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HomeMy Public PortalAbout20130424 - Agenda Packet - Board of Directors (BOD) - 13-10 I Midpeninsula Regional i Open Space District Meeting 13-10 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle,Los Altos,CA 94022 Wednesday,April 24, 2013 SPECIAL MEETING BEGINS AT 5:00 P.M.* REGULAR MEETING BEGINS AT 7:00 P.M.* AGENDA 5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT- STUDY SESSION ROLL CALL 1. Presentation of Benchmark Feasibility Study(Public Opinion Poll)-K. Lenington 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT- OPEN SESSION ORAL COMMUNICATIONS-PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR I. Approve Minutes of the Special and Regular Board Meetings-April 10,2013 i 2. Approve Revised Claims Report 3. Written Communications-None 4. Renewal of District Controller's Investment Authority-M. Foster 7:10 BOARD BUSINESS 5. Approval of Santa Clara County Funding Agreement to Support District's Purchase of the Former Lobner Trust Property as an Addition to Monte Bello Open Space Preserve located at 18000 Stevens Canyon Road in unincorporated Santa Clara County(Assessor's Parcel Number 351-13-018)- M. Williams 6. Authorization to Retire the District's Retrospective Deposit Obligation with the California Joint Powers Insurance Authority-M. Foster 7:10 BOARD BUSINESS(CONTINUED) 7. Reclassification of Two Positions to Provide Accounting and Integrated Accounting and Finance System Support—K. Drayson INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information;request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TO ADDRESS THF so.4RD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by it written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200, Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022, 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board ot'Directors was posted and available for review on April 19,2013,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California, 94022. The agenda is also available on the District's web site at litV w'A o ispace oill. '1101- ZA P Signed this 19"'day of April,at Los Altos,California. District Clerk April 19,2013 Midpeninsula Regional Open Space District R-13-42 Meeting 13-10 April 24, 2013 STUDY SESSION AGENDA ITEM I STUDY SESSION AGENDA ITEM Presentation of Strategy Research Institute's Benchmark Feasibility Study(Public Opinion Poll) GENERAL MANAGER'S RECOMMENDATION Receive an informational presentation from Strategy Research Institute on a benchmark study conducted to assess likelyvoter opinion regarding Vision Plan priorities for the District and the p g g feasibility of placing a successful funding measure on the local ballot in the relatively near future. SUMMARY StrategyResearch. Institute(SRI) was contracted b Peninsula Open Space Trust(POST)to Y p P conduct a benchmark study to assess likely voter opinion regarding a wide range of open space issues. The Midpeninsula Regional Open Space District(District)participated in the review and comment on the questions and topics of the study, which included questions assessing likely voter opinion regarding Vision Plan related themes and the feasibility of placing a successful funding treasure on the local ballot in the relatively near future. Dr. George Manross is the Chairman and CEO of SRI and will present the results of the study. DISCUSSION The District's 2011 Strategic Plan calls for the District to work with constituents and both public and private organization partners to develop a comprehensive vision to complete and manage the Peninsula"greenbelt"over the next forty years. This initiative marks a new chapter in District history where broad, public engagement will be emphasized as the long-term vision unfolds. The pace at which the District implements its mission will be informed by public input to the Board of Directors and will ultimately be a function of available resources. Through the Vision Plan process, the District is reaching out to its constituents to better understand their preferences through a consultant-driven process, as well as engaging our partners to participate and expand our public outreach. A critical component of that outreach is the feedback the Board and staff will receive from the Community Advisory Committee,who will be involved in the development of the vision in more detail than can be achieved with the public-at-large. In addition to these efforts, the Peninsula Open Space Trust(POST), commissioned a benchmark study to assess likely voter opinion on a wide range of open space issues, including Vision Plan I R-13-42 Page 2 related themes. This study also tested the feasibility of placing a successful funding measure on the local ballot in the relatively near future. The results are the subject of this study session. Regardless of whether or not a funding measure is proposed or approved by the voters,both the Vision Plan itself, and the voter opinion information presented tonight, will help inform the District in its day-to-day prioritization of existing resources,planning for future projects and programs, and generally support more well-informed governance decisions. BOARD COMMITTEE REVIEW Committee action is not required for this informational agenda item. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. Notice was also sent to the Vision Plan interested parties list and to the Community Advisory Committee members. CEQA COMPLIANCE A presentation to the Board does not constitute a project under the California Environmental Quality Act(CEQA). NEXT STEPS Include the results from this benchmark study focused on the Vision Plan related themes into Vision Plan process. Responsible Department Head: Steve Abbors, General Manager Prepared by: Elaina Cuzick, Real Property Specialist Contact person: Steve Abbors, General Manager " ^ Claims No. 13-08 Meeting 13-10 Oebs 4/34/13 Revised � Midpeninsula Regional Open Space District # Amount Name Description � 1994* $38.874.22 Shute, Mihaly&Weinberger LLP Legal Services-ReclamoovnPlavRoview Support For Lehigh Quarry_ 199*5 $33.982.35 Jodi McGraw Consulting Technical Consultant For Vision Plan � 199*6 $28.397.34 Ascent Environmental Environmental Consulting Services For Integrated Pest � Management Policy 19947 $22.895.91 Shute,Mihaly&Weinberger LLP Assistant General Counsel Consultant Services � 1e948 *22.600�00 TKO Construction Pulgam Ridge Vvme'Tank Foundation Demolition 19949 $18.350z8 Potxonn Media Group P,inhnqSepimes-Mapo&Bmoxvnss For Various Preserves / Coloring Books rn,CxiN,ono Events/Factahe$s/Notecmrda/ Envelopes � 18950 $16.235.00 Stallings Painting Company pamUngSemioeu-TmnRanox � 19951 $11.337.63 Santa Clara County'Parks& District Share For Guadalupe River Watershed rMDL Recreation Department Coordinated Monitoring Program � 19952 $11.203.*2 Bay Cities Automatic Gates ECoM Staging Area Solar Auto Gate Installation 19953 $10.125D0 ~1 Rosemary Cameron Consulting Services For Capital Finance Meeting 1995* $9.576.50 B&JTrading Herbicide Sprayer For Weed Control 19955 $9.240�00 John Nnrtxmom Roberts&Associates DenignSemimmn-Mt. UmunhumSuuging*rea � 1995e $9,050.00 United States Geological Survey Districts Contribution For Operation&Maintenance{V The San G=gvnn Creek atnaunnqugo 1e957 $8.071 1O California Conservation Corps Planting&Vxeed Removal/wECDM Staging Area 19958 $7.902.00 Bay Area Asphalt&Cement Works Asphalt Work xtprD � 19958 *7.872.66 Home Depot Field Supplies/Supplies For FR3 Water Heater/Maintenance � Supplies For FFO/Tools For FFV&8rO/Disaster Cache � � Supplies/Supplies For DHF/SFV Generator Wiring/Blinds For Rental Residence/VWndmw For SR}Shop/Portable Band Saw � 19960 $7.76575 # Knapp Architects Historic Assessments&Research For Hawthorn Property 18981 *0 T�5 3O Hsieh, Bonny Reimbursement Notebook Docks, Ba�ohoa�Memory/nen� � . � . - . � Drives/Software 19962 $5.415.00 Design Concepts Graphic DeoigoGervkcea-Mapn/Fe Sheet Redesign / Promotional Flyers For Coffee Table Book/wmeomrdn/Strategic � r|on 1e963 *8.092.25 Gavden|and Power Equipment Tools For SFO/Supplies For Chainoaw,/Bmohnuuer Repairs / Pole Pruner/Parts For Equipment Repair/Pole Pruner Repair 1e96* $6,087.00 mpff&^annciamu Position Classification&Compensation Evaluation/Recruitment Swmi000 For District Clerk 1e965 $5.902.00 Dutromauo,|u|s Rock For Road Repair*x RSA/Rock For Trails&Roads- � Skyline Area/Rock For Thumwmod Bridle Trail 19966 $e.782.50 # Art Hall Bee Consultant BeoniveRomnvo|Somicnu-HawtxnrnPmpuny � 1e967 $5.011.*7 San Jose Boiler Works Annual Maintenance&Boiler Repairs-Ao 1e968 *5.000�00 Convergence Media Productions Film Production Work For Community Umnvacm vmev � � 19989 $5,000.00 Creexnide Center For Earth Literature Review,Monitoring Methods,Research&Report For 0uuurvmovn Grassland Burns 19970 *4.724A5 Accovnosmps Accounting Temps � 19971 $^.znnoo TimmxyCapnt.CEG EngineennQOve�iUht'Geological GunmyOfThomewoodBridle � Trail � 19e72 $4.275.00 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software � Implementation Support � � 19973 o4.252.00 Geg'o Trucking Service Trucking Services'Rock For Road Repair At RSA/Rock For � SFO Stock/Rock ForThomwovd Bridle Trail � 1997* $4.215.53 ^2 First National Bank Conferences&Training Expenses'Park Ranger Association � Conference E /California Rural Water Association � Training/California Trails&Geemwaym Conference/Legal& Practical Issues Of Easements Training/Defensive Tactics Training Supplies 18975 $3.435.47 Golden West Collision Center Maintenance Truck Auto Body Repairs Page,ms Claims No. 13-08 � Meeting 13-1O � Date 4/24/13 Revised Midpeninsula Regional Open Space District � # Amount Name Description 18978 $3.387.81 peo0ignu Tabletop Display&Banner Stands For Community Outreach � Events 1e977 $3.388,71 ^2 First National Bank Computer,Weboitn&Internet Expenses- Wi-Fi For GM& Director iPad/vveb nooUnq Service/Anti Spam Service For All � Users/Computer Network Equipment/Email Service Provider For Sending Email g|oam/Project MmnaQementVVwbviue Used For Vision Plan 19978 $3.318.75 Floors TnGo Rental Residence-Repair&Refinish Hardwood Floors � 19879 $3.09813 ^3 First National Bank Field Supplies/Two Trail Cameras&Security Boxes For Trail Cameras/Search&Rescue Kit/Ear Protection/Winter Work � Gloves/First Aid Supplies/Storage Boxes/Ladder Leveler / � � Poison Oak Cream/Service Cart For SrOShop � 19880 $3.008.*5 San Francisco Bay Bird Observatory Russian Ridge Bird Monitoring&Nest Surveys 19881 $2.842.13 ^a First National Bank Office Supplies/Paper Shredding Service/Office Furniture For SAO/Emergency Cache Supplies For GA0/vvote,Filters/ � Plotter Supplies 19982 *2.808.70 United Rentals Northwest Equipment Rental-Boom Lift For FFO Shop Water Heater Installation � � 19983 $2.400.00 Valley Tree Care Tree Pruning pxRSA 19984 $2.322.22 Ecological Concerns Native Revp e*muionMeinoananpa&MnnUohog-8xyonuRidge � Tree Farm Phase III 19985 $2.295.00 Normal Data Consulting Services'Citation Database � � 19986 $2.227.96 vvostom Truck Fabrication Power Mud Flaps For Maintenance Truck � � 19987 $2,200.00 The Creative Group Temporary Media Communication Specialist � 18988 $2.200.00 Minh La Leadership Consulting Services � 1e989 $2.167.07 John Shelton Culverts-Stock For FFD � 19980 *2.075.*4 ^o First National Bank Business Related Meals'Board Meetings/Closed Sessions / � Community Advisory Committee Meeting/OpemVuna Meeting � Book Promotion Event � 1e991 $1,900.00 TKO General Engineering& Emergency Creek Repair/wTxomewpqd � Construction 19992 *1.876.32 Pape' Machinery Excavator Part For Weed Removal 19993 $1.806.13 `o First National Bank Miscellaneous Expenses-Room Rental Deposit For Assistant General Manager Recruitment/Supplies For Outreach Activities/ � Disposal Of Tires&Rims/vimion p|on Brochure&Postcard � � 19994 $1.671�39 Gilroy Motorcycle Center ATV Repairs � 19995 $1.571.*3 TodcnGupph Janitorial Supplies 19996 $1.563.53 California Work Trucks Storage System For Maintenance Truck � 19997 $1.250.00 Dr.Frank Banemt Pmfeominna|Semiceu-ExeuuVveCoacmng 18e98 *1.230.00 Jacobson Transfer Moving Services-Piano Removal During Tmo Ranch Remodel 19998 $1.183.22 Peterson Trucks Vehicle Maintenance&Service � 20000 *1.172.00 Communication&Control Radio Repeater Site Rent'TomxaHill � 20001 $1.168.53 Del Woods Consulting Services For Bear Creek Stables 20002 $1.050o0 Pat O'Brien Consulting Services For Capital Finance Project � 20003 $1.031.9* Summit Uniforms Uniform Expenses � 20004 $1.000�00 California Pension Group Public Retirement Consulting Services 20005 $966.76 Redwood General Tire Company Tires&Tino Installation � 20008 $958.12 Lnwom Tools&Consumableo For SR}/Supplies For RestmomRepairs /*Rental Residence � zoOOr *93285 Big Creek Lumber Posts For pFOStock � 20008 $914.30 ^3 First National Bank Uniform Expenses � 20008 $88560 Office Team OfficeTvmp-FmmDoskRocepUonist � 20010 $800.00 South Skyline Fire Safe Council MROSo Share Cn Highway 35 Clearance Project 20011 $744.16 J*min. Foy. Dnponu&Gibson Professional Legal Services-Legal Support For ECDMParking Lot Page nm* Claim 1 -s N .o 3 08 Meeting 13-10 Date 4/24/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 20012 $704.17 The Workingman's Emporium Uniform Expenses 20013 $700.00 # AAA Junk Hauling&Delivery Services Hauling Services-Debris Removal At Hawthorn Property 20014 $658.16 Green Waste Debris Box&Garbage Service-SFO 20015 $612.15 Recology South Bay Dumpster Service-RSA&FFO 20016 $582.00 San Jose Water Company Water Service-RSA 20017 $579.00 *2 First National Bank Membership Dues-Society For Human Resource Management! American Society For Training&Development/American Society Of Safety Engineers 20018 $564.77 Sanguinetti,David Reimbursement-Mileage&Uniform Expenses 20019 $544.90 Geoinsite Engineering Services-Alma Waterline Landslide Investigation 20020 $543.75 Steven R. Hartsell Septic System Repair Plans For Toto Ranch 20021 $541.90 *3 Santa Clara County Tax Collector Property Tax For DiBenedetto Gift Parcel 20022 $520.00 U.S. Healthworks Medical Group Employee Medical Services 20023 $510.70 Orchard Supply Hardware Field Supplies/Locker/Tools/Drill Bit/Plumbing Supplies/ Shovels/Supplies For FFO Maintenance Projects 20024 $502.03 Life Assist CPR&First Aid Training Supplies 20025 $486.14 *4 San Mateo County Tax Collector 2012/2013 Property Tax For Redwood Park Parcels 20026 $429.97 *2 First National Bank Advertising,Subscriptions&Books-Web Forms Subscription/ Advertising For Accountant Recruitment 20027 $425.00 Aaron's Septic Tank Service Pumping Services-Windy Hill 20028 $369.18 Grainger Supplies For SFO Flag Pole/Gloves 20029 $357.97 Verbrugge,Andrew Reimbursement-Wildland Fire Training Expenses 20030 $334.93 *2 First National Bank Vehicle Maintenance&Supplies 20031 $330.01 Servicewear Apparel Uniform Expenses 20032 $318.90 Hopp, Richard Reimbursement-Uniform Expenses 20033 $315.00 Alan Leftridge Interpretive Writing Workshop 20034 $312.00 Santa Clara County-Office Of The Fingerprinting Services Sheriff 20035 $299.83 Petty Cash Bridge Toll/Parking Fees/Field Supplies/Office Supplies For SAO/Nature Center Supplies/Park Ranger Association Conference&Trails Conference Expenses 20036 $292.00 Hoge, Fenton,Jones&Appel Legal Services-Chiocchi Litigation 20037 $270.56 Roessler,Cindy Reimbursement-Mileage&California Invasive Plant Council Conference Expenses 20038 $265.93 # Graniterock Granite For Driveway Repairs At Hawthorn Property 20039 $240.00 Lenington,Kirk Reimbursement-Cell Phone 20040 $232.20 The Sign Shop Signs For Pulgas Ridge 20041 $227.62 Jurich,Michael Reimbursement-Propane For RSA Air Monitoring Support 20042 $223.18 Miller, Ken Reimbursement-EMT Recertification Training&Uniform Expense 20043 $212.60 Continuing Education Of The Bar Legal Books&Updates 20044 $197.88 Mallory Safety&Supply Field Supplies-Work Gloves 20045 $194.95 Sunnyvale Ford Vehicle Maintenance&Repairs 20046 $189.26 Beck's Shoes Uniform Expense-Boots&Insoles 20047 $165.00 Costco Membership Annual Membership Dues 20048 $160.15 West Coast Aggregates Rock For Cordilleras Trail At Pulgas Ridge 20049 $145.00 Simms Plumbing&Water Equipment Plumbing Repairs-Rental Residence 20050 $117.14 # United Site Services Sanitation Services For Crew Doing Work At The Hawthorn Property 20051 $114.57 Mission Trail Waste Systems Garbage Service-AO 20052 $108.39 # Orchard Supply Hardware Asphalt For Hawthorn Driveway 20053 $108.32 San Jose Water Company Water Service-Rental Residence 20054 $105.86 Quartermaster Uniform Expense Page 3 of 5 � � � ` Claims No. 13'08 � yWemUnQ 13'1O � � Date 4/24/ 3 Revised Midpeninsula Regional Open Space District # Amount Name Description � 20055 *95.91 Couerel,8cou Reimbursement'Uniform Expenses � 20058 $93.05 ^2 First National Bank Volunteer&Docent Events&SCommunity � Outreach Volunteers/Photo Printing For Docent Service Recognition Award � 20057 $91.80 West Payment Center Monthly Legal Information Charges 20058 $88.36 Koenig,Peggy Reimbursement'Mileage 20059 $85,18 ^2 First National Bank Nature Center Supplies'Display Boxes&Holders � 20060 $75O� w��m PomoUu Lu���x�nv�mmn��ecxan��p��m,|mem��P�mv| � � . � 20061 *63.66 Protection One Fire Inspection&Monitoring'm] � � 20082 $61.59 Topley. David Reimbursement'Mileage � 20063 $61.00 Chung.Jeun Reimbursement'Recording Fee For PrzybyloPower Of Attorney � 20064 $00J5 .0 First National Bank Event Supplies&Expenses'Supplies For Ch|ldmn'wColoring � � Sheets For Outreach Events � � 20065 goo�g6 Downing,Brendan Reimbursement' nU one� CPh � � � � 20066 *55.48 Fitzsimons,Renee Reimbvrsemwm-Mileagu � 20057 $51 �4 Hernandez, Reimbursement � � . � 20060 $47.25 ID Plus Name Tags � 2006e *45.58 V|ine Field Supply 20070 $40.00 Beckman,Craig Reimbursement'Cell Phone � 20071 *38.58 Stanton, Eric neim»vmnment-Unnonn Expenses 20073 �n2y7 Gibbons, n�im�v�wmmn�-UnU�nnExponmem � � � 20073 $31.03 Kwik Key Lock&Safe Company Lock&Key Services-Replacement Key For m] � 30074 *12.67 United Parcel Service Parcel Shipping � � 20075 *10.00 City O,Palo Alto Utilities Utility Feeo-n|aoxMuuntem � � 20076e $3.280.00 Aconon»empm Accounting Temp 20077R $3.0*9.05 Sears Storage Containers For DFOShop 20078R %2.268.09 Hertz Equipment Rental Equipment Rental-Excavator Rental For Culvert Replacement px RSA � 2007em $1.78e.78 cmm*wmmvuvn Vehicle Maintenance uRepairs � ou000n *1u0OOV w Vv0000iue&pv�o|�pnv�vop��no/ pm�vo|Se=ico�'n�wnvmPmpwuy � . � 20081 n $987.40 ARC Digital Imaging Supplies For Outreach Events � � 20082K $712.2* Goodyear Auto Service Center nnoo 20083R $559.32 United Site Services Sanitation Services-Sierra pou|m Fremont Older � 20084n $430,00 Del Rey Building Maintenance Cleaning Services'Rental Residence � 20085R $420.55 Gurden|ond Power Equipment Parts For Generator/Supplies For Brush Cutters/Parts For � ChoinnawRepai, � 000eeR $390.1e Stevens Creek Quarry Base Rock For Culvert Replacement/wRSA � � 20087R $3V23� G�OOp^|ono Erosion� � � Restoration 20088R $36634 Tyco Integrated Security Alarm Service'FFO � � 20089R $32410 California Water Service Company Water Service'FpO&Rental Residence 200e0m *159,80 Petmtex Fuel Pump Repair'FFV � 20091R $143.02 O'Reilly Auto Parts Battery For Flat Bed Trailer/Fuses/Console Cup Holder � 20092R $121.67 PamunsMpuia Group Printing Services'Photo Activity Cards For Outreach Events � � 20093R $110.74 Lewis,Shelly Reimbursement'Mileage � � 200e4n $81.00 ID Plus Name Tags � � 20895R $70�89 Jackson-Hirsh Laminating Supplies � � � 20096w $7024 West Valley Collection Garbage Service'SA0 � 20097R $80.25 TudcoGupply Janitorial Supplies'FFO � 20098R $60.00 Bunknmh. Michae| Reimbursement'Cell Phone 20099R $34.76 # California Water Service Company Water Service'Hawthorn Property 30100m $26.25 Rayne Cn San Jose Water Service'Fremont Older � � Page^wu � � � Claims No. 13-08 Meeting 13-10 Date 4/24/13 Revised Midpeninsula Regional ©pen Space District # Amount Name Description 20101 R $21.75 Reed&Graham Erosion Control Supplies For Pulgas Ridge Water Tank Restoration 20102 R $11.31 United Parcel Service Parcel Shipping Total $449,223.77 *1 Urgent check issued 4/18/13 *2 Urgent check issued 4/4113 The total amount for First National Bank is$19,901.93 *3 Urgent check issued 4/11/13 *4 Urgent check issued 4/11/13 # Hawthorn expenses Page 5 of 5 � ' Claims No. 13-08 � Meeting 13-10 Date 4/19/13 Midpeninsula Regional Open Space District # Amount Name Description 1e9*4 $38.87*�22 Shute, Mihaly&Weinberger LLP Legal Services-Reclamation Plan Review Support For Lehigh Quarry 19945 $33,982.35 Jodi McGraw Consulting Technical Consultant For Vision Plan � 1e945 $28.397.34 Ascent Environmental Environmental Consulting Services For Integrated Pest � Management Policy � � 19947 $32.895.91 Shute, Mihaly&Weinbenge,LLP Assistant General Counsel Consultant Services � � 199*8 $22.800�00 TKO Construction Pu|ges Ridge Water Tank Foundation Demolition � 19949 $18.350.28 pamnnu Media Group Printing Services-Maps&Brochures For Various Preserves / � � Coloring avoxw Fo,Cm|dnens Events/pu6tnoeeto/wmemmndn � Envelopes � 19950 $16.235.00 Stallings Painting Company PainUngSewiceo-Tvmnancm � 1995/ $11.237.62 Santa Clara County'Parks& District Share For Guadalupe River Watershed nwDL � � Recreation Department Coordinated Monitoring Program � � 19952 $11.203.42 Bay Cities Automatic Gates ECDM Staging Area Solar Auto Gate Installation � 19e53 $10.125.00 ~1 Rosemary Cameron Consulting Services For Capital Finance Meeting S � 19954 *9.576.e0 B&JTrading Herbicide n,^yerrp,vvved Control � � 1e955 $9.240.00 John Nnrthmovo Roberts&Associates Design Services-Mt.Umunoum Staging Area � 18958 $9,050.00 United States Geological Survey Districts Contribution For Operation&Maintenance Cv The San � Gmqnnn Creek St'eomgoqe � 19957 *8.071.10 California Conservation Corps Planting&Weed Removal/NECoM Staging Area � 19958 *7.90200 Boy a eo*oph lt&Cement Works Asphalt rkAxFFO 19959 $/.872.66 Home Depot Field Supplies/Supplies For FrO Water Heater/Maintenance � Supplies For FFo/Tools For rF0&SpO/Disaster Cache � Supplies/Supplies For onF/SFO Generator Wiring/Blinds For Rental Residence/Window For SRJ Shop/Portable Band Saw � 19960 *7.765.75 # Knapp Architects Historic Assessments&Research For Hawthorn Property � 1B981 *O755oO Hsieh, Benny Reimbursement Batteries Memory | � . . . Drives/Software � 18982 $6.415o0 Design Concepts Graphic Design Services-Maps/Fact Sheet Redesign/ � � Promotional Flyers For Coffee Table Book/wmexonin/Strategic � � Plan � � 19963 $6.09225 Sm,d*n|mnd Power Equipment Tools For SpO/Supplies For C»minaow/8wnxnvww,Repairs / � Pole Pruner/Parts For Equipment Repair/Pole Pruner Repair � 199e4 $6'087.00 Koff&Associates Position Classification&Compensation Evaluation/Recruitment Services For District Clerk 18885 $5.902.00 DmmMmeria|s Rock For Road Repair At RSA/Rock For Trails&Roads' � Skyline Area/Rock For Thn,nwpvd Bridle Trail � 19868 $5.782.50 # Art Hall Bee Consultant Bee Hive Removal Services-Hawthorn Property � � 19e67 $5O11 57 �anJounBoi|o,vxomo Annual. � � � 19968 $5.000.00 Convergence Media Productions Film Production Work For Community Outreach Video � � 19969 $5,000.00 Crenkoida Center For Earth Literature Review,Monitoring Methods,Research&Report For � Observation Grassland Burns 19970 $4.724.15 *coounuempo Accounting Temps � 19971 $4.283.00 Timothy C Best,CEG Engineering Oversight-Geological Survey{fTnvmewnpdBridle Trail 19972 $4.275.00 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software � Implementation Support 19973 $*.2e2.00 Gneo's Trucking Service Trucking Services-Rock For Road Repair/w RSA/Rock For � SpO Stock/Rock For T»omwoou Bridle Trail � 1enr* $*�1ss� .0 nnmmanonu|eanx Conferences pamnonoe,�auv�unvn � � . � - � � Conference Expenses/California Rural Water Association � Training/California Trails&o,eumways;Conference/Legal u � Pmmioo||muuus Of Easements Training/Defensive Tactics Training Supplies � 18975 *3.435.47 Golden West Collision Center Maintenance Truck Auto Body Repairs � Page`m* � � � Claims No. 13-08 Meeting 13-10 Date 4/19/13 Midpeninsula Regional Open Space District # Amount Name Description 19976 $3,367.91 FastSigns Tabletop Display&Banner Stands For Community Outreach Events 19977 $3,366.71 *2 First National Bank Computer,Website&Internet Expenses- Wi-Fi For GM& Director iPad/Web Hosting Service/Anti Spam Service For All Users/Computer Network Equipment/Email Service Provider For Sending Email Blasts/Project Management Website Used For Vision Plan 19978 $3,318.75 Floors To Go Rental Residence-Repair&Refinish Hardwood Floors 19979 $3,098.13 *2 First National Bank Field Supplies/Two Trail Cameras&Security Boxes For Trail Cameras/Search&Rescue Kit/Ear Protection/Winter Work Gloves/First Aid Supplies/Storage Boxes/Ladder Leveler/ Poison Oak Cream/Service Cart For SFO Shop 19980 $3,008.45 San Francisco Bay Bird Observatory Russian Ridge Bird Monitoring&Nest Surveys 19981 $2,842.13 *2 First National Bank Office Supplies/Paper Shredding Service/Office Furniture For SAO/Emergency Cache Supplies For SAO/Water Filters/ Plotter Supplies 19982 $2,808.70 United Rentals Northwest Equipment Rental-Boom Lift For FFO Shop Water Heater Installation 19983 $2,400.00 Valley Tree Care Tree Pruning At RSA 19984 $2,322,22 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm Phase III 19985 $2,295.00 Normal Data Consulting Services-Citation Database 19986 $2,227.96 Western Truck Fabrication Power Mud Flaps For Maintenance Truck 19987 $2,200.00 The Creative Group Temporary Media Communication Specialist 19988 $2,200.00 Minh Le Leadership Consulting Services 19989 $2,167.07 John Shelton Culverts-Stock For FFO 19990 $2,075.54 *2 First National Bank Business Related Meals-Board Meetings/Closed Sessions/ Community Advisory Committee Meeting/Operations Meeting/ Book Promotion Event 19991 $1,900.00 TKO General Engineering& Emergency Creek Repair At Thornewood Construction 19992 $1,876.32 Pape'Machinery Excavator Part For Weed Removal 19993 $1,806,13 *2 First National Bank Miscellaneous Expenses-Room Rental Deposit For Assistant General Manager Recruitment/Supplies For outreach Activities/ Disposal Of Tires&Rims/Vision Plan Brochure&Postcard 19994 $1,671.39 Gilroy Motorcycle Center ATV Repairs 19995 $1,571.43 Tadco Supply Janitorial Supplies 19996 $1,563.53 California Work Trucks Storage System For Maintenance Truck 19997 $1,250.00 Dr.Frank Benest Professional Services-Executive Coaching 19998 $1,230.00 Jacobson Transfer Moving Services-Piano Removal During Toto Ranch Remodel 19999 $1,183.22 Peterson Trucks Vehicle Maintenance&Service 20000 $1,172.00 Communication&Control Radio Repeater Site Rent-Tomita Hill 20001 $1,168.53 Del Woods Consulting Services For Bear Creek Stables 20002 $1,050.00 Pat O'Brien Consulting Services For Capital Finance Project 20003 $1,031.94 Summit Uniforms Uniform Expenses 20004 $1,000.00 California Pension Group Public Retirement Consulting Services 20005 $966.76 Redwood General Tire Company Tires&Tire Installation 20006 $958.12 Lowe's Tools&Consumables For SFO/Supplies For Restroom Repairs At Rental Residence 20007 $932,65 Big Creek Lumber Posts For FFO Stock 20008 $914.30 *2 First National Bank Uniform Expenses 20009 $885,60 Office Team Office Temp-Front Desk Receptionist 20010 $800.00 South Skyline Fire Safe Council MROSD Share Of Highway 35 Clearance Project 20011 $744.16 Jarvis, Fay,Doporto&Gibson Professional Legal Services-Legal Support For ECDM Parking Lot Page 2 of 4 Claims No. 13'08 � Meeting 13-10 Date 4d9/13 � Midpeninsula Regional Open Space District � � # Amount Name Description � � 20012 a704.17 The Workingman's Emporium Uniform Expenses � � 20013 *rVV�Vo # **A Junk Hauling&Delivery Services Hauling Services'Debris Removal/w Hawthorn Property 20014 s658.16 Green Waste Debris Box&GmrbaqeService'SFO � 20015 $612.15 geoo|ogv South Bay Dvmpam,Service-RSA&FpO � � 20018 $582,00 San Jose Water Company VVoterSemice-RSA � � 20017 $579.00 .0 First National Bank Membership Dues'Society For Human Resource Management / � � American Society For Training&Development/American Society Of Safety Engineers � � 20018 *564J7 Gonguineoi. Dovid Reimbursement'Mileage&Uniform Expenses � 20019 $544.90 8noinsite Engineering Services'Alma Waterline Landslide Investigation � uouuo *5*3.75 Steven R. Hartsell Septic System Repair Plans FnrTnm Ranch 20021 $541 9V ~3 Sun�oQunm�uun�TaxC�Uemnr �mpen�Tux�nrDi8�ne���v�i�pu,ce| � � � � 20022 $520.00 U.S. Heaxxwomo Medical Group Employee Medical Services 20023 $510.70 Orchard Supply Hardware Field Supplies/Locker/Tools/Drill Bit/Plumbing Supplies / � Shovels/Supplies For FpO Maintenance Projects � 20024 $50Z03 Life Assist CPn&First Aid Training Supplies � � 20025 $486.14 ~4 San Mateo County Tax Collector ?u1zmo10 Property Tax For Redwood Park Parcels � 20026 $423.97 ^2 First National Bank Advertising,Subscriptions&Books'Web Forms Subscription / � � Advertising For Accountant Recruitment � � zVVzr $*25.00 Aaron's Septic Tank Service pumningSewices-vwndymn � � oonoo *369.18 Grainger Supplies For oFo Flag Pole/Gloves � � 20029 $357.97 V*mmggo.Andm~ Reimbursement'VVi|d|and Fire Training Expenses 20030 $334.83 ^2 First National Bank vwmc|e Maintenance&Supplies 20031 $330.01 Oemimeweo,xppum| Uniform Expenses � �VV�o $3�V9O *npn Richard Reimbursement Uniform � � � . - � � 20033 $315.00 A|anLeMhdge Interpretive Writing Workshop � � 20034 $31Z00 Santa Clara County-Office[xThe Fingerprinting Services � Sheriff � 20035 $299.83 Petty Cash Bridge Toll/Parking Fees/Field Supplies/Office Supplies For � s*o/Nature Center Supplies/PemRanger Association Conference m Trails Conference Expenses � � 30038 $232.00 Hoge,Fenton,Jones&Appel Legal Services'ChivuchiLitigation � 20037 %2ru�o6 Roessler,Cindy Rnimuumement-Mileage&Canvomio Invasive Plant Council � Conference Expenses � 20038 $285.93 w Gnonitemux Granite For Driveway Repairs A4 Hawthorn Property � � 20039 *240.00 Leningtun.mm Reimbursement'Cell Phone � 20040 $232.20 The Sign Shop Signs For Pu|guoRidge � � 20041 $227.62 Jvhuh.Miuhae| Reimbursement'Propane For RSA Air Monitoring Support onO42 $2�3�1� �m*,.Ken Reimuumamont-EMTRecemUcauonTminmg&VndonnExnenne � 200*3 $212.60 Continuing Education Of The Bar Legal Books&Updates � 20044 $/97�88 Mallory Safety&Supply Field Supplies-Work Gloves � � 20045 $194.95 Sunnyvale Ford Vehicle Maintenance&Repairs � � 20046 $189.26 Beck's Shoes Uniform Expense'Boots&Insoles � � 20047 *165.00 CnstooMembnrsmp Annual Membership Dues � 20048 $180.15 West Coast Aggregates Rock For Cordilleras Trail 4xPu|gasRidge � 2004e $14e.00 Simms Plumbing&Water Equipment p|ummngRwpairs-nenm|Rmnidenow 30050 *117.14 # United Site Services Sanitation Services For Crew Doing Work Ax The Hawthorn pmnnny 20051 $114.57 Mission Trail Waste Systems Garbugnaemice-xo � 20052 $108.39 # Orchard Supply Hardware Asphalt For Hawthorn Driveway 20053 $/ou.uo San Jose Water Company Water Service'Rental Residence � 20054 $105.86 Quartermaster Uniform Expense � Page aof^ ` Claims No. 13-08 Meeting 13-10 Ooba 4/19V13 Midpeninsula Regional Open Space District # Amount Name Description � 20055 $95.91 Cooee|.Scott nwimhvsemem-Undbnn Expenses � 20056 $9385 ^2 First National Bank Volunteer&Docent Events&Svpp|iea-Dmne,pvrCommvnity � Outreach Volunteers/Photo Printing For Docent Service Recognition Award 20057 *9180 West payment Center Monthly Legal|nfnnnaVnn Charges 20058 $8&36 Koenig, Peggy Reimbursement'Mileage � uonsa $85.10 ~2 First National Bank Nature Center Supplies'Display Boxes&Holders � 20080 $75.03 MuUeo. PomeUe Lunch For Equipment Mechanic Operator Interview Panel � 20061 $63.66 Protection One Fire Inspection&Monitoring'AD � � cnoao $61.59 TopleY.oavim Reimuumoment-Mimogo zooea $*1.00 Chung'Joan Reimbursement'Recording Fee For przyby|u Power 0fAttorney � 20064 *60.75 ~2 First National Bank Event Supplies&Expenses'Supplies For Cm|dren'aColoring � Sheets For Outreach Events � 2006e $55.98 Downing, Brendan Reimbursement'Cell Phone 20066 $55.*8 Fitzsimons, Renee Reimbursement'Mileage � 000Or $51.54 Hernandez,Vince Reimbursement'VnJpnm Expenses � 20088 $47.25 ID Plus Name Tags 20089 $45.58 V|ino Field Supply � 20070 $40.00 Beckman,Craig Reimbursement'Cell Phone � 20071 *38.58 Stanton, Eric Reimbursement'Uniform Expenses � 20072 $32.97 Gibbons,Stephen nwimuursoment-Undonn Expenses 200/3 $31o3 mvix Key Lock&Safe Company Locx&Key Services-Replacement Key For AO 20074 *12.67 United Parcel Service Parcel Shipping � 20075 $10.00 City Of Palo Alto Utilities Utility Fees'Black Mountain � Total o432,095'57 *1 Urgent check isnued*n8n3 .z Urgent check issued 4wo3 The total amount for First National Bank is$1S.801.B3 ^8 Urgent check issued w1v13 ^4 Urgent check issued w11/1n � # Hawthorn expenses Page of Midpeninsula Regional Open Space District R-13-46 Meeting 13-10 April 24, 2013 AGENDA ITEM 4 AGENDA ITEM Renewal of Investment Authority and Adoption of Annual Statement of Investment Policy GENERAL MANAGER'S RECOMMENDATIONeo� Adopt the attached Resolution to renew the District Controller's investment authority until January 8, 2014 retroactive to January 12, 2013, and approve the District's Revised Statement of Investment Policy. SUMMARY Approval of the attached resolution will renew the District Controller's authority to invest District funds in accordance with the District's Investment Policy. DISCUSSION The District Controller's authority to invest temporarily idle funds expired on January 9, 2013, according to the provisions of Resolution 12-01 (see Report R-12-03). The attached Resolution renews the Controller's authority to invest District funds in accordance with the District's Investment Policy. When short-term interest rates rise, as they did in 2006 and 2007, the District is able to earn an enhanced return on temporarily idle funds by investing directly as permitted by the California Government Code. The attached policy permits the Controller to invest surplus District funds directly in such specific investments. A review of investment policies of local cities and counties in 2011 indicated that the District investment guidelines were unnecessarily restrictive by limiting investments to maturities of 180 days. The California Government Code sets a limit of five years unless specifically authorized by the local government agency. The revised District guidelines approved by the Board at its January 11, 2012 meeting(Report R-12-03)now permit investments with maturities up to two years in U.S. Treasury and U.S. Government Agency notes and in Corporate notes carrying ratings of AA or higher. Investment in any such securities is limited to 20%of the total District investment portfolio and such investments require the approval of the General Manager and Controller. There is currently no advantage for the District to invest directly in securities with maturities greater than 180 days,but if interest rates rise, the revised guidelines could allow the District to earn an enhanced return. R-13-46 Page 2 BOARD COMMITTEE REVIEW This item was not reviewed by any Committee. FISCAL IMPACT Approval of this policy will not result in an increase to the budget. However, implementation of this policy is crucial for the fiscal health of the District. PUBLIC NOTICE Public notice was provided pursuant to the Brown Act. No additional notice is required. CEQA COMPLIANCE The recommended action is not a project for purposes of the California Environmental Quality Act. NEXT STEPS None Attachments 1. Resolution 2. Statement of Investment Policy Prepared by: Kate Drayson, Administrative Services Manager Contact person: Michael Foster, Controller RESOLUTION NO. 13-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING A STATEMENT OF INVESTMENT POLICY AND AUTHORIZING THE CONTROLLER TO INVEST SURPLUS FUNDS ALLOWED BY THE CALIFORNIA GOVERNMENT CODE WHEREAS, the District needs to maximize the yield on surplus temporarily idle funds in order to help meet land acquisition objectives; and WHEREAS, Chapter 4,Division 2 of Title 5 of the Government Code authorizes the District to deposit and invest surplus funds in investments which, at times, yield interest rates higher than achievable through the Santa Clara County Pooled Fund, or the California Pooled Investment Authority; and WHEREAS, the District can often improve its yield on surplus funds without sacrificing financial safety and flexibility. NOW,THEREFORE, BE IT RESOLVED AS FOLLOWS: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby authorize the Controller to invest surplus or temporarily idle funds according to the Investment Policy attached hereto as Exhibit"A"and by reference made a part hereof. Section Two. Before any particular investments, the Controller shall consult with the General Manager,or a District employee authorized to act in his behalf,to determine anticipated cash flow needs of the District. Section Three. This Resolution has an effective date retroactive to January 12, 2013, and supersedes the prior Resolution No. 11-02 adopted January 12, 2011. This Resolution shall no longer be in effect as of January 8, 2014,unless extended, and inactive funds shall then be deposited in the Santa Clara County Pooled Investment Fund,with the California Pooled Investment Authority, or invested through the District's commercial bank. ATTACHMENT 2 Statement of Investment Policy GOALS Goal 1. Capital Preservation The primary goal shall be to safeguard the principal of invested funds. The secondary objective shall be to meet the liquidity needs of the District. The third objective shall be to achieve a return on funds consistent with this Policy. Temporarily idle funds shall be invested in a conservative manner, such that funds can always be withdrawn at,or just above or below, full invested value. Investments that offer opportunities for significant capital gains and losses are excluded. Goal 2. Liquidity Temporarily idle funds shall be managed so that normal operating cash needs and scheduled extraordinary cash needs can be met on a same day basis. Investments shall be sufficiently liquid to provide a steady and reliable flow of cash to the District to insure that all land purchases can be made promptly(within two weeks). Goal 3. Income Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and liquidity goals and the California Government Code. GUIDELINES 1. Determination of Idle Funds The Controller shall prepare a cash flow projection prior to all investment decisions involving securities with a term to maturity exceeding 180 days. This cash flow projection shall be reviewed and evaluated by the General Manager. The General Manager is responsible for approving the Controller's designation of the amount of funds available for investment for longer than 180 days. 2. Contingency Reserve A contingency reserve of at least$5,000,000 shall be maintained with the Santa Clara County Pooled Investment Fund. The General Manager is responsible for approving the Controller's designation of the size of this contingency reserve. At all times this contingency reserve,together with funds held in trust by bond trustees and pledged to the payment of bonds issued by the District, shall be sufficient to satisfy the reserve requirements for all District debt. 3. Non-Invested Funds Idle District funds not otherwise invested as permitted by this Policy, or maintained with trustee paying agents and pledged to the payment of District indebtedness, shall be deposited with the Santa Clara County Pooled Investment Fund, the San Mateo County Treasurer's Pooled Investment Fund or the State of California's Local Agency Investment Fund. 4. Selection of Investments The Controller is responsible for selecting investments that fit within the amounts and maturities recommended by the Controller and by the General Manager. The Controller is also responsible for directing security transactions. 5. Investments Instruments and Deposit of Funds Investments and deposits of funds shall be limited to those allowed by and subject to the procedures of Government Code Section 53600 et seq. and 53635 et seq. In the event of any conflict between the terms of this Policy, and the Government Code, the provisions of the Government Code shall prevail. Investments shall not be leveraged. Investments, and"derivatives,"that offer opportunities for significant capital gains and losses are excluded. All investments,other than investment of bond proceeds and funds held by trustees and pledged to the repayment of bonds or other District indebtedness, shall mature within 180 days, except for[I] U.S. Treasury and U.S. Government Agency bills and notes and [2] Corporate notes carrying a minimum rating of AA from a nationally recognized rating service, shall mature within two years. Funds held by such trustees and other bond proceeds may be invested in accordance with the indenture or agreement providing for the issuance of such debt. 6. Diversification Investments s shall meet the diversification test of Government Code Section 53601.7c), stating that no more than 5%of the total investment portfolio may be invested in the securities of any one issuer, except for the obligations of the U.S. Treasury or U.S. Government Agencies. Investments maturing in 181 days or longer shall represent no more than 20% of the total market value of the investment portfolio. 7. Marketability For investments other than deposits and investment of funds held by trustees as set out in Section 5, the breadth of ownership and number of securities outstanding shall be sufficient to establish a secondary market in which investments can be readily converted to cash without causing a material change in their market value. 8. Acceptable Banks Bankers'Acceptances and Negotiable Certificates of Deposit may be purchased only from the District's commercial bank or banks and savings and loan associations with over $1,000,000,000 of deposits and reporting profitable operations and which meet all applicable criteria of the Government Code. Certificates of Deposit may be purchased from other banks within Santa Clara and San Mateo Counties which meet all applicable criteria of the Government Code if the principal is fully insured by the Federal Deposit Insurance Corporation. 9. Acceptable Collateral Securities collateralizing bank or savings and loan deposits must be rated"A"or higher. 10. Investments in Name of District All investments purchased shall stand in the name of the District. 11. Reporting The Controller shall report all security transactions to the board no later than the next Regular Meeting of the Board of Directors after any transaction has been made. The Controller shall submit a report of the District's investments and security transactions to the Board of Directors by the fourth Wednesday of each month in accordance with Government Code Section 53607. The Controller will render a quarterly investment report to the Board of Directors as required by Government Code Section 53646. Such reports shall also be submitted to the General Manager and to the District's auditor. 12..Purchase of Securities The Controller is authorized to purchase securities through the investment department of the District's commercial bank and as otherwise pennitted by the Government Code. The bank or other investment institution from which authorized securities are purchased shall be instructed in writing only to purchase securities in the name of the District and that all matured funds shall be returned to the District's commercial bank account. The bank shall also be instructed to send receipts for transactions to the General Manager. i a' Y it Midpeninsula Regional �► Open Space District R-13-44 Meeting 13-10 April 24, 2013 AGENDA ITEM 5 AGENDAITEM Approval of Santa Clara County Funding Agreement to Support District's Purchase of the Former Lobner Trust Property as an Addition to Monte Bello Open Space Preserve located at 18000 Stevens Canyon Road in unincorporated Santa Clara County(Assessor's Parcel Number 351-13-018) i GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA)as set out in this report. 2. Adopt the attached Resolution authorizing the execution of the Funding Agreement with the County of Santa Clara towards the purchase of the former Lobner Trust property, including conveyance of a Conservation Easement over the property to the County SUMMARY The Midpeninsula Regional Open Space District(District) is proposing to enter into a Funding Agreement with the County of Santa Clara(County) for the District's purchase of the 10.79-acre Lobner Trust in February of 2013, and to convey to the County a conservation easement over the former Lobner Trust property. The following report presents a description of the proposed funding contribution from the County, and the terms and conditions of the conservation easement conveyance to the County. i i DISCUSSION Property Description (see attached map) At the January 23, 2013 Regular Meeting, the Board approved the purchase of the 10.79-acre Lobner Trust property as an addition to Monte Bello Open Space Preserve (see Report R-13-19). The County has agreed to contribute$225,000 toward the District's purchase of this 10.79-acre property,which is 50%of the total $450,000 purchase price of the subject property. Upon Board approval, the Funding Agreement will be submitted to the County Board of Supervisors for final approval in the spring of 2013. The County and the District have long cooperated to purchase properties and trail rights on the north side of Stevens Canyon in order to complete the Stevens R-13-44 Page 2 Canyon Trail that will connect Stevens Creek County Park to Upper Stevens Creek County Park and the Monte Bello and Saratoga Gap Open Space Preserves. In exchange for the County's financial contribution, the County will receive a conservation easement over the former Lobner Trust 10.79-acre property. The conservation casement requires that the property be maintained in a natural condition and that the District dedicate the property as public open space, preserve the natural habitat and wildlife, and for passive public recreational use. The easement also requires the District to submit any plans for developing open space facilities or undertaking significant restoration activities to the County for advisory review, and to consult with the County on any future Master Plan that includes this property. The conservation easement includes a stipulation that the District and County will enter into a trail construction and maintenance agreement within five years after the District and County have secured the land entitlements necessary to precede with the proposed extension of the Stevens Creek Trail. It is understood that each agency would have the responsibility for maintaining the trail segments located on their respective lands. Any such trail agreement would be developed and brought to the District Board for consideration at a future date once the proposed trail corridor is secured and the District and County are ready to commence trail planning and design. The County has previously approved similar funding agreements for the District's purchase of the former Keyani, Hall and Powell properties along the north side of Stevens Canyon and within the planning corridor for the extension to Stevens Canyon Trail. CEQA COMPLIANCE This transaction was determined to be categorically exempt from CEQA at your December 14, 2005 meeting. The findings detailed in the prior staff Report (see Report R-13-19) remain in effect and unchanged. The project now also includes the conveyance of a conservation easement to the County of Santa Clara to preserve and maintain the open space nature of the property. The District further concludes that the project is exempt under Article 19, Section 15317 of the CEQA Guidelines, which exempts the establishment of easements in order to maintain the open space character of an area. The District concludes that the action proposed in this report does not constitute a change to the project, which would result in any additional impact on the environment. FISCAL IMPACT The funds for this purchase are included in the FY2013-14 budget. The$225,000 contribution from Santa Clara County will reimburse the District for 50%of the purchase price of$450,000 for the Lobner Trust property addition to Monte Bello Open Space Preserve which was completed in February 2013. R-13-44 Page 3 BOARD COMMITTEE REVIEW In order to meet the strict timeline requirements contained within the District's First Right of Offer the Lobner Trust property purchase was not presented to the Real Property Committee. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. NEXT STEPS Upon approval by the Board of Directors, the Funding Agreement will go to the Santa Clara County Board Supervisors for approval later this spring, and staff will proceed with the close of escrow for the conservation easement conveyance to the County Attachments: Resolution Map Responsible Department Head: Michael C. Williams, Real Property Manager Prepared by: Michael C. Williams, Real Property Manager Contact person: Same as above Graphics prepared by: Alex Roa, Planner I RESOLUTION NO. 13-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING EXECUTION OF THE FUNDING AGREEMENT WITH THE COUNTY OF SANTA CLARA AND EXECUTION OF AN CONSERVATION EASEMENT, AND AUTHORIZING THE GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO THE CLOSING OF THE TRANSACTION(MONTE BELLO OPEN SPACE PRESERVE—FORMER LANDS OF LOBNER TRUST) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Funding Agreement between the County of Santa Clara and the Midpeninsula Regional Open Space District, a copy of which is attached hereto and by reference made a part hereof, and authorizes the General Manager or President of the Board of Directors or other appropriate officer to execute the Agreement on behalf of the District. Section Two. The President of the Board of Directors, or other appropriate officer, is authorized to execute the attached Conservation Easement conveying certain real property fights by the District to the County of Santa Clara as provided in said Agreement. Section Three. The General Manager or the General Manager's designee shall cause to be given appropriate notice of acceptance to the County. The General Manager or the General Manager's designee is further authorized to execute any and all other documents in escrow necessary or appropriate to the closing of the transaction. Section Four. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. \titi`��\a` TabfPJ \ 85 Rancho S n 'tay Antonio SP (; Y Mon e B e l l'o Area of Det'`a�il� 97 Lobner Parcel 10.79 Acres APN: 351-13-018 Upper Stevens Creek Park c y (Santa Clari�atounty) ' 9 a` c c p�-• 9 {LO C � O $ a J _S O m a \ 1 d Stevens Creek Park '�. (Santa Clara County) A Lobner Property Midpeninsula Regional Open Space District Lobner Parcel Watershed Land Non MROSD Conservation (MROSD) or Agricultural Easement - MROSD Preserves Private Property ® MROSD Conservation Other Protected Open Space or Agricultural Easement November, 2012 or Park Lands Developed Land a Miles • 0 0.225 0.4 While the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. 5� �n Midpeninsula Regional Open Space District R-13-43 Meeting 13-10 April 24, 2013 AGENDA ITEM 6 AGENDA ITEM Authorization to Retire the District's Retrospective Deposit Obligation with the California Joint Powers Insurance Authority GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to pay the District's Retrospective Deposit Obligation with the California Joint Powers Insurance Authority (CJPIA) of approximately $1.13 million. SUMMARY The District purchases its liability and workers' compensation insurance through the CJPIA. In 2010,the CJPIA changed from a retrospective funding model to a prospective funding model and deferred retrospective payments until 2013. The District now has a negative Retrospective Deposit balance of$1.13 million which may be paid in full on July 1, 2013, or the District may elect to pay over a period of six years. The recommendation to pay the Retrospective Deposit balance on July 1, 2013, using District cash reserves has the concurrence of the District Controller based on the Board's overall strategic direction. DISCUSSION Since 2002, the District has purchased its workers' compensation and liability insurance through the CJPIA. The CJPIA operated under a retrospective funding model for its liability and workers' compensation programs until 2010 when it changed to a prospective funding model that will be fully implemented following the end of the 2012-13 coverage period (July 1, 2013). The CJPIA designated a three-year period from 2010 to 2013 to transition from the retrospective to the prospective funding model. During this transition, retrospective deposit payments have been deferred. Historically, CJPIA member agencies have paid for retrospective deposit adjustments and received retrospective refunds in annual rolling installments of up to eight years in duration. With the change to a prospective funding model, this practice was modified so that the unpaid portion of all retrospective adjustments on coverage periods through 2009-10 was consolidated into a single aggregate retrospective balance. A separate retrospective balance was created for the three-year transition period to capture retrospective adjustments made to the coverage periods included within the transition period using cost allocation elements of the new funding model. Retrospective adjustments for both the historical and transition period were consolidated and temporarily deferred from payment until 2013. i R-83-43 Page � The District's negative retrospective balance iuF`/2O\2-l3 totaled $5h0,0UU; however, this � amount has increased to $1.13 million as a result of both recent District and agency pool losses. � � The District has two payment options: \) pay the full $}.\3 million on July }, 20|3, oc2}elect k) � � pay over u periodnfuptosix years with interest. The District must notify the CJP|Aofits decision by April }0, 20l3. � � The interest charged cm the deferred payment plan, based on the yield nn the CJPDAasset � portfolio o1 April 3U, 2O|], vvU| notbeunnmuncsduu1i1Muy. However, the CJPIA advises that k � will probably|e very close tothe last calculated yieldo[2.095%on January 3L20B, for pay- off m/eraixycars. Based nn this estimated rate, the District payment(in addition tonormal � annual premiums)would bc $\hl,48| on July l, 20)3 plus six annual payments of$)73,5O5. � � | While the deferred plan im attractive due tothe \ovv interest rate, b would also impact the � / District's operating expense (OoEx) budget by $|74,000 annually for the next six years, ! reducing the amount of money available for staffing or other activities. With the District now truositiouiug its primary focus on buying land (where having cash reserves iu critical)too � balanced mission, having funds available for the OpEx becomes more important. lo order to follow the ��onnj`sdircntiontup/urdunmopc balanced inup|nmco�tionof1b� 0im1Tict^ymi�sion | ` ! management recommends paying the entire $\.|3 million from District cash reserves oo July |, 2013. FISCAL IMPACT The District's July |, 2O|3, cash balance would bc reduced byapproximately $1.13 million. Additionally, hm|\ payoff onJuly i would eliminate the need to include the annual installment payments of approximately $174,000 in the annual operating budget over the next seven years, leaving those funds available for other operating expenses. The savings io interest payments resulting from paying off the balance uarecommended is approximately $72,000. BOARD COMMITTEE REVIEW The Action Plan and Budget Committee reviewed this proposal no April |5, 2Ol3 and concurs with the General Manager's recommendation. PUBLIC NOTICE Public notice o[this Agenda Item was provided per the Brown Act. No additional notice is required. CEQA COMPLIANCE � / No compliance is required as this ac1km/ is not a project under the California 2nvhnunzcn1u| | Quality Act (CEQA). � NEXT STEPS Upon Board approval, the General Manager will notify the C]P|/\ of the District's decision pay the full $|]3 million retrospective balance on July |` 20)3. Staff will process the District's payment tn the CJPbAin June 20l3. R-13-43 Page 3 Attachment: Responsible Manager: Kate Drayson, Administrative Services Manager Prepared by: Kate Drayson, Administrative Services Manager Contact person: Same as above I I I I i I Midpeninsula Regional Walikll Open Space District � y R-13-41 Meeting 13-10 April 24, 2013 AGENDA ITEM 7 AGENDA ITEM Reclassification of Two Positions to Provide Accounting and Integrated Accounting and Finance System Support i GENERAL MANAGER'S RECOMMENDATION I Approve the following position changes: 1. Reclassification of a Senior Administrative Assistant position to a Senior Accounting Technician in the Administrative Services Department. 2. Reclassification of an Administrative Assistant to a Senior Administrative Assistant in the Natural Resources Department. SUMMARY Over the years, the workload and complexity of responsibilities in the Accounting unit have increased substantially, most recently due to the implementation of the new Integrated Accounting and Finance System. To address this, the General Manager directed staff in the Administration, Natural Resources, and Real Property departments to re-evaluate the two positions approved in the current budget to ensure that they provide both the level of support required for IAFS and the Accounting function in general, and the migration of the Real Property and Natural Resources Department to the new office space at 4984 El Camino Real, Los Altos. The evaluation identified the need to reclassify the vacant Senior Administrative Assistant position to a Senior Accounting Technician in the Administration department and the need to re- classify the vacant Administrative Assistant position in the Natural Resources Department to a Senior Administrative Assistant at an additional annual cost of$8,500. DISCUSSION Reclassification of Senior Administrative Assistant to Senior Accounting Technician Since 2002, the Accounting unit has been comprised of two positions: an Accounting Specialist and an Accounting Technician. Together with the part-time District Controller, they have provided all of the accounting services for the District. Due to the increase in accounts payable transactions over the years, a temporary part-time Account Clerk has been supporting the Accounting Technician since 2008 and is currently working 30 hours per week, effectively increasing the Accounting staffing level to 2.75 FTE. R-13-41 Page 2 As part of the Classification and Compensation Study conducted by Koff and Associates in 2010, the Accounting Specialist position was upgraded to an Accountant in 2011 to reflect the evolution of responsibilities over the years. In July 2011, the Accountant, who had been with the District for 17 years, retired, taking with her years of historical and technical knowledge of the District's finance and accounting functions. The District was fortunate that the retired Accountant was willing to return to provide training to the two individuals who have filled the position since then. The resignation of the most recent Accountant once again puts the District at risk due to the fact that, other than the Accountant, no one else in the organization other than the Controller has the level of technical knowledge needed to correctly apply accounting principles, prepare financial reports, and ensure compliance with financial regulations. In addition to this lack of knowledge redundancy, Accounting is facing other challenges as discussed below. * Accounts Payable—As stated above, as the District's size has increased, so has the quantity of contracts, purchase orders, and invoices Accounting must process. The temporary part- time Account Clerk support has increased from 16 to 30 hours per week to absorb this additional workload. 0 District Growth—Over the last ten years, District staffing has increased by 36% from 86 FTE in FY2003-04 to 117 in FY2013-14. The increased headcount has added to the Accounting workload for processing payroll and employee reimbursements. 0 Financial Reporting Requirements—Changes in financial reporting requirements,both methodology and required information, have added to the Accounting workload and have especially impacted the Accountant position. 0 Integrated Accounting and Finance System Implementation (1AFS)—The new accounting software system is much more complex than the previous software due to the substantial increase in functionalities and reporting capabilities. These additional functionalities require significantly more data entry, for both Accounting staff and department staff who currently enter their own contracts, purchase orders, and invoices into the system. To address the lack of redundancy and the workload increase resulting from the factors discussed above, the General Manager recommends the reclassification of an existing vacant position to provide a third full-time position to the Accounting unit. The position will perform accounting activities to support the Accountant and Accounting Technician as well as support the Planning Department with IAFS activities including but not limited to entering contracts, purchase orders, and invoices that are currently be entered by Planning staff. Like the Senior Administrative Assistant position described below, this position's classification reflects the complexity of the needed data entry and the independent decisions the position must make to support the Planning Department. If approved, the vacant Senior Administrative Assistant position in Administrative Services would be reclassified to a Senior Accounting Technician, resulting in a net-zero position impact. The temporary Account Clerk will continue to support the Accounting staff after the Senior Accounting Technician is hired and will be re-evaluated later this year with the goal of reducing or eliminating the temporary position. r R-13-41 Page 3 Reclassification of Administrative Assistant to Senior Administrative Assistant As part of the FY2013-14 Adopted Budget, the Board approved the addition of an Administrative Assistant to perform data entry activities for the Natural Resources and Real Property Departments (Report R-13-37). Asa result of a more detailed analysis of the duties and responsibilities of this position, Human Resources recommends the position be reclassified to a Senior Administrative Assistant to reflect the required complexity of data entry and the independent decisions the position must make to support two departments in the new office space. Integrated Accounting and Finance System Support During the development of the FY2013-14 Annual Budget, staff discussed the workload impact of having department staff entering their own contracts, purchase orders, invoices, and revenues into the IAFS and the corresponding reduction in staff capacity to perform activities related to implementing the Action Plan and Core Functions. As part of the FY2013-14 budget, staff proposed, and the Board approved, the addition of a position(Administrative Assistant)to perform this data entry for two departments and the reclassification of an existing position (Senior Administrative Assistant)to support other departments with data entry and also support the accounting unit. The proposed Senior Administrative Assistant would be a dedicated position to perform data entry for the Real Property and Natural Resources Departments, as well as provide limited administrative support. The Senior Accounting Technician would be dedicated approximately half-time to provide IAFS support to the Planning Department as well as perform general accounting activities. The Accounting unit as a whole would provide IAFS support to the Administration, Operations, and Public Affairs Departments. BOARD COMMITTEE REVIEW The need for staffing resources to support IAFS data entry was discussed with the Action Plan and Budget Committee in February 2013. FISCAL IMPACT The total annual cost(salary and benefits) of a Senior Accounting Technician position will range from$82,200 to $102,700, which is $4,500 higher than the budgeted cost of the Senior Administrative Assistant, and the annual cost of the proposed Senior Administrative Assistant will range from $78,300 to $97,800, which is $4,000 higher than the budgeted cost for the Administrative Assistant. If these positions are approved, recruitment will begin in late April with a targeted hire date of July 1. The pro-rata increased cost for Fiscal Year 2013-14, $6,375 salary plus benefits, will be more than offset by the$39,000 in salary savings from the three months the positions are vacant. In future years, the costs will be the additional $8,500 salary plus benefits. R-13-41 Page 4 PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEP If approved, recruitment for these two positions will commence immediately. Attachments: 1. Attachment A— Senior Accounting Technician Position Description 2. Attachment B— Senior Administrative Assistant Position Description 3. Attachment C—Organization Chart Responsible Manager: Kate Drayson, Administrative Services Manager Prepared by: Kate Drayson, Administrative Services Manager Contact person: Same as above Attachment 1 Midpeninsula Regional Open Space District SENIOR ACCOUNTING TECHNICIAN DEFINITION Under general supervision,performs a variety of difficult and complex technical duties in the preparation, maintenance, and processing of accounting records and transactions, including reconciling general ledger accounts, setting up and maintaining chart of accounts, accounts payable, accounts receivable, and payroll; maintains District financial accounts and records and assists in audits and the preparation of financial statements, reports and analyses; provides responsible technical accounting support to professional staff in the Administrative Services Department; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED III Receives general supervision from the Accountant. Exercises no direct supervision over staff. May provide technical and functional direction to temporary staff. CLASS CHARACTERISTICS This is the advanced journey-level in the technical accounting class series. Incumbents are cross-trained to perform the full range of technical work in all of the following areas: general accounting and auditing, accounts payable, accounts receivable, payroll, and related areas, in addition to performing a variety of record keeping, reconciliation, and accounting support activities. Incumbents perform the most difficult and complex types of duties assigned to the class series, exercising a high level of independent judgment and initiative. Incumbents are required to be fully trained in all procedures related to the assigned functional area. This class is distinguished from the Accountant in that the latter is a professional level requiring completion of a four-year degree and is responsible for organizing and overseeing day-to-day activities and operations of the accounting and payroll operations and programs. EXAMPLES OF ESSENTIAL FUNCTIONS(111ustrative Only) Management reserifes the right to add, modem, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Assists in the preparation of journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, and accounts receivable; assists in preparing monthly financial statements, including distributing monthly revenue and expenditure reports to departments; assists in gathering data and preparing monthly financial and statistical reports. r Reconciles expenditure and revenue accounts, including land acquisition worksheets, capital assets, and long-term debt funds; verifies availability of funds and classification of expenditures; researches transactions to resolve problems; processes appropriation transfer requests between accounts; reconciles bank statements to the general ledger;prepares graphs and schedules as needed. Y Sets up and maintains chart of accounts. Provides technical assistance to the Accountant in preparation of the year end audit; ensures availability and accuracy of required reports and documentation; sends out notifications to appropriate parties. Y Assists in preparing a wide variety of financial reports and statements. Y Assists in processing debt service obligations, including creating payment schedule, paying annual obligations, posting interest on bonds and notes from statements, updating liability balance, and posting journal entries. Senior Accounting Technician Page 2 of 4 Performs a variety of complex technical duties related to accounts receivable, accounts payable, payroll, and other accounting support duties, including auditing, reconciling, posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures. v Audits, reconciles, verifies, posts, and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting, and statistical reports; generates reports by computer and balances them appropriately. A Prepares and maintains a variety of ledgers, registers, and journals according to established accounting policies and procedures; reconciles transactions and account statements; records changes and resolves differences; maintains the accuracy of accounting and financial records. ➢ Monitors and balances various accounts verifying availability of funds and classification of expenditures;transfers funds as needed. Reviews, verifies, and processes time recording documents to prepare payroll for all District employees; processes, calculates, and maintains records of a variety of payroll actions based on appropriate provisions; prepares reports and payments for various tax, financial, and insurance organizations; interprets, applies, explains, and ensures compliance with provisions of Memorandum of Agreement and related contracts and personnel rules as they apply to payroll. Y Prepares employee and vendor payments for retirement and other benefits; reconciles payroll register; submits reportable compensation to Ca1PERS and processes payments; prepares Federal and State tax reports as required. y Establishes and maintains complete files and records related to assigned function. Gathers, checks, and tabulates data used in the preparation of records and reports; researches background information and account histories; collects and prepares data and files to facilitate and expedite the year-end audit. r Assists vendors, departments, and employees by providing accounting, financial, and payroll information,explaining policies and procedures,and answering questions. Assists Accountant with special projects as required. Performs other duties as assigned. QUALIFICATIONS Knowledge of: Basic principles, practices, and methods of public and governmental accounting and financing, including general accounting, payroll, auditing, and reporting functions and their application to District operations. Y Terminology and practices of financial and account document processing and record keeping, including accounts receivable,accounts payable,and payroll. ➢ Business arithmetic and financial and statistical techniques. v Computerized accounting and finance systems and computer software and systems related to accounting and payroll processes. Y Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including the District's Memoranda of Agreement and related contracts and documents. ➢ Modern office practices, methods, computer equipment, and computer applications related to work, including word processing and spreadsheet software. Principles and procedures of record keeping and reporting. English usage, spelling,vocabulary,grammar,and punctuation. Techniques for providing a high level of customer service to public and District staff, in person and over the telephone. Ability to: Senior Accounting Technician Page 3 of 4 Perform detailed and technical account,financial, and payroll support work accurately and in a timely manner. ➢ Assist in preparing clear,complete,and concise financial statements and reports. Audit,review,post,balance,reconcile,and maintain accurate and confidential accounting and payroll records. Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. ➢ Make accurate arithmetic, financial,and statistical computations. Compose correspondence and reports independently or from brief instructions. ➢ Establish and maintain a variety of filing,record keeping,and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work,set priorities,and meet critical time deadlines. Operate modem office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person,over the telephone,and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish,maintain,and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would proi,ide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12") grade supplemented by college-level coursework in accounting or finance and five (5) years of experience in the maintenance of financial and accounting records. Licenses and Certifications: None. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: March 2013 REVISED: N/A FLSA: Non-Exempt Attachment 2 Midpeninsula Regional Open Space District SENIOR ADMINISTRATIVE ASSISTANT DEFINITION Under general direction, performs a variety of complex office administrative, secretarial, and clerical duties in support of assigned management, professional, and supervisory staff, including planning, organizing, and overseeing the operations and functions of the assigned function; coordinates assigned programs, projects, and services with other District departments, divisions, and outside agencies; and performs other duties as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisory and managerial staff. May exercise functional supervision over assigned administrative support staff. CLASS CHARACTERISTICS This is the advanced-level general class in the administrative office support series. Incumbents perform a wide variety of specialized technical and administrative support work for management, professional, and supervisory staff. Responsibilities include performing specialized, confidential, and technical office support duties to ensure efficient service provision. Responsibilities require the frequent use of tact, discretion, and independent judgment as well as knowledge of departmental and District activities. The work requires the interpretation and application of policies, procedures, and regulations, as well as performing various research and budgetary support functions. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at this level requires a broader understanding of District functions and the capability of relieving staff of day-to- day office administrative and coordinative duties. EXAMPLES OF ESSENTIAL JOB FUNCTIONS(Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Relieves district staff of a variety of administrative details by assisting with duties of an advanced, complex, and sensitive nature; plans, organizes, and carries out administrative assignments and special projects, including assisting with budget preparation, planning, and implementation; recommending organizational or procedural changes affecting support activities; recommending improvements in work flow,procedures, and use of equipment and forms. Collects and compiles material for review and analysis; provides recommendations for changes in programs,policies,or procedures to improve efficiency and cost effectiveness of operations. Coordinates and participates in the preparation of department budget; monitors budget expenditures and revenues; initiates department purchases for office supplies and other items as assigned. Performs other financial and accounting related duties, including receiving payments and reconciling them with purchasing orders, tracking vendor and invoice information, assisting with bid requests, price quotes,purchase and expenditure requests,and purchase orders. Senior Administrative Assistant Page 2 of 5 Assists in a variety of department and program operations; coordinates, oversees, monitors, and participates in special projects, assignments, staff and/or community events, and activities as assigned; maintains control files on matters in progress and expedites their completion; serves on committees as assigned. Organizes and carries out administrative assigm-nents; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; checks and tabulates standard mathematical or statistical data; prepares and assembles reports,manuals,articles,announcements, and other informational materials. Develops, composes, types, edits, and proofreads a variety of complex documents, including fonns, memos, administrative, statistical, financial, and staff reports, and correspondence for department Manager and staff from rough draft, dictation equipment, handwritten copy, verbal instructions, or from other material; inputs and retrieves data and text using a computer terminal; checks draft documents for punctuation,spelling,and grammar;makes or suggests corrections to drafts. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications,records, and files. iw Designs and implements file,index, tracking,and record-keeping systems. Prepares and processes reports, forms, and records, such as District Board agenda items, requests for proposals, bid packages, contracts and agreements, reimbursement requests, and organizational charts. Coordinates and integrates department services and activities with other agencies and District departments. May serve as secretary to a board, commission, or special task force; provides a variety of support to District boards, committees, and task forces, including coordinating and scheduling meetings, appointments, and speaking engagements; reserving meeting rooms; maintaining reports; compiling and distributing agenda packets; attending meetings; formatting and distributing minutes; and following-up on decisions as required. May supervise and train assigned subordinates to ensure office work flow is maintained and office goals are met; assigns work according to changes in workload priorities; evaluates office and administrative functions to recommend changes in office procedures; may evaluate the work performance of staff. Coordinates travel arrangements and accommodations for department personnel and submits all related paperwork. � Maintains calendars and makes meeting arrangements; schedules meetings between District staff or between District staff and other groups or organizations; arranges for necessary set-up and materials to be available at meetings. Performs other duties as assigned. QUALIFICATIONS Knowledge of: Practices and methods of office management and administration, including the use of standard office equipment. ➢ Organization and function of public agencies, including the role of an elected District Board and appointed boards and commissions. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Principles and procedures of record-keeping and reporting. Principles and practices of data collection and report preparation. Basic principles and practices of supervision and training. Senior Administrative Assistant Page 3 of 5 Business letter writing and the standard format for reports and correspondence. ➢ Business mathematics and basic statistical techniques. ➢ Modem office practices, methods, and computer equipment and applications related to the work, including word processing,web design,database,and spreadsheet applications English usage,grammar, spelling,vocabulary,and punctuation. Techniques for providing a high level of customer service by effectively dealing with the public, vendors,contractors,and District staff. Ability to: ➢ Maintain confidentiality and be discreet in handling and processing confidential information and data. Interpret, apply, and explain applicable Federal, State, and local laws, rules, regulations,policies, and timelines, as well as complex administrative and departmental policies and procedures. Perform responsible administrative support work with accuracy,speed, and general supervision. Provide varied and responsible office administrative work requiring the use of tact and discretion. Participate in the preparation of department budget, including gathering and analyzing data related to expenditures and projected charges and monitoring budget expenditures and revenues. Supervise,train,plan,organize,schedule, assign,review,and evaluate the work of assigned staff. Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities. ➢ Compose correspondence and reports independently or from brief instructions. � Understand and carry out complex oral and written directions. Research,analyze,and summarize data and prepare accurate and logical written reports. Make accurate arithmetic, financial,and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. ➢ Establish and maintain a variety of filing,record keeping,and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work,set priorities,and meet critical time deadlines. ;io- Operate and maintain modem office equipment, including computer equipment and specialized software applications programs. Use English effectively to communicate in person,over the telephone, and in writing. ➢ Use tact,initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Establish,maintain,and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Arty combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of twelfth (12"') grade supplemented by college-level coursework and/or technical training in secretarial science and/or office administrative support and five (5) years of responsible secretarial experience, or two (2) years of experience equivalent to Administrative Assistant at the District. Additional specialized secretarial or clerical training is desirable. Licenses and Certifleations: ➢ Possession of a valid California Driver's License. Senior Administrative Assistant Page 4 of 5 PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer;to operate a motor vehicle,and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access,enter,and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: December 2011 REVISED: N/A FLSA: Non-Exempt Attachment 3 B➢Ym of�ifeclOfS SaaWSaarl f rcn�M=reror ..r,ult - _ Flarry u yg■y�.y BsecNall� �L QkT f i OL Midpeninsula Regional Open Space District To: Board of Directors i From: Stephen E. Abbors Date: April 24, 2013 Re: FYIs I Midpeninsula Regional ( Open Space District r a CLOSING MEMORANDUM _ To: Stephen P. Abbors,General Manager !�5vf From: Jean Chung, Real Property Administrative Assistant Date: April 15,2013 Subject: DiBenedetto/Coupens Properly Addition, Saratoga Gap Open Space Preserve The General Manager signed Certificates of Acceptance on April 10, 2013 for the DiBenedetto/ Coupens 0.21-acre parcel as an addition to Saratoga Gap Open Space Preserve based upon the determination that acceptance of this low value property or gift is in accordance With e District th Rules of Procedure. The Gift Deed was recorded on April 11, 2013 and title to and possession of the property has passed to the District. In accordance with the District Use and Management Planning policy the Preliminary Use and Management Plan was approved by the General Manager on April 10,2013. Recordation marks the final adoption of the Preliminary Use and Management Plan. The following chart presents dedication and acquisition details for this property: DF'DICATION&AC UISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.p.N Approval Date Santa Clara DiBcnedetto/ General Manager Saratoga Gap 351-15-005 Coupens 0.21 Fee April 10,2013 Mgmt.Status: Dedication Date Closing Date {Open,Closed,CMU, Status(mended or Type Funding Value G1S Code or Other) Withheld) April 11,2013 Closed Withheld Gift 5,000 5,000 2209 Misc.Notes: cc: Accounting Board of Directors Operations Manager Field Offices(SFO,FFO&SAO) Planning Manager GIS Administrator Public Affairs Administrative Assistant Legal Administrative Assistant Public Affairs Manager Management Analyst Real Property Administrative Assistant Natural Resources Manager Senior Real Property Planner i Midpeninsula Regional Open Space District ACCEPTANCE OF LOW VALUE INTEREST IN REAL PROPERTY Property Name: DiBenedetto/Coupens Gift Parcel Property Location &APN: On Charcoal Road approximately %mile west of the intersection of Stevens Canyon Road (Santa Clara County APN 351-15-005). Preserve: Saratoga Gap Open Space Preserve Date: April 9,2013 REAL PROPERTY MANAGER'S RECOMMENDATIONS) 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA)as set out in this Memorandum. 2. Accept the gift of the DiBenedetto/Coupens parcel under the General Manager's authority. 3. Adopt the Preliminary Use and Management Plan as set forth in the attached Staff Memorandum and name the property as an addition to Saratoga Gap Open Space Preserve. SUMMARY Midpeninsula Regional Open Space District(District)is proposing to accept a gift of a parcel j totaling 0.21-acres on Charcoal Road, off Stevens Canyon Road, as an addition to the Saratoga Gap Open Space Preserve. The following report presents a description of the property, a Preliminary Use and Management Plan, the environmental review,terms and conditions,and financial considerations. DISCUSSION DiBenedetto/Coupens has offered a gift of the subject property to the Midpeninsula Regional Open Space District(District). It is recommended that this property be accepted by the District General Manager in accordance with the District's R.utes of Procedure, Section 2.60(2) as amended on October 8,2003 (see Report R-03-103). DiBenedetto/Coupens Gift Property Page 2 On May 13, 2009,the District Board of Directors adopted amendments to the Open Space Use and Management Planning Policy(see Report R-09-61). Section I includes the following statement: "When the General Manager is authorized to accept a gift of or acquire low value real property, the General Manager is also authorized to approve the Preliminary Use and Management Plan for the property. The Board of Directors shall be notified in writing of any Preliminary Use and Management Plan so approved at the next regular Board meeting following the acquisition." Property Description The gift parcel consists of one(1) undeveloped lot totaling 0.21-acres located in an unincorporated area of Santa Clara County. Saratoga Gap Open Space Preserve is located nearby to the south, and Upper Stevens Creek County Park is located to the west. The property is located west of Charcoal Road, a patrol road used by the District and Santa Clara County Parks, and Stevens Canyon Road is located approximately a quarter(1/4)mile west. Wallace Creek, a tributary to Stevens Creek, bisects the property. The property is wooded with a small clearing. There are no improvements located on the property. USE AND MANAGEMENT Planning Considerations The property is zoned Hill Side(HS). Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Saratoga Gap Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The property will be maintained in its current condition,with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Close to the Signs and Site Security: Install Preserve boundary signs where a ropriate. Structures and Improvements: No improvements. Resource Management: Conduct interim invasive plant and animal management activities consistent with the District's policies and practices. Agricultural Resources: None. Patrol: Routinely patrol the property. Wildfire Fuel Management: None. Roads and Trails: None. Site Safety Inspection: No known safety hazards exist on the site. Name: Name the property as an addition to Saratoga Gap Open Space Preserve. Dedication: Withhold dedication at this time. DiBenedetto/Coupens Gift Property Page 3 CEQA COMPLIANCE Project Description The project consists of the conveyance of approximately 0.2 1-acres of land as an addition to the Saratoga Gap Open Space Preserve,and the adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and maintained in a natural condition. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(California Environmental Quality Act) under Article 19, Sections 15301, 15316, 15317, 15325, and 15061(b)(3)of the CEQA Guidelines as follows: Section 15301 exempts the repair,maintenance, or minor alteration of existing public or private structures,facilities, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination, including the demolition of individual small structures. The project proposes demolishing the five cabins, performing minor erosion control work as necessary along existing roads, and performing minor restoration activities in order to return the structure demolition sites to a natural condition. Section 45316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specify the property will be operated and maintained in a natural condition and there will be no expansion of use. The property will be closed to the public. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership to the District and ensure it will be preserved as public open space by incorporating it into the Saratoga Gap Open Space Preserve. The project qualifies'under all three sections. The project is also exempt under Section 15061(a)(3), as there is no possibility the actions may have a significant effect on the environment. TERMS & CONDITIONS The current owner proposes to gift the property to the District. The property transfer will become effective upon acceptance and recordation of the Gift Deed. BUDGET CONSIDERATIONS The acceptance of the DiBenedetto/Coupens gift property and inclusion of the property into Saratoga Gap Open Space Preserve is expected to have a nominal impact on the.District's DiBenedetto/Coupens Gift Property Page 4 operating budget. The District will pay the current property taxes totaling$541.91 and then cancel Santa Clara County property taxes immediately after assuming ownership of all the gift property. Staff will have the discarded toilet and water heater removed and properly disposed of at an estimated cost of$250. PUBLIC NOTICE Since no action is being taken by the District Board, this action is not subject to the Brown Act. NEXT STEPS The District's Operations Department will manage the former DiBenedetto/Coupens property as an addition to the Saratoga Gap Open Space Preseive, in accordance with the Preliminary Use and Management Plan. Attachments: Map Prepared by; can Chung,Real Property Administrative Assistant Contact person: Michael C. Williams, Real Property Manager (Optional) Graphics prepared by: Michelle Lanctot,GIS Intern/Technician Real Property Manager's Recommendations Accepted by: §t-cpl)e,1,1 E. Abbo-rs, General Manager Date cc: Board of Directors with Closing Memo as an attachment I ■ yp9 - 35 Area of Detail 9 Chatcoal Rd ce Upper Stevens pp D; Benedetto/ Coupe ns �\ chat�o,�na County Park i APN: 351-15-005 Q Saratoga Gap Open Space Preserve 0 S d OL 4 Di Benedetto/ Coupens Gift Property Midpeninsula Reg;onal Open Space District Highlighted Property Other Protected Open Space Private Property (MROSD) or Park Lands E SOP' MROSD Preserves Non MROSD Conservation Developed Land e March, 2013 p or Agricultural Easement Mies . . o 0 os 0.1 dV UiP.e neAe�t o,i It Property@".mMJ While the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. Midpeninsula Regional ' Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manage 4� From: Jean Chung, Real Property Administrative Assistant Date: April 15,2013 { Subject: McKinney,Patzzcr,and Przybyla Properties Addition,Purisima Creek Redwoods Open Space Preserve The General Manager signed Certificates of Acceptance on Aprii 11,2013,for the McKinney, Panzer and Pryzbyla parcels totaling 0.53-acres within the"Redwood Park'subdivision of Purisima Creek Redwoods Open Space Preserve, based upon the determination that acceptance of these low value properties or gifts are in accordance with the District Rules of Procedure. The Gift Deeds were recorded on April 12,2013 and title to and possession of the property has passed to the District. In accordance with the District Use and Management Planning policy the Preliminary Use and Management Plan was approved by the General Manager on April 10,2013.Close of escrow marks the final adoption of the Preliminary Use and Management Plan. The following chart presents dedication and acquisition details for this property: i I � i DEDICATION&ACQUISITION INFORMATION Preserve Grantor Ownership Status: Board Approval Date& & & Grantor Acres (Fee,Easement,Lease, Resolution Number or General Manager mt Agreement) Area A.F.N. M A g g g t) Approval Date San Mateo_. McKinney, 0.08, Purisima Creek 067-186-160, McKinney, 0.11, 067-124-190, Redwoods McKinney, 0.17, General Manager Redwood Park 067-107-040, Panzer, 0.11 Fee April 10,2013 Subdivision 067-139-020, and Przybyla 0,06 and 067-171-100 0.53 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU, & T [Funding Value GIS Code or Other) Status(1 ntended or Type Withheld) April 12,2013 Closed Withheld Gift 25,000 25,000 22 2207, anndd 2208 Misc.Notes: cc: Accounting Management Analyst Public Affairs Manager Board of Directors Natural Resources Manager Real Property Administrative Assistant Field Offices(SFO,FFO&SAO) Operations Manager Senior Real Property Planner GIS Administrator Planning Manager Legal Administrative Assistant Public Affairs Administrative Assistant i Midpeninsula Regional ����' ���� Open Space District ACCEPTANCE OF LOW VALUE INTEREST IN REAL PROPERTY Property Names: McKinney,Panzer, and Przybyla Gift Parcels Property Locations&APN's: The McKinney,Panzer, and Przybyla"Redwood Park" Subdivision parcels, approximately 0.75 miles west of Skyline Blvd., (San Mateo County APN's 067-186-160, 067-124-190, 067-107-040, 067-139-020,and 067-171-100. Preserve: Purisima Creek Redwoods Open Space Preserve Date: April 9,2013 REAL.PROPERTY MANAGER'S RECOMMT,NDATION(S) 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA)as set out in this Memorandum. 2. Accept the gifts of the McKinney,Panzer, and Przybyla"Redwood Park"parcels under the General Manager's authority. 3. Adopt the Preliminary Use and Management Plan as set forth in the attached Staff Memorandum and name the properties as an addition to Purisima Creek Redwoods Open Space Preserve. SUMMARY Midpeninsula Regional Open Space District (District) is proposing to accept gifts of five (5)"Redwood Park"parcels totaling 0.53 acres as property additions to the Purisima Creek Redwoods Open Space Preserve. The following report presents a description of the properties, a Preliminary Use and Management Plan,the environmental review,terms and conditions,and financial considerations. DISCUSSION The 0.36-acre McKinney, 0.11-acre Panzer, and 0.06-acre Przybyla properties have been offered as gifts to the Midpeninsula Regional Open Space District(District). it is recommended that these properties be accepted by the District General Manager in accordance with the District's Rules of Procedure, Section 2.60 (2) as amended on October 8, 2003 (see Report R-03-103). McKinney, Panzer, and Przybyla Gift Parcels Page 2' On May 13,2009,the District Board of Directors adopted amendments to the Open Space Use and Management Planning Policy(see Report R-09-61). Section I includes the following statement: "When the General Manager is authorized to accept a gift of or acquire low value real property,the General Manager is also authorized to approve the Preliminary Use and Management Plan for the property. The Board of Directors shall be notified in writing of any Preliminary Use and Management Plan so approved at the next regular Board meeting following the acquisition." Property Description The properties to be gifted consist of five(5)assessor parcels with nine(9)undeveloped lots totaling 0.53 -acres within the Redwood Park"paper"Subdivision,which is located in all unincorporated area of San Mateo County. The properties are located in the Kings Mountain area of the Santa Cruz Mountains. The primary access is off Skyline Boulevard and Ridge Road to the west. The land is surrounded by existing District land. There are no improvements on the properties. USE AND MANAGEMENT Planning Considerations The properties are zoned Resource Management(RM). Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Purisima Creek Redwoods Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The properties will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future,the plan would be subject to further environmental review and public input. Public Access: Closed to the public. Signs and Site Sectuit Install Preserve boundai si ns where appropriate Structures and Improvements: None Resource Management: Conduct interim invasive plant and animal management activities consistent with the District's alicies and ractices. Agricultural Resources: None Patrol- Routinely patrol the propPC sties _ Wildfire Fuel Management: None Roads and Trails: None Site Safety Inspection: No known safety_4azards exist on the site. Name: Name the properties as an addition to Purisima Creek Redwoods Open_Space Preserve. Dedication: Withhold dedication at this time. McKinney,Panzer, and Przybyla Gift Parcels Page 3 CEQA COMPLIANCE Project Description The project consists of the conveyance of approximately 0,53-acres of land within the Redwood Park paper subdivision as an addition to the Purisima Creek Redwoods Open Space Preserve, and the adoption of a Preliminary Use and Management Plan for the properties. The land will be permanently preserved as open space and maintained in a natural condition. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(California Environmental Quality Act) under Article 19, Sections 15301, 15316, 15317, 15325, and 15061(b)(3)of the CEQA Guidelines as follows: Section 15301 exempts the repair, maintenance, or minor alteration of existing public or private structures, Facilities,or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination,including the demolition of individual small structures. The project proposes demolishing the five cabins,performing minor erosion control work as necessary along existing roads,and performing minor restoration activities in order to return the structure demolition sites to a natural condition. Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition, The Preliminary Use and Management Plan specify the properties will be operated and maintained in a natural condition and there will be no expansion of use. The properties will be closed to the public. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership to the District and ensure it will be preserved as public opqn space by incorporating it into the Redwood Park Area of Purisima Creek Redwoods Open Space Preserve. The project qualifies under all three sections. The project is also exempt under Section 15061(a)(3), as there is no possibility the actions may have a significant effect on the environment. TERMS& CONDITIONS The three (3)current owners propose to gift these properties to the District. These property transfers will become effective upon acceptance and recordation of the three(3) Gift Deeds. McKinney, Panzer, and Przybyla Gift Parcels Page 4 BUDGET CONSIDERATIONS The acceptance of the McKinney,Panzer,and Przybyla gift parcels and inclusion of the properties into Purisima Creek Redwoods Open Space Preserve is expected to have a nominal impact on the District's operating budget. The District will pay the current property taxes totaling$486.14 ($451.22 for the McKinney properties and $34.92 for the Panzer property)and then cancel San Mateo County property taxes immediately after assuming ownership of all the gift properties. PUBLIC NOTICE Since no action is being taken by the District Board,this action is not sub ect to the Brown Act. NEXT STEPS The District's Operations Department will manage the former McKinney,Panzer,and Przybyla properties as additions to the Purisinia Creek Redwoods Open Space Preserve, in accordance with the Preliminary Use and Management Plan. Attachments: Exhibit A: Map Prepared by: Jean Chung,Real Property Administrative Assistant Contact person: Michael C.Williams, Real Property Manager Graphics prepared by: Jamie Hawk, GIS Internfl'eclinician Real Property Manager's Recommendations Accepted by: Stetphe . Abbors,General Manager Date cc: Board of Directors with Closing Memo as an attachment Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve f Parcel of Interest . a MROSD 92 Miramon tes Private _ R i P Other Public Open Space 35 *Half Moon Bay "some San Mateo Co Dedication Boundary Area of Detail � e d` *P . Red:wro.od McKinney N� APN: 067-107-040 _ y Panzer APN: 067-139-020� �O g �L Dedication 9 Boundary �O (Set by San Mateo County) Y aGAD �i Przybyla Trust D�D� '► � b \ LL RIDGE ROAD E ' McKinney � �i p S • FIL RT'AVENUE � APN: 067-124-190 V � , z 9 �A VE NAWANRA AVE U1 ROAD A AVFb McKinney a APN: 067-186-160 E U Exhibit A: Map of Parcels in Redwood Park 0 250 5W 1000 Produced by Midpeninsula Regional Open Space District, April, 2013 e Feet �,ding arni1s, r of birds e ♦ ration and S . S deb pri 1". e n c �� join us for a FREE event for all ages at Skyline Ridge Open Space Preserve* Learn to geocache Go on a bird "chase" and explore the J - for birders of all trails in search � levels (including of bird-themed ! beginners) "treasu res"! Make feeders Visit with for the our special feathered feathered friends in yourWWII fi guests from own yard! Mickaboo and MickaCoo! Dissect an owl pellet to find out what these Sorry - amazing creatures eat! o�s are not al�owec� Saturday, May 4th, 2013 10:OOam-3:00p m � Santa Clara Valley Play all day or just stay for awhile! • Audubon Society *Directions, contact information & schedule of events on next page. No advance registration is required and parking is free. Some activities have limited space, available on a first-come-first-served basis. Sign up when you arrive at the event.* Pack a "no garbage lunch" and have a picnic; drinking water will be available. Co-sponsored by: Midpeninsula Regional Open Santa Clara Valley 4Q Space District Audubon Society Contact: Renee Fitzsimons Contact:Toby Goldberg (650)691-1200 or rfitzsimons@openspace.org (408)252-3740 or programs®scvas.org Santa Clara Valley www.openspace.org www.scvas.org Audubon Society Enjoy a day of adventure, science, birding, hiking, exploration - and, of course, fun! s New Date: Sunday, May 4th, 2013; 10:00am-3:00prn WINGDING FAMILY FEST Activity Schedule (for activities requiring advance sign-up) Bird "Chase" "Bird-Bonanza" [All levels welcome!] Geocaching Hike Owl Pellet Dissection Every 112 hour beginning at 10:30am(e.g. *11:00am-12:05pm Every 20 minutes beginning at 10:20am(e.g. 10:30am, 11:00am, 11:30am, etc.). 12:20-1:25pm � 10:20am, 10:40am, 11:00am,etc.). Last one at 2:00 JLast one at 2140= *2.00-3:OOpm *rstas actividades tendran traducciones en Espanol si se necesita Space is limited for each of the above activities and available on a first-come-first-served basis only. Sign up for these activities when you arrive at the event. For bird chases and geogache hikes, participants should arrive at the activity sign-in area at least 15 minutes before their registered activity time. Each activity begins PROMPTLY at the scheduled time. PLEASE NOTE: Exact schedule is subject to change without notice.An updated schedule will be posted on the SCVAS website(go to www.scvas.org-click on "Kids' Corner")and at registration the day of the event. Directions to Skyline Ridge Open Space Preserve: Skyline Ridge OSP is located on Skyline Blvd (Hwy 35), one mile south of Page Mill/Alpine Rd/Skyline Blvd intersection. After entering the Preserve, proceed to the farthest parking lot on the left. From 280: Alternative Route (Hwy 85): -Take the Page Mill Rd Exit and head west into -Take Hwy 85 to Saratoga Ave; head west the hills (towards Arastradero Rd). - Saratoga Ave becomes Hwy 9 in approx. 2 miles - Continue on Page Mill Rd for approx. 9 miles. - Continue on Hwy 9 for approx. 7 miles -Turn left at the Stop Sign onto Skyline Blvd. -Turn right onto Skyline Blvd/Hwy 35 - Continue for approx. 1 mile, then turn right into - Continue for approx. 5.5 miles and turn left into Skyline Ridge OSP. Skyline Ridge OSP. CAUTION: This is a very curvy/winding route! This route is longer, but less winding.