this report. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE i No compliance is required as this action is not a project under the California Environmental Quality Act(CEQA). R-11-74 Page 3 NEXT STEPS Upon Board approval, staff will begin the recruitment process to fill the District Ombudsperson vacancy. The recruitment will begin on July 14, 2011, and will be open for at least 30 days. The District will advertise the recruitment on the District's website, in local newspapers, and will be posted in various public areas within District boundaries and in surrounding cities both within and without the District's boundaries. Attachment(s) 1. Resolution 2. Description of Roles and Duties 3. Desired Qualification Criteria 4. Proposed Application Form and Supplemental Questionnaire Prepared by: Sue Schectman, General Counsel Michelle Radcliffe, District Clerk Contact person: Steve Abbors, General Manager RESOLUTION NO. 11-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ESTABLISHING A SUCCESSOR PLAN FOR THE APPOINTMENT OF THE DISTRICT OMBUDSPERSON POSITION WHEREAS, by adoption of Resolution No. 04-13 on May 26, 2004, the Board of Directors of the Midpeninsula Regional Open Space District established a plan for appointment of an Ombudsperson in conformity with San Mateo County Local Agency Formation Commission Resolution No. 960; and WHEREAS, by adoption of Resolution No. 04-34 on September 22, 2004, the Board of Directors of the Midpeninsula Regional Open Space District delegated responsibility for screening the District Ombudsperson applications to the Legislative, Funding and Public Affairs Committee; and WHEREAS, by adoption of Resolution No. 04-37 on October 13, 2004, the Board of Directors of the Midpeninsula Regional Open Space District deleted the requirement that the District Ombudsperson be a District resident; and WHEREAS, the District Board and staff is strongly committed to establishing and maintaining good relationships with all residents and neighbors of the District and desires to appoint a skilled successor Ombudsperson; NOW, THEREFORE,THE BOARD OF DIRECTORS OF THE DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: Section One. The District shall advertise in local newspapers and on the District's website for the Ombudsperson position within two (2) weeks of Board approval of a selection and recruitment process for this position. Applications must be received within thirty(30) days of date of publication of the first announcement for this position. Section Two. Within thirty(30) days of close of the application period, LFPAC shall hold a public meeting for the purpose of screening applications for the position of Ombudsperson to reduce the number to the four(4)best qualified applicants for interview by the full Board. LFPAC shall also be tasked with contacting the finalists' references on behalf of the Board. Section Three. The Board shall promptly hold a special or regular meeting for the purpose of interviewing the recommended applicants and appointment of an Ombudsperson. Directors may request that applicants not selected by LFPAC also be in the interview group. Directors will receive a copy of all applications. Section Four. The public shall be invited to submit questions to the Board that they suggest be asked during the interview process. Section Five. Legal counsel shall thereafter promptly prepare an appointment agreement for signature by the District and Ombudsperson based upon the duties and conditions of appointment. EXHIBIT 2 2,9 � r Midpeninsula Regional Open Space District . . OMBUDSPERSON PROGRAM Role of Ombudsperson The Ombudsperson is an appointee of the Board of Directors who follows up on resident and neighbor inquiries or complaints for the purpose of attempting to resolve misunderstandings or conflicts that have not been resolved satisfactorily by District staff. The Ombudsperson works independently and objectively to assist in maintaining positive relations with District residents and neighbors. Duties of Ombudsperson ❖ Listens to resident concerns ❖ Opens avenues of communication between residents and neighbors and the District ❖ Gathers information and educates residents on District policies or procedures and their purpose or effect •'• Facilitates conflict resolution • ❖ Finds other resources to meet resident needs, if applicable ❖ Provides a written summary of citizen concerns as requested by the Board of Directors Scope of Duties The Ombudsperson would assist residents in their interactions with the District and facilitate conflict resolution when needed. The Ombudsperson would not handle issues that are privileged or confidential, or which involve personnel, labor relations, legal matters, or Board decisions. The Ombudsperson would present facts that may lead the Board or staff to improve operations or better address citizen needs, as opposed to advocating either for or against a resident, staff or Board policy. The Ombudsperson would not establish or recommend District policy, or affect or make fiscal or budgetary decisions. Assignment and Reporting Responsibilities If the initial contact from a citizen is the Ombudsperson, the Ombudsperson will contact the General Manager before taking further action. If the General Manager is not able to resolve the concern/complaint to the citizen's satisfaction, the Ombudsperson will follow-up with the citizen for further resolution efforts. If the initial contact from a citizen were a Board Member, the Board Member would immediately contact the General Manager. If the General Manager is not able to resolve the concern/complaint to the citizen's satisfaction,the General Manager shall inform the citizen of the District's Ombudsperson process and shall request the Ombudsperson contact the complainant to offer further assistance. After completing inquiry and resolution efforts the Ombudsperson would then report back to the General Manager and provide a written summary report for the Board at least quarterly. Ombudsperson Knowiedze/Skills/Abilities n To be effective in this role the Ombudsperson should demonstrate the following knowledge/skills/abilities: • Facilitation and conflict resolution skills • Ability to listen, understand and validate others' points of view • Familiarity with the District mission and purpose and how the District programs fit into the greater region • Knowledge of local government functions and operations and land and property use g g p issues • Interviewing skills • Customer service skills • Public speaking skills • Analytic and evaluative skills • Writing skills-the ability to express clearly and concisely complex issues and positions in writing • Objectivity and good judgment • Create credibility as an independent evaluator capable of independent conclusions • Sense of humor • Professional demeanor and appearance Training, education and/or experience in public administration, management,psychology,public relations, customer relations, investigations, counseling, consulting, teaching,human resources, risk management, related field or as an elected official would likely provide the required knowledge, skills and abilities. Compensation & Terms of Appointment Volunteer status (unpaid), with full reimbursement for Board authorized expenses incurred (per contract). One-year term with the possibility of reappointment annually. EXHIBIT 3 I Novi • " ' Midpeninsula Regional Open Space District A OMBUDSPERSON Knowledge/Skills/Abilities To be effective in this role,the Ombudsperson should demonstrate the following knowledge/skills/abilities: • Facilitation and conflict resolution skills • Ability to listen,understand and validate others' points of view • Familiarity with the District mission and purpose and how the District programs fit into the greater region • Knowledge of local government functions and operations and land and property use issues • Interviewing skills • Customer service skills • Public speaking skills • Analytic and evaluative skills • Writing skills-the ability to express clearly and concisely complex issues and positions in writing • Objectivity and good judgment • Create credibility as an independent evaluator capable of independent conclusions • Sense of humor • Professional demeanor and appearance Training, education and/or experience in public administration,management,psychology,public relations,customer relations, investigations, counseling, consulting, teaching, human resources, risk management, related field or as an elected official would likely provide the required knowledge, skills and abilities. Compensation Volunteer status (unpaid), with full reimbursement for Board authorized expenses incurred(per contract). EXHIBIT 4 Midpeninsula Regional • ' Open Space District APPLICATION FOR OMBUDSPERSON POSITION (Please Type or Print in Dark Ink—You may re-type this document as long as it contains all of the requested information as well as your signature.) Name Residential Voting Address Mailing Address Daytime Telephone Evening Telephone Fax Email 1) Please indicate why you are interested in serving as Ombudsperson of the Midpeninsula Regional Open Space District. 2) Please list applicable training/education. 1 3) Please describe your community activities and/or work experience you feel would be pertinentlapplicable to this position. (Include organizations and your role and time period in which you functioned in that role.) Signature of Applicant Date of Application Note:All applications will be made available for public inspection.You may use additional sheets to answer questions. — PP P P Y 2 Y,r z� ' ( Midpeninsula Regional Open Space District Ombudsperson Supplemental Questionnaire To be considered for this position, your application form as well as the questionnaire below must be completed and returned to the District. Responses must be typed or printed clearly in dark ink. Composition and clarity of responses will be considered in evaluating your answers. You may attach additional pages, however, please limit your response to four typewritten pages and make sure your name is on each page. 1) Please describe a situation in which you resolved a conflict. What specific techniques did you use that lead to resolution? 2) Please describe your most challenging customer service type complaint. How did you succeed in satisfying the customer without violating policies or regulations while maintaining equity in the treatment of citizens? 3) What do you anticipate to be the most challenging aspect of an ombudsperson's job for public open ?ace agency? p p P g Y 4) What additional information would you like to include for our consideration? 3 Midpeninsula Regional Open Space District R-11-73 Meeting I I-19 July 13, 2011 AGENDA ITEM 6 AGENDA ITEM Proposed Purchase of the Stanton Trust(Crites)Property as an Addition to the Mount Umunhum Area of Sierra Azul Open Space Preserve(Santa Clara County Assessor's Parcel Number 575- 06-001) located in Unincorporated Santa Clara County, at 20466 Reynolds Road, Los Gatos, CA GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA) as set out in this report. 2. Adopt the attached Resolution authorizing purchase of the Stanton Trust(Crites)property. 3. Adopt the Preliminary Use and Management Plan recommendations contained in this report and name the property as an addition to the Mount Umunhum Area of Sierra Azul Open Space Preserve. 4. Withhold dedication of the property as public open space at this time. SUMMARY The Midpeninsula Regional Open Space District(District) is proposing to approve a purchase agreement for the 175.87-acre Stanton Trust(Crites)Property, at a price of$1,432,000. The following report presents a description of the Stanton Trust(Crites)Property, a Preliminary Use and Management Plan,the environmental review, the purchase terms and conditions, and the financial considerations. DISCUSSION Property Description The 175.87-acre Stanton Trust(Crites)property is located four miles east of the Town of Los Gatos, in the vicinity of Guadalupe Reservoir and Almaden Quicksilver County Park. Mount El Sombroso towers above, one half mile southwest, and north is the former Rancho de Guadalupe property. The property is surrounded by the Mount Umunhum Area of Sierra Azul Open Space Preserve on all sides. It is approximately one-half mile east of the Woods Trail, the designated R-11-73 Page 2 Bay Area Ridge Trail, which passes through Sierra Azul Open Space Preserve on its way from Lexington Reservoir County Park to Almaden Quicksilver County Park. Prominent natural features of the Stanton Trust(Crites)property include diverse oak woodlands, creeks, and rugged hillsides. The steeply sloping property is perched on the edge of the Santa Clara Valley,with elevations ranging from 1,400 feet at the lowest point along Hicks Creek to 2,300 feet at the top. Spectacular eastward views of the Almaden Valley, San Jose, and Mount Hamilton unfold below. Located high on the northeast-facing forested slope, the scenic qualities of the property itself are most evident from Almaden Quicksilver County Park to the north and from the District's Newhagen Meadows(Guadalupe Land Company)property to the east. The property comprises a portion of the upper headwaters of Hicks Creek, which conveys flows from Cherry Springs and the Mount El Sombroso watershed to Guadalupe Creek. Several year- round springs and a man-made spring-fed pond on the property contribute to the lushness of the creek corridor. Hicks Creek is regarded as potential steelhead habitat, it being the last available tributary on Guadalupe Creek below the reservoir dam, and is also potential habitat for the California Red-Legged Frog. The southern three quarters of the Stanton Trust(Crites)property is densely wooded with a mature California Bay/Canyon Live Oak forest. The northern quarter is more varied, dominated by Bay/Coast Live Oak woodland with pockets of Manzanita and Mountain Mahogany Chaparral on serpentine soil outcrops and Big Leaf Maples in the drainages. All improvements are located in the northern quarter of the property. Access to this irregularly shaped property is via Reynolds Road, a County-maintained paved road ascending steeply from Hicks Road. Deeded vehicular access from Reynolds Road is via an existing private road that travels through District lands to the north. The access road is in good condition. Generally, the existing internal ranch roads are in good condition, although certain sections are steeper than the District standard. A well-maintained road climbs up the ridge into the Preserve and connects to the Bay Area Ridge Trail at Mount El Sombroso at an elevation of 2,999 feet. Improvements on the lower property affect about six acres,reflecting use since the late 1940s for I residential purposes. Three graded flats are present; the lowest flat is improved with a two bedroom, two bath main residence built in the early 1950s. The residence has a substandard septic tank with no leach fields and the springs are minimally improved. A garage,non- operational vehicles and several outbuildings are associated with the main residence. The remains of an unpermitted second residence and several storage containers used as horse stalls are located on a flat above the main residence. Other improvements include electrical power, a spring-fed water system, water piping and old fence remnants. Although 60 to 70 years old, the structures are of a utilitarian nature and do not appear to have any unique historic or architectural merit. The Stanton Trust(Crites)property does not have any mining history or association with the New Almaden mines. No evidence was found indicating that the property contains significant historic resources. II R-11-73 Page 3 Modern residential development of the property would be highly visible from the surrounding open space and parklands, severely impacting the scenic qualities. As well as eliminating a substantial inholding within Sierra Azul Open Space Preserve and securing valuable trail use connections for the future, this purchase is also vital for protecting watershed, biodiversity, and wildlife linkages. The District's Regional Open Space Study identifies the property as having potential major trail connections from the Rancho de Guadalupe and Newhagen Meadows areas of Sierra Azul Open Space Preserve to the Bay Area Ridge Trail(Woods Trail)near Mount El Sombroso. The Bay Area Open Space Council's Conservation Lands Network, the result of their Upland Habitat Goals Project, identifies the Stanton Trust(Crites)property as"Essential to Conservation Goals", indicating that it is an essential component of a network of conservation lands for biodiversity preservation. The property is also part of draft Santa Cruz Mountains to Hamilton Range Linkage Network being prepared by the Moore Foundation-funded Bay Area Critical Linkages Project, a collaborative, interagency effort to identify and protect critical functional linkages within the San Francisco Bay Area eco-region and connections to adjacent eco-regions. USE AND MANAGEMENT Planning Considerations The Stanton Trust(Crites)property is located just outside of the Los Gatos Sphere of Influence within unincorporated Santa Clara County and is zoned HS (Hillside),requiring a 20-to 160- acre minimum lot size based upon a slope density formula. The property consists of one legal parcel with one residential site allowable. Further residential development would be feasible given the existing access road and two existing level building pads. The property is subject to a Land Conservation(Williamson Act)Contract dated February 20, 1974, which is in nonrenewal status and is slated to terminate on January 1, 2020. Pursuant to Government Code Section 51291,the District has notified the State Department of Conservation of the proposed purchase of land subject to Williamson Act contract. I Although not proposed for Board consideration at this time,the property could be used in the future for low intensity recreation, eventually using the existing roads to connect between the future recreational opportunities available in the Preserve's Rancho de Guadalupe Area and the Bay Area Ridge Trail (Woods Trail) near Mount El Sombroso. i District staff has concluded that numerous costly improvements would be required to bring the residence and associated structures up to the standards of the District's rental program. Moreover, unoccupied properties in this vicinity can quickly become an attractive nuisance. For this reason, staff recommends removal of the residence and outbuildings, and re-vegetating the building pads for erosion protection. As an acknowledgement of the family's long history in the area, the purchase agreement permits designated members of the Stanton and Crites families.to obtain a District hiking permit to visit the property while it is closed. Standard District permit procedures would be followed. R-11-73 Page 4 Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Sierra Azul Open Space Preserve. The Preliminary Use and Management Plan represents a status quo approach to management, including securing the site,posting signs, conducting resource management activities, and removing structures that are not necessary for management, as described more fully below. The property will be maintained in a natural condition. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Closed to public use at this time. Consistent with the purchase agreement and District procedures,permit designated members of the seller's family to obtain a short-term visitor permit to hike or picnic on the property. Signs and Site Install Preserve gates, as well as boundary and closed area signs where Security: appropriate. Structures and Demolish and remove the residential building, outbuildings and associated Improvements: infrastructure. Demolition and removal of these structures are estimated at $35,000, as a cost associated with the proposed purchase. Re-vegetate the building sites for erosion control purposes. Disconnect the water system from the source spring. Resource Conduct invasive plant and animal management activities consistent with the Management: District's standard policies and procedures. Patrol: Routinely patrol the property utilizing existing roads. Wildfire Fuel Further assess vegetative communities to determine wildfire management Management: needs. Roads and Maintain existing roads in serviceable condition. Implement minor erosion Trails: and sediment control measures as needed. Site Safety No known safety hazards exist on the site. Inspection: Name: Name the property as an addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve. Dedication: Withhold dedication of the property as public open space at this time. Subsequent Integrate the property into the Sierra Azul Open Space Preserve Master Plan Planning: currently under preparation. R-I1-73 Page 5 CEQA COMPLIANCE Project Description The project consists of the acquisition of a 175.87-acre property as an addition to the Mount Umunhum Area of the Sierra Azul Open Space Preserve and the concurrent adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and maintained in its current natural condition. Minor road maintenance and resource management activities are proposed to reduce erosion potential and control invasive plants. The residence, along with associated infrastructure, is proposed for demolition. No decisions are being made now about future changes to use,management, or improvements proposed. Ultimately, the property will be included in the Master Plan for the Sierra Azul Open Space Preserve, currently under preparation and subject to further public input and subsequent environmental review. The outcome of this future decision making process is speculative at this time. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA under Sections 15301, 15316, 15317, 15325 and 15061(b)(3) of the CEQA Guidelines as follows: Section 15301 exempts the repair, maintenance, or minor alteration of existing public or private structures, facilities,or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination, including the demolition of individual small structures and site restoration. The project proposes demolishing a residence and ancillary structures and improvements, and performing minor resource management work including re-vegetation for erosion control purposes. Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition, and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specifies that the land will not be developed and will remain in a natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open-space character of an area. The District will acquire fee interest and maintain the open-space character of the area. No new development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership to the District and ensure that the property will be preserved as public open space by incorporating it into the Mount Umunhum Area of Sierra Azul Open Space Preserve. The actions proposed are also exempt under Section 15061(b)(3), as there is no possibility the actions may have a significant effect on the environment. I R-11-73 Page 6 I TERMS AND CONDITIONS The 175.87 acre Stanton Trust(Crites)property is proposed for purchase at a price of$1,432,000 ,I on an all-cash basis at the close of escrow. The property consists of one residential building site improved with an older single family residence in poor condition with panoramic views of the Santa Clara Valley, Almaden Quicksilver County Park and Mount Umunhum. It was originally listed on the open real estate market at$3,700,000 in 2004, and reduced to $2,700,000 at the beginning of 2011. Ongoing negotiations with the property owner resulted in the agreed upon purchase price of$1,432,000, which is well supported by recent sales and property purchases by i the District in this area. As a condition of the purchase agreement, the seller has agreed to remove personal property and debris by the close of escrow including the remains and foundation of the unpermitted second residence that burned down in March, 2006. The District is withholding$4,500 in escrow to ensure that these items are cleaned and removed to the District's satisfaction. Staff has also reviewed disclosure documents provided by the seller, conducted several site inspections with a licensed demolition contractor, staff has also contacted Santa Clara County's Planning, Building and Environmental Health Departments and is satisfied that no underground storage tanks or hazardous wastes exist on the property. The purchase agreement also provides that the seller's immediate family members may request a permit to enter from the District to visit the property in the future for hiking or picnicking. BUDGET CONSIDERATIONS 2011-2012 Budget for New Land Purchases: New Land $13,495,000 Land purchases approved this year 2,631,000 Stanton Trust(Crites) Property ($ 1,432,000) New Land Purchase Budget Remaining $ 9,432,000 PUBLIC NOTICE Neighboring property owners and individuals previously expressing interest in Sierra Azul Open Space Preserve have been mailed written notices of this meeting. The agenda and this report have been made available on the District's website. Therefore,public notice was provided as required by the Brown Act. NEXT STEPS Upon approval by the Board of Directors, staff will proceed with close of escrow for the purchase of the Stanton Trust(Crites)property. The District's Foothills Field Office will manage the property as an addition to the Sierra Azul Open Space Preserve in accordance with g p p Y p p the adopted Preliminary Use and Management Plan. Staff will review the priority of the f R-1.1-73 Page 7 demolition of the residence as compared to other projects, correlate with staff capacity, and incorporate the demolition of the residence into the District Action Plan and budget. Attachments: 1. Resolution 2. Map i Prepared by: Sandra Sommer, Senior Real.Property Planner Michael C. Williams, Real Property Manager Contact person: Michael C. Williams, Real Property Manager Graphics prepared by: Alex Roa,GIS Intern i I 1 1 RESOLUTION 11-XX RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING ACCEPTANCE OF PURCHASE AGREEMENT,AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE i TRANSACTION (SIERRA AZUL OPEN SPACE PRESERVE -LANDS OF STANTON REVOCABLE TRUST) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Purchase Agreement with William T. Crites, Successor Trustee of the Stanton Revocable Trust dated March 4, 1986, and the Midpeninsula Regional Open Space District, a copy of which purchase agreement is attached hereto and by reference made a part hereof, and authorizes the President or other appropriate officer to execute the Agreement on behalf of the District to acquire the real property described therein("the Stanton Trust Property"). Section Two. The General Manager, President of the Board of Directors or other appropriate officer is authorized to execute Certificate of Acceptance for the Grant Deed on behalf of the District. Section Three. The General Manager or the General Manager's designee shall cause to be given appropriate notice of acceptance to the seller and to extend escrow if necessary. Section Four. The General Manager is authorized to expend up to $40,000 to cover the cost of title insurance, escrow fees, demolition and site cleanup and other miscellaneous costs related to this transaction. Section Five. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. Section Six. The purpose of this Section is to enable the District to reimburse its general fund for the cost of certain land acquisitions. The District wishes to finance certain of these real property acquisitions and expects to use tax-exempt debt, such as bonds,but a tax-exempt financingis not cost-justified for the District unless theprincipal amount of the financing is large J g g enough to justify the related financing costs. Consequently, it is the District's practice to buy I� i property with its general funds and,when a tax-exempt financing is cost justified based on the aggregate value of acquisitions, to issue tax-exempt obligations to reimburse itself for previous expenditures of general funds. These general funds are needed for operating and other working capital needs of the District and are not intended to be used to finance property acquisitions on a long-term basis. i C.herry r —*Los Gatos �o�d5 - Alm�d = uicksiwr prrn;s r -fey , Pond oad _ ...... ._ Colmty ark ti 17 ' . Ilk � d� Area of Detail i rra Azut s, � _. 0 p-a-ce Preserve r •;' Stanton Trust 175.87 acres i % �� '' "��Se Xu* � 1 '' ,� I f� , - }•', h 1\ it 1 ,l L i E J, , _r o � - 0 � 1 qC .- t ` gay AC ea ---..WOO ale Trai! ..s Trail Mt. Et Som6roso,' y 111 u Proposed Addition to Sierra Azul Open Space Preserve, Stanton Trust (Crites) Property Midpeninsula Regional Highlighted Property Partial MROSD Ownership Open Space District - MROSD Preserves Non MROSD Conservation (MROSD) or Agricultural Easement Other Protected Open Space MROSD Conservation e or Park Lands - or Agricultural Easement June, 2011 Private Property Mil S Watershed Land o o>s a While the istnct stnves to use the best available digital data,this data dces not represent a legal survey and is merely a graphic illustration of geographic features. Midpeninsula Regional • ' Open Space District R-11-77 Meeting I l-19 July 13, 2011 AGENDA ITEM 7 AGENDA ITEM Award of Contract with Minh Le of the Wilfred Jarvis Institute, Inc. for Management and Leadership Consulting Services GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to enter into a professional services contract with Minh Le of the mount not to exceed provide consulting Wilfred Jarvis Institute for an a �50000 to p g services to enhance management, leadership, and organizational effectiveness. SUMMARY In September 2009, the Mid peninsula Regional Open Space District(District) evaluated three P P n ultin services for management, leadership, and provide professional cos consultants top p g �, � p organizational development. The two finalists were Judy Levy and Wilfred Jarvis Institute and Judy Levy was selected. Judy Levy's services were used to accomplish some preliminary team- building work with staff and that scope of services has been completed. To move the District forward and prepare senior staff for the challenges of organizational change that will necessarily accompany the shift in priorities associated with the nearly complete District Strategic Plan, the Administration Department is now requesting Board approval to enter into a two-year professional services contract with the other finalist, Wilfred Jarvis Institute. DISCUSSION In 2009, the General Manager and the Department Managers identified a need for organizational consulting services to provide team-building and leadership development for the District's Management Team. Three consultants were considered: Judy Levy and Judith MacBrine, Minh Le of the Wilfred Jarvis Institute, and Jan Schroeder. The District selected and entered into an agreement with Judy Levy and Judith MacBrine. Several workshops with the Management Team were held in the fall and winter of 2009 to initiate team-building and the contracted scope of services has been completed. The District is continuing to experience significant changes, driven both internally and externally, which are having impacts throughout the organization including: reduced revenues which necessitated a zero cost-of-living-adjustment (COLA) for staff this fiscal year; new organizational processes and procedures; development and implementation of a new District R-I 1-77 Page 2 Strategic Plan; a comprehensive Classification and Compensation Study and implementation of a new Integrated Accounting and Financial System. Given the magnitude of these changes on the entire District, the General Manager and Management Team recently re-visited the desire for organizational consulting services. Strengthening the Management Team with organizational consulting will enable the entire Management Team to optimize its leadership effectiveness during this important period of organizational transition. Additionally, with all Department Manager positions and the District Clerk now filled with permanent appointments, the Leadership Team is in place and thus ready for team-building to maximize its ability to work together. The General Manager was impressed by Minh Le in 2009, subsequently re-interviewed him twice during May 2011, and recommends retaining him for leadership and organizational consulting services for a two year contract totaling $50,000. FISCAL IMPACT The cost of this two-year contract will be split over two fiscal years with $25,610 paid out of the FY2011-12 budget and $24,390 from the FY2012-13 budget. As part of the FY2011-12 Adopted Budget, $10,000 was budgeted for organizational consulting services. The remaining $15,610 is proposed to be covered by the General Manager's contingency which was budgeted at $55,000 and has a remaining balance of$49,901. The second year of the contract will be contingent upon Board approval of funding as part of the FY2012-13 budget. PUBLIC NOTICE Notice has been provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE The proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEP Upon Board authorization, the General Manager will execute a contract with Wilfred Jarvis Institute for leadership and organizational development. Prepared by: Kate Drayson, Administrative Services Manager Contact person: Kate Drayson, Administrative Services Manager IL Awk ........... Midpeninsula Regional Open Space District R-11-76 Meeting 11-19 July 13, 2011 AGENDA ITEM 8 AGENDA ITEM Conceptual design review of the proposed Audrey Rust Commemorative Site design commissioned by Peninsula Open Space Trust(POST) to be placed at the former POST (Silva) Property at Russian Ridge Open Space Preserve (located at 5755 Alpine Road, La Honda, California, San Mateo County Assessor's Parcel Number(APN) 080-380-030) USE AND MANAGEMENT COMMITTEE RECOMMENDATIONS 1. Review and provide feedback on the conceptual design for the proposed Audrey Rust Commemorative Site (Commemorative Site) as commissioned by POST to be placed at the former POST (Silva) Property at Russian Ridge Open Space Preserve. 2. Approve Design Guidelines to ensure POST Commemorative Site design development aligns with District goals and expectations; 3. Authorize the General Manager to issue a Statement of Support to POST to proceed with development of the conceptual design for the Commemorative Site based on the Board- approved Design Guidelines and with the incorporation of any recommendations issued by District Board; and 4. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in this report. SUMMARY POST is seeking review and support from the District to complete the design of the Audrey Rust Commemorative Site at the former POST (Silva)property at Russian Ridge Open Space Preserve. Staff has previously reviewed and supports the conceptual design of the Commemorative Site, which will blend well into the surrounding landscape and provide a designated vantage point for enjoyment of beautiful views towards Mindego Hill and the Pacific Ocean beyond. On June 28, 2011, District staff met with the Use and Management Committee, who reviewed and support the Commemorative Site conceptual design, and recommend that the Board approve a set of proposed design guidelines to guide its ongoing design development. R-1 1-76 Page 2 DISCUSSION Background The Midpeninsula Regional Open Space District (District) Board of Directors approved the purchase of the POST (Silva) Property from Peninsula Open Space Trust (POST) in May 2011 (see Report R-I 1-14) and on June 28, 2011, the District took title to the property. In the purchase agreement, POST reserved the right to recognize its outgoing President, Audrey Rust, at a Recognition Site to be located on the property, at its own cost. POST and District agreed to collaborate through the District's Use and Management Planning Process on the proposed design, nature, and location of such Recognition Site. POST acknowledged that the District could not at that time precommit to implementation of POST proposal for the Recognition Site, since District approval is contingent upon fulfillment of all applicable regulatory requirements such as obtaining any required governmental approvals, completing any environmental review required under the California Environmental Quality Act (CEQA), and incorporating any mitigation measures that may be associated with such review. The District Board-adopted Amendment to the Preliminary Use and Management Plan for the former POST (Silva) property includes the following reference to the Audrey Rust Commemorative Site: Working collaboratively with POST, study the feasibility of a POST-sponsored recognition site landscape feature potentially including a public staging area and trail. Implementation of such a feature is contingent on future environmental review and regulatory requirements. Consistent with the Purchase Agreement, POST has now stated the intention to exercise its right to a Recognition Site. POST has also continued to express a strong interest in expediting public access to the Mindego area of Russian Ridge Open Space Preserve by partnering with the District to facilitate implementation of public access infrastructure, such as additional trails and a staging area. At this time, the only item before the Board is the Commemorative Site conceptual design. District staff is beginning to evaluate the feasibility and potential design for a new staging area and trail(s), which would first require Use and Management Committee review before presenting these items to the full Board at a later date. Commemorative Site Conceptual Design The proposed location for the Commemorative Site is reflected in Attachment 2. The proposed conceptual design of the Commemorative Site is illustrated in Attachment 3. Major components of the design include the following: • Approach Path (American Disabilities Act Accessible) • Accessible Gathering Area(includes signage, bench seating) • Lower Path and Steps • Plein-Air Painting Deck and Seating On June 28, 2011, the Use and Management Committee met to review the conceptual design and proposed design guidelines for the Commemorative Site. The Use and Management Committee's review of the Conceptual Design included the following specific comments regarding the proposed materials: R-11-76 Page 3 0 The preliminary proposal to use pervious concrete was praised for its green qualities, which includes a reduction in runoff, as well as its high durability and ease of maintenance; • To the extent possible, Commemorative Site design team should select materials derived from local sources. In order to further guide the design process, the Use and Management Committee recommends that the Board endorse the following Design Guidelines as the basis for POST design development and on-going staff review of the Commemorative Site, to clearly communicate the District Board's intention of preserving the rural and scenic character of the POST(Silva) property and to meet District general standards for new construction: 1. Preserve native vegetation and natural landforms to the maximum extent possible; 2. Design improvements shall integrate with and enhance natural setting, preserve existing views, and minimize visibility from Alpine Road (County Scenic Road); 3. Select materials and colors that blend with surrounding natural environment and minimize reflective surfaces; 4. Prioritize durability, longevity and sustainability in selection of materials; 5. Maximize accessibility to people of all ages and abilities; and 6. Design should be "timeless"— inspiring appreciation for years to come. FISCAL IMPACT POST's design of the Commemorative Site at the Silva Property will not result in any direct fiscal impacts to the District. Per the purchase agreement, "POST will be responsible for all design, construction and maintenance costs associated with the construction, installation, repair and maintenance of the proposed recognition site". In order to further formalize this agreement, District staffwill develop a long-term maintenance agreement for this site that will specify the expected standard of care and long-term maintenance responsibility of the commemorative site improvements. PUBLIC NOTICE Public notice was provided as required by the Brown Act. POST was also notified of this item. CEQA COMPLIANCE This project consists of Board review, approval of design guidelines, and indication of general support for the conceptual design of the Commemorative Site at the former POST (Silva) Property at Russian Ridge Open Space Preserve, so that POST can continue to explore the schematic design and the feasibility of such a project. This review, setting of design guidelines, and indication of support has no legally binding effect, nor does it affect the physical environment. R-1 1-76 Page 4 CEQA Guidelines Section 15262 statutorily exempts a project involving only feasibility or planning studies for possible future actions, which the agency has not approved, adopted, or funded. The project calls for further planning studies and subsequent Board consideration of whether to approve the potential POST recognition site, a public staging area, and additional trail. No commitments are being made now about future physical changes to use, management or public access improvements proposed for the property, and the District retains future discretion on these improvements. NEXT STEPS If authorized by the Board, the General Manager will issue a letter in general support of the conceptual design proposed by POST for the commemorative site at the Silva Property. This will allow POST to proceed with final feasibility studies, schematic design, and renderings for the commemorative site. In the coming months, staff will evaluate the potential environmental impacts and environmental constraints, if any, of the proposed project as required under CEQA, prior to returning to the District Board to consider approval of the Commemorative Site together with a Use and Management Plan Amendment for Russian Ridge Open Space Preserve. Attachments: 1. Silva Site Regional Map 2. Commemorative Site Context Plan 3. Commemorative Site Conceptual Plan 4. Commemorative Concept Narrative Prepared by: Gina Coony, Project Manager Lisa Bankosh, Open Space Planner 11 Contact person: Gina Coony, Project Manager Graphics prepared by: Zachary Alexander, Planning Technician I • ;t I oSPu v r 5 .3 1 AAA— t I Mili(Io c, - Ita9itCl1 1 1 r t- E v. C f35 { m „I s , •. v r a �- �` `�_ - .:; �•; ,. .. 84, Area of rTA h t On. Proposed Audrey Rust Commemorative Site Midpeninsula Regional Open Space District MROSD Preserves Proposed Commemorative Site Parking Lot (MROSD) Mindego Ranch Boundary Q Future Staging Area Location Roadside Parking e June, 2011 Miles 0 0.25 0.5 White the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. AUDREY RUST COMMEMORATIVE SITE AT RUSSIAN RIDGE CONTEXT PLAN - 20 JUNE 2011 - OFFICE OF CHERYL BARTON ti -t i { CO*EMORATIVE x � I SITE x x a III °• _2�s' AUDREiC$WAY— -- TRAIL CONNECTION / NORTH TO RUSSIAN RIDGE TRAILS � •� � ,IDS \ � 7?)p-\ - _SEE DETAIL SITE Aso• � ,., i .� �o� ♦ � \ LIFE OF FORMER- _2 ♦ / CORPORATION YARD -2270'- \, ♦ % / ' �55 1 / APPROXIMATE LIMITS FOR NEW STAGING AREA x / p 2225-2215, 2210•_ —22Q5,� PLAN scale:1/32"=I'-0" AUDREY RUST COMMEMORATIVE SITE AT RUSSIAN RIDGE 1 1� CONCEPTUAL PLAN - 10JUNE 2011 - OFFICE OF CHERYL BARTON PLEIN - Ate• PAINTING PLEIN INTERPRETIVE' DECK(, AIR \ � SEATINN SIGNAGEG .k ACCESSIBLE GATHERING \ \ ` AREA - _ IDENTIFICkTFC1, y SIGNAGE0. c5` j { l 1 8 z?in' �\ PLAN scale. I/16"= 1'-0" (E)TREE COVER WOOD DKK WOOD BENCH: CONCRETE PATH: STEPS WOOD BENCH: CONCRETE CURB EDGE PERVIOUS CONCRETE PATH: EXTENT OF(E)GRAVEL PAVING 6'x32' 14 LF S'WIDTH 22 LF 8'WIDTH i PLEIN AIR PLEIN AIR ACCESSIBLE GATHERING AREA PAINTING SEATING DECK SECTION scale 1r8"=1'0' i `A Brushstroke on the Land' THE AUDREY RUST COMMEMORATIVE SITE AT RUSSIAN RIDGE The commemorative site for Audrey Rust will provide a serene place for gathering, resting, sketching and painting at one of the most beautiful vista points on the Russian Ridge. It is intended as a minimal intervention -a brushstroke on the land -to orient visitors'attention to the stunning view beyond. The elements of the site - path, benches, steps, interpretive signage and a deck-will be constructed with minimal site disturbance. The path leading to the commemorative site from the parking area will also connect to 'Audrey's Way', a trail leading north to the adjacent Russian Ridge Open Space Preserve and connecting trails to Mindego Hill and the Council Circle site. Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: July 13, 2011 i Re: FYIs i GENERAL MANAGER Stephen F Abbors Regional OpenSpace Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Yoriko Kishimoto Jed Cyr Curt Riffle Nonette liankc) Larry ria;sett Ce(ily Harris is June 30, 2011 The Honorable Christine Kehoe California Senate State Capitol Building Sacramento, CA 95814 RE: Senate Bill 436 (Kehoe) —SUPPORT Dear Senator Kehoe: The Midpeninsula Regional Open Space District is in strong support of Senate Bill 436 which would authorize nonprofits to hold the endowments for mitigation properties. Throughout California, businesses are sometimes required to set aside land or conservation easements to mitigate for the impact of their projects upon natural resources. Public agencies impose these mitigation requirements, but they do not wish to assume the long-term responsibilities of owning and managing these lands and easements. In response, nonprofit organizations and local agencies have stepped forward to assume long-term stewardship of the lands and easements. It's a public-private partnership that works to the benefit of the public by assuring that the natural resources are protected by locally-based organizations whose sole purpose is conservation and management. The partnership works by having capable and cost-effective organizations assume the necessary responsibilities that we are neither allowed or equipped to do. However, long-term stewardship requires a dedicated investment for these purposes— a fund that earns sufficient return to pay for the annual costs of management. Typically, each mitigation project must have a dedicated fund for long-term management purposes, and in the vast majority of cases, the fund is held by the entity that holds the land. However, in a few cases, the public agency chooses to hold the endowment although it does not hold the land or the associated stewardship responsibility. This often creates challenges in sustaining a healthy find that range from reimbursement delays to reasonable rates of return. 33o Distel Circle. Los Altos,CA 94022 6r10 69 1 i2oo 650 001 048, vv,,v,,,j openspace org SB 436 permits and authorizes the mitigation property and its long-term management fund to remain joined, thus avoiding the historic problems with separation. This is the preference and common practice by nearly every agency in California and at the federal level but it is not codified in state law. By endorsing this simple principle of allowing the funds and property to remain together, the state takes an important step in strengthening public-private partnerships— an increasingly critical tool for moving California forward. We strongly support Senate Bill 436, and thank you for your leadership on this important measure. Sincerely, 2?dId-x_� Stephen E. Abhors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors GENERAL MANAGER Stephen E Abbor's Regional 0penSpaee Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Yoriko Kishimoto Jed Cyr Curt Riffle Nonette Hanko Larry Hassett Cec+ly Harris June 30, 2011 Office of Assemblymember Michael Allen State Capitol P.O. Box 942849 Sacramento, CA 94249 RE: AB 1036 - OPPOSE UNLESS AMENDED Dear Assemblymember Allen: The Midpeninsula Regional Open Space District opposes AB 1036 unless amended for the following reasons. This bill would eliminate the authority of the general managers of approximately 16 regional park and open space districts in California established under Public Resources Code 5500 to i appoint employees of the district. This would disrupt the efficient operation of such districts, conflict with long-adopted personnel systems, and create an anomaly in governance. j The bill in its current form is unnecessary to accomplish the goals of the author and sponsor. The Floor Analysis states that the purpose of AB 1036 is to eliminate the provision of Public Resources Code Section 5549 (a) (2) establishing the employment status of District employees as "serving at the pleasure of the general manager" for the Sonoma County Agriculture and Open Space Preservation District and the amendment expands the bill to all districts. The vast majority of cities, counties, and special districts in California have the same governance structure, i.e. the manager is the appointing authority in terms of employment, subject to such personnel or civil service system established by the legislative body. This bill in its current form would relegate general managers of open space districts to supervision, while passing on the decisions on individual employment of a wide array of employees to elected officials. Attached is a simple amendment that will achieve the goals of the bill without stripping managers of the authority they need to carry out their chief executive duties. n Zq J `U/ III 33o Distel Circle Los AltoS,CA 94022 6Sa691.1200 j s 6Sv 691.048S l www openspace org It has long been a fundamental principle of governance that the legislative body sets policy and the manager implements it. There is a bright line in local agency governance and this bill crosses it, i.e. the legislative body's role is to set policy and not to interfere with the manager's day to day administration of the agency. If the manager does not administer the agency according to the policies and systems adopted by the district, the district board has the duty and authority to terminate the managers employment. Sincerely, Stephe E. Abbors General Manager Enc. Draft Amendment to Public Resources Code 5549-110625 cc: Members of the Senate Governance and Finance Committee MROSD Board of Directors Peter Detwiler Ralph Heim I i i I i 5549. (a) The general manager has the following administrative and executive functions, powers, and duties. The general manager shall do all of the following: (1) Enforce this article and all ordinances and regulations of the district. (2)Appoint and remove subordinates, clerks, and other employees, and exercise supervision and control over all departments and offices of the district, subject to such personnel rules, civil service or merit system, and policies as may be adopted by the board of directors. These appointees shall hold efiiple��efit at the pleaslife of the genefal fnanagef-. (3)Attend all meetings of the board unless excused by the board. (4) Submit to the board for adoption any measures, ordinances, and regulations he or she deems necessary or expedient. (5) Enforce all terms and conditions imposed in favor of the district or its inhabitants in any contract and report any violations to the board or the police department, as appropriate. (6) Prepare and submit the annual budget to the board, and perform all other duties imposed by this article or by the board. (b) (1) With the approval of the board, the general manager may bind the district, in accordance with board policy, and without advertising, for the payment for supplies, materials, labor, or other valuable consideration for any purpose other than new construction of any building, structure, or improvement in amounts not exceeding ten thousand dollars ($10,000), and for the payment for supplies, materials, or labor for new construction of any building, structure, or improvement in amounts not exceeding twenty-five thousand dollars ($25,000). All expenditures shall be reported to the board of directors at its next regular meeting. (2)Notwithstanding paragraph (1), with the approval of the board, the general manager of the East Bay Regional Park District, the general manager of the Midpeninsula Regional Open Space District, and the general manager of the Sonoma County Agricultural Preservation and Open Space District may bind those districts, in accordance with board policy, and without advertising, for the payment for supplies, materials, labor, or other valuable consideration for any purpose, including the new construction of any building, structure, or improvement in amounts not exceeding twenty-five thousand dollars ($25,000). All expenditures shall be reported to the board of directors at its next regular meeting. Midpeninsu Open Space(Dist get nab Memorandum DATE: July 13, 2011 MEMO TO: Board of Directors THROUGH: Steve Abbors, General Manager FROM: Meredith Manning, Senior Planner SUBJECT: FYI—Update on Mount Umunhum Environmental Restoration and Public Access Plan Staff has been working with their consultant, Ascent Environmental, on two successive versions � of the Draft Environmental Impact Report (EIR) for the above-referenced project. The Screencheck Draft EIR is currently under review by the County of Santa Clara to focus on potential impacts the project may have on specific elements such as cultural resources, traffic and circulation, and public services like fire protection. This early review is beneficial because it provides an early indication of concerns that may require more attention, research, or documentation for inclusion in the Public Draft EIR, which is scheduled for release in July. Following its release, the Public Draft EIR will remain open for comment for 45-days to give the Board of Directors and the public time to review the document and submit their comments. Staff will work with Ascent Environmental to review and address any comments for inclusion in the Final EIR. Staff anticipates that the Final EIR will be brought before the Board for consideration and CEQA certification at a public meeting before the end of the 2011 calendar year. Once the EIR has been certified by the Board, a second public meeting will be scheduled for consideration of a final site plan that includes staff recommendations regarding which buildings should remain, most significantly the radar tower. Previous discussions with the Sierra AzulBear Creek Redwoods Ad Hoc Committee indicate that the Committee would like to have the full Board discuss the fate of the buildings instead of coming to the Board with a Committee recommendation. i ' Opepn Space iDist Mideninsua get io na' Memorandum DATE: July 5, 2011 MEMO TO: Board of Directors THROUGH: Stephen E. Abbors, General Manager FROM: Brian Malone, Acting Operations Manager SUBJECT: Notification of Use of Emergency Exception for over $25,000 Bidding Requirements for South Area Outpost Septic System Replacement The South Area Outpost (SAO) is currently without a septic system and without the ability to provide running water and showers to District staff. Due to the threat to health and safety this creates, and the need to immediately correct this situation in order to continue to provide essential public services, the General Manager has authorized the Operations Manager to secure bids for repair of this system at the lowest obtainable price in order to respond to this emergency in conformity with Section III.A. "Emergency Conditions" of the Board's "Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing Policy". This Policy is discussed in further detail below. The existing system failed when staff moved in and upon investigation of the septic system, it was found to be un-repairable. The only option is to install an entirely new system. The SAO is currently staffed with five patrol staff that use the facility as their primary reporting office. The District has provided staff with a mobile restroom facility,but since there is no place for waste water to go, staff has no running water or shower facilities. The District is currently providing them drinking water that has to be delivered to the site. Given the essential need for this facility, its status as a primary reporting facility for five staff, the heat of the summer season in this area, and the essential services to the public that this facility provides, the General Manager has authorized the use of the emergency exception to standard bidding requirements. Staff was not able to anticipate the need for this project. The Board approved the purchase of the former Slaght property on October 13, 2010. At that meeting, the Board approved the establishment of a SAO in one of the residences on the Slaght property. When the District acquired the Slaght property, the septic system was believed to be in good working order since there was a resident using the system up until approximately a year before purchase. In February, staff prepared the house for use and Patrol started reporting to and working out of the SAO on March 7, 2011. For the first month that staff was using the facility on a full time basis, there were no problems. In May staff discovered a sewage leak. After extensive investigation, it was determined that the system was not functioning and was not repairable. The contractor that worked on the system described the system as a"1920s era, homeowner installed system". The house was constructed in 1932 and the septic system was probably installed at the same time. Maintenance Supervisor Michael Jurich has secured engineered specifications for the septic system replacement and a permit. Real Property has agreed to cover the project costs as a cost associated with the purchase of the former Slaght property as a mid-year budget amendment in the Miscellaneous Site Acquisition Expenses category of its Fiscal Year 2011-12 budget. A preliminary estimate from one septic service was $40,000. In staffs opinion, the District may be able to get lower bids and will obtain the lowest price from a qualified responsible contractor. Planning Manager Ana Ruiz estimated that the noticing and time posting requirements for the standard bidding procedures for projects over $25,000 would take at minimum 10 to 12 weeks. The bidding Policy approved by the Board recognizes that there may be circumstances that require an emergency exception. Given the urgent nature of this project, the General Manger authorized field staff to solicit bids for the project. The contract will still be brought before the Board for approval. This memo serves as the written explanation required by Section III.A. of the Policy which states: "An emergency is defined as a breakdown in machinery or equipment resulting in the inability of the District to provide services, or a threat to public health, safety, or welfare, including, but not limited to, threatened damage to natural resources. In the case of an emergency requiring an immediate purchase, the General Manager may authorize the Assistant General Manager or Department Manager or his/her designee to secure in the open market, at the lowest obtainable price, any services, supplies, material or labor required to respond to the emergency, regardless of the amount of the expenditure. The General Manager shall, as soon as possible, provide a full written explanation of the circumstances to the Board." Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: July 13, 2011 Re: Late FYIs I i i i ' IMidpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen B. Abbors, General Manager From: Jean Chung, Real Property Administrative Assistant - Date: July 6, 2011 Subject: Bank, Bates, and Baldwin Property Additions, Redwood Park Subdivision area of Purisima Creek Redwoods Open Space Preserve The General Manager signed Certificates of Acceptance on June 22, 2011 for the Banl<, Bates, and Baldwin Gift Parcels totaling 0.175-acres based upon the determination that acceptance of this low value property or gift is in accordance with the District Rules of Procedure. The Gift Deeds were recorded on June 28, 2011 and title to and possession of the property has passed to the District. In accordance with the District Use and Management Planning policy the Preliminary Use and Management Plan was approved by the General Manager on June 22, 2011. Recordation marks the final adoption of the Preliminary Use and Management Plan. The followingchart resents dedication and acquisition details for this p q i s property: DEDICATION&ACQUISITION INIORIV9ATION Preserve Ownership Status: Board Approval Date& Count Resolution Number or & Y Grantor Acres (Fee,Easement Lease er Area & Mgmt Agreement) General Manager A.P.N. Approval Date Purisima Creek San Mateo Bank .055* Redwoods 067-153-071 Bates .06 Fee General Manager Redwood Park 067-115-120 June 22,2011 Subdivision 067-102-040 Baldwin .06 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CNIU, Status(Intended or Purchase Price CIS Code or Other) withheld) Type June 28,2011 Closed withheld Gift $12,600.00 2143,2144,2145 Misc.Notes: *Bank owns''/3 interest of 0.11-acre parcel therefore their gifted interest is only 0.055 acres. Attachments: Acceptance of Low Value Interest in Real Property by General Manager Area Map Detail Map I cc: Accounting Boatel of Directors Field Offices(sl�0& F1 0) GIS Coordinator Legal Admin.Assistant Management Analyst Operations Manager Planning Manarcr Public Affairs Admin Assistant Public Affairs Manager Real Property Admin. Assistant senior Real Property Planner WE Midpeninsula Regional ' Open Space District r i ACCEPTANCE OF LOW VALUE INTEREST IN REAL PROPERTY Property Name: Bank, Bates, Baldwin, and Gill Gift Parcels Property Location & APN: The 0.11-acre (1/2 interest) Bank, 0.06-acre Bates, 0.06-acre Baldwin, and 0.06-acre Gill "Redwood Park" Subdivision parcels, approximately 0.75 miles west of Skyline Blvd., (San Mateo County APNs 067-153-071, 067-115-120, 067-102-040 and 067-139-070) Preserve: Purisima Creek Redwoods Open Space Preserve Date: June 20, 2011 REAL PROPERTY MANAGER'S RECOMMENDATION(S) 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this Memorandum. 2. Accept the gift of the Bank, Bates, Baldwin, and Gill "Redwood Park" parcels under the General Manager's authority. �. Adopt the Preliminary Use and Management Plan as set forth in the attached Staff Memorandum and name the property as an addition to Purisima Creek Redwoods Open Space Preserve. SUMMARY 1" receive a total of four (District) is proposing to Midpeninsula Regional Open Space District (Dist c.t) p p �, "Redwood Park" gift parcels totaling 0.24-acres as an addition to Purisima Creek Redwoods Open Space Preserve. The following report presents a description of the property, a Preliminary Use and Management Plan, the environmental review, gift terms and conditions, and financial considerations. DISCUSSION The Bank, Bates, Baldwin, and Gill families have offered the above listed properties to the Midpeninsula Regional Open Space (District) as a gift. It is recommended that these properties be accepted by the District under General Manager's authority in accordance with the District's Rules of Procedure, Section 2.60 (2) as amended on October 8, 2003 (see Report R-03-103). i "Redwood Park" Gift Parcels Page 2 On May 13, 2009, the District Board of Directors adopted amendments to the Open Space Use and Management Planning Policy (see Report R-09-61). Section I includes the following statement: "When the General Manager is authorized to accept a gift of or acquire low value real property, the General Manager is also authorized to approve the Preliminary Use and Management Plan for the property. The Board ot'Directors shall be notified in writing of any Preliminary Use and Management Plan so approved at the next regular Board meeting following the acquisition." Property Description These four gift parcels consist of four assessor parcels with five undeveloped lots totaling 0.24- acres within the Redwood Park "paper" subdivision, which is located in an unincorporated area of San Mateo County. The Bank parcel represents a gift of an undivided half interest. The District received the other half interest for this parcel as a gift in 2004. The properties are located in the Kings Mountain area of the Santa Cruz Mountains. The primary access is off Skyline Boulevard and Ridge Road to the west. The land is surrounded by existing District land with a few neighboring private parcels. There are no improvements on the properties. USE AND MANAGEMENT Planning Considerations These properties are located in an unincorporated area of San Mateo County, within existing District jurisdictional boundaries. All of these lots are part of the Redwood Park Subdivision, generally located within the Kings Mountain area along Skyline Boulevard. The primary access is off Skyline Boulevard to the west, connecting with Ridge Road along the Southerly boundary of this "paper" subdivision. All of these parcels adjoin, istrict Join, or are surrounded by, existing Di i lands. The parcels received a low to medium rating for suitability as open space in the District's master plan, and were identified in the Regional Open Space Study as an area where the District owns some but not all of the parcels. Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Purisima Creek Redwoods Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The property will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Closed to the public. Signs and Site Install Preserve boundary signs where appropriate Security: Structures and None Improvements: "Redwood Park" Gift Parcels Page 3 Resource Conduct interim invasive plant and animal management activities consistent with the District's policies and practices. Agricultural None Resources: Patrol: Routinely patrol the property Wildfire Fuel None Management: Roads and None Trails: Site Safety No known safety hazards exist on the site. Inspections _ Name: Name the property as an addition to Purisima Creek Redwoods Open Space Preserve. Dedication: Withhold dedication at this time. CEQA COMPLIANCE Project Description The project consists of the acquisition of approximately 0.24-acres of land within the Redwood Park paper subdivision as an addition to the Purisima Creek Redwoods Open Space Preserve, and the adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and maintained in a natural condition. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Article 19, Sections 15301, 15316, 15317, 15325, and 15061(b)(3) of the CEQA Guidelines as follows: Section 15316 exe►npts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specify the property will be operated and maintained in a natural condition and there will be no expansion Of use. The property will be closed to the public. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership to the District and ensure it will be preserved as public open space by incorporating it into the Redwood Park Area of Purisima Creek Redwoods Open Space Preserve. The project qualifies under all three sections. The project is also exempt Linder Section 15061(a)(3), as there is no possibility the actions may have a significant effect on the environment. "Redwood Park" Gift Parcels Page 4 TERMS & CONDITIONS The Current owners propose to gift the property to the District at no cost. Property transfer will become effective upon acceptance of Gift Deed and recordation ot'said Deed. BUDGET CONSIDERATIONS The acceptance of the Bank, Bates, Baldwin, and Gill Gift property gifts and inclusion of the property into Purisima Creek Redwoods Open Space Preserve is expected to have a nominal impact on the District's operating budget. The District will pay to record an Affidavit Change of Trustee for the Bates family. Al property taxes are current and the District will cancel San Mateo County property taxes immediately after assuming ownership of all the gift properties. PUBLIC NOTICE Since no board action is being taken, this is not subject to the Brown Act. NEXT STEPS The District's Operations Department will manage the former Bank, Bates, Baldwin, and Gill properties as an addition to the Purisirria Creek Redwoods Open Space Preserve, in accordance with the Preliminary Use and Management Plan. Attachments: Area Map (Exhibit A) Detail Map (Exhibit B) Prepared by: Jean Chung, Real Property Administrative Assistant Contact person: Michael Williams, Real Property Manager Graphics prepared by: Zachary Alexander, Planning Technician Real Property Manager's Recommendations Accepted by: S4re-p--heiX-. Abhors, General Manager Date cc: Board of Directors Redwood Park Subdivision Purisima Creek Redwoods Open Space Preserve Redwood Park Subdivision iiiiiiiiiii Igo- _ • . . r C J I icings 0 3 - l - • ` `\ .� a - MROSD Other Open Space ^--' 1 • a - . - - - -_ Partial MROSD ownership Private -- Exhibit A: Area Map I 0 025 0.5 , Miles Produced by Midpeninsula Regional Open Space District, October 2010 Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve • Highlighted Parcels MROSD Private Other Public Open Space (Pi -some San Mateo Co Dedication Boundary INKRo <2 I Baldwin BOG 067-102-040 MAR , Gill �G 067-139-070 r� Dedication �S Boundary J (Set by San Mateo County) EDW �♦i E , o ,0 I — Bank e 067-153-071 , t t RIDGE ROAD si � _� _ • FlL RT AVENUE Y ' I m A& • E y � . �♦ a' MANZANITA AVE U R QID M ITA AVER£. A II m t I I 0 a Bates 4 N 067-115-120 a Exhibit B: Detail 0 375 750 1,000 Produced by Midpeninsula Regional Open Space District, June 2011 e Feet i GENERAL MANAGER Stephen E Abhors Regional OpenSpace Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Slernens Yoriko Ktshirnolo Jed Cyr Curt Riffle Nonette Hanko June 30, 2011 terry y I I a sett Cecily Harris Mr. Frederick Woods B90399 P.O. Box 8101-313)4 San Luis Obispo, CA 93409-8101 Dear Mr. Woods: In response to your letter dated February 8, 2011, 1 have enclosed a separate letter expressing the District's appreciation to your family for the generous gift of your farnily's ranch property in Portola Valley to the Midpeninsula Regional Open Space District (District). Regarding the 1875 era barn, the Trustees, at the District's request, have installed SCCUI-1tv 1encinol-- around the barn, the historic residences, and carriage house to help protect these -- structures t,roin trespass and vandalism. As to your request to visit the property and buildings, the District plans to open the property including the historic buildings to the general public in the future. Sincerely, Stephen F. Abbors General Manager cc: District Board of Directors Herbert Yanowitz, Woods Trust co-trustee John Ward, Wells Fargo Bank, Woods Trust co-trustee 33o Distel Circle Los Altos,CA 940:t 2 6SD 6')1 1)00 6,,,o 69 i o/,SS �vA,,v openspdce of o --- - ------, tee J GENERAL MANAGER Stephen E Abbors Regional OpenSpace Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Sierneris Yoriko Kishimoto Jed Cyr Curt Riffle Nanette Hanko Larry Hassett June 30, 2011 Cecily Harris Mr. Frederick Woods B90399 P.O. Box 8101-3134 San LUIS Obispo, CA 93409-8 101 Dear Mr. Woods: On behalf of the Midpeninsula Regional Open Space District Board of Directors, our staff and volunteers, and the public we serve, I would like to express deep appreciation to the Woods family for the generous gift of the family's Portola Valley property as an addition to the District's system of open space preserves. The gift of this 79-acre property is a truly wonderful legacy. As you know, the property represents one of the last remaining significant open space landscapes in Portola Valley, with grassland hillsides and ridge tops offering scenic views of' Surrounding foothill communities and a large stretch of the San Francisco peninsula. In addition. the location of the property holds particular promise for interpreting the area's history and developing recreational trail connections in the future. Once the property has been transferred to the District (expected to occur shortly), we will be continuing measures initiated by the Trustees to secure the property and protect the historic structures from vandalism and the further ravages of time. We will also begin developing and evaluating longer term management alternatives in keeping with the District's mission: To acquire and preserve a regional greenbelt q1'oj)e" ,Yj)ace laml in lw'Telltil)), protect (111(/restore the natural environment, awl 1)ro i,ide o1)1)or1n"i1ie.Y,fi)1- ecologically sensitive public enjoyment and e(hication. Once again, our thanks to your family for this incredible legacy to future generations. Very truly yours, Stephen F. Abbors General Manager cc: District Board of Directors Herbert Yanowitz, Woods Trust co-trustee John Ward, Wells Fargo Bank, Woods Trust co-trustee 33o Distel Circie Los Altos,CA 94022 6co uq 1 1200 6 S o 69 i og35 vv w w o p e n s p a c e o f I Midpeninsula Regional Open S • ' � Open Space District For Immediate Release i Media Advisory Date: July 7,2011 Contact: Rhea Maze,650.691.1200 x 566 Baytrees to be removed Julyllth-28t" in fight against Sudden Oak Death � g Los Altos,California [July Wh 20111—As part of an ongoing effort to understand and eventually eradicate the spread of the plant pathogen Phytophthora Ramorum, which causes certain oak tree species to die from the disease"Sudden Oak Death,"the Midpeninsula Regional Open Space District (MROSD) will begin removing approximately 250 bay trees growing within 15 feet of 49 large,healthy oak trees in Los Trancos, Long Ridge, Saratoga Gap, Skyline Ridge and Monte Bello Open Space Preserves with the help of a talented,young California Conservation Corps(CCC)work crew. Oak trees play an important role in a thriving ecosystem. Research has shown that removing bay trees within 15 feet of oak trees substantially reduces their chances of becoming infected and dying from Sudden Oak Death as bay trees are a host species that transmit the pathogen to nearby oaks. Funded by a proposition 84 grant, this project will occur from July I Itf-28tf 2011. Media is welcome to come out and visit the sites where work is taking place. District staff identified the oak trees designated for protection and will guide the CCC crew each work day, providing workers with valuable job training skills on chainsaw and tree felling techniques in dense forest environments and sanitation protocols in Sudden Oak Death infested areas. The project will help prevent the buildup of dead trees and protect the scenic and recreational benefits of these public open space lands. Created by voters in 1972,the Midpeninsula Regional Open Space District has successfully protected nearly 60,000 acres of open space. The public enjoys the District's diverse and beautiful preserves 365 days a year. The District is an independent, non- enterprise, California special district whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity,protect and restore the natural environment,and provide opportunities for ecologically sensitive public enjoyment and education. www.openspace.org. ### II GENERAL MANAGER Stephen E Abbors Regional OpenSpace Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Yoriko Kishimoto ]ed Cyr Curt Rittle Rlom,tte Hanko Lany Hsusett Cecily Harris July 12, 2011 The Honorable Edmund G. Brown, Jr. Governor, State of California State Capitol Building Sacramento, CA 95814 RE: AB 612 —Request for Signature Dear Governor Brown: I am writing to request your signature on AB 612. This bill would enable the Midpeninsula Regional Open Space District(MROSD) to optimize the effectiveness of taxpayer money used to purchase and preserve vital public natural open space lands by increasing our debt from 20 years to 30 years. The bill passed both houses of the legislature and the respective committees unanimously. Not a single no vote was cast. Please consider the following information about the bill's benefits: 0 Borrowing and paying back money over 30 years rather than 20 years will allow MROSD to spend more funds on saving land. By issuing 20-year notes the District could spend $64.6 million but with an additional 10 years to pay back the notes we could protect open space worth an additional $24 million over the next twenty years. • The bill to extend the notes by 10 years will not add any additional burden to the taxpayer but will simply enable MROSD to use its existing property tax revenue, which was approved by the voters in 1972, much more effectively and efficiently. • MROSD promissory notes are secured by a pledge of the District's share of property tax revenues. • Because of the rise in Bay Area land values, MROSD land is now worth more than twice the original price - which shows the financial prudence of long-term borrowing for open space land purchases. sJ ,3o Distel Circle Los Altos,CA 9Z,022 6so 691 1200 65o 691 o;,35 !, www openspace of A AB 612 is an important bill that would save taxpayers money and increase funds to purchase and preserve essential public open space lands. Thank you for your consideration of this legislation. Should you have any questions or need additional information, please do not hesitate to contact me. Sincerely, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates Midpeninsula Regional Open Space District Board of Directors I GENERAL MANAGER Stephen E.Abbors Regional [] OpenSpaee Mldpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Yoriko Kishlmoto )ed Cyr Curt Riffle Nonette Hanko Larry Hatssett July 11, 2011 CecilyHarris Office of Assemblymember Steven Bradford State Capitol P.O. Box 942849 Sacramento, CA 94249-0051 Dear Assemblymember Bradford: 1 hearing of the Senate 2 (Gordon) t the June 22 201 e Thank you for casting your vote for AB 61 (G ) g Governance and Finance Committee and on the floor of the Senate last week. It means a lot to us because, if signed into law by the Governor, AB 612 will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. This, in turn, will allow us to make the most efficient use of existing property tax revenues and it will provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Thank you for your support. Your staff has been a great help as well and we very much appreciate the opportunity to meet with David Johnson in Sacramento to discuss the bill and would like to thank him for his active interest and guidance. Sincerely, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors J 33o Mstel CirCle Los Altos,CA 94022 65o.691 i.oo 6,,o 691 049S v.jvvw openspace org �S GENERAL MANAGER Stephen E Abhors Regional Open Space Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Yoi iko Kishimoto )ed Cyr Curt Riffle Nonette Hanko tarryftaSSett July 11, 2011 Ceuiy Harris Office of Assemblymember Luis Alejo State Capitol P.O. Box 942849 Sacramento, CA 94249-0028 Dear Assemblymember Alejo: The Senate last week unanimously passed AB 612 (Gordon) which will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. I wanted to thank you for your early support by meeting with us in Sacramento to discuss the bill and by voting for it at the May 11, 2011 hearing of the Assembly Committee on Local Government and on the floor of the Assembly eight days later. It means a lot to us because, if signed into law by the Governor, AB 612 will allow us to make the most efficient use of existing property tax revenues and provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Sincerely, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors SM N 33o Distel Circle Los Altos,CA 94022 6so 6p t 1200 e, o 6q t 0485 www openspace org tad GENERAL MANAGER Stephen F Abbors Regional OpenSpaee Midpeninsula Regional Open Space District BOARD OF DIRECTORS Mete siemens Yoriko Kishimoto Jeri Cyr Curt Riffle Nonette HKtnko Larry Hassett Cecily Harris July 11, 2011 Office of Assemblymember Mike Davis State Capitol P.O. Box 942849 Sacramento, CA 94249-0048 Dear Assemblymember Davis: The Senate last week unanimously passed AB 612 (Gordon) which will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. I wanted to thank you for your early support by voting for it at the May 11, 2011 hearing of the Assembly Committee on Local Government and on the floor of the Assembly eight days later. It means a lot to us because, if signed into law by the Governor, AB 612 will allow us to make the most efficient use of existing property tax revenues and provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Your staff has been a great help as well and we very much appreciate the opportunity to meet with Robert Baird in Sacramento to discuss the bill and would like to thank him for his active interest and guidance. Sincerely, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors ,r 33o Distel Circle Los Altos,CA 94022 6-W 691 1200 6,,0 6rj:o.,8 www openspace org ' GENERAL MANAGER Stephen E Abhors Regional OpenSpace Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Sternen miko Kishirr,oto Jed Cyr CurtRitile Nonette it nko tariv Hasselt Ceuly Hares July 11, 2011 Office of Assemblymember Ben Hueso State Capitol P.O. Box 942849 Sacramento, CA 94249-0079 Dear Assemblymember Hueso: The Senate last week unanimously passed AB 612 (Gordon) which will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. I wanted to thank you for your early support by voting for it at the May 11, 2011 hearing of the Assembly Committee on Local Government and on the floor of the Assembly eight days later. It means a lot to us because, if signed into law by the Governor, AB 612 will allow us to make the most efficient use of existing property tax revenues and provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Sincerely, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors J 33o Distel Circle Los Altos,CA 9402a v,,o 691 12oo 6i o 6910"'83 vv openspace 0rg ta`� GENERAL MANAGER Stephen E Abbors Regional 0penSpaee Midpeninsula Regional Open Space District j BOARO OF DIRECTORS Pete Siemens Voriko Ki0irnoto Jed Cyr Curt Riffle Nonettc,Hanko Larry Flassett July 11, 2011 Cecily Ndrris Office of Assemblymember Nora Campos State Capitol P.O. Box 942849 Sacramento, CA 94249-0023 Dear Assemblymember Campos: The Senate last week unanimously passed AB 612 (Gordon) which will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. I wanted to thank you for your early support by voting for the bill at the May 11, 2011 hearing of the Assembly Committee on Local Government and on the floor of the Assembly eight days later. It means a lot to us because, if signed into law by the Governor, AB 612 will allow us to make the most efficient use of existing property tax revenues and provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Your staff has been a great help as well and we very much appreciate the opportunity to meet with Noe Orosco in Sacramento to discuss the bill and would like to thank him for his active interest and guidance. Sincerely, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors i 33o Distel Circle Los MIL OS,CA 94022 65o 691 i2oo 650 691 ti,4, www openspace org (� GENERAL MANAGER SrepheF I Abbois Regional OpenSpace Midpeninsula Regional Open Space District BOARD OF DIRECTORS fl,to Sipfnen, Yo,iko Kihtumto jed Cyr C.Urt Riffle 'wfwl-,li'[nko I Iffy Ceraip H July 11, 2011 Office of Assemblymember Jerry Hill State Capitol P.O. Box 942849 Sacramento, CA 94249-0019 Dear Assemblymember Hill: Thank you very much for coauthoring AB 612 (Gordon) which would extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. The bill has unanimously passed both the Assembly and the Senate which is in no small part due to your support which showed that the bill is going to benefit the entire region. If signed by the Governor, AB 612 will allow us to use our existing taxes more effectively, leading to an increase in the amount available to purchase and preserve vital natural open space lands right now, before they vanish forever. Sincerely, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors 33o Distel Circle Los Altos, CA 91,022 65o5p] 1s"") 6 o 6 1 o, vv vvv,o e n s D a c e o r GENERAL MANAGER Stephen E Abbots Regional OpenSpace Midpeninsula Regional Open Space District j BOARD OF DIRECTORS Pete SlennenS Yonko Kishirnoto Jed Cyr Curt Riffle Nonette 11,inko I arry Has,'Ptlt Ceoly Harris July 11, 2011 Office of Senator Leland Yee State Capitol, Room 4074 Sacramento, CA 95814 Dear Senator Yee: Thank you very much for coauthoring AB 612 (Gordon) which would extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. The bill has unanimously passed both the Assembly and the Senate which is in no small part due to your support which showed that it is going to benefit the entire region. If signed by the Governor, AB 612 will allow us to use our existing taxes more effectively, leading to an increase in the amount available to purchase and preserve vital natural open space lands right now, before they vanish forever. Sincerely, C5 Z4 e�e 4�f� Stephen E. Abbors General Manager cc: Assemblyinember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors -ice 330 Distel Circle Los Altos,CA 94022 6,,-o 6�)-t 120O 6So 691 of d� \/v vN/vv 0 pe n,p, -Ora (A GENERAL MANAGER Stephen E Abbois Regional OpenSpace Mic1penIrISUla Regional Open Space District BOARD OF DIRECTORS Pete Siernon, Yoriko Ki,Amnoto jed Cyr CUI t Rlffl,- Nnn,tte rijinkc tarry Ha,,,Ctt Ce, IV Harm July 11, 2011 Office of Senator Joe Simitian State Capitol, Room 2080 Sacramento, CA 95814 Dear Senator Simitian: Thank you very much not only for coauthoring AB 612 (Gordon) which would extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years,but for helping us create a viable strategy to ensure the bill's passage. Both the Assembly and the Senate unanimously passed AB 612 which would surely not have happened without your support and because of this, we will have an increased amount available to purchase and preserve vital natural open space lands right now,before they vanish forever. Sincerely, e-4"V-- Stephen E. Abhors General Manager cc: Assemblymeniber Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors sti -)s,CA C140?2 6i-o 6()l 6�o 691 048, 33o Distel Cit cle Los Aitc wvvw opensPace org GENERAL MANAGER Stephen E AbborS Regional 0penSpdce Mldpenlnsula Regional Open Space district BOARD OF DIRECTORS Porte Swirnons Yorlko Kis,himoto Jed Cyr Curt Riffle Nanette Hanko Larry Hassel July 11, 2011 Cechy Harris Of fice of Se nator Carol Liu State Capitol, Room 5061 Sacramento, CA 95814 Dear Senator Liu: Thank you for casting your vote for AB 612 (Gordon) at the June 22, 2011 hearing of the Senate Governance and Finance Committee and on the floor of the Senate last week. It means a lot to us because, if signed into law by the Governor, AB 612 will extend the term that the p Open Mid peninsula Regional Op Space District has to repay promissory notes from 20 to 30 years. p g This, in turn, will allow us to make the most efficient use of existing property tax revenues and it will provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Thank you for your support. We also appreciate the opportunity to meet with your staff member Robert Oaks on May 25, pp pp Y 2011 in Sacramento to discuss the bill and would like to thank him for his active interest and guidance. Respectfully, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim., Public Policy Advocates MROSD Board of Directors Y 33o Dlstel Circle Los Altos,CA 94022 650-6911200 1 65o 69i 0485 I www oponspace ore I t4� GENERAL MANAGER Stephen E Abbors Regional OpenSpace Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siumem, Yoriko Ki-,hirnoto Jed Cyr Curt Riffle PIonurte Hanko Larry H?swat July 11, 2011 Ce(ily ll,oris Office of Senator Ed Hernandez State Capitol, Room 4085 Sacramento, CA 95814 Dear Senator Hernandez: Thank you for casting your vote for AB 612 (Gordon) at the June 22, 2011 hearing of the Senate Governance and Finance Committee and on the floor of the Senate last week. It means a lot to us because, if signed into law by the Governor, AB 612 will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. This, in turn, will allow us to make the most efficient use of existing property tax revenues and it will provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Thank you for your support. We also appreciate the opportunity to meet with your staff member Rony Berdugo on May 25, 2011 in Sacramento to discuss the bill and would like to thank him for his active interest and guidance. Respectfully, Stephen E. Abbors General Manager cc: Assemblyinember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors 33o Distel Circle Los Altos,CA 04022 o 69 1 i2oo O5o 691 0485 i *vvvv operispace oi, GENERAL MANAGER Stephen E Abhors Regional OpenSpaee Midpenlnsula Regional Open Space District j BOARD OF DIRECTORS Pete Siemens Yoriko Kshimoto Jed Cyr Curt Riffle Nanette Hanko Larry Hassett Ceoly Harris July 11, 2011 Office of Senator Mark DeSaulnier State Capitol, Room 5035 Sacramento, CA 95814 Dear Senator DeSaulnier: Thank you for casting your vote for AB 612 (Gordon) at the June 22, 2011 hearing of the Senate Governance and Finance Committee and on the floor of the Senate last week. It means a lot to us because, if signed into law by the Governor, AB 612 will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. This, in turn, will allow us to make the most efficient use of existing property tax revenues and it will provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Thank you for your support. We also appreciate the opportunity to meet with our staff member Max Carter-Oberstone on pP Pp Y Y May 25, 2011 in Sacramento to discuss the bill and would like to thank him for his active interest and guidance. Respectfully, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors 33o Distel Circle Los Altos,CA 94022 650-6qT izoo 6s0 69,0485 vvwoi openspaCe 0rg (4� GENERAL MANAGER Stephen E Abbcs Regional OpenSpace Midpeninsula Regional Open Space District BOARD OF DIRECTORS Pete Siemens Yoriko KiShanoto ]ed Cy' Cur!RIM" c j o no I te Ha n k o July 11, 2011 Fecily li'if I,--, Office of Senator Lom Hancock State Capitol, Room 2082 Sacramento, CA 95814 Dear Senator Hancock: Thank you for casting your vote for AB 612 (Gordon) at the June 22, 2011 hearing of the Senate Governance and Finance Committee and on the floor of the Senate last week. It means a lot to us because, if signed into law by the Governor, AB 612 will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. This, in turn, will allow us to make the most efficient use of existing property tax revenues and it will provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Thank you for your support. We also appreciate the opportunity to meet with your staff members Marla Cowan and Sarah Erlich on May 25, 2011 in Sacramento to discuss the bill and would like to thank them for their active interest and guidance. Respectfully, a Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors ,,,o Distel C.Irde Los A!tisS,CA 94022 6=i0 C")I 12 Do 650 6�j i 04S� VVWVv openspnce c)t GENERAL MANAGER Stephen E Abhors Regional OpenSpaee Midpeninsula Regional Open Space District HOARD OE DIRECTORS Pete Slernerls Yonko Kishimoto )rid Cyr Cort Riffle rionette lianko 1_arry Nassett July 11, 2011 Cechy Harris Office of Senator Christine Kehoe State Capitol, Room 5050 Sacramento, CA 95814 Dear Senator Kehoe: Thank you for casting your vote for AB 612 (Gordon) at the June 22, 2011 hearing of the Senate Governance and Finance Committee and on the floor of the Senate last week. It means a lot to us because, if signed into law by the Governor, AB 612 will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. This, in turn, will allow us to make the most efficient use of existing property tax revenues and it will provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Thank you for our support and for giving us the opportunity to meet with your staff to discuss Y Y Pp g g the bill. Respectfully, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors t J V 330 Distel Circle Los,Altos,CA 94022 6So 69 1 1200 650 69 i or,SS rsww openspace Orb t Regional OpenSpaee Midpeninsula Regional Open space District July 11, 2011 Office of Senator Lois Wolk State Capitol, Room 5114 Sacramento, CA 95814 Dear Senator Wolk: Thank you for casting your vote for AB 612 (Gordon) at the June 22, 2011 hearing of the Senate Governance and Finance Committee and on the floor of the Senate last week. It means a lot to us because, if signed into law by the Governor, AB 612 will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. This, in turn, will allow us to make the most efficient use of existing property tax revenues and it will provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Thank you for your support. We also appreciate the opportunity to meet with Peter Detwiler on May 25, 2011 in Sacramento to discuss the bill and would like to thank him for his active interest and guidance which was critical in ensuring the bill's passage. Respectfully, Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors 33o Distel Ci(Cie Los Altos,CA 94022 b50 691 1?00 Call 091 048, i tivww(0,:11,U Ice 0i I II GENERAL MANAGER Stephen E Abhors RegioonaI O penSpace MidpeninSLila Regional Open Space. District BOARD OF DIRECTORS Pete Siemens Yoriko Ki,himoto Jed Cyr Curt Riffle Honette Hanko Larry Hassett Cecily Harris July 11, 2011 Office of Senator Bob Huff State Capitol, Room 5097 Sacramento, CA 95814 Dear Senator Huff: Thank you for casting your vote for AB 612 (Gordon) at the June 22, 2011 hearing of the Senate Governance and Finance Committee and on the floor of the Senate last week. It means a lot to us because, if signed into law by the Governor, AB 612 will extend the term that the Midpeninsula Regional Open Space District has to repay promissory notes from 20 to 30 years. This, in turn, will allow us to make the most efficient use of existing property tax revenues and it will provide an increase in our funds to purchase and preserve vital natural open space lands now, while those lands are still available. Thank you for your support. We also appreciate the opportunity to meet with your staff member Julius Chen on May 25, 2011 in Sacramento to discuss the bill and would like to thank him for his active interest and guidance. Respectfully, C�w&�V Stephen E. Abbors General Manager cc: Assemblymember Rich Gordon Ralph Heim, Public Policy Advocates MROSD Board of Directors s" M 33oDistelCircle Los Altos,CA940)2 65o69112e0 6506giO4E; wwwoperlspace:org � t� I II regional District For Immediate Release MidPe, OP` • 2011 Contact: Rhea Maze,650.691.1200 x 566 And they' re off! aocachers begin preserve challenge after weekend event Los Altos,California [July 11,20111 —The Midpeninsula Regional Open Space District's Preserve Circuit Geo-Challenge program launch event brought out eager bay area geocachers of all ages and experience levels this weekend. From extreme geocachers with established alias names and countless caches under their belts, who set off in search of the District's new circuit of 22 caches as soon as the points went live Saturday morning, to curious families who participated in a beginner level geocaching clinic to explore new ways of enjoying the outdoors this summer, there was something for everyone at the event and excitement for the District's new program was contagious. l litting the Trail Solving the Puzzle Finding the Treasure! r f 'M r r r i p Middle image: I-Hen Moore(left)and Jiana Schnabeo learn to enter coordinates into their GPS "We hope to get to 100 caches by the end of the summer," said sister and brother team Samantha, 21, and Nicholas, 11, Blonstein of Palo Alto who have found 60 geocaches thus fE' Summertime affords youth plenty of time to get outside and explore but for many of them hr does not appeal. Saturday's event proved that when you throw fun, new technology, and a; treasure seeking game into the mix, youth are drawn to the experience. During the beginni� clinics, kids led their parents through the various clues, often stopping to point out banap` lizards, and dragonflies that they spotted along the way. "That's what's so great about geocaching, kids are suddenly surrounded by and interested in the things you wanted t�' in the first place," said clinic leader and REI Market Supervisor Steve Wood. it 1 /I 1 1 I I Wood, whose geocaching alias is workerofwood, taught clinic participants what geocaching is, how to use a handheld GPS device, and how to geocache safely in nature. He led the groups through a 4 cache challenge in Skyline Ridge Open Space Preserve. Participants caught a beautiful view of Horseshoe Lake from a trail lined with blooming Farewell-to-Spring flowers and learned to identify and avoid poison oak, respect wildlife, and strategically plan their geocaching adventures. "GPS devices can only tell you so much," Wood explained when participants quickly encountered the challenge of not being able to follow their handheld units `as the crow flies' to reach caches. "GPS is there to guide you,but you cannot follow it blindly. You have to be conscious of your steps and plan your routes." "We had so much fun," said Ellen Moore, 28, an Engineer from Menlo Park who participated in the first clinic of the day with her mentee Jiana Schnabeo, 13, of San Francisco. "My coworkers are really into it and I thought it would be a fun activity to do with Jiana."The two proved a great team and were the first to find the final cache of prizes. "We'll definitely do this again," Moore said. The two get together one weekend a month as members of the Adoptee Mentor Program. "I never really knew this place existed. Geocaching is a lot of fun because it takes you places you otherwise might never see." Participants who began the Preserve Circuit Geo-Challenge on Saturday picked up a `preserve passport' to carry while using a handheld GPS device to search for a designated circuit of geocaches located throughout 22 open space preserves. Each geocache contains a stamp and participants can earn unique collectables as they fill their up their passport. Geocaching is an exciting way to combine technology and outdoor adventure. To participate in the challenge, check the District's website for full program information. Created by voters in 1972, the Midpeninsula Regional Open Space District has successfully protected nearly 60,000 acres of open space. The District is a California special district whose mission is to acquire and preserve a regional greenbelt of open space land in perpetuity,protect and restore the natural en vironment, and provide opportunities for ecologically sensitive public enjoyment and education. ht62 llwww apenspace.org. i I I I • ' ( Mid peninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager /W,c, From: Michael C. Williams, Real Property Manager Date: July 1, 2011 Subject: Peninsula Open Space Trust(Silva) Property Addition, Russian Ridge Open Space Preserve Escrow closed for the subject transaction on June 2$ 2011 and title to and possession of this 97.5-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan,approved by the Board of Directors at its meeting of May i 1, 2011. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Ownership Status: Board Approval Date& Preserve Count p Resolution Number or & &. Grantor Acres (Fee,Easement,Lease, General Manager Approval Area A.P.N. Mgmt Agreement) Date San Mateo PENINSULAOPEN 97.5 Fee May 11,2011 Russian Ridge 080-380-030 SPACE TRUST Resolution No. 1 1-16 Mgmt. Status: Dedication Date Closing Date (Open,Closed,CMU, & Type purchase Price GIS Code or Other) Status(Intended or Withheld) PARTIAL:OPEN TRAIL Cash $2.590,000 JUNE 28,2011 SEGMENT, Intended Grant 500.000 213� REMAINDER IS CLOSED I Total $3,090.000 Misc.Notes: I. The District was awarded a grant in the amount of$500,000 from the California Coastal Conservancy for this purchase. As part of the grant agreement,the District is to implement a sign plan that acknowledges the Coastal Conservancy funding of this purchase. 2. Rental Residence Maintenance items are being completed before soliciting tenant under a month to month rental agreement as part of the Property Management program. 3. The Purchase Agreement includes a five year covenant with POST for POST to propose a recognition sight for POST's outgoing President,Audrey Rust and to recognize significant donors. These items will be referred to the District's Use and Management Committee. cc: Accounting Structures Values:$450,000 residence,$25,000 Garage&,$25,000 Barn Board of Directors Field Offices(SFO&FFO) G1S Coordinator Leeal Admin.Assistant:See Accountine Above Management Analyst Operations Manager Planning Manager Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner I I� 41, 77; 0 ' IMidpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors,General Manager:W From: Michael C. Williams, Real Property Manager Date: July 1, 2011 Subject: Peninsula Open Space Trust(Silva) Property Addition, Russian Ridge Open Space Preserve Escrow closed for the subject transaction on_June 28,2011 , and title to and possession of this 97.5-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of May 11, 2011. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Board Approval Date& FPreserve �Co unt Ownership Status: ResolutionNumber or & & Grantor Acres (Fee, Easement,Lease, General Manager Approval Area .P.N. Mgmt Agreement) Date San Mateo PENINSULA OPEN May 11,2011 Russian Ridge 97 5 Fee Resolution No. 1 I-16 080-380-030 SPACE TRUST Dedication Date Mgmt.Status: G►S Code FCausing Date (Open,Closed,CMU, Status(intended or Type Purchase Price or Other) Withheld) PARTIAL:OPEN TRAIL Cash $2,590,000 Intended Grant 5$ 00,00(l 2135 JUNE 28,2011 SEGMENT, Total $3,090.000 REMAINDER IS CLOSED —�_— Misc.Notes: I. The District was awarded a grant in the amount of$500,000 from the California Coastal Conservancy for this purchase. As part of the grant agreement,the District is to implement a sign plan that acknowledges the Coastal Conservancy funding of this purchase. 2. Rental Residence Maintenance items are being completed before soliciting tenant under a month to month rental agreement as part of the Property Management program. 3. The Purchase Agreement includes a five year covenant with POST for POST to propose a recognition sight for POST's outgoing President,Audrey Rust and to recognize significant donors. These items will be referred to the District's Use and Management Committee. cc: Accounting Structures Values:$450,000 residence,$25,000 Garage $25.000 Barn Board of Directors Field Offices(SFO& FFO) GIS Coordinator Legal Admin.Assistant: See Accounting Above Management Analyst Operations Manager Planning Manager Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner Midpeninsula Regional Open Space District For Immediate Release Date: July 11, 2011 Contact: Rhea Maze, 650.691.1200 x 566 And they' re off! Geocachers begin preserve challenge after weekend event Los Altos, California [July 11,20111 —The Midpeninsula Regional Open Space District's Preserve Circuit Geo-Challenge program launch event brought out eager bay area geocachers of all ages and experience levels this weekend. From extreme geocachers with established alias names and countless caches under their belts, who set off in search of the District's new circuit of 22 caches as soon as the points went live Saturday morning, to curious families who participated in a beginner level geocaching clinic to explore new ways of enjoying the outdoors this summer, there was something for everyone at the event and excitement for the District's new program was contagious. Hitting the Trail Solving the Puzzle Finding the Treasure! 71 t Middle image: Ellen Moore(left)and Jiana Schnabeo learn to enter coordinates into their GPS "We hope to get to 100 caches by the end of the summer," said sister and brother team Samantha, 21, and Nicholas, 11, Blonstein of Palo Alto who have found 60 geocaches thus far. Summertime affords youth plenty of time to get outside and explore but for many of them hiking does not appeal. Saturday's event proved that when you throw fun, new technology, and a treasure seeking game into the mix, youth are drawn to the experience. During the beginner level clinics, kids led their parents through the various clues, often stopping to point out banana slugs, lizards, and dragonflies that they spotted along the way. "That's what's so great about geocaching, kids are suddenly surrounded by and interested in the things you wanted them to see in the first place," said clinic leader and REI Market Supervisor Steve Wood. Wood, whose geocaching alias is workerofwood, taught clinic participants what geocaching is, how to use a handheld GPS device, and how to geocache safely in nature. He led the groups through a 4 cache challenge in Skyline Ridge Open Space Preserve. Participants caught a beautiful view of Horseshoe Lake from a trail lined with blooming Farewell-to-Spring flowers and learned to identify and avoid poison oak, respect wildlife, and strategically plan their geocaching adventures. "GPS devices can only tell you so much,"Wood explained when participants quickly encountered the challenge of not being able to follow their handheld units as the crow flies' to reach caches. "GPS is there to guide you, but you cannot follow it blindly. You have to be conscious of your steps and plan your routes." "We had so much fun," said Ellen Moore, 28, an Engineer from Menlo Park who participated in the first clinic of the day with her mentee Jiana Schnabeo, 13, of San Francisco. "My coworkers are really into it and I thought it would be a fun activity to do with JIana." The two proved a great team and were the first to find the final cache of prizes. "We'll definitely do this again," Moore said. The two get together one weekend a month as members of the Adoptee Mentor Program. "I never really knew this place existed. Geocaching is a lot of fun because it takes you places you otherwise might never see." Participants who began the Preserve Circuit Geo-Challenge on Saturday picked up a 'preserve passport' to carry while using a handheld GPS device to search for a designated circuit of geocaches located throughout 22 open space preserves. Each geocache contains a stamp and participants can earn unique collectables as they fill their up their passport. Geocaching is an exciting way to combine technology and outdoor adventure. To participate in the challenge, check the District's website for full pi-m garn information. Created by voters In 1972, the mldpenirsl/la Regional Open Space District has successfully protected nearly 60,000 acres of open space. The District Is a California special district whose mission 15 to acquire and preserve a regional greenbelt of open space land In perpetuity,protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. =Q:�www.o�en5 aCeOr • ' IMidpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager From: Michael C. Williams, Real Property Manager Date: July 1, 2011 Subject: Peninsula Open Space Trust(Silva) Property Addition, Russian Ridge Open Space Preserve Escrow closed for the subject transaction on June 28. 2011 ,and title to and possession of this 97.5-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the were notified of this with the Public Notification Policy, neighbors to the property accordance g Board. Ina Y purchase. As there were no comments made by any of the neighbors or members of the public that might Use and Manag ement o tion of the Preliminary f escrow ma rks the final adg close o require amendments, p Plan, approved by the Board of Directors at its meeting of May 11, 2011. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Board Approval Date& Ownership Status: pp County P Preserve Cou n Number or -Y Resolution& & Grantor Acres (Fee, Easement,Lease, General Manager Approval Area A.P.N. Mgmt Agreement) Date May 1 t 2011 San Mateo PENINSULA OPEN Fee y Russian Ridge 97.E Resolution No. 11-16 080-380-030 SPACE TRUST Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & TV" Purchase Price GfS Cade or Other) Status(Intended or Withheld) PARTIAL:OPEN TRAIL Cash $2.590,000 JUNE 28,2011 SEGMENT, Intended Grant $ 500.000 2135 it REMAINDER IS CLOSED Total $3,090.000 Misc.Notes: 1. The District was awarded a grant in the amount of$500,000 from the California Coastal Conservancy for this purchase. As part of the grant agreement,the District is to implement a sign plan that acknowledges the Coastal Conservancy funding of this purchase. 2. Rental Residence Maintenance items are being completed before soliciting tenant under a month to month rental agreement as part of the Property Management program. 3. The Purchase Agreement includes a five year covenant with POST for POST to propose a recognition sight in President Audr ey Rust and to recognize significant donors. These items will be OST's outgoing g for P g g g Y referred to the District's Use and Management Committee. it cc: Accounting Structures Values:$450,000 residence,$25,000 Garage&,$25,000 Barn Board of Directors Field Offices(SFO& FPO) GIS Coordinator Legal Admin.Assistant: See Accounting Above Management Analyst Operations Manager Planning Manager Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner r - Midpeninsula Regional • ' Open Space District CLOSING MEMORANDUM ��wTo: Stephen E. Abbors,General Manager y L From: Michael C. Williams, Real Property Manager Date: July 1, 2011 Subject: Peninsula Open Space Trust(Silva) Property Addition, Russian Ridge Open Space Preserve Escrow closed for the subject transaction on June 28. 2011 , and title to and possession of this 97.5-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments,close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of May 11, 2011. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Board Approval Date& Preserve Count Ownership Status: Resolution Number or & & Grantor Acres (Fee, Easement,Lease, General Manager Approval Area A.P.N. Mgmt Agreement) Date May 11,2011 San Mateo PENINSULA OPEN Russian Ridge 97.5 Fee Resolution No. 1 1-16 080-380-030 SPACE TRUST Mgmt. Status: Dedication Date Closing Date (Open,Closed,CMU, & Type GIS Code Status(Intended or Purchase Price or Other) Withheld) PARTIAL,:OPEN TRAIL Cash $2,590,000 JUNr 28,2011 SEGMENT, Intended Grant 5$ 00,000 2135 REMAINDER Is CLOSED Total $3,090.000 Misc.Notes: I. The District was awarded a grant in the amount of$500,000 from the California Coastal Conservancy for this purchase. As part of the grant agreement,the District is to implement a sign plan that acknowledges the Coastal Conservancy funding of this purchase. 2. Rental Residence Maintenance items are being completed before soliciting tenant under a month to month rental agreement as part of the Property Management program. 3. The Purchase Agreement includes a five year covenant with POST for POST to propose a recognition sight for POST's outgoing President,Audrey Rust and to recognize significant donors. These items will be referred to the District's Use and Management Committee. cc: Accounting Structures Values:$450,000 residence,$25,000 Garage $25,000 Barn Board of Directors Field Offices(SFO&FFO) GIS Coordinator Legal Admin.Assistant: See Accounting Above Management Analyst Operations Manager Planning Manager Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner