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HomeMy Public PortalAboutMinutes Library 09-20-06McCall Public Library Board of Trustees Meeting 20 September 2006 I. CaII to Order: 4:15 pm. II. Attendance: Anne Kantola, Ed Hershberger, Diane DeChambeau, Lynn Lewinski, Robyn Armstrong, Susie Reddick, Lindley Kirkpatrick A. Lindley joined us early to discuss City -related matters. During the July Council meeting, new library fees were approved but the Council would like to discuss again the issue of residency as it relates to library cards. After some discussion, Ed moved that we advise the Council that the Library Board would support a broadening of the definition of a person who qualifies for a library card from "resident" to "resident and/or property tax payer with the City limits", in addition to City employees as already approved. Lynn seconded the motion which passed unanimously. Regarding our $15,000 shortfall, Lindley has just about made up the budget discrepancy; it looks like we're down to $1,000. We may end the year in the red, which could reduce our fund balance by $1,000 at the start of FY 2007. III. Minutes: Ed moved to approve the August minutes. Susie seconded the motion which passed unanimously. IV. Staff Report: Barbara resigned as of September 2nd. Sue Rost has been filling in; Anne just ran the vacancy announcement today. The position may be filled by a recreation department employee. In addition, Arlis will be a full-time employee beginning October 1st and the Adult Services position will be advertised beginning September 28th. V. Friends Report: Diane is working as a landscape architect at the Pumphouse. Meg attended a recent meeting to thank the Friends for their purchase of our soon -to -be -installed book drop and for replacing keys to the Library that were stolen from the Pumphouse. Work is starting on the Festival of Trees, including efforts by middle school students who will assist with advertising. The Festival of Trees will be held again at the golf course; Christie and Sigrid will chair the event. VI. Budget and Stats: Anne will find the ledger for Ed; other information was passed to him today. Last month, Anne collected $1900 in fees. VII. Old Business: We tabled the first three items. Susie will bring a copy of the high school Internet use form for consideration next time. A. SWIRLS in Midvale: Anne reports that some Boards are more hands- on with finances to the point of signing checks. After discussion, we acknowledged that we're content with the status quo and don't feel the need to get more involved. Anne encouraged us, however, to remember that we are in charge of library policy; the City Council cannot make changes in that area. B. LOT Money: Our $800 was spent on surge protectors. We should come up with suggestions for next year. C. Gates Computers: Anne hasn't ordered them yet, but will do so after October 1st. D. Library Cards: The cards will change colors this fall. Our application will be reworked to include a place for parents to indicate awareness and approval of Internet use and video checkouts by minors. The application will also request email addresses. E. Auction: This Saturday! F. Residency: We covered this while Lindley was here. VIII. New Business: A. Bookdrop: Including delivery, the charges are just over $1000. Again, many thanks to the Friends for taking care of this! B. Insurance: Anne informed us that our insurance coverage is inadequate and ask that we prepare a report for the City. With Ed's help we calculated a need for $1,000,000 to cover real property and $1,100,000 to cover personal property. These numbers will be turned in to the City. C. Board Duties: We've covered most of this already, but added a goal to include Comp Plan Updates at future meetings. Board members are taking turns attending these meetings; Susie will go to the next one on October 3rd and report at our next meeting. D. New Item: Robyn checked with Erin McCusker regarding our ability to sign petitions such as Council member recalls without compromising our positions as Board Members. Erin, who works with the State Library, says that we may do so. See attached email. IX. Adjournment: 5:50 pm. Robyn irmstrong, Chairpe Next Meeting: Thursday, October 19th Date