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Home My Public Portal About20110928 - Agenda Packet - Board of Directors (BOD) - 11-26 Midpeninsula Regional • ' Open Space District Meeting l 1-26 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos,California 94022 Wednesday, September 28,2011. REGULAR MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BEGINS AT 7:00 P.M.* AGENDA REGULAR MEETING 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— PUBLIC SESSION ROLL CALL ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR 1. Approve Minutes of the District's Special and Regular Meeting—August 24,2011 2. Approve Revised Claims Report 3. Approve Written Communications—None 7:10 BOARD BUSINESS 4. Authorize the General Manager to execute a professional services agreement with the executive search firm of Peckham and McKenney for Recruitment of a District General Counsel—Board Appointee Evaluation Committee 5. Authorization to Apply for a Habitat Conservation Fund Program (HCF)Grant for the Alpine Pond Habitat Restoration and Interpretive Boardwalk Project—L. Bankosh 6. Authorization to Reject All Bids Received September 14,2011 for Remodel of the Folger Ranch House located at La Honda Creek Open Space Preserve—G. Basson INFORMATIONAL,REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff,opportunity to refer public or Board questions to staff for factual information;request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT Times are estimated and items may appear earlier or later than listed Agenda is subject to change of order. T0ADDRFXVTm,,ijoARt): The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. )on may address the Board concerning other matters during Oral Communications. .Each speaker will ordinarily be limited lo three minutes. Alternately,you may comment to the Board by a written communication,which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members,the General Manager,and members qf the public may request that an item be removedfi-oin the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTINC OF AGENDA 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Directors was posted and available for review on September 23,2011,at the Administrative Office of MROSD,330 Distel Circle,Los Altos California,94022. The agenda is also available on the District's web site at http://www.openspace.org. Signed this 23rd day of September,at Los Altos,California. District Clerk September 23,2011 e Claims No. 11-16 Meeting 11-26 Date 9/28/11 Midpeninsula Regional Open Space District # Amount Name Description 15965 $250,000.00 ## Chicago Title Company Land Acquisition-Saratoga To The Sea 15966 $163,500.00 New World Systems Integrated Accounting And Financial System Software& Implementation Services 15967 $31,083.28 *1 County Of San Mateo Tax Collector Purchase Of San Mateo County Tax Default Parcels 15968 $13,266.00 Able Septic Tank Service Septic Tank Replacement-SAO 15969 $12,193.87 Patsons Media Group Printing Services-Business Cards/Fall 2011 Annual Report/ Sierra Azul Trail Guide 15970 $9,945.00 Timothy C. Best,CEG Geotechnical Consultant For Construction Oversight,Testing And Final Reporting For The Big Dipper Ranch Roads Restoration Project 15971 $9,054.26 Ascent Environmental CEQA/NEPA Document Preparation&Support For Mount Umunhum Site Planning Phase II 15972 $7,100.00 *2 Peninsula Open Space Trust Carilli Property Lease&Management Fee 15973 $6,260.18 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection, Evaluation&Implementation 15974 $5,977.50 IHI Environmental Third Party Monitoring For Mount Umunhum Remediation Project 15975 $5,330.83 Design Concepts Graphic Design Services-Mt. Umunhum Postcard/Fall Newsletter/Fall Calendar/Brochures 15976 $5,048.78 Hertz Equipment Rental Equipment Rental-Excavator And Dozer For Road Maintenance &Culvert Replacement At Various Preserves 15977 $4,860.76 *3 First National Bank Miscellaneous Expenses-Airway Suction Devices/Deposit For Room Rental For Mt. Umunhum Public Meeting/Truck Rental For Big Dipper Project/AO Dishwasher Repair/Speaker& Mounts For Annex/Personal Air Monitors 15978 $4,209.75 Sunnyvale Ford Vehicle Maintenance&Repairs 15979 $4,186.71 Weiss Associates Water Supply Evaluation-Beatty Property 15980 $2,995.00 Page&Turnbull Addendum To Historic Resource Study-Mt. Umunhum 15981 $2,836,50 Rick Skierka Land Surveyor-Lot Line Adjustment For Elkus Uplands&Lobitos Ridge 15982 $2,597.00 The Bank Of New York Mellon Note Paying Agent Fees- 1999 Revenue Bonds Second Issue 15983 $2,472,00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 15984 $2,404.13 San Francisco Bay Bird Observatory Russian Ridge Bird Monitoring 15985 $2,352.75 Page&Turnbull Architectural&Engineering Services-Folger Ranch House Remodel 15986 $2,159.01 Office Team Office Temp-Real Property Administrative Assistant 15987 $1,777.00 *3 First National Bank Conferences&Training-American Society Of Landscape Architects/Vegetation Management Training/League Of California Cities 15988 $1,400.00 Ric Springer Reimbursement-Slender False Brome Treatment 15989 $1,367.10 Chris Stringer District Portion Of Road Agreement-Russian Ridge 15990 $1,194.30 Shelterbelt Builders Consulting Services-Pest Control Recommendations 15991 $1,172.00 Communication&Control Radio Repeater Site Rent-Tomita Hill 15992 $1,131.94 Big Creek Lumber Lumber For SFO Well House Rebuild/Lumber For Puncheon 15993 $1,074.49 *3 First National Bank Business Related Meals- Board Meetings/Board& Management Retreat/Interview Panel For Real Property Specialist/Operations Department Meeting/Real Property& Planning Department Meeting/Meeting With Uplands Habitat Staff 15994 $1,060.86 Tires On The Go Tires 15995 $1,041.36 Summit Uniforms Uniform Expenses 15996 $1,031.85 Forestry Suppliers Field Supplies/Parts For Chipper/Office Map Rack/Pest Control Supplies 15997 $1,020.87 *3 First National Bank Computer,Website&Internet Expenses-FFO Internet/Email Service Provider For Sending Email Blasts/Privacy Screens! Two Monitors Page 1 of 3 it Claims No. 11-16 Meeting 11-26 Date 9/28/11 Midpeninsula Regional Open Space District # Amount Name Description 15998 $990,00 Hoge, Fenton,Jones&Appel Legal Services-BAGG Engineers 15999 $945.00 Knapp&VerPlanck Preservation Beatty Property Historic Architecture Assessment Architects 16000 $902.60 CMK Automotive Vehicle Maintenance&Repairs 16001 $900.00 Aaron's Septic Tank Service Pumping Services-Rental Residences 16002 $893.75 Greenlnfo Network Preserve Finder Upgrade To Google Maps 16003 $875,00 Charles McDonald Reimbursement-Slender False Brome Treatment 16004 $825.00 All Temp Refrigeration Heater Repair-Rental Residence 16005 $708.48 Office Team Office Temp-Front Desk 16006 $699.65 *4 Commuter Check Services Commuter Check Program-Transit Passes 16007 $697.96 Tadco Supply Janitorial Supplies 16008 $651.11 *3 First National Bank Event Supplies&Expenses-Staff Recognition Event Supplies 16009 $638.85 *3 First National Bank Advertising,Subscriptions&Books-Survey Monkey Monthly Subscription/Recruitment Ad For Real Property Specialist/ Recruitment Ad For Ombudsperson/Online Tech Training Monthly Subscription 16010 $560.00 Bobbin Teegarden Reimbursement-Slender False Brome Treatment 16011 $547.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 16012 $538.88 Accountemps Accounting Temp 16013 $537.19 *3 First National Bank Office Supplies/Toner Cartridges/Projector Cables/Inserts For Garbage&Recycle Cans 16014 $522.05 *3 First National Bank Vehicle Supplies-Jumper Cables/Fog Light Bulbs For Patrol Trucks/Patrol Bike Wheel 16015 $444.55 *3 First National Bank Uniform Expenses 16016 $439.49 Tom Randall Lead/Asbestos Screening-Travel Reimbursement 16017 $436.50 *5 Town of Woodside Permit Fee-Final Design For Creek Crossing At Thornewood 16018 $435.84 Turf&Industrial Equipment Company Mower Parts 16019 $432.95 Sol's Mobile Service Vehicle Maintenance&Repairs 16020 $425.74 Foster Brothers Repair Shop Door Handle At FFO/Locks For Rapley Property 16021 $394.64 Beck's Shoes Uniform Expense-Boots 16022 $381.32 *3 First National Bank Field Supplies/Sunscreen/Fire Pumper Part/Binoculars/Solar Battery Charger/Two Replacement Flags 16023 $362.83 *3 First National Bank Volunteer Training Supplies 16024 $359.87 California Water Service Company Water Service-FFO 16025 $350.00 Joan Donath Reimbursement-Slender False Brome Treatment 16026 $350.00 David Dubbs Reimbursement-Slender False Brome Treatment 16027 $306.96 *6 Fleet Services Fuel 16028 $250.00 David Lukas Docent Enrichment Training 16029 $225.00 Jim Davis Automotive Smog Checks 16030 $220.00 Smith,Jeff Reimbursement-EMT Recertification 16031 $209.00 American Red Cross Basic First Aid Training 16032 $200.62 Hsieh, Benny Reimbursement-Projector Wiring-Annex/Projector Equipment-AO/Toner Cart-SAO/Toner-AO 16033 $190.54 Green Waste Garbage Service-SFO 16034 $187.15 Gempler's Uniform Expenses 16035 $132.50 *3 First National Bank Membership Dues-International Right Of Way Association i 16036 $121.02 Paterson, Loro Reimbursement-Uniform Expenses 16037 $120.45 Sommer,Sandy Reimbursement-Mileage 16038 $110.31 Mission Trail Waste Systems Garbage Service-AO 16039 $100.00 San Mateo County Public Health Tick Testing 16040 $99.59 *7 AmeriGas Propane-Rental Residence 16041 $91.80 West Payment Center Monthly Information Charges Page 2 of 3 Claims No. 11-16 Meeting 11-26 Date 9/28/11 Midpeninsula Regional Open Space District # Amount Name Description 16042 $80.48 Drayson, Kate Reimbursement-Mileage 16043 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 16044 $74.07 Fitzsimons, Renee Reimbursement-Supplies For Twix 16045 $71.60 Duong,Anna Reimbursement-Mileage 16046 $60.00 Hooper, Stan Reimbursement-Cell Phone 16047 $50.00 Midpeninsula Community Media Center Deposit-Web Video Services 16048 133,58 FedEx Shipping Charges 16049 $26.25 Rayne Of San Jose Water Service-Fremont Older 16050 $16.00 Forensic Analytical Asbestos Sampling-Skyline Ranger Residence Total $583,406.41 *1 Urgent check issued 9/23/11 *2 Urgent check issued 9/16/11 *4 Urgent check issued 9/22/11 *5 Urgent check issued 9/16/11 *6 Urgent check issued 9/16/11 *7 Urgent check issued 9/16/11 ## In the event agenda item is not approved,this claim will not be processed Page 3 of 3 ti Claims No. 11-16 ' Meeting 11-26 Date 9/28/11 i Revised Midpeninsula Regional Open Space District # Amount Name Description 15965 $250,000.00 ## Chicago Title Company Land Acquisition-Saratoga To The Sea 15966 $163,500.00 New World Systems Integrated Accounting And Financial System Software& Implementation Services 15967 $31,083.28 *1 County Of San Mateo Tax Collector Purchase Of San Mateo County Tax Default Parcels 15968 $13,266.00 Able Septic Tank Service Septic Tank Replacement-SAO 15969 $12,193.87 Patsons Media Group Printing Services-Business Cards/Fall 2011 Annual Report! Sierra Azul Trail Guide 15970 $9,945.00 Timothy C.Best,CEG Geotechnical Consultant For Construction Oversight,Testing And Final Reporting For The Big Dipper Ranch Roads Restoration Project 15971 $9,054.26 Ascent Environmental CEQA/NEPA Document Preparation&Support For Mount Umunhum Site Planning Phase II 15972 $7,100.00 *2 Peninsula Open Space Trust Carilli Property Lease&Management Fee 15973 $6,260.18 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection, Evaluation&Implementation 15974 $5,977.50 IHI Environmental Third Party Monitoring For Mount Umunhum Remediation Project 15975 $5,330.83 Design Concepts Graphic Design Services-Mt. Umunhum Postcard/Fall Newsletter/Fall Calendar/Brochures 15976 $5,048.78 Hertz Equipment Rental Equipment Rental-Excavator And Dozer For Road Maintenance &Culvert Replacement At Various Preserves 15977 $4,860,76 *3 First National Bank Miscellaneous Expenses-Airway Suction Devices/Deposit For Room Rental For Mt. Umunhum Public Meeting/Truck Rental For Big Dipper Project/AO Dishwasher Repair/Speaker& Mounts For Annex/Personal Air Monitors 15978 $4,209.75 Sunnyvale Ford Vehicle Maintenance&Repairs 15979 $4,186.71 Weiss Associates Water Supply Evaluation-Beatty Property 15980 $2,995.00 Page&Turnbull Addendum To Historic Resource Study-Mt.Umunhum 15981 $2,836.50 Rick Skierka Land Surveyor-Lot Line Adjustment For Elkus Uplands&Lobitos Ridge 15982 $2,597.00 The Bank Of New York Mellon Note Paying Agent Fees-1999 Revenue Bonds Second Issue 15983 $2,472.00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 15984 $2,404.13 San Francisco Bay Bird Observatory Russian Ridge Bird Monitoring 15985 $2,352.75 Page&Turnbull Architectural&Engineering Services-Folger Ranch House Remodel 15986 $2,159.01 Office Team Office Temp-Real Property Administrative Assistant 15987 $1,777.00 *3 First National Bank Conferences&Training-American Society Of Landscape Architects/Vegetation Management Training/League Of California Cities 15988 $1,400.00 Ric Springer Reimbursement-Slender False Brome Treatment 15989 $1,367.10 Chris Stringer District Portion Of Road Agreement-Russian Ridge 15990 $1,194.30 Shelterbelt Builders Consulting Services-Pest Control Recommendations 15991 $1,172.00 Communication&Control Radio Repeater Site Rent-Tomita Hill 15992 $1,131.94 Big Creek Lumber Lumber For SFO Well House Rebuild/Lumber For Puncheon 15993 $1,074.49 *3 First National Bank Business Related Meals- Board Meetings/Board& Management Retreat/Interview Panel For Real Property Specialist/Operations Department Meeting/Real Property& Planning Department Meeting/Meeting With Uplands Habitat Staff 15994 $1,060.86 Tires On The Go Tires 15995 $1,041.36 Summit Uniforms Uniform Expenses 15996 $1,031.85 Forestry Suppliers Field Supplies/Parts For Chipper/Office Map Rack/Pest Control Supplies 15997 $1,020.87 *3 First National Bank Computer,Website&Internet Expenses-FFO Internet/Email Service Provider For Sending Email Blasts/Privacy Screens/ Two Monitors Page 1 of 4 Claims No. 11-16 Meeting 11-26 Date 9/28/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15998 $990.00 Hoge,Fenton,Jones&Appel Legal Services-BAGG Engineers 15999 $945.00 Knapp&VerPlanck Preservation Beatty Property Historic Architecture Assessment Architects 16000 $902.60 CMK Automotive Vehicle Maintenance&Repairs 16001 $900.00 Aaron's Septic Tank Service Pumping Services-Rental Residences 16002 $893.75 Greenlnfo Network Preserve Finder Upgrade To Google Maps 16003 $875.00 Charles McDonald Reimbursement-Slender False Brome Treatment 16004 $825.00 All Temp Refrigeration Heater Repair-Rental Residence 16005 $708.48 Office Team Office Temp-Front Desk 16006 $699.65 *4 Commuter Check Services Commuter Check Program-Transit Passes 16007 $697.96 Tadco Supply Janitorial Supplies 16008 $651.11 *3 First National Bank Event Supplies&Expenses-Staff Recognition Event Supplies 16009 $638.85 *3 First National Bank Advertising,Subscriptions&Books-Survey Monkey Monthly Subscription/Recruitment Ad For Real Property Specialist/ Recruitment Ad For Ombudsperson/Online Tech Training Monthly Subscription 16010 $560.00 Bobbin Teegarden Reimbursement-Slender False Brome Treatment 16011 $547.16 United Site Services Sanitation Services-Sierra Azul&Fremont Older 16012 $538.88 Accountemps Accounting Temp 16013 $537.19 *3 First National Bank Office Supplies/Toner Cartridges/Projector Cables/Inserts For Garbage&Recycle Cans 16014 $522.05 *3 First National Bank Vehicle Supplies-Jumper Cables/Fog Light Bulbs For Patrol Trucks/Patrol Bike Wheel 16015 $444.55 *3 First National Bank Uniform Expenses 16016 $439.49 Tom Randall Lead/Asbestos Screening-Travel Reimbursement 16017 $436.50 *5 Town of Woodside Permit Fee-Final Design For Creek Crossing At Thornewood 16018 $435.84 Turf&Industrial Equipment Company Mower Parts 16019 $432.95 Sol's Mobile Service Vehicle Maintenance&Repairs 16020 $425,74 Foster Brothers Repair Shop Door Handle At FFO/Locks For Rapley Property 16021 $394.64 Beck's Shoes Uniform Expense-Boots 16022 $381-32 *3 First National Bank Field Supplies/Sunscreen/Fire Pumper Part/Binoculars/Solar Battery Charger/Two Replacement Flags 16023 $362.83 *3 First National Bank Volunteer Training Supplies 16024 $359.87 California Water Service Company Water Service-FFO 16025 $3%00 Joan Donath Reimbursement-Slender False Brome Treatment 16026 $350.00 David Dubbs Reimbursement-Slender False Brome Treatment 16027 $306.96 *6 Fleet Services Fuel 16028 $250.00 David Lukas Docent Enrichment Training 16029 $225.00 Jim Davis Automotive Smog Checks 16030 $220.00 Smith,Jeff Reimbursement-EMT Recertification 16031 $209.00 American Red Cross Basic First Aid Training 16032 $200.62 Hsieh, Benny Reimbursement-Projector Wiring-Annex/Projector Equipment-AO/Toner Cart-SAO/Toner-AO 16033 $190.54 Green Waste Garbage Service-SFO 16034 $187.15 Gempler's Uniform Expenses 16035 $132.50 *3 First National Bank Membership Dues-International Right Of Way Association 16036 $121.02 Paterson, Loro Reimbursement-Uniform Expenses 16037 $120.45 Sommer,Sandy Reimbursement-Mileage 16038 $110.31 Mission Trail Waste Systems Garbage Service-AO 16039 $100.00 San Mateo County Public Health Tick Testing 16040 $99.59 *7 AmeriGas Propane-Rental Residence 16041 $91.80 West Payment Center Monthly Information Charges Page 2 of 4 Claims No. 11-16 Meeting 11-26 Date 9/28/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 16042 $80.48 Drayson,Kate Reimbursement-Mileage 16043 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 16044 $74.07 Fitzsimons,Renee Reimbursement-Supplies For Twix 16045 $71.60 Duong,Anna Reimbursement-Mileage �I 16046 $60.00 Hooper,Stan Reimbursement-Cell Phone 16047 $50.00 Midpeninsula Community Media Center Deposit-Web Video Services 16048 $33.58 FedEx Shipping Charges 16049 $26.25 Rayne Of San Jose Water Service-Fremont Older 16050 $16.00 Forensic Analytical Asbestos Sampling-Skyline Ranger Residence 16051 R $8,772,42 Metro Mobile Communications Four Mobile Radios 16052 R $2,832.50 Koff&Associates Classification&Compensation Study Services 16053 R $2,685.67 '8 County Of San Mateo Building Permit Fee For Folger House Remodel 16054 R $2,094.00 "9 Santa Clara County Clerk Recorder Notice Of Determination Fee For Saratoga To The Sea Purchase 16055 R $1,890.00 Dick Haiduck Reimbursement-Slender False Brome Treatment 16056 R $1,399.08 Sol's Mobile Service Vehicle Repairs&Service 16057 R $1,293.90 Office Depot Office Supplies/Binders/Monitor Privacy Screen/Copy Paper! CD Mailers/Mouse/Business Card Scanner 16058 R $807.21 West Payment Center Assured Print Pricing&Subscription Charges 16059 R $775.00 Pro-Installers Remove Existing Fireplace&Install Replacement Fireplace- Rental Residence 16060 R $575.00 County Of San Mateo-Information Rent For Radio Repeater At Pise Peak Services Dept. 16061 R $538.88 Accountemps Accounting Temp 16062 R $422.89 Staples Office&Break Room Supplies 16063 R $420.00 San Mateo County Planning&Building Williamson Act Non Renewal Fee For Silva Properties Division 16064 R $402.66 Petty Cash Office Supplies/Mileage/Car Wash/Staff Recognition Event Supplies/Refreshment For Operations Meeting 16065 R $366.84 Sears Tools&Field Supplies-FFO 16066 R $349.95 Gartside,Ellen Reimbursement-Staff Recognition Event Supplies 16067 R $329.14 ADT Security Services Alarm Service-SFO 16068 R $159.13 Summit Uniforms Uniform Expenses 16069 R $96.78 Barron Park Supply Water System Repair-Ranch De Guadalupe 16070 R $80.11 Reed&Graham Erosion Control Supplies For Pulgas Ridge Creek Restoration 16071 R $35.07 Cook, Peter Reimbursement-Uniform Expenses 16072 R $21.65 Foster Brothers Keys For Truck Tool Box 16073 R $12.96 Paterson, Loro Reimbursement-Uniform Expenses 16074 R $8.62 First Call Auto Parts Vehicle Windshield Wash Page 3 of 4 Claims No. 11-16 Meeting 11-26 Date 9/28/11 Revised Midpeninsula Regional Open Space District # Amount Name Description Total $609,775.87 *1 Urgent check issued 9/23/11 *2 Urgent check issued 9/16/11 *3 Urgent check issued 9/9/11 The total amount for First National Bank is$12,403.52 *4 Urgent check issued 9/22/11 I *5 Urgent check issued 9/16/11 i *6 Urgent check issued 9/16/11 *7 Urgent check issued 9/16/11 *8 Urgent check issued 9/23/11 *9 Urgent check issued 9/23/11 ## In the event agenda item is not approved,this claim will not be processed i Page 4 of 4 ' Midpeninsula Regional • " Open Space District l R-11-97 Meeting 11-26 September 28, 2011 AGENDA ITEM 6 AGENDA ITEM Authorization to Reject All Bids Received September 14, 2011 for Remodel of the Folger Ranch House located at La Honda Creek Open Space Preserve GENERAL MANAGER'S RECOMMENDATIONS 1. Authorize the General Manager to reject all bids received to complete the Folger Ranch House Remodel Project at La Honda Creek Open Space Preserve. 2. Authorize staff to re-evaluate the Project scope and solicit new bids to complete the Folger Ranch House Remodel Project at La Honda Creek Open Space Preserve. SUMMARY The purpose of the Folger Ranch House Remodel and Water System Improvements Project (Project) is to establish the District's first coastside employee residence and provide an ongoing and after-hours presence for the former Driscoll Ranch area of La Honda Creek Open Space Preserve. The Project consists of code-required corrections, and basic habitability upgrades, including the development of a potable water system. The Project is divided into two phases. Phase I consists of the development of a potable water system (underway). The contract for Phase I was awarded on August 24, 2011 (see Report R-11-80); Phase II, the subject of this Board Report, is the ranch house remodel. After completing the Request for Bids process for Phase II, staff recommends rejecting all bids and soliciting new bids to complete the project. Staff requests the opportunity to explore potential Project cost reductions by re-evaluating the Project scope. DISCUSSION Background The Folger Ranch House is located in the former Driscoll Ranch area of La Honda Creek Open Space Preserve (Preserve), approximately four miles west of the Town of La Honda, on an unpaved ranch road north of La Honda Road (refer to Attachments 1 and 2). The purpose of the Project is to establish a District coastside employee residence and provide an after-hours presence at the former Driscoll Ranch area of the Preserve. In order to meet the October 15, 2011 grading deadline set by San Mateo County, the Project has been split into two phases. Phase I, which requires grading work, consists of water system improvements to provide potable water to the residence. The contract for Phase I was awarded August 24, 2011, and construction R-11-97 Page 2 is currently underway. Phase II, which does not require grading, consists of the Folger Ranch House remodel. The house remodel include basic habitability improvements, including: replacement of the existing roof, interior and exterior repainting; replacement or refurbishing of existing flooring; structural improvements; stabilization of an existing chimney and fireplace; installation of a heating system; plumbing and electrical system upgrades; code-related corrections; purchase and installation of appliances, fixtures, and cabinetry; and replacement of doors and windows, as necessary. Additionally, the contract will require 50% of waste material to be diverted from the land fill. Project History Prior to purchasing the former Driscoll Ranch property, the Real Property Committee met on November 16, 2005, to tour the structures and surrounding lands. As part of this tour, the possibility of designating a structure as a ranger residence was discussed. This possibility was later memorialized in the draft La Honda Master Plan, which calls out the Folger Ranch residence as future employee housing given its strategic location. Subsequently, the Folger Ranch House Improvements Project was included as a key project during the FY2008-09 Action Plan. During this time, staff prepared a cost analysis to compare the cost of remodeling the existing residence versus demolishing the residence and installing a manufactured home. Remodeling the residence was deemed as the less expensive option, setting the course for the remodel project. On March 24, 2010, the District awarded a contract to Page & Turnbull, Inc. for $82,500 for architectural and engineering services. On August 24, 2011, the District awarded a contract to Pacific Underground Services for$43,020 to construct the water system improvements. Staff anticipates the total cost of the project to be approximately $363,000. The District spent approximately $55,000 during FY2010-11 on design and engineering services (provided by an architect, mechanical engineer, structural engineer, electrical engineer, civil engineer, geotechnical engineer, and a surveyor). The remaining $308,000 will be spent during FY2011- 12 on permitting, design and engineering services, construction of the water system and house remodel, and construction oversight. Bidding Process The bidding process for Phase II commenced on August 12, 2011. Bid packages were sent to three (3) contractors and five (5) local builders' exchanges. A legal notice was posted in the Half Moon Bay Review and San Mateo County Times and an Invitation to Bid was posted on the District website. A mandatory pre-bid meeting was held on August 25, 2011, and was attended by eight (8) contractors. Sealed bids were due on September 14, 2011, and five (5) bids were received as shown below: Percent Difference Bidder Location Base Bid from Cost Estimate of$142,000 Bayview Painting Burlingame $133,500 - 6% P & A Construction San Francisco $145,500 + 2% MK Construction Millbrae $179,700 + 26% r R-11-97 Page 3 Gonsalves& Stronck San Carlos $198,600 +40% P.C.R.B. Concord $213,700 + 50% Staff would like the opportunity to explore further Project cost reductions by re-evaluating the Project scope. Therefore, staff recommends rejecting all bids, re-evaluating the Project scope and soliciting new bids for Phase II of the Project. FISCAL IMPACT Rejection of bids results in no fiscal impact to the District's capital budget. PUBLIC NOTICE All legal notice requirements of the California Environmental Quality Act(CEQA) have been met, in addition to public noticing requirements of the Brown Act. CEQA COMPLIANCE I The District adopted the Mitigated Negative Declaration and Mitigation Monitoring Program for Phase I and Phase Il of the Project on August 24, 2011 (see Report 11-80 and Resolution 11-29), which determined that the Project would have no significant or cumulative effects because of implementation and adherence to mitigation measures that will prevent substantial impacts to environmental resources. It was also determined that implementation of the Project would not result in direct and indirect substantial adverse impacts or significant risk to human beings. NEXT STEPS Upon Board authorization to reject all bids and following staff s re-evaluation of the Project scope, staff will solicit new bids to perform construction services for the Phase II Folger Ranch House Remodel Project and return for the Board for approval. Attachments 1. Vicinity Map, Folger Ranch House 2. Site Map, Folger Ranch House Prepared by: Galli Basson, Planning Technician Contact person: Same as above - 0\ \Imont Ha f A� y ity — --.. Mei Io Park •sti nford j •Los Altos } Area of /f Detail , _ t • _y 'f' Sac o°'a Oe / 84 36' l j I /j a m 84 35 �° Folger Ranch a Honda Creek- .7 House - Open Space d rve Road i a/ one Ro ed m Attachment 1 : Vicinity Map, Folger Ranch House Midpeninsula Regional ® MROSD Watershed Land Open Space District Other Protected Open Space fTl'I Conservation or Agricultural June 2011 or Park Lands Y/ Easement a tioo,000 Nonprofit Land Other Public Agency e rnaes ' 0 05 1 2 Folger Ranch House Pasture Area fi. (1,356 sf) ` Storage Shed ., (Outside Project Scope) Folger Ranch House Garage(540 sf) t 1 t 1 - Storage Shed (Outside Project Scope) Proposed Water Tank Location - =- Existing Well Site - 84 Attachment 2: Site Map Midpeninsula Regional Open Space District - MROSD Watershed Land 0 Structure August 2011 Other Protected Open Space Conservation or Agricultural • or Park Lands Easement — Fence 1:4,000 • Nonprofit Land Other Public Agency Unpaved Ranch Road e o its 250 soo • . p g y p Feet i r Midpeninsula Regional Open Space District r � R-11-99 Meeting 11-26 September 28, 2011 AGENDA ITEM 4 Authorize the General Manager to execute a professional services agreement with the executive search firm of Peckham and McKenney for Recruitment of a District General Counsel BOARD APPOINTEE EVALUATION AD HOC COMMITTEE RECOMMENDATIONS 1. Authorize the General Manager to execute a professional services agreement with the executive search firm of Peckham and McKenney for Recruitment of a District General Counsel in an amount not to exceed $17,500 and expenses not to exceed $7,000. 2. Assign the Board Appointee Evaluation Ad Hoc Committee to work with Peckham and McKenney and to return to the Board with a proposed recruitment process, timeline, and draft candidate profile for Board review and approval. SUMMARY The Board of Directors tasked the Board Appointee Evaluation Ad Hoc Committee with the initial steps of a recruitment process for a successor to the District's General Counsel as a result of her retirement announcement. The Ad Hoc Committee has completed these tasks and is recommending that the Board authorize retention of the executive search firm of Peckham and McKenney due, among other factors, to the firm's excellent references, recent success in placing public agency attorneys, and familiarity with the District including placement of the current General Manager. These factors may also help expedite the recruitment process. The Ad Hoc Committee is recommending further that it be assigned to work with Peckham and McKenney to develop a proposed recruitment process, timeline, and draft ideal candidate profile for Board review and approval at its meeting of October 12, 2011. DISCUSSION At the Board's meeting of August 24, 2011, the Board assigned the task of developing and recommending a General Counsel recruitment plan to the Board Appointee Evaluation Ad Hoc Committee (see Report No. R-11-90) and the Board directed the Board Appointee Evaluation Ad Hoc Committee (Committee)to undertake the initial steps of the plan. The Board directed the Committee to identify qualified search firms and send out a Request for Proposal to these firms. The Board directed the Committee to interview responsive search firms and i R-11-99 Page 2 return to the Board for its approval of a recommended search firm from among the top three finalists. Thereafter, with Board approval, the Committee will work with the firm and return to the Board at its next meeting with a proposed search and selection process and timeline for Board approval. To help expedite the process, the Committee is also requesting that it be tasked with returning with a draft "ideal candidate profile" for Board review and approval. The Committee met on September 2, 2011, to identify qualified executive search firms. The Committee reviewed and approved the Request for Proposal to be sent to these firms. Finally, the Committee agreed upon a timeframe for receipt of proposals, Committee review of the proposals, and proposed dates for interviews of the top three firms. An invitation for proposals was sent out to seven firms on September 7, 2011, with proposals due on September 15, 2011. The District received three proposals as set out in the following table: Firm Name Firm Location Fee/Expenses -Alliance Resource Consulting LLC - Long Beach, CA; Palo Alto, CA $16,500/$7,500 -Bob Murray& Associates Roseville, CA $16,500/$6,500 -Peckham & McKenney Sacramento, CA $17,500/$7,000 The Committee met on September I 91h, reviewed the proposals, and determined that all three firms were qualified. The Committee determined that personal interviews would not assist in evaluating the firms' qualifications as interview questions were sent out as an attachment to the RFP and written responses were reviewed. The Committee asked each interviewee questions which covered the following general topics: 1. District knowledge: What do you know about Midpeninsula Regional Open Space District? Since an open space special district differs from a typical city or county government agency, what changes, if any, would you make in your approach in finding candidates for us? 2. Board participatio : How would you involve the Board in the recruitment process? What process would you use to assist the Board in arriving at a consensus regarding the most desired characteristics? 3. Staff participation: What methods have you used to include senior management in the recruitment process? 4. Interim problem: Sometimes a replacement person lasts only a short time when coming in after a long-term incumbent. How would the recruiter work with us so that this risk is minimized? What experience has the recruiter had with this issue? 5. Time frame: Our goal is to have the candidate's acceptance by January 1, 2012. How would the recruiter suggest we best proceed? 6. Searching for hidden candidates: What process is used to discover and recruit potential candidates who may be quite satisfied with their current position and are not considering a change? What success has been found in this endeavor? R-11-99 Page 3 7. Size of the firm: How large is the firm? What resources are available? How important is THIS search in the firm's workload and schedule? 8. Staff: How many clients will the assigned recruiter be working with at the same time? Who additionally will be working on our position? 9. Interview questions: Will you also be suggesting questions that we may ask candidate finalists? 10. District Staff: How might you involve the General Manager and senior management in the interview of finalists? 11. Ability to Meet Timeline: If your firm is selected, the Board will meet on September 28, 2011, to award the contract. The selected firm will be notified on September 29, 2011. If selected, would you be available to meet with the Board's recruitment subcommittee the week of October 3, 2011, to develop a recruitment and selection process and timeline? 12. Ability to Meet Timeline: The District Board will be meeting on October 12, 2011 to receive the recommended recruitment approach. Will you be able to provide your written recommendation to the committee for a recruitment and selection process by October 5, 2011 in order for the Board to consider this at its meeting of October 12,2011? With this written interview process, and reference checks on all three firms, the Committee felt it had sufficient information to make a recommendation. While the Committee felt any of these three firms would have provided acceptable service to the Board, the Committee found the Peckham and McKenney (Peckham) firm to be the most qualified firm for this search. The difference in estimated costs was within $1,000 and the Committee felt while cost certainly is a factor, this difference in cost was acceptable given the firm's qualifications (see below). The Committee concluded, given all factors, that this firm would provide superior and responsive services to the Board during a compressed timeline for recruitment compared to the other firms. Bobbi Peckham will be the principal handling the recruitment. Ms. Peckham has conducted three recruitments for the District, including the General Manager's recruitment in which she worked closely with the Board. The Committee felt that the knowledge, familiarity and good fit with the Board she has already demonstrated were important factors. She will have a superior ability to get up to speed. Lastly, her reference check elicited responses that were superior to those received for the other firms. If the Board approves selection of this firm, the Committee will work with the firm and return to the Board at its October 12 meeting with a proposed search and selection process and timeline for Board review and approval. The additional task assigned to the Ad Hoc Committee was to review and assemble key District documents pertinent to the recruitment for use by the selected recruiter, including review of the R-11-99 Page 4 present General Counsel's job description, and structure and functions of the position. That process is ongoing. In addition, once the recruiter is on board the recruiter's input will assist in completion of this task. FISCAL IMPACT The $17,500 cost of the recruitment plus a not to exceed figure of$7,000 for expenses such as brochure preparation was not included in the FY2011-12 budget. The Board will be requested to authorize additional funds for this purpose at the time of midyear budget adjustment. PUBLIC NOTICE Public notice of this Agenda item was provided pursuant to the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEPS If the Board approves this firm, the Committee will work with the firm and return to with a proposed search and selection process, timeline, and candidate profile for Board review and approval at its next meeting on October 12, 2011. Prepared by: Board Appointee Evaluation Ad Hoc Committee: Directors Cyr, Hassett, and Riffle Contact person: Curt Riffle, Chair i' t k _ fly i�,'Fl� .!�.✓F% Midpeninsula Regional ' Open Space District y R-11-98 Meeting 11-26 September 28, 2011 AGENDA ITEM 5 AGENDA ITEM Authorization to Apply for a Habitat Conservation Fund Program (HCF) Grant for the Alpine Pond Habitat Restoration and Interpretive Boardwalk Project GENERAL MANAGER'S RECOMMENDATION i n Re Adopt the attached Resolution of the Board of Directors of the M dpeinsula Regional Open Space District approving a grant application for funds from the Habitat Conservation Fund Program for the proposed Alpine Pond Habitat and Interpretive Enhancement Project. SUMMARY This Board Report seeks authorization for staff to apply for a matching rant in the amount of P ppy gg $25'7,000 from the California Department of Parks and Recreations Habitat Conservation Fund Program (HCF) to fund the first phase of the Alpine Pond project. The purpose of the proposed Alpine Pond Habitat and Interpretive Enhancement Project is to promote the conservation and recovery of California red-legged frog, San Francisco garter snake, western pond turtle, and other native aquatic wildlife species at Alpine Pond, while at the same time improving the visitor experience and educational value of the pond. Currently, the educational, aesthetic, and ecological functions served by Alpine Pond are impaired by the dense growth of cattails ringing the pond and the presence of non-native predatory fish. The project goals are to improve habitat for native wildlife by eradicating predatory fish, and improve public access and educational opportunities through construction of a boardwalk and associated interpretive exhibits. DISCUSSION In April 2068, the Board retained Wetlands and Water Resources (WWR)to develop management alternatives for Alpine Pond (Report R-08-62). In August 2008, the Board directed staff to develop an implementation plan for WWR's recommended management options, which include a one-time pond draining to extirpate non-native fish, localized control of cattails in select areas, and installation of a boardwalk and blind system to enhance interpretive opportunities while protecting wildlife refuge areas (Report R-08-96). The landscape architecture firm Restoration Design Group (RDG) was retained in January 2010 to design the boardwalk and interpretive improvements (Report R-10-10). Preliminary design concepts were vetted in March 2010 by the Use and Management Committee and the preferred design was fully R-11-98 Page 2 developed into plans and specifications. During this process, District staff, with the assistance of the Project Committee, developed a pond drainage plan. Both aspects of the project are fully described in the Alpine Pond Habitat and Interpretive Enhancement Plan. The anticipated cost of the entire project (implementation of all phases), if approved by the Board, excluding environmental review(to be performed by District staff), is estimated to be approximately $750,000. The HCF Program allocates approximately $2 million per year to the California Department of Parks and Recreation for grants to cities, counties, and districts to fund projects that: provide nature interpretation and other non-capital outlay programs to bring urban residents into park and wildlife areas; protect fish, wildlife and native plant resources; and acquire or develop wildlife corridors and trails. Projects, including land acquisition, trail rehabilitation, and new trail construction, are eligible for funding. The grant program requires a non-state, dollar-for-dollar match. Eligible match sources include local, federal, or private funds, or donated materials and services. The total project cost for Phase I is estimated at $514,000 and staff is requesting $257,000 (50% contribution) through the HCF Grant Program. If awarded, the grant would fund the following specific actions at Alpine Pond: Pond dewatering and associated biological mitigation and monitoring Restoring, resurfacing, and improving drainage along portions of the existing perimeter trail, removing a maintenance-prone trail segment, and restoring natural drainage patterns and native habitat • Constructing up to 400 linear feet of an Americans with Disability Act compliant boardwalk (including replacing existing decking at the Daniels Nature Center), a covered viewing platform, a picnic area, and an informal outdoor classroom FISCAL IMPACT A proposed adjustment to the Midyear Budget for FY2011-12 will include $20,000 (a decrease from the original $100,000 budget)to fund work through the end of this fiscal year(CEQA process, grant application submittals). The original budget amount would have funded the preparation of a bid package, which has been delayed due to an unfunded, separate and prior grant application. The HCF grant program is expected to announce its grant recipients in July 2012. If HCF grant funds are awarded to the Project, District staff will proceed with obtaining Board approval of the project, and preparing a bid package next fiscal year that incorporates the entire project scope; if grant funds are not awarded, the proposed project and bid package would be much reduced to include only basic, primary elements to keep project costs manageable. HCF grant monies must be disbursed by 2019 and would reimburse project expenses incurred beyond FY201 0-11. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. No additional notice is required. R-I 1-98 Page 3 CEQA COMPLIANCE California Environmental Quality Act (CEQA) compliance is required at the time of grant application. Staff completed a Mitigated Negative Declaration for the project (see attached), which is currently in circulation and is anticipated to be brought to the Board for certification in October, 2011. NEXT STEPS If funding is secured, District staff would prepare an amendment, with guidance from the Use and Management Committee, to the Skyline Ridge Master Plan to include the proposed Project. If approved, Project permitting would commence next Fiscal Year, with Project implementation anticipated to begin in summer 2013. In the event the grant is not awarded, staff would modify the proposed Project to include, at this time, only primary elements of the project to keep costs manageable. The District would reserve the right to implement secondary elements of the project in the future as additional funding is secured. Attachment: A. Resolution B. Initial Study/Mitigated Negative Declaration Prepared by: Lisa Bankosh, Open Space Planner 11 Contact person: Same as above RESOLUTION NO I I-XX RESOLUTION OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE HABITAT CONSERVATION FUND PROGRAM WHEREAS, the people of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire, enhance, restore or develop facilities for public recreation and fish and wildlife habitat protection purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the Habitat Conservation Fund Program, setting up necessary procedures governing project application under the Habitat Conservation Fund Program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application(s) before submission of said application(s)to the State; and WHEREAS, the applicant will enter into a contract with the State of California to complete the project(s); NOW, THEREFORE, BE IT RESOLVED that the Midpeninsula Regional Open Space District Board of Directors hereby: 1. Approves the filing of an application for the Habitat Conservation Fund Program; and 2. Certifies that said applicant has or will have available, prior to commencement of any work on the project included in this application, the required match and sufficient funds to complete the project; and 3. Certifies that the applicant has or will have sufficient funds to operate and maintain the project(s), and 4. Certifies that the applicant has reviewed, understands, and agrees to the provisions contained in the contract shown in the grant administration guide; and 5. Delegates the authority to the General Manager to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the project. 6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. To obtain a copy of the Initial Study/Mitigated Negative Declaration, please contact Michelle Radcliffe, District Clerk at 650-691-1200 or via e-mail at mradcliffe*open space.org +' Midpeninsula Regional • ' Open Space District R-11-9'7 Meeting 11-26 September 28, 2011 AGENDA ITEM 6 AGENDA ITEM Authorization to Reject All Bids Received September 14, 2011 for Remodel of the Folger Ranch House located at La Honda Creek Open Space Preserve GENERAL MANAGER'S RECOMMENDATIONS 1. Authorize the General Manager to reject all bids received to complete the Folger Ranch I House Remodel Project at La Honda Creek Open Space Preserve. J p p 2. Authorize staff to re-evaluate the Project scope and solicit new bids to complete the Folger Ranch House Remodel Project at La Honda Creek Open Space Preserve. SUMMARY The purpose of the Folger Ranch House Remodel and Water System Improvements Project (Project) is to establish the District's first coastside employee residence and provide an ongoing and after-hours presence for the former Driscoll Ranch area of La Honda Creek Open Space Preserve. The Project consists of code-required corrections, and basic habitability upgrades, including the development of a potable water system. The Project is divided into two phases. Phase I consists of the development of a potable water system(underway). The contract for Phase I was awarded on August 24, 2011 (see Report R-I 1-80); Phase II, the subject of this Board Report, is the ranch house remodel. After completing the Request for Bids process for Phase II, staff recommends rejecting all bids and soliciting new bids to complete the project. Staff requests the opportunity to explore potential Project cost reductions by re-evaluating the Project scope. DISCUSSION Background The Folger Ranch House is located in the former Driscoll Ranch area of La Honda Creek Open Space Preserve(Preserve), approximately four miles west of the Town of La Honda, on an unpaved ranch road north of La Honda Road(refer to Attachments 1 and 2). The purpose of the Project is to establish a District coastside employee residence and provide an after-hours presence at the former Driscoll Ranch area of the Preserve. In order to meet the October 15, 2011 grading deadline set by San Mateo County, the Project has been split into two phases. Phase 1, which requires grading work,consists of water system improvements to provide potable water to the residence. The contract for Phase I was awarded August 24, 2011, and construction i j R-11-97 Page 2 I is currently underway. Phase 11, which does not require grading, consists of the Folger Ranch House remodel. The house remodel include basic habitability improvements, including: replacement of the existing roof; interior and exterior repainting; replacement or refurbishing of existing flooring; structural improvements; stabilization of an existing chimney and fireplace; installation of a heating system;plumbing and electrical system upgrades; code-related corrections;purchase and installation of appliances, fixtures, and cabinetry; and replacement of doors and windows, as necessary. Additionally, the contract will require 50%of waste material to be diverted from the land fill. Project History Prior to purchasing the former Driscoll Ranch property, the Real Property Committee met on November 16,2005, to tour the structures and surrounding lands. As part of this tour, the possibility of designating a structure as a ranger residence was discussed. This possibility was later memorialized in the draft La Honda Master Plan, which calls out the Folger Ranch residence as future employee housing given its strategic location. Subsequently, the Folger Ranch House Improvements Project was included as a key project during the FY2008-09 Action Plan. During this time, staff prepared a cost analysis to compare the cost of remodeling the existing residence versus demolishing the residence and installing a manufactured home. Remodeling the residence was deemed as the less expensive option, setting the course for the remodel project. On March 24, 2010, the District awarded a contract to Page &Turnbull, Inc. for$82,500 for architectural and engineering services. On August 24, 2011, the District awarded a contract to Pacific Underground Services for$43,020 to construct the water system improvements. Staff anticipates the total cost of the project to be approximately$363,000. The District spent approximately$55,000 during FY2010-11 on design and engineering services(provided by an architect, mechanical engineer, structural engineer, electrical engineer, civil engineer, geotechnical engineer, and a surveyor). The remaining$308,000 will be spent during FY2011- 12 on permitting,design and engineering services, construction of the water system and house remodel, and construction oversight. Bidding Process The bidding process for Phase II commenced on August 12, 2011. Bid packages were sent to three(3) contractors and five(5) local builders' exchanges. A legal notice was posted in the Half Moon Bay Review and San Mateo County Times and an Invitation to Bid was posted on the District website. A mandatory pre-bid meeting was held on August 25, 2011, and was attended by eight(8)contractors. Sealed bids were due on September 14,2011, and five (5)bids were received as shown below: Percent Difference Bidder Location Base Bid from Cost Estimate of$142,000 Bayview Painting Burlingame $133,500 - 6% P &A Construction San Francisco $145,500 +2% MK Construction Millbrae $179,700 +26% R-11-97 Page 3 Gonsalves& Stronck San Carlos $198,600 +40% P.C.R.B. Concord $213,700 + 50% re-evaluating Staff would like the opportunity to explore further Project cost reductions by the Project sco e. Therefore staff recommends rejecting all bids re-evaluating the Project scope p J g g J p and soliciting new bids for Phase 11 of the Project. FISCAL IMPACT Rejection of bids results in no fiscal impact to the District's capital budget. J p P g PUBLIC NOTICE All legal notice requirements of the California Environmental Quality Act(CEQA)have been met, in addition to public noticing requirements of the Brown Act. CEQA COMPLIANCE The District adopted the Mitigated Negative Declaration and Mitigation Monitoring Program for Phase I and Phase II of the Project on August 24, 2011. (see Report 11-80 and Resolution 11-29), which determined that the Project would have no significant or cumulative effects because of implementation and adherence to mitigation measures that will prevent substantial impacts to environmental resources. It was also determined that implementation of the Project would not result in direct and indirect substantial adverse impacts or significant risk to human beings. NEXT STEPS Upon Board authorization to reject all bids and following staff s re-evaluation of the Project scope, staff will solicit new bids to perform construction services for the Phase II Folger Ranch House Remodel Project and return for the Board for approval. Attachments 1. Vicinity Map, Folger Ranch House 2. Site Map, Folger Ranch House Prepared by: Galli Basson, Planning Technician Contact person: Same as above J *Belmont / Ha f MoonfB y' `ity Met to Park Los Alta Area of Detail Dot O� O� d�° �aC L O• 35 84 i i a r m Folger Ranch f House 2 La Honda Creek Open Space Preserve L O I t hog saw, U da Road m o ' e R a od t a ' t; y`adero f a e ................ Attachment 1 : Vicinity Map, Folger Ranch House Midpeninsula Regional Open Space District MROSD Watershed Land Other Protected Open Space ® Conservation or Agricultural June 2011 or Park Lands Easement 1100,000 Nonprofit Land ® Other Public Agency a Mtles 0 0.5 1 2 1 - 1 I 1 - Fol er Ranch House 1 , 9 Pasture Area (1,356 sfl 1 r. Storage Shed (Outside Project Scope) Folger Ranch House Garage(540 st) 1 ♦ . 1 1 Storage Shed (Outside Project Scope) Proposed Water Tank Location x xisting Ee v o r I v i L U C i I b0 O Yy IN'A ` V �1 C O I p u I v 'o a` lJ i Attachment 2: Site Map Midpeninsula Regional Open Space District - MROSD Watershed Land Structure August 2011 Other Protected Open Space Conservation or Agricultural _ _ Fence 1:4.000 9' or Park Lands Easement e 0 125 250 500 i Nonprofit Land ® Other Public Agency Unpaved Ranch Road Feet Midpeninsula Regional 0 " Open Space District i To: Board of Directors From: Stephen E. Abbors Date: September 23, 2011 Re: FYIs �� • Midpeninsula Regional Memorandum " I Open Space District DATE: September 28, 2011 MEMO TO: Board of Directors THROUGH: Steve Abhors, General Manager FROM: Galli Basson Planning Technician SUBJECT: Schilling Lake Dam Tree Removal Project The Board of Directors directed staff in 2007 to investigate long-term management and enhancement options for Schilling Lake, a half-acre, man-made lake located along a tributary to Dennis Martin Creek within Thornewood Open Space Preserve(Preserve). Schilling Lake is formed by a 200-foot-long, un- engineered earthen dam first constructed in the late 1800s by pioneering lumberman Dennis Martin, and enhanced in 1910 by Augustus Schilling. In 2007,a dam engineer presented staff with concerns regarding the integrity of the earthen dam, most notably due to the presence of 17 large trees actively growing on the dam crest. This concern prompted staff to complete a downstream inundation study for the lake in the event of a dam failure to better inform the development of long-term management recommendations. The inundation study and geotechnical analysis of the dam showed that a dam failure at the current lake volume would pose no risk of downstream flooding at any residences, other structures, or road/stream crossing between Schilling Lake and Searsville Lake. Options for long-term management of Schilling Lake were then assessed and presented to the Use and Management Committee at a public meeting held onsite at Schilling Lake on March 19, 2010. The options considered included tree removal, duckweed removal, cattail removal,and long-term monitoring of the dam, all of which were approved by the Committee at that meeting. The Board approved the Committee's recommendation on April 28, 2010, and directed staff to remove all redwood trees growing on the earthen dam,and prevent them from resprouting in the future. Subsequently in 2010, District staff hired a professional arborist to provide guidance on how to remove the trees without impacting or damaging the earthen dam. 'The arborist recommended removal of all nine (9)coast redwood trees on the dam and pruning of other remaining trees. Redwood trees do not respond well to pruning, and have large root systems which can cause damage to the dam, particularly if a tree should fall as a result of windthrow. In 2011,tree removal contractors requested the removal of two additional trees,one(1)madrone and one(1)coast live oak,to facilitate the safe removal of the redwoods. Tree removal work is scheduled from October 17-20, 2011. Residents within 300 feet of the Preserve have been notified of the work. To protect visitor safety, the area around the dam will be closed while work is underway. The contractors will salvage approximately 75%of the harvestable timber and deliver logs to the Skyline Field Office,where staff will mill them into lumber and utilize for future projects. Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager From: Michael C. Williams, Real Property Manager Date: August 29, 2011 Subject: Stanton Trust(Crites) Property Addition, Sierra Azul Open Space Preserve Escrow closed for the subject transaction on August 26, 2011, and title to and possession of this 175.87- acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of July 13, 2011. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Sierra Azul Santa Clara Stanton Trust 17587 Fee July 13,2011 Mount Umunhum 575-06-001 (Crites) . 1120 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, Status(Intended or Purchase Price GIS Code or Other) Type Ype Aujust 20,2011 Closed withheld Cash 1,432,000.00 1870 Misc.Notes: The District has withheld$4,600 in escrow to complete the site cleanup of several debris piles and the remains of the foundation of an illegal burned out residence. cc: Accounting $25,000 Residence Planning Manager Board of Directors Public Affairs Administrative Assistant Field Offices(SFO&FFO) Public Affairs Manager GIS Coordinator Real Property Administrative Assistant Legal Assistant—$25,000 Residence Senior Real PropertG Pl.tnner Management Analyst Operations Manager Cherry �O d� *Los Gatos � e`I r. Ahnadea quicksilver, Pond ' ( oad County Park 17S . ' We' ` • Area of ua Detai I t . lupe Sit-i r u Azal Open-spuc_e preserve Stanton Trust ` 175.87 acres Wood S Trail Mt. El rai( Sombroso Proposed Addition to Sierra Azul Open Space Preserve, Stanton Trust (Crites) Property Midpeninsula Regional Highlighted Property Partial MROSD Ownership Open Space District (MROSD) MROSD Preserves Non MROSD Conservation or Agricultural Easement e Other Protected Open Space MROSD Conservation or Park Lands or Agricultural Easement June, 2011 Private Property mil'.s a Watershed Land 0 0 25 „", While the District strives to use the best available digital data,this data does not represent a legal survey and Is merely a graphic illustration of j"FaphIL features t� �4 i Midpeninsula Regional Open Space District For Immediate Release Date: September 15,2011 Contact: Rhea Maze 650.691.1200 x 566 MROSD awards contract for critical pond restoration project design High priority stock water pond work will protect rare wildlife and support livestock in La Honda Creek Open Space Preserve Los Altos, California[September 15,20111—The Midpeninsula Regional Open Space District's board of directors approved a contract last night to complete the design for two pond restoration projects in La Honda Creek Open Space Preserve.The District's Pond Management Plan for the preserve identified the need to repair eleven ponds in order to provide successful breeding habitat for the federally threatened California red-legged frog. The pond repair and restoration projects will also improve habitat conditions for the federally endangered San Francisco garter snake,which feeds on the frogs, and increase water access and availability for grazing cattle. The ponds are located within critical California red-legged frog habitat and contain an existing population of the frogs. Failing berms,non-functioning spillways, and problems with sedimentation have contributed to the decline of these ponds. The repair and restoration work will result in improved water quality and availability for livestock and other wildlife,alleviating the need for animals to travel long distances for water. "These stock pond restoration projects are in direct support of successful habitat enhancement and continued agricultural grazing on the San Mateo coast,"said Julie Andersen, District Resource Planner and project manager. The project includes replacing invasive weeds with native wetland plants and conducting ongoing biological monitoring for a minimum of three years. One of the largest ponds in the preserve was restored in the summer of 2010. Subsequent monitoring of the restored pond found successfully breeding California red-legged frogs. Ongoing pond restoration projects in this area will significantly improve habitat connectivity and increase the chance of long term survival for the California red-legged frog as well as other wildlife. The ponds at La Honda Creek Open Space Preserve are located in the San Gregorio Creek watershed,a critical coastal area that drains into an established marine reserve.Construction is scheduled to begin in the summer of 2012. Created by voters in 1972, the Midpeninsula Regional Open Space District has successfully protected nearly 60,000 acres of open space. The District is a Califomia special distract whose inission is to acquire and preserve a regional greenbelt of open space land in perpetuity,protect and restore the natural en✓ironment, and provide opportunities for ecologically sensitive public enjoyment and education. htW:Jlwww.ooensvace.om. i i Midpeninsula Regional . Open Space District CLOSING MEMORANDUM To: Stephen E. Abhors, General Manager From: Michael C. Williams, Real Property Manager Date: August 29, 2011 Subject: Stanton Trust(Crites)Property Addition, Sierra AZUI Open Space Preserve Escrow closed for the Subject transaction on August 26, 2011, and title to and possession of this 175.87- acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of July 13, 2011. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor .Acres (Fee,Easement, Lease, Resolution Number or Area S Mgmt Agreement) General Manager A P Approval Date Sierra Azul Santa Clara Stanton Trust 175.87 Fee July 13,2011 Mount Umunhum 575-06-001 (Crites) 1120 INtgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & Purchase Price GIs Code Status(intended or Type or Other withheld) YP AuLlust 26,2011 Closed Withheld Lfash 1,432,000.00 1870 j Misc.Notes: The District has withheld$4,600 in escrow to complete the site cleanup of several debris piles and the remains or the foundation of an illegal burned out residence. cc: Accounting* S25,000 Residence Planning Manager Board of Directors Public Affairs Administrative Assistant Field Offices(SFO& FFO) Public Affairs Manager CIS Coordinator Real Property Administrative Assistant L.eoal Assistant—$25,000 Residence Senior Real Propert} Planner fana;ement Anak'st Operations Manager Cher xd Almaden �uic�ksilvvr *Los Gatos • �g`� O {'t>nd County Park 17 c t. .i dr, Area of '4 Detail `? Stanton Trust r' f 175.87 acres r 1 - `tom • � ..�,.' T ' OOds Traj/ Mt. El r Y r - - _ ra�� Sombroso. I; , , i Proposed Addition to Sierra Azul Open Space Preserve, Stanton Trust (Crites) Property Midpeninsula Regional � Highlighted Property mm Partial MROSD Ownership Open Space District MROSD Preserves Non MROSD Conservation {MROSD) or Agricutturat Easement Othet Protected Open Space MROSD Conservation Q i or Park Lands ® or Agricultural Easement June, 2011 Private Property Milt' Watershed Land Mille the uric staves to use the beSt available {Ita a[a,t lrs data o s not ie resent a legal suive an i5 niri e g V g Y -Y a grip uc i ustreUun o yc•u�;ra u�, ��atwe�, is I 0 Midpeninsula Regional ! ' Open Space District r i To: Board of Directors From: Stephen E. Abbors Date: September 28, 2011 Re: Late FYIs if i �. M.. �.,a �. `• I I ' IMidpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager From: Sandy Sommer, Acting Real Property Manager l�65 Date: September 19, 2011 Subject: Lease and Management Agreement with Peninsula Open Space Trust(POST)for the Carilli Property Addition to Sierra AZtll Open Space Preserve The Lease and Management Agreement between POST and the Midpeninsula Regional Open Space District(District) became effective on September 19, 2011 for a one-year term upon POST's close of escrow as indicated below. Under this Agreement, the District assumes management responsibility for portions of the former Carilli property(also known as Myrtle Canyon). I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this management agreement. As there were no comments made by any of the neighbors or members of the public that might require amendments, commencement of the Lease and Management Agreement marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of August 24, 2011. The following chart presents details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Santa Clara, Sierra Azul, Portion of APN Peninsula Open Space Lease and Management Cathedral Oaks 558-51-005 and Trust 39.14 Agreement August 24,2011 Area APN 558-27-008 Refer to Note 1 Mgmt.Status: Dedication Date & Closing Date (Open,Closed,CMU, Type Funding GIS Code or Other) Status(Intended or YP Withheld) n/a Closed Withheld n/a n/a 2153 Misc.Notes: 1. POST took title to Parcel One-A, Parcel Two and Parcel Three(refer to attachments 1 and 2)on September 19. 2011 which is the effective date of the Lease and Management Agreement. 2. While in POST's ownership,the District is pursuing a partnership with Santa Clara Valley Water District to purchase the property and further protect the watershed. 3. O erations: Work with neighboring ro ert owner to install access road gate at mutually acceptable location. Attachments: I. Lease and Management Agreement 2. Map cc: Accounting Board of Directors Field Offices(SFO, SAC?& FFO)—Lease and Management Agreement GIS Coordinator Legal Administrative Assistant—Lease and Management Agreement Management Analyst Operations Manager- Lease and Management Agreement Planning Manager Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner *Los Gatos Lexfrr�ton Carilli Property 17 117 Acres Res. 5A19 35 y P — i F rcel 2 Ra Area of n i }Detail Parcel 3 I S i e r r a Parcel 1 ,'< A z u 1 CrepF ------ — - - ��. � H e�dry5 Cathedral Oaks Area 17 sA» .� Sierra Azul Open _% Space Preserve Gulch O1dse San Jose HolyCi 'fop` San Jose R . Z y = Water Company Water a: Company Gdfo Ralph'sA t Mountain Cathedral 2716 - Oaks Area E Attachment A: Proposed Addition of Carilli Property, Midpeninsula Regional Cathedral Oaks Area of Sierra Azul OSP Open Space District (MROSD) Carilli Property Watershed Land ® MROSD Conservation MROSD Open Space or Agricultural Easement ® Other Public Agency Preserves September, 2071 • jo Other Protected Open Space Private Property Miles or Park Lands 0 0.5 t While the Distnct strives to use the best avaitable digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic eature$. TO: General Manager FROM: Gordon Baillie Monthly Field Activity Summary Report Between 41112011 And 413012011 CITE WARNING JCR KNOWN TOTALS TOTALS DISTRICT VIOLATIONS VIOLATIONS ENFORCEMENT 139 Bicycle Citations&JCRs Issued 49 Closed area-bicycle 4 3 0 0 7 Parking Citations Issued 28 Helmet required 4 4 0 0 g Trail use speed limit 1 4 0 0 5 All Written Warnings Issued 52 Closed Area Police Assistance 10 Enter sensitive/hazardous closed area 10 0 2 0 12 Enter temporary/regular closed area 4 4 0 0 8 LAIN ENFORCEMENT 42 Dog Law Enforcement 42 Dog in prohibited area 4 6 0 0 10 Leash required-Dog 13 8 0 0 21 Nuisance dog prohibited 0 1 0 0 1 ACCIDENTS 1 INCIDENTS 9 Other Lost Person Search 2 After hours 3 10 0 0 13 Medical-Bicycle Accident 3 Damaging/removing plants 0 1 0 0 1 Harming/taking fish 2 0 0 0 2 Medical-Hiking/Running Accident 3 Smoking-undesignated area 2 3 0 0 5 Vehicle Accident 1 Speeding 0 1 0 0 1 Permit Failure to comply with permit conditions 0 2 0 0 2 MUTUAL AID 8 Permit Required 0 1 0 0 1 Fire Incident 1 DISTRICT TOTAL 47 48 2 0 97 Lost Person Search 1 CITE WARNING JCR KNOWN TOTALS Medical-Bicycle Accident 1 NON DISTRICT VIOLATIONS VIOLATIONS Medical-Hiking/Running Accident 1 Bicycle Bicycle helmet required for all persons 0 2 0 0 2 Medical-Motorcycle Accident 2 Other Medical-Other First Aid 2 False Information to a peace officer 1 0 0 0 1 ------ --- -....-...._.........-........ - -- NON DISTRICT TOTAL 1 2 0 0 3 GRAND TOTAL 48 50 2 0 100 *JCR Juvenile Contact Report %NWSN S.r�:3si§dftt.,£&. ,,..tilt.;P.th x3 vn2..t :,awa✓u ..=4Y.+. ,fir tit :fxt.;hn,.a'S ok ,Ui k.i",w< :MhY«;r Thursday,September 15,2011 Page 1 of 4 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 18 2 20 Disabled Parking: Permit Required unpa 1 0 1 Prohibited Areas(Signed) 3 0 3 Prohibited Areas(Permit only) 0 1 1 Prohibited Areas(On fire trail) 2 0 2 Prohibited Areas(Nondesignated area) 2 0 2 Prohibited Areas(Blocking gate) 2 1 3 Prohibited Areas(After hours) 8 0 8 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 10 1 11 Disabled Parking—Paved/Marked. 3 1 4 Park Obstructing Highway-Unincorporat 7 0 7 28 3 31 DATE OCCURRENCES OF SPECIAL INTEREST Apr 01 Mountain View dispatch was notified of a missing bicyclist near the Gap Trail across from LR01. District Rangers: 4 MA I IS067 staff met with the reporting party. A hasty search was conducted by District staff and Cal Fire units. The missing cyclist found his way out of Charcoal Rd to the Saratoga Gap Fire Station. Preserve Off District Lands-Skyline Location Upper Stevens Creek Co. Park,Gap Trail at Skyline Blvd. Apr 01 A bicyclist had an accident on the trail. She had a deformity on her left shoulder/collar bone. She Rangers: 2 IR I I S066 declined medical treatment after discussions with San Mateo County Fire. Preserve El Corte de Madera Creek Location Lawrence Creek Trail Apr 02 An off-duty ranger heard a large tree fall,and screaming from the parking lot area. He responded to the Rangers: 5 IR 1 IF077 area and a woman said she had left her car and started walking across the parking lot when she heard and saw the tree failing and hitting three vehicles parked underneath.There were no injuries. The ranger called additional staff to assist with securing the area and removing the tree.The ranger obtained contact information from the owners of the three vehicles that were damaged. Two vehicles were towed away,and one was driven from the scene. Preserve Fremont Older Location Prospect Road/Parking Lot Apr 03 A ranger was notified by dispatch that a cyclist was requesting a ride out of the preserve after a fall. One Rangers: 1 AR I IF081 subject was riding her bike down the trail at approximately 5-10 miles per hour when her front tire went into a rut. She lost her balance and fell on her left side landing on her knee and hip. She did not hit her head and remained conscious after the fall. At first she declined medical care,and a ranger gave her a ride to her vehicle where she met with her riding partners. At that time she changed her mind and asked for fire and medics to be called so she could get a ride to the emergency room. AMR transported her to El Camino Hospital. Preserve Fremont Older Location ---------- -- ------------------------------ Apr 06 A hiker was observed by District staff smoking a pipe. He admitted to smoking marijuana,was cited and Rangers: 1 IR 11SO73 released. Preserve Monte Bello Location Skid Road Trail 'Thursday,—",",Se—pt—e,m",b,e,, —r Page of Apr 09 A parry hiking in the Devils Canyon area of Long Ridge OSP notified Saratoga Summit Fire Station that Rangers:## iR 11SO74 a female member of their party was missing. The District was notified through Mountain View dispatch Police: 5 and a search of Devils Canyon was conducted that evening into the late night with no results. The search continued on into the next morning when San Mateo County,Contra Costa County and Alameda County SAR units joined the search. Later in the morning a resident in the area called Dispatch to say that the lost woman had shown up at his house. A search team responded to the residence,confirmed the identify and evaluated her. She was taken by District staff to meet with the rest of her party. The woman had spent the night in the Devils Canyon area. Preserve Long Ridge Location Devils Canyon area Apr 10 A hasty search was carried out by District staff for two overdue hikers. It was after sunset and the Rangers: 5 IR 11S079 temperature was in the upper 30's. Both subjects were found uninjured on the Harkins Ridge Trail, about 500'below Harkins cutover,and were reunited with their friends. �r Preserve Purisima Creek Redwoods Location Harkins Ridge Trail Apr 11 A report of a possible marijuana grow site was received by the San Mateo County Narcotics Task Force, Rangers: 1 IR IIS086 who conducted an investigation. When the Sherriffs Office and District staff arrived at the location, Police: 1 which is below the first series of waterfalls on Peters Creek,several feet of plastic irrigation line crossing the undesignated trail were found. The lines were followed to several relatively level meadow areas where cultivation had taken place, most likely the previous year. The Narcotics Task Force estimated that approximately 1,200 plants had been harvested. The water lines were then cut into several pieces and taken out of the canyon, but several thousand feet of line remain along with refuse from the cultivation operation. Preserve Long Ridge Location Devils Canyon area,below the first main series of waterfalls on Peters Creek ------_---_ -------_-_ _..__ Apr 16 District staff monitored a radio report of a vehicle accident on Highway 35 near the Stillheart compound. Rangers: 1 MA I IS085 Updated information was received that the patient might be experiencing a seizure. District staff were first on scene, and found two patients needing medical aid. A female was shaking and hysterical. A male that had been unconscious had regained consciousness. They had both ingested a marijuana brownie. The victims were transported by ground ambulance. Preserve Off District Lands-Skyline Location Hwy. 35 near 16350 Skyline Blvd. Apr 16 One subject said he was riding downhill at a moderate speed when he went over the handle bars of his Rangers: 3 AR 11F093 bike. He said he never lost consciousness but he had pain in his right shoulder and left hand. He also had abrasions on his forearms and both knees. After being evaluated and treated by rangers and responding agencies the subject was transported to El Camino Hospital. Preserve Fremont Older Location Apr 16 District staff responded to a report of a dog vs.dog attack at the preserve. An unleashed dog attacked a Rangers: 3 IR 11S081 leashed dog on the Spring Ridge Trail. Staff made contact with the handler(not owner)of the police: 1 aggressive dog(now on leash)and she stated that her dog had attacked another dog.The dog had blood on its face. She had agreed with the owner of the injured dog to pay any vet bills associated with the attack. She also stated that the aggressive dog was a rescue and that the owner was planning on aggression training. The owner of the injured dog stated that he was nipped while trying to separate the two dogs and his dog was probably going to lose part of the ear. He estimated the vet bill would be approximately$1,000. Preserve Windy Hill Location Spring Ridge Trail Apr 21 Two subjects were stopped and cited for Fishing Prohibited violations. Rangers: 2 IR I I F101 Preserve Bear Creek Redwoods Location Pond Apr 21 One subject was stopped and cited for a dog off-leash violation and giving false information to a peace Rangers: 2 IR I I F099 officer. Police: 1 Preserve Fremont Older Location Apr 23 A male jogger came running downhill toward a ranger who was in her vehicle. He swerved toward the Rangers: 1 IR I IF105 vehicle's driver side door,cocked his fist,and punched the vehicle mirror which slammed into the Police: 1 partially open vehicle window, leaving a 1/2"black mark on the window. The suspect continued running down the hill without saying anything. The ranger determined that the suspect was likely to be a previously known offender.The ranger contacted Los Gatos Police Dept.and met with an officer along with a Los Gatos Park Ranger.She showed both officers a picture of the suspect and described the incident. District staff are following up on this case with the District Attomey's office,and charges will be filed. Preserve Off District Lands-Foothills Location Lexington Reservoir County Park,Jones Trail Thursday,September 15,2011 PageG3 of 4 Apr 23 A wooden memorial bench was vandalized. Photographs were taken for a report and the bench was Rangers: 2 IR 11F104 marked with caution tape as a hazard. Preserve Fremont Older Location Apr 28 While on foot patrol a ranger found a small campfire ring on the backside of Horseshoe Dam that had Rangers: 1 IR 115090 been recently in use. No suspects were seen in the area. Preserve Skyline Ridge Location Horseshow Lake dam Apr 28 While hiking in the preserve a visitor twisted his ankle,which was later found to be broken. The Palo Rangers: 3 IR 11S089 Alto Fire Department assisted,and the victim was transported to Stanford Hospital. Preserve Los Trancos Location San Andreas Fault Trail DATE VANDALISM DETAIL Apr 15 Tagging on lot preserve hours sign. VL Preserve Ravenswood Location Parking Lot Apr 20 Tagging on regulations sign. VL Preserve Ravenswood Location Bridge Apr 23 A vehicle went through barbed wire fencing damaging approx. 140'at a cost of$140.00. VL USAAA Insurance claim#8501706. Preserve Skyline Ridge Location Along Alpine Rd. Apr 24 Six road paddles tagged with white paint. VL Preserve Sierra Azul Location at Barlow Apr 27 Graffiti scratched on both sides of left signboard. VL Preserve Long Ridge Location Achistaca Trail Apr 27 Graffiti scratched on plexiglass of both signboards. VL Preserve Long Ridge Location Hickory Oaks Trail Apr 27 Graffiti scratched on both sides of signboard. VL Preserve ry Skyline Ridge Location Circle lot ......... _Thursday,September 15,2011 Page 4 of 4 TO: General Manager FROM: Gordon Bafllie Monthly Field Activity Summary Report Between 51112011 And 513112011 CITE WARNING JCR KNOWN TOTALS TOTALS DISTRICT VIOLATIONS VIOLATIONS ENFORCEMENT 111 Bicycle Citations&JCRs Issued 30 Bicycle after hours 0 2 0 0 2 Helmet possession required 0 1 0 0 1 Parking Citations Issued 17 Helmet required 1 4 0 0 5 All Written Warnings Issued 52 Trail use speed limit 4 3 0 0 7 Police Assistance 12 Closed Area Enter sensitive/hazardous closed area 1 2 1 0 4 LAW ENFORCEMENT 39 Enter temporary/regular closed area 3 0 0 0 3 Law Enforcement 39 Dog Dog in prohibited area 2 11 0 0 13 Leash required-Dog 11 5 0 0 16 ACCIDENTS/INCIDENTS 3 Other Medical-Bicycle Accident 1 After hours 1 1 0 0 2 Medical-Other First Aid 1 Reckless Driving 2 1 0 0 3 Smoking-undesignated area 4 1 0 0 5 Vehicle Accident 1 Permit Permit Required 0 1 0 0 1 MUTUAL.AID 7 Weapons Lost Person Search 1 Possession of/discharging weapon 0 1 0 0 1 -- __-- --- -_ _ - -- Medical-Bicycle Accident 1 DISTRICT TOTAL 29 33 1 0 63 CITE WARNING JCR KNOWN TOTALS Medical-Hiking/Running Accident 1 NON DISTRICT VIOLATIONS VIOLATIONS Medical-Motorcycle Accident 1 Bicycle Medical-Other First Aid 1 Minor bicycling without helmet 0 1 0 0 1 Vehicle Accident 2 Other Trespass 0 10 0 0 10 NON DISTRICT TOTAL 0 11 0 0 11 GRAND TOTAL 29 44 1 0 74 "JCR Juvenile Contact Report Thursday,September 15,2011 Page I of 4 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 15 9 24 Prohibited Areas(Signed) 3 0 3 Prohibited Areas(Nondesignated area) 1 1 2 Prohibited Areas(Blocking traffic) 0 5 5 Prohibited Areas(Blocking gate) 3 0 3 Prohibited Areas(After hours) 6 0 6 Take up more than one marked parking s 2 3 5 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 2 0 2 No parking 2 0 2 17 9 26 DATE OCCURRENCES OF SPECIAL INTEREST May 01 While working around a District-owned residence in an area closed to the public,a contractor noticed Rangers: 2 IR11SO97 that the garage door and side kitchen window were open. Upon inspection by District rangers no interior damage was observed. Preserve Russian Ridge Location Mindego Residence May 04 A male jogger who is the subject of a District Safety BOL,spat on a ranger while the ranger, and another Rangers: 4 IR 11F111 ranger were detaining an unrelated party. When ordered to stop,the suspect taunted the rangers,and Police: 3 stated he would spit in a ranger's ear every time he saw one and also stated he would punch a ranger. Law enforcement was called but was unable to locate the individual either on the trails or at his last known residence. The report was written for Battery on a Peace Officer as well as Resist/Obstruct/Delay a peace officer and taken to Santa Clara County D.A.office. A warrant has been issued for the suspects arrest. Preserve St.Joseph's Hill Location May 06 At Bear Creek Stables a visitor reported hearing and seeing unauthorized vehicles in the preserve. Rangers: 4 IR 1IF115 Rangers and a deputy checked the preserve but did not locate any vehicles.The following day a ranger Police: 1 followed vehicle tracks to a neighbor's residence.The ranger verbally warned the father of juveniles that they could not operate motor vehicles on District Lands. Preserve Bear Creek Redwoods Location Gate BC01 area May 07 While on patrol District rangers observed four vehicles driving an estimated 25 MPH in the preserve Rangers: 4 IR I IS100 parking lots. As the four vehicles entered the parking lot they cut off a vehicle which was leaving, causing the driver to slam on his brakes. One of the entering vehicles lost control and slid sideways in the equestrian lot. A second vehicle drove around the loop at the end of the equestrian lot and spun a 180 degree turn. These two drivers were cited for reckless driving and released. The other two drivers were given verbal warnings for reckless driving and released. Preserve Skyline Ridge Location From entrance to preserve down to the equestrian lot May 10 A witness reported seeing three to five males inside the closed area within the preserve. Sheriff Deputy Rangers: 2 IR 1 IF120 assistance was requested by the rangers. The subjects were able to elude the rangers and the Police: 2 responding Santa Clara County Sheriff Deputies. Fresh graffiti was found in one building. Since the incident, more graffiti has been appearing on the interiors and exteriors of the buildings. Preserve Bear Creek Redwoods Location Alma College Buildings May 12 A vehicle,traveling southbound on Highway 35,spun out of control hitting a tree. The vehicle Rangers: 3 MA I IS101 overturned and came to rest on its roof in the northbound lane. The driver was not wearing a seatbelt, and was unconscious. He was extricated from the vehicle,and flown out by medical helicopter. Preserve Off District Lands Location Skyline Blvd.@ Gate C M03 Thursday,September 15,2011 Page 2 of 4 May 14 Three people were observed by District staff smoking. Two were cited and released. The third person Rangers: 2 IR 115102 was taken into custody by SMSO for an outstanding warrant out of Tuolumne County. Police: 2 Preserve Skyline Ridge Location Horseshoe Loop Trail ........... ------------- ........------------------- May 15 Nine juveniles were detained for exploding a"dry ice bomb"within the preserve. In addition,they were Rangers: 2 IR 1IF125 in possession of a bb,air soft,and cap guns. One juvenile received a written warning,the rest were Police: 2 verbally warned. Parents of all the juveniles were contacted. The principal of a local high school was also contacted as the juveniles stated that they were filming a reenactment of a World War 11 baffle for a class,that all of the students were assigned to make a film,and were being graded on accuracy and authenticity. Preserve Rancho San Antonio County Park Location Deer Meadow Trail May 18 While on patrol in a preserve parking lot,a ranger came upon five piles of house remodeling debris and Rangers: 2 IR I 1F130 trash that had been dumped. The parking lot was secured and maintenance was notified of the situation. Some materials were tested for hazardous waste, but none was found.The materials were then removed and disposed of properly. Preserve Ravenswood Location Bay Road Parking Lot May19 Six steers were found in the Preserve outside of the cattle grazing area. The grazing contractor Rangers: 4 IR II5104 responded and returned all six to their grazing area with the assistance of District staff. Preserve Skyline Ridge Location Cattle grazing area May 21 A mattresses, box springs and a toilet were found dumped. The items were disposed of on top of the Rangers: 1 IR 1IF136 previous dumping that occurred in this area on May 18th 2011. This is a recurring problem at this location. Preserve Ravenswood Location Bay Road Parking Lot 111------------- ------------ ----------- May2l A visitor to the preserve reported seeing a motorcycle on the trail. District Staff were unable to make Rangers: 1 IR I IS105 contact with the rider. Preserve Purisima Creek Redwoods Location Borden Hatch Mill Trail May 25 While on motorcycle patrol a District Ranger observed signs of reckless driving and unlawful Rangers: 1 IRlIS108 defacement. No suspects were observed, but evidence of the activity was found and documented. Preserve Skyline Ridge Location Parking lot driveway May 26 A vehicle accident,with a fatality and multiple injured parties,occurred in the Russian Ridge Preserve. Rangers: 7 IR II5109 The accident took place in the Mindego Hill area involving a District Contract Crew that was preparing to spray the area for noxious weeds. District Staff were first on scene. All victims were triaged and transported as needed(some by helicopter)for further medical care at Stanford Hospital. Preserve Russian Ridge Location Farm road, Mindego Hill area near Kneudler Lake May 27 An unknown subject(s)cut a lock at gate SA1 9 on Alma Bridge Road,drove into the preserve and Rangers: 1 IR11FI39 dumped a load of debris. MROSD maintenance crew later removed and disposed of the debris. Preserve Sierra Azul-Cathedral Oaks Area Location May 28 A visitor's car was scratched while she was out hiking in the preserve. The victim believed that the Rangers: 1 lRlIF140 person who damaged her vehicle was someone with whom she had a disagreement with over a parking space. The victim also reported the incident to the Santa Clara County Sheriffs Office. Preserve Rancho San Antonio County Park Location ........... ............. ----------------------------------- ..................---------------------------------May 30 Rangers found evidence that a vehicle had been driving up onto the bank to get around the gate near Rangers: 1 IR 115111 Jikoji and into Long Ridge Preserve. Tracks were found headed down Ward Road below the Ranch Springs Loop. Preserve Long Ridge Location Gate leading into Jikoji ------------ May 31 A citizen reported to San Mateo Sheriff Department that he found evidence of marijuana cultivation. He Rangers: 2 IR IIS112 observed a cache of marijuana plants and associated materials stashed below a retaining wall on Alpine Police: 2 Road in Portola Valley adjacent to Windy Hill OSP. The sheriffs office notified District staff. Narcotics Task Force personnel were called in,and the plants and materials were taken into evidence. Preserve Windy Hill Location Alpine Rd. ........... ,.......... Thursday,September 15,2011 Page 3 of 4 May 31 A female hiker reported a male exposing himself to her and a child in the preserve. A person matching Rangers: 3 /R 11F144 the description of the subject was stopped and identified. The case was handed over to the Santa Clara Police: 1 County Sheriffs Office for further investigation. Preserve Rancho San Antonio County Park Location Permanente Creek Trail DATE VANDALISM DETAIL May 01 Break in:garage door&side kitchen window. VL Preserve Russian Ridge Location Mindego Ranch-"grandmother's"house May 08 Construction traffic sign has a large hole from a gunshot. VL Preserve Sierra Azul Location SA09 Barlow Road May 08 Signs tagged on gate. VL Preserve Sierra Azul Location SA07 May 08 Defaced(graffiti)regulation sign. VL Preserve Windy Hill Location Razorback Trailhead,Hwy.35 May 10 Tagging. VL Preserve Sierra Azul Location Guardrail @ SA07 May 11 Defaced(graffiti)regulation sign. VL Preserve Long Ridge Location Achistaca Trailhead, Hwy.9 May 14 Red No Dog slash removed from reg sign. VL Preserve El Sereno Location Bohlman Road Gate May 15 Tagging. VL Preserve Bear Creek Redwoods Location BC12 May 23 Tagging on locking post. A Preserve Sierra Azul Location Jaques Ridge Lot May 25 Bullet holes in Mtn. Lion sign. VL Preserve Sierra Azul Location SA17 Reg Sign r«n��za+u m.e�e�° ..rn++�.,acxauaa�:,rz�v,.r. s,axq r. .mna ;rz^.wnw.fs;imp ema+«a�,: ,ua,:wn<*;a vm,,x..;- .-„�r,;axwwazmuxio- aaaaaavaawwvmee+m�s: ,n.,*.>n,m s att: �v�+.n:ro.,,rc>asn �e. :r Thursday,September 15,2011 Page 4 of 4 TO: General Manager FROM: Gordon Baillie Monthly Field Activity Summary Report Between 61112011 And 613012011 CITE WARNING JCR KNOWN TOTALS TOTALS DISTRICT VIOLATIONS VIOLATIONS ENFORCEMENT 99 Bicycle Citations&JCRs Issued 24 Closed area-bicycle 3 1 0 0 4 Helmet possession required 1 2 0 0 3 Parking Citations Issued 27 Helmet required 1 1 0 0 2 All Written Warnings Issued 45 Trail use speed limit 1 4 0 0 5 Police Assistance 3 Closed Area Closed area-horses or pack animal 0 2 0 0 2 LAW ENFORCEMENT 30 Enter sensitive/hazardous closed area 0 2 3 0 5 Enter temporary/regular closed area 1 4 0 0 5 Law Enforcement 30 Dog Dog in prohibited area 2 1 0 1 4 ACCIDENTS/INCIDENTS 5 Leash required-Dog 5 7 0 0 12 Lost Person Search 1 Other After hours 3 13 0 0 16 Medical-Hiking/Running Accident 1 Speeding 2 0 0 0 2 Medical-Other First Aid 2 Urinate in public view 1 0 0 0 1 Vehicle Accident 1 Permit Camping without permit 0 1 0 0 1 - _._-- -.___.__--_ --- ----___-- MUTUAL AID 6 DISTRICT TOTAL 20 38 3 1 62 Law Enforcement 1 CITE WARNING JCR KNOWN TOTALS NON DISTRICT VIOLATIONS VIOLATIONS Lost Person Search 1 Bicycle Medical-Bicycle Accident 1 Minor bicycling without helmet 0 3 0 0 3 Medical-Motorcycle Accident 1 Dog Vehicle Accident 2 Pets/dogs on 6 foot leash or radio collar/voice 1 0 0 0 1 NON DISTRICT TOTAL 1 3 0 0 4 GRAND TOTAL 21 41 3 1 66 *JCR Juvenile Contact Report Thursday,September 15,2011 Page I of 3 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 22 2 24 Prohibited Areas(Signed) 7 0 7 Prohibited Areas(Nondesignated area) 1 0 1 Prohibited Areas(Blocking gate) 0 2 2 Prohibited Areas(After hours) 14 0 14 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 5 2 7 Disabled Parking—Paved/Marked. 1 2 3 No parking 2 0 2 Parking—State Highway 2 0 2 27 4 31 ----------- DATE OCCURRENCES OF SPECIAL INTEREST Jun 04 A vehicle was reported over the side on Mount Umunhum Road. Rangers and Santa Clara County Rangers: 1 IR I IF146 deputies responded to find an abandoned stolen vehicle down below the road in an upright position Police: 3 caught between two bay trees.Certain items had been stripped from the vehicle. A ranger took photographs for the report. Preserve Sierra Azul Location SA08 ..........----------------- ----------------------- Jun 09 A firearm and bullets were found in the preserve by District Maintenance Staff. Rangers and East Palo Rangers: 1 IR I IF151 Alto Police were contacted. The weapon and bullets were taken by the police as found property. Police: 1 Preserve Ravenswood Location Bay Road Jun 10 While operating radar in the preserve,a ranger attempted to stop a cyclist for a speed violation. The Rangers: 1 IR I IF152 cyclist brushed passed the ranger and ignored several commands to stop. The bicyclist could not be located. Preserve Fremont Older Location Jun 13 A visitor called the Districts Administrative Office to report that she had been knocked off a trail by a Rangers: 1 IR I IS120 dog. The victim said that she knew the owner of the dog,who had been hiking down the trail when the dog broke away from it's leash and rushed at her. The victim gave further information,stating that she fell, rolled across a switchback,and scraped up her arm. She tried to report the incident to animal control and the San Mateo Sheriff Department. District Staff contacted her to take a report. Preserve Windy Hill Location Hamms Gulch Trail Jun 15 Two female hikers reported a suspicious male on the trail. They stated that the male told them to walk in Rangers: 1 IR 11F160 front of him while he walked behind them. Rangers responded and spoke with the parties. Preserve St.Joseph's Hill Location Jun 18 A visitor fell and hit his head while hiking. He lost consciousness. He was treated by San Mateo County Rangers: 1 AR I IS123 Fire and was released against medical advice. Preserve Windy Hill Location Spring Ridge Trail ------------------- ... Jun 18 Mountain View dispatch reported an overdue mountain biker in Russian Ridge. The reporting party was Rangers: 6 IR 11S124 standing by at the Russian Ridge parking lot at the intersection of Highway 35 and Alpine Road. A hasty search was conducted by District staff in Russian Ridge and Coal Creek Preserves. The search was called off after it was determined the cyclist had ridden home. Preserve Russian Ridge Location Upper Russian Ridge and Parts of Coal Creek .......... Thursday,September 15,2011 Page 2 of 3 Jun 20 Mountain View Communications advised District Rangers that Santa Clara County Sheriff Deputies were Rangers: 1 MA 11F164 responding to a child endangerment call. An 8 year old girl was found in the restroom parking lot alone waiting for her father's return. When the father returned he was questioned by the deputies. Child Protective Services was contacted,and a follow up investigation will be conducted. The child was released into her mother's custody. Preserve Off District Lands-Foothills Location Rancho San Antonio County Park Jun 22 A woman fainted at the open air bam in Deer Hollow Farm. Rangers responded as did Santa Clara Rangers: 4 AR 11F165 County Fire and medics. The victim was checked by County Fire and AMR and released to drive herself home. Preserve Rancho San Antonio Location Jun 22 While operating radar at the preserve,two rangers observed a known suspect in the case of an assault Rangers: 2 tR 1 iF167 on a ranger jogging. The suspect yelled at the rangers and called them names, but continued running and did not assault or interfere with the rangers. Preserve St.Joseph's Hill Location Intersection of Jones&Novitiate Trails Jun 22 Rangers discovered a small redwood sapling that had been dug up with the root ball and bagged as if to Rangers: 2 tR 11F166 be stolen. A similar hole was discovered nearby. There were also many cut limbs on a nearby bay tree. A report was taken. Preserve Bear Creek Redwoods Location Jun 28 District Staff observed what appeared to be ashes,possibly cremated human remains,on the rocks off Rangers: 1 tR 115128 the trail. There was no permit issued for scattering of cremains in this location. The evidence was documented,and the ashes were removed from the rocks. Preserve Skyline Ridge Location Rocks below vista on Ipiwa Trail i DATE VANDALISM DETAIL Jun 04 Pipe gate locking post defaced with graffiti. A Preserve Teague Hill Location Gate TH01 ----- ----------- Jun 06 Backside of directional sign defaced with graffiti. A Preserve Windy Hill Location Top of trail I 5uskrlNdfi0.,.Hm.N d+xN a .eHVRAk%rry .fie 0outi9ti�':NA u94. iPoiYfnwCL c%YaN...,x:2.,'dke,YA�ft4&'3.,Nfi .v.^c"it .f2t xS�S:M&�¢, W?.3t:M1Ank''slaFvhefr 3_s. ,.Tk Y 4'�v`4"+«ieR6,..ahiMNu&.f#S0*K3 Y,HEL4#EG'V.fiN'�fi u.. Thursday,September 15,2011 Page 3 of 3 GENERAL MANAGER Stephen IF Abbors Regional 0 ce Midpeninsula Regional Open Space District BOARD OF DIRECTORS enSpa Pete Siemens Yoriko Kishimoto Jed Cyr Curt Riffle NonetteHanko September 28, 2011 Larry"assert Cecily Harris Mr. Frederick N. Woods B-90399, Room 3134 P.O. Box 8101 San Luis Obispo, CA 93409-8101 Re: Portola Valley Property Dear Mr. Woods: I have received your September 13, 2011 letter. I would like to assure you that the Midpeninsula Regional Open Space District will fully honor the intentions of your family's generous gift and is moving forward to preserve the property as your family desired. If you are dissatisfied with any matters relating to trust distribution, I hope you can understand that it would be inappropriate for the District to address such issues. Any concerns should be addressed to the trustees who have the sole authority regarding distribution of the estate. The District and its staff are continuing our initial planning efforts and look forward to making this gift to the public a reality. Sincerely, Stephen E. Abbors General Manager cc: MROSD Board of Directors Herbert Yanowitz, Woods Trust co-trustee John Ward, Wells Fargo Bank, Woods Trust co-trustee �a £e£� E� 330 Distel Circle Los Altos,CA 94022 j 6so 6911200 6So 691 0485 www openspace org �