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HomeMy Public PortalAbout01- January 22, 2014 Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING January 22, 2014 7:00 P.M. City Commission Chambers at Sherbondy Village 215 President Barack Obama (Perviz) Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 7:00 p.m. on Wednesday, January 22, 2014 in the City Commission Chambers at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Joseph L. Kelley, Commissioner Dorothy Johnson, Commissioner Luis B. Santiago, Commissioner Timothy Holmes, and Mayor Myra L. Taylor. Also in attendance were: City Manager Kelvin L. Baker, Sr., City Attorney Joseph S. Geller, and City Clerk Joanna Flores. 3. INVOCATION: The Invocation was delivered by Vice Mayor Joseph L. Kelley. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. APPROVAL OF AGENDA: 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: 19-8 (Commissioner Santiago); 19-5 and 19-7 (Commissioner Johnson); 19-9, 19-10, 19-11, 19-12, 19-13, 19-14, 19-15, 19-16, and 19-17 (Commissioner Holmes). Commissioner Holmes said he pulled items 19-9 through 19-17 because the intent may be good but in his opinion they interfere with day to day operations of the city. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to approve the agenda, consent agenda and pull list. Regular Commission Meeting Minutes—01/22/2014 1 There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes 7. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: The Mayor and City Commission recognized Charmaine Parchment, Cpl. Daron Chiverton, Officer Dominque Hanies, Officer Muniz Bueno, and Officer Hans Gonzalez as Employee of the Month. 8. APPROVAL OF MINUTES: Regular Commission Meeting—01/08/2014 It was moved by Commissioner Johnson, seconded by Commissioner Holmes to approve the minutes of the Regular Commission Meeting of January 08, 2014. There being no discussion, the motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes 9. 17th CONGRESSIONAL DISTRICT OF FLORIDA REPORT: 10. STATE SENATORS REPORT: 11. STATE REPRESENTATIVES REPORT: 12. DISTRICT ONE / DISTRICT TWO - COUNTY COMMISSIONER REPORT: 13. MIAMI-DADE COUNTY FIRE RESCUE DEPARTMENT REPORT: 14. PUBLIC PRESENTATION: 14a. CITIZENS' FORUM: 1. Alvin Burke of 2928 NW 132st Street, Apt. 328, Opa-locka, Florida, appeared before the City Commission and made reference to item 19-9 that directs the City Manager to freeze hiring and item 19-14 authorizing the Finance Department to fill a vacancy of a payroll clerk. Regular Commission Meeting Minutes—01/22/2014 2 Mr. Burke said you cannot place a freeze on hiring then turn around and request to hire for a certain position. He further asked, how many times the city plans to purchase equipment for Sherbondy Village. Mr. Burke said that Commissioner Holmes previously sponsored legislation to purchase equipment for Sherbondy Village. 2. Dennis Oates of 14000 NW 19th Avenue, Opa-locka, Florida, appeared before the City Commission and spoke about the poor condition of the roads. Public Works have patched the pot holes on many occasions and every time it rains the holes becomes larger. Mr. Oates said his employees are complaining about their cars and vendors are refusing to come to his company because of the potholes. Commissioner Santiago said he can guarantee the City Commission will address Mr. Oates concerns. 3. Marie (Inaudible) of 2120 Wilmington Street, Opa-locka, Florida, appeared before the City Commission and complained about the flooding in front of her home. When it rains her kids are not able to go outside because the water sits and attracts mosquitoes. Manager Baker said in terms of the infrastructure they are planning a master plan for the entire city and they have a commitment from the State of Florida on a state revolving loan to assist with funding for the storm water efforts. Because it was alleged that the city purchased equipment for Sherbondy Village, Commissioner Johnson asked Manager Baker to address the citizen's concerns. Manager Baker said equipment for Sherbondy Village is a budgeted item and for several months the Parks & Recreation Department has been researching the cost of equipment. There were problems with the vendor based on legal issues in terms of piggybacking off a bid award from Lee County. For the record, Commissioner Johnson said in 2007 she was the champion for the item and this is a budgeted item. Commissioner Holmes said when the building was built he sponsored legislation or it was discussed to purchase equipment for the building. 15. ACTION ITEMS (items from consent agenda pull list): 1. (19-5) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MASTERMIND CONSTRUCTION, INC., IN AN AMOUNT NOT TO EXCEED $355,130.00, FOR THE GATEWAY ROUNDABOUT PROJECT AT THE INTERSECTION OF NW 27TH AVENUE AND OPA-LOCKA Regular Commission Meeting Minutes—01/22/2014 3 BOULEVARD FOR DESIGN BUILD SERVICES, PAYABLE FROM ACCOUNT NUMBER 47-541807 (PTP FUNDS); A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the resolution. Commissioner Johnson said on July 27, 2013 there was discussion regarding the funds for construction of the gateway roundabout. In her opinion PTP funds should be used for road and street improvements. If the gateway roundabout is not a priority, Commissioner Johnson would like to see that as a secondary and repair of the streets should be a priority. She further said on August 24th there was a lot of dialogue that the city did not have funds for the construction and it was not a budgeted item. Manager Baker said there are numerous priorities in the city and he is doing his best to address as many of them possible with limited funding. Commissioner Johnson said on July 24th Manager Baker stated "at this point this item is not in the current budget and if funds are available they will come from the account listed". She further said priorities needs to be set and fixing the streets are a priority in this city. Commissioner Santiago echoed Commissioner Johnson's comments with prioritizing the needs of the city. He said is in favor of the gateway roundabout, but he would like the City Manager to take actions on how they utilize funds. Commissioner Santiago said he have received numerous complaints regarding flooding and the streets on NW 127th Street. Commercial trucks pass through a residential area in the city on a daily basis and the citizens are complaining about the trucks. He further said when it rains the entire city is flooded and they have to purchase pumps to alleviate the problem. Commissioner Santiago said he works for the citizens and he want to make them happy. It's time to fix the roads and stop beautifying certain parts of the city. They waited 6 months to complete the Rutland Street construction and nothing has been done. Manager Baker said he spoke to Commissioner Santiago regarding the Rutland Street construction. Regular Commission Meeting Minutes—01/22/2014 4 He further said the master plan design have been approved for the road way and drainage. Based on the funding the draw down does not start until April and if he does anything before that time he will disqualify the city from receiving those funds. Drainage is a top priority that's why he went to Tallahassee to fight for approval, but there is a timeline that must be adhered to. Commissioner Santiago said he is comfortable with the comments made by Manager Baker and he must keep that promise to the citizens and business owners of the city. Commissioner Holmes said he sponsored legislation last year for a $48 Million Dollar Bond to improve the city's infrastructure, in addition to that Manager Baker went to Tallahassee and the city was awarded $20 Million Dollars for infrastructure. The project is expected to start in April and the City Manager has reported that on numerous occasions. Vice Mayor Kelley said he supported the issuance for an RFP and it came back with no response, then it went back out for re-advertisements, at that time 3 proposals were received. He has a problem with spending PTP dollars for the gateway and if he recalls the City Manager said he was going to look at FERDAP Dollars and other funding for the gateway roundabout. After looking at the proposals there was a great disparity in the numbers which gave him a heartburn. The company that built the Helen Miller Center did not bid based on the city's design, they submitted a bid based on their own design. Vice Mayor Kelley asked, was the RFP sent out as a design build? Manager Baker replied, yes. Vice Mayor Kelley said after looking at the specs, the companies submitted their proposals based on designs the city gave them. Manager Baker said that is correct. Vice Mayor Kelley said the city wants the gateway roundabout to be design build and in his opinion you can hold people more accountable and the project will move faster if it's design build, however the companies are going off what was given to them and in his experience, when people use what you give them they later say they cannot use what was provided to them. Vice Mayor Kelley asked, is there any language that can be included in the agreement to hold the recommended company to the amount listed? He said he does not want to spend PTP dollars because that can be used to employ residents for the sidewalk program. Manager Baker said his response is the fact that most of the structures are above ground and there are limited environmental conditions to deal with. There is more comfort than other projects you have to excavate 20 feet deep. Regular Commission Meeting Minutes—01/22/2014 5 Vice Mayor Kelley said the city gave them the design and that's what companies based their bid on. His concern is when a company is awarded the contract then they come back and say they placed a bid based on what was given to them by the city. To the sponsor, Vice Mayor Kelley requested that the City Attorney amend the legislation to address his concerns. Attorney Geller said the company has to build whatever is agreed upon. The city has to give them an idea of what we are looking for and if the company makes a mistake they are held liable. Vice Mayor Kelley said the company did not build on design build, they placed a bid on specs and information that was given to them by the city. He further said he is supportive of the gateway roundabout, but he needs a comfort level that the amount will not increase. If the company needs to go over the approved amount, it must come back to the City Commission for approval. It was moved by Vice Mayor Kelley, seconded by Commissioner Holmes to amend section 2 of the legislation to include the following language "with any additional costs or costs over runs or change orders to require approval by the City Commission". Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: Who did the design here in the book Mr. Baker? Manager Baker: The original conception design was done by an engineering firm by the name of C3TS. Commissioner Johnson: Remember we have legislation, because I'm concerned with the evaluation panel. We've already passed legislation and it's the same people on the panel, constantly and the scores are almost matching. Commissioner Johnson: We have legislation for the bidding, you know that right? Manager Baker: Yes Ma'am. Commissioner Johnson: It seems to be no changing in what we have legislation to do and I'm concerned. Note: This concludes the verbatim portion of these minutes. There being no further discussion, the amendment passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Commissioner Johnson Yes Mayor Taylor Yes Regular Commission Meeting Minutes—01/22/2014 6 There being no further discussion, the resolution passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 2. (19-7) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN APPROPRIATE BUDGET AMENDMENT OF A UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT GRANT FOR THE PURPOSE OF UPDATING THE COMPREHENSIVE PLAN AND LAND DEVELOPMENT CODE TO INCLUDE ADDITIONAL COMMUNITY OUTREACH, PUBLIC PARTICIPATION, AND REDEVELOPMENT STRATEGY, AND TO EXECUTE AN AGREEMENT WITH THE CORRADINO GROUP FOR UP TO $100,000.00 TO PROVIDE PLANNING SERVICES NECESSARY TO FINALIZE AND ADOPT THE NEW COMPREHENSIVE PLAN AND LAND DEVELOPMENT CODE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolution was read by title by Attorney Geller. It was moved by Vice Mayor Kelley, seconded by Commissioner Santiago to pass the resolution. Commissioner Johnson said Resolution No. 13-8595 was approved for a Master Plan. Resolution No. 13-8540 was approved for a Comprehensive Master Plan. After reviewing the backup documentation and the budget, there are several positions that are included in the challenge grant. She reviewed previous year's budget and none of them showed an adjustment for the positions. There are several positions, such as Code Enforcement, Public Works, Community Development, Grant Writer, in addition to fringe benefits. Manager Baker said this is a Community Challenge Grant that the city entered in 2011. It's a very prestigious award, only a few cities were awarded, however in this effort a coalition was formed with numerous of planners. Now they are at the point of taking all the information and create a comprehensive plan and they are proposing to include the CRA and a new redevelopment strategy. He further said the $100,000 that was originally allocated for land acquisition and earmarked for the Opa-locka Community Development Agency to do land acquisition, they are no longer in the position to utilize those funds, however the city has a lot of new needs. The concept is to maximize the funds so when the city take the final plan to the federal government in an effort to be recipients for additional funding in the future. Commissioner Johnson said the backup includes a document that reads HUD continuation sheet, it has a budget and this grant does not include land acquisition. The consultant fee of$110,557 was allotted for consultants. Regular Commission Meeting Minutes—01/22/2014 7 Manager Baker said he was not employed with the city in 2011, therefore he would request that Howard Brown clarify Commissioner Johnson's concerns. Howard Brown, Community Development Director appeared before the City Commission and said when the budget was prepared in 2011 city staff put together two budgets. He made reference to page 6 of the backup documentation titled FY 2011 Community Challenge Grant. He said Commissioner Johnson is correct, it doesn't say land acquisition,but they use the language site acquisition. Commissioner Johnson asked, will the money be used to purchase land? Mr. Brown replied, no. He said when the city received the grant in 2011 it was a total of$998,638 and $624,000 is real money, the difference is a cash match meaning they are matching Code Enforcement, Community Development Director, and others salary. Commissioner Johnson asked is it her understanding that the City Manager will take a percentage of certain staff salary and put it towards the grant to show a match. Mr. Brown replied, yes. He further made reference to page 5, paragraph 1. The partner has a match of $75,000 and it covers 10% of their salaries for 1.5 years. Commissioner Johnson asked Mr. Brown is it beneficial to do land acquisition or pay towards the CRA Director position. Mr. Brown said he made a recommendation to the City Manager that they need to re- program those funds to do re-redevelopment for the city. Since there is no other use past the land acquisition, they are recommending moving forth with re-development. Vice Mayor Kelley thanked Mr. Brown for his service with the City of Opa-locka. He said the legislation is before the City Commission because HUD has approved what the city will be doing. The corradino group has also recommended the same thing. He said the city does not have dollars at this time to help with re-development, so that is another benefit to passing the legislation. Vice Mayor Kelley said he hope the City Commission supports the legislation because it does not have a financial impact, but it gives the city dollars that will be beneficial. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: From a financial point of view in all three of these budgets going back from 2011-current does not show nowhere in the documents, cash match. So even if its paper money or fake money, cause it looks fake to me now, it's not a good paper trail. I'm going to call the auditor tomorrow because somewhere you suppose to list this as Regular Commission Meeting Minutes—01/22/2014 8 either in-kind or reduction. I don't see where this money is being in-kind to show a match, I don't see in any of the budgets. I need that to be corrected and since it's sight acquisition, Mr. Attorney to the sponsor if you would list that. I will be calling Fernandez from HUD and I would like a copy of the letter where you said HUD approved this because something doesn't sound right. Since HUD does not give a verbal approval, I'm assuming you have this in writing, is that correct? Manager Baker: Yes, that's correct Madam. Commissioner Johnson: You have it in writing right? Manager Baker: Yes. Commissioner Johnson: So I need to have a copy of that in the morning first thing and you can share it with my colleagues. Note: This concludes the verbatim portion of these minutes. Commissioner Santiago thanked Mr. Brown for the information he provided. He said the City Manager has a lot of homework to do from 2011 to bring good news in the future. There being no further discussion, the motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Holmes Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes 3. (19-8) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO REMOVE THE CURRENT CITY ATTORNEY, AND AUTHORIZING THE CITY COMMISSION TO APPOINT A NEW IN-HOUSE CITY ATTORNEY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes; motion died for lack of second. Commissioner Holmes said at the last Commission meeting the City Attorney mentioned that he will have staff in the office to work on a daily basis. The City Attorney has a set time for the City Commission to request legislation in order for him to provide the items to the City Clerk in a timely manner. He said the City Attorney called him Thursday night at 8:20 p.m. because someone told him the resolution was back on the agenda to remove him. Regular Commission Meeting Minutes—01/22/2014 9 Commissioner Holmes said he does not have anything against the City Attorney, but he needs to be held accountable for his work. 4. (19-9) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO FREEZE ALL HIRING, WITH THE EXCEPTION OF THE OPA-LOCKA POLICE DEPARTMENT'S SWORN PERSONNEL; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the resolution. Commissioner Holmes said the city has a City Manager to run the day-to-day operations; the City Commission should not try to do his job. If there are concerns then meet with the City Manager to address your concerns. He further said agenda items 19-9 through 19-17 needs to be deferred because they are a violation. Commissioner Johnson said her colleagues supported the previous legislation to freeze hiring, however it has expired. She will bring legislation whenever she feels necessary. The amount of hiring in the city has increased and she asked her colleagues to support the legislation. Commissioner Holmes said he previously supported the legislation because it was a strain on the budget. Nothing has been given to him to say hiring will affect the budget. Commissioner Santiago said he think freezing hiring is a good idea, but the legislation needs to be amended to exclude vacant positions. Commissioner Johnson said in the past if the City Manager needed to fill a position he would come to the City Commission for approval. Attorney Geller said the legislation can be amended, however the current legislation reads that there is an exception for permission by the City Commission. Commissioner Santiago asked, if there are vacancies, why the City Manager needs to get City Commission approval? Attorney Geller said that is the way the legislation is worded. It was moved by Commissioner Santiago, seconded by Commissioner Johnson to amend the last whereas and section 2 to read as follows "to freeze further hiring until the end of the fiscal year except to fill budgeted vacancies or with permission of the City Commission. Regular Commission Meeting Minutes—01/22/2014 10 Vice Mayor Kelley said he understands the amendment, but in his opinion if there is a freeze on hiring, then there is a freeze. If you are going to allow the City Manager to hire to fill vacant or budgeted positions then there is no freeze. He further said if you want to tell the City Manager he cannot fill any positions that are not budgeted then that's the only way to stop additional spending. If a position is budgeted and you allow the City Manager to fill the position then that's a mute point. The amendment and the original intent negate each other and the accomplishment of not spending money will not be met. Commissioner Holmes said the amendment should read that the City Commission should allow the City Manager to manage the city. Commissioner Johnson said the amendment will dilute the intent. She further said she has concerns when a person is hired as a temporary employee then gets promoted to a career employee for a position that's not in the budget. Commissioner Johnson said a lot of temporary employees are being hired when the assignment can be given to a permanent employee and give them more money. Commissioner Johnson deferred item 19-9. Mayor Taylor said she agrees with Commissioner Holmes because some of the resolutions look like it is on border line of interfering with day-to-day operations. The City Commission must trust the City Manager to keep an eye on the budget. The last time the city put a freeze on hiring it was as a result that the budget was in trouble. 5. (19-10) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO RE-ENROLL THE CITY IN THE "HOW AM I DRIVING PROGRAM"; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolution was read by title by Attorney Geller. It was moved by Vice Mayor Kelley, seconded by Commissioner Santiago to pass the resolution. Vice Mayor Kelley said a lot of cities are participating in the program and he does not have a problem with it. To the City Attorney, Vice Mayor Kelley said items 19-9 through 19-17 were prepared by him and he is sure if the City Attorney thought in his legal opinion that they were inferring with day-to-day operations he would have brought that to the sponsor's attention. Attorney Geller said if he thought something was illegal he would not sign it for legal sufficiency. Regular Commission Meeting Minutes—01/22/2014 11 Vice Mayor Kelley said to the sponsor, if the legislation passes and a cost is associated, will it come back to the City Commission. Mayor Taylor asked the City Attorney when he signed the resolution for legal sufficiency is it not that the item past the test of being legally drafted. Attorney Geller said it is that the item is not illegal. Mayor Taylor asked the City Attorney do he speak to the members of the City Commission as to what their intent is for legislation? Attorney Geller said there have been instances when he felt an item was illegal and he called it to the attention of the sponsor. Mayor Taylor asked, what happens if the sponsor disregards the City Attorney's advice and requests the item to be on the agenda? Attorney Geller said he cannot sign legislation that is illegal. Mayor Taylor said some legislation borders on ethic violations. Attorney Geller said he does not give a moral opinion, but the county has an ordinance and that's the ethics ordinance. He further said if he finds something to be contrary to law he will not sign it, but if it is fairly debatable then typically he will. Commissioner Holmes said the City Attorney represents the city and he is aware that these resolutions are border line inferring with day-to-day operations. Commissioner Johnson said it's sad that in 2006 some of the same Commissioners supported the legislation. In addition some of the city vehicles have how am I driving stickers and the city never renewed the agreement. Mayor Taylor asked, if there a cost to re-enroll in the program? Manager Baker said he requested the information but he have not received it yet. There is a nominal cost for the program. Commissioner Santiago said he follows the City Attorney and any decision he take is for the protection of the city. There being no further discussion, the motion failed by a 3-2 vote. Vice Mayor Kelley Yes Commissioner Holmes No Regular Commission Meeting Minutes—01/22/2014 12 Commissioner Johnson Yes Commissioner Santiago No Mayor Taylor No 6. (19-11) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENFORCE A POLICY TO BAN "TEXTING" AND THE USE OF CELLULAR DEVICES BY CITY EMPLOYEES WHILE OPERATING CITY-OWNED VEHICLES, THIS SHOULD ALSO INCLUDE CAR ALLOWANCE STAFF, TO INCLUDE BUT NOT LIMITED TO THE CITY MANAGER, ASSISTANT CITY MANAGER AND CITY CLERK WHILE ON DUTY FOR CITY BUSINESS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to pass the resolution. Commissioner Johnson said she sponsored the legislation because it is state law. She has personally observed this being done by employees and if it continues it may be a liability on the city. Commissioner Santiago said he would like to support the legislation because they need to set rules in the city. He said the legislation is not to stop car allowance staff from using their cellular device, it's following the law. Commissioner Holmes said the state law is to stop texting while driving and the legislation is interfering with day-to-day operations. Mayor Taylor said to ban car allowance staff from using their cellular device will tie their hands and they are on duty 24 hours. Commissioner Johnson said when she met with Michael from the City Attorney's Office her intent was to enforce the law and to ban texting while driving. Attorney Geller said he got the changes that were made by Commissioner Johnson and he prepared the legislation as requested. He signed the legislation because in his opinion it is not illegal. Commissioner Johnson said her colleague stated that she was tying staff hands from using a cellular device. Attorney Geller said the legislation will not limit car allowance staff from using their cellular device at any time, except when they are driving. Commissioner Johnson said the City Attorney needs to be in the office because she does not want to speak to anyone that cannot give her legal advice. Mayor Taylor said the City Manager should not be included with anyone else, he's the City Manager. Regular Commission Meeting Minutes—01/22/2014 13 Commissioner Johnson requested that the City Attorney meet with her to clean up the legislation. Commissioner Johnson deferred item 19-11. 7. (19-12) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO APPROVE ALL GRANTS AND FUNDS CONSTITUTING GIFTS, AND PROHIBIT ANY SOLICITATION BY CITY EMPLOYEES REQUESTING FUNDS FOR CITY EVENTS OR AFFAIRS, THIS IS NOT TO PROHIBIT ANY COMMUNITY ORGANIZATION AFFILIATED OR WHO HAS A MEMORANDUM WITH THE CITY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Vice Mayor Kelley said he does believe there is a need for a policy. After speaking to business owners he has been told that a lot of people solicit funds on behalf of the city. Commissioner Holmes said legislation was adopted that no one is allowed to solicit funds on behalf of the city with the exception of the Mayor/City Commission. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: Well it seems if legislation has been approved then as of last week several individuals have gone to Wal-Mart, Wal-Mart has given resources and she don't recall, maybe it only take a commission or two commissioners but she don't remember it ever coming in front of us. To assure the accountability to finance and the accountability back to companies I think this is needed even if we are getting funds for representing the city I think it needs to be accounted for and receipt back to the business, but I do think we need a policy. I think that policy will be structured by the City Manager as the Chief Executive Officer for this organization and I don't think that structure should come from the City Commission. I think the directive was clear enough for him to execute the intent and the intent is to stop it. This conversation is not new to the City Manager, I'm just saying at this point after having conversation it has not been done and I think it's my job as a legislature to put it on the record, to bring out my findings, and let everything else falls where it falls but I am bringing it to the City Commission attention that there are people representing this city by getting contributions and/or goods on behalf of the city. Note: This concludes the verbatim portion of these minutes. Mayor Taylor said the legislation is to approve all grants and from her knowledge the city already has approved legislation to approve all grants. Regular Commission Meeting Minutes—01/22/2014 14 She said as of 20.. the city was told by the Internal Revenue that the City Commission are employees which means if the legislation passes the City Commission cannot solicit funds for their events. Commissioner Johnson said the previous legislation also included that all grants be reported on a quarterly basis and to her knowledge they have not been reported. Attorney Geller said the legislation permits the City Manager/designee and the City Commission to solicit funds on behalf of the city. Commissioner Santiago said it is his understanding that the legislation is to stop outside people from soliciting funds on behalf of the city. Commissioner Holmes said it was eluted to that someone solicit funds from Wal-Mart and yes, he does send donation letters to Wal-Mart, Publix, Costco, etc and his response is no. Costco sent him two turkeys for Thanksgiving and he thanked them for their contribution. Mayor Taylor relinquished the gavel to Vice Mayor Kelley. Commissioner Johnson said for the record it was not an Elected Official that solicited funds from Wal-Mart. Vice Mayor Kelley returned the gavel to Mayor Taylor. There being no further discussion, the motion passed by a 3-2 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes No Vice Mayor Kelley Yes Mayor Taylor No 8. (19-13) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ASCERTAIN THAT A POLICY IS IN PLACE SO THAT ALL CITY OWNED VEHICLES ARE PROPERLY EQUIPPED WITH WORKING SEATBELTS AND REQUIRING THE USE OF SEATBELTS BY CITY EMPLOYEES (AS REQUIRED BY LAW); IN ADDITION ALL CITY VEHICLES MUST BE IN PROPER WORKING ORDER PRIOR TO LEAVING THE CITY MOTOR POOL DAILY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Holmes said the legislation is inferring with day-to-day operations. Regular Commission Meeting Minutes—01/22/2014 15 Commissioner Johnson said when she see employees riding in city vehicles without a seatbelt it is a liability on the city. She said some of the cars do not have seatbelts, if those individuals are in a accident that too will be a liability on the city. There being no further discussion, the motion passed by a 4-1 vote. Commissioner Santiago Yes Commissioner Holmes No Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes 9. (19-14) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO RELOCATE THE PAYROLL FUNCTIONS TO THE FINANCE DEPARTMENT FOR PROCESSING AND APPROVAL, ALONG WITH AUTHORIZING THE HIRING OF A PAYROLL CLERK TO FILL THE VACANT POSITION; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Santiago to pass the resolution. Commissioner Holmes said he pulled the legislation because it is inferring with day-to- day operations of the city. Commissioner Johnson said in 2007 when this function was in the Finance Department, it later moved to Human Resources because of an individual transferring. That person has retired from the city and the position is still in the Human Resources Department. She said the audit made comments regarding segregating responsibilities. You cannot hold the Finance Director accountable if she does not have the responsibility of payroll. Commissioner Santiago asked, who is currently responsible for payroll? Manager Baker said Human Resources Department does payroll at this time. Commissioner Santiago said he does not feel comfortable with moving payroll to the Finance Department. Finance Department has too much work to do and Human Resources are doing a good job at what they are doing. Vice Mayor Kelley asked, did the auditor make reference to having staff in the department to make it run smooth, was this one of the recommendations? Regular Commission Meeting Minutes-01/22/2014 16 Manager Baker said there are concerns regarding where payroll sits now and he have had discussions with the Human Resources Director and Finance Director in terms of how they plan to address the issue and he plans to make changes as it relates to payroll. Vice Mayor Kelley thanked the sponsor for legislation but he would prefer if she would allow the City Manager to make the necessary changes. Again, he commended her for the legislation. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: In hearing the City Manager's statement and this has been noted at least three years of an audit comment. I would suggest that be fast forward because to go all the way to the end of the year. If this is going to push you to do it then so be it I would defer it but I would like to see it on your action items because this is not the first time you have heard this. I did have a meeting with the Finance Director and I thank you for that opportunity Mr. Manager but I am a little concerned that this has not been a priority because I think the only way we can move the city is to make sure we have a good budget system and it have to be integrated and several other things that need to be put in place but since you run the day-to-day if I have to do an alert this is my alert. Commissioner Johnson: To the City Manager what is the timeline? Manager Baker: I would say by March. Commissioner Johnson: Madam Clerk March 2014. Commissioner Johnson: If not can you bring this Note: This concludes the verbatim portion of these minutes. Commissioner Johnson deferred item 19-14. 10. (19-15) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO CREATE AN APPLICATION FOR ANY AND ALL ORGANIZATIONS (INCLUDING VOLUNTEERISM) DESIRING TO DO BUSINESS IN THE CITY OF OPA-LOCKA, AND REQUIRING THAT THE BUSINESS OR VOLUNTEER ORGANIZATION HAVE GENERAL LIABILITY INSURANCE; PROVIDING FOR INCORPORATION OR RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the resolution. Commissioner Holmes said the legislation is inferring with day-to-day operations. Commissioner Johnson said in 2007 Vice Mayor Kelley sponsored legislation for volunteerism procedure. Regular Commission Meeting Minutes—01/22/2014 17 She said an incident was on facebook that could put the city in harm's way and that's her reason for sponsoring the legislation. In addition, Commissioner Johnson directed the City Manager to assure a level 2 background check is done for everyone involved with children. Vice Mayor Kelley said there are incidents that people are utilizing city facilities and they are not covered. Most of the time when you go to someone else property to have to assume responsibility and that's not happening here. There is a need for an application to hold people accountable and that is a policy decision that the City Commission needs to set. Commissioner Holmes said the city has something in place for people desiring to use city facilities. Mayor Taylor asked, is there a current policy in place? Manager Baker said when there is a MOU it will cover the general liability and the organization will list the city as an additional insured. Vice Mayor Kelley said the City Manager is correct, but there are people using city facilities that do not have a MOU. He further said his heart burn is when citizens want to use the facilities they are given a hard time. Vice Mayor Kelley said in his opinion this legislation is not inferring in day-to-day operations, it's simply setting a policy. Commissioner Johnson said she remembers the City Commission as a body saying the City Manager does not have to do anything unless it's done in a form of legislation. Commissioner Holmes said yes, he said that but you do not get involved in day-to-day operations. There being no further discussion, the motion passed by a 4-1 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes No Mayor Taylor Yes 11. (19-16) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE AN EXTERNAL INQUIRY OF THE HUMAN RESOURCES DEPARTMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. Regular Commission Meeting Minutes—01/22/2014 18 The above resolution was read by title by Attorney Geller. Commissioner deferred item 19-16. 12. (19-17) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PURCHASE EXERCISE EQUIPMENT FOR SHERBONDY VILLAGE, AND TO BRING A PROPOSAL TO THE CITY COMMISSION FOR APPROVAL, IN AN AMOUNT NOT TO EXCEED $88,000.00, PAYABLE FROM ACCOUNT NUMBER 44-141802, A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Santiago to pass the resolution. Commissioner Santiago said he heard some dialogue earlier that legislation was passed to purchase equipment for Sherbondy Village. He asked, what happened to the equipment that was previously approved? Manager Baker said the Parks & Recreation department has been working with a vendor that outfits gymnasiums and they are piggybacking from Lee County contract. They have run into a challenge because the contract is four years old and the City Attorney have requested information from the contract to give him a comfort level before presenting it to the City Commission for approval. Commissioner Santiago asked, how much will the equipment cost? Manager Baker said the budget is $88,000.00 Commissioner Santiago asked, will the full amount be used? Manager Baker said that is the plan. Commissioner Santiago said if any money is left over he would like to see it go towards the Kaboom Playground. He said everything is done for the east side of town and nothing for the west side. Commissioner Santiago said he supports the legislation, but in the future he would like to set aside funds for Kaboom Playground. Commissioner Johnson said it is her understanding that the Kaboom Playground is done by a private organization and not the City of Opa-locka. She asked, is that correct? Manager Baker said yes, but there are some items the city agreed to. Commissioner Johnson asked, how much will that cost? Regular Commission Meeting Minutes—01/22/2014 19 Manager Baker said$5,000.00 Commissioner Johnson said if she understands correctly, Commissioner Santiago wants additional equipment for the Kaboom Playground. Manager Baker said the equipment for Kaboom comes with the park. He further said the equipment have been selected and the project is funded. Commissioner Santiago said the budget for Sherbondy Village equipment is $88,000 and that doesn't mean the entire amount has to be spent. Manager Baker said the room has been laid out to include the cost of equipment, delivery, and set up. Commissioner Santiago directed the City Manager to inform him of any money left over from the equipment. He said the amount does not sound correct. Commissioner Johnson said the grant coordinator needs to find additional funds to purchase equipment for the Kaboom Playground. Mayor Taylor agreed with Commissioner Santiago to purchase additional equipment for the Kaboom Playground in the event funds are left over from the gymnasium equipment. Mayor Taylor asked, can funds be taken from the $88,000 to purchase additional equipment for the Kaboom Playground? Manager Baker said he would not recommend that because they have been working on the gymnasium equipment for some time and that will botch up the layout of the facility. Mayor Taylor asked, can she make a motion directing the City Manager to allocate $25,000 for the Kaboom project after the current legislation is voted on? Attorney Geller said the legislation can be amended, but it's not proper to bring a new item that hasn't been noticed or placed on the agenda. Vice Mayor Kelley said the equipment have been priced and based on the City Manager's comments it would be a challenge to undo it. He said he have spoken to the City Manager in the past about green space in the Magnolia North area, therefore he suggests that the City Commission directs the City Manager to look for funding for recreational space for the children in the Magnolia North area. Mayor Taylor said she did not want to duplicate efforts. Kaboom is already there and she felt the city should contribute to the park. Commissioner Holmes said he is in support of purchasing additional equipment for the Kaboom Playground, but you cannot take money from Sherbondy Village for the playground. Regular Commission Meeting Minutes—01/22/2014 20 There being no further discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Commissioner Johnson Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Mayor Taylor Yes Vice Mayor Kelley directed the City Attorney to prepare legislation to be sponsored by the City Commission directing the City Manager to seek funding to enhance the Kaboom Playground and green space in the Magnolia North area. 16. NEW ITEMS: 17. PLANNING & ZONING: A. HEARINGS: B. APPEALS: 18. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. FIRST READING: B. SECOND READING/PUBLIC HEARING: C. RESOLUTIONS/PUBLIC HEARING: 19. ADMINISTRATION: CONSENT AGENDA: (19-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT AMENDMENT WITH FLORIDA DEPARTMENT OF JUVENILE JUSTICE, IN AN AMOUNT OF THIRTY SEVEN THOUSAND THREE HUNDRED FORTY FOUR DOLLARS ($37,344.00), TO ENHANCE PROGRAM SUPPORT FOR THE AFTER SCHOOL AND SUMMER CAMP PROGRAMS AT BOTH SHERBONDY AND INGRAM PARK; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. (19-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDING FROM US DEPARTMENT OF JUSTICE IN THE AMOUNT OF TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000.00) OVER A THREE (3) YEAR PERIOD, FOR THE COPS HIRING PROGRAM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. Regular Commission Meeting Minutes—01/22/2014 21 (19-3) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE AWARD OF GRANT FUNDS FROM THE DEPARTMENT OF JUSTICE PASS THROUGH MIAMI-DADE COUNTY OFFICE OF GRANTS COORDINATION TO ACCEPT, EXPEND AND AMEND THE FY 2014 EDWARD J. BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) IN THE AMOUNT OF TWO THOUSAND EIGHT HUNDRED AND FOURTEEN DOLLARS ($2,814), AND EXECUTE THE CONTRACT WITH THE PURPOSE OF CONTINUING THE RECORDS IMPROVEMENT PROGRAM PROJECT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. (19-4) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP), STATE FINANCIAL ASSISTANCE AGREEMENT GRANT AWARD, FOR THE BURLINGTON CANAL DREDGING AND SIDE SLOPE RESTORATION PROJECT, IN THE AMOUNT OF $700,000.00; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. (19-6) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STATE FINANCIAL ASSISTANCE AGREEMENT GRANT (FDEP) AWARD, IN THE AMOUNT OF THREE HUNDRED NINETY THOUSAND DOLLARS ($390,000.00), FOR THE RESTORATION PROJECT OF LIFT STATION 7 AND 7A; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolutions were read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Santiago to pass items 1, 2, 3, 4, and 6 of the consent agenda. The motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Commissioner Johnson Yes Mayor Taylor Yes A. CITY MANAGER'S REPORT: Manager Baker reported that training will began this week for the Code Enforcement and Building & License departments in an effort to have both departments fully automated. He further stated that he had training with the senior management team and there should be a good outcome as a result of that meeting. Regular Commission Meeting Minutes—01/22/2014 22 Manager Baker said the fire hydrant program is expected to begin soon. The Human Resources Director is compiling a list with South Florida Workforce. A year ago a company was hired to complete the city's atlas, however that project is coming to an end and the new atlas is what the city will be using to identify all of the fire hydrants and valves throughout the city. He further reported the bids are scheduled to hit the streets next week for Historic City Hall and after that point he will bring forth a recommendation for a contractor to begin the work at Historic City Hall. He is experiencing a delay with city hall financing because there is a need for the city to have one-on-one meetings with various financial institutions to explain the city's comprehensive plan and the direction the city wishes to go in. Manager Baker mentioned that bid specs have been put together for the new city hall and internally he have began to map out a layout of the building. Manager Baker reported that there have been a tremendous amount of problems with the city's network, email failure, telephones, and internet. He is pleased to report that the IT department has identified the problem and the issues have been resolved. He further stated that they are going through the interview process to hire the city's Risk Manager because that is one of the conditions that the Florida League of Cities informed them of and he is trusting to have a candidate on board by the next Commission Meeting. Manager Baker acknowledged Howard Brown for his dedication and service to the City of Opa-locka. He informed the City Commission that Mr. Brown is moving on to greener pastures. Mr. Brown has made a mark in the city and he has been an asset to the City. Howard Brown, Community Development Director appeared before the City Commission and said during his tenure with the city he has learned a lot. Mr. Baker has allowed him to work closely with the City Commission and as a result of that they landed the largest single development project. He provided support to the CRA Director and filed the city's only annexation application that has been accepted by Miami-Dade County. Mr. Brown said he would not have been hired as City Manager in Oklahoma if it was not for the programs he did in the city. His hiring points were due to his experience with annexation and the jobs creation initiative. Mr. Brown thanked Commissioner Johnson because he got certified as a Planner during his tenure. Mr. Brown said it was an honor to work closely with the City Clerk's Office. Commissioner Santiago thanked Mr. Brown for his service to the city. Mayor Taylor said she gained a new level of respect from attending the South Florida Planning Council Meetings and she wished him well on his future endeavors. Regular Commission Meeting Minutes—01/22/2014 23 Commissioner Holmes directed the City Manager to include an extension on the city's telephone directory for the police department. Commissioner Santiago thanked the City Manager for sending a vehicle and driver to escort him and his family to the 5000 Role Models Breakfast; however the van was unsafe and not clean. The van did not have seatbelts and the city has to be careful with transporting children on a van without seatbelts. He further said the city has been at 3400 NW 135th Street for six months and the communications is not working properly. The citizens are not able to view the city's local cable channel. Our citizens can only view the Commission Meetings via the internet and everyone does not have access to the internet. Commissioner Santiago said the television in his office is not working. Commissioner Johnson asked the City Manager what is the status of the parent parking signs in all the city's public facilities? Manager Baker said the signs have been ordered and he will provide an additional update. Commissioner Johnson directed the City Manager to provide a written report as to why the building at 3400 NW 135th Street shakes like an earthquake. Commissioner Johnson directed the City Manager to adhere to the legislation that was previously passed regarding the city's evaluation panel. Commissioner Johnson asked for the distribution date of the Community Newspaper. Manager Baker said he met with Christina Gordon and the newspaper is scheduled to be distributed within the next few weeks. Commissioner Johnson said the Educational Compact legislation has passed,but it should also include 5% of impact fees going towards to the Educational Compact. She directed the City Manager and City Attorney to work together on the Educational Compact Foundation. Vice Mayor Kelley asked for an update on the water study? Manager Baker said the water and waste water study is final. At this point he has to schedule a workshop to allow the consultant to present his findings. Mayor Taylor thanked the City Manager for the amount of money he have put in legislation. B. ACCOUNTS PAYABLE: Regular Commission Meeting Minutes-01/22/2014 24 Susan Gooding-Liburd, Finance Director came forward and stated that all documents required for her report are part of the package provided to the Commission. The report includes the cash requirement report for payment due on December 2013, revenue audit trail and expenditure audit trail. 20. OFFICIAL BOARD REPORTS: 21. CITY ATTORNEY'S REPORT: Attorney Geller said he submitted a written report and will be happy to address concerns from the City Commission. Commissioner Holmes said he does not have any personal problems with Mr. Geller, he is only requesting that he do his job in a timely manner. Commissioner Holmes directed the City Attorney to look into directv including channel 77 as part of their service. Commissioner Santiago said there is improvement in the City Attorney's Office and staff in is the office on a daily basis. He said if the email system is down then the City Attorney cannot provide the legislation to the City Clerk in a timely manner. Commissioner Johnson said she noticed a temporary employee in the City Attorney's Office. Whose budget is paying the temp's salary? Attorney Geller said he is in the process of working out the details. Commissioner Johnson said she had a good working experience with Michael, but going forth she would like Mr. Geller to review the legislation prior to it going on the agenda. Mayor Taylor thanked Mr. Geller for the progress in his office with regards to having staff available on a daily basis. 22. CITY CLERK'S REPORT: Clerk Flores provided everyone with a copy of the 2014 ballot issues deadline to submit any resolutions for charter amendments. She further said the Magnolia North Playground Build Day will be held on January 24, 2014 from 8:00 a.m. —4:00 p.m. The Town Center Apartments Ribbon Cutting Ceremony will be held on January 29, 2014 at 11:00 a.m. The Opa-locka CDC Magnolia North Apartments Grand Opening will be held on February 3, 2014 at 10:00 a.m. Regular Commission Meeting Minutes—01/22/2014 25 Commissioner Johnson asked, are the board members aware of the ethic laws? Clerk Flores said the board/committee mandatory training was facilitated by the Florida League of Cities and at that time they covered a portion of the ethic laws and sunshine laws. Commissioner Johnson said she has concerns when she see board members soliciting on behalf of the city. Vice Mayor Kelley asked, have the boards had an official meeting? Clerk Flores said the Planning Council and Community Relations Board have met. The Civil Service board is planning to meet in February and she have been in contact with the City Attorney to schedule a date for the Housing/Nuisance Abatement Board to meet. Vice Mayor Kelley said he spoke to the City Attorney because the Community Relations, Recreation & Activities Advisory Board requested for the City Attorney to be present at their next meeting because they had questions with regards to soliciting funds. 23. MAYOR/COMMISSION REPORT: Commissioner Holmes thanked Vice Mayor Kelley and the Human Resources Department for spearheading the Health Enrollment Fair. Commissioner Santiago said he feels comfortable with the experience he has received from his colleagues and citizens. He further thanked Commissioner Johnson for caring about the citizens of the city. Commissioner Santiago said this was his first time participating in the city's MLK Walk and he felt the love from the community. Commissioner Johnson said she is pleased to report that the president has appointed his commission for excellence. Commissioner Johnson thanked Commissioner Santiago for sponsoring the cost of the vehicles for the MLK Parade. She reported that she attended the Stop the Violence project with Congresswoman Frederica Wilson. The Educational Compact held its first meeting and they will meet on the 2nd Thursday of each month at 10:00 a.m. Commissioner Johnson reported that Family Night Out will be held on the 3`d Friday of each month. In addition, Community Bingo will be held on the 4`h Friday of each month. The Parks & Recreation Department spend $300-$400 a month for the gifts and it is budgeted. 26 Regular Commission Meeting Minutes—01/22/2014 Commissioner Johnson said she is in the process of planning a youth submit and Labor Day celebration, additional information is forth coming. For the record, Commissioner Johnson said she has provided a letter of support not to receive any money from Brownsfield,but as a community organization they have given a letter of support. Vice Mayor Kelley said he plans to receive a copy of the legislative agenda that the Mayor spoke about. He wants his colleagues to keep their eyes on airport development, particularly training for jobs. Vice Mayor Kelley said one of the things he's been looking at since the charter passed was Administrative Personnel Policies. Whoever serves on the Civil Service Board need to look at the Administrative Personnel Policy because nothing is in place. Vice Mayor Kelley said the MLK Walk a tremendous success and he thanked everyone for their attendance. He thanked the Human Resources Department for their hard work with the Health Care Enrollment. Vice Mayor Kelley said it his hope to have at least one intern for each elected official. He directed the City Attorney to prepare legislation for the interns to wear a shirt identifying them. Vice Mayor Kelley invited everyone to attend the Farm Share Food Distribution on February 7, 2014 from 10:00 a.m. - 1:00 p.m. at Helen Miller/Segal Park. He asked his colleagues to save the date of February 27, 2014 for the Anti-Gang Forum. Mayor Taylor reported that see attended the 5000 Role Models Breakfast and MLK Parade on January 20, 2014. She announced that our city's Police Chief Jeffrey Key was inducted into the 5000 Role Models. She reminded her colleagues to give the City Clerk their suggestive policy suggestions to attract more citizens to the Commission Meetings. The survey will be distributed and she asked everyone to support the effort. Mayor Taylor said the City Commission needs to be a united body before the Miami- Dade County Commission on February 27, 2014. Mayor Taylor said she would like to schedule a Town Hall vision meeting in March for the citizens to hear the vision of the City Commission. Regular Commission Meeting Minutes-01/22/2014 27 Mayor Taylor encouraged everyone to come to the State of the City Address on January 31, 2014 at 7:00 p.m. at Sherbondy Village. 24. OFFICIAL BOARD APPOINTMENTS: 25. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Holmes, seconded by Commissioner Santia_,, to adjourn e meeting at 11:13 p.m. MAYOR ATTEST: lit• / CITY CLERK Regular Commission Meeting Minutes—01/22/2014 28