HomeMy Public PortalAbout20110914 - Agenda Packet - Board of Directors (BOD) - 11-25 Midpeninsula Regional
' Open Space District
Meeting 11-25
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Hatch Elementary School
490 Miramontes AyenueStreet
Half Moon Bay,California
Wednesday, September 14,2011
REGULAR MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 7:00 P.M.*
AMENDED AGENDA
REGULAR MEETING
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—
PUBLIC SESSION
ROLL CALL
SPECIAL ORDERS OF THE DAY
ORAL COMMUNICATIONS—PUBLIC
ADOPTION OF AGENDA
7:05 CONSENT CALENDAR
1. Approve Minutes of the District's Special and Regular Meeting—August 10,2011
2. Approve Revised Claims Report
3. Approve Written Communications—None
4. Authorization for the General Manager to Amend the Professional Services Contract with Koff&
Associates, Inc.—A. Spiegel
7:10 BOARD BUSINESS
5. Approve the District's 2011 Strategic Plan —K. Drayson
6. Award of Contract for Geotechnical Investigations and Pond Repair Design for Ponds DR07 and DR08
located at La Honda Creek Open Space Preserve and Determine that the Recommended Actions are
Categorically Exempt from the California Environmental Quality Act—J. Anderson
7:10 BOARD BUSINESS(CONTINUED)
7. Authorization to Amend a Contract with ERM-West, Inc. for an Additional$95,500 to Continue Providing
Environmental Consulting Services for the Alma College Petroleum Release at Bear Creek Redwoods Open
Space Preserve and Determine that the Recommended Action is Categorically Exempt from the California
Environmental Quality Act—K. Lenington
8. Approve a Funding and Acquisition Agreement with the City of Saratoga and the County of Santa Clara for
purchase of the County of Santa Clara Roads and Airports Property, located west of the City of Saratoga
along the south side of Highway 9(Congress Springs Road)in unincorporated Santa Clara County
(Assessor's Parcel Numbers 503-32-001 and 517-32-001);Acceptance of a Conservation Easement over the
County Roads Property;Adopt the Preliminary Use and Management Plan for the Property; and Approve
the Negative Declaration prepared by the City of Saratoga in accordance with the California Environmental
Quality Act—M.Williams
INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements
concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for
factual information;request staff to report back to the Board on a matter at a future meeting;or direct staff to
place a matter on a future agenda.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order.
TO ADDRESS THE,BOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors.
You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.
Alternately,you may comment to the Board by a written communication,which the Board appreciates.
Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members,the General Manager,and
members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200.
Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the
meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022.
CERTIFICATION OF POSTING OF AGENDA
1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing amended agenda for the Regular
Meeting of the MROSD Board of Directors was posted and available for review on September 9,2011,at the Administrative Offices of MROSD,330 Distel Circle,
Los Altos California,94022. The agenda is also available on the District's web site at http://www.openspace.org.
Signed this 9'h day of September,at Los Altos,California.
e,s
District Clerk September 9,2011
i
' IMidpeninsula Regional
Open Space District
i
Meeting 11-25
i
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
490 Miramontes Street
Half Moon Bay,California
Wednesday, September 14, 2011
REGULAR MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 7:00 P.M.*
AGENDA
REGULAR MEETING
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT-
PUBLIC SESSION
ROLL CALL
SPECIAL ORDERS OF THE DAY
ORAL COMMUNICATIONS-PUBLIC
ADOPTION OF AGENDA
7:05 CONSENT CALENDAR
1. Approve Minutes of the District's Special and Regular Meeting—August 10,2011
2. Approve Revised Claims Report
3. Approve Written Communications—None
4. Authorization for the General Manager to Amend the Professional Services Contract with Koff&
Associates, Inc.—A. Spiegel
7:10 BOARD BUSINESS
5. Approve the District's 2011 Strategic Plan —K.Drayson
6. Award of Contract for Geotechnical Investigations and Pond Repair Design for Ponds DR07 and DR08
located at La Honda Creek Open Space Preserve and Determine that the Recommended Actions are
Categorically Exempt from the California Environmental Quality Act—J.Anderson
I
I
7:10 BOARD BUSINESS(CONTINUED)
7. Authorization to Amend a Contract with ERM-West Inc. for an Additional$60 500 to Continue Providing
g
Environmental Consulting Services for the Alma College Petroleum Release at Bear Creek Redwoods Open
Space Preserve and Determine that the Recommended Action is Categorically Exempt from the California
Environmental Quality Act—K. Lenington
i
8. Approve a Funding and Acquisition Agreement with the City of Saratoga and the County of Santa Clara for
purchase of the County of Santa Clara Roads and Airports Property, located west of the City of Saratoga
along the south side of Highway 9(Congress Springs Road)in unincorporated Santa Clara County
(Assessor's Parcel Numbers 503-32-001 and 517-32-001);Acceptance of a Conservation Easement over the
County Roads Property;Adopt the Preliminary Use and Management Plan for the Property; and Approve
the Negative Declaration prepared by the City of Saratoga in accordance with the California Environmental
Quality Act—M.Williams
INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements
concerning activities of District Directors and staff;opportunity to refer public or Board questions to staff for
factual information;request staff to report back to the Board on a matter at a future meeting;or direct staff to
place a matter on a future agenda.
A. Committee Reports
B. Staff Reports
C. Director Reports
I
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order.
TO ADDRESS THE BOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors.
You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.
Alternately,you may comment to the Board by a written communication,which the Board appreciates.
Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members,the General Manager,and
members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200.
Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the
meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022.
1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD'),declare that the foregoing amended agenda for the Regular
Meeting of the MROSD Board of Directors was posted and available for review on September 9,2011,at the Administrative Offices of MROSD,330 Distel Circle,
Los Altos California,94022. The agenda is also available on the District's web site at http://www.openspace.org,
Signed this 9'"day of September,at Los Altos,California.
District Clerk September 9,2011
I
1
RESOLUTION NO. 11-30
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRATING
i
DIRECTOR NONETTE HANKO'S 80TH BIRTHDAY
j WHEREAS,more than forty years ago,Nonette Hanko stood where Los Trancos and Monte
I Bello Preserves are today,and cast her eyes south to Mount Umunhum and north to Purisima Creek and
west to the Pacific Ocean and resolved to create a bi-county open space district that forever changed our
lives and the lives of generations yet to come; and
WHEREAS,the District would not have been formed and would not have accomplished so much
for the public's benefit,including the preservation of over 60,000 acres of permanently protected open
space,were it not for Nonette Hanko's foresight,tenacity,political acumen; and
WHEREAS,Nonette Hanko has been instrumental in the formation of the Midpeninsula
Regional Open Space District,and has been a consistent advocate for carrying forward the vision of the
voters who originally brought the District into existence so many years ago, it is herby requested that
Nonette continue as the"Queen Bee" of this continually active hive of conservation activity and keep the
"buzz" going for a long, long time; and
WHEREAS,Nonette Hanko is known for her powers of persuasion,her real negotiating secret is
the power of her wonderful,magical brownies; guaranteed to sway even the most ardent opponent.
WHEREAS,no one has the extraordinary institutional memory of highlights and history of the
nearly 40 years of MROSD's existence as does Nonette Hanko; and
WHEREAS,Nonette Hanko has always believed in the power of ordinary people of good will to
make an extraordinary and lasting difference on the peninsula and through her work has helped ensure
that the region remains one of the world's most beautiful places; and
WHEREAS,Nonette Hanko is an inspiration to citizens who want to make a positive difference
in the world and living proof that Margaret Mead was right when she said: "Never underestimate the
power of a small group of committed people to change the world. In fact,it is the only thing that ever
has"; and
WHEREAS,Nonette Hanko, mother of the OP p
Regional Mid eninsulaen S ace District,did,as
P
I
all good parents do,give her child roots and, forty years later, as all good parents also do, is giving her i
child"wings"; and
WHEREAS,Nonette Hanko's outstanding efforts and everlasting contributions have rightfully
received tremendous praise and commendation,having received the prestigious Creators of Legacy award
as part of the Palo Alto Centennial, selected to be part of the Santa Clara County Environmental Hall of
Fame by the League of Conservation voters, awarded the World of Outdoors from the Girl Scouts of
Santa Clara County,bestowed with the Lifetime of Achievement Award from Averudas, and recognized
as Woman of the Year by the 21"Assembly District of the California legislature; and
NOW,THEREFORE,BE IT RESOLVED that the Directors of the Midpeninsula Regional
Open Space District congratulate Nonette Hanko on her 80`'birthday, look back on her accomplishments
with gratitude and awe and wish her all the best for the future.
Claims No. 11-15
Meeting 11-25
Date 9/14/11
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
15832 $48,100.00 "1 TKO General Engineering& Construction Services For Big Dipper Ranch Roads Restoration
Construction Project
15833 $27,487.17 ERM-West Consulting Services-Investigate Source And Characterize
Contamination At Bear Creek Redwoods
15834 $12,570.00 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software
Selection,Evaluation&Implementation
15835 $10,766.03 Phytosphere Research Consultation, Field Sampling&Monitoring Of Sudden Oak Death
15836 $10,341.40 IHI Environmental Third Party Monitoring For Mt. Umunhum Remediation Project
15837 $9,370.00 Timothy C. Best,CEG Geotechnical Consultant For Construction Oversight,Testing And
Final Reporting For The Big Dipper Ranch Roads Restoration
Project
15838 $7,040.55 Design,Community&Environment Assistance Assembling Resource Management Policies
15839 $4,717.00 The Bank Of New York Mellon Note Paying Agent Fees- 1999 Revenue Bonds/2005 Refunding
Promissory Notes
15840 $4,644.44 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge
Tree Farm Phase III
15841 $3,863,75 Pape' Machinery Rental Equipment-Excavator For Woods Road Culvert
Replacement
15842 $3,025.80 John Shelton Culverts For La Honda Creek Project
15843 $2,784.13 Pine Cone Lumber Welded Fence Wire&T-Posts For Plant Cages At Skyline Ridge
Tree Farm Phase III/Lumber For Alpine Pond Dock/Lumber For
Nature Center Overhangs
15844 $2,775.00 Minh Le Leadership Consulting Services
15845 $2,574.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge
Tree Farm
15846 $2,556.05 Sunnyvale Ford Vehicle Maintenance&Repairs
15847 $2,503.20 Office Team Office Temp-Real Property Administrative Assistant
15848 $2,000.00 Normal Data Updates For Weed Database
15849 $1,994.00 County Of Santa Clara-Department Hazardous Material Storage Permits-SFO
Of Environmental Health
15850 $1,821.61 Weiss Associates Water Supply Evaluation-Beatty Property
15851 $1,704.09 San Jose Boiler Works HVAC Repairs-AO
15852 $1,691.60 Bowerman Electric Installation Of Electrical Outlets-AO
15853 $1,690.00 Lindsay Wasserman Emerson Catering For Staff Recognition Event
15854 $1,540.00 Isotech Environmental Asbestos&Lead Sampling,Analysis&Reporting For Folger
House
15855 $1,472.20 John Shelton Culverts For Big Dipper Project
15856 $1,439.67 Home Depot Field Supplies/Parts For Trailer Repair/Painting Supplies For
Annex/Supplies For Annex Repairs/Shingles For Nature Center
/Deer Hollow Farm Supplies/Maintenance Supplies For FFO/
Paint For District Gates/SAO Supplies
15857 $1,431.40 Accountemps Accounting Temp
15858 $1,425.00 County Of Santa Clara Parks& District's Share Of Consultant Services To Develop Guadalupe
Recreation Department River Watershed Mercury TMDL Coordinated Monitoring Plan
15859 $1,391.25 J Kaeuper&Company Appraisal Review Of Lobitos Ridge Property
15860 $1,277.49 Metro Mobile Communications Radio Installations, Radio Batteries&Ear Phone Adapter
15861 $1,259.87 CMK Automotive Vehicle Maintenance&Repairs
15862 $1,214.21 Gardenland Power Equipment Field Supplies/Oil&Air Filters/Power Pruner Service/
Chainsaw Parts&Supplies
15863 $1,019.75 Hertz Equipment Rental Equipment Rental-Excavator for Culvert Replacement At Hunt
Property&Fremont Older
15864 $975.00 Econo Tree Service Hazard Tree Removal At RSA
15865 $975.00 Aaron's Septic Tank Service Pumping Services-Rental Residences
15866 $953.10 Shelterbelt Builders Pest Control Recommendation For Preserves
15867 $885.60 Office Team Office Temp-Front Desk
Page 1 of 4 ',.
I
i
Claims No. 11-15
Meeting 11-25
Date 9/14/11
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
15868 $726.23 Costco Break Room Supplies&Field Supplies
15869 $670.52 Statcomm Repair Entrance Gate At RSA
15870 $598.62 Summit Uniforms Uniform Expenses
15871 $584.00 Diamond Quality Printing Mailing Services-Fall Newsletter
15872 $554.77 San Jose Water Company Water Service-RSA
15873 $554.50 Del Rey Building Maintenance Janitorial Supplies-AO
15874 $532.45 G.P. Sports Patrol Motorcycle's Annual Service
15875 $503.56 Staples Office Supplies/Binders/Break Room Supplies
15876 $454.00 Cupertino Medical Group Lead&Asbestos Screening For Former Employee
15877 $414.33 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum
15878 $413.86 Cleve,Casey ESRI International User Conference Expenses
i 15879 $410.45 Mission Valley Ford Vehicle Maintenance&Repairs
15880 $405.77 Lampson Tractor Tractor Repair
15881 $370.56 Recology South Bay Dumpster Service-FFO
15882 $365.00 *2 County Of Santa Clara Assessor's Mailing Address Database For Public Notification
i
Office
15883 $355.95 Lenington, Kirk Reimbursement-Mileage&Cell Phone
15884 $355.00 Pro-Installers Repair Of Glass Door-Rental Residence
15885 $325.00 Degree HVAC Heater Repair-Rental Residence
15886 $318.05 Orchard Supply Hardware Field Supplies/Pest Control Supplies For Annex/SFO Shop
Supplies
15887 $300.00 Ruiz,Ana Reimbursement-Cell Phone&American Planning Association
Membership
15888 $299.82 G&K Services Shop Towel Service-SFO&FFO
15889 $261.32 Stiles Truck Body&Equipment Vehicle Repair
15890 $253.60 Cal-Line Equipment Chipper Repair&Replacement Part
15891 $250.39 Uline Office Supplies-Carpet Chair Mat
15892 $246.55 ADT Security Services Alarm Service-SFO
15893 $241.94 Franciscan Glass Company Sliding Screen Door-Daniels Nature Center
15894 $233.23 Safety Kleen Solvent Tank Service-FFO
15895 $232.68 Priority 1 Public Safety Equipment Repair Siren On Patrol Truck
15896 $232.04 Danielson, Dennis Reimbursement-Uniform Expenses
15897 $200.00 Garrahan Off-Road Training Motorcycle Training
15898 $200.00 Hugg,Tina Reimbursement-American Society Of Landscape Architects
Membership
15899 $200.00 Grandview/Espinosa Road Fund Annual Road Maintenance Dues
15900 $186.95 Peterson Cat Tractor Service
15901 $185.30 Stevens Creek Quarry Drain Rock&Base Rock For Culverts At Bear Creek Redwoods
15902 $180.79 Allied Waste Services Garbage Service-Rental Residences
15903 $177.05 O'Reilly Auto Parts SFO Shop Supplies
15904 $171.87 Continuing Education Of The Bar Legal Updates-California Real Property Remedies
15905 $169.65 FedEx Shipping Charges
15906 $165.00 Lund, Pearson, McLaughlin Fire AO-Quarterly Alarm Inspection
Protection Systems
15907 $160.61 Lausten,Tom Reimbursement-Uniform Expenses
15908 $146.52 Gartside, Ellen Reimbursement-Mileage
15909 $132.79 Turf&Industrial Equipment Company Tractor Supply
15910 $132.00 Ergovera Ergonomic Evaluations&Recommendations
15911 $130.90 McKowan,Paul Reimbursement-Mileage
15912 $128.88 Correia,Anthony Reimbursement-Uniform Expenses
15913 $127.65 Laustsen, Gretchen Reimbursement-Mileage
Page 2 of 4 III
I '
I
Claims No. 11-15
Meeting 11-25
Date 9/14/11
Revised
Midpeninsula Regional Open Space District
i
# Amount Name Description
15914 $119.00 Coastal Sierra Internet Service-SFO
15915 $113.90 Foster Brothers Padlocks -FFO Stock
15916 $107.83 West Payment Center Monthly Subscription For Online Legal Information
15917 $100.00 Beckman, Craig Reimbursement-Cell Phone
15918 $100.00 Half Moon Bay Review Legal Advertisement-Notice Of Invitation To Bid For Folger
Ranch House Remodel Project
15919 $80.54 Langley Hill Quarry Rip Rap For Fremont Older Trail
15920 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain
15921 $72.62 Stanton, Eric Reimbursement-Uniform Expense
15922 $71.00 County Of Santa Clara-Office Of The Fingerprinting Services
Sheriff
15923 $64.40 United Parcel Service Parcel Shipping
j 15924 $60.00 Sanguinetti, David Reimbursement-Cell Phone
15925 $57.75 Protection One Fire Inspection&Monitoring-AO
15926 $54.40 Donlee Pump Company Diesel Pump Gauge Replacement
15927 $51.71 Gou,Vicky Reimbursement-Computer Supplies
15928 $49.95 Wright, Elizabeth Reimbursement-Uniform Expenses
15929 $45.00 Jim Davis Automotive Smog Check
15930 $44.71 Waste Management Of Guadalupe SAO Waste Material Disposal
Disposal Company
15931 $44.00 Ace Fire Equipment&Service Fire Extinguisher Maintenance
Company
15932 $43.00 Allen's Press Clipping Bureau Clipping Service
15933 $41.36 Roberts Hardware Black Mountain Water System Timer
15934 $40.00 Roessler,Cindy Reimbursement-Cell Phone
15935 $38.53 Cascade Fire Equipment Company Stop Switches For Fire Pumpers
15936 $31.77 Hammond,Tracy Reimbursement-Uniform Expenses
15937 $29.19 California Water Service Compan Water Service-Windy Hill
15938 $26.63 Reed&Graham Straw Bales For Fremont Older Culvert
15939 R $9,468.50 Go Native Nursery District Wide Vegetation Management
15940 R $2,765.00 Hans Mehn Reimbursement-Slender False Brome Treatment
15941 R $2,296.53 *3 County Of San Mateo Permit Fee For Folger House Water System Installation
15942 R $1 505.00 Mic
hael Dempsey Reimbursement_
Slender False Brome Treatment
15943 R $1,190.67 Hsieh, Benny Reimbursement-Bluetooth Adapters/Printer Maintenance Kit J
Computer Cases/Computer Fans/Intel Developer Forum
Conference/Mileage
15944 R $1,000.00 Neofunds By Neopost Postage
15945 R $875.00 Hazard Management Services Lead&Asbestos Testing-Silva Property
15946 R $690.74 Condor Country Consulting Red-Legged Frog Habitat Assessment-Long Ridge
15947 R $595.00 Misha Merrill Reimbursement-Slender False Brome Treatment
15948 R $535.97 Chung,Jean Reimbursement-Notary Expenses&Mileage
15949 R $455.49 Office Depot Office Supplies/Paper Trimmer/Keyboard Tray/Binders/
Break Room Supplies/Shredder/Computer Case/Laminating
Supplies
15950 R $445.00 Wayne Behrens Reimbursement-Slender False Brome Treatment
15951 R $284.00 San Mateo County Public Health Tick Testing/Water Testing
15952 R $280.48 Petty Cash Office Supplies/Parking&Mileage/Car Wash/Field Supplies J
Volunteer Supplies
15953 R $275.94 Lowes Supplies For Annex/Plumbing Parts For Horse Trough
15954 R $198.73 *4 County Of Santa Clara-Household Hazardous Waste Disposal Fee
Hazardous Waste
15955 R $180.71 Allied Waste Services Garbage Service-Rental Residences
15956 R $175.00 D&J Septic Tank Services-Rental Residence
i
Page 3 of 4
Claims No. 11-15
Meeting 11-25
Date 9/14/11
Revised
Midpeninsula Regional Open Space District
,I
# Amount Name Description
15957 R $151.10 Coblentz, Patch, Duffy&Bass Legal Services For Federal Trademark Of The District's Logo
15958 R $92.81 Bay Area News Group Legal Ad-Invitation To Bid For The Folger House Remodel
15959 R $92.41 San Jose Water Company Water Service-Rental Residence
15960 R $91.03 California Water Service Company Water Service-Rental Residences
I 15961 R $86.80 McKowan, Paul Reimbursement-Volunteer Supplies
15962 R $69.70 Schectman,Sue Reimbursement-CEQA Training Expenses
15963 R $61.99 Hach Company Chlorine For SFO Water System
15964 R $48.00 Atencio, James Reimbursement-CEQA Training Expenses
Total $223,016.46
*1 Urgent check issued 8/25/11
*2 Urgent check issued 8/26/11
*3 Urgent check issued 9/14/11
*4 Urgent check issued 9/12/11
i
I
Page 4 of 4
r Claims No. 11-15
Meeting 11-25
j Date 9/14/11
i
Midpeninsula Regional Open Space District
# Amount Name Description
15832 $48,100.00 '1 TKO General Engineering& Construction Services For Big Dipper Ranch Roads Restoration
Construction Project
15833 $27,487.17 ERM-West Consulting Services-Investigate Source And Characterize
Contamination At Bear Creek Redwoods
15834 $12,570.00 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software
Selection,Evaluation&Implementation
15835 $10,766.03 Phytosphere Research Consultation, Field Sampling&Monitoring Of Sudden Oak Death
15836 $10,341.40 IHI Environmental Third Party Monitoring For Mt. Umunhum Remediation Project
15837 $9,370.00 Timothy C. Best,CEG Geotechnical Cons
ultant For Construction Oversight,Testing And
Final Reporting For The Big Dipper Ranch Roads Restoration
Project
15838 $7,040.55 Design,Community&Environment Assistance Assembling Resource Management Policies
15839 $4,717.00 The Bank Of New York Mellon Note Paying Agent Fees-1999 Revenue Bonds/2005 Refunding
Promissory Notes
15840 $4,644.44 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge
Tree Farm Phase III
15841 $3,863.75 Pape' Machinery Rental Equipment-Excavator For Woods Road Culvert
Replacement
15842 $3,025.80 John Shelton Culverts For La Honda Creek Project
15843 $2,784.13 Pine Cone Lumber Welded Fence Wire&T-Posts For Plant Cages At Skyline Ridge
Tree Farm Phase III/Lumber For Alpine Pond Dock/Lumber For
Nature Center Overhangs
15844 $2,775.00 Minh Le Leadership Consulting Services
15845 $2,574.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge
Tree Farm
15846 $2,556.05 Sunnyvale Ford Vehicle Maintenance&Repairs
15847 $2,503.20 Office Team Office Temp-Real Property Administrative Assistant
15848 $2,000.00 Normal Data Updates For Weed Database
15849 $1,994.00 County Of Santa Clara-Department Hazardous Material Storage Permits-SFO
Of Environmental Health
15850 $1,821.61 Weiss Associates Water Supply Evaluation-Beatty Property
15851 $1,704.09 San Jose Boiler Works HVAC Repairs-AO
15852 $1,691.60 Bowerman Electric Installation Of Electrical Outlets-AO
15853 $1,690.00 Lindsay Wasserman Emerson Catering For Staff Recognition Event
15854 $1,540.00 Isotech Environmental Asbestos&Lead Sampling,Analysis&Reporting For Folger
House
15855 $1,472.20 John Shelton Culverts For Big Dipper Project
15856 $1,439.67 Home Depot Field Supplies/Parts For Trailer Repair/Painting Supplies For
Annex/Supplies For Annex Repairs/Shingles For Nature Center
/Deer Hollow Farm Supplies/Maintenance Supplies For FFO/
Paint For District Gates/SAO Supplies
15857 $1,431.40 Accountemps Accounting Temp
15858 $1,425.00 County Of Santa Clara Parks& District's Share Of Consultant Services To Develop Guadalupe
Recreation Department River Watershed Mercury TMDL Coordinated Monitoring Plan
15859 $1,391.25 J Kaeuper&Company Appraisal Review Of Lobitos Ridge Property
15860 $1,277.49 Metro Mobile Communications Radio Installations, Radio Batteries&Ear Phone Adapter
15861 $1,259.87 CMK Automotive Vehicle Maintenance&Repairs
15862 $1,214.21 Gardenland Power Equipment Field Supplies/Oil&Air Filters/Power Pruner Service/ J
Chainsaw Parts&Supplies
15863 $1,019.75 Hertz Equipment Rental Equipment Rental-Excavator for Culvert Replacement At Hunt
Property&Fremont Older
15864 $975.00 Econo Tree Service Hazard Tree Removal At RSA
15865 $975,00 Aaron's Septic Tank Service Pumping Services-Rental Residences
15866 $953.10 Shelterbelt Builders Pest Control Recommendation For Preserves
15867 $885.60 Office Team Office Temp-Front Desk
Page 1 of 3 {
Claims No. 11-15
Meeting 11-25
Date 9/14/11
I
Midpeninsula Regional Open Space District
# Amount Name Description
15868 $726.23 Costco Break Room Supplies&Field Supplies
15869 $670.52 Statcomm Repair Entrance Gate At RSA
15870 $598.62 Summit Uniforms Uniform Expenses
15871 $584.00 Diamond Quality Printing Mailing Services-Fall Newsletter
15872 $554.77 San Jose Water Company Water Service-RSA
15873 $554.50 Del Rey Building Maintenance Janitorial Supplies-AO
15874 $532.45 G.P. Sports Patrol Motorcycle's Annual Service
15875 $503.56 Staples Office Supplies/Binders/Break Room Supplies
15876 $454.00 Cupertino Medical Group Lead&Asbestos Screening For Former Employee
15877 $414.33 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum
15878 $413.86 Cleve,Casey ESRI International User Conference Expenses
15879 $410.45 Mission Valley Ford Vehicle Maintenance&Repairs
15880 $405.77 Lampson Tractor Tractor Repair
15881 $370.56 Recology South Bay Dumpster Service-FFO
15882 $365.00 '2 County Of Santa Clara Assessor's Mailing Address Database For Public Notification
Office
15883 $355.95 Lenington, Kirk Reimbursement-Mileage&Cell Phone
i
15884 $355.00 Pro-Installers Repair Of Glass Door-Rental Residence
15885 $325.00 Degree HVAC Heater Repair-Rental Residence
15886 $318.05 Orchard Supply Hardware Field Supplies/Pest Control Supplies For Annex/SFO Shop
Supplies
15887 $300.00 Ruiz,Ana Reimbursement-Cell Phone&American Planning Association
Membership
15888 $299.82 G&K Services Shop Towel Service-SFO&FFO
15889 $261.32 Stiles Truck Body&Equipment Vehicle Repair
15890 $253.60 Cal-Line Equipment Chipper Repair&Replacement Part
15891 $250.39 Uline Office Supplies-Carpet Chair Mat
15892 $246.55 ADT Security Services Alarm Service-SFO
15893 $241.94 Franciscan Glass Company Sliding Screen Door-Daniels Nature Center
15894 $233.23 Safety Kleen Solvent Tank Service-FFO
15895 $232.68 Priority 1 Public Safety Equipment Repair Siren On Patrol Truck
15896 $232.04 Danielson, Dennis Reimbursement-Uniform Expenses
15897 $200.00 Garrahan Off-Road Training Motorcycle Training
15898 $200.00 Hugg,Tina Reimbursement-American Society Of Landscape Architects
Membership
15899 $200.00 Grandview/Espinosa Road Fund Annual Road Maintenance Dues
15900 $186.95 Peterson Cat Tractor Service
15901 $185.30 Stevens Creek Quarry Drain Rock&Base Rock For Culverts At Bear Creek Redwoods
15902 $180.79 Allied Waste Services Garbage Service-Rental Residences
15903 $177.05 O'Reilly Auto Parts SFO Shop Supplies
15904 $171.87 Continuing Education Of The Bar Legal Updates-California Real Property Remedies
15905 $169.65 FedEx Shipping Charges
15906 $165.00 Lund,Pearson,McLaughlin Fire AO-Quarterly Alarm Inspection
Protection Systems
15907 $160.61 Lausten,Tom Reimbursement-Uniform Expenses
15908 $146.52 Gartside, Ellen Reimbursement-Mileage
15909 $132.79 Turf&Industrial Equipment Company Tractor Supply
15910 $132.00 Ergovera Ergonomic Evaluations&Recommendations
15911 $130.90 McKowan, Paul Reimbursement-Mileage
15912 $128.88 Correia,Anthony Reimbursement-Uniform Expenses
15913 $127.65 Laustsen, Gretchen Reimbursement-Mileage
Page 2 of 3
Claims No. 11-15
Meeting 11-25
Date 9/14/11
Midpeninsula Regional Open Space District
# Amount Name Description
15914 $119.00 Coastal Sierra Internet Service-SFO
15915 $113.90 Foster Brothers Padlocks -FFO Stock
15916 $107.83 West Payment Center Monthly Subscription For Online Legal Information
15917 $100.00 Beckman, Craig Reimbursement-Cell Phone
15918 $100.00 Half Moon Bay Review Legal Advertisement-Notice Of Invitation To Bid For Folger
Ranch House Remodel Project
15919 $80.54 Langley Hill Quarry Rip Rap For Fremont Older Trail
15920 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain
15921 $72.62 Stanton, Eric Reimbursement-Uniform Expense
15922 $71.00 County Of Santa Clara-Office Of The Fingerprinting Services
Sheriff
15923 $64.40 United Parcel Service Parcel Shipping
15924 $60.00 Sanguinetti,David Reimbursement-Cell Phone
15925 $57.75 Protection One Fire Inspection&Monitoring-AO
15926 $54.40 Donlee Pump Company Diesel Pump Gauge Replacement
15927 $51.71 Gou,Vicky Reimbursement-Computer Supplies
15928 $49.95 Wright,Elizabeth Reimbursement-Uniform Expenses
15929 $45.00 Jim Davis Automotive Smog Check
15930 $44.71 Waste Management Of Guadalupe SAO Waste Material Disposal
Disposal Company
15931 $44.00 Ace Fire Equipment&Service Fire Extinguisher Maintenance
Company
15932 $43.00 Allen's Press Clipping Bureau Clipping Service
15933 $41.36 Roberts Hardware Black Mountain Water System Timer
15934 $40.00 Roessler,Cindy Reimbursement-Cell Phone
15935 $38.53 Cascade Fire Equipment Company Stop Switches For Fire Pumpers
15936 $31.77 Hammond,Tracy Reimbursement-Uniform Expenses
15937 $29.19 California Water Service Compan Water Service-Windy Hill
15938 $26.63 Reed&Graham Straw Bales For Fremont Older Culvert
Total $199,104.86
`1 Urgent check issued 8/25/11
'2 Urgent check issued 8/26/11
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Page 3 of 3
Midpeninsula Regional
Open Space District
R-11-92
Meeting 11-25
September 14, 2011
AGENDA ITEM 4
AGENDA ITEM
Authorization for the General Manager to Amend the Professional Services Contract with Koff
& Associates, Inc.
GENERAL MANAGER'S RECOMMENDATION eow
Authorize the General Manager to execute an amendment to the professional services contract
with Koff& Associates, Inc. for an additional amount not to exceed$15,000 to complete
additional services relating to the Classification and Compensation Study.
SUMMARY
Koff& Associates was retained in 2010 to provide professional consulting services to complete a
Classification and Compensation Study for the District. Koff& Associates has completed the
Study and presented its findings to the Board on July 13, 2011. With the Study now complete,
some additional consultant support is needed to evaluate staff comments received since July 13,
2011, make any adjustments required to ensure internal alignment, and assist the District with the
implementation plan for the Classification and Compensation Study. These additional services
are expected to cost up to an additional $15,000.
DISCUSSION
At its meeting of June 9, 2010, the Board approved a professional services contract for a District-
wide Classification and Compensation Study with Koff and Associates, Inc. (Consultant) and, at
the August 11, 2010 meeting, approved an amendment to include a benefits study
(see Reports R-10-73 and R-10-90). The Consultant has completed the study and presented its
report and recommendations to the Board at a Study Session on July 13, 2011 (see Report R-11-
67).
In consultation with the General Manager, Administration Department staff has reviewed the
Classification and Compensation Study findings and recommendations, and has identified
several classification salary range placements that will be recommended for adjustment. These
proposed adjustments need to be analyzed and the salary ranges evaluated to ensure that the
recommended placement maintains appropriate alignment within each job family as well as
District-wide. In order to maintain continuity with the work that has already been completed in
___
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y
`..�.'s
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R-11-92 Page 2
developing the Classification and Compensation Plan, it is recommended that the agreement with
the Consultant be amended to increase it by$15,000. By so doing, the Consultant will be able to
continue to provide assistance to Administration staff to ensure consistent analysis and
evaluation of recent staff comments and proposed adjustments, and to provide guidance on
implementing the results of the Classification and Compensation Study in light of the District's
budget and upcoming labor contract negotiations.
FISCAL IMPACT
I
i
The total contract amount of$49,080 was approved by the Board(see Reports R-10-73 and R-
10-90) and incorporated into the District's Fiscal Year 2010-11 Budget. This amount has been
fully expended and an additional $15,000 is needed for the above recommended services. This
addition will bring the total contract for Koff& Associates to an amount not to exceed$64,080.
The additional $15,000 will come from the General Manager's Contingency which has a current
available balance of$34,255.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
No compliance is required as this action is not a project under CEQA.
NEXT STEP
Upon Board authorization the General Manager will enter into a contract amendment with Koff
&Associates, Inc., who shall be given notice to proceed with additional services described
above.
Prepared by:
Annetta Spiegel, Acting Human Resources Supervisor
Contact person:
Same as above
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Midpeninsula Regional
Open Space District
R-11-96
Meeting 11-25
September 14, 2011
AGENDA ITEM 5
AGENDA ITEM
Approve the District's 2011 Strategic Plan
STRATEGIC PLAN AD HOC COMMITTEE RECOMMENDATIONS 4�ow
The Strategic Plan Ad Hoc Committee recommends that the Board:
1. Approve the District's Proposed 2011 Strategic Plan.
2. Direct the Administration and Budget Committee to work with staff to review and adjust the
FY2012-13 draft Action Plan and Budget to reflect the Board's policy direction for a balanced
approach to implement the full mission.
3. Direct the Administration and Budget Committee to work with the District Controller to review the
District's financial model and develop alternative scenarios that are financially sustainable and allow
for a more balanced implementation of the mission.
4. Direct staff to develop prioritization criteria for the FY2012-13 Action Plan that allows for a more
balanced implementation of the mission.
5. Direct the Strategic Plan Ad Hoc Committee to continue to meet, on an as-needed basis, through the
FY 2012-13 Budget and Action Plan development cycle.
g p Y
SUMMARY
On June 10, 2011 at its Strategic Plan Workshop, the Board of Directors (Board) approved staff s
recommendation to implement the District's mission in a balanced manner and directed staff and the
Strategic Plan Ad Hoc Committee (Committee) to further develop the following goals and strategies:
1) Increase collaboration with other land conservation organizations and work toward a common
conservation vision; 2) Evaluate and build public support for regional conservation vision; and
3) Increase District financial and staffing resources to fund the whole mission and increase natural
resource management and public access. This report summarizes the strategies and activities associated
with each goal and requests Board approval of the three goals.
l
R-11-96 Page 2
DISCUSSION
Background
The Board and staff officially kicked off the District's strategic planning process at a workshop in
October 2010, after which, staff and the Strategic Plan Ad Hoc Committee refined the work completed
at the workshop during winter 2011.
During April, May, and June 2011, a series of Board Workshops were held to determine the District's
vision and long-term goals and to develop strategies to accomplish those goals. The culmination of
those efforts was a full-day Board and staff Workshop on June 10, 2011, with two objectives: first, to
reach agreement that the outcomes and quality standards discussed in the workshop will best fulfill the
District's mission; and, second, to develop roadmaps to move forward on the strategies recommended by
staff at the May 25 Board meeting. The June 10'h session ended with a unanimous Board decision that
was based on staff recommendation:
We will continue to purchase land but we will elevate the other two key parts of our mission—
protecting and restoring our lands and providing public access and education—to provide a
better balance in our implementation of the District's overall mission.
At the June 10`h Workshop, the Board and staff discussed how to implement the entire mission well,
ensuring balance between its three components: regional open space greenbelt preservation, protect and
restore the natural environment, and public access and education. The mission-related outcomes and
quality standards proposed by staff were discussed by the Board, as what it looks like when the District
implements its mission well (Attachment A).
In order to move toward these outcomes and quality standards, the District developed the following
goals, which were approved by the Board at the June 1 Oth Workshop:
1. Enhance regional collaboration.
2. Build public support.
3. Enhance financial and staffing resources.
At its regular Board meeting on August 24, 2011, the Board discussed the District's draft Strategic Plan
th
v h n 1 Workshop, and continued that
and StrategyRoadma s which were developed ed out of e June 0
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discussion at the Board and Senior Management Retreat on August 31, 2011. These goals and strategies
are summarized below and discussed in more detail in Attachment B.
R-11-96 Page 3
Goals and Strategies
Goal #1: Enhance Regional Collaboration—Coordinate our activities with other regional conservation
organizations to leverage resources; provide a unified, consistent approach; and maximize our
effectiveness on the peninsula.
Goals Implementation Outputs
Strategies Activities
#1A: Lead partners Hire a consultant Enhanced
in regional collaboration
a conservation Research existing between partners
approach studies
--
Goal#1: #1 B: Determine Research other Integrated Partners'
Enhance District's regional role successes approach to activities are
Regional 0 conservation on --► based on
Collaboration Organize meetings the peninsula Vision Plan
% #1 C: Define goals: with partners
---Iand-, resource Regional
management,and Develop Regional — ►
public access Open Space Vision Conservation
Vision
Plan
Goal #2: Build Public Support—Increase outreach to our constituents to build their support for a
regional vision of land conservation and develop a more comprehensive program to communicate with
the public.
Goals Implementation Outputs
Strategies Activities
#2A: Public Consider an Community Public more
involvement in Advisory Committee leaders& involved with
setting vision&goals advocates for District activities
Increase public District emerge '
Goal#2: engagement
Build Public #26: Increased % Public supports
Support --► District interaction Public supports funding measure
with constituents Get support of Regional -i g
_ opinion leaders Conservation
y #2C: Promote Conduct community Vision
Community-based Voters approve
leadershipworkshops&polls Funding
�, Measure
R-11-96 Page 4
Goal #3: Enhance Financial and Staffing Resources—Increase our revenues, diversify our funding
sources, and increase staffing in order to be successful in creating greater balance between the three
parts of our mission.
Goals Implementation Outputs
Strategies Activities -
Voters approve
Funding
J� Measure
#3A: Evaluate Identify resources --► Funding campaign
pursuing a funding and timeline for
measure funding campaign Increased
Sustainable plan grants and
Goal#3: #3B: Evaluate Explore other for diversifying other revenues
Enhance alternative financial
potential revenues revenues
Financial and —♦ models Re-evaluate Alternative Financial&
Staffing '% business model Staffing Plans business model
Resources
#3C: Increase _ .....____..... optimized to
philanthropy,grants, Develop alternative achieve
and other revenues financial models 0- Alternative balanced
financial models mission
Attachment C shows how these goals, strategies, and potential activities combine to support the District
in implementing its mission in a more balanced manner. These strategies and activities must be
sustainable in order to be implemented and, if after analysis it is determined they are not, alternative
strategies will be developed.
FISCAL IMPACT
Approval of the Committee's recommendation is not expected to impact to the District's FY 2011-12
Budget. Impacts to the FY2012-13 Budget will be evaluated during the development of the annual
budget.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
The proposed actions are not a project under the California Environmental Quality Act(CEQA) and no
environmental review is required.
NEXT STEPS
Once the Board approves the goals and strategies contained in this report, staff will identify resources
and plan activities to implement the strategies and will incorporate them into the FY2012-13 Proposed
Action Plan and Budget. As specific programs and plans are developed, staff will return to the Board
for approval of the recommendations prior to committing financial and staffing resources.
R-11-96 Page 5
Attachments:
Attachment A: Outcomes/Quality Standards
Attachment B: Strategy Roadmaps
Attachment C: District Strategic Plan Summary
Prepared by:
Kate Drayson, Administrative Services Manager
Strategic Plan Working Group:
Craig Beckman, Maint and Resource Supervisor Casey Cleve, GIS Coordinator
Kate Drayson, Administrative Services Manager Anna Duong, Project Manager
Leigh Ann Gessner, Communications Specialist Tom Lausten, Supervising Ranger
Kirk Lenington, Sr Resource Planner Rick Parry, Lead Open Space Technician
Sandy Sommer, Sr Real Property Planner
Managers and Board Appointees:
g pp
Kate Drayson, Administrative Services Manager Rudy Jurgensen, Public Affairs Manager
Ana Ruiz, Planning Manager David Sanguinetti, Operations Manager
Annetta Spiegel, Acting HR Supervisor Lynn Tottori, Senior Management Analyst
Mike Williams,Real Property Manager Steve Abbors, General Manager
Sue Schectman, Legal Counsel
Contacts:
Strategic Plan Ad Hoc Committee:
Nonette Hanko
Cecily Harris
Curt Riffle
,I�
ATTACHMENT A:
Outcomes/Quality Standards
The mission-related outcomes and quality standards listed below are what it looks like when the
District implements its mission well.
Regional Open Space Greenbelt Preservation
l. The protected lands network is expanded, enhancing biodiversity, climate change resilience
and scenic, rural character.
2. Priority watersheds are protected and carefully stewarded, whether in public or private
ownership.
3. Preserved lands are linked for habitat and people: more land is conserved and linked together
across ownerships and political boundaries.
j 14. Conservation efforts suppen*,c�lement working farms and ranches, in
and pre-existing land-based livelihoods.
Protect and Restore the Natural Environment
1. Focused water quality management efforts are underway for all priority watersheds.
2. Sensitive species and their habitats benefit from our management efforts.
3. Wildfire is managed to become a more natural component of the ecosystem,and
minimizin es negative effects on the community and environment.
I 4. The preserved lands network connects habitats and supports a diverse array of native plants
t
and animals.
5. Cultural resources are protected.
i
Public Access and Education
l. Public access to preserved land is increased, consistent with resource management ,goals, and
is balanced region-wide.
2. Preserve trails are linked to other regional trails, and ultimately to the places where people
live and work.
3. Preserve visitors are educated about natural and cultural resources, and the benefits of open
space.
4. Continue to maintain and enhance P-preserves that are safe, clean, and inviting for healthy
exercise and enjoyment.
5. Communities are involved and engaged in conservation outcomes.
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ATTACHMENT B
Goal #1 : Enhance regional collaboration and synergy with other land
conservation organizations
Back round and Overview
The District's mission centers on the vision of a vast-network of preserved natural open space
lands for the San Francisco Peninsula and South Bay. Together=the District and its public and
private partners have preserved an aeaf4y eentiatte extensive network of regional trails, wildlife
connectivity, and have established an edge to outward urban expansion along the Santa Cruz
Mountains and San Francisco Bay front. Nonetheless, further conservation and stewardship
work is still needed to improve the network of conserved lands, trails, and habitat to meet
biodiversity goals, create better habitat connectivity,build climate change resiliency, and better
connect open space to the places that people live.
Regional conservation and stewardship efforts are inherently collaborative. Numerous
organizations are working with the same broad goals and focusing on the same geographic area;
as such, they should work together to interconnect regional trails and create a network of
connected lands. These broad conservation goals need to be looked at as a whole rather that as
isolated pieces that individual agencies independently accomplish.
The regional "ecology" of conservation organizations in the San Francisco Bay Area is
extremely robust, with numerous governmental agencies and non profit eer-per-at-iens
organizations covering a wide spectrum of regulatory, advocacy, and stewardship roles. Private
non-profit land trusts and foundations have recognized the value of combining forces on region-
wide conservation initiatives that leverage the strengths of each and add ttp teaccomplish more
than any one organization could accomplish alone.
Goal #1 is comprised of two important and distinct components which would need to occur
concurrently: enhancing collaboration and synergy with other land conservation organizations,
and developing a regional open space vision.
Enhancing Collaboration
Although the District has historically partnered with other park/conservation agencies and
organizations, there is an increased need, and benefit, to focus and expand these regional
collaboration efforts. The benefits of partnefing are numefeus. Every organization has unique
strengths and core competencies that make them successful. By working together,afW-with each
organization focusing on its core competencies, duplication of efforts can be avoided and
conservation can be achieved most efficiently and effectively through leveraging the strengths of
each organization.
i
Developing a regional vision
Creating a regional open space vision in collaboration with partners would help define priority
conservation, stewardship, and recreation goals for the region. Clearly defining these goals and
D 4FT 089/4-906111 1
collaborating regionally to achieve them will increase the beneficial impact that conservation
organizations, including the District,have on the Peninsula and South Bay. This strategy entails
preparing an Open Space Vision Plan(Plan) that would address the need for integrated
conservation programs,policies and projects., and the need to move beyond jurisdictional
boundaries to better coordinate regulatory, policy, and protection efforts. Development of this
Plan would need to be accomplished within the timeframe of one year and would likely entail
significant consultant support to collect existing studies, facilitate the various partner
organizations in identifying regional priorities and goals, and produce a document reflecting
these goals.
The Open Space Vision Plan would:
• Be a science_and community-informed document that recommends strategies and
priorities for land conservation, resource stewardship, and recreational access on the San
Francisco Peninsula and South Bay.
• Serve as a strategic tool and resource for the District and its conservation partners to
make informed conservation choices and investments; enhance cooperation and
coordination; accelerate the pace and effectiveness of conservation and stewardship; and
better position the region for federal, state, local, and private funding for land protection,
resource stewardship, and recreational access.
Be an adaptive document that would be updated over time as conditions and needs
change.
• Address District obligations under the LAFCO Conditions of Approval for the Coastside
Service Plan by informing the update to the District's Regional Open Space Study and
Master Plan.
• Forth the backbone of a potential funding measure by identifying the shared priorities of
regional significance that the District, its partners, and the local communities wish to see
implemented.
Making the open space vision and goals a reality can better be accomplished by a collaboration
of organizations rather than a single organization working alone. Collaboration—among
conservation partners, local government, non-profit organizations, landowners, community
members and other District-wide stakeholders—is integral to the success and sustainabilit of
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long-term land conservation on the Peninsula.
Funding for the regional vision effort would likely be drawn from multiple sources, so that one
organization is not overburdened. Direct costs to the District and staffing needs have not yet
been estimated.
No single approach or activity will fully accomplish this goal, rather, multiple strategies need to
be employed that, at a minimum, will include:
A. Engaging and leading partner organizations in regionally coordinated approach
B. Determining the District's role in the regional context, and integrating these efforts with
partner organizations
DP.4Fq 91-1906111 2
C. Working with partners to define regional land conservation, resource management and
public access needs, vision and goals
Activities
1. Hire a consultant to assist with the development of an Open Space Vision Plan and
help coordinate the activities listed below.
2. Research examples of similar regional conservation efforts that have been successful
and identify what has already been completed.
a. Utilize lessons learned from similar efforts
b. Estimate costs and staffing needs
3. Identify partners, including traditional partners (Park agencies, non-profit
conservation organizations), but also including non-traditional partners (sustainable
communities,transportation, health care)
a. Consider partnerships with entities that also operate outside District boundaries to
support long-term sustainability of conservation efforts within our boundary,to
avoid being an"island"
4. Organize initial meetings with partners to determine current activities and establish
an understanding of existing conservation visions I plans
a. Host a Partner symposium and encourage other conservation organizations to share
their plans and vision to clarify shared goals
5. Evaluate mechanisms to strengthen partnerships,enhance regional cooperation, and
align on regional conservation vision goals
a. Convene an on-going practitioners' network for idea sharing and problem solving,
potentially expanding upon existing coordination groups such as the Peninsula
Working Group to incorporate Board, manager and staff levels of participation
b. Identify what roles can be performed by partners and what roles the District should
perform
6. Prepare a collaborative, community-informed Open Space Vision Plan
a. Project initiation
i. Determine what information the District currently has, what can be
developed, and what financial and staffing resources the District is
p � g
willing/able to contribute to the development of the Vision
ii. Determine which organizations are interested in helping to coordinate
development of a regional vision
iii. Define scale and desired outcome of effort
iv. Define the region that the public access and conservation vision should
cover
D n"� '89/4-906/I 1 3
b. Use a science-based GIS approach as a decision support tool
c. Work with the public and partners to identify regional goals
d. Evaluate and prioritize conservation, stewardship and recreational access needs
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D& 0 91"06111 4
Goal #2: Evaluate and build public support for regional conservation
i
vision
Sackgroun4rew.
Starting with the District's establishment in 1972, the tradition at the District has been to
emphasize purchasing priority open space lands identified by the organization, with a secondary
focus on eendueting en the gFee land stewardship and operating the core system of open
space preserves and trails. This focus on real estate transactions was has been extremely
successful; to date, the District has preserved about almost 60,000 acres of critical open space
j land since the early 1970s, about 35,000 of which are now open to the public for low-intensity
recreation. Overall, these and other preserved lands have established an edge to outward urban
expansion along the Santa Cruz Mountains and San Francisco Bay front, contributing greatly to
the region's quality of life. This greenbelt comprises a critical habitat corridor as well as a
recreational trail system.
As discussed under Goal #1, private land trusts, organizations, and foundations have recognized
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the need to combine forces on region-wide conservation initiatives. Those a fts have not to
Stimulating
community participation and n} eidenti�public conservation, stewardship, and
recreational access priorities could benefit the District,as well as its conservation partners.,in
these diffie •lt eeen mie*,..,es by building support and buy infor land conservation€r-ef in the
the ground
Goal #2 is comprised of two important and distinct components: developing a regional vision,
and gameing-develo ing_public support for this vision.
Developing�a regional vision
Developing a regional conservation vision will provide a focus #eaeh-to engage
District constituents and partners alike through the shared identification of conservation priorities
both regionally(the greater San Francisco Peninsula and South Bay) and within the more
narrowly defined District boundaries. This Open Space Vision Plan will be supported by
scientific data on biodiversity, landscape connectivity, and other regional analyses and will be
developed with public input. Additional discussion of the Open Space Vision Plan can be found
under Goal #1.
Public outreach
" i~ ~ n ~a S h The District has a specific focused mandate to protect and
restore the natural environment and provide low-intensity public recreation opportunities across
a multi-county jurisdiction that includes a large portion of the San Francisco Peninsula and South
Bay. As a public agency formed by the voters, the District has a responsibility to engage and
gafner-develop support for conservation within the region, and particularly within its boundaries.
Therefore, thr:Dtsircts unlgtiz�1 _cfuIfiee tc,lead p� lic en===ae�rient efforts within theSA
Fran�.l�c�i.P�.n���sula_ad_5c>uth Bay_arc,as,_
n p,F 0,891"06/11 5
identi.6- ing and building a eenstitueney around the ,
aeeess pfie-rities will develop a sense ef pr-epfieter-ship, whieh will be essefAial to the passage of
. The basic concept for public outreach is to obtain broad-based public
input and begin a dialogue that will highlight the specific need for protecting local natural
resources . Additional
discussion of the District's strategies to respond to financial challenges can be found in Goal #3.
The intent is to developthe conservation vision with� ublic in ut and achieve a broad
p
consensus among those who live in, work in, or visit the area that the vision and its goals
jrepresent the path to a more prosperous and healthy future, and that implementing the vision is a
jI worthy joint effort which the whole community scan support, i.e. a common vision for a
common future.
Increasing public participation in the conservation efforts of the District and partners will require
an approach that has a broad appeal across all socio-economic sectors of the surrounding
communities. No single approach or activity will fully accomplish this goals;rather, multiple
strategies need to be employed that, at a minimum, will include:
j A. Active public involvement in visioning and goal setting, including polls and public
workshops to assess public sentiment and support, and enhanced communication with the
public
B. Increasing Board and staff interaction with constituents and the public to enhance District
visibility
C. Promoting community-based leadership (e.g. Adopt-A Park, Friends of the District,
grassroots supporters, etc.)
In order to achieve this goal, the District will need to defer nonessential projects and significantly
reduce the number of major competing projects. Involvement by all Departments in public
outreach and communication will be essential to its success.
D WT 0,9914906111 6
III
Activities
1• Form-Consider form
ing di
verse advisory committee comprised of representatives
from the District, partner organizations, resource agencies, landowners, and
community members to advise the team during the open space vision preparation
2. Increase District interactions with the public
a. Identify opportunities to expand District participation in public events for both Board and
staff; leverage District history and expertise
b. Develop messaging regarding open space vision process; train staff and Board in its use
c. Enhance Board contact with local constituents and landowners
3. Develop communication and participation methods
a. Research varied participation, communication, and outreach methods best suited to each
target audience; identify the most appropriate communication practices for relevancy to
diverse populations
4. Engage the general-public
a. Initiate pdialogue regarding the future of open space conservation and stewardship;
reinforce and increase public awareness of importance of local open space to quality of
life
b. Conduct periodic polls to determine public sentiment around land conservation issues,
core parts of the conservation vision and to measure the public's awareness and support
of the District and its programs
c. Employ web-based and social media tools
III
5. ork with opinion leaders
a. Build paftner-ships with , `Work with academics, elected and appointed public
officials, and well knewn Silieen VA sthe business community
6. Conduct stakeholder and community workshops
a. identify disefete sub regions Initiate community-focused forums so that local
c4i erenees inions ean be aeeemmadate are heard
b. Engage the Peninsula and South Bay communities, to hear what they value the most
about open space
7. Establish open space goals and project selection criteria, based upon community,
stakeholder, landowner, and partner input
DP.4FT- 0,891-1906111 7
Goal #3: Enhance District financial and staffing resources to fund the
whole mission and increase natural resource management and public
access
Background and Overview
Historically, the District has placed a primary emphasis on land acquisition, both through debt
financing and direct outlays from cash reserves. Over time, as the District has issued more debt,
the debt service obligations have required an increasing proportion of the District's annual
property tax revenue. For FY2011-12, debt service payments total approximately$9.7 million,
or 35%of projected property tax revenue.
As debt service has increased, combined with the operating and capital expenditure guidelines
adopted by the Board, the proportion of usable funds available for operating expenses and
resource management projects has declined. At the same time, resource management needs have
increased substantially as has the public's demand for increased access to our preserves.
Responding to these challenges requires significant increases in staffing resources as well as
increased funding for capital projects.
To date, the District's funding model has relied on steadily increasing property tax revenue to
w h f this
support District growth. The current economic downturn which has slowed the growth o
pp �' � �'
revenue source, combined with the District's increased debt service obligations, has limited the
funds available to address resource management and public access needs. In addition, the
District's ability to buy land will be severely reduced starting in the next four to six years. Based
on current assumptions contained in the District's financial model, the District will have just
under$1 million annuallyin un-earmarked tax revenue available for discretionary expenses,
Y P
whether it is land purchases, resource management projects, or operating expenses. Overall,
District expenses continue to rise at a faster rate than tax revenues and, as such, the District is at
or nearing its limit of land stewardship capacity under the current business-financial model.
In order to continue to fund its mission and create balance between the three parts of the mission,
the District has determined it needs to increase its revenues, diversify its funding sources, and
increase staffing. No single approach or activity will fully accomplish this goal, rather, multiple
strategies need to be employed that, at a minimum, will include:
A. Evaluating pursuing a tax or funding measure
B. Re-evaluating the District's current funding model and carefully considering whether or not
to issue new debt
C. Evaluating increasing revenues from philanthropy(e.g., donations, estate planning, etc.),
grants, and other potential revenue sources
4 �'�91"06/11 8
Activities
1. Re-
evaluate the District's current business model
a. Identify resource management and public access goals
b. Develop a staffing plan needed to achieve goals
c. Evaluate infrastructure (e.g., staff facilities) needed to implement staffing plan
2. Evaluate pursuing a tax or funding measure.
a. Identify cost and staff resources required to do a funding measure
b. Utilize Determine the need for additional funding based on the Open Space Vision
Plan(see Goal#1)
C. Identify and engage allies and s stakeholders
e-7c1.Poll public to gauge support
f:e.Clearly identify District projects that would be funded should a funding measure pass
and the communities that would so benefit
fs,,isibihty to the publie '! 2
3. Re-evaluate the District's current funding model and carefully consider whether or not
to issue new debt.
a. Review Evaluate sufeatalternative funding financing models and altefna4ive.nedels
with the District Controller
b. Consider changing OpEx and CapEx Guidelines
c. Evaluate impact of adding an additional $20 million in debt vs. not
d. Consider investing current new debt funding($20 million) in infrastructure and
capital projects rather than exclusively in land purchases
4. Evaluate increasing revenues from philanthropy (e.g., donations, estate planning, etc.),
grants, and other potential revenue sources.
a. Fill Grants Administrator position authorized in FY2011-12 Budget
b. Engage POST and other non-profits in partnering on philanthropic initiatives
c. Review Stewart Woods' Report regarding Development Assessment
� d. When receiving property y gifts or purchasing land, determine whether ongoing g
maintenance costs can be covered by others
e. Evaluate other potential revenue sources, e.g., fees, corporate sponsors,higher yield
investment accounts, etc.
4-FT 914906111 9
ATTACHMENT C: District Proposed Strategic Plan Summary
Goals Implementation Outputs Outcomes
Strategies Activities Short Medium Long
#1A: Lead partners Hire a consultant Enhanced
in regional , collaboration
conservation Research existing between partners
approach studies
#1B:'Determine _ Integrated Partners' District and/or
Goal#1: Research other
Enhance District's regional role successes approach to activities are partners
Regional conservation on ' based on Vision i acquire land for
Collaboration Organize meetings--- ���-�- -Tr-�—•-- 9 9 the peninsula Plan conservation
#1C Define land, with partners Ya /
resource ` �
management,and Develop Regional Regional
public access goals Open Space Vision Conservation
Plan Vision
x CD W 3
CD W
m N
Enhanced
#2A: Public Consider an Community Public more + Resource '" Q
involvement in setting s Advisory Committee leaders& __♦ involved with management � a
vision&goals advocates for District activities activities o 0
Goal#2: Increase public ► District emerge C
#2B: Increased engagement I c
Build Public Public supports 3 a
Support —► District interaction Public supports
with constituents Get support of --. funding 0 a)
opinion leaders Regional °
...
Conservation measure CD
—
y #2C: Promote Conduct community Vision
Community-based workshops&polls �....,,.. _—_.. Enhanced j
leadership public access 11
------_. ..__LL.__ _ _._._____ _.,_ � Voters approve and trail
Funding connections
#3A: Evaluate Identify resources Funding campaign
Measure
pursuing a funding and timeline for `
measure funding campaign '
Sustainable plan Increased I
to diversify " grants and Staff hired;
Goat#3: Explore other
#3B: Evaluate revenues other revenues l--► organizational
alternative financial
Enhance potential revenues _ capacity
Financial and models Alternative Financial& enhanced
Staffing Re-evaluate ` Staffing Plans business model
Resources �.� � " " business model
#3C: Increase optimized to
philanthropy,grants, Develop alternative Alternative �, achieve
and other revenues financial models balanced
financial models mission
9/8/2011 8:57 AM
Midpeninsula Regional
' Open Space District
R-11-80
Meeting 11-25
September 14, 2011
AGENDA ITEM 6
AGENDA ITEM
Award of Contract for Geotechnical Investigations and Pond Repair Design for Ponds DR07 and
DR08 located at La Honda Creek Open Space Preserve and Determination that the
Recommended Actions are Categorically Exempt from the California Environmental Quality Act
(CEQA)
GENERAL MANAGER'S RECOMMENDATIONS e0q
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA) as set out in this report.
2. Authorize the General Manager to execute a contract with Fall Creek Engineering for an
amount of $39,965 plus a 10% contingency of $4000, for a total amount not to exceed
$43,965 to complete Geotechnical Investigations, Pond Repair Design, and Construction
oversight for Ponds DR07 and DR08 at La Honda Creek Open Space Preserve.
SUMMARY
The purpose of the Geotechnical Investigations and Pond Repair Design for Ponds DR07 and
p rP g p g
DR08 (Project) is to design a long-term pond repair that provides successful breeding habitat for
the California red-legged frog (Rana aurora draytonii) (CRLF), improves habitat for San
Francisco garter snake (SFGS) and Western pond turtle (WPT), and provides continued water
availability for cattle. Staff has determined that the geotechnical investigations, project design,
and construction oversight will have no significant effect on the environment.
DISCUSSION
Background
Ponds DR07 and DR08 are located in the former Wool Ranch Area of La Honda Creek Open
Space Preserve (Preserve), approximately three miles northwest of the Town of La Honda. The
ponds are accessible from unpaved rural ranch roads departing from Sears Ranch Road via State
Route 84 in the community of La Honda(refer to Attachment 1). The purpose of the Project is
to design long-term pond repair that provides successful breeding habitat for the CRLF,
improves potential habitat for SFGS, and improves water availability and access for cattle. The
ponds currently have unrestricted cattle access, failing (or failed) earthen berms, non-functioning
spillways, problems with sedimentation, invasive vegetation, and lack of sufficient ponding
R-11-80 Page 2
duration. These factors limit successful breeding by CRLF each year. The long-term repair of
Ponds DR07 and DR08 was identified as a high priority action item in the Wool Ranch Pond
Management Plan prepared by Vollmar Consulting in 2009. The two ponds are located in the
center of regionally significant habitat to a metapopulation(a population of populations) of
CRLF. Management and maintenance of the ponds within this habitat is important to provide
CRLF with the best possible chance for long-term success within the Preserve.
Consultant Selection
The proposal selection process commenced on August 12, 2011, a Request for Proposals and
Qualifications (RFP/Q) was sent to three (3) consultants. Each consultant firm had previously
submitted proposals to the District for similar projects and was identified as one of the most
qualified firms for this type of work. A mandatory pre-proposal meeting was held on August 19,
2011, and was attended by the three (3) consultants. Proposals and sealed cost estimates were
due on August 26, 2011 and three (3)proposals were received as shown below.
Percent Difference
Firm Location Base Bid from proposed budget
of$40,000
Butano Geotechnical Engineering Freedom, CA $38,280 -4.3%
Fall Creek Engineering Santa Cruz, CA $39,965 -0.1%
Haro, Kasunich and Associates, Inc. Watsonville, CA $49,241 +23.1%
The highest-ranking proposal was submitted by Fall Creek Engineering. Staff examined each
proposal submitted, reviewed prior work experience, and checked references of the top ranking
consultant to verify that the consultant is a responsible, qualified professional with the skills,
licenses, and experience necessary to complete the Project. Staff recommends award of contract
to Fall Creek Engineering based upon their geotechnical and engineering expertise, completing
similar projects for management and improvement of target species habitat, and experience with
comparable projects in the Santa Cruz Mountains. Additional consultant selection factors include
their site specific, cost effective project approach, ability to meet District insurance requirements,
and responsiveness to the District's Request for Proposals. A 10%contingency has been
included to address potential additional design work or for additional constructionmonitoring
hours arising from unforeseen conditions.
FISCAL IMPACT
The FY2011-12 budget includes $48,500 to fund the geotechnical investigations, project design,
and permitting for the Project. Award of this contract will leave $4,535 remaining for project
permitting. Staff estimates that permitting and CEQA fees may cost up to $15,000. Due to these
costs, staff will be returning to the Board at Midyear to request a$10,000 augmentation to the
Project budget to carry the project through design, CEQA, and permitting. To help offset the
increased costs, the District was recently awarded $20,000 in mitigation monies from San Jose
Water Company to complete design and implementation of this important habitat improvement
project. The FY2012-13 budget will include funds for bidding and construction. Staff anticipates
construction costs to be $75,000—$150,000, with total Project costs to be $133,500—$208,500.
District staff will continue to pursue additional funding opportunities for the construction phase
of the Project.
R-11-80 Page 3
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
Staff concludes that completing geotechnical investigations and project design for the Ponds
DR07 and DR08 Repair project does not constitute a project under the California Environmental
Quality Act(CEQA) because such services are categorically exempt from the CEQA as set out
in this report
Staff concludes that geotechnical investigations and design services are categorically exempt
under CEQA Guideline 15306 "Information Collection" which exempts an activity that"consists
of basic data collection, research, experimental management, and resource evaluation activities
which do not result in a serious or major disturbance to an environmental resource. These may be
strictly for information gathering purposes, or as part of a study leading to an action which a
public agency has not yet approved, adopted, or funded." This project is also exempt under
CEQA Guideline 15061 (b) (3) since there is no possibility that these activities will have a
significant effect on the environment. No physical disturbance will result from these activities.
Any future construction activities, if approved, will be subject to CEQA review prior to
implementation.
NEXT STEPS
Upon Board authorization, the General Manager will enter into a contract with Fall. Creek
Engineering to perform geotechnical investigations and project design for the Ponds DR07 and
DR08 Repair project, which is scheduled for completion during winter of 2011/12. Project
permitting will run concurrently with project implementation scheduled for late summer of 2012.
Permitting review and coordination will involve the following regulatory agencies: United States
Fish and Wildlife Service, California Department of Fish and Game, United States Army Corps
of Engineers, Regional Water Quality Control Board, and San Mateo County.
Attachments
1. Vicinity and Site Map, La Honda Creek Open Space Preserve, Ponds DR07 and DR08
Prepared by:
Julie Andersen, Resource Planner
Contact person:
Same as above
i
I
Mid peninsula 1nal Open Space
District Preserves 1 Surrounding Lands
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La Honda Creek Open Space Preserve
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Midpeninsula Regional
' Open Space District
R-11-93
Meeting 11-25
September 14, 2011
AGENDA ITEM 7
AGENDA ITEM
Authorization to Amend a Contract with ERM-West, Inc. for an Additional $95,500 to Continue
Providing Environmental Consulting and Remediation Services for the Alma College Petroleum
Release at Bear Creek Redwoods Open Space Preserve and Determine that the Recommended
Action is Categorically Exempt from the California Environmental Quality Act
GENERAL MANAGER'S RECOMMENDATIONS 40W
1. Determine that the recommended action is categorically exempt from the California
Environmental Quality Act(CEQA) as set out in this report.
2. Authorize the General Manager to amend a contract with ERM-West, Inc. (ERM) for an
additional $95,500, which includes a contingency of 10%, for a total amount not to exceed
$123 000 to continue b rovidin environmental consulting�,and remediation services for the
p
Alma College Petroleum Release.
SUMMARY
ERM has provided exemplary consulting services and assistance to the District in responding to
the Alma College petroleum release event that occurred in March 2011. Working with ERM,
District staff has developed a multifaceted approach to address the hazardous materials on the
former Alma College site and complete the cleanup and response to the petroleum release. The
General Manager therefore recommends that the ERM contract be amended for an additional
$95,500, for a contract amount not to exceed $123,000, to cover the additional services required
to complete the clean up and determine if other, actionable contamination is present at this
location.
DISCUSSION
On March 25, 2011, District staff working in the Alma College Area of Bear Creek Redwoods
Open Space Preserve noticed a strong petroleum odor following heavy rains. Investigations
identified the source of the odor as an abandoned building(Boiler Room) where rainwater had
collected within the building foundation that contained a layer of an oily substance floating on
the surface of the water. Additionally, stormwater runoff was observed flowing out of a hillside
�� � ��•.
,a „k
R-11-93 Page 2
downslope from the Boiler Room carrying this oily substance to a service road where the flow
traveled down the road surface approximately 1,000 feet.
District staff initiated an emergency spill response to contain the release, which was started by
Santa Clara County Fire and completed by a hazardous materials containment and cleanup
contractor, Clean Harbors, Inc., retained by the District. District staff also began investigations
to identify the source of the oil and the extent of contamination present at the Alma College site
once the initial spill containment and cleanup was completed, approximately 3 days after the
release was identified. To perform these services, the District contracted with ERM-West, Inc
(ERM), an environmental consulting firm with experience investigating and cleaning
contaminated sites and structures. Given the need for immediate emergency containment and
response, the initial ERM contract of$27,500 was authorized by the General Manager under the
emergency conditions provision in the Board-adopted Public Contract Bidding, Vendor, and
Professional Consultant Selection, and Purchasing Policy (last amended 2010). Even though the
contract for ERM was authorized under the emergency conditions provision, staff did solicit
proposals for services from two additional environmental consulting firms and determined that
ERM was best qualified to provide the environmental services and negotiated a competitive rate
for services.
ERM conducted subsurface utility location investigations and was able to identify the source of
the oil as an approximately 2,000 gallon heating fuel underground storage tank (UST) located
eight feet underground. This UST was found adjacent to the Boiler Room building where oil and
water were originally identified and suspected as the source of the oil observed seeping from the
hillside. ERM also mapped oil distribution pipelines leading from the UST to the building,
which were not capped, as well as broken and uncapped fill ports to the UST that permitted
water to enter the tank and force out residual fuel oil through the distribution pipes and into the
Boiler Room. A sump was identified within the foundation of the Boiler Room that drained the
oil and water mixture from the building, through a drain line, and ultimately onto the slope below
the building where a break in the drain pipe proved to be the release point of the oil that was
observed flowing following the heavy rains.
All of the pipelines and fill ports were capped by ERM to mitigate the threat of an oil release into
the environment. Additionally, ERM has excavated impacted soil and debris from the road
surface and collected soil samples from below the foundation of the Boiler Room, the slope
below the Boiler Room, and the road to determine if impacted soils are present. Analytical
results of the soil samples indicate that the soils below the Boiler Room foundation are free from
contamination; however, the slope and road have elevated levels of petroleum hydrocarbons that
will require the impacted soils to be excavated. Staff is recommending completing these
remediation actions prior to the onset of winter rains to address the potential for continued
petroleum hydrocarbon impacts.
Additionally, ERM has identified asbestos containing materials within the Boiler Room building.
Staff is recommending removal (abatement) of these materials to eliminate this potential hazard
from the property. Because the property has a significant history of use by multiple previous
property owners, staff is also recommending that a more detailed assessment of the main campus
area of the former Alma College site be conducted to determine if other or similar environmental
concerns are present on the site.
R-11-93 Page 3
District staff worked with ERM to design a multifaceted approach that will:
• Remove the UST and removal or abandonment in place of the underground pipelines leading
to the Boiler Room;
• Excavate and/or remediate contaminated soils and restore the site following remediation
actions;
• Abate asbestos within Boiler Room structure; and
• Perform detailed archive review and on-site field investigation to determine if additional
unknown USTs or other immediate concerns are present on property.
Because of the potential for unexpected conditions to be encountered when undertaking a project
of this nature, the contract amendment with ERM will contain a contingency line item equal to
10% of the amendment amount. These contingency funds will only be used in the event that
unexpected conditions are encountered such as the discovery of additional infrastructure during
soil excavation or responding to direction to conduct additional work as directed by regulatory
personnel.
FISCAL IMPACT
The FY201 0-11 and FY2011-12 budgets each include a line item for Unanticipated Capital
Improvement Projects in the amount of$25,000. The initial contract for services with ERM and
the work that has continued into this fiscal year has been charged to these accounts with an
expectation that staff would return at Midyear for a budget adjustment to cover the remaining
cleanup action expenses. The Midyear budget will include a requested amount of$150,000 to
address the petroleum release and necessary cleanup actions at the Alma College site. These
funds will be reallocated using budget savings from other FY2011-12 capital projects.
In addition, the District's pollution coverage carrier has been notified of this incident and
provided with pertinent information to pursue available coverage. The deductible for this
coverage is $50,000. Legal staff will be working with CJPIA and the carrier to seek
reimbursement for the portions of this work that fall within coverage. It is not possible to
determine whether and to what extent insurance will be available to reimburse the costs related
to this incident.
PUBLIC NOTICE
Notice has been provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
Minor cleanup actions taken to prevent, minimize, stabilize, mitigate, or eliminate the release of
threat of release of a hazardous waste or substance are categorically exempt from the application
of CEQA under Section 15330 of Public Resources Code. Section 15330 defines minor cleanup
actions as small or medium removal actions costing $1 million or less. This project is expected
to cost well below that threshold and meets all of the other criteria under Section 15330.
R-I 1-93 Page 4
NEXT STEP
The contract amendment under consideration will allow staff to address all of the outstanding
environmental concerns on the former Alma College site. Upon Board authorization,the
General Manager will amend the contract with ERM for$95,500 for a contract amount not to
exceed $123,000.
Prepared by:
Kirk Lenington, Senior Resource Planner
Contact person:
Same as above
Midpeninsula Regional
Open Space District
R-11-94
Meeting 11-25
September 14, 2011
AGENDA ITEM 8
AGENDA ITEM
Approval of a Funding and Acquisition Agreement with the City of Saratoga and the County of
Santa Clara for purchase of the County of Santa Clara Roads and Airports Department Property,
located west of the City of Saratoga along the south side of Highway 9 (Congress Springs Road)
in unincorporated Santa Clara County (Assessor's Parcel Numbers 503-32-001 and 517-32-001);
Acceptance of a Conservation Easement over the County Roads and Airport Department's
Property; Adoption of the Preliminary Use and Management Plan for the Property; and Approval
of the Negative Declaration prepared by the City of Saratoga in accordance with the California
Environmental Quality Act
GENERAL MANAGER'S RECOMMENDATIONS �ow
1. Adopt the attached resolution authorizing the execution of the Funding and Acquisition
Agreement with the County of Santa Clara towards the purchase of the County of Santa
Clara Roads and Airport Department Property (County Roads Property), including
conveyance of a Conservation Easement over the County Roads Property and Consider and
Approve the Negative Declaration prepared by the City of Saratoga.
2. Adopt the Preliminary Use and Management Plan recommendations contained in this report.
3. Indicate the Board's intent to withhold this property from dedication as open space pursuant
to the District's Annual Policy for Dedication of Lands.
SUMMARY
The Midpeninsula Regional Open Space District (District) is proposing to enter into a Funding
and Acquisition Agreement with the City of Saratoga (City) and the County of Santa Clara Parks
and Recreation Department (County Parks) to purchase the 66 acre County Roads property. As
part of this partnership project, the District would contribute $250,000 towards the City's
purchase of the County Roads property, which will provide a trail corridor from the City's
Hakone Gardens' property to Sanborn-Skyline County Park and the Skyline-to-the-Sea trail.
The City will convey a conservation easement to the District and County Parks over the County
Roads property. The following report presents a description of the County Roads property, a
Preliminary Use and Management Plan, the District's environmental review, the purchase terms
i
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R-11-94 Page 2
and conditions, and the financial impact of the proposed transaction, including a discussion of
the proposed funding agreement with the City and County Parks.
DISCUSSION
For the past five years, the District, City and County Parks have been collaborating in an effort to
provide a future trail connection from the City's Hakone Gardens to Sanborn-Skyline County
Park. It is envisioned that this trail corridor will ultimately connect to Castle Rock State Park
and the Skyline-to-the-Sea trail to Big Basin State Park and the Santa Cruz County coast. The
City refers to this project as Saratoga-to-the-Sea. The first component of this trail plan is to
purchase the 66 acre County Roads surplus property. The City has requested that the District
and County Parks help provide funding assistance to purchase this property.
The District's Real Property Committee held a meeting on the property in order to acquaint the
Committee, neighbors, and interested parties with the property, and to receive public input into
the proposed purchase partnership. This meeting was held on September 2, 2011, after notice
was distributed to property owners of land located adjacent to or near the subject property. At
the Real Property Committee meeting, staff described the property and explained how the
property provides for a future regional trail corridor between the City of Saratoga, Sanborn-
Skyline Park and the Skyline to the Sea Trail. After Committee discussion, a brief tour of the
property followed. The Committee voted to forward their recommendation to assist in the City's
purchase of the property to the full Board of Directors for consideration at a future Board
meeting.
Property Description and Regional Context (see attached map)
The irregular shaped 66 acre County Roads property is located west of and contiguous to the
City of Saratoga's boundary. Congress Springs Road and Saratoga Creek form the northern
boundary of the property. The watershed lands of San Jose Water Company are located along
the western boundary and connect to Sanborn-Skyline Park further to the west. Private
residential development is situated along the southern boundary and two residential parcels are
along the eastern boundary separating the subject property from Hakone Gardens. The upper
wooded hillsides of the property are visible from Fremont Older and Monte Bello Open Space
Preserves.
Saratoga Creek flows year-round meandering along the northern boundary of the property. This
riparian corridor supports a diverse community of plants and wildlife. The property's wooded
north facing hillsides include Coastal oak woodlands and Douglas fir and Montane Hardwood-
conifer with areas of grassland and chamise-redshank chaparral. The property is connected to
wildlife corridors to the west including the San Jose Water watershed lands and Sanborn-Skyline
Park .
The County Roads property was purchased by the County in 1920, and used as a quarry
providing road base rock material for County roads. The quarry was closed in 1967 and the
property has been undergoing hillside restoration since 1969 to minimize slope erosion ofthe
graded slopes on the property. County Roads is retaining a 1.89 acre parcel located along
Congress Springs Road at the north-west corner of the property for a material storage yard.
R-11-94 Page 3
Some structures from the former quarry use such concrete bunkers and picnic tables remain on
the lower portion of the property along Congress Springs Road. A network of gravel roads
traverses the property. A road that runs along the upper portion of the property may provide a
potential trail route towards Sanborn-Skyline Park. The roads in the upper hillsides are
overgrown with vegetation and are not currently passable by vehicle.
The partnership between the City, County Parks and the District to purchase the County Road
property will provide for a future regional trail connection from the City to Sanborn-Skyline Park
and the Skyline-to-the Sea Trail. In addition, the property also provides a potential regional trail
connection through the City's tollgate area to the City's Parker Ranch Open Space and the
District's Fremont Older Open Space Preserve. The purchase of this property will also protect
the scenic view shed and habitat values of the property. Under the proposed purchase
partnership, the City will become the fee owner of the property and the District and County
Parks will co-hold a conservation and trail easement over the property. The conservation
easement will also preserve the property for view shed, open space values, natural habitat and
restoration purposes.
USE AND MANAGEMENT
Planning Considerations
The subject property is located within unincorporated Santa Clara County and is zoned HS
(Hillside), requiring a 20 to 160 acre minimum lot size based upon a slope density formula. The
property consists of five legal parcels and has a potential density of five residential sites. Access
to the property is via two road entrances off Congress Springs Road one at the east end of the
property and one at the west end of the property.
The Santa Clara County General Plan designates the property as"Regional Park, Existing" and
the project is consistent with the Countywide Trails Master Plan. The City of Saratoga's General
Plan designates the property as Open Space-Hillside and the Saratoga-to-the Sea Trail is
contemplated in the City's General Plan Open Space and Conservation Element, 2007 and as a
future public trail corridor in the City's Circulation and Scenic Highway element, 2010. The
District's 1998 Regional Open Space Study identifies the property as potential open space lands.
The Bay Area Open Space Council's Conservation Lands Network, the result of their Upland
Habitat Goals Project, identifies the County Roads property as "Essential to Conservation
Goals", indicating that it is an essential component of a network of conservation lands for
biodiversity preservation.
Preliminary Use and Management Plan
The Preliminary Use and Management Plan for the conservation easement represent a status quo
approach to management. The property subject to the easement will be owned, operated and
managed by the City of Saratoga. The Preliminary Use and Management Plan include the
following elements:
Public Access: The City will consult with the District and County Parks on the planning
of the trail alignment.
R-1 1-94 Page 4
Signs and Site No District signs will be installed.
Security:
Document Baseline Perform an initial inspection of the open space easement to photo
Conditions: document the existing conditions within the easement area at the time
the easement is conveyed to the District.
Easement Regular inspection of the open space easement area to be carried out by
Monitoring: the District to ensure compliance.
Site Safety Preliminary site safety inspection has been conducted and there are no
Inspection: known safety hazards within the open space easement area.
Dedication: Indicate the Board's intention to dedicate the conservation easement for
public open space purposes.
California Environmental Quality Act(CEQA) Compliance
Project Description
The project consists of a conveyance of a Conservation Easement over the 66-acre County Road
property to County Parks and the District to preserve, maintain and restore the open space nature
of the property.
CEQA Determination
The City of Saratoga is the lead agency for this project under CEQA. A Negative Declaration
(ND) was prepared for the project by the City pursuant to the requirements of CEQA. The notice
of intent to adopt the ND was duly noticed and circulated for a 30-day public review period from
June 27, 2011 to July 27, 2011. All interested parties desiring to comment on the ND were given
the opportunity to submit written and oral comments on the adequacy of the ND up to and
including the close of the City Council's consideration of the project on August 17, 2011. On
August 17, 2011, the City Council conducted a public meeting on the project during which
opportunity was given to address the adequacy of the ND. After the conclusion of public
testimony, the City Council considered all material in the record and found that there was no
evidence that the Project would have a significant effect on the environment and approved the
ND.
The District is the Responsible Agency for this Project. As such, the District's obligation is to
consider the lead agency's environmental document and determining whether the District
concurs with the conclusions of the document and finds it adequate under CEQA. Staff and the
Board have had an opportunity to review the ND and find that it fully complies with CEQA.
Staff recommends that the Board approve the ND for the project as set out in the attached
resolution.
R-1 1-94 Page 5
TERMS AND CONDITIONS
The proposed transaction is a three party collaboration between the District, City and County
Parks to purchase the 66-acre surplus County Roads property at a purchase price of$1,000,000
with the District and City each contributing $250,000 and County Parks contributing the
remaining $500,000. The overall purchase price has been confirmed by an independent appraisal
commissioned by County Roads with a fair market value of$1,150,000 which has been
discounted $30,000 as the value of the County Roads retained 1.89 acre material site.
The City will own the property in fee, and the District and County Parks will jointly hold a
conservation and trail easement over the property for open space and public trail purposes. The
easement permits the development of a staging area near Congress Springs Road which may
include picnic area, restrooms, tot lot and dog park. The development of the future trail
alignment connecting to Sanborn-Skyline Park on the subject property will be planned in
consultation with the District and County Parks. The City will be solely responsible for the
construction and maintenance for future trail development on the property.
BUDGET CONSIDERATIONS
2011-2012 Budget for New Land Purchases:
New Land $13,495,000
Land purchased this year ($ 4,104,000.00)
County Roads Partnership Purchase Contribution ($ 250,000.00)
New Land Purchase Budget Remaining $ 9,141,000.00
District Controller was consulted on this proposed purchase and has indicated that, considering
cash flow and account balances, funds are available for this property purchase.
PUBLIC NOTICE
Property owners of land located adjacent to or surrounding the subject property have been mailed
a copy of the agenda for the public meeting at which the Board of Directors will consider this
purchase.
NEXT STEPS
Upon approval by the Board of Directors, the Board President will execute the Funding and
Acquisition Agreement with the City and County Parks. After the close of escrow, District staff
will prepare a baseline document of the existing condition of the property for conducting annual
easement monitoring of the property.
R-11-94 Page 6
Attachments:
Resolution
Location Map
Prepared by:
Michael Williams, Real Property Manager
Sue Schectman, General Counsel
Contact person:
Michael Williams, Real Property Manager
Graphics prepared by:
Alex Roa, GIS Intern
RESOLUTION NO. 11-XX
RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT APPROVING A NEGATIVE DECLARATION,
AUTHORIZING APPROVAL OF THE FUNDING AGREEMENT WITH THE CITY OF
SARATOGA AND THE COUNTY OF SANTA CLARA AND ACCEPTANCE OF THE
CONSERVATION EASEMENT, AND AUTHORIZING THE GENERAL MANAGER
TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR
j APPROPRIATE TO THE CLOSING OF THE TRANSACTION (LANDS OF COUNTY
OF SANTA CLARA ROADS AND AIRPORTS)
The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows:
i
Section One.
A. A Negative Declaration(ND) was prepared for the Project by the City of Saratoga, pursuant
to the requirements of the California Environmental Quality Act (CEQA).
B. The ND was duly noticed and circulated for a 30-day public review period from June 27,
2011 to July 27, 2011. All Interested Parties desiring to comment on the ND were given the
opportunity to submit written and oral comments on the adequacy of the ND up to and
including the close of the City Council's consideration of the project on August 1.7, 2011. On
August 17, 2011 the City Council conducted a public meeting on the Project during which
opportunity was given to address the adequacy of the ND.
C. After the conclusion of public testimony, the City Council considered all the material in the
record and determined pursuant to CEQA and the whole record before it that there was no
evidence that the Project may have a significant effect on the environment and approved the
ND.
D. The District Board of Directors has considered the ND and concurs with the determination of
the CityCouncil of Saratoga that there will be no significant effects on the environment as a
g g
result of the Project and approves the ND.
Section Two. The Board of Directors of the Midpeninsula Regional Open Space District does
hereby accept the offer contained in that certain Funding and Acquisition Agreement with the
City of Saratoga and the County of Santa Clara and the Midpeninsula Regional Open Space
District ("Agreement")to purchase the County of Santa Clara's Roads and Airports Property
("County"), a copy of which is attached hereto and by reference made a part hereof, and
authorizes the President of the Board of Directors or other appropriate officer to execute the
Agreement on behalf of the District.
Section Three. The General Manager, President of the Board of Directors or other appropriate
officer is authorized to execute Certificates of Acceptance for the Grant Deed of Conservation
Easement on behalf of the District.
Section Four. The General Manager or the General Manager's designee shall cause to be given
appropriate notice of acceptance to the County. The General Manager is further authorized to
execute any and all other documents in escrow necessary or appropriate to the closing of the
transaction.
Section Five. The General Manager and General Counsel are further authorized to approve any
technical revisions to the attached Agreement, Conservation Easement, and other documents in
escrow which do not involve any material change to any term of the Agreement or Conservation
Easement, which are necessary or appropriate to the closing or implementation of this
transaction.
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or Park Lands Private Property e
September, 2011
Watershed Land Feet
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