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Home My Public Portal About04-11-95 WOMEN'S COMMISSIONlity of LYNW00A M= �14 C ity - Meeting Cha0en9es 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 Ci T, O 1 y E D LYNN, 00U (310) 603 -0220 CITY CLEF;(; OFFICE APR AM LYNWOOD WOMEN'S COMMISSION 7 t 8 i 9 t 1 D'll'12t1t2i3 i 4 i g g AGENDA APRIL I1, 1995 3:00 P.M. CONFERENCE ROOM AT CITY HALL I. ADMINISTRATIVE ITEMS A. PLEDGE OF ALLEGIANCE B CALL TO ORDER C. MINUTES OF PREVIOUS MEETING: March 14, 1995 IL DISCUSSION ITEMS A. FASHION & TEA EVENT (3- 30 -95) 1. Evaluation of progress 2. presentation of financial report B Casino Night in Lynwood Event tentatively set for the Month of June 1995. III. OLD BUSINESS III. ADJOURNMENT LYNWOOD WOMEN'S COMMISSION AGENDA March 14, 1995 3:00 P.M. CONFERENCE ROOM AT CITY HALL The regular meeting of the Women's Commission of the City of Lynwood, California was held on Tuesday, March 14, 1995 at 3:00 p.m., in the Conference Room of the Lynwood City Hall, 11330 Bullis Road., Lynwood, California. The Agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER Mary Sue Lewis, Chair, called the meeting to order at 3:05 p.m. Roll call was taken by Carol de Jesus, Staff Liaison. Commissioners in attendance were Ethel Pacheco, Verna Culp and Mary Sue Lewis. Also in attendance were Friend of the Commission, Barbara Anthony and Councilman Louis J. Heine. APPROVAL OF MINUTES Motion was made to approve the minutes of February 14, 1995 DISCUSSION ITEM ON WOMEN'S HISTORY MONTH: In celebration of the Women's History Month, the Lynwood Women's Commission planned to hold a Fashion & Tea Event on Thursday, March 30, 1995 Discussed were the following items: I KIM us] IIXi7u Commissioner Pacheco reported that Bonnie from the Coffee Cup was willing to do the catering service for the Commissioners' event at a cost of $4.50 per plate. The menu consisted of cold sandwiches, some salads, cakes, coffee and punch. Commissioner Culp indicated that it would be less expensive to get the sandwiches and cold cuts from Lucky's and for the commissioners to do the food arrangements. Commissioner Pacheco was under the impression that at the last call meeting held on March 7, 1995, commissioners agreed to acquire the service of Coffee Cup. Staff Liaison Carol de Jesus indicated that Commissioner Della Mazziotti has sent out letters to companies soliciting donation of flowers and cakes. VENDORS' BOOTHS. Commissioners and Friends of the Commission gave a list of vendors they have contacted so far for the booths: Commissioner Verna Culp: a. Simply Unique owned by Sheila Scott ( deals in fashion accessories) b. Original Creations owned by Ruth Daniels (specializes on handicrafts) c. Authentic African Wear owned by Vera Mallet Commissioner Mary Sue Lewis: a. Ruth Aaron ( fancy hats) b. Eloise Evans (clothes) or Jones (jewelries) Friend of the Commission Barbara Anthony a. B. Anthony's Traffic Violators School Center (Certified Driving School Center) b. Herbert Reed (desk top video conferencing system) c. Ellis Construction (room additions, remodelling) d. Safe T Apparel (safety equipments, first aid kits) Friend of the Commission Ann Fields a. Henry O'Bryant (choir robes) b. Windsor Hills Christian Book Center c. Supervisor Yvonne Brathwaite- Burke`s Office (pamphlets) d. Akasisira Fashion (contemporary clothes) Friend of the Commission Elizabeth Dixon a. Hair Plus b. Women & Children Center Others: a. United Parents Organization headed by Maggie (arts & crafts) b. Gigi's (parry supply) PROGRAM: The commissioners were provided an outline of the program by staff for review (see attached) Commissioner Ethel Pacheco was assigned to do the Pledge of Allegiance and Commission Chair Mary Sue Lewis to do the introduction of dignitaries, Council, Commissioners and Friends. There was a suggestion that the door prizes be held immediately after the luncheon. Staff Liaison Carol de Jesus indicated that Peggy Avila will be the commentator for the Fashion Show She also reported that Ann Fields contacted Bernice Woods to fashion eight (8) hats at the event and Henry O'Bryant's Inc. to fashion choir robes; Elizabeth Dixon spoke to Sherri Johnson to render some songs and Hair Plus Company to do a make -over, and the city staff will participate in the fashion show and model the clothes provided by Miss USA and Milbes Men's Wear The commission indirectly recapped the March 7 discussion meeting to include other numbers of the program such as the 1) Auction to be handled by Councilman Heine and to be held at 2 pm instead of 2:30 p.m., 2) Presentation of honorees - Elizabeth Dixon, Ann Fields and Dorothy Richards; and 3) Proper acknowledgment of Evelyn Wells as Founder of the Commission through presentation of flowers. Commissioners stated that the honorees be presented with some plaques. Commissioner Culp indicated that all monies collected from the vendors for the booths should be turned in by the 25th of March. THERE BEING NO FURTHER BUSINESS, THE LYNWOOD WOMEN'S COMMISSION ADJOURNED AT 4.10 P.M. 4/ t AGENDA 12:30 PM -1:00 PM Social Hour 1:00 PM - Luncheon & Program 1:00 - Welcome by Mary Sue Lewis, Chair 1:03 - Pledge of Allegiance 1:05 - National Anthem 1:08 - Introduction of Dignitaries, Council, Commissioners and Friends 1:10- Remarks from commissioners 1:15 - luncheon 1:25- Fashion Show commentary by Peggy -hats - African -robes - commissioners and friends to fashion 2:00 - Door Prizes 2:10 - Introduction of Founder, Evelyn Wells Speech by Wells ' '2:15 - Honoraries a) Elizabeth Dixon b) Ann Fields c) Dorothy Richards 2:30 - Auction UTT riamn up orria LTMWOOb CITY HALL INTER - DEPARTMENT MEMORANDUM DATE: April 6, 1995 TO: Christy Valencia, S nior Accountant FROM: Carol de Jesus, Sta iaison Lynwood Wome Commission SUBJECT: LYNWOOD WOMEN'S COMMISSION FASHION & TEA EVENT At the recent Lynwood Women's Commission Fashion & Tea Event held on Thursday, March 30, 1995, the Commission has collected the sum of S 925.25 for admission, vendor booths and auction. At this time, we do not have a list of expenditure costs. This list will be furnished to you as soon as we have received the bills. I am endorsing to you the amount of S 925.25 collected by the Women's Commission. Please have staff enter this amount to general fund 01 -4112 -4230. Thank you for your kind attention. cc: Alfretta Earnest, Finance Director V � , LYNWOOD WOMEN'S COMMISSION FASHION & TEA EVENT MARCH 30, 1995 Revenue: auction 75.25 ticket sales 645.00 booth sales 205.00 2 tables from the City 240.00 $ 1,165.25 Expenditures: Coffee Cup (Catering Svcs) $ 75775 Lyngale (Printing Svcs) 176.66 Pageantry (vendors certificates & trophies) 186.00 $ 1,12041 --------- - - -- -- $ 44.84 Monev remaining in the LWC account from past events 454.58 total LWC funds as of 4/11/95 $ 49942 Note: flowers for Evelyn Wells and pictures were picked up by City