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20130227 - Agenda Packet - Board of Directors (BOD) - 13-06
Mid peninsula Regional Open Space District Meeting 13-06 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle,Los Altos,CA 94022 Wednesday, February 27, 2013 SPECIAL MEETING BEGINS AT 5:00 P.m.* REGULAR MEETING BEGINS AT 7:00 P.m.* AGENDA 5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— CLOSED SESSION ROLL CALL 1. CONFERENCE WITH LEGAL COUNSEL—Government Code section 54956.9(b) Significant exposure to litigation—One matter: Regarding the Alma Water Supply 2. CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION--Government Code§54957 (b)(1) Title of Employees:General Manager 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— OPEN SESSION ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR 1. Approve Minutes of the Special and Regular Board Meetings—February 13,2013 2. Approve Revised Claims Report 3. Written Communications—P. Korn 4. Appointment of District Auditor for FY2012-13—M. Foster 5. Minor Modification to District Logo for Printed Material—S. Lewis 6. Ratification of the Vision Plan Community Advisory Committee Membership List—S. Sommer 7:20 BOARD BUSINESS 7. Authorization to Retire the California Public Employees Retirement System(CaIPERS) Side Fund—M. Foster 8. a. Consideration of the Controller's Report on the Proposed Fiscal Year 2013-14 Budget—M. Foster b. Initial Presentation of the District's Proposed Action Plan for Fiscal Year 2013-14—K.Drayson c. Initial Presentation of the District's Proposed Budget for Fiscal Year 2013-14—L.Tottori INFORMATIONAL REPORTS—Reports on compensable meetings attended.Brief reports or announcements concerning activities of District Directors and staff;opportunity to refer public or Board questions to staff for factual information;request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TO ADDRESS THE BOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members, the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. C E WH 1,ICATION OF POSTING OF AGFNDA 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Directors was posted and available for review on February 22,2013,at the Administrative Offices ofMROSD,330 Distel Circle,Los Altos California,94022. The agenda is also available on the District's web site at http://www.openspace.org, Signed this 22"day of February,at Los Altos,California. District Clerk February 22,2013 | | . . � Claims No. 13-04 Meeting 13-06 Date 2/27/13 � � Revised Midpeninsula Regional Open Space District | # Amount Name Description 19481 $13.362.82 Aocovmamps Accounting Temps 1e482 $7.425.00 Minh Le Leadership Consulting Services 19483 %5.445D0 John worthmom Roberts&Associates Consulting Services-Mt. Umunxvm Staging Area Design 19*84 $4.644.44 Ecological Concerns Native neveqotaUonMaintenance&Monitoring'Skyline Ridge Tree Farm Phase III 1e*85 $4.486.34 ^1 pmtsvns Media Group Postage For Spring Newsletter � 19488 *4.*55.00 The Creative Group Temporary Media Communication Specialist | 19487 $4.384.75 Peterson Excavator Repair 19*88 $*.008.28 putsonu Media Group Printing Services'Mt. Umunxum Postcards For Public Meeting / Business C � /Rn T Breathe� � Re um^eum Cards Room n ma� �Book Brochures Reprint Of � Sierra xzu|Trail Mep/Notice Of Intent Mailing For Slender False � Brome Pest Management Program 1e*89 $3.970.00 The Bank O*New York Mellon Note Paying Agent Fees'2O&^Revenue Bonds&2012 | Refunding Promissory Note | 18430 *3.825.00 Rosemary Cameron Consulting Services For Capital Finance Meeting 1e491 $3.694.10 ~o First National Bank Conferences u Training Expenses'Labor&Employment Seminar/Sustainable Trails Conference/Replacement Camera | For Training&Employee Orientations/California Public | Employers Labor Relations Association Training/Rangeland Science Symposium 18*e2 $3.675.90 # Stennyc|e Removal Df Hazardous Material/w Hawthorn Property � 19*93 $3.426.34 Gerdnn|ond Power Equipment FFO Shop Supplies/Parts For Cxainaawa/Bags For Tree Work / ' Tools Fn,SFn 19:94 $3D�1 5� John �ep|auomen��u|vn�wFv,vunvup�xyonnxnoepnaonwee' | 19495 $3.113.55 Rich Voss Trucking Trucking Services Rock Delivery For Skyline Ridge Roads& i Trails/Rock Delivery For Rental Residence Driveway 194e6 $3.050.00 Geoinvive Consulting Services'Mt. Vmunhvm Demolition Project 19497 $2e*1 s^ Stevensumx�Quarry �oc*�o/nan�a|wenmaouanooummm/R oxr v,epo�� x/ . � u n Stock � noox For Skyline Ridge Ruouo&n^i|s � 1e*e8 $2.722.08 Jarvis,Fay,oupnrto&Gibson Legal Services Consultant � \V^on $2.*13.21 Redwood General Tire Company Tires uAlignment 19500 $2.350.00 Concern Employee Assistance Program Quarterly Fee | 19501 $2.277�50 TimmhyC. Bem.CEG Engineering Oversight'ECDM Staging Area&Connector Trail 18502 $1.985.00 Schafer Consulting Integrated Accounting&Financial System Support Services � 19503 $1.71*.58 .0 First National Bank Office Supplies/Battery For SFD Office Exit Sign/Lateral File | Storage For FFO/Thunnb Print Pmds/Folding Tables For Annex � Break nvpm 8vnpowa/Electric Time&Date Stamp For AO � Fluorescent Tube Guards/Laser Pointer For Board nnvm � 19504 $1.563.53 California Work Trucks Cargo Frame For Maintenance Truck } 1e505 1.502�85 Livestock Supply Company Field Supplies'TPosts&Wire For FR}Stock � � 19506 $1.*90.00 Lift Safe Forklift Training For Two Equipment Mechanic Operators � � 1e507 $1.4/4.15 Metro Mobile Communications Radio Accessories/Reprogram Radios/Removal{fRadio | Equipment From Black Mountain Radio Site / 19508 *1.315.45 Heyday Publishing Services'Restocking"Room Tv Breathe"Coffee � � Table Book � � � 18509 $1.28202 .2 First National Bank Field Supplies/Botto For Field Equipment/Propane/gPG | Memory Card/Water System Timer Switch For Monte Bello / � Camp Site/Casters For Shop Bench/Twelve Pairs o,Cxainmsw � � Safety Chaps/UvBulbs ` 18510 *1 17y�y Tires Tim . � w&nm,Repair i � 19511 $1.150.35 Summit Uniforms Uniform Expenses 19512 $1.145A0 ~2 First National Bank Computer,VVebwVp&Internet Expenses' VV|'F|For GmiPad/ Web HostingService Development Email —' i License/Software For Permits Database/Battery For Surge , Protector/Video CnnftnancingSupplies � Page,m* i | Claims No. 13-04 Meeting 13-06 Date 2/27/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 19513 $89112 Telecommunications Engineering Radio Improvement Project-Upgrade Radio System To Connect Associates The Mountain View Dispatch To Simulcast With E-Comm Microwave 19514 $825.00 Pat O'Brien Consulting Services For Capital Finance Meeting 19515 $809.90 *2 First National Bank Business Related Meals-Board Meetings/Closed Sessions GM Meetings/Managers Retreat/Operations Meeting/Lunch Meeting For Natural Resources Department 19516 $792.25 Fastenal Protective Uniform Items For Field Staff 19517 $742,50 Coastside Technical Service Kitchen Repairs-Rental Residence 19518 $719.83 Foster Brothers Master Locks&Padlocks For SFO 19519 $698.05 Arranged 4 Comfort Chair/Ergonomic Keyboard/Replacement Arms For Chair 19520 $527.70 Cotterel,Scott Reimbursement-Professional Trail Builders Conference Expenses 19521 $463.83 Interstate All Battery Center Radio Batteries 19522 $437.04 *2 First National Bank Miscellaneous Expenses-Printing&Framing Of San Francisco Chronicle Articles Related To The District I Employee Service Award Framing 19523 $400.00 Aaron's Septic Tank Service Pumping Services-Skyline Ridge 19524 $399.00 San Mateo County Public Health Water Testing/Tick Testing 19525 $389.76 *2 First National Bank Vehicle Maintenance&Supplies 19526 $384.45 Royal Brass Parts For Patrol Truck Pumper/Tools To Repair Air Hoses SFO Shop Supplies 19527 $350A9 *3 Wax Bank Fuel 19528 $342.63 Langley Hill Quarry Rock For Rental Residence Driveway Repairs 19529 $328.60 Burrellesluce Media Contacts For Press Releases&E-Clipping Service 19530 $318.65 CMK Automotive Vehicle Maintenance&Repairs 19531 $318.38 *2 First National Bank Rental Residence Expenses-Battery For Generator/Deposit For Replacement Heater 19532 $313.93 Hammond,Tracy Reimbursement-Uniform Expense 19533 $312,70 A Tool Shed Stump Grinder Rental For Oak Stump At Rancho De Guadalupe 19534 $302.00 *2 First National Bank Membership Dues-Association Of Environmental Professionals National Notary Association 19535 $273.11 Hertz Equipment Rental Equipment Rental-Dump Truck Rental To Deliver Rock For Rental Residence Driveway Repairs 19536 $272.51 Staples Credit Plan Office Supplies/Binding Covers/Laminating Pouches 19537 $239.39 Pape' Material Handling Filters For Tractor 19538 $231.45 Hugg,Tina Reimbursement-American Society Of Landscape Architects Membership Dues&Training Expenses 19539 $224.87 Cuzick,Elaina Reimbursement-Mileage 19540 $200.28 Galls Medic&Oxygen Bags 19541 $200.00 Malone,Brian Reimbursement-Cell Phone 19542 $198.16 Green Waste Debris Box&Garbage Service-SFO 19543 $194.32 Wemorph Printing Services-Timecards For AO,SFO&FFO 19544 $180.07 R.H.F. Repairs&Recertification For Radar Unit 19545 $174.08 Continuing Education Of The Bar Legal Books&Updates 19546 $173.80 The Workingman's Emporium Uniform Expenses 19547 $150.00 Glasser Kolly Labor Relations Consultant Services-Labor Relations&Negotiations 19548 $149.00 # Matrix Pest Control Services-Hawthorn Property 19549 $142.47 *2 First National Bank Advertising,Subscriptions&Books-Online Forms Subscription Online Survey Subscription 19550 $140.62 Grand Prix Tools For Equipment Repairs 19551 $138.68 Gartside, Ellen Reimbursement-Volunteer Supplies 19552 $135.96 Wright, Elizabeth Reimbursement-Uniform Expense Page 2 of 4 Claims No. 13-04 W1aaUng 13'06 Date 2/27/13 | Revised � � Midpeninsula Regional Open Space District # Amount Name Description 1e553 $118.00 u.o.noanhwmms Medical Group Employee Medical Services � 19554 $117.1* # United Site Services Sanitation Services For Crew Doing Work*t The Hawthorn Property 18555 $114.57 Mission Trail Waste Systems GodboVegewipa-AO � 1e556 $107.37 San Jose Water Company Wate,nemice-Ranto|nepiuennw � 19557 $105.24 Downing,Brendan Reimbursement'Uniform Expenses � 1e558 *)nn.VV ^* U.S.Fish And Wildlife Service Fee To Amend Recovery Permit For Two Protected Species(ned- uagueu Frog&San Francisco Garter Snake)/x La Honda Creek 19559 $97.50 Reed&Graham Material For Water Main Repair xx Rancho oeGuadalupe 19580 $91V0 West Payment Center Monthly Information Charges � | 19581 $70.95 United Parcel Service Parcel Shipping 1e562 $69.00 GontoC|onaCounty-Omms[xTxw Fingerprinting Services Gxenn � 19583 *V227 ^2 FinmNaUuno|Bank vo|vnmer&Docent Events&8uppnws'Food For Volunteer � Meeting | 19564 *60.00 Hooper,Stan Reimbursement'Cell Phone � 1e565 $58.76 Andersen,Julie Reimbursement'Mileage 195e6 $55.99 mwx Key Lock u Safe Company Lock u Key Services-Multiple Gate Keys Made For Mt. | umunoumCvnsv|tpnts&Contractors 19587 $48.03 Onenu|T,ai|r, Trailer Supplies | 19588 $48.00 Department Of Housing&Community Registration Renewal For Modular rrai|ur/w8FO ! Development � � 13583 s38.97 O'Reilly Auto Parts Adapter Tool&Bulbs 19570 $3V00 ID Plus Name Tags For Rangers 19571 $37.00 Los Altos Police Department Annual Fee For Alarm System 19572 $32 V2 R.V.Cloud Company Plumbing Repair Supplies For SFO � 1e573 $os.?s Rayne O,San Jose mmternom/nw-pemnnt Omer 19574 $10.52 Paterson,Lonn Reimbursement-Uniform Expense 19*7em $9.155.28 oononuer*n*vmaoes Landscape Landscape Architectural Services-Ravenswood Bay Trail Project / xmxuectvna ! � 18578R $5.37*.00 Public Dialogue Consortium Consultant Services For Vision Plan Public Participation � 18577R $3.255.00 The Creative Group Temporary Media Communications Specialist � � 18578n $1.888.00 North American Title Company Tit}eFnem-Gvadm|vpeLand Company � 19579R $1.654.80 Office Depot Office Supplies/Binders/Mailing Supplies/Ergonomic Supplies � /Break Room Supplies/Laptop Case/Business Card Scanner / � Toner Cartridges/Copy Paper/Three Hole Punch/Card Stock / Wax Foe/axem pnotuomm/Auunoxo Luue|o � � 19580R *170.82 California Water Service Company Water Service'mJ 19581 R $150.00 California City Clerks Association Annual Membership Dues | 19582R $149.56 Del Rey Building Maintenance Janitoha|Svpp|iem-AO � � 19583n $120�00 Coastal Chimney Sweep Chimney Service For Rental Residence � � 18584R $106.80 Shute,Mihaly&Weinberger Legal Services For Proposed Ridge Vineyards Land Exchange � � 1e585n $69.00 California Special Districts Association vvwbivo,-MmmHa"eCnmmunicuUonPmmools � 19586R $68.11 FedEx Shipping Charges | 19587n *41.18 patsvno Media Group PrinUngSemioea-owoinmms Cards � � � | � � Page am^ Claims No. 13-04 Meeting 13-06 Date 2/27/13 Revised Midpeninsula Regional Open Space District # Amount Name Description Total $141,784.52 '1 Urgent check issued 2121/13 `2 Urgent check issued 2/6/13 The total amount for First National Bank is$10,297.92 "3 Urgent check issued 2/13/13 `4 Urgent check issued 2/14/13 # Hawthorn expenses i I i Page 4 of 4 � - ~ � Claims No. 13'04 Meeting 13-06 � Dmho 2/27/13 Midpeninsula Regional Open Space District � � # Amount Name Description 19481 $13.362.82 Acco ntemps Accounting Temps 19*82 $7.425.00 Minh Le Leadership Consulting Services � 19483 $5.*4500 John Nnrthmnre Roberts&Associates Consulting Services'Mt. Vmvnhum Staging Area Design � 19484 $4.844.44 Ecological Concerns Native Re tahonMumomnanma&Mpnitoong-GxylineR|dge � � Tree Farm Phmma||| 19*85 $*.486.3* ~1 pamona Media Group Postage For Spring Newsletter 19*88 $4.455.00 The Creative Group Temporary Media Communication Specialist 1e*87 $4.384J5 Peterson Excavator Repair 1e*88 $4.00628 Pomvnu Media Group Printing Services'Mt. UmunhumPostcards For Public Meeting / Business Cards/Room Tn Breathe Book Brochures/Reprint O, Sierra xcu|Trail Map/Notice CVIntent Mailing For Slender False ommePost Management Program 18*89 $3.970.00 The Bank Cn New York Mellon Note Paying Agent Fees-20U4 Revenue Bonds&2012 Refunding Promissory Note 1e*90 $3.825.00 Rosemary Cameron Consulting Services For Capital Finance Meeting 19*91 *3.60*.10 ~2 First National Bank Conferences&Training Expenses'Labor&Employment Seminar/Sustainable Trails Conference/Replacement Camera For Training&Employee Orientations/California Public Employers Labor Relations Association Training/Rangeland Science Symposium 1e492 $3.67590 # Stancycle Removal Uf Hazardous Material At Hawthorn Property 19493 *3.428.34 Gumen|wnd Power Equipment FFO Shop Supplies/PartoForCxoinoawa/BogmForTmnVVorx/ Tools For 8F0 1e49* $3.331.53 John Shelton Replacement Culverts For Various Skyline Area Preserves 18495 $3.113.55 Rich Voss Trucking Trucking Services'Rock Delivery For Skyline Ridge Roads& Trails/Rock Delivery For Rental Residence Driveway � 19496 $3.050.00 Gmoinoite Consulting Son/ineo-Mt. Vmvnhum Demolition Project 19*97 $2.9*1 5* Stevens Creek Quarry Rock For Rental Residence Road Work/Rock For 3FO Stock / Rock For Skyline Ridge Roads&Trai|s 19498 $2.72Z08 Jarvis, Fey,Dnporto&Gibson Legal Services Consultant � 19*9e $2.413.21 Redwood General Tire Company Tires&Alignment 19500 $2.350�00 Concern Employee Assistance Program Quarterly Fee � 19501 $2.277.50 TimotxyC Best.CsG EngmeeringO"ersigm-ECoMGtaqingAnea&Connector Trail � 19502 $1.985�00 Schafer Consulting Integrated Accounting&Financial System Support Services 19503 $1.714.58 ^2 First National Bank Office Supplies/Battery For SFO Office Exit Sign/Lateral File Storage For FpO/Thumb Print Pads/Folding Tables For Annex / Break Room Supplies/Electric Time u Date Stamp For*O/ Fluorescent Tube Guards/Laser Pointer For Board Room 19504 $1.56153 California Work Trucks Cargo Frame For Maintenance Truck � 19505� g1.5O2.85 Livestock Supply Company Field Supplies T Posts&vi,e For FFO Stock 19506 *1.480.00 Lift Safe pvm|ift Training For Two Equipment Mechanic Operators � 19507 $1.*74.15 Metro Mobile Communications Radio Accessories/Reprogram Radios/Removal[VRadio � Equipment From Black Mountain Radio Site � 19508 *1.315.45 Heyday Publishing Services'Restocking"Room Tn Breathe"Coffee � Table Book � � 19e09 *1.382.02 ~z First National Bank Field Supplies/Battery For Field Equipment/Propane/GPS � Memory Card/Wate Timer Switch For Monte Bello Camp Site/cmatos For sxnp Bench/Twmlvm Pairs OfCxumnew Safety Chaps/UVBulbs | 19510 $1.179.59 Tires On The Go Tires&Tire Repair � � 19511 $1.150.35 Summit Uniforms Uniform Expenses 19512 $1.145.40 ^2 First National Bank Computer,Webmitn&Internet Expenses' vvi-pi For GMiPad/ Web Hosting Service/Web Development Services/Bulk Email � � License/Software For Permits Database/Battery For Surge Protector/Video CnnfemnoingSupplies � Page,mx � Claims No. 13-04 Meeting 13-06 Date 2/27/13 Midpeninsula Regional Open Space District # Amount Name Description 19513 $891.22 Telecommunications Engineering Radio Improvement Project-Upgrade Radio System To Connect Associates The Mountain View Dispatch To Simulcast With E-Comm Microwave 19514 $825.00 Pat O'Brien Consulting Services For Capital Finance Meeting 19515 $809.90 *2 First National Bank Business Related Meals-Board Meetings/Closed Sessions I GM Meetings/Managers Retreat/Operations Meeting/Lunch Meeting For Natural Resources Department 19516 $792.25 Fastenal Protective Uniform Items For Field Staff 19517 $742.50 Coastside Technical Service Kitchen Repairs-Rental Residence 19518 $719.83 Foster Brothers Master Locks&Padlocks For SFO 19519 $698.05 Arranged 4 Comfort Chair/Ergonomic Keyboard/Replacement Arms For Chair 19520 $527.70 Cotterel,Scott Reimbursement-Professional Trail Builders Conference Expenses 19521 $463.83 Interstate All Battery Center Radio Batteries 19522 $437.04 *2 First National Bank Miscellaneous Expenses-Printing&Framing Of San Francisco Chronicle Articles Related To The District/Employee Service Award Framing 19523 $400.00 Aaron's Septic Tank Service Pumping Services-Skyline Ridge 19524 $399.00 San Mateo County Public Health Water Testing/Tick Testing 19525 $389.76 *2 First National Bank Vehicle Maintenance&Supplies 19526 $384A5 Royal Brass Parts For Patrol Truck Pumper/Tools To Repair Air Hoses SFO Shop Supplies 19527 $350.49 *3 Wax Bank Fuel 19528 $342.63 Langley Hill Quarry Rock For Rental Residence Driveway Repairs 19529 $328.60 Burrellesluce Media Contacts For Press Releases&E-Clipping Service 19530 $318.65 CMK Automotive Vehicle Maintenance&Repairs 19531 $318.38 *2 First National Bank Rental Residence Expenses-Battery For Generator/Deposit For Replacement Heater 19532 $313.93 Hammond,Tracy Reimbursement-Uniform Expense 19533 $312.70 A Tool Shed Stump Grinder Rental For Oak Stump At Rancho De Guadalupe 19534 $302.00 *2 First National Bank Membership Dues-Association Of Environmental Professionals National Notary Association 19535 $273.11 Hertz Equipment Rental Equipment Rental-Dump Truck Rental To Deliver Rock For Rental Residence Driveway Repairs 19536 $272.51 Staples Credit Plan Office Supplies/Binding Covers I Laminating Pouches 19537 $239.39 Pape' Material Handling Filters For Tractor 19538 $231.45 Hugg,Tina Reimbursement-American Society Of Landscape Architects Membership Dues&Training Expenses 19539 $224.87 Cuzick,Elaina Reimbursement-Mileage 19540 $200.28 Galls Medic&Oxygen Bags 19541 $200.00 Malone, Brian Reimbursement-Cell Phone 19542 $198.16 Green Waste Debris Box&Garbage Service-SFO 19543 $194.32 Wemorph Printing Services-Timecards For AD,SFO&FFO 19544 $180.07 R.H.F. Repairs&Recertification For Radar Unit 19545 $174.08 Continuing Education Of The Bar Legal Books&Updates 19546 $173.80 The Workingman's Emporium Uniform Expenses 19547 $150.00 Glasser Kolly Labor Relations Consultant Services-Labor Relations&Negotiations 19548 $149.00 # Matrix Pest Control Services-Hawthorn Property 19549 $142.47 *2 First National Bank Advertising,Subscriptions&Books-Online Forms Subscription Online Survey Subscription 19550 $140.62 Grand Prix Tools For Equipment Repairs 19551 $138.68 Gartside, Ellen Reimbursement-Volunteer Supplies 19552 $135.96 Wright, Elizabeth Reimbursement-Uniform Expense Page 2 of 3 Claims No. 13-04 Meeting 13-06 Date 2/27/13 Midpeninsula Regional Open Space District # Amount Name Description 19553 $118.00 U.S. Healthworks medical Group Employee Medical Services 19554 $117.14 # United Site Services Sanitation Services For Crew Doing Work At The Hawthorn Property 19555 $114.57 Mission Trail Waste Systems Garbage Service-AO 19556 $107.37 San Jose Water Company Water Service-Rental Residence 19557 $105.24 Downing, Brendan Reimbursement-Uniform Expenses 19558 $100.00 *4 U.S. Fish And Wildlife Service Fee To Amend Recovery Permit For Two Protected Species(Red- Legged Frog&San Francisco Garter Snake)At La Honda Creek 19559 $97.50 Reed&Graham Material For Water Main Repair At Rancho De Guadalupe 19560 $91,80 West Payment Center Monthly Information Charges 19561 $70.95 United Parcel Service Parcel Shipping 19562 $69.00 Santa Clara County-Office Of The Fingerprinting Services Sheriff 19563 $62.27 *2 First National Bank Volunteer&Docent.Events&Supplies-Food For Volunteer Meeting 19564 $60.00 Hooper,Stan Reimbursement-Cell Phone 19565 $58.76 Andersen,Julie Reimbursement-Mileage 19566 $55.99 Kwik Key Lock&Safe Company Lock&Key Services-Multiple Gate Keys Made For Mt. Umunhum Consultants&Contractors 19567 $48.03 Orlandi Trailer Trailer Supplies 19568 $46.00 Department Of Housing&Community Registration Renewal For Modular Trailor At SFO Development 19569 $38.97 O'Reilly Auto Parts Adapter Tool&Bulbs 19570 $38.00 ID Plus Name Tags For Rangers 19571 $37.00 Los Altos Police Department Annual Fee For Alarm System 19572 $32.82 R.V.Cloud Company Plumbing Repair Supplies For SFO 19573 $26.25 Rayne Of San Jose Water Service-Fremont Older 19574 $16.52 Paterson,Loro Reimbursement-Uniform Expense Total $120,782.17 *1 Urgent check issued 2/21/13 *2 Urgent check issued 2/6/13 The total amount for First National Bank is$10,297.92 *3 Urgent check issued 2/13/13 *4 Urgent check issued 2/14/13 # Hawthorn expenses Page 3 of 3 Mid peninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: February 27, 2013 Re: Written Communications III From: i)akorn(a7arnai1.corn To: BOARD; Clerk; Vicky Gou General Information Subject: 02/12/2013-pgkorn@gmall.com-Contact Board Date: Tuesday,February 12,2013 5:44:56 AM First Name: Philip Last Name: Korn Phone Number: 6506900409 Email Address: pgkorn@gmail.com Ward / Location: San Carlos, CA Comments: I was cited on Jan 20, 2013 for not having my dog on the leash at Pulgas Ridge. The MRSOP officer said the board is enforcing the leash law which is good. However, rather than giving me a warning the officer cited me and I was expecting and would be happy to pay something in the $50-$100 range. Much to my surprise I have received a $238 fine. This is outrageous. My dog is well behaved and was off leash for a brief time while I jogged. If this is what an off leash fine is, then a commensurate fine for going 75mph in 65mph zone should be a year in jail. Why is the fine so high? I will be contacting some local reporters soon but would love to hear back. DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION February 27, 2013 Dear Mr. Korn, Thank you for your email of February 12, 2013,regarding the contact you had with a District Ranger for having your dog off-leash and the cost of the citation you received. Off-leash dogs in undesignated areas at Pulgas Ridge Open Space Preserve(Pulgas Ridge OSP)are a reoccurring problem that the District takes quite seriously. Pulgas Ridge OSP requires dogs to be on leash in areas outside the designated"Off-Leash Dog Area",which includes all trails located outside the old development area that is surrounded by abandoned paved roadways. These trails are well signed,infon-ning visitors of the requirement that dogs must be on leash while traveling on these trails. Unfortunately,even with the presence of these signs and the information we distribute as part of trail brochure maps,the District experiences poor leash law compliance by our visitors. For the safety of our visitors and the protection of the sensitive natural resources, District Ranger staff strictly enforces leash law compliance on District trails. The bail amount for a violation of District Ordinance 701.1(c)"Leash Required"is $35.00. This was set by the District's Board of Directors in August of 2004. The balance of the fine is imposed by the San Mateo County Courts who process citations for all of the different jurisdictions throughout the County,including the District. It should be noted that because of the amount of additional fees imposed by the Courts,the District Board has not increased the basic bail amount since 2004. Thank you for your interest in Pulgas Ridge Open Space Preserve and the District. Sincerely, Jed Cyr, President Midpeninsula Regional Open Space District, Board of Directors Midpeninsula Regional ' Open Space District R-13-30 Meeting 13-06 February 27, 2013 AGENDA ITEM 4 AGENDA ITEM Appointment of District Auditor for Fiscal Year 2012-13 CONTROLLER'S RECOMMENDATION =� Appoint Vavrinek, Trine, Day& Co., as the District's auditor for Fiscal Year 2012-13 and authorize the General Manager to execute an engagement letter agreement in the amount of $18,781. DISCUSSION In 2011, the District entered into a three-year agreement with Vavrinek, Trine, Day & Co., (Varvrinek) to serve as the District's auditor. In the first two years of their contract, Vavrinek's services were fully satisfactory. The Controller recommends retaining Vavrinek for the Fiscal Year (FY) 2012-13 year-end audit, which will commence in May 2013. Vavrinek's audit fee would, by prior agreement, be $18,781. This is the same fee charged last year. BOARD COMMITTEE REVIEW Board Committee review of this item is not needed. FISCAL IMPACT The District's required financial audit is an ongoing, annual cost. The Controller's recommendation represents a$5,944 incremental reduction from the amount paid to the prior District auditors in FY2009-10. The proposed amount, $18,781, is included in the Administration Department's FY2013-14 proposed budget. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. R-13-30 Page 2 CEQA COMPLIANCE This agenda item is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEPS If approved by the Board, staff will contact Vavrinek, Trine, Day& Co., to request an engagement letter and will set up a purchase order to retain their audit services. Responsible Manager: Steve Abbors, General Manager Prepared by: Michael Foster, Controller Contact person: Same as above Midpeninsula Regional ' Open Space District R-13-29 Meeting 13-06 February 2�,ar 2013 AGENDA ITEM 5 AGENDA ITEM Minor Modification to District Logo for Printed Material GENERAL MANAGER'S RECOMMENDATIONOiJO"" Include the name"Midpeninsula"to the District's current logo for use on printed outreach material. SUMMARY The Public Affairs Department is requesting a minor modification to the current District logo by adding the word"Midpeninsula" above Regional Open Space. This modified logo would be used on all printed information and outreach material, including the new Vision Plan material to be released in March 2013. This minor revision does not change the shape or design of the logo and would not require a change to uniforms, signs, etc. The change would be phased onto District printed material and not require immediate reprints. DISCUSSION Background The current logo was adopted in 2008 after much staff and Board review. The design is an artistically inspiring logo depicting a bird, mountains, and oak tree to represent the District. The logo uses the phrase "Regional Open Space", omitting the word "Midpeninsula". The intent has been to use the logo, which is in a portrait or vertical format, with the name Midpeninsula Regional Open Space District written in a Vista Sans Regular or Trebuchet font placed horizontally alongside the logo. However, on many printed pieces or areas with limited space, there is not sufficient room to include the name Midpeninsula Regional Open Space District alongside the logo. Often, the logo must be used alone. The omission of"Midpeninsula" within the logo is a serious challenge when trying to communicate with the public about the District. Open space can indicate any number of organizations and does not clearly indicate that this is Midpeninsula Regional Open Space District. This is especially difficult in the Vision Plan material where educating the public about the District is so important in the community engagement process. R-13-29 Page 2 At the Legislative, Funding, and Public Affairs Committee's (LFPAC) February 12, 2013 meeting, the Committee reviewed staff s recommendation on the minor revision of adding the name"Midpeninsula"to the logo design. This updated logo design would be used on public marketing and outreach material, including Vision Plan material, maps and brochures, newsletter, and additional material created for the public. At a future date, the District may choose to phase the modified logo in other areas such as uniform patches, branded clothing, hats, signs, etc. so that the District's name is clearly visible. The Committee supported the addition of "Midpeninsula" to the logo and, because of the prior history in choosing the logo, asked that this item be brought to the full Board for discussion and approval. FISCAL IMPACT There are no unbudgeted fiscal impacts with this agenda item. If approved by the Board, the minor change to the logo would be phased in over time and added to new material. BOARD COMMITTEE REVIEW The LFPAC Committee reviewed this proposal during its regular meeting on February 12, 2013 and has recommended that it be presented and considered by the full Board. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. No additional notice is required. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEPS Upon Board approval, the Public Affairs Department will begin incorporating the modified logo on its outreach material. Attachment: 1. District's current logo and the District's proposed modified logo Responsible Department Head: Ren6e Fitzsimons, Co-Acting Public Affairs Manager Prepared by: Shelly Lewis, Media Communications Supervisor Contact person: Same as above ATTACHMENT I CURRENT LOGO MODIFIED LOGO fi i 1 } � { I � I 1 t I I I a ;�'i � c•.}t �,.n .,��..},�. .s}fit, 'rk�. I y i i Midpeninsula Regional Open Space District R-13-32 Meeting 13-05 February 27, 2013 AGENDA ITEM 6 AGENDA ITEM Ratification of the Vision Plan Community Advisory Committee Membership List GENERAL MANAGER'S RECOMMENDATION Ratify the Membership List for the Vision Plan Community Advisory Committee. SUMMARY In late 2012, the Midpeninsula Regional Open Space District (District) Board of Directors (Board) endorsed the formation of a volunteer Community Advisory Committee (CAC) to participate in the Vision Plan as an important component of the overall strategy to meaningfully engage the public in the visioning process and build support for the District. The purpose of this Agenda Item is to obtain formal Board ratification of the membership list to kick start the first CAC meeting, which is scheduled for March 6, 2013. DISCUSSION The Vision Plan process will focus the District's strategies to enhance regional collaboration, build public support, and enhance financial and staffing resources by identifying priorities for land conservation, resource management, and low-intensity recreation. A critical step is to clearly understand community, partner, and stakeholder interests, values, knowledge, and perspectives related to open space. Toward this end, the process includes the creation of a volunteer CAC to participate in the Vision Plan as an important component of the overall strategy to meaningfully engage the public in the visioning process and build support for the District. At the meeting of November 28, 2012, the Board discussed, refined, and endorsed the purpose and key principles related to the formation of the CAC. Since that time, staff has solicited membership recommendations from the Board, issued a general public call for interested participants, and discussed potential CAC membership with numerous community leaders. Staff strove to balance the CAC geographically and sought out people with diverse perspectives, not all of wham may currently be involved in the District's work. Attachment I lists 26 confirmed participants in the CAC, and an additional four tentative participants whose availability was not yet fully confirmed at the time of report publication(confirmation is pending). The list includes representatives from important partner organizations such as cities, counties, and relevant non-profits. Also included are health, agriculture, youth, and environmental advocates. Additionally, staff is still working to add up to five additional R-13-32 Page 2 participants to represent either Santa Clara County or Bayside San Mateo County in order to better balance the CAC membership geographically. Staff will return with a completed roster of the CAC once membership has been confirmed. FISCAL IMPACT Formation of the CAC would not result in a direct fiscal impact. Expenses necessary to conduct meetings and tours, such as possible venue rentals, are expected to remain consistent with the budget estimates presented at the January 15, 2013 Board Report(see R-13-10), which are accounted for in both the current FY2012-13 and proposed FY2013-14 budgets. BOARD COMMITTEE REVIEW No Board Committee review was needed for this item. Instead, discussions and solicitations for CAC membership have been discussed amongst the full Board. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. Notice was also sent to the interested parties list for the Vision Plan Project and to the list of proposed CAC members shown in Attachment 1. CEQA COMPLIANCE Ratification of a CAC membership list does not constitute a project under the California Environmental Quality Act (CEQA). NEXT STEPS Upon Board ratification, staff will continue to prepare for the initial meeting of the CAC, scheduled for March 6, 2013. Attachment: 1. Membership List for Vision Plan Community Advisory Committee Responsible Department Head: Ana Ruiz, Interim Assistant General Manager Prepared by: Sandy Sommer, Senior Real Property Planner Lisa Bankosh, Open Space Planner III Contact person: Sandy Sommer, Senior Real Property Planner ATTACHMENT 1 COMMUNITY ADVISORY COMMITEE MEMBERSHIP LIST Name Title/Affiliation John Bourgeois Ecologist, Los Gatos Planning Commission Journalist, East Palo Alto community leader and talk show Henrietta Burroughs host Mike Bushue Equestrian Trail Riders' Action Committee Chair Park Management Department, West Valle b p y Chris Cruz* Colle e Philippe Cohen Director, Jasper Ridge Ecological Preserve Director, County of Santa Clara Department of Parks and Rob Courtney Recreation Judy Grote South Skyline Association/Preserve neighbor Sue Garner Sarato a/Monte Sereno Community Leader Don Horsley San Mateo County Supervisor Palo Alto City Council member, Palo Alto History Karen Holman Museum Melissa Hi and Program Director, Greenbelt Alliance Paul Hei le Botanist, Acterra, California Native Plant Society Reed Holderman Executive Director, Sem ervirens Fund Lynn Jackson Docent, Volunteer, Half Moon Bay resident Jered Lawson Operator, Pie Ranch; Community Agriculture Marc Land of Director of External Affairs, Peninsula Open Space Trust Valentin Lopez* Amah Mutsen Tribal Chairman Dianne McKenna Sunnyvale Community Leader, Former Mayor John Muller Vice Mayor, City of Half Moon Bay, coastal farmer Steve Monowitz Deputy Director, San Mateo County Planning Department Executive Director, San Mateo County Resource Kellyx Nelson Conservation District Paul Nam Former President, ROMP, Cupertino resident Chris Overington Executive Director, Hidden Villa I R-13-32 Ratification of CAC Membership List February 27, 2013 Name Title/Affiliation Carlos Romero Former Mayor, City of East Palo Alto. Lennie Roberts Legislative advocate, Committee for Green Foothills Bern Smith South and East Bay Trail Director Bay Area Ridge Trail Laura Stec Innovative Cuisine, Healthy Food Advocate Principal Planner, Santa Clara County Planning Carolyn Walsh* Department Steve Wilson Coastal Cattle Rancher Steve Wood REI Outdoor Education Programs Director Tentative member(participation not yet confirmed) Note: Staff is currently working to identify up to five additional participants from either Santa Clara County or Bayside San Mateo County. R-13-32 Ratification of CAC Membership List February 27, 2013 ATTACHMENT 1 COMMUNITY ADVISORY COMMITEE MEMBERSHIP LIST Name Title/AffWaflon John BoLw�eois Ecologist, Los Gatos Planning Commission Journalist, East Palo Alto community leader and talk show Henrietta Burroughs host Mike Bushue Equestrian Trail Riders' Action Committee Chair, Park Management Department, West Valley Chris Cruz* CollSS_e Philippe Cohen Director,Jasper Ridge Ecological Preserve Director, County of Santa Clara Department of Parks and Rob Courtna Recreation South Skyline Association/Preserve neighbor Sue Garner Saratoga/Monte Sereno Community Leader Don Horsley San Mateo County Supervisor Palo Alto City Council member, Palo Alto History Karen Holman Museum Melissa Hi and Program Director, Greenbelt Alliance Paul Heiple Botanist, Acterra, California Native Plant Society Reed Holderman Executive Director, Sempervirens Fund LM Jackson Docent, Volunteer, Half Moon Bay resident Jered Lawson Operator, Pie Ranch; Community A culture Marc Land of Director of External Affairs, Peninsula Qpen Space Trust Valentin Lopez* Amah Mutsen Tribal Chairman Dianne McKenna Sunnyyale Community Leader, Former Mayor John Muller Vice Mayor, City of Half Moon Bay, coastal farmer Steve Monowitz Deputy Director, San Mateo County Planning Department Executive Director, San Mateo County Resource Kell yx Nelson Conservation District Paul Nam Former President,ROMP, Cupertino resident Chris Overingon Executive Director, Hidden Villa R-13-32 Ratification of CAC Membership List February 27,2013 Name Tide/Afffflation Carlos Romero Former Mayor,City of East Palo Alto. Lennie Roberts Legislative advocate,Committee for Green Foothills Bern Smith South and East Bay Trail Director Bay Area Ridge Trail Laura Stec Innovative Cuisine,Healthy Food Advocate Declined ffivitation Ann Walden smith Fonner Saratoga City Councilmember, trails advocate Fonner Santa Clara County Planning; Department staff Don Weden member,Mountain View resident Steve Wilson Coastal Cattle Rancher Steve Wood REI Outdoor Education ProEams Director Tentative member(participation not yet confirmed) R-13-32 Ratification of CAC Membership List February 27,2013 Midpeninsula Regional ' Open Space District R-13-29 Meeting 13-06 February 27, 2013 AGENDA ITEM 7 AGENDA ITEM Authorization to Retire the California Public Employees Retirement System (CaIPERS) Side Fund CONTROLLER'S RECOMMENDATION Authorize the General Manager to enter into an agreement with the California Public Employees' Retirement System (CaIPERS) to retire the District's Side Fund of approximately$2.52 million. SUMMARY The District has the opportunity to reduce its retirement plan expenses by some $2.25 million over the next 18 years by paying-off its CaIPERS Side Fund by April 1, 2013. The recommendation is to pay off the Side Fund using District cash reserves. DISCUSSION Background In 2003, California legislation mandated that all CaIPERS member agencies with less than 100 employees, including the District,be enrolled in a risk-sharing plan, in order to establish less volatile employer contribution rates for smaller agencies. At the time of being placed in the risk sharing pool, a"Side Fund" was created to account for the difference (negative in our case) between the funded status of the District's plan and the funded status of the overall risk pool. These liabilities are treated as loans by CaIPERS, with the effective interest rate being the expected return on the pool: 7.75% at the time, reduced to 7.50% starting in 2014-15. The District's Side Fund balance will be approximately$2.52 million at the end of this fiscal year, on which we must make payments totaling $4.77 million over the next 18 years. The payment is $203,830 in Fiscal Year(FY) 2013-14, increasing by 3% each year, reaching $337,000 in the final year, FY2030-31. Because most government agencies can now borrow (on a fully taxable basis) at interest rates well below 7.5%, dozens of agencies have issued bonds or taken out bank loans to pay off their Side Fund obligation, achieving significant annual savings. The District is currently earning less than 1% on its cash reserves and can never hope to earn the 7.5% it is paying CaIPERS on its Side Fund. CaIPERS permits agencies to retire their Side Fund liabilities on the first of each month, with thirty days notice. R-13-29 Page 2 Proposal As shown on the attached schedule(Attachment 1), the District can reduce its CalPERS retirement plan expenses by $2.25 million over the next 18 years by paying off its Side Fund on April 1, 2013. The present value savings are calculated at approximately$858,000 at 4%/year, and $606,000 at 5%/year. The District can pay off its $2.52 million Side Fund either from cash reserves or from the sale proceeds of taxable bonds. There are two reasons for recommending the use of existing cash. First, as shown on the attachment, both the annual savings and the present value savings are larger in the cash pay off alternative. Second, if and when the District needs additional financing, it can do so at lower tax-free interest rates, at the time this is required. Issuing bonds for the purpose of paying off the Side Fund can only be done on a taxable basis. FISCAL IMPACT The District's April 1, 2013, cash balance would be reduced by approximately$2.52 million. The District's retirement plan expenses would be reduced, over the next 18 fiscal years, by a total of approximately$4.77 million, for a net savings of approximately $2.25 million. The savings in FY2013-14 would be $203,830. BOARD COMMITTEE REVIEW The Action Plan and Budget Committee reviewed this proposal during its review of the FY2013- 14 budget and approved its presentation to the full Board. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. No additional notice is required. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEPS Upon Board approval, the General Manager will request approval from CalPERS to pay off the District's Side Fund and, upon approval, complete the retirement of the Side Fund. Attachment: 1. CalPERS Side Fund Savings Schedule Responsible Manager: Steve Abbors, General Manager Prepared by: Mike Foster, Controller Contact person: Same as above ATTACHMENT 1 Savings from Paying Off CaIPERS Side Fund (Thousands) n P Off iCash— s II Bonds/Pay off Differ n Fiscal Side Fu d a O n ee ce Y Year Payment Pay Off Savings Debt Svc Savings in Savings 13-14 $ 204 $ 2,520 (2,316) $ 155 $ 49 $ (2,366) 14-15 $ 210 210 $ 169 $ 41 $ 169 15-16 $ 216 216 $ 178 $ 38 $ 178 16-17 $ 223 223 $ 181 $ 41 $ 181 17-18 $ 229 229 $ 190 $ 40 $ 190 18-19 $ 236 236 $ 198 $ 39 $ 198 19-20 $ 243 243 $ 205 $ 38 $ 205 20-21 $ 251 251 $ 211 $ 39 $ 211 21-22 $ 258 258 $ 222 $ 36 $ 222 22-23 $ 266 266 $ 227 $ 38 $ 227 23-24 $ 274 274 $ 237 $ 37 $ 237 24-25 $ 282 282 $ 246 $ 36 $ 246 25-26 $ 290 290 $ 254 $ 36 $ 254 26-27 $ 299 299 $ 261 $ 38 $ 261 27-28 $ 308 308 $ 273 $ 35 $ 273 28-29 $ 317 317 $ 283 $ 35 $ 283 29-30 $ 327 327 $ 291 $ 36 $ 291 30-31 $ 337 337 $ 303 $ 33 $ 303 $ 4,771 $ 2,520 $ 2,251 $ 4,084 $ 687 $ 1,564 Present Value at 5%/year $ 606 $ 455 $ 151 Present Value at 4%/year $ 858 $ 491 $ 367 CALPERSdifference I I Midpeninsula Regional ' Open Space District R-13-28 Meeting 13-06 February 27, 2013 AGENDA ITEM 8A AGENDA ITEM Consideration of the Controller's Report on the Proposed Fiscal Year 2013-14 Budget GENERAL MANAGER'S RECOMMENDATIONS Approve the Controller's report on the Fiscal Year 2013-14 Budget. SUMMARY i w' in the new fiscal year with an estimated cash balance of 33.8 million. The Distract ill be e $ g Y Projected income and available cash are adequate to cover budgeted debt service and reserve requirements, operating expenses, capital projects, and up to $20 million of cash for purchase of new land. District long-term financial projections indicate that the proposed budget is prudent and consistent with District plans and objectives. DISCUSSION The following cash flow projection shows the impact of the proposed Fiscal Year(FY) 2013-14 budget on the District's cash position. The District will begin the new fiscal year with estimated cash balances totaling$33.8 million. Approximately$1.4 million of this cash is not available to meet operating needs as it represents the reserve requirements of the District's outstanding public notes. Projected income and available cash are adequate to cover budgeted debt service and reserve requirements, operating expenses, capital projects, and up to $20 million of cash for purchase of new land. The budget assumes that the District will pay off its $2.52 million Ca1PERS Side Fund liability as of March 31, 2013. R-13-28 Page 2 ANNUAL CASH FLOW PROJECTION FISCAL YEAR 2013-14 BUDGET ($Thousands) Estimated Beginning Cash Balance 33,801 Plus: Tax Revenue 30,051 Residual Redevelopment 234 Santa Clara County Parks Income 306 Development Grants 2,386 Interest Income 280 Rental Income 1,084 Other Income 205 Total Operating Revenue 34,546 Minus: Property Management Expense 325 Land Acquisition Expenses 749 Operating Expenses 17,248 Vision Plan/Strategic Plan 851 Capital Expenditures 5,497 Debt Service 8,875 Total Non-Land Expenditures 33,545 Operating Cash Flow 1,001 New Land Acquired 7,250 Land Donations 1,500 Acquisition Grants 0 Net Cash for New Land 5,750 Budgeted Spending from Hawthorn Trust 150 Budgeted Ending Cash Balance 28,902 Income I Tax Revenue is budgeted at $30.05 million (67% from Santa Clara County and 33% from San Mateo County), an increase of 5.1% over the prior fiscal year. District property tax revenue continued to recover in fiscal 2013, increasing by about 4.5%. The District will receive this level of growth in the April to June period. In the next tax year, beginning in July, county assessor reports indicate secured property tax growth, within our District boundaries, in the 5 to 6% range. This includes a full 2% increase from growth in the California Consumer Price Index. Combining the 4.5% growth in the first three months with a forecast 5.2% growth in the last nine months, the overall budgeted growth for District property tax revenue in fiscal 2014 is 5.1%. 2. Residual Redevelopment Income is budgeted at $234,000, about 12% less than in fiscal 2013, when the District received a $36,000 non-recurring allocation from San Mateo County. 3. Santa Clara County Parks Income is budgeted at $306,000, up 3% from fiscal 2013, as specified in the contract signed in 2010. R-13-28 Page 3 4. Development Grant Income is budgeted at $2.39 million, including$1.14 million of federal grants for the Mt. Umunhum demolition and remediation project, $582,000 of POST funding for the Mindego Gateway project, and $384,230 for El Corte de Madera Creek parking and trails improvements. 5. Interest Income is projected at $0.28 million, assuming that interest rates remain very low. 5. Rental Income is projected at $1.08 million, up 2.6% from fiscal 2013. 6. Other Income is estimated at $205,000 for contracted redevelopment pass-through payments, small reimbursements, fines, fees, cash donations, and loan repayments. Debt Capacity At the end of March 2013, the District will have bonded indebtedness equal to approximately 55%of its statutory debt limit. Projected future cash flows would allow issuance of no more than $20 million of additional debt, should this be needed to move forward certain strategic capital projects. No debt issuance is planned in fiscal 2014. Debt Service Debt service requirements for fiscal 2014 total $8.87 million, a 0.3%decrease from fiscal 2013. Debt service represents 3 0% of estimated tax revenue, down from 3 1% in fiscal 2013. The currently scheduled payments are detailed in the Debt Service Annual Claims List, to be presented with the final budget presentation in March. Other Expenditures 1. Capital Expenditures: The budget includes $5.50 million for capital expenditure projects, including$1.71 million related to Mount Umunhum, $1.14 million for public access facilities, $0.90 million for natural resources projects, $1.24 million for operations department equipment and infrastructure, $0.17 million for administrative projects, $0.16 million for staff facilities, and $0.08 million for other planning projects. This compares to fiscal 2013 capital spending of approximately $2.98 million. This capital spending is partially (44%) offset by $2.39 million of budgeted grant income. 2. Property Management Expenses are budgeted at $0.33 million, or 30% of rental income. 3. Land Acquisition Costs are budgeted at $0.79 million. 4. Operating Expenses are budgeted at $17.2 million, or 57% of projected tax revenue. If the District spends 97% of this operating budget in fiscal 2014, which would be a higher percentage than usual, operating spending will be at 55% of tax revenue, which is consistent with the long-term financial model. At this level, operational spending would be up 11.5% over the latest forecast for fiscal 2013 operating expenses. 5. The budget assumes acquiring$7.25 million of land in fiscal 2014. These acquisitions would generate an estimated $1.50 million land donations, leaving cash expenditures of $5.75 million for Land Acquisition. R-13-28 Page 4 Reserves If all revenues and expenditures occur as budgeted, the District's cash balances would total $28.9 million at the end of fiscal 2014, including $1.39 million of debt service reserve funds and $1.73 million of Hawthorn endowment funds. Staff expects to spend approximately$150,000 from the Hawthorn endowment in fiscal 2014. Long-Tenn Cash Projections Attached is a fifteen-year cash flow projection covering the period through fiscal 2027. The projection assumes no additional debt issuance and no new revenue source. For fiscal 2014, the projection is the budget with the exception that operating expenses and capital expenditures are shown at 97% and 90% of budget, respectively. The projection assumes tax revenue growth of 5% per year after fiscal 2014. Future operating expense growth is assumed at 7%per year. Capital expenditures, net of associated grant income, are projected according to the current staff forecast through fiscal 2016, a catch-up year in fiscal 2017 and, thereafter, at the guideline level of 10.5% of tax revenue. The projection includes the $1.77 million estimated non-recurring cost to complete the Vision Plan and Strategic Plan implementation in fiscal 2015. Consistent with prior recent financial plans, the District will, after spending its current approximately$24 million of cash reserves and without a new revenue source, lack the funds to spend more than $2 to $3 million per year for new land in the future. Overall, the long-term projections indicate that the proposed budget is prudent and consistent with District plans and objectives. BOARD COMMITTEE REVIEW The District Controller presented his report to the Action Plan and Budget Committee on February 5, 2013. FISCAL IMPACT There are no unbudgeted fiscal impacts associated with this Agenda Item. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Board review of the Controller's Report is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEPS Following this Agenda Item, the Board will be asked to consider adopting the FY2013-14 Budget in view of the information contained in the Controller's report. R-13-28 Page 5 Attachment: 1. MROSD 15 Year Cash Flow Projection Responsible Manager: Stephen E. Abbors, General Manager Prepared by: Michael L. Foster, Controller Contact person: Same as above I ATTACHMENT I MROSID 15 YEAR CASH FLOW PROJECTION No New Debt, Pay-Off CaIPERS Side Fund TAX GROWTH:fcst in 12-14,+5%AFTER RESIDUAL REDEVOPMT GROWTH: 5% 2/15/13 EXPENSE GROWTH: fcst for 12-13,pay-off Side Fund,97%of budget in 13-14, +7%THEREAFTER ($Millions) CAPEX: fcst for 12-13,90%of budget for 13-14, staff projectections for 14-16, 10.5%of(TR+RR)thereafter(14%in 16-17) STRAT PLAN: $1.77M 3 year total FISCAL YEAR: 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 23-24 24-25 25-26 26-27 2012-27 BEGINNING CASH 21.74 38.27 33.80 29.92 21A9 13.07 7.78 733 7.56 7.44 7.34 7.19 7.05 7.01 7.01 6.96 TAX REVENUE 28.08 28.59 30.05 31.55 33.13 34.79 36.53 38.35 40.27 42.28 44A0 46.62 48.95 51.40 53.97 56.67 617.5 RESIDUAL REDEVLOPMT 0.27 0.23 0.25 0.26 0.27 0.28 1 0.30 0.31 1 0.33 0.35 0.36 0.38 0.40 1 0.42 0.44 1 4.9 COUNTY PAYMENT 0.29 0.30 0.31 0.31 0.32 0.33 0.34 1 0.35 0.35 0.36 0.37 0.38 0.39 0.40 0.41 0.42 5.4 INTEREST INCOME 0.37 0.28 0.28 0.30 0.28 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 3.9 OTHER INCOME 1.27 1.25 1.29 1.31 1.34 1.37 1.40 1.42 1.45 1.48 1.51 1.54 1.57 1.60 1.63 1.67 21.8 OPERATING REVENUES 30.01 30.69 32.16 33.73 35.33 37.01 38.79 40.67 42.64 44.71 46.88 49.15 51.54 1 54.05 56.68 159.45 653.5 OPERATING EXPENSES 13.70 15.00 16.73 17.90 19A5 20.50 21.93 23.47 25.11 26.87 28.75 30.76 32.91 35.22 37.68 40.32 392.3 Operating Expl'Tax Rev+RR 49% 52% 55% 56% 57%1 58% 60%1 61% 62%1 63% 64% 65% 6701. 68% 69% 71%1 PROP MGMT+ACQUIS COST 0.39 0.47 0.89 0.77 0.79 0.80 0.60 0.61 0.63 0.64 0.65 0.67 0.68 0.69 0.69 0.71 103 STRATNISION PLAN 0.19 0.85 0.73 1.8 CAPITAL SPENDING 3.10 2.98 4.95 4.54 3.03 5.50 4.40 4.62 4.85 5.09 5.35 5.62 5.90 6.19 6.50 6.83 76.3 DEVELOPMENT GRANTS 0.45 0.61 2.15 1.28 0.51 0.69 0.55 0.58 0.61 0.64 0.67 0.70 0.74 0.77 0.81 0.85 .12.2 CAPEX(NET) 2.65 2.38 2.80 3.26 2.52 4.81 3.85 4.04 4.24 4.46 4.68 4.91 5.16 5.42 5.69 5.97 64.2 Net Capex.lTax Revenue+RR 9A% 8.2% 9.2% 10.2% 7.5% 13.7% 10.5% 10.5% M5% 10.5% 10.5% 10.5% 10.5% 10.5% 10.5% 10,5%1 CURRENT DEBT SERVICE 9.81 8.90 8.87 8.89 10.08 9.74 9.83 9.90 9.50 9.80 9.89 11.51 10.04 10.15 10.32 10.16 147.6 NON-LAND SPENDING 26.55 26.94 30.14 31.56 32.54 35.85 36.21 38.02 39A8 41.76 43.97 47.85 48.78 51.48 54.38 57.16 616.1 OPERATING CASH FLOW 3.46 3.75 2.02 1 2.17 2.78 1.15 2.68 1 2.65 3.16 2.94 2.90 1.31 1 2.76 2.58 1 2.30 2.28 37.3 NOTE PROCEEDS(NET) 20.00 -2.52 LAND ACQUIRED 24.00 10." 7.25 12.00 12.00 7.00 2.75 3.00 3.50 3.25 3.25 1.50 3.00 2.75 2.50 2.50 76.7 LAND DONATIONS(7%) 13.93 4.47 1.50 0.84 0.84 0.49 0.19 0.21 0.25 0.23 0.23 0.11 0.21 0.19 0.18 0.18 10.1 ACQUISTIN GRANTS(3%) 1.00 0.38 0.00 0.36 0.36 0.21 0.08 0.09 0.11 0.10 0.10 0.05 0.09 0.08 0.08 0.08 2.1 NET CASH FOR LAND 9.06 1 5.59 5.75 10.80 10.80 6.30 2.48 2.70 3.15 2.93 2.93 1.35 2.70 1 2.48 2.25 2.25 64.4 ACCRUALS -0.11 -0.03 ENDOWMENT 2.02 -0.14 -0.15 -0.10 -0.10 -0.15 -0.15 -0.13 -0.13 -0.13 -0.13 -0.10 -0.10 -0.10 -0.10 -0.10 -1.79 ENDING CASH 38.27 33.80 29.92 21.19 13.07 7.78 773 7.56 7.44 7.34 7.19 7.05 7.01 7.01 6.96 6.90 REQUIRED RESERVES 3.41 3.27 3.12 3.02 2.92 2.77 2.62 2.50 2.37 2.25 2.12 2.02 1.92 1.82 1.82 1.72 AVAILABLE CASH 34.86 30.53 1 26.80 18.17 10.15 1 5.01 5.11 1 5.06 5.07 5.09 5.07 5.03 5.09 5.19 5.14 5.18 1 CUMM NEW LAND 0.00 10.44 17.69 29.69 41.69 48.69 51.44 54.44 57.94 61.19 64.44 65.94 68.94 71.69 71.44 74.19 CUMM CASH FOR NEW LAN 0.00 5.59 11.34 22.14 32.94 39.24 41.72 44.42 47.57 50.49 53.42 54.77 57.47 59.94 59.72 62.19 DS17-R?l 35% 31% 30% 28%1 30%1 28% 27%1 26% 24%1 23% 22% 25%1 21%1 19% 18% 15YRCFbudget1 314 2:02 PM2/22/2013 Midpeninsula Regional ' Open Space District R-13-26 Meeting 13-05 February 27, 2013 AGENDA ITEM 8B AGENDA ITEM Initial Presentation of the District's Proposed Action Plan for Fiscal Year 2013-14 GENERAL MANAGER'S RECOMMENDATION Review the proposed Action Plan for Fiscal Year 2013-14 (FY2013-14). The final District Action Plan for FY2013-14 and the report and recommendations of the Action Plan and Budget Committee (ABC) will be presented for adoption at the March 27, 2013 Regular Board meeting. SUMMARY The proposed FY2013-14 Action Plan provides the details, including priority, scope, schedule and budget, for the District's work program across all six departments. The action plan is cross referenced to the budget and describes the resource commitment required for each project. Attached to this report is the District's FY2013-14 Initial Action Plan. DISCUSSION The District's preliminary FY2013-14 Action Plan(Attachment 3) is presented to the Board for initial review and comment. The Action Plan serves as the District's work program for the upcoming fiscal year. Key Projects are grouped as either District-wide or Departmental, and organized by Program and Priority. Key Projects are defined as implementation actions that require considerable staff time and/or funding to accomplish. District-wide projects are called out separately to highlight the high priority projects that will have a significant workload impact for most or all departments. The process to develop the FY2013-14 Action Plan differed from previous years to ensure up front that sufficient staff resources are set aside to address the significant workload to implement the Strategic Plan, in particular the Vision Plan and Capital Finance Program, as well as the breadth and number of other District-wide priority projects. In order to develop an Action Plan that accurately reflects organizational capacity, staff held two retreats in December 2012 where they identified the highest priority projects and conducted a resource loading analysis to capture and assign staff capacity(Attachment 1). As a result, the definitions of the priority levels assigned to projects have changed from prior years and are defined as follows for FY2013-14: • Priority 1 projects are of highest priority and include all District-wide Key Projects as well as Departmental projects that are time sensitive or address legal requirements or health and safety concerns. i R-13-26 Page 2 • Priority 2 projects are those Departmental projects that staff will work on when there is a lag time in Priority I projects. Priority 2 projects are important but not urgent and are at a state that allows staff to potentially defer or delay some of the work if needed to focus on Priority I projects. • Priority 3 projects are desirable and would only be pursued as time allows (e.g. delays in Priority I and 2 projects); • Deferred projects are those that were originally intended to be included in the Action Plan, but which were removed to meet budgetary goals, or establish realistic staff work load. The result is an Annual Action Plan with 63 Priority I Projects, of which 24 are District-Wide. Attachment 2 summarizes the change in the number of projects from the FY2012-13 Midyear Action Plan. Information on essential ongoing work and key functions performed by individual Departments is also provided in the District-wide and Department Action Plans. BUDGET COMMITTEE REVIEW As previously noted, this agenda item was reviewed by the Action Plan and Budget Committee on February 5, February 7, and February 13. FISCAL IMPACT Fiscal impact is identified for each Key Project. The proposed annual District budget is linked to the preliminary Action Plan to reflect project costs. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). The Action Plan contains anticipated projects that will require further Board review and approval, some of which may be subject to CEQA review. These projects will comply with all CEQA requirements prior to proceeding as a normal part of the implementation process. NEXT STEP Changes requested by the Board as part of the preliminary Action Plan review will be incorporated into the FY2013-14 Action Plan and the Final Action Plan will be presented to the full Board for adoption on March 27, 2013. R-13-26 Page 3 Attachments: 1. Project Prioritization Matrix 2. District FY2013-14 Preliminary Action Plan by Department a. District-Wide b. Real Property C. Planning d. Natural Resources e. Operations f, Public Affairs 9- Administration Prepared by: Kate Drayson, Administrative Services Manager Ana Ruiz, Interim Assistant General Manager Meredith Manning, Co-Acting Planning Manager Tina Hugg, Co-Acting Planning Manager David Sanguinetti, Operations Manager Paul McGowan, Co-Acting Public Affairs Manager Renee Fitzsimons, Co-Acting Public Affairs Manager Michael Williams, Real Property Manager Kirk Lenington, Natural Resources Manager Gordon Baillie, Management Analyst, Operations Elaina Cuzick, Real Property Specialist Gretchen Laustsen, Planner 11 Peggy Koenig, Public Affairs Specialist Contact person: Stephen E. Abbors, General Manager Ana Ruiz, Interim Assistant General Manager Kate Drayson, Administrative Services Manager ATTACHMENT 1 Staff Capacity Estimates - Percentage of Time Real Ops GM Entire Property Planning Nat Res Pub Aff Admin Admin Office District" Core functions 34.0% 35.0% 14.0% 52.0% 50.0% 81.0% 50.0% 48.09 Leave (vacation, sick, personal) 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% Administrative tasks -- 13.0% 11.0% 10.0% 15.0% 15.0% 10.0% 20.0%- 12.6% Unanticipated issues (storm events,grants) 0.0% 2.8% 5.7% 0.0% 1.3% 0.0% 5.0% 1.8% District-wide Projects 0.0% Organizational health 1.9% 1.8% 1.7% 1.5% 2.3% 3.2% 4.4% 2.3% Vision Plan 20.1% 19.0% 10.0% 15.6% 3.8% 0.8% 10.6% 11.0% Capital Finance Project 4.3% 3.3% 2.4% 6.2% 3.7% 1.5% 5.5% 3.6% Mt. Umunhum (7 total) 0.3% 9.8% 0.4% 2.3% 0.7% 0.3% 1.3% 2.6% Driscoll Properties 9.5% 2.0% 5.0% 0.5% 1.0% 0.0% 1.0% 2.2% Integrated Pest-_Management 1.1% 0.2% 10.0% 0.0% 0.1% -0.0% 1.0% 1.6% Safe Harbors Agreement 0.0% 0.2% 1.8% 0.0% 0.1% 00% 0.1% 0.3% Minclego Gateway (5 total) 0.9% 6.2% 2.7% 0.0% 1.4% 0.0% 0.3% 1.8% Cooley Landing/Bay Trail 1.3% 5.5% 0.0% 0.2% 0.6% 0.0% 0.2% 1.2% AO Office Lease Space 1.4% 2.8% 0.0% 0.0% 0.1% 1.0% 0.4% 0.9% Integrated Acctg & Finance Sys 7.1% 6.5% 4.0% 2.7% 18.0% 7.0% 0.5% 6.4% Lehigh Quarry (2 total) 0.0% 0.0% 2.0% 0.0% 0.5% 0.0% 0.1% 0.3% 40th Year Celebrations 0.2% 0.2% 0.2% 4.7% 1.5% 0.1% 0.3% 1.2% Total Staff Capacity 105.0% 116.3% 79.9% 110.6% 110.0% 114.9% 110.7% 107.8% Some Action Plan Key Projects are also Core Functions but are listed on the Action Plan due to the significant staff time required. Calculations do not include staff capacity estimates for General Counsel Office or the Controller ATTACHMENT 1 (Cont'd) Staff Capacity Estimates - Full Time Employee Equivalent Real Ops GM Property Planning Nat Res Pub Aff Admin Admin Office Total Core functions 1.7 4.0 1.2 5.8 3.2 10.6 2.1 28.6 Leave (vacation, sick, personal) 0.5 1.1 0.8 1.1 0.6 1.3 0.4 6.0 Administrative tasks 0.7 1.2 0.8 17 1.0 1.3 0.8 7.5 Unanticipated issues (storm events,grants) 0.0 0.3 0.5 0.0 0.1 0.0 0.2 1.1 District-wide Projects Organizational health 0.1 0.2 0.1 0.2 0.2 0.4 0.2 1.4 Vision Plan 1.0 2.1 0.8 1.7 0.2 0.1 0.4 6.5 Capital Finance Project 0.2 0.4 0.2 0.7 0.2 0.2 0.2 2.1 Mt. Umunhum (7 total) 0.0 1.1 0.0 0.3 0.0 0.0 0.1 1.6 Driscoll Properties 0.5 0.2 0.4 0.1 0.1 0.0 0.0 1.3 Integrated Pest Management 0.1 0.0 0.8 0.0 0.0 0.0 0.0 1.0 Safe Harbors Agreement 0.0 0.0 0.1 0.0 0.0 0.0 0.0 0.2 Mindego Gateway (5 total) 0.0 0.7 0.2 0.0 0.1 0.0 0.0 1.1 Cooley Landing/Bay Trail 0.1 0.6 0.0 0.0 0.0 0.0 0.0 0.7 AO Office Lease Space 0.1 0.3 0.0 0.0 0.0 0.1 0.0 0.5 Integrated Acctg & Finance Sys 0.4 0.7 0.3 0.3 1.2 0.9 0.0 3.8 _ _ - _ - --- ---- --- -- - Lehigh Quarry (2 total) 0.0 0.0 0.2 0.0 0.0 0.0 0.0 0.2 40th Year Celebrations 0.0 0.0 0.0 0.5 0.1 0.0 0.0 0.7 Total Staff Capacity 5.4 13.1 6.6 12.3 7.1 15.0 4.6 64.3 Total Available 5 10.75 8 10.4 6 12.3 3.9 56.35 *Some Action Plan Key Projects are also Core Functions but are listed on the Action Plan due to the significant staff time required. **Calculations do not include staff capacity estimates for General Counsel Office or the Controller ^Numbers shown account for any reduced availability based on anticipated leaves,employment start dates(for new recruitments),other factors ATTACHMENT 2 Comparison Summary of Key Projects between FY2012-13 Adopted/Midyear Action Plan and FY2013-14 Proposed Action Plan Change Change FY2012-13 Adopted FY2012-13 Midyear FY2013-14 Proposed from from Annual Adopted Midyear Total Total Total Total Total Total Active Active Active Deferred Active Deferred Active Deferred Projects Projects District-wide 5 0 5 1 24 1 19 19 Real Property 19 0 20 3 15 5 -4 -5 P Y Planning 22 7 18 10 7 14 -15 -11 Natural Resources 16 2 17 6 10 6 -6 -7 Operations 14 1 13 3 16 1 2 3 Public Affairs 19 0 18 3 13 0 -6 -5 Administration 1 16 0 1 12 4 1 12 3 1 -4 1 0 ITOTAL 1 1.11 10 1 103 30 1 97 30 1 -14 1 -6 Comparision of Total Number of Projects by Priority FY2012-13 Adopted FY2012-13 FY2013-14 Proposed Midyear Annual Completed 0 24 0 Priority 1 70 51 63 Priority 2 32 17 28 Priority 3 9 11 6 Deferred 10 30 30 I IT OW iliiiOt l Deftrred 121 11l 10311 , ATTACHMENT 3 DISTRICT WIDE 2/21/2013 4:19 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Kerr Project Purpose Schedule committee Scope ( ' rfyr milestones Budget Review Other De o &Completion Date) Invo(vedNmpacted DIST E KEY PROJECTS Priori 1 -NOTE:Ail District-Wide Projects are Prio ity 1 Organizational To improve the organization's Activities aimed at team building,recognition and Ongoing $40,000 None anticipated All Departments Health health and the health of its appreciation,employee growth and development, General Manager employees employee health and morale,and mainteneance of a Managers realistic workload. Board Integrated To replace the obsolete Fundware Continue to evaluate and refine processes and Q4 FY13-14 $105,000 Kate Drayson Accounting and system and provide the District with responsibilities in the financial modules,with an Financial more robust financial planning, emphasis on identifying and developing reports. All Departments System analysis and forecasting General Manager capabilities HR/Payroll go-live date is Fall 2013. Post go-live Managers support will be needed in FY13-14 to conduct data Controller clean-up,evaluate processes and procedures,and address other issues. Strategic Plan- Develop strategies and priorities With Vision Plan consultant assistance, prepare a FY13-14 $591,900 Project subject to Ana Ruiz Vision Plan consistent with the District's conservation atlas,data gap analysis,and conservation full Board review Kirk Lenington mission for the next generation of needs assessment.With Board input,formulate throughout the Sandy Sommer land conservation, resource alternative scenarios and a prioritized project list. year. Case Hiatt P P 1 Y Y stewardship,and recreational Shelly Lewis access informed by science and Work with public outreach consultant to invite community input. community input which will help inform vision and obtain public support for vision. General Manager Board of Directors Support development of a Vision Plan with District Managers partners. All Departments DISTRICT WIDE-1 of 9 ATTACHMENT 3 DISTRICT WIDE 2/21/2013 4:19 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Key Project Purpose Schedule Cornfrotles, Other De OD scope i0voleffy M s Budget Review Involved/Impacted B Com ) 1X CT E KEY PROJIEC S Strategic Plan- Research and develop long-term Work with consultants to research and lay the Q1 -Complete $260,000 LFPAC Review Public Affairs Capital Finance capitol finance strategy groundwork for a capitol finance project. Begin Polling,Create Q1-Q4 Project outreach to District's constituents. Outreach Video General Manager Q2-Polling Analysis Board of Directors &Messaging Managers Strategies All Departments Q3,Q4-Public Outreach Mount Remove physical hazards including Oversee contractor to demolish buildings and Q2 FY13-14: $1,775,000 None anticipated Planning Umunhum all buildings(except the radar structures,consistent with a Board-approved Complete (prior Board Gina Coony Public Access tower)associated with former Restoration and Public Access Plan. demolition $1,241,196 to be Approval) Implementation Almaden Air Force Station to reimbursed All Departments (Mt. Um prepare site for subsequent through FY09110 federal g General Manager Demolition) implementation of public access. appropriation; Legal $367,184 District (Element of the funds Planning&Nat Res SAIBCR Master Committee Plan project) Mount Secure radar tower for interim"life Issue Request for Proposals.Select consultant. Q1 FY 13-14: Issue $89,000 None anticipated Planning Umunhum safety'repairs as defined by SC Oversee and manage consultant team. Develop RFP or award from (prior Board Gina Coony Public Access Co.,to allow public access to the designs. Coordinate with County. Preliminary existing RFP Approval) Implementation exterior base for a five-year period permitting. Q2 FY 13-14: Planning&Nat Res (Radar tower following stabilization. Deadline is Develop prelim Committee interim repairs October 2017 for public to raise designs and design phase) necessary funds to secure building coordinate with SC permanently. Q3 FY 13-14: Begin (Element of the permitting process SA/BCR Master with SC Cty and Plan project) others DISTRICT WIDE-2 of 9 ATTACHMENT 3 DISTRICT WIDE 2/21/2013 4:19 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Key project Purpose Schedule Conunittee Other De OD Scope (Queneny Mf, s Budget Review Involved/impacted &Gam Date) DISTRICT DISTRICT4WE KEY PROJECTS Mount Provide public parking access to Cost match for$1 M Coastal Conservancy grant. Q1 FY 13-14: $62,200 None anticipated Planning Umunhum serve as trailhead for trail to Oversee consultant team.Coordinate with County and Prelim designs (prior Board Lisa Bankosh Public Access summit. resource agencies. Develop designs and permit Q2 FY 13-14: Approval) Implementation drawings. Preliminary permitting. Coordinate with SC Operations (Bald Mt and others on Planning&Nat Res staging area) design Committee Q3 FY 13-14: Begin (Element of the permitting process SA/BCR Master with SC and others Plan project) Mount Provide public multi-use trail Cost match for$1M Coastal Conservancy grant. Q1 FY13-14: Prelim $22,000 Q1 FY 13-14: Planning Umunhum access(hiking, biking,equestrian) Oversee consultant team.Coordinate with County and designs LFPAC(trail Meredith Manning Public Access from new Bald Mtn Staging Area to resource agencies.Develop designs and permit Q2 FYI 3-14: naming) Implementation Mt. Umunhum summit drawings. Preliminary permitting. Coordinate with SC Q2 FY13-14: Planning&Nat Res (Bald Mt to and others on NR&PL Cmte Committee summit trail) design (trail design) Q4 FYI 3-14: (Element of the Permitting SAIBCR Master Q1 FY14-15: Plan project) Construction Mount Monitor and provide necessary Will be applied towards construction cost for staging Throughout life of $0 None anticipated Planning Umunhum communications and data to area and summit trail.Administer grant, including grant: Staff time only Meredith Manning Public Access support the$1 million grant quarterly reports,invoicing,documentation gathering, FY13-14 through Implementation expected to be awarded by the presenting project,etc. FY 16-17 Planning&Nat Res (Coastal grant funder for a portion of the includes monitoring Committee Conservancy staging area,trail,and summit area and reporting grant amenities. administering) (Element of the SA18CR Master Plan project) DISTRICT WIDE-3 of 9 ATTACHMENT 3 DISTRICT WIDE 2/21/2013 4 19 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager ct Purpose Schedule CommitteeOther De OD Scope ( rty atttes Budget Review com } Invot mpacted 8 01 . T-W PROJECTS Mount Define and establish guidelines for Committee and Board meetings. Potential legal Q1-02 FY13-14 $5,000 LFPAC this FY Planning Umunhum considering partnerships by assistance. Potential Kickoff event/mailing in tandem If Committee Mar 5,2013. Meredith Manning Public Access external nonprofit groups who with Public Affairs ongoing event/s. wants kickoff None anticipated Implementation support permanent retention of the event,minimal FY 13-14 All Departments (Partnerships) radar tower. cost can be General Manager adjusted at Legal (Element of the midyear SAIBCR Master LAFPAC Planproject) Mount Restore populations of avian Oversee consultant team.Coordinate with regional Q1 FY13-14: $16,700 None anticipated Planning Umunhum species thought to be extirpated specialists,SFBBO.Develop design. Permitting and Design Meredith Manning Public Access from the area but found at Mt. Um. construction of trial nest box installation. Q2 FY13-14: Implementation Make presence of Purple Martins a Nest box test Operations (Purple martin flagship species for the restoration installation Public Affairs(for restoration) of the summit as a whole. Q3&Q4 FY13-14: messenging) Monitoring (Element of the SAIBCR Master Plan project) Integrated Pest Develop a formal Integrated Pest Develop an integrated pest management program and Q1 FY13-14- $251,000 Q1 FY13-14- Natural Resources Management Management Program with start the environmental review. Gather and address IPM Policy Board Tentative Cindy Roessler Program documentation,procedures,and public input. Q4 FY13-14- Adoption IPM public input. Draft CEQA Policy Admin/Legal Document Q4-Planning Operations Q2 FY14-15- and Natural Real Property Final CEQA Resources Document Review IPM Program DISTRICT WIDE-4 of 9 ATTACHMENT 3 DISTRICT WIDE 2/21/2013 4:19 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Key Project Purpose Schedule Committee Other Dep D Scope (Quarterly Whistones Budget Review Involved/impacted &Compileflon Date) t)MTRICT-WIDE KEY PROJECTS Driscoll Lease 1.Enter into a Lease and Lease and Management Agreement Q1 $15,000 Real Property Q1 Real Property and Management Agreement with 1. Enter into a Lease and Management Agreement FY13-14 -April/May Mike Williams Management POST to manage the Event Center 2. Develop a Preliminary Use and Management Plan to Agreement and Apple Orchard areas of outline"uses"of new properties. Planning (POST) Driscoll Ranch. Lease Termination-Driscoll Ranches Natural Resources 1.Transition Residential and Business Leases to Operations 23ransition current Driscoll District. Q3 Natural Legal Ranches Lease to the District. 2.Amend Resource Management Plan to include new FY13-14 Resources and Public Relations properties. Planning 02- 3. Issue Request for Proposal for new grazing tenant(s) September/Octob for both McDonald,Driscoll and Apple Orchard grazing er areas of La Honda Creek OSP. 4. Enter into new grazing lease with new tenant. 5.Work with Driscoll Ranches to clean up unoccupied trailers and debris before Lease Termination. Endangered Permit streamlining for District Develop agreement with US Fish and Wildlife Service Q1 FY13-14- $27,500 None anticipated Natural Resources Species Act projects that may impact protected to permit take of listed species when implementing Award Consultant Julie Andersen Take Permit: species. projects. Agreement and Safe Harbors submit permit Admin/Legal Agreement application. Operations Q2-Q4,FY13-14- Real Property Develop Safe Harbors Agreement with USFWS. DISTRICT WIDE-5 of 9 ATTACHMENT 3 DISTRICT WIDE 2/21/2013 4:19 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager l ely Project Purpose Schedule committee Other Dep D Scope (0tadedy M ss Budget Review Involved/Impacted &Gin► Ct ) DISTRICT-WIDE KEY PROJE Lehigh Quarry Protect District staff and visitors, Continue legal challenge to Reclamation Plan Q4 FY 13-14 $80,000 None anticipated Matt Baldzikowski Reclamation and general public from potential Amendment. Plan Review impacts resulting from ongoing General Manager quarry and cement production. Legal Public Affairs Operations Lehigh Quarry Protect District staff and visitors, Implement air monitoring program at Rancho San Q3 FY 13-14- $150,000 None anticipated Matt Baldzikowski Air Monitoring and general public from potential Antonio to assess exposure to staff and preserve Monitoring Program impacts resulting from ongoing visitors of possible air pollution. Complete General Manager quarry and cement production. Q4 FY13-14- Legal Monitoring Report Public Affairs Complete Operations Mindego Incorporate new information to Finish CEQA review of U&M Plan with consultant. Pond Q2 FY13-14: $60,000 02 FY 13-14 Planning Gateway Project prepare for implementation and management plan. Final approval for U&M Plan. Board certification Board approval Gretchen Laustsen (U&M plan meet commitments to POST,San of CEQA and final amendment) Mateo County,and Farm Bureau. approval of U&M Operations Plan Mindego Commemorate Audrey Rust,former Plans are 100%complete and were bid last year for Q1 FY13-14: POST funded None anticipated Planning Gateway Project president of POST. POST- construction, but bids were too high and permits were Permitting& (prior Board Gina Coony (Audrey Rust managed and funded. held up due to Williamson Act revisions required. Bidding Approval) Commemora- POST will finalize signage in coordination with District; Q2 FY13-14: Operations tive Site) finalize permits(pending Silva Driveway resolution with Construction CalFire)re-bid and construct this summers. District will Q3 FY13-14: Nat Res&Planning issue Permit to Enter for POST contractors;review work Close Out Committee progress. Legislative,Finance, and Public Affairs Committee DISTRICT WIDE-6 of 9 ATTACHMENT 3 DISTRICT WIDE 2/21/2013 4:19 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager y Project Purpose Schedule Committee Other DeptWBOD Scope (QuarWdy MIWstanes Budget Review Involvedtlmpacted 4 Como etion Date) DISTRICT-WIDE KEY PROJECTS S Mindego Provide access to Mindego region, Staging Area in final stages of permitting;need to Q1 FY13-14: Post funded Seek Board Planning Gateway Project specifically Mindego Hill Trail and finalize CalFire requirements for Silva,so staff report Permitting& $582,000 Approval of Gina Coony (New staging Ancient Oaks Trail. can be completed and project go to San Mateo County Bidding Construction area) Planning Commission. Will complete bidding, Q2 FY13-14: Contract-Q2 Operations permitting and construct this summer. Construction Q3 FY13-14: Nat Res&Planning Close Out Committee Legislative, Finance, and Public Affairs Committee Mindego Provide access to Mindego Hill. Design and permitting complete. Construct trail to top of Q1 &Q2 FY13-14: $70,000 Q1 FY 13-14 Planning Gateway Project Public's first introduction to cattle Mindego Hill. Construct trail Board approval Gretchen Laustsen (Mindego Hill grazing operations on District for CCC Contract Trail) lands. Operations Mindego To finalize permits for the new Need to finalize CalFire requirements for driveway and Q4 FY12-13&Q1 $56,200 None anticipated Planning Gateway Project Mindego Gateway staging area,all water system. Once they approve plans, permits can FY13-14: Zach Alexander (Silva permit issues at Silva residence be issued for Staging Area,Ancient Oaks Trail and Complete Driveway) must be resolved,including Silva Commemorative Site. permitting Operations driveway. Q2 FY13-14: Real Property Bidding& Construction Nat Res&Planning Q3 FY13-14: Committee Close Out Legislative, Finance, and Public Affairs Committee DISTRICT WIDE-7 of 9 ATTACHMENT 3 DISTRICT WIDE 2/21/2013 4 19 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Key Project Purpose Schedule Committee r DeptsIBOID Scope (Quwtorty W Budget Review Invo 1lmpacted &Co Wn Datis} DISTRICTViff E KEY PROJECTS, Cooley Landing, Cooley Landing Cooley Landing Cooley Landing Cooley Cooley Landing: Planning New SFPUC Adding new elements to existing Coordinate with City and provide technical assistance Dependent on Landing Nat Res& Tina Hugg-Cooley Bay Trail Phase 1 park. during next phase of design.Wrap up outstanding City's schedule $30,000 Planning Landing Easement,and agreement/institutional control/permitting agreements Tentatively: Committee(Q1 - Bay Trail with City and other agencies. If asked by City,evaluate FY13-14: for project status) Implementation the following uses:fishing, kayaking,canoeing. Assist Planning and City with other Phases of work, including amendments design to U&M Plan and Partnership Agreement. FY14-15: Construction FY15-16: Bay Trail Easement and Implementation Future phases Easement: Obtain new Bay Trail Easement Obtain concurrence on final trail alignment from Bay Trail Bay Trail Real Property Sandy Sommer- through lands of SFPUC,and Bay SFPUC,complete environmental analysis of Bay Trail Easement and Easement Easement Trail Implementation to complete alignment, and complete trail easement conveyance by Implementation $60,000 critical gap in Bay Trail adjacent SFPUC. FY13-14: Easement Trail Gretchen Laustsen- and partially in Ravenswood Open FY13-14, FY14-15: Bay Trail Implementation: Bay Trail Space Preserve Finalize$400,000 Santa Clara County grant agreement Planning and Implementati Nat Res& and seek construction grant.Coordinate with the Cities design on Planning Legal of East Palo Alto and Menlo Park,and San Francisquito FY14-15: $166,000 Committee(Q2- Operations Joint Powers Authority to establish project lead. Begin Permitting depending on Real Property planning and design. Hire project manager to funded through grant approval) Natural Resources administer project and begin work on geotechnical Santa Clara surveys,construction documents,and additional public County(Stanford outreach. mitigation)grant DISTRICT WIDE-8 of 9 ATTACHMENT 3 DISTRICT WIDE 2/21/2013 4:19 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Pro' Ct1 n Board Project Manager Key project Purpose Schedule Committee Other DeptsWID Scope tQ dy M " Budget Review Involvedlimpacted &ComptoWn Date) DISTRICT WIDE KEY PROJECTS Office Space- Provide office space for future Prepare lease space for 10-15 people. Project estimate Q4 FY12-13 $131,000 Nat Res& Real Property Administrative hires. included full remodel(ceiling,carpet,walls,furniture, Scoping, research, (build out Planning Planning-Tina Hugg Office Staff etc.). However, Real Property has found move-in ready lease negotiations only,not Committee(Q1 (build out) space with minimal remodel cost needs due to tenant Q1 FY13-14 lease) April/May- Administration improvements paid for by landlord. Furniture, Prepare lease project status) equipments, IT,and other misc.costs still expected. space,move in Not expected General Manager to reach Board of Directors Install network,data,and voice services. maximum due Managers to All Departments improvements paid for by Nat Res&Planning landlord Committee 40 Year To celebrate 40 years of successful Schedule, plan and coordinate 3-4 fun and educational Q1-Q4—series 3-4 $35,000 Public Affairs Celebration— District land preservation, public events at various venues outreach events Public Outreach protection,and management and throughout District General Manager er 9 9 9 Events present future plans and ideas to Board of Directors constituents Managers All Departments Deferred Strategic Plan- Deferred until completion of Vision Work with organizational consultant to evaluate TBD TBD General Manager's Evaluate Plan. organizational structure and staffing. Office Business Model DISTRICT WIDE-9 of 9 li MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REAL PROPERTY DEPARTM. ENT ACTION PLAN FY2013-14 I i BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space land. The District seeks to link its open space lands with federal, state, county, city parklands, and watershed lands. CORE FUNCTIONS: A. Provide comprehensive land conservation planning and analysis to guide the land purchase program. B. Monitor and protect District's public open space property interests (including fee and easement interests) C. Manage revenue-producing properties D. Create and take advantage of opportunities to conserve the greenbelt, foothills, and baylands E. Maintain neighbor, conservation partner and agency relationships STAFF RESOURCES: (STATED IN FTE'S — FULL TIME EQUIVALENTS) FTEs Position Title 1.0 Administrative Assistant 1.0 Real Property Manager 2.0 Real Pro pe y Specialist 1.0 Senior Planner 5.0 Total FTEs ATTACHMENT 3 REAL PROPERTY 2/20/2013 12:28 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Key Project Purpose Schedule(Quarterly Committee Other Depts Scope Milestones& Budget Review Involved/impacted Completion Date) PROGRAM: GREENBELT PRESERVATION Priority 1 POST Hendrys Continue to grow the District's Land Conservation: FY13-14 $1,570,000 Real Property Mike Williams Creek property, contiguous greenbelt. 1. Property Purchase with partnership funds. Committee Sandy Sommer Land Purchase 2.Conservation Easement&Management Plan with Reviewed: Partnership& Santa Clara Valley Water District. October 2,2012 Planning Restoration Natural Resources Operations Public Affairs Legal New Land Continue to grow the District's Pursue the purchase and gift of fee and conservation FY13-14 $3,850,000 Real Property Mike Williams Purchases contiguous greenbelt. easement as new land additions to Purisima Creek Allen Ishibashi (Core Function) Redwoods,Skyline Ridge,Tunitas Creek, Monte Bello and Sierra Azul. Planning Natural Resources Operations Legal Public Affairs Priority 2 Land Purchase Create connections within District Cooperatively work with local land preservation FY13-14 $1,100,000 Real Property Mike Williams Partnerships lands and with other park and open organizations on the following property partnerships: Allen Ishibashi (Core Function) space lands. Monte Bello-Santa Clara County Parks Bear Creek Redwoods-Santa Clara County Parks Legal Natural Resources Operations Planning Public Affairs Priority 3 Deferred REAL PROPERTY- 1of5 ATTACHMENT 3 REAL PROPERTY 2/20/2013 12:28 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Key of Purpose Schedule(Quaftrry Committee Other Depths Scope M110SUWWS& Budget Review involved/impacted com Date) PPROPERTY RIGHTS SITEWARDSHIP Priority 1 Ridge Vineyards Protect scenic ridgeline at Monte Prepare agreement and easement documents for fee Q1 $7,000 Real Property Sandy Sommer Property Bello Open Space, resolve historic and easement property exchanges to resolve historic FY13-14 Committee Exchange, encroachments and enhance encroachment, protect scenic ridgeline and enhance Reviewed: Legal Monte Bello historic and compatible agricultural compatible agricultural uses. Perform CEQA analysis June 26,2012 Operations uses. and coordinate with resource agencies. Obtain Board Planning of Directors approval of exchange and transfer Public Affairs property. Natural Resources Encroachment Tolling agreement expired,and it Support Legal settlement negotiations for Chiocchi FY13-14 $25,000 Mike Williams Resolution was determined necessary by legal litigation for Alma water system at Bear Creek (Core Function) to pursue settlement of this lawsuit. Redwoods Open Space Preserve. Legal Chiocchi Water Operations System Litigation Encroachment Address Encroachments on District 1.Saratoga Gap-Gullicksen-monitor remediation of FY13-14 $65,000 Allen Ishibashi Resolution Lands. site as part Santa Clara County lawsuit Mike Williams (Core Function) 2. Bear Creek Redwoods-Alma water system landslide Legal Priority 2 Priority 3 Encroachment Address Encroachments on District 1. Structure encroachment-Saratoga Gap FY13-14 $0 Mike Williams Resolution Lands. Allen Ishibashi (Core Function) Legal Operations Deferred REAL PROPERTY- 2 of 5 ATTACHMENT 3 REAL PROPERTY 2/20/2013 1228 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS project Description Board Project Manager Key ftoct Purpose Sc ate(auanedy committee Other Depts Scope moestones& Budget Review Invo /impacted Gore Date} PROGRAM:REMUE GENERATION N Priority 1 New Land Transition new residence to rental 1.Work with Planning to make road and water Q2 $150,000 Elaina Cuzick Rental Property property improvements for county fire to remove red tag. FY13-14 Transition- 2. Make repairs and clean residence. Operations Silva(Core 3. If residence does not have current tenant-list the Planning Function) residence for rent. 4. Enter into lease with current tenant or new tenant. Priority 2 New Land Transition new residence to 1. Make repairs and clean residence. Q1 $100,000 Board approval: Elaina Cuzick Rental Property employee residence 2. If residence does not have current tenant-list the FY13-14 May 23,2012 Transition- residence for rent. Planning Alpine Road 3.Enter into lease with current tenant or new tenant. Operations House- Hawthorns Communication Assign the ACE Communication 1. Determine if lease assignment/amendment or a new Q2 $0 Allen Ishibashi &Control lease to Communication&Control lease is most feasible. FY13-14 Communication 2.Work with Communications&Control to determine Legal Site Lease mutually agreeable lease terms Operations Assignment 3. Execute the lease agreement Planning (Core Function) Priority 3 Deferred Stanford Lease Communication Tower 1. Develop Lease Termination Agreement with TBD TBD TBD Allen Ishibashi Communication Facility at Black Mountain. Stanford. Tower Lease 2. Lease site to new communications tenant. Legal Termination Operations Core Function Planning 330 Distel Circle Manage improvements and Investigate using an external facilities management TBD TBD TBD Elaina Cuzick Property maintenance of District company to maintain the Administrative Office. This Management Administrative Office would include general maintenance,landscaping and Administration day-to-day operation of the office. Legal REAL PROPERTY- 3 of 5 ATTACHMENT 3 REAL PROPERTY 2/20/2013 12:28 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Key Project Purpose Schedule louartwiy Conunittlee tither Depts Scope M s s Budget Review Involved/Impacted Date) PUBLIC:SAFETY,LAW ENFORCEMENT,AND FIRE PROTECTION Priority 1 New Land Clean-up new property additions to 1.Clean up and restoration of waste disposal site- FY13-14 $175,000 Allen Ishibashi Transition- Monte Bello Powell Powell/Lobner 2.Assess structures-Lobner Operations Property Clean 3.Get demolition permits for Powell/Lobner Planning Up 4. Demolish Powell and/or Lobner Natural Resources Saratoga Gap Clean-Up at Saratoga Gap Cabins Assess and demolish structures including testing for Q3 $75,000 Q3 FY13-14: Elaina Cuzick Cabins Clean lead and asbestos,and evaluate access road FY13-14 Planning& Up improvements and erosion control measures Natural Operations Resources I Planning Priority 2 Priority 3 Deferred AGRICULTURAL LAND STEWARDSHIP Priority 1 Priority 2 Christmas Tree Manage resources and land at the Develop new 25-year lease incorporating a new rental Q1/02 $0 Q1/Q2 FY13-14: Elaina Cuzick Farm New Christmas Tree Farm rate structure and management guidelines FY13-14 Real Property Lease(Core Legal Function) Natural Resources Operations Planning Public Affairs Priority 3 Deferred Stevens Canyon Manage and harvest the Stevens Work with Village Harvest to modify the previous TBD TBD TBD Elaina Cuzick Ranch Long Canyon Orchard Agricultural Production Plan and overall management Term Orchard agreement Operations Management Legal Agreement Natural Resources (Core Function) REAL PROPERTY- 4 of 5 ATTACHMENT REAL PROPERTY 2/20/2013 12:28 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Key Project Purpose ScItedule(cmartedy Committee Other Depts Scope tones 4 Budget Review Involved/impacted cof"Pleftn Daft) PR ;PUBLIC RECREATION AND ACCESS Priority 1 Potential Access Obtain improved road access rights Work with neighboring land owners to improve road FY13-14 $800,000 Real Property Mike Williams Easements-Mt. along Mt. Umunhum Road access easements along Mt. Umunhum Road Allen Ishibashi Umunhum Legal Operations Planning Public Affairs Priority 2 Priority 3 Bear Creek Create new lease and Stable 1. Further develop Bear Creek Stables draft site and Q1 FY13-14 $2,500 Q1 FY13-14: Elaina Cuzick Stables Management Plan for the Bear management plan and restoration plan options Planning& RFP/Lease Creek Stables Natural Planning Resources Operations Natural Resource Le al Deferred Potential Access Obtain rights for public trail Negotiate public trail easement connecting Wrights TBD TBD TBD Mike Williams Easements-Mt. connecting Wrights Station Road to Station Road in Cathedral Oaks to Mt. Umunhum Allen Ishibashi Umunhum Mt. Umunhum Legal Operations Planning Public Affairs Purisima to the Acquire new land in the Work with private property owner of Purisima Farms TBD TBD TBD Mike Williams Sea(POST) Purisima/Lobitos Creek Watershed property to pursue lot line adjustment of upland and Operations corridor to eventually create a agricultural areas of property. Purisima to the Sea trail from ,Skyline Area REAL PROPERTY- 5 of 5 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PLANNING DEPARTMENT ACTION PLAN FY 2013-14 BASIC POLICY OBJECTIVE: The District protects and restores the natural diversity and integrity of its resources; encourages public and private agencies to preserve, maintain and enhance open space; and follows management policies for quality care of the land, provision of public access, and maintenance of ecological values and public safety. CORE FUNCTIONS: A. Plan, design, and implement projects for public access, staff facilities, and stewardship of cultural resources B. Develop and maintain current and long-range use and management plans, policies, and procedures for Preserves C. Manage the District Geographic Information Systems (GIS) D. Comply with the California Environmental Quality Act (CEQA)and all permitting, code, and regulation requirements E. Work with other entities to obtain funding, plan for and protect District and Regional greenbelt use and public access F. Engage public and partner agency involvement in planning activities STAFF RESOURCES: (STATED IN FTE'S — FULL TIME EQUIVALENTS) FTEs Position Title 1.0 Administrative Assistant 1.0 Geographic Information Systems Administrator 1.0 Geographic Information Systems Intern—0.5 Intern added to backfill for Vision Plan 1.0 Geoaraphic Information Systems Technician 1.0 Planner I 2.0 Planner 11 2.0 Planner III 1.0 Planning Manager 2.0 Senior Planner 11.5 Total FTE's Change from FY2012-13 ATTACHMENT 3 PLANNING DEPARTMENT 2/21/2013 4:20 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager K"Firqfed Purpose edule Committee De D stoe (Quaftrly milestolm Budget Review InvolveOmpacted 8 CompWm Date) PROGRAM:LONG RANGE PLANNING Priority 1 Priority 2 Priority 3 Deferred Sierra Azul/Bear Develop a long-range,30-year Incorporate Mount Umunhum Environmental TBD TBD TBD Lisa Bankosh Creek blueprint to guide use, Restoration and Public Access Plan and finalize Draft Redwoods management,and facilities Master Plan and EIR;seek Board final approval and All Departments Master Plan development. CEQA certification. General Manager Legal (To be informed by Mt. Um Sierra Azul/Bear project) Creek Redwoods Ad Hoc Committee El Sereno Use Review the Use and Management Identify new trail opportunities;assess suitability for TBD TBD TBD TBD and Plan for El Sereno Open Space expanding dog use throughout Preserve trails using Management Preserve to consider potential new Board-adopted criteria;hold a neighborhood/Use and Plan trail alignment(s)and expansion of Management Committee meeting;forward Amendment dogs on leash. recommendations to the Board for review and consideration. Public Use Conduct a science-based study to Scope out study design,criteria,inputs/outputs,factors TBD TBD TBD TBD Study evaluate impacts of hikers, to consider, potential partners,and funding;potential (Trail Impacts) bicyclists,equestrians,and dogs on partners include local universities and research natural resources,infrastructure, institutions. P R .GEOGRAPHIC AND INFORMATION SYSTEMS SERVICES Priority 1 Priority 2 Priority 3 Deferred ArcGIS Server Create an ArcGIS Server Work with Administration/IT to install ArcGIS Server FY12-13- $0 TBD Casey Hiatt Installation application to provide non-GIS software and complete initial setup/troubleshooting. Complete users access to essential GIS data. installation of ArcGIS Server IT ArcGIS Server was purchased in Integration of Improve internal operational Review Work Order system. FY12-13-Review $0 TBD Casey Hiatt Work Order efficiencies by logging and tracking system and Database work orders via GIS. brainstorm methods Operations for linking FY13-14- Implement changes PLANNING- 1 of 5 ATTACHMENT PLANNING DEPARTMENT 2/21/2013 4:20 PM FY 2013-14 ACTION PLAN KEY PROJECTS ProjectDescription Board Project Manager Key projoct Purpose Schedule C Scope (Qua mt Bu t Re r Ue ptsSM & Daft) rnpacted OO Mc GEOGRAPHIC A140 IWORMATION SYSTEMS SERVICES (Cont"d) Deferred Cont'd District-Wide Implement District-wide GPS Inventory District-wide GPS equipment;select preferred TBD TBD TBD TBD GPS Field system to improve consistency, GPS software and hardware;purchase replacement Collection and accuracy,and efficiency in field equipment as needed;conduct training and integrate as Implementation data collection and data part of field work. PR AM PUBLIC RECREATION ACCESS Priority 1 El Corte de Continues analysis into long term Resolve drainage issue.Work with third party engineer 04 FY12-13: $275,000 None anticipated Tina Hugg Madera Creek fix to staging area's drainage to review re-design. Implement long term fix. Re-design (Board FYI Staging Area system. and permitting anticipated) Operations and Trail 01 &Q2 FY13-14: Legal Improvements Staging area fix (Staging Area construction drainage system fix Mary Davey Memorializes contributions of Work with contractors,vendors and crew to install Q1 FY 13-14: $5,000 None anticipated Gretchen Laustsen Memorial Director Mary Davey. memorial and improve trail. Memorial (prior Board installation approval) Operations Q2 Trail Public Affairs Priority 2 El Corte de Continues Phase 11 of overall Phase 11 trail to be constructed only if permitting is Q4 FY12-13:Phase $100,000 None anticipated Tina Hugg Madera Creek staging area and trails project. First completed in time.Would be done in place of Ancient II trail design (prior Board Staging Area portion of future Bay Area Ridge Oaks(see below). and permitting Approval) Zach Alexander and Trail Trail segment.Meets grant Q1-Q2 FY13-14: Improvements deadlines. Complete trail design and permitting for Phase II trails. Phase II trail Operations (Phase 11 Trail) If permits for Phase II trail are secured early,complete construction Natural Resources Phase II trail construction FY13-14. Deadline driven by grant funding that will be lost if trail not constructed FY13-14. Mindego Connects Mindego staging area to Grading Plan submitted to CoSM.Building will review Q1 &Q2 FY13-14: $100,000 None anticipated Planning Gateway Project trail system to the north in Russian bridges. If crews have schedule opportunity,will Permitting (only if ECdM (prior Board Lisa Bankosh (Ancient Oaks Ridge and forms 4-mile loop trail. construct trail in Q2&Q3 FY13-14. Q3 FY13-14: Ph 2 trail not Approval) Trail Potentially will constructed- Operations Connection) construct see Planning Action Plan Nat Res&Planning list) Committee Legislative,Finance, and Public Affairs Committee Priority 3 PLANNING- 2 of 5 ATTACHMENT 3 PLANNING DEPARTMENT 2/21/2013 4:20 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Kay d Purpose Sctledule, Committee Other Dems D Scope (Q" ulwwmes Budgst Review Invo mp acted & etion Date) PROGRAW PUBLIC RECREATION ACCESS (Conf d) Deferred Cont'd La Honda Creek Begin Phase I-Year 1 Master Plan Work with tenant to design sign plan and language for If time allows $0 TBD Zachary Alexander Master Plan project implementation. Phase I trail use;complete construction plans; submit and Lisa Bankosh Phase I permits to establish trail loop off Sears Ranch Road; Implementation coordinate with Natural Resources Department on ranch Operations road repairs and new trail construction.Seek grant Real Property funding. Natural Resources Alpine Pond Provide new interpretive elements, Monitor grant application and submit additional material TBD $0 TBD Lisa Bankosh Long-Term trail improvements,and habitat as needed. Management restoration for rare aquatic species Plan at Alpine Pond. Pulgas Ridge Work in partnership with City of San Explore possibility of extending a trailhead through TBD TBD TBD TBD Trail Connection Carlos(City)to establish a new trail SFPUC lands;work with City and neighbors to address connection to upper Pulgas Ridge. concerns regarding trail access and use;return to Use and Management Committee with recommendations; continue to coordinate with City as needed. PROGRAM:PUBLIC SAFETY,LAW ENFORCEMENT,AND FIRE PROTECTION Priority 1 Fremont Older Improve public safety at staging Negotiate canopy and other site safety improvements Q1-Q4 FY13-14: $32,500 Planning and Nat Gretchen Laustsen Staging Area area by reaching a mutually with the Country Club;seek Board approval of site Design and Res Comm Q2 Public Safety acceptable resolution with the improvements;complete construction plans and secure permitting All Departments Improvements Saratoga Country Club. permits; prepare bid package,solicit bids,and General Manager administer contract.Project scope contingent on Schedule Legal negotiations with Country Club. dependent on working with Planning&Nat Res Country Club Committee Priority 2 Priority 3 Deferred I PLANNING- 3 of 5 i ATTACHMENT 3 PLANNING DEPARTMENT 2/21/2013 4:20 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Key Project Purpose Schedule Committee Other DepWBOD Scopes (Quamft muestones Budget Review involved/Impacted 8 ONO) PROD ENVIRONMENTAL RESTORATION AND REMEDIATION Priority 1 POST Hendrys Environmental restoration of 1. Use existing Stream Channel Restoration and Biotic Q1-Q3 FY 13-14: See Real Q2 FY 13-14: Meredith Manning Creek Property Hendrys Creek property Assessment Plan to develop permits for Permitting;design Property NR&Planning Planner I(vacant) Land implementation.Coordinate with SC County and revision(if needed) ($70k Committee Real Property Restoration regulatory agencies including DFW, USFWS,RWQCB. Q3 FY13-14: budgeted) Operations 2.CEQA Review RFB for Legal construction Q1-Q3 FY14-15: Construction Priority 2 Priority 3 Deferred CULTURAL RESOURCE STEWARDSHIP Priority 1 Hawthorns Site Complete additional building Assess need for and implement additional stabilization Q1 FY13-14: Expenses to TBD Gina Coony Management stabilization and partnership measures to protect buildings from inclement weather Complete building be paid out of Phase I development for long-term care and and vandalism. Respond to interested partners and assessments/ Hawthorns NR&Planning Real Property (stabilization maintenance of historic structures. funders to help with long-term maintenance and stabilization endowment may be engaged Operations and partner preservation. measures fund. for minimal Public development) 02-03 FY13-14: Estimated outreach Planning&Nat Res Prepare interim and costs at Committee long-term site $305,000 for recommendations FY13-14. Q4 FY13-14:Board review of recommendations Priority 2 Priority 3 PLANNING- 4 of 5 ATTACHMENT PLANNING DEPARTMENT 2121/2013 4:20 PM FY 2013-14 ACTION PLAN KEY PROJECTS P")ject Descriptiort Board Project Manager K*VPMjod Purpose Schedule Corrunittim Other[fie OD Scope (Qua MI Budget Review InvolveOmpacted &CGMPWM Dare) PR CULTURAL RESOURCE STEWARDSHIP (Coard) Deferred Alma College Develop partnership for reuse of Preparation and release of a Request for Proposals TBD TBD TBD TBD Site Use former Alma College site. (RFP)to determine partnership interest in Partnership rehabilitating/stabilizing key structures;review results with the Committee;return to the Board with recommended next steps. PROM STAFF FAClLITY INFRASTRUCTURE Priority 1 Priority 2 Priority 3 Deferred Skyline Field Implement field office Determine feasible facility improvement options for the FY13-14: Present $50,000 TBD Tina Hugg Office improvements to address current Skyline Field Office based on expected costs,needs, options and Improvements and future staff facility needs. and future budgetary constraints and priorities. recommendations Legal to Committee and Operations pursue preferred option. Facilities Ad Hoc Committee Administrative Review office layout and site Review and update information collected to date FY13-14 Reduce from TBD Tina Hugg Office- relocation options and determine regarding needs,growth,layout options,etc. Review $25,000 to$0 Feasibility best approach for accommodating options for remodel/relocation.Present data and General Manager Analysis of Lon future staff growth and needs of the recommendations to Facilities Ad Hoc to confirm All Departments Ys 9 9 P Term Options Administrative Office direction. Facilities Ad Hoc Committee South Area Field Site planning and design for new Site planning and design for new field office facility. TBD TBD TBD TBD Office Site south area field office facility. Preparation and Design Administrative Replace aging HVAC system and Complete design plans for new HVAC system and TBD TBD TBD TBD Office HVAC expand capacity of the interior improvements to expand number of work and South End Administrative Office to stations. Remodel accommodate future staff growth. PLANNING- 5 of 5 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT NATURAL RESOURCES DEPARTMENT ACTION PLAN FY 2013-14 I BASIC POLICY OBJECTIVE: The District protects and restores the natural diversity and integrity of its resources for their value to the environment and the public and provides for the use of the preserves consistent with resource protection CORE FUNCTIONS: A. Plan, implement and design projects to protect and restore the natural resources B. Comply with the California Environmental Quality Act(CEQA) and resource agency regulation requirements C. Work with other entities to obtain funding, plan for and protect District and regional natural resources D. Steward District working landscapes to protect natural resource values and provide sustainable agricultural uses. STAFF RESOURCES: (STATED IN FTE'S - FULL TIME EQUIVALENTS) FTEs Position Title 1.0 Administrative Assistant—Add 1.0 FTE M Natural Resources Intern 1.0 Natural Resources Manager 1.0 Planner 11 1.0 Planner III 2.0 Resource Management Specialist 1.0 Senior Resource Management Specialist 1.0 Slender False Brorne Coordinator—Contingent Position 8.5 Total FTE Staffing Change from FY2012-13 ATTACHMENT NATURAL RESOURCES 2/2112013 3:31 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Project Manager KOYPM*d Purpose Schedtft Soard Oftr De OD €cop (Quadedy " Budget Conunilfte InvolvedAmpacted &COMP1611011 0aW Review PROGRAM: E MANAGEMENT Priority 1 Sudden Oak Fund and assist Sudden Oak Death Continue treatment for and research of Sudden Q1,Q4 FY13-14- $23,000 Q2 FY13-14 Cindy Roessler Death research,and continue to identify Oak Death. Annual Prevention Presentation of Monitoring& and monitor infested areas. Treatments Research Results Operations Research to Board Priority 2 Monitor Prior Conduct environmental reviews of Monitor vegetation and wildlife changes in areas Q2 FY13-14- $12,800 None Anticipated Joel Silverman Grassland Burns grassland burn program. previously burned. Annual Monitoring (Core Function) Completed Control of Control Slender False Brome on Manage slender false brome on preserves and Q3 FY13-14- $49,800 Q1 FY13-14- Ellen Gartside Slender False District lands and neighboring oversee a cost reimbursement program to Annual Treatment Board Adopt Brome properties and work to prevent re- encourage District neighbors to eradicate Slender Completed Subsequent Operations infestation. False Brome,which might invade District lands. 03 FY13-14- Negative Submit Permit Declaration for Applications for Project FY14-15 Sites Mindego Ranch Define a habitat restoration and Collect additonal SFGS distribution and Q1 FY13-14- $47,000 Q1 FY13-14- Julie Andersen Aquatic Species long-term management plan for abundance data Award Consultant Board Award Management sensitive aquatic species at Agreement Consultant Operations Plan Mindego Ranch area of Russian Q3 FY13-14- Contract Planning Ridge Open Space Preserve. Complete Annual Public Affairs Surveys Q4 FY13-14- Final Report Complete Priori 3 Priority Deferred Grassland Bums Develop District grassland bum program and Q3 FY13-14 $93,000 Cindy Roessler conduct environmental review with public input. Admin/Legal Planning NATURAL RESOURCES-1of4 '. ATTACHMENT NATURAL RESOURCES 2/21/2013 3:31 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS Proliw Deser"on Projed Me er d Purpose Schedule Board Scope lam+ " et committee r difi s etton _Date) Review Invo m PROGRAM IEWIROMMENTAL RESTORATION AND REMEDIATION Priority 1 Guadalupe River Comply with Regional Water Quality Implement third year of the coordinated monitoring 03 FY19-20- $10,000 None Anticipated Kirk Lenington Mercury Total Control Board orders to investigate effort to assess TMDL implementation success. Complete erosion Maximum Daily and monitor TMDL implementation. control projects and Legal Load(TMDL) monitoring Hicks Flat Reduce pollution to the aquatic Complete implementation of mercury remediation Q3 FY13-14- $196,000 Q2 FY13-14- Matt Baldzikowski Mercury environment and eliminate a design(removal and stabilization of eroding mining Remediation Board Award Remediation potential public safety hazard. waste rock along streambank)at Sierra Azul. completed Grant-funded Construction Operations through State Contract Legal Water Resources La Honda Creek Upgrade ranch road system to Design road upgrade program to address priority Q1 FY13-14- $55,000 None Anticipated Matt Baldzikowski Master Plan prevent erosion and sediment input sites. Award Consultant Julie Andersen Phase I to anadromous streams. Contracts Grant-funded Implementation- Q3 FY13-14- through State Planning Roads Consultant Design Water Operations Watershed Documents Resources Real Property Protection Complete Control Board Public Affairs Upgrade Q4 FY13-14-Begin El Corte de Reduce sedimentation to ECdM Secure permits for Methuselah bridge and next Q1 FY13-14- $100,000 None Anticipated Julie Andersen Madera Creek and San Gregorio Creeks. phase of trail improvements and complete first Construction of next Watershed phase of road fill removal/trail restoration to close phase complete(2 Operations Protection abandoned alignments. total phases Public Affairs Program remaining) Pond DR05 Continue implementation of the Submit for permits;bid and construct the project Q1 FY13-14- $125,000 Q2 FY13-14- Julie Andersen Driscoll Ranch Pond Management Permits Submitted Board Award Plan,repairing additional 02 FY13-14- Construction Operations failed/failing ponds on the property. Award Construction Contract Public Affairs Contract Q3 FY13-14- Construction Complete Priority 2 Priority 3 NATURAL RESOURCES-2 of 4 ATTACHMENT 3 NATURAL RESOURCES 2/2112013 3:31 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS P Cliptil" Project Isar► r Project Pumose Schedule r DeptsfSOID e nea Budget Committee Involvedlimpacted & lam} Review FiOaf"W EN11111tON111111104TAL RESTORATION AND REMEDIATION(C d) Deferred Alma College Continue investigations and Phase II investigations to identify and characterize 01 FY13-14- $40,000 Julie Andersen Remediation implement any necessary issues identified as part of Phase I report. Phase 11 remediation to address legacy Remediate as needed. investigations Legal contamination risk. Q2-Q3 FY13-14- Operations Obtain permits, conduct bidding process and Mindego Ranch Remediate contaminated site on Landfill:negotiate final agreement to close project Landfill $40,000 Kirk Lenington Remediation Mindego Ranch property. with affected parties. TBD-based on negotiations with Legal Corral:prepare human health and environmental affected parties Real Property health risk assessment for corral site;prepare soil management plan to obtain closure letter from Corral Water Board. Q4 FY12-13-Risk assessment of corral Restoration Develop pilot project to restore Retain Registered Professional Forester to identify Q3 FY 13-14- $60,000 Matt Baldzikowski Forestry degraded forest habitat on District suitable pilot project site and necessary plans to Release RFP and Joel Silverman Demonstration Open Space Preserve. permit timber harvest to restore degraded forest select consultant Project land Real Property Operations Public Affairs Madonna Creek Develop Restoration Plan for Investigate aquatic and habitat resources present Q1 FY13-14 $100,000 Matt Baldzikowski Ranch Creek aquatic resources on property and in the in-stream pond and Madonna Creek. (budgeted in Assessment water supply for agricultural Real Property Real Property operation. Dept.Budget) Planning Operations Public Affairs PRIOGRAft AGINCULIVIRAIL LAIND MANAGEMENT Priority 1 Priority 2 La Honda Creek Improve grazing infrastructure at La Install infrastructure to reintroduce grazing to La Q3 FY13-14 $15,000 None Anticiptated Clayton Koopman Grazing Honda Creek OSP(McDonald Honda Creek OSP. Infrastructure Ranch). Admin/Legal Planning Real Property NATURAL RESOURCES-3of4 ATTACHMENT 3 NATURAL RESOURCES 2/21/2013 3:31 PM PROPOSED FY 2013-14 ACTION PLAN KEY PROJECTS ProjW Description Project Manager Key PmJW Purpose Sctiedute Board Other DeptstBDD Scope arty Im s Bud9d Committee Involvedtimpacted a Complefim Dade) Review Priority 3 Deferred Madonna Creek Develop plan for agricultural use of Phase 1 -Work with tenant to develop alternative Q1 FYI 3-14 $25,000 Clayton Koopman Agricultural property including production areas, water source at Madonna Creek area of Production Plan water infrastructure,and resource Miramontes Ridge OSP. Admin/Legal management. Planning Real Property NATURAL RESOURCES-4 of 4 MI©PENINSULA REGIONAL OPEN SPACE DISTRICT UFJER"'ATIONS "U"' E ARTM E N T ACTION PLAN FY2013.14 BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care and stewardship of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. CORE FUNCTIONS: A. Provide in-the-field services to protect and restore the natural resources B. Protect public health and safety through enforcement, fire protection, and safe access C. Provide visitor services as the frontline "Face of the District" D. Maintain and construct new District trails E. Foster neighbor, partner„ and jurisdictional-oversight agency relationships and engage in multi-stakeholder efforts to further District goals STAFF RESOURCES: (Stated in FTE's — Full Time Equivalents) FTEs Position Title 3.0 Administrative Assistant 2.0 Area Superintendents 4.0 Equipment Mechanic-Operator 1.0 Farm Maintenance Worker 4.0 Lead Open Space Technician 4.0 Maintenance and Resource Supervisor 2.0 Management Analyst 11.0 O en S ace Technician 1.0 Operations Manager 20.0 anger 4.0 --Supervising Ranger 6.3 Seasonal O en Space Technician hours 13,000 hours=6.3 FTE 62.43 Total FTE Staffing MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OPERATIONS DEPARTMENT ACTION PLAN FY2013-14 BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care and stewardship of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. CORE FUNCTIONS: A. Provide in-the-field services to protect and restore the natural resources B. Protect public health and safety through enforcement, fire protection, and safe access C. Provide visitor services as the frontline "Face of the District" D. Maintain and construct new District trails E. Foster neighbor, partner, and jurisdictional-oversight agency relationships and engage in multi-stakeholder efforts to further District goals STAFF RESOURCES: (Stated in FTE's — Full Time Equivalents) FTEs Position Title 3.0 Administrative Assistant 2.0 Area Superintendents 4.0 Equipment Mechanic-Operator 1.0 Farm Maintenance Worker 4.0 Lead Open Space Technician 4.0 Maintenance and Resource Supervisor 2.0 Management Analyst 11.0 Open Space Technician 1.0 Operations Manager 20.0 Ranger 4.0 Supervising Ranger 6.3 Seasonal Open Space Technician hours(13,000 hours=6.3 FTE) 62.43 Total FTE Staffing I MIDPENINSUI_A REGIONAL OPEN SPACE DISTRICT OPERATIONS DEPARTIM. . ENT ACTION PLAN FY2013-14 i i BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care and stewardship of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. CORE FUNCTIONS: A. Provide in-the-field services to protect and restore the natural resources B. Protect public health and safety through enforcement, fire protection, and safe access C. Provide visitor services as the frontline "Face of the District" D. Maintain and construct new District trails E. Foster neighbor, partner, and jurisdictional-oversight agency relationships and engage in multi-stakeholder efforts to further District goals STAFF RESOURCES: (Stated in FTE's — Full Time Equivalents) FTEs Position Title 3.0 Administrative Assistant 2.0 Area Superintendents 4.0 Equipment Mechanic-Operator 1.0 Farm Maintenance Worker 4.0 Lead Open Space Technician 4.0 Maintenance and Resource Supervisor 2.0 Management Analyst 11.0 Open Space Technician 1.0 Operations Manager 20.0 Ranqer 4.0 Supervising Ranger 6.3 Seasonal Open Space Technician hours(13,000 hours=6.3 FTE) 62.4 Total FTE Staffing ATTACHMENT 3 OPERATIONS 2/20/2013 12:30 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Project Manager Keyproject: Purpose Schedule Board Other DeptsJBOD Scope (Quadedy M es Budget Committee Involvedllmpacted a com ) Review PROGRAM:PUBLIC SAFETY.LAW ENFORCEMENT,AND FIRE PROTECTION Priority 1 Ordinance Update District Ordinances Continue work started in FY2012-13 to update the Q4 FY13-14 $3,000 Full Board Gordon Baillie Updates District Ordinances. Based on Staff experience since 04 FY13-14 (Core Function) the last update in 2004; update the language of some Legal ordinances to provide clarity and add/modify ordinances Public Affairs as needed to deal with current issues. Vehicle Bridge Provide for continued vehicle Hire a consultant to evaluate four vehicle bridges in Q1 FY13-14 Highly Craig Beckman Evaluation and access for emergency response, Purisima Creek Preserve and several additional vehicle Complete dependant on Repair patrol, maintenance,and public bridges in the Skyline area. May also include some evaluation repairs Natural Resources (Core Function) use. pedestrian/equestrian bridges as well necessary. Planning Q3 FY 13-14 Estimated at Public Affairs Complete short $220,000 term repairs necessary for safety. Priority 2 Priority 3 Seasonal Evaluate the feasibility of creating a Review and update the research previously done on the Q4 FY13-14 $0 for FY 13- Gordon Baillie Ranger Program seasonal ranger program. creation of a Seasonal Ranger Program,and 14 investigate the feasibility of starting a program in time Legal for the 2014 summer season. No funds are needed for FY2013-14, but would be budgeted for FY2014-15. Deferred Skyline Address illegal afterhours use Conduct public input process in the local Skyline Area Project is deferred TBD None Brian Malone Y e9 P P P Y J Boulevard while increasing officer safety in Communities for installation of "No Parking 1/2 hour until resources are Aterhours District Preserves by reducing the after Sunset'signs in roadside pullouts in the Skyline available. Planning Parking Signing number of night time contacts area that are typically used for preserve after-hours use (Core Function) rangers make. parking. i Operations-Page 1 of 5 ATTACHMENT OPERATIONS 2/20/2013 12:30 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project DescriptionProject Manager PurposeSchedule Board Depts d ; : taus Ott as Budget committee 1nvo�vedllmlpacted & Lion Date Review PUMIC OCAFATIOW ACCIESS Priority 1 Permits Complete the Permits database Implementation of the Permits Database,with Q2 FY13-14 $5,500 None Gordon Baillie Database project which was started in continuation of work started in FY2012-13. (Core Function) FY2012-13. Provide improved Includes:completing the construction of the database, Admin/IT permit service to members of the linking four offices,testing the system,writing system public while improving internal documentation,and making changes as necessary communications. based on user feedback. Other Powered Provide for disabled access using Develop,approve,and implement policies for Other 04 FY 13-14 $1,000 Planning& Brian Malone Mobility Devices OPMDs while at the same time Powered Mobility Devices to meet current Americans Natural Policy regulating their use for safety and with Disabilities Act(ADA)standards. Resources Legal (OPMD) pollution concerns. Planning (Core Function) Q4 FY 13-14 Public Affairs Priority 2 Peters Creek Address the neighbors(Jikoji) Negotiate an agreement for constructing a new 1/4 mile Q3 FY 13-14 Funds carried Brian Malone Trail Reroute concern about the noise and traffic to 1 mile Peters Creek Trail alignment. New alignment Complete CEQA in Natural (Core Function) created by trail use adjacent to,and will preserve District's rights on Jikoji lands while Resources Natural Resources across their property. assisting with noise and privacy concerns. Q4 FY13-14 Dept. budget. Planning Complete Real Property Realignment of the trail is contingent upon the ability to Agreement meet CEQA requirements and reach agreement with Jikoji. $31,060 for environmental review is in Natural Resources Dept. budget. A cost sharing agreement will be negotiated with Jikoji. Trail construction would occur in FY2014-15 Operations-Page 2 of 5 ATTACHMENT OPERATIONS 2/20/2013 1230 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project Descrilrtion Project Manager Key P"4W Psi Schedule Board Other DeptsJSOD Pe Pumuo 11111403twIes Budget Committee Invo pacted & etian ) Review PR ;MOM RWRF.ATION&ACCESS (CanYd) Priority 2 Cont'd Continue Replace deteriorating wood frame Replace degraded wood frame signboards. Q4 FY 13-14 $24,000 Brendan Downing Program to signboards with newer metal frame Replace and signboards. Purchase and install six metal frame signboards. Upgrade Preserve Signboards Install Increase security and efficiency by Contract for the installation of two automatic gates on Q4 FY 13-14 $33,000 Craig Beckman Automated freeing up ranger time spent the entrance and exit gates at the Whitimore Gulch Gates at the opening and closing the Whitimore Parking Lot Purisima Creek Gulch Parking Lot. Currently Parking Lot opened and closed on Friday and Saturday nights only. Priority 3 Deferred PROGRAM:ENVIRONMENTAL RESTORATION AND REMEDIATIOW Priority 1 Priority 2 Demolition and Remove attractive nuisances,limit Evaluate and choose highest priority structures for Q4 FY 13-14 $50,000 Michael Newburn Clean up of environmental pollution,and limit demolition in the Foothills area. Contract out the Abandoned employee exposure to hazardous demolition and clean up of listed structures. Natural Resources Structures materials. Planning [Foothills Area] Only buildings which are deemed not to have historic Real Property (Core Function) value will be included in this project. Demolition and Remove attractive nuisances, limit Evaluate and choose highest priority structures for Q4 FY 13-14 $24,000 Brian Malone Clean up of environmental pollution,and limit demolition in the Skyline area. Contract out the Abandoned employee exposure to hazardous demolition and clean up of listed structures. Natural Resources Structures materials. Planning [Skyline] Only buildings which are deemed not to have historic Real Property (Core Function) ivalue will be included in this project. Operations-Page 3 of 5 ATTACHMENT 3 OPERATIONS 2/20/2013 12:30 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Project Manager Purpose Schedule Board Other 0epts./Bt3D Scope (Quarterly Miles Budget Committee Involved/ltnpacted &Completion Date) Review ENVIRONMENTAL RESTORATION AND REMEC iTION (COn"d) Priority 3 Removal of Remove attractive nuisances, Document and contract removal of abandoned vehicles. 03 FY 13-14 $10,000 Stan Hooper Abandoned eyesores,and limit environmental Vehicles pollution. Natural Resources (Core Function) Planning Real Property Deferred P ,STIFF FACILITY INFRASTRUCTURE Priority 1 Priority 2 Skyline Facility Provide Storage for Heavy Purchase and install structure to shelter heavy 04 FY 13-14 $16,000 Craig Beckman Improvements Equipment equipment Skyline Facility Continue improvements to Skyline Complete insulation of shop and office flooring. Q4 FY 13-14 $130,000 Brian Malone Improvements facility,including some Complete repaving of facility driveway and extend improvements that were planned paving in parking areas. Evaluate and replace existing for FY 2012-13 that were not heating units which have failed on cold winter days. Planning-for heating completed. units only Skyline Facility Provide outdoor working space with Purchase and install new awning on the front of the Q4 FY 13-14 $12,000 Craig Beckman Improvements protection form the elements. shop building. Mora Fire Road Provide more permanent,easier to Rip and shape existing oil and screen surface,followed Q3 FY 13-14 $80,000 Michael Jurich Upgrade maintain surface for traffic created by minimum of 4"surface of pavement from the Mora by employee residences and Deer Road Gate to the Deer Hollow Road intersection. Hollow Farm workers. Priority 3 Deferred i Operations-Page 4 of 5 ATTACHMENT 3 OPERATIONS 2/20/2013 12:30 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Project Manager Key Project Purpose Schedule Board 1800 Scope (GuarWdy M11"Wnes Budget Committee Involvhered/impacted d/imDept acte Co tion Date) Review invalved/impacted PROGRAM:ADMINISTRATIVE SUPPORT Priority 1 Operations Create the third(and final) This manual will cover aspects common to all Operation 03 FY13-14 $1,000 Gordon Baillie Administrative Operations manual to provide personnel. Manual direction on administrative related Legal policy. Priority 2 Priority 3 Deferred I Operations-Page 5 of 5 III MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PUBLIC AFFAIRS DEPARTMENT ACTION PLAN FY2013-14 � _ J BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. CORE FUNCTIONS: A. Maximize public awareness and understanding of the District B. Generate constituent support for District activities C. Influence and propose legislation that affects and/or benefits the District's ability to carry out its mission D. Engage the public through programs that educate and involve the community and expand the District's capacity E. Collect and evaluate constituent feedback and recommend action STAFF RESOURCES: (STATED IN FTE'S— FULL TIME EQUIVALENTS) FTEs Position Title 1.0 Administrative Assistant 1.0 Community Outreach Coordinator: 2-Year Contingent 1.0 Docent Program Manager 1.0 Media Communications Specialist 1.0 Public Affairs Manager 1.0 Public Affairs Program Coordinator 1.0 Public Affairs Specialist 1.0 Volunteer Program Lead — Increase from 0.5 to 1.0 FTE 1.0 Volunteer Program Manager 1.0 Website Administrator 10.0 Total FTEs Change from FY2012-13 ATTACHMENT 3 PUBLIC AFFAIRS 2/20/2013 12:30 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Key Prolect Purpose Schedule Corntnittee Scope ( rty ran" Budget Other Qe [? a comp Daft} Re Invol+ dl.mpacted P UC INFORMATIOIN,MEDIA AND REACH Priority 1 Diversity Engage new audiences Working with ethnic media firm,connect with local Q1 -contact&hire $10,000 Shelly Lewis Outreach media outlets(print and broadcast)to promote District firm events;research and attend community events Q2-Q4 meetings Public Affairs Dept throughout the District that appeal to diverse audiences, community&media especially targeting youth. leaders Mount Support District team in large PA team to provide communications support including Q1 -Q4 See Planning Public Affairs Umunhum District wide project. but not limited to public meeting preparation,printed Dept Budget Manager Project Support materials, media outreach,surveys,website updates, (Core Function) ecommunications for demolition and site improvement Public Affairs project. Department District-wide Begin research on potential Initiate contact with Caltrans to determine their process Q1 -Q4 $0 LFPAC Review Public Affairs Roadside roadside signage at District for sighting and approving freeway directional signing to Q4 Manager Signage preserves,major intersections,etc preserves. Mike Williams Public Affairs Dept Priority 2 Health Incentive Program to encourage people to Join industry agencies in Healthy Parks, Healthy People 01 -Q4 Planning, $4,000 Shelly Lewis Program;Open improve their health by recreating programs;develop a health message about open space implementation Spaces, Healthy on District preserves; improve preserves contribution to healthy environment and the Public Affairs Places knowledge of the District. use of the preserves for individual health. Develop a consistent message on information brochures,website, All Departments etc. Redesign maps Update and improve District Revise the look and feel of current maps and brochures Q1 -redesign Esc. $6,000 Shelly Lewis and brochures outreach materials to better reflect the District and its visitors;add color; To Open Space;5- (Core Function) reduce the size of Escape to Open Space to reduce the most popular park Public Affairs cost while retaining the overall message of the District. maps Operations Q2-Q4 review and Planning print Priority 3 Deferred PUBLIC AFFAIRS-1 of 4 ATTACHMENT 3 PUBLIC AFFAIRS 2/20/2013 12 30 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Schedule Purpose (QuWteriy Budget Committee Other Dep ID Scope &c Dab) Re Invo! pactod PROGRAM: LEGISLATIVE Priority 1 State Legislation Sponsor and support the Board- Work with the District's legislative advocate and with Q1 -Q4 $48,000 LFPAC Review Public Affairs (Core Function) approved Legislative Program. legislators and their staff to ensure the District remains As needed Manager active and informed about the state of current and changing political landscape. Seek coordination and All Departments support from other special districts. State Legislation Draft 2013-2014 Legislative Update the current District legislative program and Q2-Q4 $0 LFPAC Review Public Affairs (Core Function) Program begin drafting the 2014-15 program. Q4 Manager Priority 2 Federal Sponsor and support the Board- Work with the District's legislative advocate and with Ongoing $10,000 LFPAC Review Public Affairs Legislation approved Legislative Program. legislators and their staff to ensure the District remains As needed Manager (Core Function) active and informed about the state of current and changing political landscape. Seek coordination and All Departments support from other special districts. Priority 3 Deferred G U INVOLVEMENT AND EDUCATION Priority _1 Community- Expand public outreach Expand the Community Outreach Volunteer(COV) 01 -Q4 $4,000 Paul McKowan hosted Outreach opportunities Program to include a more diverse membership.Work Entrance Jennifer Williams Events(Core with outreach consultants on messaging,training,and Fees/Booth Function) scheduling. Provide community outreach at a variety of Costs Bay Area events. PUBLIC AFFAIRS-2 of 4 ATTACHMENT 3 PUBLIC AFFAIRS 2/20/2013 12:30 PM FY 2013-14 ACTION PLAN KEY PROJECTS Key Project Description Board Project Manager P Purposedole (Qusftdy muostones ' Other DeptsIBOD Scope a Comb ), Budget Review Involved/Impacted C MUNITY INVOLVEMENT AND EDUCATION(Contrd) Priority 1 *Cont'd Collaborative To involve new audiences and Continue to research and establish partnerships; Q1 -Research $4,000 Renee Fitzsimons Family underserved community members implement joint activities; incorporate methodology, potential(new) Programming in District programs and activities. information and contacts from Diversity Outreach partners and Public Affairs (Core Function) efforts. project/activities. Operations Q2-Enter into agreement/s with partners and define/scope activity;set date. Q3-Recruit assistance (volunteers); plan activity;advertise- media outreach. District-Wide Evaluate project/program Complete installation of Eco-Boxes at Alpine Pond with Q1 -Q4 Complete $8,000 Renee Fitzsimons Interpretive implementation of interpretive additional multi-lingual content(Mandarin and Spanish) installation of Eco- (Funds from Planning Guide: opportunities identified in the Boxes w/multi- M. Davey Public Affairs Implementation District-wide Interpretive Planning lingual content at fund for Operations Opportunities Guide. Understand and use Alpine Pond Alpine Pond Planning interpretive media and methods to /Daniels Natural Resources engage the public in the District's Nature mission. Center ro�ect Priority2 � Volunteer Recognize volunteers for their Plan,coordinate,implement,and evaluate 2013 event Q1-Research $20,000 Paul McKowan Recognition contributions to the District's theme,location,etc Event(Core successes. Q2-Q3 Public Affairs Dept. Function) Coordinate, Operations Implement, Evaluate I Board Invited i PUBLIC AFFAIRS-3 of 4 i ATTACHMENT 3 PUBLIC AFFAIRS 2/20/2013 12:30 PM FY 2013-14 ACTION PLAN KEY PROJECTS Key Project Description Project Manager Purpose Schedule Board Scope (Quarterly�ttl Budget Committee Other DeptsiBOD a late) Review Involvedlimpacted PROGRAM: COMMUNITY INVOLVEMENT AND EDUCATION(Cont'd) Priori 2 Cont'd Volunteer To recognize District volunteers Implementation of the new program(pending LFPAC Q4 $4,000 LFPAC Review Paul McKowan Memorial who made considerable approval and other pending items) Q2 contributions to the Volunteer and/or Docent Programs. Priority 3 Deferred PUBLIC AFFAIRS-4 of 4 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADMINISTRATION DEPARTMENT ACTION PLAN FY2013-14 BASIC POLICY OBJECTIVE: The Administration Department provides the overall management and administration of the District in support of the organization's mission and goals. CORE FUNCTIONS: A. Provide financial management and accounting services B. Administer Human Resources Programs and coordinate employee relations activities C. Provide Information Technology services D. Provide District Clerk support to the District Board and staff E. Provide legal review and advice to the District Board and staff, represent the District in litigation and legal matters with outside agencies, and provide risk management services F. Provide office management and public reception/customer service for the Administrative Office III STAFF RESOURCES: (STATED IN FTE'S — FULL TIME EQUIVALENTS) FTEs Position Title 1.0 Accountant 1.0 Accounting Technician 1.5 Administrative Assistant 1.0 Administrative Services Manager 1.0 Assistant General Counsel 1.0 Assistant General Manager 0.25 Controller 1.0 District Clerk 1.0 Executive Assistant 1.0 General Counsel 1.0 General Manager 0.0 Grants Specialist—2-Year Contingent—De-Funded for FYI 3-14 1.0 Human Resources Analyst 1.0 Human Resources Supervisor 1.0 Human Resources Technician 1.0 Information Technology Administrator to Information Technology Technician 1.0 Senior Administrative Assistant 1.0 1 Senior Management Analyst I 1.0 1 Training&Safety Specialist 18.75 Total FTE Staffing Change from FY2012-13 ATTACHMENT 3 ADMINISTRATION 2/20/2013 12:32 PM FY 2013-14 ACTION PLAN KEY PROJECTS Key Prood Project Description Board Project Manager Purpow Schedule Corm scope I( ny nee Budget Review Other POr D CQMPWM Daft) Pnve>P mpacted INFORMATON TECHNOLOGY Priority 1 Priority 2 Copier Contract Maximize functionalities of our multi Evaluate our current contact and see if we can save Q1 FY13-14 $0 Benny Hsieh Renewal (Core function devices in a cost-effective money, upgrade to more efficient systems,offer better Information Function) manner. printing quality,add more functions. Technology Board Room Consolidate AV system Migrate all stand-alone AV units into one portable rack FY13-14 $0 Benny Hsieh and Portable AV mount system. Owen Sterzl upgrades Priority 3 District-wide Develop an intranet to provide a Design intranet site interface and determine and FY13-14 $0 Benny Hsieh Intranet more efficient and effective mode develop content. Pilot launch in Administration. of sharing information with Administration employees. Public Affairs Deferred OC :HUMAN RESOUIRCES Priority 1 Compensation Compare District employee salaries Complete update to the District'scompensation plan to Q1 FY13-14 $10,000 Administration Candice Basnight Study and benefits with other government set appropriate salaries for each classification. and Budget, agencies to ensure alignment. Q1 April-June General Manager Legal Operations Board of Directors Occupational Develop an Occupational Risk Research existing Risk Management Programs(RMP) Q4 FY13-14 $0 April Funiestas Risk Management Program to protect to identify best practices;develop and implement an Kate Drayson Management the health and safety of District RMP for District. Program employees. Managers Legal Board of Directors ADMINISTRATION-1 of 3 ATTACHMENT 3 ADMINISTRATION 2/20/2013 12:32 PM FY 2013-14 ACTION PLAN KEY PROJECTS Project Description Board Project Manager Pmjact Purpose Schedule Comm e Scope ( no* Budget Review Other Deptpacte e C ) invo m PROGRAM: ]RESOURCES (Conrd) Priority 2 Performance Provide a more streamlined and Develop Manager,Supervisor,Office and Field staff Q2 FY13-14 $5,000 Candice Basnight Planning and meaningful process and new forms. process and forms. Evaluation General Manager Process and Legal Forms Managers Remote Access Establish Remote Access and Research and develop a policy and procedures to allow Q1 FY13-14 $0 Candice Basnight Policy(Core ITelecommute Policies for District employee access to the District Computer network to do Function) employees work remotely. Legal Priority 3 Training Update Database functionality to Work with consultant to add multiple user access, more Q4 FY13-14 $1,000 April Funiestas Database meet current informational needs reports,and more data fields to database. All Departments Deferred PROGRAM:DISTRICT CLERK SERVICES Priority 1 Records Maintain District documents and Organize Legislative records located at Admin Office Ongoing $1,500 Michelle Radcliffe Management records in compliance with the and Annex. Purge and retain records based on (Core Function) District's Records Retention retention schedule.Utilize shredding service to provide Legal Schedule. timely purging of records Update District Update the District's records Work with Depts to obtain records inventory;work with Q4 FY13-14 $0 Michelle Radcliffe Records retention schedule so that it Legal to ensure govt code citations are correct on the Retention provides clearer guidance on how retention schedule Schedule(Core long records can be retained and Legal Function) purged. Priority 2 Priority 3 Deferred ADMINISTRATION-2 of 3 ATTACHMENT 3 ADMINISTRATION 2/20/2013 12:32 PM FY 2013-14 ACTION PLAN KEY PROJECTS ProjectKey ription Board Project Manager Pro Purpose Schedule Conlurlifte Other DeptsIBOD Scope (Qua M Budget Review I Impacted &com Date) P :FINANCIAL MANAGEME14T Priority 1 Annual audit Annual audit compliance and Mt Review and evaluate the District's financial statements Q1 FY13-14 $23,781 Karen Huang and single audit Umunhum grant compliance in compliance with regulations. for Mt. Planning Umunhum(Core Function) IAFS Cleanup Improve data accuracy and Perform data clean-up and reconciliation;identify and Q4 FY13-14 $0 Accountant and support optimize the system's functionality develop reports for staff,managers,and Board. Human Resources for the District. Priority 2 Priority 3 Deferred Develop CapEx Responds to Board direction in final Develop a financial forecasting model for 5-year capital FY14-15 $0 Action Plan and Kate Drayson 5-Year Forecast FY2011-12 Budget report on March expenses to be used during annual budget Budget, Lynn Tottori Model 23,2011. Deferred by Board development process. Q4 Jan-Mar during FY12-13 Midyear. Planning Operations Real Property PROGRAM:LEGAL ARC RISK MAIIIIIAGEMENT Priority 1 Priority 2 Priority 3 Deferred Streamline Improve ease of use for contractors Review, revise and streamline current contracting TBD $0 Sheryl Shafner District and staff for more efficient procedures&documents. Contracting processing. All Departments Procedures Board Streamline Reduce District's risk exposure by Work with staff on incorporating indemnity and TBD $0 Sheryl Shafner Purchase Order ensuring ContractorsNendors insurance language in Purchase Orders as needed. (PO)process provide needed insurance Admin-Accounting coverage in conformance with Managers CJPIA's recommendations. i ADMINISTRATION-3 of 3 Midpeninsula Regional Open Space District R-13-27 Meeting 13-05 February 27, 2013 AGENDA ITEM 8C AGENDA ITEM Initial Review of the District's Proposed Budget for Fiscal Year 2013-14 GENERAL MANAGER'S RECOMMENDATION�� Review the proposed District budget for Fiscal Year 2013-14 (FY2013-14). The final District budget for FY2013-14 and the report and recommendations of the Action Plan and Budget Committee regarding both the budget and action plan will be presented for adoption at the March 27, 2013 Regular Board meeting. SUMMARY The District's FY2013-14 Proposed Budget conforms to the budget guidelines for Operating Expenses (55% of property tax revenue) and Capital Expenses (10.5% of property tax revenues). These guidelines are set by the District Controller and are based on a projected property tax growth of 5.1% for FY2013-14, for a total of$30.05 million. On the expenditure side, operating expenses rose by 6% over FY2012-13 primarily due to increases in salaries, medical insurance premiums, and workers' compensation and liability claims costs. An 18% reduction in the capital budget primarily reflects a temporary shift in staff resources to focus on the Vision Plan and Capital Finance Program. DISCUSSION The FY2013-14 District Budget was prepared in accordance with the following guidelines: Operating Expense(OpEx) Guideline—The FY2013-14 OpEx guideline limits operating expenditures to 55% of expected property tax revenue. Operating expenses include salaries and benefits and services and supplies associated with the administration of the District's six departments. Excluded from this guideline are expenditures for land acquisition (including costs associated with land purchases such as appraisals, site engineering fees, and title insurance), debt service, property management, and capital expenditures. Capital Expenditure Program (CqpEx) Budget Guideline—The FY2013-14 CapEx Guideline limits capital project and fixed asset expenditures to 10.5% of property tax revenue based on a five-year moving average. Capital expenditures include public access facilities, planning projects, unanticipated capital expenses, staff facilities, land improvements, and fixed assets. R-13-27 Page 2 1) Revenue The District Controller's property tax revenue projections form the basis of the recommended funding allocation for operating expenses. For the past decade, property tax revenue has increased approximately 7% annually until FY201 0-11, when it dropped by 0.36% from the prior year, reflecting the economic recession. After a modest increase in FY2012-13, the Controller's projections over the next five years (see Table 1) indicate an annual property tax revenue increase of 5%. For FY2012-13, tax revenue is projected to be $30,051,000, an increase of 5.1% over the prior year. Table 1: Projected Property Tax Revenue 2013-14 2014-15 2015-16 2016-17 2017-18 Percent Change from 5.1% 5.0% 5.0% 5.0% 5.0% Prior Year Revenue $30,051,000 31,550,000 33,130,000 34,790,000 36,530,000 Projection As a result of the five-year agreement with Santa Clara County to manage Rancho San Antonio County Park, the District will receive approximately$306,000 in FY2013-14. However, because either the County or the District can cancel the contract with 60 days notice, this revenue is uncertain and therefore not included in the revenue assumptions for the operating budget. 2) Overall District Budget The proposed budget for FY2013-14 totals $40,794,522. A summary of the major expenditure categories is reflected below and more detail is provided in Attachments I A and I B. Table 1: Proposed FY2013-14 District-wide Budget Revenue Property Tax $30,051,000 87% Transfers In $6,248,522 16% Other Revenue $4,495,000 11% Total $40,794,522 100% Expenditures Operating Expenditures $17,248,109 43% Land, Debt, and Associated Costs $16,873,965 41% Capital Expenditures $ 5,496,726 13% Strategic Plan $ 850,900 2% Property Management $ 324,822 1% Total District Expenditures $40,794,522 100% R-13-27 Page 3 3) Operating Budget For FY2013-14, the OpEx target is $17.23 million. This target reflects a property tax revenue projection of$30.05 million (Table 1), Residual Redevelopment Income of$234,000, and the assumption that the District will spend 97% of the operating budget. The proposed FY2013-14 Operating Expenditure budget totals $17,248,109, which is $18,109, slightly over the OpEx target of$17,230,000. However, this small overage for one-time expenses can be covered by the three years of accumulated revenue totaling almost $1 million from Santa Clara County for the Rancho San Antonio Agreement. Table 2, below, summarizes the major expenditure categories for the operating budget. Table 2: Proposed FY2013-14 Operating Budget $Change %Change 12113 12113 13/14 from from Annual Midyear Proposed Annual I21I3 12113 (0%Cola) (3%Cola) (3%Cola) Midyear Midyear Salaries 8,8S6,482 8,736,231 9,739,341 1,003,110 11.5% Benefits 3,795,405 3,03,100 3,664,461 161,361 4.6% Retirement Plans 2,012,736 1,924,976 1,783,634 (141,342) (7.3%) Group Insurance 1,S14,777 1,333,579 1,576,427 242,848 18.2% State Mandated Insurance 267,892 244,545 304,400 59,85S 24.S% TOTAL SALARIES&BENEFITS 12,65 1,887 12,239,331 13,403,802 1,164,471 9.5% TOTAL SERVICES&SUPPLIES 3,307,098 3,9S4,727 3,844,307 (112,420) (7-8%) TOTAL OPEX 15,958,985 16,196,058 17,248,109 I0S2,051 6.5%J District staffing accounts for approximately 86% of the total Operating Expense budget in FY2013-14. The Proposed Budget of$13.4 million for salaries and benefits reflects an increase of 9.5% over the FY2012-13 Midyear budget while the Proposed Budget of$3.8 million for services and supplies reflects a reduction of 2.8% over the FY2012-13 Midyear Budget. Details on the changes are provided below: 0 Salary expenses in FY2013-14, projected at $9.7 million, increased $1.0 million over the FY2012-13 Midyear budget. This increase is largely attributable to filling vacant positions (which generated expenditure savings at Midyear), the proposed addition of 2.0 FTEs (Full time equivalent employees), a 3% salary COLA (Cost of Living Adjustment) increase, an additional eight hour work day (2,088 hours in FY2013-14 versus 2,080 hours in FY2012- 13), and the implementation of the second year of the Classification and Compensation Study salary adjustments. 0 Retirement expenses, proposed at $1.78 million, decreased by 7.3% from the Midyear FY2012-13 budget. The CalPERS retirement rate increase was offset by savings from an increase in the employee's contribution from 4% to 6%, reducing costs to the District. Assuming the Board approves the payoff of the District's $2.52 million CaIPERS Side Fund liability(see Report R-13-29), savings of$204,000, which are included in the FY2013-14 Proposed Budget, will be realized. The result is a $141,342 decrease in FY2013-14 retirement costs from the Midyear FY2012-13 Budget. R-13-27 Page 4 • Group health insurance is budgeted at $1.78 million, representing an increase of$242,848 or 18.2% from the FY2012-13 Midyear budget due to the 9.5% group health insurance rate increase. The remaining increase is attributed to conservatively budgeting health benefit costs at the"family coverage level" for vacancies. • Worker's compensation insurance increased $59,855 or 24.5% due to two factors: 1) a rise in agency losses in the pool in which the District is a member, and 2) increased costs directly resulting from District employee injuries over the past five years. • For FY2013-14, services and supplies decreased by $112.420 or 2.8% from the FY2012-13 Midyear Budget. Major decreases include resource management costs and consulting services. 4) Staffing District staffing for FY2013-14 is budgeted for 117.5 FTEs, reflecting an increase of two positions (1.5 permanent FTE and 0.5 temporary FTE) over the FY2012-13 Midyear budget. Table 4 summarizes the proposed FY2013-14 staffing levels and the recommended additions are discussed below. Table 4: Proposed FY2013-14 Staffing *FY2013-14 Proposed Annual Budget Budgeted Headcount(in FTEs, Full-time Equivalents) Dept Full-Time Part-Time Interns Total Administration 17.0 1.0 O.S 18.5 Operations 57.0 6.5 63.5 Planning 11.0 1.0 12.0 Public Affairs 9.0 O.S 9.5 Natural Resources 7.0 1.0 1.0 9.0 Real Property 5.0 5.0 Total 106.0 &S 3.0 117.5 Funded positions; OpEx expenditure category only Recommended Staff Additions 0 pEx BudgcL • Administrative Assistant—An Administrative Assistant would support the new IAFS (Integrated Accounting and Finance Software system) and would be shared by the Planning and Natural Resources Departments (+1.0 permanent FTE). More detail on the need for this position can be found below. R-13-27 Page 5 • Volunteer Program Lead (VPL)—This position would increase from part-time to full-time to support the District's Volunteer Program (+0.5 permanent FTE). Converting this position to full-time will enable the VPL to take the lead on and/or assist with other aspects of the District's growing Outdoor Service, Eagle Scout, Park Management Intern, Community Outreach, and other volunteer programs. Since October 2012, two District staff members have participated as Acting Full-time VPLs and feedback from District volunteers has been very positive in response to the addition of this position. • Temporary GIS Intern—A temporary GIS Intern in the Planning Department would backfill permanent staff working on the Vision Plan project (+0.5 temporary FTE). The current GIS Administrator is a key member of the Vision Plan Team and will be unable to perform her regular duties and the work required for the Vision Plan at the same time. The intern would perform many of the routine and less complex GIS activities, providing capacity to the GIS Administrator for the Vision Plan. Outside the (9 pEx: • Limited-Tenn Project Manager—A new position would work on various projects in the Operations Department, enabling the Planning Department to focus on the Vision Plan(+1.0 temporary FTE). Between the volume of Planning Department projects and the staff resources needed for development of the Vision Plan, Planning staff resources are insufficient to support Operations Department projects. This temporary position would provide the technical support needed to allow Operations to complete many of its projects; otherwise many of these projects will need to be deferred. As noted above, the Administrative Assistant would address a portion of the staffing support needed for the ongoing and routine data entry into IAFS. Currently, non-administrative District staff spends approximately 75 hours per week entering contracts, purchase orders, invoices, and lease revenue into the system, which significantly reduces the staff capacity for core functions and key projects. In addition to the proposed Administrative Assistant, the existing vacant Senior Administrative Assistant position in the Administrative Services Department is proposed to be converted to an Accounting position. The position would perform accounting functions and perform data entry for the Real Property and Administration Departments. The Operations and Public Affairs Departments have adequate existing staff resources for IAFS data entry. The addition of a new Administrative Assistant and the re-allocation of the existing Senior Administrative Assistant are projected to address the long term staffing resource needs for ongoing IAFS data entry activities. 5) Expenses Outside the OpEx and CapEx Guidelines A select set of one-time or short-term expenditures are excluded from the Operating Budget Guideline of 55%. For FY2013-14, this includes the Strategic Plan implementation projects, for a total of$850,900. These non-recurring costs include: the District's Vision Plan Project and Capital Finance Program (including a limited term Community Outreach Coordinator position). More detail on the Strategic Plan Implementation is included in the District's FY2013-14 Action Plan (R-13-26). R-13-27 Page 6 6) Capital Budget As noted in the guidelines, the annual capital budget is limited to capital project and fixed asset expenditures totaling 10.5% of property tax revenue based on a five-year moving average. The FY2013-14 Proposed Capital expenditure(CapEx)budget totals $5.5 million. After adjusting for grant income and allowable adjustments of$2.4 million, the net FY2013-14 capital budget is $3.1 million. The CapEx moving average (net of grant funds and allowable adjustments) totals 6.9%of property tax revenue, which is well below the 10.5% CapEx limit. A summary by department can be found in Attachment 2. 7) Five-Year Budget Forecasts The Five-Year Operating Budget Forecast is included as Attachment 3 and demonstrates that the proposed position additions are sustainable, and the OpEx Budget remains below the Target in each year. A Five-Year Capital Budget Forecast was scheduled to be prepared for FY2013-14, however, the Vision Plan could significantly impact the District's future project priorities. The Vision Plan is in the early planning stages and will be completed in late FY2013-14, at which time the number and timing of District capital projects will be much clearer. As a result, the Action Plan and Budget Committee agreed with staffs recommendation to defer the Five-Year Forecast until the Vision Plan is completed. 8) Action Plan and Budget Coordination The Budget and Action Plan work together to define the work plan for the District in the corning year. Key projects in the Action Plan identify budget estimates for completing the work in FY2013-14. These costs were incorporated into the proposed budget for each Department, which are discussed in the Department Summaries below. 9) Proposed Department Budgets As discussed above, all department salaries increased in FY2013-14 due to the 3% COLA (effective July 1, 2013), the additional eight hour work day, the implementation of the second year of the Classification and Compensation Study (effective April 1, 2013), and the assumption that vacant positions will be filled. Changes in benefit costs include reduced District coverage of employee retirement contributions, the 9.5% medical insurance increase, and increases in Workers' Compensation insurance. Other department-specific changes are discussed below. R-13-27 Page 7 Real Property FY2012-13 FY2012-13 Midyear Budget FY2013-14 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) 11/2012) (3%COLA) Midyear Midyear Salaries and Benefits 643,144 683,064 714,306 31,242 5% Services and Supplies 107,240 182,240 163,600 (18,640) -10% Property Mgt. 292,426 292,938 324,822 31,884 11% Debt Service 8,902,356 8,902,356 8,874,965 (27,391) 0% Land and Assoc.Costs 9,675,000 9,295,000 7,999,000 (1,296,000) -14% Total 19,620,166 19,355,598 18,076,693 (1,278,905) .7% Services and Supplies The 10%decrease from the FY2012-13 Mid-year budget is primarily due to numerous small decreases in services and supplies line items. Property Management The $324,822 or I I% increase in the proposed FY2013-14 Property Management expenditures results from increased repair and maintenance needs of private and employee residential rental structures. Rental income is projected to be $1.1 million, resulting in an anticipated net income of$758,935 from the District's property management program for FY2013-14. Cooperative communications leases reduce District income by approximately$3 1,000 to pay for District Radio equipment at Black Mountain, Rolph Mountain, and Pise Peak with equivalent savings to the Operations Department. Debt Service Debt Service for FY2013-14 totals $8.87 million, a slight decrease of$27,391, or 0.3% decrease from FY2012-13 Mid-Year. Land The budget includes the acquisition of$7,250,000 of additional land in FY2013-14, $5,750,000 to be funded by the District and $1,500,000 funded by partners. The total proposed land purchase budget of$7.99 million includes $749,000 in costs associated with land purchases. The majority of these costs consists of envir nm n ol nd site studies ($245,000), demolitions ($200,000), and site access and structure improvements at the Silva property addition to Russian Ridge and the Toto Ranch addition to Tunitas Creek ($224,000), and reflect a strategic shift to identify and address resource, public access, and site safety issues on newly acquired lands. Planning: FY2012-13 FY2012-13 Midyear Budget FY2013-14 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) 11/2012) (3%COLA) Midyear Midyear Salaries and Benefits 1,159,434 1,067,781 1,389,259 321,478 30% Services and Supplies 61,765 61,765 79,923 18,158 29% Strategic/Vision Project 300,000 300,000 591,900 291,900 97% Capital 3,890,511 3,888,483 3,095,147 (793,336) -20% Total 5,411,710 5,318,029 5,156,229 (161,900) -3% R-13-27 Page 8 Salaries and Benefits The salaries and benefits increase of 30% in FY2013-14 reflects general changes applied to all departments as well as funding for both the Planning Manager and Planner I positions that were vacant in FY2012-13. In addition, a new part-time GIS Intern position was added to backfill for staff who are working on the Vision Plan. Services and Supplies The Planning Department's proposed budget for services and supplies increased by$18,158 due to increases in various services and supplies line items. Planning Projects and CIP Budget The proposed Planning Projects and CapEx Budget totals $3,095,147 before grant and Peninsula Open Space Trust (POST) income of$2,190,427. Key budgetary changes include: 0 A decrease in the Mount Umunhurn demolition, site planning, and Phase I implementation by $402,133 from the Midyear FY2012-13 budget to $1.71 million. The District is anticipating $1.24 million in grant funding to offset this expenditure. 0 An increase in the budget for Public Access projects, which total $1.136 million, $124,797 over the Midyear FY2012-13 budget. This includes the El Corte de Madera staging area and trail improvements ($375,000) and Mindego Gateway($447,058) projects. Income from grants and POST totaling $966,230 is expected to offset project expenditures in FY2013-14. * An inclusion of$13 1,000 for the Administration Office, under the Staf.I'Facilities Program, to address staff office space needs, which includes expenditures for leasehold improvements in the new leased facility. NOTE: given recent developments, actual expenditures are expected to be much lower since a new space has been identified that will not require structural changes completed by the District, rather only new furnishings and equipment. 0 A decrease in Long-Range Planning projects by $497,000 from the Midyear FY2012-13 budget largely due to work completed on the Cooley Landing project. Strategic Plan The FY2013-14 budget for the Vision Plan project totals $591,900. The project budget includes funds for consultant services, meeting expenses, new data acquisition, printing, and other activities in support of the Vision Plan development. Natural Resources: FY2012-13 FY2012-13 Midyear Budget FY2013-14 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) 12/2012) (3%COLA) Midyear Midyear Salaries and Benefits 839,129 865,218 977,050 111,832 13% Services and Supplies 373,510 603,010 535,201 (67,809) -11% Capital 800,000 405,000 904,600 499,600 123% Total 2,012,639 1LO73,228 2,416,851 S43,623 29% Salaries and Benefits In addition to the general salaries and benefits changes applied to all departments, a new Administrative Assistant position is proposed for addition to the Natural Resources Department. R-13-27 Page 9 Services and Supplies The 11%decrease from the FY2012-13 Mid-year budget is primarily due to lower spending on various consulting services and facilities maintenance, in order to focus on the District's key District-wide projects in FY2013-14. Fixed Assets The proposed fixed assets budget of$904,600 for FY2013-14 is comprised of the following: Integrated Pest Management ($251,600), El Corte de Madera Watershed Protection($100,000), Pond DR05 Repairs ($122,500), and Hicks Flat Mercury Remediation (100% grant funded) at $196,000. Operations: FYZOIZ-13 FY2022-13 Midyear Budget FY2013-14 Adopted Budget (3%COLA,eff. Proposed Budget S Change from %Change from (0%COLA) 21/2012) (3%COLA) Midyear Midyear Salaries and Benefits 6,426,897 6,245,168 6,602,535 357,367 6% Services and Supplies 1,566,661 1,637,219 1,632,917 (4,302) 0% Capital 657,600 677,600 1,331,979 654,379 97% ---- Total 8,651,158 8,S59,987 9,567,431 1,007A" 12% Salaries and Benefits Salaries and benefits increased 6% in FY2013-14 over the FY2012-13 Midyear budget and include funding for a Ranger and Equipment Mechanic Operator position that were vacant in FY2012-13. Services and Supplies Overall Services and Supplies budgeted at $1.6 million remains flat to the FY2012-13 Midyear budget. Fixed Assets The proposed fixed assets budget of$1,331,979 for FY2013-14 includes new vehicle and equipment purchases of$635,000 and various Facility/Infrastructure projects for $604,000. A new contingent Project Manager to lead the various Operations projects is proposed for$92,979. Public Affairs: FY2012-13 FY2012-13 Midyear Budget FY2013-14 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) 11/2012) (3%COLA) Midyear Midyear Salaries and Benefits 959,266 983,324 1,078,804 95,480 10% Services and Supplies 402,450 455,630 453,885 (1,745) 0% Strategic/Vision Project 410,000 338,000 259,000 (79,000) -23% Total 1,771,716 1,776,9S4 1,791,689 14,735 1% Salaries and Benefits Salaries and benefits increased 10% in FY2013-14 over the FY2012-13 Midyear budget and includes full year funding for the Media Communications Supervisor, which was vacant for a R-13-27 Page 10 portion of FY2012-13, and conversion of the Volunteer Program Lead (for the Advanced Resource Management Stewards program) from a half-time to a full-time position in FY2013-14. Services and Supplies Services and Supplies is budgeted at $453,885 and remains flat from the FYI 2-13 Midyear budget. Strategic Plan The Public Affairs Dept will be a key department in leading the Capital Finance Project, which is budgeted at $259,000 in FY2013-14. This includes a limited term Outreach Coordinator position, consultants, and special outreach projects. The work focuses on public outreach, organizing and running public workshops, conducting land tours with constituents, creating exhibit materials and displays, and helping draw constituents to public meetings. Administration: FY2012-13 FY2012-13 Midyear Budget FY2013-24 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) 11/2012) (3%COLA) Midyear Midyear Salaries and Benefits 2,624,017 2,394,776 2,641,848 247,072 10% Services and Supplies 795,472 1,016,863 978,781 (38,082) -4% Capital 331,275 556,275 165,000 (391,275) -70% Special Projects 161,068 - - Total 3,911,932 3,967,914 3,78S,629 (182,285) -S% Salary and Benefits The 10% increase to salaries and benefits in FY2013-14 reflects full fiscal year funding for the Assistant General Manager, the Training and Safety Coordinator position, and the Sr. Administrative Assistant, all of which were vacant for most of FY2012-13. Services and Supplies The 4% decrease in services and supplies is due to a reduction in professional consulting services for various issues that arose during FY2012-13. Fixed Assets The decrease in the proposed fixed assets budget for FY2013-14 is due to a reduction in the third-year costs of implementation of the Integrated Accounting and Financial System, and the elimination of a Project Manager position to coordinate the Project. BOARD COMMITTEE REVIEW This agenda item has been discussed in the Action Plan and Budget Committee on February 5, February 7, and February 13, 2013. FISCAL IMPACT Final adoption of the Proposed FY2013-14 District Budget by the Board will authorize $40,794,522 to accomplish the District's work plan for the next fiscal year. R-1.3-27 Page 11 PUBLIC NOTICE Public notice has been provided as required by the Brown Act. CEQA COMPLIANCE This agenda item is not a project and is not subject to the California Environmental Quality Act (CEQA). NEXT STEPS • The Board determines whether the Action Plan and Budget Committee shall meet to further discuss and refine the Proposed FY2013-14 District Budget. • The Board approves the FY2013-14 Proposed District Budget at the March 27, 2013 Board Meeting. Attachment(s) 1. Attachment 1 A: District-wide Budget 2. Attachment 1 B: District Budget by Department 3. Attachment 2: CapEx Three-Year Forecast 4. Attachment 3: Five-Year Operating Budget Forecast 5. Attachment 4: CapEx Budget by Department Action Plan and Budget Committee: Yoriko Kishimoto, Chair Curt Riffle Pete Siemens Prepared by: Lynn Tottori, Senior Management Analyst Kate Drayson, Administrative Services Manager Ana Ruiz, Interim Assistant General Manager Meredith Manning, Co-Acting Planning Manager Tina Hugg, Co-Acting Planning Manager David Sanguinetti, Operations Manager Paul McGowan, Co-Acting Public Affairs Manager Renee Fitzsimons, Co-Acting Public Affairs Manager Michael Williams, Real Property Manager Kirk Lenington, Natural Resources Manager Gordon Baillie, Management Analyst Elaina Cuzick, Real Property Specialist Gretchen Laustsen, Planner II Peggy Koenig, Public Affairs Specialist Contact persons: Stephen E. Abbors, General Manager Ana Ruiz, Interim Assistant General Manager Kate Drayson, Administrative Services Manager Yoriko Kishimoto, Chair, Action Plan and Budget Committee FY2012-13 FY2012-13 FY2013-14 Adopted Midyear Proposed $Change %Change DISTRICT BUDGET SUMMARY Budget Budget Budget from Midyear from Midyear Operating Budget GM/Admin/Legal 3,419,489 3,411,639 3,620,629 208,990 6% Natural Resources 1,212,639 1,468,228 1,512,251 44,023 3% Operations 7,993,558 7,882,387 8,235,452 353,065 4% Planning 1,221,199 1,129,546 1,469,182 339,636 30% Public Affairs 1,361,716 1,438,954 1,532,689 93,735 7% Real Property 750,384 865,304 877,906 12,602 1% Total Operating 15,958,985 16,196,058 17,248,109 1,052,051 6% Capital Budget GM/Admin/Legal 331,275 556,275 165,000 -391,275 -70% Natural Resources 800,000 405,000 904,600 499,600 123% Operations 657,600 677,600 1,331,979 654,379 97% Planning 3,890,511 3,888,483 3,095,147 -793,336 -20% Total 5,679,386 5,527,358 5,496,726 (30,632) -0.6% Less Grant Income 2,318,626 1,750,830 2,386,427 635,597 36% Total Net Capital 3,360,760 3,776,528 3,110,299 (666,229) -18% Other Budget Strategic Plan 710,000 638,000 850,900 212,900 33% Property Management 292,426 292,938 324,822 31,884 11% Land and Associated Costs 9,675,000 9,295,000 7,999,000 -1,296,000 -14% Debt Service 8,902,356 8,902,356 8,874,965 -27,391 0% Other/Miscellaneous 161,068 0 0 0 N/A Total Other 19,740,850 19,128,294 18,049,687 (1,078,607) -6% TOTAL DISTRICT BUDGET,net of Grant Income 39,060,595 39,100,880 38,408,095 (692,785) -2% A I I AIL-1711VILIN I I FY2012-13 FY2012-13 Midyear Budget FY2013-14 DISTRICT BUDGET BY Adopted Budget (3%COLA,eff. Proposed Budget Change from %Change from DEPARTMENT (0%COLA) 11/2012) (3%COLA) Midyear Midyear DISTRICT BUDGET BY DEPARTMENT Administration Salaries and Benefits 2,624,017 2,394,776 2,641,848 247,072 10% Services and Supplies 795,472 1,016,863 978,781 (38,082) -4% Total Operating Expense 3,419,489 3,411,639 3,620,629 208,990 6% Strategic/Vision Project - - - - Capital 331,275 556,275 165,000 J391,275) -70% Special Projects 161,068 - - Total Non-Operating Expense 49Z,343 SS6,275 1650110 (391,275) .70% Total Administration Expenditures 3,911,832 3,967,914 3,785,629 (182,205) -S% Natural Resources Salaries and Benefits 939,129 865,218 977,050 111,832 13% Services and Supplies 373,510 603,010 S35,201 (67,809) -11% Total Operating Expense 1,212,639 1,468,ZZ8 11S1212SI 44.023 3% Strategic/Vision Project - - - - Capital 800,000 405,000 904,600 499,600 123% Total Non Operating Expense !RLOOO 405,000 ?-CM-W 4",600 123% Total Natural Resources Expenditures 2,032,639 1,873,Z28 2,416ASI 543,623 29% Operations Salaries and Benefits 6,426,897 6,245,168 6,602,535 357,367 6% Services and Supplies 1,566,661 1,637,219 1,632,917 (4,302) 0% Total Operating Expense 7,993,ssg 7,81112,397 8,23SAS2 3S3j06S 4% Strategic/Vision Project - - - Capital 657,600 677,600 1,331,979 654,379 97% Total Non-Operating Expense 657,600 677,600 1,331,979 654,379 97% Total Operations Expenditures 8,651,1541 8'S59,987 9,S67,431 1,007,444 12% Planning Salaries and Benefits 1,159,434 1,067,781 1,389,259 321,478 30% Services and Supplies 61,765 61,765 79,923 18,158 29% Total Operating Expense 1,221,191111 11129's" 1,469,182 339,636 30% Strategic/Vision Project 300,000 300,000 591,900 291,900 97% Capital 3,890,511 3,888,483 3,095,147 (793,336) -20% Total Non-Operating Expense 4,190,S11 4,188,483 3,687,047 (501,439 -12% Total 5,411,710 5,318,029 S,156,229 (161,800) .3% Public Affairs Salaries and Benefits 959,266 983,324 1,078,804 95,480 10% Services and Supplies 402,450 455,630 453,885 (1,745) 0% Total Operating Expense 1,361,716 1,438,9S4 1,532,61119 93,73S 7% Strategic/Vision Project 410,000 338,000 259,000 (79,000) -23% Capital - - - Total Non-Operating Expense 410,000 338,000 ZS91000 (79,000) -23% Total Public Affairs Expenditures 1,771,716 1,776,9S4 1,791,689 14,73S 1% Real Property Salaries and Benefits 643,144 683,064 714,306 31,242 5% Services and Supplies 107,240 182,240 163,600 (18,640) -10% Total Operating Expense 7S0,384 865,304 977,906 12,602 1% Strategic/Vision Project Capital - - - - Property Mgt. 292,426 292,938 324,822 31,884 11% Debt Service 8,902,356 8,902,356 8,874,965 (27,391) 0% Land and Assoc.Costs 9,67S,000 9,29S,000 7,999,000 (1,296,000) -14% Total Non-Operating Expense 18 -7% ,80 18,490,294 17,198,7g7 (1,29hm .,782 Total 19,620,166 19,3SS,59$ 18,076,693 (1,27gBili -7% DISTRICT BUDGET BY EXPENDITURE CATEGORY Salaries and Benefits 12,651,887 12,239,331 13,403,802 1,164,471 10% Services and Supplies 3,307,098 3,956,727 3,844,307 (112,420 -31% Total Operating Expense(OPEX) is'sisssiss 16,196,058 17,248,109 1,052,051 6% Strategic/Vision Project 710,000 638,000 850,900 212,900 33% Capital(CAPEX) 5,679,386 5,527,358 5,496,726 (30,632) -1% Special Projects 161,068 - - - Property Mgt. 292,426 292,938 324,822 31,884 11% Debt Service 8,902,356 8,902,356 8,874,965 (27,391) 0% Land and Assoc.Costs 9,675,000 9,295,000 7,999,000 (1,296,000) -14% Total Non-Operating Expense 250420,236 24,655,652 2I546,413 (1,109,239) -4% Total District Expenditures 41,379,220 40,851,710 40,7%,S22 (57,188) 0% TOTAL OPERATING BUDGET(OPEX) IS,958,"S 1611961058 11,248,109 1,0S2,0SI 6% TOTAL DISTRICT TARGET: OPEX 16,091,753 16,307,216 17,230,000 922,794 6% MAL 6WIMORN-PRI: OPEX (J 77T9) (111,158) Istiog 1MM -116% TOTAL CAPITAL SILIOW(a-FW S,679,396 S,S27,358 S,496,726 (30,02) .1% LESS: GRANT INCOME 2,318,626 1,750,830 2,386,427 635,597 36% TOTAL CAPITAL BUDGET,net of Grant Income 3,360,760 3,776,528 3,110,2" (6661229) -13% ATTACHMENT 2 CapEx Projections District Summary FY2012/13 - FY2015/16 District Summary: CapEx Projects by Dept. 2012-13 2013-14 2014-15 2015-16 Projected Proposed Proposed Proposed Total Administration 220,000 165,000 25,000 0 410,000 Operations 657,600 1,331,979 863,972 995,972 3,849,523 Planning 1,849,770 3,095,147 2,922,835 1,086,750 8,954,502 Public Affairs 0 0 0 0 Real Property 0 0 0 0 Natural Resources 256,500 904,600 725,000 398,400 2,284,500 Totel CapEx Projects 2,983,870, "66,726 4$536,807 2,481,122 15,498,525 District Summary: Grant Income 2012-13 2013-14 2014-15 2015-16 Total Projected Proposed Proposed Proposed Administration 0 0 0 0 Operations 0 0 0 0 Planning 608,511 2,190,427 681,000 374,000 3,853,938 Public Affairs 0 0 0 0 0 Real Property 0 0 0 0 0 Natural Resources 0 196,000 0 0 196,000 Toto Orwa loco"-Development 0%511, 2,386,4271 601,0001 374,000 ,938 otal 2,3 5, f 3,116,1001 3,856,8071 2,107,122 11 587 Init of Grant 2/1 5/201 3 2:17 PM ATTACHMENT 3 Five-Year OpEx Forecast FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 3%COLA 3%COLA 0%COLA 0%COLA 0%COLA OpEx Target 17,230,000 18,432,990 19,721,649 21,103,093 22,577,320 Total Annual OpEx Budget 17,248,109 17,928,469 18,225,350 18,584,691 18,961,095 Under/(Over) OpEx Target (18,109) 504,521 1,496,300 2,518,402 3,616,225 Salaries 9,739,341 9,992,044 9,996,564 9,998,936 10,001,368 Retirement 1,783,634 2,033,972 2,135,226 2,285,673 2,436,204 Insurance 1,880,827 2,019,703 2,171,983 2,339,289 2,523,121 Total Salaries and Benefits 13,403,802 141045,719 14,303,772 14,623,898 14,960,693 Services and Supplies 3,844,307 3,882,750 3,921,578 3,960,793 4,000,401 Total Services and Supplies 3,844,307 3,882,750 3,921,578 3,960,793 4,000,401 TOTAL OPEX 17,248,109 17,928,469 18,225,350 18,584,691 18,961,095 ATTACHMENT 4 CapEx Projections FY2012/13 - FY2015/16 Administration Part I: Summary Year Project Description 1 2 3 4 Total Fiscal Year: 2012-13 2013-14 2014-15 2015-16 Projected Proposed Proposed Proposed IAFS(Accounting Sofware Project) $220,000 $105,000 $25,000 $0 $350,000 AO Structure Improvement $0 $60,000 $0 $0 $60,000 $0 0 Total Capital Projects $220,000 $165,000 $25,000 $0 $410,000 Part 11: Detail FY2012-13 FY2013-14 FY2014-15 FY2015-16 Total IAFS-Consultant(Schafer) $44,075 $50,000 $25,000 $0 $119,075 IAFS-Software Vendor(NW) $85,925 $55,000 $140,925 IAFS (PM) $90,000 $90,000 AO -Re-shingling $0 $60,000 $0 $60,000 $0 Total Capital Projects $220,000 $165,000 $25,000 $0 $410,000 Part III: Grant Income none Total Grant Income $0 $0 $0 $0 $0 Total Capital Projects,net of Grant Income $220,000 $165,000 $25,000 $0 $410,000 1 2/15/2013 2:20 PM CapEx Projections FY2012/13 - FY2015/16 Operations Dept. Part I: Summary Year Project Description 1 2 3 4 Total Fiscal Year: 2012-13 2013-14 2014-15 2015-16 Projected Proposed Proposed Proposed Vehicles &Equipment $540,000 $635,000 $340,000 $460,000 $1,975,000 Facility/Infrastructure $117,600 $604,000 $400,000 $412,000 $1,533,600 Sub Total Capital Projects $657,600 $1,239,000 $740,000 $872,000 $3,508,600 Operations Contingent Capital Projects Manager $92,979 $123,972 $123,972 $340,923 Total Capital Projects $657,600 $1,331,979 $863,972 $995,972 $3,849,523 Part II: Detail Projects Include: Vehicle.Bridge..Evaluation and Repair......................................................................................................... ...................$220,000 $220,000 .. .......................... Replace and Upgrade Preserve Signboards........................................................................................ ......................$24,000 $24,000 .................. Install Automated Gates at the Purisima Creek Parking_Lot $33,000 $33,000 ............................................................ . ....... .... ..... ............................................. ............................................. Demolition and Clean up of Abandoned Structures [Skyline] $24,000 $24,000 ............................. ............ .. . . Demolition ..and Clean up of Abandoned Structures Estimated costs Estimated costs tFoothills -$50,000 for a variety of for a variety of $50,000 ...................sJ..........................................................................-..................................................................................................... . Removal of Abandoned Vehicles $10,000 field projects, field projects, $10,000 ........................................................................................................................................................................................................... ............................................. including including Skyline.Facility Improvements- Heavy Equipment-Storage .$16;000 continued bridge continued bridge $16,000 Skyline Facility Improvements- HVAC&Continuation of work. work. work on field office. $130,000 $130,000 ........................................................................................................................................................................................................... ............................................. Skyline Facility Improvements - Provision of outdoor work space........................................................................................................................................................................................... ......................$12:000 $12,000 La Honda Employee Residence Roof Repair...................................................................................... ..........................$5,000 $5,000 .............................. . .. . MoraFire Road Upgrade......................................................................................................................................... ......................$80,000 $80,000 Total Facilities/Infrastructure $117,6001 $604,0001 $400,000 $412,0001 $1,533,600 2 2/15/2013 2:20 PM CapEx Projections FY2012/13 - FY2015/16 Operations Dept. Year Project Description 1 2 3 4 Total Fiscal Year: 2012-13 2013-14 2014-15 2015-16 Projected Proposed Proposed Proposed 4 Maintenance 3 Patrol 3 Patrol 2 Patrol Field Equipment 2 Maintenance 1 Tractor Field Equipment Vehicles & Equipment: 1 Flail Mower Operations Vehicle&Equipment: $370,000 $635,000 $340,000 $460,000 $1,805,000 Radio System -completion $170,000 0 0 0 $170,000 Total Vehicles&Equipment $540,000 $635,000 $340,000 $460,000 $1,975,000 Part III: Grant Income No grant income is anticipated in Operations. $0 Total Grant Income $0 $0 $0 $0 $0 Total Capital Projects, net of Grant Income $657,600 $1,331,979 $863,972 $995,972 $3,849,523 3 2/15/2013 2:20 PM CapEx Projections FY2012/13 - FY2015/16 Planning Part I: Summary Project Description 1 2 3 4 Total Fiscal Year: 2012-13 2013-14 2014-15 2015-16 Projected Proposed Proposed Proposed Public Access(330) $1,012,000 $1,131,297 $1,789,489 $865,150 $4,797,937 Staff Facilities(340) $185,000 $156,000 $75,000 $125,000 $541,000 Long Range Planning(350) $177,000 $90,000 $30,000 $55,000 $352,000 Resource Management(360) $0 $25,000 $25,000 $0 $50,000 Mount Umunhum $475,770 $1,692,850 $1,003,346 $41,600 $3,213,566 Total Capital Projects $1,849,770 $3,095,147 $2,922,835 $1,086,750 $8,954,502 Part 11: Detail FY2012-13 FY2013-14 FY2014-15 FY2015-16 Total PUBLIC ACESS(330) E1 Corte de Madera Creek Staging Area and Trail Improvements $713,000 $375,000 $156,817 $65,150 $1,309,968 Mindego Gateway $177,000 $347,058 $524,058 Mary Davey Memorial $12,000 $5,000 $17,000 La Honda Creek Master Plan Implementation Phase 1 $80,000 $10,000 $10,000 $100,000 Fremont older Safety Improvements $10,000 $32,500 $172,560 $215,060 Purisima Creek Bridge Assessment/Repair $10,000 $10,000 Peter's Creek Trail Bridge Repair $10,000 $10,000 Mt Um Implementation Phase I (superceded by sep. proj. below) $55,000 $55,000 Mt Um Summit Area $456,112 $432,400 $888,512 Mt Um Remediation and Restoration(incl.demolition) $100,770 $1,502,950 $1,603,720 Mt Um Bald Mtn Staging Area $62,200 $657,880 $720,080 Mt Um Summit Trail from Bald Mtn Staging Area $22,000 $4,800 $32,000 $58,800 Mt Um Radar Tower Repair $89,000 $333,466 $422,466 Silva Driveway $56,200 $56,200 Mindego Hill Trail $70,000 $5,000 $75,000 Bay Trail $196,000 $264,000 $57,600 $517,600 Unanticipated Expenses $25,000 $25,000 $25,000 $75,000 4 2/15/2013 2:20 PM CapEx Projections FY2012/13 - FY2015116 Planning Project Description 1 2 3 4 Total Fiscal Year: 2012-13 2013-14 2014-15 2015-16 Projected Proposed Proposed Proposed Hawthorns Site Management Phase 1 $100,000 $100,000 $200,000 Mindego,Demolition $175,000 $175,000 Council Circle Access $80,000 $80,000 Driscoll $25,000 $25,000 $50,000 Various Demo Projects $50,000 $50,000 $100,000 Ancient Oaks Trail $150,000 $150,000 Stevens Canyon Trail $20,000 $50,000 $70,000 Beatty Staging Area $100,000 $50,000 $150,000 Other $24,539 $24,539 STAFF FACILITIES(340) Folger Ranch House Remodel $185,000 $185,000 AO Lease Space $131,000 $131,000 A0 Long Term Solution $50,000 $100,000 $150,000 Unanticipated Expenses $25,000 $25,000 $25,000 $75,000 LONG RANGE PLANNING(350) Cooley Landing Peninsula Partnership with East Palo Alto $75,000 $30,000 $30,000 $30,000 $165,000 Sierra Azul/Bear Creek Redwoods Master Plan $0 $0 $25,000 $25,000 La Honda Creek Master Plan $22,000 $22,000 Road and Trail Inventories $20,000 $20,000 Mindego Use and Management Plan $60,000 $60,000 $120,000 Mount Umunhum Site Planning $320,000 $320,000 RESOURCE MANAGEMENT(360) Mt Urn Purple Martin Restoration $16,700 $7,200 $9,600 $33,500 unanticipated expenses $25,000 $25,000 $0 $50,000 Total Capital Projects 7$1,849,770 $3,095,1471 $2,922,8351 $1,086,7501 $8,954,5021 5 2/15/2013 2:20 PM CapEx Projections FY2012/13 - FY2015/16 Planning Project Description 1 2 3 4 Total Fiscal Year: 2012-13 2013-14 2014-15 2015-16 Projected Proposed Proposed Proposed Part III: Grant Income FY2012-13 FY2013-14 FY2014-15 FY2015-16 Total Thornewood San Francisco Creek Watershed Restoration $7,000 $7,000 Mt Um Reimb-Remediation/Demolition-thru Phase 11 $100,000 $1,141,197 $1,241,197 Mt Urn Implementation Phase 1 $601,000 $374,000 $975,000 Mindego Gateway Project-POST funded $101,511 $582,000 $683,511 Mindego Council Circle Access-POST funded $0 $80,000 80,000 El Corte de Madera Creek Parking and Trails Improvements $384,230 $384,230 Bay Trail-(Santa Clara County grant) $83,000 $83,000 Cooley Landing Land Remediation (100%Grant funded) $400,000 $400,000 Total Grant Income $608,511 $2,190,427 $681,000 $374,0001 $3,853,938 Total Capital Projects,net of Grant Income $1,241,259 $904,720 $2,241,835 $712,750 1 1 1 $5,100,564 6 2/15/2013 2:20 PM CapEx Projections FY2012/13 - FY2015/16 Natural Resources Part I: Summary Year Project Description 1 2 3 4 Total Fiscal Year: 2012-13 2013-14 2014-15 2015-16 Projected Proposed Proposed Proposed Natural Resource Management $61,000 $256,600 $195,000 $30,000 $542,600 Environmental Restoration and Remediation $195,500 $593,000 $365,000 $328,400 $1,481,900 Agricultural Land Management $0 $55,000 $165,000 $40,000 $260,000 Total Capital Projects $256,500 $904,600 $726,000 $398,400 $2,284,500 Part II: Detail FY2012-13 FY2013-14 FY2014-15 FY2015-16 Total Resource Management(820) Grassland Prescribed Fire Management Program $ 9,000 $ 5,000 $ 140,000 $ 30,000 $ 184,000 Integrated Pest Management Program $ 52,000 $ 251,600 $ 55,000 $ 358,600 Environmental Restoration and Remediation (830) Pulgas Water Tank Demolition $ 30,000 $ 30,000 La Honda Creek OSP Watershed Protection $ - $ 55,000 $ - $ 88,400 $ 143,400 El Corte de Madera Creek Watershed Protection Program $ 10,000 $ 100,000 $ 50,000 $ 160,000 Peters Creek Trail Improvements $ 35,000 $ 10,000 $ 45,000 Restoration Forestry Demonstration Project $ 60,000 $ 15,000 $ 75,000 Ponds DR05 Repairs $ 50,000 $ 122,500 $ 172,500 Ponds DR07 and DR08 Repairs $ 95,500 $ 95,500 La Honda Creek OSP Pond Repairs $ 25,000 $ 25,000 $ 50,000 Hicks Flat Mercury Remediation $ - $ 196,000 $ 10,000 $ 206,000 Guadalupe River TMDL $ 10,000 $ 10,000 Alma College Remediation $ - $ - $ 40,000 $ 40,000 Mindego Ranch Remediation $ - $ 10,000 $ 10,000 $ 20,000 Mindego Gateway Project Permitting $ 27,500 $ 10,000 $ 37,500 Mindego Ranch Aquatic Species Recovery Program $ 47,000 $ 50,000 $ 50,000 $ 147,000 Madonna Creek Ranch Creek Assessment $ 100,000 $ 100,000 $ 200,000 Russian Ridge Grassland Restoration $ 50,000 $ 50,000 7 2/15/2013 2:20 PM I CapEx Projections FY2012/13 - FY2015/16 Natural Resources Year Project Description 1 2 3 4 Total Fiscal Year: 2012-13 2013-14 2014-15 2015-16 Projected Proposed Proposed Proposed Agricultural Land Management(840) La Honda Creek OSP Grazing Infrastructure $ - $ 15,000 $ 15,000 $ 30,000 Madonna Creek Agricultural Production Plan $ - $ 25,000 $ 25,000 Mindego Grazing Infrastructure $ 40,000 $ 125,000 $ 165,000 Grazing Properties Infrastructure 1 1 $ 40,000 $ 40,000 Total Capital Projects $ 256,500 $ 904,600 $ 725,000 $ 398,400 $ 2,284,500 Part III: Grant Income FY2012-13 FY2013-14 FY2014-15 FY2015-16 Total Hicks Flat Mercury Remediation $ - $ 196,000 $ 196,000 Total Grant Income $ - $ 196,000 $ - I $ - $ 196,000 Total Capital Projects,net of Grant Income $ 256,500 $ 708,600 $ 725,000 $ 398,400 $ 2,088,500 it i 8 2/15/2013 2:20 PM I Midpeninsula Regional Open Space District R-13-27 Meeting 13-05 February 27,2013 AGENDA ITEM 8C AGENDA ITEM Initial Review of the District's Proposed Budget for Fiscal Year 2013-14 GENERAL MANAGER'S RECOMMENDATIO Review the proposed District budget for Fiscal Year 2013-14(FY2013-14). The final District budget for FY2013-14 and the report and recommendations of the Action Plan and Budget Committee regarding both the budget and action plan will be presented for adoption at the March 27, 2013 Regular Board meeting. SUMMARY The District's FY'2013-14 Proposed Budget conforms to the budget guidelines for Operating Expenses(55%of property talc revenue) and Capital Expenses(10.5%of property tax revenues). These guidelines are set by the District Controller and are based on a projected property tax growth of 5.1% for FY2013-14, for a total of$30.05 million. On the expenditure side,operating expenses rose by 6%over FY2012-13 primarily due to increases in salaries,medical insurance premiums, and workers' compensation and liability claims costs. An 18%reduction in the capital budget primarily reflects a temporary shift in staff resources to focus on the Vision Plan and Capital Finance Program. DISCUSSION The FY2013-14 District Budget was prepared in accordance with the following guidelines: Operating Expense(QpEx) Guideline—The FY2013-14 OpEx guideline limits operating expenditures to 55%of expected property tax revenue. Operating expenses include salaries and benefits and services and supplies associated with the administration of the District's six departments. Excluded from this guideline are expenditures for land acquisition(including costs associated with land purchases such as appraisals, site engineering fees, and title insurance),debt service, property management, and capital expenditures. Capital Expenditure Pro (CapEx)Budget Guideline—The FY2013-14 CapEx Guideline limits capital project and fixed asset expenditures to 10.5%of property tax revenue based on a five-year moving average. Capital expenditures include public access facilities,planning projects,unanticipated capital expenses, staff facilities, land improvements, and fixed assets. R-13-27 Page 2 1) Revenue The District Controller's property tax revenue projections form the basis of the recommended funding allocation for operating expenses. For the past decade,property tax revenue has increased approximately 7% annually until FY201 0-11, when it dropped by 0.3 6% from the prior year,reflecting the economic recession. After a modest increase in FY2012-13, the Controller's projections over the next five years(see Table 1) indicate an annual property tax revenue increase of 5%. For FY2012-13,tax revenue is projected to be$30,051,000, an increase of 5.1% over the prior year. Table 1: Proiected Proge!IX Tax Revenue 2013-14 2014-15 2015-16 2016-17 2017-18 Percent Change from 5.1% 5.0% 5.0% 5.0% 5.0% Prior Year Revenue $30,051,000 31,550,000 33,130,000 34,790,000 36,530,000 Projection As a result of the five-year agreement with Santa Clara County to manage Rancho San Antonio County Park,the District will receive approximately$306,000 in FY2013-14. However,because either the County or the District can cancel the contract with 60 days notice,this revenue is uncertain and therefore not included in the revenue assumptions for the operating budget. 2) Overall District Budget The proposed budget for FY2013-14 totals $40,794,522. A summary of the major expenditure categories is reflected below and more detail is provided in Attachments I A and I B. Table 1: Proposed FY2013-14 District-wide Budge Revenue Property Tax $30,051,000 74-P% Transfers In $6,248,522 —156% Other Revenue $4,495,000 11% Total $40,794,522 100% Expenditures Operating Expenditures $17,248,109 42-3% Land, Debt, and Associated Costs $16,873,965 41% Capital Expenditures $ 5,496,726 14-3% Strategic Plan $ 850,900 2% Property Management $ 324,822 1% Total District Expenditures $40,794,522 100% I Midpeninsula Regional iOPENOpen Space District R-13-27 Meeting 13-05 February 27, 2013 AGENDA ITEM 8C AGENDA ITEM Initial Review of the District's Proposed Budget for Fiscal Year 2013-14 GENERAL MANAGER'S RECOMMENDATION54W Review the proposed District budget for Fiscal Year 2013-14 (FY2013-14). The final District budget for FY2013-14 and the report and recommendations of the Action Plan and Budget Committee regarding both the budget and action plan will be presented for adoption at the March 27, 2013 Regular Board meeting. SUMMARY � The Districts FY2013-14 Proposed Budget conforms to the budget guidelines for Operating i Expenses (55%of property tax revenue) and Capital Expenses (10.5%of property tax revenues). These guidelines are set by the District Controller and are based on a projected property tax growth of 5.1% for FY2013-14, for a total of$30.05 million. On the expenditure side, operating expenses rose by 6%over FY2012-13 primarily due to increases in salaries, medical insurance premiums, and workers' compensation and liability claims costs. An 1 °p p ty s 8 to reduction in the capital budget primarily reflects a temporary shift in staff resources to focus on the Vision Plan and Capital Finance Program. DISCUSSION The FY2013-14 District Budget was prepared in accordance with the following guidelines: Qperating Expense Ex Guideline—The FY2013-14 OpEx guideline limits operating p g expenditures to 55%of expected property tax revenue. Operating expenses include salaries and benefits and services and supplies associated with the administration of the District's six departments. Excluded from this guideline are expenditures for la nd acquisition(including g costs associated with land purchases such as appraisals, site engineering fees, and title insurance), debt service, property management, and capital expenditures. Capital Expenditure Program CaPEx) Budget Guideline—The FY2013-14 Ca Ex Guideline limits capital project and fixed asset expenditures to 10.5% of property tax revenue based on a five-year moving average. Capital expenditures include public access facilities, planning projects, unanticipated capital expenses, staff facilities, land improvements, and fixed assets. I I� R-13-27 Page 2 1) Revenue The District Controller's property tax revenue projections form the basis of the recommended funding allocation for operating expenses. For the past decade, property tax revenue has increased approximately 7% annually until FY201 0-11, when it dropped by 0.36% from the prior year,reflecting the economic recession. After a modest increase in FY2012-13, the Controller's projections over the next five years (see Table 1) indicate an annual property tax revenue increase of 5%. For FY2012-13, tax revenue is projected to be$30,051,000, an increase of 5.1% over the prior year. Table 1: Proiected Property Tax Revenue 2013-14 2014-15 2015-16 2016-17 2017-18 Percent Change from 5.1% 5.0% 5.0% 5.0% 5.0% Prior Year Revenue $30,051,000 31,550,000 33,130,000 34,790,000 36,530,000 Projection As a result of the five-year agreement with Santa Clara County to manage Rancho San Antonio County Park, the District will receive approximately$306,000 in FY2013-14. However, because either the County or the District can cancel the contract with 60 days notice, this revenue is uncertain and therefore not included in the revenue assumptions for the operating budget. 2) Overall District Budget The proposed budget for FY2013-14 totals $40,794,522. A summary of the major expenditure categories is reflected below and more detail is provided in Attachments I A and I B. Table 1: Proposed FY2013-14 District-wide Budget Revenue Property Tax $30,051,000 7497% Transfers In $6,248,522 156% Other Revenue $4,495,000 11% Total $40,794,522 100% Expenditures Operating Expenditures $17,248,109 423% Land, Debt, and Associated Costs $16,873,965 41% Capital Expenditures $ 5,496,726 143% Strategic Plan $ 850,900 2% Property Management $ 324,822 1% Total District Expenditures $40,794,522 100% i R-13-27 Page 3 3) Operating Budget For FY2013-14, the OpEx target is $17.23 million. This target reflects a property tax revenue projection of$30.05 million(Table 1), Residual Redevelopment Income of$234,000, and the assumption that the District will spend 97% of the operating budget. The proposed FY2013-14 Operating Expenditure budget totals $17,248,109, which is $18,109, slightly over the OpEx target of$17,230,000. However, this small overage for one-time expenses can be covered by the three years of accumulated revenue totaling almost $1 million from Santa Clara County for the Rancho San Antonio Agreement. Table 2, below, summarizes the major expenditure categories for the operating budget. Table 2: Proposed FY2013-14 Operating Budget $Chang* %Change 12113 12113 13114 from from Annual Midyear Proposed 12113 12113 (0%Cola) 0%Cola) (3%+Cola) Midyear Midyear Salaries 8,856,482 8,736,231 9,739,341 1,003,110 11.5% Benefits 3,795,405 3,503,100 3,664,461 161,361 4.6% Retirement Plans 2,012,736 1,924,976 1,783,634 (141,342) (7.3%) Group Insurance 1,514,777 1,333,579 1,576,427 242,848 18.2% State Mandated Insurance 267,892 244,545 304,400 59,855 24.5% TOTAL SALAliM&BENEFITS. 12,651,887 12,239,331 13,403,802 1,164,471 9.S% TOTAL SERVICES&SUPPLIES 3,307,098 3,956,727 j 3,844,307 (112,420) ) TOTAL OPEK I519S8,98S 16,196,058 11,248,109 I,OS2,OS I 6.S% District staffing accounts for approximately 86% of the total Operating Expense budget in FY2013-14. The Proposed Budget of$13.4 million for salaries and benefits reflects an increase of 9.5% over the FY2012-13 Midyear budget while the Proposed Budget of$3.8 million for services and supplies reflects a reduction of 2.8% over the FY2012-13 Midyear Budget. Details on the changes are provided below: • Salary expenses in FY2013-14, projected at $9.7 million, increased $1.0 million over the FY2012-13 Midyear budget. This increase is largely attributable to filling vacant positions (which generated expenditure savings at Midyear), the proposed addition of 2.0 FTEs (Full time equivalent employees), a 3% salary COLA (Cost of Living Adjustment) increase, an additional eight hour work day(2,088 hours in FY2013-14 versus 2,080 hours in FY2012- 13), and the implementation of the second year of the Classification and Compensation Study salary adjustments. • Retirement expenses, proposed at $1.78 million, decreased by 7.3% from the Midyear FY2012-13 budget. The Ca1PERS retirement rate increase was offset by savings from an increase in the employee's contribution from 4% to 6%, reducing costs to the District. Assuming the Board approves the payoff of the District's $2.52 million CalPERS Side Fund liability(see Report R-13-29), savings of$204,000, which are included in the FY2013-14 Proposed Budget, will be realized. The result is a$141,342 decrease in FY2013-14 retirement costs from the Midyear FY2012-13 Budget. R-13-27 Page 4 • Group health insurance is budgeted at$1.78 million, representing an increase of$242,848 or 18.2% from the FY2012-13 Midyear budget due to the 9.5% group health insurance rate increase. The remaining increase is attributed to conservatively budgeting health benefit costs at the"family coverage level" for vacancies. • Worker's compensation insurance increased $59,855 or 24.5%due to two factors: 1) a rise in agency losses in the pool in which the District is a member, and 2) increased costs directly resulting from District employee injuries over the past five years. • For FY2013-14, services and supplies decreased by $112.420 or 2.8% from the FY2012-13 Midyear Budget. Major decreases include resource management costs and consulting services. 4) Staffing District staffing for FY2013-14 is budgeted for 117.5 FTEs, reflecting an increase of two positions(1.5 permanent FTE and 0.5 temporary FTE) over the FY2012-13 Midyear budget. Table 4 summarizes the proposed FY2013-14 staffing levels and the recommended additions are discussed below. Table 4: Proposed FY2013-14 Staffin *FY2013-14 Proposed Annual Budget Budgeted Headcount(in FTEs, Full-time Equivalents) Dept Full-Time Part-Time Interns Total Administration 17.0 1.0 0.5 18.5 Operations 57.0 6.5 633 Planning 11.0 1.0 12.0 Public Affairs 9.0 0.5 9.5 Natural Resources 7.0 1.0 1.0 9.0 Real Property 5.0 5.0 Total 106.01 8.5 3.01; 117.51 Funded positions; OpEx expenditure category only Recommended Staff Additions 0 pEx Budget: • Administrative Assistant—An Administrative Assistant would support the new IAFS (Integrated Accounting and Finance Software system) and would be shared by the Planning and Natural Resources Departments (+1.0 permanent FTE). More detail on the need for this position can be found below. R-13-27 Page 5 • Volunteer Program Lead (VPL)—This position would increase from part-time to full-time to support the District's Volunteer Program (+0.5 permanent FTE). Converting this position to full-time will enable the VPL to take the lead on and/or assist with other aspects of the District's growing Outdoor Service, Eagle Scout, Park Management Intern, Community Outreach, and other volunteer programs. Since October 2012, two District staff members have participated as Acting Full-time VPLs and feedback from District volunteers has been very positive in response to the addition of this position. • Temporary GIS Intern—A temporary GIS Intern in the Planning Department would backfill permanent staff working on the Vision Plan project(+0.5 temporary FTE). The current GIS Administrator is a key member of the Vision Plan Team and will be unable to perform her regular duties and the work required for the Vision Plan at the same time. The intern would perform many of the routine and less complex GIS activities, providing capacity to the GIS Administrator for the Vision Plan. Outside the OpEx: • Limited-Tenn Project Manager A new position would work on various projects in the Operations Department, enabling the Planning Department to focus on the Vision Plan (+1.0 temporary FTE). Between the volume of Planning Department projects and the staff resources needed for development of the Vision Plan, Planning staff resources are insufficient to support Operations Department projects. This temporary position would provide the technical support needed to allow Operations to complete many of its projects; otherwise many of these projects will need to be deferred. As noted above, the Administrative Assistant would address a portion of the staffing support needed for the ongoing and routine data entry into IAFS. Currently, non-administrative District staff spends approximately 75 hours per week entering contracts, purchase orders, invoices, and lease revenue into the system, which significantly reduces the staff capacity for core functions and key projects. In addition to the proposed Administrative Assistant, the existing vacant Senior Administrative Assistant position in the Administrative Services Department is proposed to be converted to an Accounting position. The position would perform accounting functions and perform data entry for the Real Property and Administration Departments. The Operations and Public Affairs Departments have adequate existing staff resources for IAFS data entry. The addition of a new Administrative Assistant and the re-allocation of the existing Senior Administrative Assistant are projected to address the long term staffing resource needs for ongoing IAFS data entry activities. 5) Expenses Outside the OpEx and CapEx Guidelines A select set of one-time or short-term expenditures are excluded from the Operating Budget Guideline of 55%. For FY2013-14, this includes the Strategic Plan implementation projects, for a total of$850,900. These non-recurring costs include: the District's Vision Plan Project and Capital Finance Program (including a limited term Community Outreach Coordinator position). More detail on the Strategic Plan Implementation is included in the District's FY2013-14 Action Plan (R-13-26). R-13-27 Page 6 6) Capital Budget As noted in the guidelines, the annual capital budget is limited to capital project and fixed asset expenditures totaling 10.5%of property tax revenue based on a five-year moving average. The FY2013-14 Proposed Capital expenditure(CapEx)budget totals $5.5 million. After adjusting for grant income and allowable adjustments of$2.4 million, the net FY2013-14 capital budget is $3.1 million. The CapEx moving average (net of grant funds and allowable adjustments) totals 6.9% of property tax revenue, which is well below the 10.5% CapEx limit. A summary by department can be found in Attachment 2. 7) Five-Year Budget Forecasts The Five-Year Operating Budget Forecast is included as Attachment 3 and demonstrates that the proposed position additions are sustainable, and the OpEx Budget remains below the Target in each year. A Five-Year Capital Budget Forecast was scheduled to be prepared for FY2013-14, however, the Vision Plan could significantly impact the District's future project priorities. The Vision Plan is in the early planning stages and will be completed in late FY2013-14, at which time the number and timing of District capital projects will be much clearer. As a result,the Action Plan and Budget Committee agreed with staff s recommendation to defer the Five-Year Forecast until the Vision Plan is completed. 8) Action Plan and Budget Coordination The Budget and Action Plan work together to define the work plan for the District in the coming g year. Key projects in the Action Plan identify budget estimates for completing the work in FY2013-14. These costs were incorporated into the proposed budget for each Department, which are discussed in the Department Summaries below. 9) Proposed Department Budgets As discussed above, all department salaries increased in FY2013-14 due to the 3%COLA (effective July 1, 2013), the additional eight hour work day, the implementation of the second year of the Classification and Compensation Study(effective April 1, 2013), and the assumption that vacant positions will be filled. Changes in benefit costs include reduced District coverage of employee retirement contributions, the 9.5%medical insurance increase, and increases in Workers' Compensation insurance. Other department-specific changes are discussed below. i R-13-27 Page 7 Real Property FY2012-13 FY2012-13 Midyear Budget FY2013-24 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) _ 11/2012) (3%COLA) Midyear Midyear Salaries and Benefits 643,144 683,064 714,306 31,242 S% Services and Supplies 107,240 182,240 163,600 (18,640) -10% Property Mgt. 292,426 292,938 324,822 31,884 11% Debt Service 8,902,356 8,902,356 8,874,965 (27,391) 0% Land and Assoc.Costs 9,675,000 9,2954000 7,999 000 1 296 000 -14% Total 19 620166 19 3SS 8 18,076,693 1 7B 90S -7% Services and Supplies The 10%decrease from the FY2012-13 Mid-year budget is primarily due to numerous small decreases in services and supplies line items. Property Management The $324,822 or 11% increase in the proposed FY2013-14 Property Management expenditures results from increased repair and maintenance needs of private and employee residential rental structures. Rental income is projected to be$1.1 million,resulting in an anticipated net income of$758,935 from the District's property management program for FY2013-14. Cooperative communications leases reduce District income by approximately$31,000 to pay for District Radio equipment at Black Mountain, Rolph Mountain, and Pise Peak with equivalent savings to the Operations Department. Debt Service Debt Service for FY2013-14 totals $8.87 million, a slight decrease of$27,391, or 0.3% decrease from FY2012-13 Mid-Year. Land The budget includes the acquisition of$7,250,000 of additional land in FY2013-14, $5,750,000 to be funded by the District and $1,500,000 funded by partners. The total proposed land purchase budget of$7.99 million includes $749,000 in costs associated with land purchases. The majority of these costs consists of environmental and site studies($245,000), demolitions ($200,000), and site access and structure improvements at the Silva property addition to Russian Ridge and the Toto Ranch addition to Tunitas Creek ($224,000), and reflect a strategic shift to identify and address resource, public access, and site safety issues on newly acquired lands. Planning: FY2012-13 FY2012.13 Midyear Budget FY2013-14 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) 11/2012) (3%COLA) Midyear Midyear Salaries and Benefits 1,159,434 1,067,781 1,389,259 321,478 30% Services and Supplies 61,765 61,765 79,923 18,158 29% Strategic/Vision Project 300,000 300,000 591,900 291,900 97% Capital 3,890 511 3,888 483 3,095,147 793,336 -20% Total 5,411,720 S,328,029 51S6 229 161800 -3% I R-13-27 Page 8 Salaries and Benefits The salaries and benefits increase of 30%in FY2013-14 reflects general changes applied to all departments as well as funding for both the Planning Manager and Planner I positions that were vacant in FY2012-13. In addition, a new part-time GIS Intern position was added to backfill for staff who are working on the Vision Plan. Services and Supplies The Planning Department's proposed budget for services and supplies increased by$18,158 due to increases in various services and supplies line items. Planning Projects and CIP Budget The proposed Planning Projects and CapEx Budget totals $3,095,147 before grant and Peninsula Open Space Trust (POST) income of$2,190,427. Key budgetary changes include: • A decrease in the Mount Umunhurn demolition, site planning, and Phase I implementation by$402,133 from the Midyear FY2012-13 budget to $1.71 million. The District is anticipating $1.24 million in grant funding to offset this expenditure. • An increase in the budget for Public Access projects, which total $1.136 million, $124,797 over the Midyear FY2012-13 budget. This includes the El Corte de Madera staging area and trail improvements ($375,000) and Mindego Gateway($447,058)projects. Income from grants and POST totaling $966,230 is expected to offset project expenditures in FY2013-14. • An inclusion of$13 1,000 for the Administration Office, under the Staff Facilities Program, to address staff office space needs, which includes expenditures for leasehold improvements in the new leased facility. NOTE: given recent developments, actual expenditures are expected to be much lower since a new space has been identified that will not require structural changes completed by the District, rather only new furnishings and equipment. • A decrease in Long-Range Planning projects by$497,000 from the Midyear FY2012-13 budget largely due to work completed on the Cooley Landing project. Strategic Plan The FY2013-14 budget for the Vision Plan project totals $591,900. The project budget includes funds for consultant services, meeting expenses, new data acquisition,printing, and other activities in support of the Vision Plan development. Natural Resources: FY2012-13 FY2012-13 Midyear Budget FY2013-14 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) 11/2012) (3%COLA) Midyear Midyear Salaries and Benefits 839,129 865,218 977,050 111,832 13% Services and Supplies 373,510 603,010 535,201 (67,809) -11% Capital 8004000 405,000 904,600 499,600 123% Total 2,012,639 1,873,228 2,416,851 543,623 .29% Salaries and Benefits In addition to the general salaries and benefits changes applied to all departments, a new Administrative Assistant position is proposed for addition to the Natural Resources Department. R-13-27 Page 9 Services and Supplies The 11%decrease from the FY2012-13 Mid-year budget is primarily due to lower spending on various consulting services and facilities maintenance, in order to focus on the District's key District-wide projects in FY2013-14. Fixed Assets The proposed fixed assets budget of$904,600 for FY2013-14 is comprised of the following: Integrated Pest Management ($2 51,600), El Corte de Madera Watershed Protection($100,000), Pond DR05 Repairs ($122,500), and Hicks Flat Mercury Remediation (100% grant funded) at $196,000. Operations: FY2012-13 FY2012-13 Midyear Budget FY2013-14 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) 11/2012) (3%COLA) Midyear Midyear Salaries and Benefits 6,426,897 6,245,168 6,602,535 357,367 6% Services and Supplies 1,566,661 1,637,219 1,632,917 (4,302) 0% Capital 657,600 677,600 1,331,979 654,379 97% Total 8,651,158 8,559,987 9,567A31 1007A" 12% Salaries and Benefits Salaries and benefits increased 6% in FY2013-14 over the FY2012-13 Midyear budget and include funding for a Ranger and Equipment Mechanic Operator position that were vacant in FY2012-13. Services and Supplies Overall Services and Supplies budgeted at $1.6 million remains flat to the FY2012-13 Midyear budget. Fixed Assets The proposed fixed assets budget of$1,331,979 for FY2013-14 includes new vehicle and equipment purchases of$635,000 and various Facility/Infrastructure projects for$604,000. A new contingent Project Manager to lead the various Operations projects is proposed for$92,979. Public Affairs: FY2012-13 FY2012-13 Midyear Budget FY2013-14 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) 11/2012) (3%COLA) Midyear Midyear Salaries and Benefits 959,266 983,324 1,078,804 95,480 10% Services and Supplies 402,450 455,630 453,885 (1,745) 0% Strategic/Vision Project 410,000 338,000 259,000 (79,000) -23% Total 1,771,716 1,776,954 1,791,689 Km 1% Salaries and Benefits Salaries and benefits increased 10% in FY2013-14 over the FY2012-13 Midyear budget and includes full year funding for the Media Communications Supervisor, which was vacant for a R-13-27 Page 10 portion of FY2012-13, and conversion of the Volunteer Program Lead (for the Advanced Resource Management Stewards program) from a half-time to a full-time position in FY2013-14. Services and Supplies Services and Supplies is budgeted at $453,885 and remains flat from the FY12-13 Midyear budget. Strategic Plan The Public Affairs Dept will be a key department in leading the Capital Finance Project, which is budgeted at $259,000 in FY2013-14. This includes a limited term Outreach Coordinator position, consultants, and special outreach projects. The work focuses on public outreach, organizing and running public workshops, conducting land tours with constituents, creating exhibit materials and displays, and helping draw constituents to public meetings. Administration: FY2012-13 FY2012-23 Midyear Budget FY2013-14 Adopted Budget (3%COLA,eff. Proposed Budget $Change from %Change from (0%COLA) 11/2012) (3%COLA) Midyear Midyear Salaries and Benefits 2,624,017 2,394,776 2,641,848 247,072 10% Services and Supplies 795,472 1,016,863 978,781 (38,082) -4% Capital 331,275 556,275 165,000 (391,275) -70% Special Projects 161,068 - - Total 31,911,832 3,967,914 3,785,629 (182,285) -5% Salary and Benefits The 10%increase to salaries and benefits in FY2013-14 reflects full fiscal year funding for the Assistant Genera) Manager, the Training and Safety Coordinator position, and the Sr. Administrative Assistant, all of which were vacant for most of FY2012-13. Services and Supplies The 4% decrease in services and supplies is due to a reduction in professional consulting services for various issues that arose during FY2012-13. Fixed Assets The decrease in the proposed fixed assets budget for FY2013-14 is due to a reduction in the third-year costs of implementation of the Integrated Accounting and Financial System, and the elimination of a Project Manager position to coordinate the Project. BOARD COMMITTEE REVIEW This agenda item has been discussed in the Action Plan and Budget Committee on February 5, February 7, and February 13, 2013. FISCAL IMPACT Final adoption of the Proposed FY2013-14 District Budget b the Board will authorize p p g Y $40,794,522 to accomplish the District's work plan for the next fiscal year. R-13-27 Page11 PUBLIC NOTICE Public notice has been provided as required by the Brown Act. CEQA COMPLIANCE This agenda item is not a project and is not subject to the California Environmental Quality Act (CEQA) NEXT STEPS • The Board determines whether the Action Plan and Budget Committee shall meet to further discuss and refine the Proposed FY2013-14 District Budget. • The Board approves the FY2013-14 Proposed District Budget at the March 27, 2013 Board Meeting. Attachment(s) 1. Attachment 1 A: District-wide Budget 2. Attachment 1 B: District Budget by Department 3. Attachment 2: CapEx Three-Year Forecast 4. Attachment 3: Five-Year Operating Budget Forecast 5. Attachment 4: CapEx Budget by Department Action Plan and Budget Committee: Yoriko Kishimoto, Chair Curt Riffle Pete Siemens Prepared by: Lynn Tottori, Senior Management Analyst Kate Drayson, Administrative Services Manager Ana Ruiz, Interim Assistant General Manager Meredith Manning, Co-Acting Planning Manager Tina Hugg, Co-Acting Planning Manager David Sanguinetti, Operations Manager Paul McGowan, Co-Acting Public Affairs Manager Renee Fitzsimons, Co-Acting Public Affairs Manager Michael Williams, Real Property Manager Kirk Lenington, Natural Resources Manager Gordon Baillie, Management Analyst Elaina Cuzick, Real Property Specialist Gretchen Laustsen, Planner II Peggy Koenig, Public Affairs Specialist Contact persons: Stephen E. Abbors, General Manager Ana Ruiz, Interim Assistant General Manager Kate Drayson, Administrative Services Manager Yoriko Kishimoto, Chair, Action Plan and Budget Committee Midpeninsula Regional ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: February 22, 2013 Re: FYIs Mideninsula Open Space District nal Memorandum DATE: February 20, 2013 MEMO TO: Board of Directors THRU: Steve Abbors,General Manager FROM: Allen Ishibashi,Real Property Specialist SUBJECT: Sprint Lease Amendment at Pulgas Ridge OSP Per Resolution 08-31 approved by the Board on June 11, 2008 the General Manager was granted the authority to approve subsequent lease options per the original 2003 lease between Sprint Spectrum, L.P. Under the Resolution the General Manager shall report the exercise and approval of any such option at the meeting immediately following the option approval. On February 19,2013 the District approved and executed a five year option with Sprint Spectrum, L.P. for the communication site at the Pulgas Ridge OSP.The Real Property Department negotiated a 15.5% rental rate increase to $50,000 per year from$42,698 per year to more accurately reflect current market rental rates.The rental rate shall increase at 4%per year. i ' IMidpeninsula Regional Open Space district CLOSING MEMORANDU To: Stephen E. Abhors,General Manager From: Allen Ishibashi, Real Property Specialist Date: February 19.2013 Subject: Lobner Trust Property Addition, Monte Bello Open Space Preserve Escrow closed for the subject transaction on February 15,2013 and title to and possession of this 10.79- acre parcel passed to the District(see attached map) I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy,neighbors to the property and tenants were notified of this purchase. As there were no comments made by any of the neighbors,tenants or members of the public that might require amendments,close of escrow marks the final adoption of the Preliminary Use and Management Plan,approved by the Board of Directors at its meeting of January 23, 2013. The followingchart resents dedication and acquisition details for this property: P q P P rty: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution General Number or ral& Mm 141anag er A n Area g t greeme t) A.P.N. Approval Date Monte Bello Santa Clara Lobner Trust 10.79 Fee January 23,2013 351-13-018 Res No. 13-04 11gmt.Status: Dedication Date & Closing Date (Open,Closed,Ci4'1t�, Status(intended or Tyt Funding Value GIS Cade or Other) Withheld) 2/15/2013 Open Withheld Cash $450,000.00 $450,000 Ib08 Misc.Notes: 1.The property has five cabins four of which are occupied by month-to-month tenants.Real Property Staff will work to vacate the property as soon as Possible. 2.Real Property has retained the services of the current property manager(Cal-Western)to continue managing the property until all tenants have vacated. Demolition will occur after all units are vacated. 3.The canyon trail passes through a portion of this property. 4.Real Property Staff intends to execute a funding agreement with Santa Clara County Parks to cover 50%of the purchase price(District will be reimbursed). 5.Five cabins and associated infrastructure is valued at S100,000. cc: Accounting Management Anal%st Public Atfairs Manager Board of Directors Natural Resources Manager Real Propert% Administrative Assistant Field Offices(SFO.FFO&SAO) Operations Manager Senior Real Property Planner GIS Administrator Planning Manager Legal Administrative Assistant Public Affairs Administrative Assistant 7C ••ti .�ti S_ 33: Mountain-View .. titi\A ••�..� Table t-XC ^.M y;r '• °`:rd,�T. '•r.- ��._` Rancho San -• • ?y '�. �,� Antonio OSP Mon e • Bllo ; b Area of o Detail' Lobner Parcel •"t '•"`s-, 10.79 Acres APN: 351-13-018 Upper Stevens Cr,Seek Park. ' (Santa Clarrounty) ` T16— _ bpi P'• '•ti• t Y •.y - o mx4 m . • - Stevens Creek Park (Santa Clara County) 4oy0aks JiiY, oga Gap•TraC: % .arco. t6h - u Lobner Property Midpeninsula Regional Lobner Parcel Watershed Land Non MROSD Conservation Open Space District(MROSD) or Agricultural Easement ' MROSD Preserves Private Property ® MROSD Conservation • Other Protected Open Space or Agricultural Easement November, 2012 or Park Lands Developed Land e Miles 0 0.225 04 While the District strives to use thr best available digital data,this data doe;not represent a legal survey and is merely a g,apnic illustration of gtrographic features. Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbots,General Manager�P%o '/w, cc-�J' From: Michael C. Williams, Real Property Manager Date: February 22,2013 Subject: Guadalupe Land Co. Property Addition, Sierra Azul Open Space Preserve Dissolution of the Guadalupe Land Co.was finalized with the payment of as Federal and State of California Taxes,and title and possession of the 286.61 acre Guadalupe Land Co.(also known as Newhagen Meadows)property transferred to the District on February 22,2013. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve County Ownership Status: Board Approval Date& & & Grantor Acres (Fee,Easement,Least, Resolution Number or Area A.P.N. Mgmt Agreement) General Manager Approval Date Santa Clara Sierra Azul,hit. 575-11-004 Guadalupe Land Co. 286.61 Fee September 26,2012 Umunhum Area 575-12-001 12-36 57.5-12-013 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CM U, & Funding Value GIS Code or Other) Status(Intended or Type Withheld) I I I I February 22,2013 Closed Withheld Cash $237,889 S716,525 21" 1. Federal and State taxes associated with the Dissolution of the Guadalupe Land Co.totaled S237.889,which is $37.490 below estimated taxes. Misc.Notes: 2. Guadalupe Land Co.2012 Expenses and 2013 Anticipated Expenses are provided in Attachments A and B. 3. Upon clearance of all corporate expenses shown on Attachment B.the Corporate Bank account will be closed and an estimated$47.854.12 will be returned to the District. cc: Accounting Real Property Administrative Assistant Board of Directors Senior Real Property, Planner Field Offices(SFO.FFO&SAO) GIS Administrator Legal Administrative Assistant Management Analyst Natural Resources Manager Operations Manager Planning Manager Public Affairs Administrative Assistant Public Affairs Manager • Los Gatos 17 � tArea of \cks R Detai l .Z r '\ Imams osP Guadalupe a Land Company Y � Q icksi(ver' "Newhagen Meadows" ; Coun y Park 286.61 Acres � ao, S .O 1 i i U O � _ E m A E m J1 Z � Access Easement ca m o 1 E 0 Sierra Azul OSP (Kennedy-Limekiln Area) C a Attachment 1 : Guadalupe Land Company Property Midpeninsula Regional Open Space District MROSD Watershed Land Other Protected Open Space ® Conservation or Agricultural E) September 2012 or Park Lands Easement 0 0.125 0.25 0 5 Miles Guadalupe Land Co. -2012 Expenses Attachment A lJanuary Beginning Bank Balance 197152.011 Date Check No. Expenses Deposits Description Bank Balance 2129/2012 1031 25.00 State of CA-Secretary of State Filing Fee 19,127.01 2129/2012 1032 4,200.00 2012 MROSD Management Fees 14,927.01 2/29/2012 1033 413.00 Coblentz, Patch, Duffy& Bass LISP 14,514.01 611/2012 1034 10,000.00 The Reitman Group 4,514.01 8/30/2012 1035 590.00 Coblentz, Patch, Duffy& Bass LLP 3,924.01 9/7/2012 1 1036 1 800.00 IJuly 2011 to June 2012 State Taxes 3,124.011 Total Expenses to datem, 16,028.00 lEnding Bank Balance 917/12 —,12-4,-0- The Guadalupe Land Co, has no liabilities, and its assets are the cash account listed above and the real property in unincorporated Santa Clara County commonly known as the Guadalupe Land Co, property, I certify that this financial statement was prepared from the books and records of the Corporation K(icha-el L. Foster, Chief Financial Officer Date: Attachment B Guadalupe Land Company- 2013 Anticipated Expenses 2013 Est.January 1, 2013 Beginning Bank Balance $ 3,124.01 Est. Expenses Description Bank Balances $ (290,000-00) Deposit $ 293,124.01 $ 1,050,00 Management Fees $ 292,074.01 $ 800.00 Corporate Taxes $ 291,274.01 $ 25.89 Franchise Tax Board Estimate Penalty $ 291,248.12 $ 25.00 CA Filing Fee $ 291,223,12 $ 3,600,00 Legal Services $ 287,623,12 $ 1,880.00 Preparation U.S, &California Corp. Tax Returns $ 285,74112 $ 182,988.00 Final IRS Payment for Corporate Tax Return 2012 $ 102,755,12 $ 54,901.00 Final Franchise Tax Board Payment for Corporate Tax Return $ 47,854.12 12012 283,355.00 Ending Bank Balance 12/31/2013 $ 47,854.12 Michael L. Foster, Chief Financial Officer Date: Midpeninsula Regional ' District Memorandum O enS aceDst ct P P DATE: February 22, 2013 MEMO TO: MROSD Board of Directors THROUGH: Stephen E. Abbors,General Manager FROM: Clayton Koopmann, Resource Specialist I SUBJECT: Leptospirosis in Mesocarnivores Research Project UC Davis Veterinarians Mary Straub and Janet Foley are conducting a research project on District lands in an attempt to better understand Leptospirosis. Leptospirosis is among the world's most common diseases transmitted to people from animals and is caused by infection from bacteria, often resulting from contact with water or food contaminated by animal urine. While dogs and domestic livestock, including cattle, are vaccinated for Leptospirosis, wildlife are not. Leptospirosis is a potentially fatal disease in animals that are not vaccinated, as well as in humans, with up to a 25% fatality rate reported in some regions. The researchers are conducting their study at Rancho San Antonio Open Space Preserve and began work in early February 2013. Goals of the study are to understand the dynamics, mechanisms, and epidemiological implications for persistent vs. self-limiting infection in Leptospirosis. Leptospirosis is an emerging zoonotic disease worldwide and California has experienced several outbreaks in recent decades. Peri-urban wildlife, such as rodents and mesocarnivores (raccoons, opossums, skunks), can carry the Leptospira bacteria and may serve as reservoirs for the disease, possibly playing an important role in the transmission to domestic animals (mainly dogs) and humans. Understanding the ecology of Leptospira in heavily used open space, such as the Rancho San Antonio Open Space Preserve, is essential to understanding the risks of exposure to humans and domestic animals. The research program will trap and sample several species of mesocarnivores and rodents (secondary objective) and determine the prevalence of Leptospira in these animals as well as the strain(s) with which they are infected. Final reports are expected within two years of the conclusion of the trapping phase of the project and all information collected will be shared with the District. • fn lC1Fa Sr 1 . r of anon o andbrsprio RrIt Join us for a FREE event for all ages at Skyline Ridge Open Space Preserve* Learn to geocache Go on a bird "chase" and explore the - for birders of all trails in search levels (including of bird-themed beginners)! "treasures"! Make feeders Visit with for the our special feathered feathered , friends in your guests from own yard! Mickaboo and MickaCoo! Dissect an owl pellet to find out what these s Sorry - amazing creatures eat! cI`og� are not allowed Saturday, May 4th, 2013 10:OOam-3:00 m 04 � p Santa Clara Valley Play all day or just stay for awhile. Audubon Society *Directions, contact information & schedule of events on next page. No advance registration is required and parking is free. Some activities have limited space, available on a first-come-first-served basis. Sign up when you arrive at the event.* Pack a "no garbage lunch" and have a picnic; drinking water will be available. Co-sponsored by: Midpeninsula Regional Open Santa Clara Valley Space District Audubon Society Contact: Renee Fitzsimons Contact:Toby Goldberg (650)691-1200 or rfitzsimons@openspace.org (408)252-3740 or programs@scvas.org Santa Clara Valley www.openspace.org www.scvas.org Audubon Society Enjoy a day of adventure, science, birding, hiking, exploration - and, of course, fun! S New Date: Sunday, May 4th, 2013; 10:00am-3:00pm WINGDING FAMILY FEST Activity Schedule (for activities requiring advance sign-up) Bird "Chase" "Bird-Bonanza" Owl Pellet Dissection [All levels welcome!] Geocaching Hike Every 1/2 hour beginning at 10:30am (e.g. *11:00am-12:05pm Every 20 minutes beginning at 10:20am (e.g. 10:30am, 11:00am, 11:30am,etc.). 12:20-1:25pm 10:20am, 10:40am, 11:00am,etc.). Last one at 2:00= Last one at 2:40Rm *2:00-3:OOpm *tstas actividades tendran traducciones en Espanol sf se necesita Space is limited for each of the above activities and available on a first-come-first-served basis only. Sign up for these activities when you arrive at the event. For bird chases and geogache hikes, participants should arrive at the activity sign-in area at least 15 minutes before their registered activity time. Each activity begins PROMPTLY at the scheduled time. PLEASE NOTE: Exact schedule is subject to change without notice.An updated schedule will be posted on the SCVAS Lai website(go to www.scvas.org-click on "Kids' Corner")and at registration the day of the event. Directions to Skyline Ridge Open Space Preserve: Skyline Ridge OSP is located on Skyline Blvd (Hwy 35), one mile south of Page Mill/Alpine Rd/Skyline Blvd intersection. After entering the Preserve, proceed to the farthest parking lot on the left. Skyline Ridge From 280: Alternative Route (Hwy 85): -Take the Page Mill Rd Exit and head west into -Take Hwy 85 to Saratoga Ave; head west the hills (towards Arastradero Rd). - Saratoga Ave becomes Hwy 9 in approx. 2 miles - Continue on Page Mill Rd for approx. 9 miles. - Continue on Hwy 9 for approx. 7 miles -Turn left at the Stop Sign onto Skyline Blvd. -Turn right onto Skyline Blvd/Hwy 35 - Continue for approx. 1 mile, then turn right into - Continue for approx. 5.5 miles and turn left into Skyline Ridge OSP. Skyline Ridge OSP. CAUTION: This is a very curvy/winding route! This route is longer, but less winding. ' ( Open Space Midpeninsula DisRtrict egional For Immedi ate Release Date: February 22, 2013 Contact: Peggy Koenig, Public Affairs Specialist 650-691-1200 Midpeninsula Regional Open Space District to Host Free Children's Event at Local Bookstore Los Altos,California [February 22,20131—The Midpeninsula Regional Open Space District (District) is hosting a family outreach event on Saturday, March 9, from 12:30 p.m. - 2:00 p.m. The event will take place at Linden Tree Books at 265 State Street in downtown Los Altos, CA. The event is in celebration of the District's 40th anniversary and the publication of its new coffee table book titled Room to Breathe: The Wild Heart of the San Francisco Peninsula published by Heyday Books. The event is free to the public and includes children's nature-themed activities and games, arts and crafts, and information about area preserves and outdoor recreation opportunities. The District is one of the largest urban regional preserve districts in California with over 60,000 acres and more than 200 miles of trails for hikers, horseback riders, and bicyclists on 26 preserves including the tree-studded skyline of the Santa Cruz Mountains from San Mateo to Los Gatos. About the Book To commemorate its 40th anniversary milestone, the District collaborated with Heyday Books on Room to Breathe: The Wild Heart of the San Francisco Peninsula, a book of photos, paintings, and poetry depicting the natural beauty and diversity of these landscapes. An essential addition to the library of those with a keen appreciation for the Bay Area's natural beauty, Room to Breathe offers a unique glimpse into the preserves through the visitor's eyes. The 12 x 9-inch, paperback art-based format book is 135 pages, with 100 color photographs and paintings. Room to Breathe is available for sale at Linden Tree Books and online. ROOM TO BREATHE • . , GLihdeh 6TPee Created by voters in 1972, the Midpeninsula Regional Open Space District has successfully protected more than 60,000 acres of open space. The District is a California special district governed by an elected board of directors. The District's mission is to acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. www.onensnaca= Midpeninsula Regional Open Space District For Immediate Release Date: February 14, 2013 Contact: Peggy Koenig, Public Affairs Specialist 650-691-1200 Midpeninsula Regional Open Space District to Host Free Family Event at Local Bookstore Los Altos,California [February 14,20131—The Midpeninsula Regional Open Space District is hosting a book-signing and public outreach event on Saturday, March 2, from 1:00 - 3:00 p.m. at Kepler's Books in Menlo Park, CA. The event is in celebration of the District's 40 1h anniversary and the publication of its new coffee table book titled Room to Breathe: The Wild Heart of the San Francisco Peninsula published by Heyday Books. The event is free to the public and includes nature-therned activities and crafts, information about area preserves and outdoor recreation opportunities, and a chance to meet the book's author and some of its contributors. In addition, at 1:30 p.m., Malcolm Margolin, local author and founder and executive director of Heyday Books, will give a brief talk about Room to Breathe and history on the Bay Area. The District is one of the largest urban regional preserve districts in California with over 60,000 acres and more than 200 miles of trails for hikers, horseback riders, and bicyclists on 26 preserves including the tree-studded skyline of the Santa Cruz Mountains from San Mateo to Los Gatos. About the Book 01h To commemorate its 4 anniversary milestone,the District collaborated with Heyday Books on Room to Breathe: The Wild Heart of the San Francisco Peninsula, a book of photos, paintings, and poetry depicting the natural beauty and diversity of these landscapes. An essential addition to the library of those with a keen appreciation for the Bay Area's natural beauty, Room to Breathe offers a unique glimpse into the preserves through the visitor's eyes. The 12 x 9-inch, paperback art-based format book is 135 pages, with 100 color photographs and paintings. Room to Breathe is available for sale at Kepler's and online. R 0 0 M TO, F",�T NT!'E KEPLER S ARTS & LECTURES Created by voters in 1972, the Midpeninsula Regional Open Space District has successfully protected more than 60,000 acres of open space. The District is a California special district governed by an elected board of directors. The District's mission is to acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the natural environment, and provide opportunities for ecologically sensitive public enjoyment and education. www.onensnace-ga I