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20080521lbmMcCall Public Library Board of Trustees Meeting May 21, 2008 Library Conference Room, 3:00 PM I. Call to Order: II. Attendance: Ed Hershberger, Anne Kantola, Jill Meyer, Jamie Bell III. Minutes: Approved IV. Director's Report: a. Budget and Stats: Nothing significant to report. Stats report will be distributed via email by Anne. b. Staff: City recommended keeping Cassandra. Gaye is now officially a substitute employee (part-time, seasonal) V. Friends report: None. VI. Old Business: a. Report for Council: Council pleased, described presentation as professional b. Mural: Have not heard from artist regarding changes. c. Book inventory: Going well, and almost finished. d. Strategic Plan: Ed sent draft to board members. Members to bring their copies, with recommendations, to next meeting. Will be voting to adopt changes to strategic plan at next meeting. e. Redesign: Board viewed new changes to library. f. State Newsletter: Anne will resubmit. Jamie Bell has not received newsletter as of yet. g. C ode of Ethics for Board: Board decided a code of ethics is unnecessary at this time. VII. New Business: a. ESL card: Lida requested we allow ESL students, currently in attendance, to be provided a free library card (ESL material access only) for the duration of the ESL class. b. Policy Manual: Table of Contents. Anne will bring updates, but otherwise will leave as -is. c. 2009 Budget: First draft discussed at meeting yesterday. Rising costs due to fuel and power charge increases. Shelving purchased, but will be moved to new building when time comes. T-12 lights (ask Anne). Existing facility requires constant upgrading with emphasis on interior. No great changes, other than Gaye's hour reduction, to report. Building Plan: $10k as line -item. d. Building Plans: Anne spoke to local architect. Need to identify source(s) of financing before significant planning/time investment takes place (architect says need to identify support right from the get -go). City campus needs a bond. City priority places Police Station before library, understandably. The Board of Trustees needs to research national average for cost, number of books, etc. in order to make reliable contribution to planning. Population: Library's approximate count gives 30,000 visitors annually. Board believes this number is low due to casual technique used for tracking visitors. This count also indicates that financial support for library cannot stem from tax -base alone (as it is not a fair representation of level of service the community is seeking from its library). WISH LIST: Board members need to start developing a wish list for the new library. Each member to submit their list by the end of the summer. e. Lot Money: Shelves...Anne will order enough to spend the lot money, as it is provided. VIII. Adjournment: Our next meeting will be June 17, at 10:00 a.m. Jamie Bell will not be present, as it conflicts with her current work schedule. 6-21-j-oeb Date A reminder to all, please submit items of concern or interest before the agenda is made up. Anne will send a draft with the report and stats at the first of the month.