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HomeMy Public PortalAboutr 12-185Vovlhlfi of the Porog1I of (artere (� �� No. 12 -185 Date of Adoption T 6 f 2012., AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T&M ASSOCIATES — FEMA PROJECT ASSISTANCE INDUSTRIAL ROAD CULVERT CROSSING INVESTIGATION WORK- WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the FEMA Project Assistance Industrial Road Culvert Crossing Investigation Work; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &vI Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $10,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said propose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T &M Associates for engineering services related to the FEMA Project Assistance Industrial Road Culvert Crossing Investigation Work, in a total amount of $10,000.00 billable in accordance with T &M's existing contract with the Borough is hereby approved; 2. That annexed hereto is a copy of said proposal; 3. That this action is approved as an award of a professional services contract pursuant to N.J.S:A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 6" day of December, 2012 and certified as a tote copy of the original on December 7, 2012. KATHLEEN M. BARNEY, - vhvlC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. Ba LIPD X DIAZ X r rwmr X S z X X - Indicate Vote Air - Absent NV -Not Voting XOR- Indicates Vole to Overrule veto Adopted at a meeting Of the Municipal Council I kcerriDpr 6. 2012 IERK - ���rtZIIU_T�rj MIOOIESEX COUNTY , � � e i \ie(u �craeu OFFICE OF KAT"LEEN M. BARNEY, RMCICI.IC I'IUNICIPAL CLEP.K i TO: Patrick J. DeBlasio, Treasurer Borough of Carteret 0 TEL (732) 541 -3800 ` FAX (732) 541 -8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 ' 1G... Y Date: 4, 2012 REQUEST FOR CERTIFICATION OFAVAILABLE FUNDS: - , .w; u c�I., I -,rra vices, Re: FlTW PCOjEr-t Assist -ar TxdstnAl Raid Culvert Gcossim Invest' ation tbrk Name of Account; AMO UNT TO BE ENCUMBERED: Total a malt of $10,000 billiable in to contract rdarce faith T 4 - 3 tir p - t V k BARB .y CERTIFICATION OF,4VAU ABILITY OF FUNDS T, Treasurer of the Borough of Carteret,' do hereby certify that there are suff icient fi __.budget to_ehable the Municipal Council to authorize the entering info a contract betwe and: 1� The funds available for this contract ar in the Budget, in the account of C 0 L( ✓/1 Ioq -c v in the amount Of JAS, may, • D By this certificat on I have hereby encumbered the above named accoupor the ou ofrr the � ( cotract. PATRICK J. MBLASTO, Treasurer Date: r5' of Carteret i. is 1373 BROAD STREET SUITE 306 CLIFTOiV NJ 07013 -4231 (973) 614 - 0005 " fax (973) 614 -0025 ' riwN,tandmassoclates.cora CART -02230 Mayor and Borough Council I Borough of Carteret i 61 Cooke Avenue Carteret, NJ 07008 Re: FEAIA Project Assistance Industrial Road Culvert Investigation Dear Mayor and Council Members: I`L �;, ASSODIATES November 8, 2012 As requested we are providing this preliminary scope of services and fee estimate to assist the Borough with various projects, on an as needed basis, related to infrastructure and other damage caused by Hurricane Sandy. One such project that we are assisting the Borough with is the investigation of three (3) storm water culverts which cross under Industrial Road and two (2) adjacent storm water outfalls all of which discharge into the headwaters of Noe's Creek south of the road. Regarding the culvert investigations, we have conducted initial field reconnaissance and have coordinated and provided oversight for the internal culvert investigations with National Water Main Cleaning Co. (NWMCC) which took place on November 7` However, due to tidal conditions in Noe's Creek the culvert investigations could not be completed. Follow -up work includes further field investigations and inspections of the culverts and upstream storm sewer system (3 — 78" diameter pipes) leading to the culverts and a sinkhole which has been found near Locust Street upstream of the culverts in question. Due to severe corrosion that was found in one of the 78" stormwater pipes and has caused the sinkhole, the Borough has decided to internally inspect the five CMP culverts which cross under Industrial Road. Internal inspections are also planned for 42" and 48" CMP lines in the same area. In order to effectively accomplish the internal pipe inspections, it will be necessary to have a temporary cofferdam installed to isolate the culverts from the downstream Noe's Creek tide and pump out the culverts which are normally filled with tidal water from the creek. SCOPE OF SERVICES In order to accomplish the above described internal pipeline inspection efforts, the following scope of services will be required: I. We will review existing storm sewer mapping and Aerial Topographic Mapping within project area. L. ENGINEERS* PLANNERS * LANDSCAPE ARCHITECTS* ENVIRONMENTAL SCIENTISTS "SURVEYORS !r ' CIVIL * ELECTRICAL " ENVIRONMENTAL ° MECHANICAL ' MUNICI ?AL * SITE ' SOLID WY STE " STRUCTURAL." TRAFFIC - FRANSPORT4TI N CORPOWOE HEAUQUARTERS IN IWDLETU:'N, NJ; RECIO;4AL OFFICES: TOMS RIVER, NJ. MOORCSTOK'N, NJ; PU AICL'TR HEEIING. E{ : d S,,N JUAN, PUERT CART -02230 LI ASSOCIATES November g, 2012 Page 2 1,e; Mayor and Borough Council Borough of Carteret Re: FEMA Project Assistance Industrial Road Culvert Investigation 2. T &M will conduct field reconnaissance with Borough Officials and general contractors as needed to investigate and evaluate the stormwater outfalls. 3. Coordinate and schedule internal pipe investigation work with NWMCC. 4. Provide associated contract administration for the NWMCC work through the Borough's Annual Sewer Investigation Contract. 5. Outline the scope of work to construct a temporary cofferdam across Noe's Creek and pump out the upstream pipelines. 6. Research and determine an appropriate cofferdam system and obtain pricing for same. 7. Indentify and interview a general contractor who can perform the cofferdam construction and review cofferdam options. 8. We will schedule and attend a field meeting with the project contractor to review site conditions and scope of work. 9. Finalize scope of work with contractor and Borough Officials. 10. T &M will obtain, review, and negotiate contractors cost proposal for the sewer investigation and cofferdam construction. 11. Assist Borough with various contract award(s). 12, Arrange for NWMCC to conduct the internal pipeline investigations and oversee their operations. 13. Review the video reports of the internal investigations. 14. Provide a written report to the Borough of the investigation findings including recommendations for stormwater system repairs and or upgrades. 15. Prmide contract administration and oversight of cofferdam construction activities. 16. Research and file for project permits to allow the temporary cofferdam, system dewatering, and investigation work. We expect to solicit a cost proposal from NWMCC, and necessary subcontractor(s), under their existing Annual Sewer Investigation contract with the Borough to perform the required work. In a related matter, we are prepared to provide general engineering assistance and field services as necessary to the Borough to assist with the investigation and oversight of various Hurricane Sandy related infrastructure investigation and repair projects. Exceptions The above outlined scope of services is intended to provide general support and assistance to the Borough related to the Industrial Road Culvert Crossing investigative work and other Hurricane Sandy related damage throughout the Borough. Further, although a scope of services is provided, the fee provided for and approved herein is an estimate of engineering and field inspection services only and the final scope of the project may require additional tasks and fees. Once the required environmental permits are identified, we will advise the Borough if additional permit application preparation costs required. CART -02230 7 ASSOCIATES November 8, 2012 Page 3 Le: Mayor and Borough Council Borough of Carteret Re: FEMA ProleN Assistance Industrial Road Culvert Investigation Items specifically excluded from this scope of services include, but are not limited to agency permit fees and design and construction phase services related to the repair or upgrade of the stormwater system which may be required after this investigation is completed. Fee Schedule We will provide the above outlined scope of services as requested on an "as needed" basis and Propose an initial not to exceed fee of $10,000. Our services shall be billed in accordance with our current Schedule of Hourly Billing Rates and Schedule of Miscellaneous Charges included in our annual engineering service contract with the Borough. We appreciate the opportunity to submit this scope of services and fee estimate for professional services and to assist the Borough in their Hurricane Sandy cleanup and restoration efforts. if you have any questions concerning the above items, please do not hesitate to contact our office. Very truly yours, T &M ASI CIATES DONALD NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:sp cc: John DuPont, Director of Engineering Patrick DeBlasio, CFO Kathleen M. Barney, Clerk KaCART102230\C0rtasponden0o\FEMA Support Proposal — I 1.8.12.doox AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Star Ledger, a newspaper which is printed in Newark, New Jersey and published in Essex County, of general circulation in said county and state. One (1) time(s) once in each issue as follows: JUNE 13, 2013 Notary Public of New Jersey LINDA A. RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2 2016 Sworn and Subscribeg before Me this/ `PsAr�l of. 0 3