HomeMy Public PortalAboutMinutes - LIB - 2015.04.21//9i—
McCaII
Call to order: 1:05 pm
Attendance: Lola Elliot, Jacki Rubin, Linda Stokes, Meg Lojek, Casey Bruck, Ed Hershberger, Lynn Lewinski, and Sean
Gould.
Minutes: 3/20/15 approved as corrected
Old Business:
LGIP investment RFP and Library Investment Policy - (Linda): The City attorney has made suggestions to have the
Library Board create and adopt an investment philosophy to follow, creating policy to lead us and guide investor
participation for the future. We will review, evaluate and edit by the 28th and present at the next meeting. The new
policy will be attached to the public garnering of investment opportunities as per City and State codes. Discussion will
continue as investment choices are available.
Trustees' report to Council, April 23 5:30 PM (Jacki and Lynn): We all hope to attend, and are happy with the
presentation we wrote up.
Director's Report:
Budget and Stats: The month of March not available at this time for review. Patron usage continues to grow,
and the lack of space continues to be noticeable.
Warrant Register: approved by Ed on 4/14/2015
Staff: Our new Program Director, Casey Bruck, and new Clerk I, Diane Penny, are settling in well. It is great to
have full staff working together on summer programs and getting the library back to a smoother work pace. Casey has
helped re -boot the Digital Historical Records Project, as well as starting to re -make the web site. Discussions of
volunteers, and Lola would love Casey to meet with the Friends.
Other: Land use in the campus area: Meg met with Gene to clarify that current City planning meetings with the
Public, regarding the 1% proposed tax, do not include Library facility expansion at this time.
The furnace broke down, and an audit of building energy efficiency was being conducted, which has led to an
alternative heat/coolant source and funding support. An interesting mix and fine solution to the problem.
The Paint on the exterior of the building is failing. The painter claims he is not responsible, which we question.
The contract was discussed in depth, we ask Meg to have the painter come assess the situation. Ed will be the Board
liaison in this matter.
A memorial fund was created for Helen Young. Lynn is creating a Memorial Garden Fund with a donation of
$100 to honor Dawn Moudy. Discussion was held on memorial funds. The Board proposes that memorial funds may be
used or designated for future use to be determined at a later date; motion by Sean, second by Ed, all vote aye.
Meg has been asked to project capital needs for the next two years by the City Manager. She is proposing
aprox. 20k for architectural plans from L.O.T. in FY 2016, then more monies to use as grant matching and fund raising to
expand and build a new Library facility. The Board approves Meg's plan to be appropriately aggressive with this funding
for Library facility expansion; motion by Ed, second by Lola, and all vote aye.
New Business:
Updating strategic plan — 5 years: set schedule for FY 15 : Discussion of goals, past and present, as well as policy
making, et all. The decision is made to keep past background writers and information, but state that this strategic plan is
being revised and edited by the current Board alone. The Board agrees to keep the Mission statement and Values as is. A
time -line is created to have one goal per meeting decided, with action plans added as needed. The motion to have Goal
#1 be to better serve the needs of all patron is made by Sean, second by Lynn and all vote aye.
Internet filter policy: To be reviewed and edited by Sean with Casey and Meg before the next meeting.
Friend's Report/optional: (Lola) The Friends are organizing for ID GIVES coming up May 7th at the skating rink. Their
excitement is building.
City Council Liaison report/optional: (Bob) Not present.
Future Goals: To continue to re -write and edit a plan for investments, and strategic plan, as well as review past and
present facility information. Lots to do!
Loose ends: Just to remind ourselves of all we need to process.
Adjournment: 3:30 pm
Next Board Meeting: Tues. May 19th, 12:00 PM, Conference Room
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