HomeMy Public PortalAbout08-23-94 BLOCK WATCH CAPTAINS V;
CITY OF LYNWOOD
BLOCK CLUB CAPTAINS'
Regular Meeting
3100 E. Imperial Hwy
August 23, 1994
AGENDA
6.30 P.M
I CALL TO ORDER
II INVOCATION
III. PLEDGE OF ALLEGIANCE
IV APPROVAL OF MINUTES FOR July 26, 1994
V. REPORT BY STAFF
A. Scheduled City Events
VI OLD BUSINESS
A. Block Captains' Workshop Committee Report
B. By -laws, Goals and Objectives
VII NEW BUSINESS
VIII PUBLIC ORAL COMMUNICATION
IX. BLOCK CAPTAINS ORAL COMMUNICATION
X. ADJOURNMENT
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BLOCK CLUB CAPTAINS
Regular Membership Meeting
3100 E. Imperial
July 26, 1994
MINUTES
The Block Watch Captains met for their regular membership meeting on
July 26, 1994, 6 30 p m at the Lynwood Activity Center, 3100 E. Imperial Highway,
Lynwood, CA
Seven (7) Block Club Captains were in attendance. Staff present was Jim Given,
Project Manager of the Recreation & Community Services Department and Janice M
Thomas, Administrative Aide.
I. CALL TO ORDER
Mr. Percy Brown, Chairperson called the Block Club Captain's meeting to
order at 6:37 P.M.
II. INVOCATION
Captain Eloise Evans prayed.
III. PLEDGE OF ALLEGIANCE
Captain Evans led the group in the Pledge of Allegiance.
IV. APPROVAL OF (MINUTES
The minutes of .tune 26, 1994 was MOVED and APPROVED with an amendment
to include the date of August 27 for the workshop.
V. REPORT BY STAFF
Staff announced that the dates for the workshop was confirmed.
VI. OLD BUSINESS
Chairperson Brown requested that a copy of the By -laws be sent with the
next agenda. The By -laws will be discussed at the next regularly scheduled
meeting.
Captain Bill Lewis led a discussion regarding the Block Captains workshop
scheduled for August 27 and September 10. He pointed out that he would
like the issue of fleas and mosquitoes discussed at the workshop. Captain
Evans questioned if the City was charging for spraying the area for insects
as before. Mr. Lewis advised that all Block Captains be notified of the
workshop. He reported that Father O'Connell of the South Central
Organizing Committee (SCOC) wanted all day for the workshop on September
10 The structure of the workshop for that day would be as follows:
9:00 - 9:30 Continental breakfast
9:30 - 12:00 Role Playing Session
12:00 - 1:00 Lunch
1:00 - 3:00 How to Separate Issues from Problems Session
3:00 - 5:00 How to Resolve Issues and Problems
Captain Evans questioned if there was a charge for the SCOC organization.
It was MOVED and SECONDED and CARRIED t0 designate September 10th as an
all day workshop for the Block Captains.
Captain Evans suggested that the City provide an acknowledgement to the
South Central Organizing Committee for services donated for the workshop.
It was suggested by Captain Evans to make it mandatory for all Block
Captains attend the workshops, put a press release in newspapers, and make
sure that money was available for lunch and breakfast.
Captain Lewis mentioned that the people on his block has been gracious
during the time of his father's death and he would like to thank everyone.
VII. NEW BUSINESS
None
VIII. ORAL COMMUNICATIONS BY BLOCK CAPTAINS
Captain Evans invited all present to attend the Planning Commission
meeting scheduled after this meeting at City Hall. The discussion for the
meeting will be the admission of the uhuruh Drug Rehabilitation Center to
be located at Norton and Martin Luther King Blvd. Captain Evans reflected
the consensus to not support this addition to the City.
Captain Jose Loya expressed his desire for Block Captains to have Honorary
Badges from the Sheriff's Department.
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Captain Lewis questioned the status of the hats and jackets for Captains.
Staff was requested to provide name of Block Captain on street where the
deceased 11 year old basketball member lived.
Captain Mcaeod said a Benevolence Committee should be added to the list
of committees within the By -Laws.
IX. PUBLIC ORAL COMMUNICATIONS
None
X. ADJOURNMENT
There being no further business, the meeting adjourned to the next
regularly scheduled meeting August 23, 1994.
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LYNWOOD -BLOCK COUNCIL
BY -LAWS
ARTICLE I - THE BLOCK COUNCIL
Section 1. Office of the Block Council. The office of the Block
Council shall be at the City of lynwood.
Section 2. Membership. The Block Council shall be composed
of Lynwood's citizens, including one representative from each Block Club Normally, all
Regions will have at least one volunteer assigned to it.
Section 3 Term of Membership. The term of membership on
the Block Council shall be unrestricted.
ARTICLE II - THE OFFICERS
Section 1. Officers. The Officers of the Block Council shall be
a Chairperson, Vice - Chairperson, Treasurer, Secretary and Parliamentarian.
Section 2. Chairperson. It shall be the duty of the Chairperson
to preside at all meetings of the Block Council. Except as otherwise authorized by resolution
of the Block Council, the Chairperson shall sign all documents and instruments made or
authorized by the Block Council. The Chairperson or a designee shall report on behalf of the
Block Council all recommendations and proposals of the Block Council to the City Council.
Section 3. Vice- Chairperson. The Vice - Chairperson will
assume the duties of the Chairperson in the absence, incapacity, resignation or death of
the Chairperson.
Section 4. Treasurer. The Treasurer shall manage all donations
made to the Block Council and maintain an expense log for the Block Council. Monies
received will be deposited in a special designated account with the City Treasurer.
Section 5. Secretary. In the absence of the Chairperson and
Vice - Chairperson, the secretary will assume the duties of the Chairperson and Vice -
Chairperson at all meetings. Shall record all Block Council minutes and be responsible for
the generation and distribution of all correspondence.
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Section 6. Parliamentarian. It shall be the duty of the
Parliamentarian to ensure that the rules of the by -laws are conformed to in regards to the
action, conduct, method, procedure and arrangement in which the Block Council meetings
are held.
The Parliamentarian shall report any actions, motions or activities that are in violation of the
by -laws.
Section 7 Election and Term of Office. Each officer shall hold
office for two- (2) years from the date of election. Vacancies during the year shall be filled
by the regular procedure. Each person elected to fill a vacancy shall hold office only for the
unexpired term of the officer replaced. It shall be the right of each member of the Block
Council to cast one vote for a candidate. for office.
BLOCK COUNCIL - MEETING
Section 1. Regular Meeting. Regular meetings shall be held with
notice on the 4th Tuesday of each month at 6:30 p.m. in the Lynwood Activity Center (In
the event that the date of a regular meeting falls on a legal holiday, said meeting shall be held
the next succeeding Tuesday, at the same time and place). There will be a maximum of
fifteen minutes waiting period to establish a quorum at each regular and special meeting.
Section 2. Special Meetings. Special Meetings may be called at
any time by the Chairperson or by three (3) members of the Block Council by delivering
personally or by mail, written or telephone notification to each member of the Block Council
not less than 48 hours in advance of said Special Meeting.
Section 3 Adjourned Meetings. Regular and special meetings
may be adjourned at such time and place determined by the Chairperson.
Section 4. Quorum. Members in attendance shall constitute a
quorum which must be maintained for the purpose of conducting its business and exercising
its powers for all other purposes.
Section 5 Order of Business. At the regular meeting of the
Block Council the following shall be the order of events:
(1) Call to order
(2) Invocation
(3) Pledge of Allegiance
(4) Approval of the Minutes of the Previous Meetings
(5) Communications
(6) Reports of Officers
(7) Old Business
(8) New Business
(9) Adjournment
Each meeting of the Block Council shall open with a prayer and the Pledge of Allegiance
Section 6. Robert Rules of Order. All rules of order not herein
provided for shall be determined in accordance with Roberts Rule of Order.
ARTICLE V - DUTIES OF BLOCK COUNCEL
Section 1. Duties. The Block Council shall carry out those duties
as set forth in the Block Council By -Laws. The Block Council shall also develop a set of
yearly goals and objectives before July 31, of each fiscal year.
The Chairperson will have the duty of assigning the committees at -large their primary regional
responsibility. Normally, all regions will have at least two representatives assigned to it. The
at -large committee assignments will be rotated so as to provide each region with equal
representatives.
ARTICLE VI - POLICIES
Section 1. Resources. All activities that require the sue of Block
Council resources such as funds, copying, mailing, typing, phoning, etc., shall be approved
by the body.
Section 2. No Block Council Member. Shall use the position
of Block Council to endorse any cause or activity without the expressed approval of the Block
Council.
ARTICLE VII - AMENDMENTS
Action 1. Amendments of By -Laws. The By -Laws of the Block
Council shall be amended only with the approval of a quorum of members. However, no
amendments shall be adopted unless at least seven (7) days written notice of the proposed
amendment has been previously given to all members of the Block Council.
ARTICLE VIII - COMMITT EES
The Block Council shall establish standing committees and various special committees for the
purpose of carrying out its official duties.
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BLOCK COUNCIL
GOALS and OBJECTIVES
Receive and process information received from individuals and /or groups that depict a
concern or problem in the area of Block Clubs.
Objectives
A. Train -each Block club in the proper use of the City's complaint system and forms. Also
attend and coordinate a leadership workshop for Council at least twice a year.
B. Maintain a work schedule and program for use at a workstation or community -based
facility
C. Maintain a Code Enforcement volunteer for each Block Club and arrange for them to
attend at least one workshop.
D Maintain Block Council satellite volunteers for each region.
Goal 1I
Organize, coordinate and oversee Block Clubs.
Obiectives
A. Prepare and disseminate information packages for purposes of assisting existing Block
Clubs and facilitating the development of new clubs.
B. Organize at least 50 new Block Clubs city -wide or as determined by the membership
committee.
C. Maintain and up date a Block Club tracking and mapping system.
D Organize and conduct a city -wide leadership training conference for officers of Block
Clubs.
E. Create and maintain a data base for Block Clubs.
F. Identification cards for all active Block Club members.
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G. Establish and maintain standing committees and assist the Block Club Council in obtaining
goals and objectives.
Standing Committees shall be as follows
1. Clergy Committee
2. Membership Committee
3. Senior Citizen Committee
4. Block \Neighborhood Watch Committee
5. Projects, Programs and Events Committee
6. Youth Coordination
7. Research and Information Committee
8. Block Beautification
9. Emergency Preparedness Public Safety Committee
10 Block Socials Committee
11 Multiculture Committee
12. Political Action Committee
There shall be at least one Standing Committee Coordinator for each region.
Goal III
Make recommendations to the City Council on various matters regarding Block Clubs that
have been presented to the Block Council.
Objectives
A. Solicit information of Block Clubs and similar organizations and their operations of at
least three other cities. (Commissions or Councils)
B. Make viable recommendations to the Council after careful deliberation and refinement
by the first Tuesday following the Block Council meeting.
C. Develop a procedure for all Block Club activities.
D Support the City-wide Beautification Plan.
Goal ry
Maintain effective relations with Block Groups through representation at Block Club meetings
and events.
A. Maintain a master calendar for Block Club activities, civic events, meetings, etc., for
proper publicity. And make certain the information is received by the Citizens of
Lynwood.
B. Develop and host an awards and recognition program for Block Clubs and other
organizations. (Project /Events)
C. Conduct a city -wide Block Club forum to gather insights and information relative to Block
Club needs and concerns. (Information)
D. Promote Christmas decorations contest and host the awards program. (Program /Events)
E. Promote an open house /City Fair conjunction with recruitment drive. (Membership)
F Support a city -wide "Unity" festival for Block Clubs in each region. (Program /Events)
G. Have advancement workshop for leadership of Block Clubs and other designated
organizations.
1. Develop a district library /museum to be co- located in the community -based facility
(Information)
J Maintain use of bulletin boards location in the community -based facility.
K. Have at least two (2) fund raisers such as a city -wide Block Club swap meet. (Program)
L. Support a Recycling Program.
M. Develop a consensus set of Block Club community "values ". (Membership)
N. Promote a Block Club "Adopt A" program involving parks, streets, and school, etc.,
(Beautification)
O. Operate a Block Council program on local cable network.
H. Develop a Block Council scholarship plan.