HomeMy Public PortalAboutMinutes - LBC - 2016.01.06II
MCCALL PUBLIC LIBRARY
Date: 1-6-2016
Called to order 11:00
Bill Thomas
Dean Martens
Heather Haynes
Larry Swan
Jacki Rubin
Andy Laidlaw
Linda Burns
Meg Lojek
John Powell
Minutes approved - 1st Karen, 2nd Larry, all in favor
Old business
Larry contacted Nexus and Godfreys (consulting firms):
• From Lexus nobody has responded to his emails/voicemails. Seems like a big compny.
• Godfrey's in Texas, Dick Godfrey was a librarian, easy to talk to. Has worked in Boise
on multiple jobs. Has visited McCall. His son is an architect. Lots of experience.
$10,000 - 12,000 to do initial assessment, 2-3 months, same concepts as what Meg
showed as previous meeting. They come up with a cost analysis, develop a basic needs
program, establish a time frame, basic conceptual design. They would come to McCall
for 3 days to do needs assessment. Currently working in Boise.
Meg followed up with proposal from David Moore. Let him know that we are concerned
because he is so far away. And he agreed that he would not want to be the architect work but is
interested in the needs assessment.
Andy called Steve Trout and Andy Erstadt (another consultant):
• Steve Trout recently did the Caldwell Library, working with Boise on downtown library.
Steve was founder of firm Andy has worked for, he lives in McCall. He says they are
flexible, work within any budget parameters, decide what appropriate for us to do and
them to do. Very interested in doing it. Major thing you want to do is build in flexibility.
" A n d y E r s t a d B o i s e f i r m - M i d d l e t o n a n d B i s h o p K e l l y p r o j e c t s . E m a i l e d A n d y d o c u m e n t s
f r o m p r e v i o u s w o r k i n M i d d l e t o n . S e e m e d l e s s f l e x i b l e t h a n S t e v e , r e q u i r i n g m o r e
s p e c i f i c s . B u t s e e m e d e x p e r i e n c e d a n d i n t e r e s t e d .
M e g c r e a t e d a n E r s t a d f o l d e r o n G o o g l e D r i v e t o g i v e c o m m i t t e e a c c e s s t o d o c u m e n t s s e n t t o
A n d y .
J o h n s p o k e t o C T A - l a r g e f i r m i n B o i s e . C u r r e n t l y w o r k i n g o n a l i b r a r y p r o j e c t i n M i s s o u l a .
E n g i n e e r i n g , d e s i g n f i r m . T h e y w o r k w i t h a n d w i t h o u t c o n s u l t a n t s . T a l k e d a b o u t w h a t i n f o t h e y
w o u l d n e e d f o r u s t o s e n d o u t R F P . H e h a d g o o d i n p u t . G a v e J o h n a c o p y o f w h a t h e
c o n s i d e r e d a g o o d R F P ( w i l l p u t o n g o o g l e d r i v e ) . V e r y s p e c i f i c . L i b r a r y c o n s u l t a n t s a r e n i c e
b e c a u s e t h e y c a n b r i n g i n f o t o t h e a r c h i t e c t s . M o r e e c o n o m i c a l t o d o t h a t k i n d o f w o r k
o u r s e l v e s . D e e p c o m m u n i t y d i a l o g w i t h b i g t e a m c a n b e c o m e e x p e n s i v e . A g o o d f e e l f o r
s c h e d u l e c a n h e l p t h e a r c h i t e c t s . C a p i t a l c a m p a i g n w a s s i m u l t a n e o u s i n i m p o r t a n t t o k n o w . I f
w e h a d a c o n s u l t a n t , t h e y c o u l d h e l p c h o o s e a r c h i t e c t .
D i s c u s s i o n o f t h e d i f f e r e n t c o n s u l t a n t s a n d t h e p r o c e s s . D i s c u s s i o n o f I n v o l v e m e n t o f t h e
c o m m i t t e e o n c e d e s i g n p r o c e s s b e g i n s .
D o e s t h e c i t y h a v e r e q u i r e m e n t s a b o u t h o w R F P s a r e a d v e r t i s e d ? W e n e e d t o c h e c k t h a t .
W h e n a c e r t a i n a m o u n t o f $ i s u s e d , t h e r e m a y b e r e q u i r e m e n t s . A s k - B e s s i e J o .
W e n e e d e i t h e r a c o n s u l t a n t o r d e s i g n f i r m t o b e g i n . D i s c u s s i o n o f t i m e l i n e , w h a t w e n e e d t o
w r i t e R F P , s u r v e y s , a n d c o m m u n i t y i n v o l v e m e n t .
D i s c u s s i o n o n d r a f t i n g a n R F P . M i s s o u l a R F P i s o n l i n e b u t t h e y a r e a m u c h l a r g e r l i b r a r y . M e g
w i l l a s k f o r R F P s f r o m o t h e r l i b r a r i e s .
B y n e x t m e e t i n g g e t s e v e r a l e x a m p l e s o f R F P s o n t o G o o g l e D r i v e f o r c o m m i t t e e
m e m b e r s t o l o o k a t b y n e x t m e e t i n g . A f t e r t h a t m e e t i n g s t a r t d r a f t i n g R F P .
S o m e b o d y f r o m t h e c i t y r e a l l y n e e d s t o b e i n v o l v e d / i s s u e s r e s o l v e d b e f o r e w e p r o c e e d m u c h
f u r t h e r .
N e e d t o b e i n c o m m u n i c a t i o n w i t h C i t y C o u n c i l .
1 2 : 1 0 M o t i o n t o a d j o u r n . 1 s t H e a t h e r , 2 n d K a r e n , p a s s .
M i n u t e s P r e p a r e d b y K a r e , g L a n n p m , S e c r e t a r y
R e s p e c t f u l l y s u b m i t t e d t o t h e B o a r d b y H e a t h e r H a y n e s , C h a i r