HomeMy Public PortalAboutMinutes - LIB - 2015.06.23Minutes
McCaII Public Library Board of Trustees Meeting
Tues. June 23, 2015
Conference Room, 1:00 PM - 3:00 PM
Call to order: 1:10 pm
Attendance: Lola Elliot, Meg Lojek, Lynn Lewinski, Bob Giles, Jacki Rubin, and Ed Hershberger.
Minutes: 5/19/2015 Approved as presented.
Old Business:
The Request for Financial Proposals was issued and results due back for perusal by June 30. Further discussion will be
held at ourJuly meeting, with Linda in attendance.
Strategic Plan Goals #1: The Board votes to approve as presented, with minor grammar changes; Ed moved and Lola 2"d
Director's Report:
Budget and Stats: The final budget will be presented to Council July 17th, to the public on Aug. 27 and then
adopted. Discussion of various line items, questions on the high increase of IT, and Meg will report back to us.
Warrant Register: Approved as presented, Jacki on 6/8 and Ed on 6/22.
Staff: The Clerk I Position will remain open for further applicants. Discussion of volunteers, re -instating the Page
position and reaching out to Friends as ways to stay ahead of too much demand on staff.
Building: The new pump system is installed and running. It is a wonderful improvement! The building is cooler,
everyone is happier, and the added bonus of being cleaner is terrific. Hopes that the furnace will be as nice. Ricoh copier
has been delivered and is waiting for IT to set up. The Painter came up to review the building. After meeting with Ed and
Meg, he will be back this Friday to repaint!
New Business:
Updating strategic plan — Revise Goal #2: Slight editing, addition of social media, and a final draft will be
presented at the next meeting. We will also review Goal #3.
Internet Filter Policy: Board approved minor changes to the policy to change in the fall 2015.
FY 16 Budget is reviewed, discussed and Ed moves, with Lynn 2"d, that this is approved as presented. The Board
would like to thank City Staff for all of the support in finances and HR. It has made for a better Library in many ways.
Library expansion has moved from mere discussion to action plans! We are creating a Steering Committee,
writing a Charter and very happy, though perhaps wary, that we have begun to move forward.
Online Donations: The Board asks Casey to include online donations in the revised website. We invite him to
speak with us at the next meeting about the site, and a Friends associate will join us.
Friends Report: The Friends are making a new website, which will include online donations. Their annual Tea is
coming up, and we are invited to join them at Penny Williams July 21. We are so fortunate to have such support from
them.
City Council Liaison report: Bob shared that the L.O.T. proposal, especially the graphics, were very well received and we
will be able to proceed with our plans.
Future Goals: The Board will review, edit and update the Library strategic plan, as well as formulate a plan and time -line
for meeting the needs of building a new facility, and create a Steering Committee.
Next Board Meeting:
July 28, 1:00 Idaho Room
Aug 18, 12:00 noon, Conference Room
Sept. 15, 2:00, Idaho Room (Possible reschedule for Leadership Academy)
October 20, 1:00 pm, Conference Room
November 17th, 2:00 PM, Idaho Room
December 15, 1:00, Conference Room
Adjournment: 1:30 PM