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20130612 - Agenda Packet - Board of Directors (BOD) - 13-13
g tU Midpeninsula Regional Open Space District Meeting 13-13 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle,Los Altos,CA 94022 Wednesday,June 12, 2013 SPECIAL MEETING BEGINS AT 5:00 P.M.* REGULAR MEETING BEGINS AT 7:00 P.M.* AGENDA FTH S:OO SPECIAL MEETING OF THE BOARD OF DIRECTORS O E MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— CLOSED SESSION ROLL CALL i I. CONFERENCE WITH LEGAL COUNSEL—Government Code Section 54956.9(b) Significant Exposure to Litigation: El Corte de Madera Staging Area Consultant's Performance 2. CONFERENCE WITH LEGAL COUNSEL—Government Code Section 54956.9(c),existing litigation. Midpeninsula Regional Open Space District v. County of Santa Clara, et al. (Lehigh Quarry CEQA matter) (Santa Clara Co. Superior Court,Case No. 1-12-CV-236881) 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— OPEN SESSION REPORT ON RETURN FROM CLOSED SESSION(IF NECESSARY)(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA SPECIAL ORDER OF THE DAY Introduction of New District Staff—Hilary Stevenson,Assistant General Counsel and Shelly Lewis,Public Affairs Manager 7:05 CONSENT CALENDAR i 1. Approve Minutes of the Special and Regular Board Meetings—May 22,2013 2. Approve Revised Claims Report 3. Written Communications—None �I 7:10 BOARD BUSINESS 4. Vision Plan Update: Phase 2 Completion—K. Lenington 5. Adoption of a Resolution Accepting,a State Coastal Conservancy Grant of$1,000,000 to Implenient Portions of the Mount Uniunhurn Environmental Restoration and Public Access Project at Sierra Azul Open Space Preserve—M. Manning 6 Authorization to Enter Into aThree-Year Lease and Use Agyreenient will] Sharp Business Systetns for Five Printers—O. Sterzl 7. CaUtortna 1) L 1 nt artirle c)( - knd Wildl ife WDFW) Fisheries Restoration Grant Proaarn__ t _CEKGPJ for Ranch_ Road Upgrades, Improvements_and Decommissioning with in the Driscoll Ranch Area of La Ronda Creek Oven Space Preserve—J. Andersen 8. Authorization to Award a Contract to GradeTech Incorporated(GradeTech),General Ern4ineering Contractor, for Construction Services for the Mindego Gateway Stayzing Area at the Mindego Ranch Area of the Russian Ridge Open Space Preserve—G.Coony INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff;opportunity to refer public or Board questions to staff for factual information;request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE HoARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members,the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. a till at alwo 0 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Directors was posted and available for review on June 7,2013,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California, 94022. The agenda is also available on the District's web site at hap. wwwmpensvace.org. Signed this 7"day of June,at Los Altos,California. —G&W IT"L District Clerk June 7,2013 Claims No. 13-11 Meeting 13-13 Date 06/12/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 20254 $15,842.57 Shute,Mihaly&Weinberger LLP Assistant General Counsel Consultant Services 20256 $9,157.25 The Sign Shop Replacement Entry Sign For RSA 20255 $6,700.00 Asphalt Surfacing Road Repairs&Sealing-Entrance Road&Driveway To FFO 20257 $5,679.27 Geocon Geotachnical Consulting Services-Mt.Umunhurn Staging Area 20258 $5,072.55 Accountemps Accounting Temps ----20259---$4,479;60----*1- —Patsons-Media Group-- ---Postage-For Summer-Newslatter- 20260 $3,524.41 Sol's Mobile Service Vehicle Maintenance&Repairs 20261 $3,488.28 Hertz Equipment Rental Equipment Rental-Excavator Rental For Trail&Road Work At Russian Ridge 20262 $2,779.95 Howard Rome Martin&Ridley Legal Services-Gullickson Litigation 20263 $2.600.00 RJL Painting Painting Services For Human Resources Wing&Accounting Cubicles At AO 20264 $2,362.29 Office Depot Office Supplies/Folders I Copy Paper/Breakroorn Supplies/ Envelopes I Labels/'Scanner/Wastebaskets/Tape/Post-It Notes/Pens I Ergonomic Supplies/Door Stop/Note Books/ Staplers 20265 $1,500.00 Pat O'Brien Consulting Services For Capital Finance Project 20266 $1,172.00 Communication&Control Radio Repeater Site Rent-Tomita Hill 20267 $1,168,09 Kwlk Key Lock&Safe Company Lock&Key Services-Key Copies&Locks For A02 20268 $1,024.00 Pouncing Pachyderm Productions Posts For Protective Barriers-SFO 20269 $908,48 Tadoo Supply Janitorial Supplies-RSA 20270 $818.12 ADT Security Services Alarm Service-SFO 20271 $609.82 Orchard Supply Hardware Field Supplies/Supplies For SAO/Bolts I Plumbing Supplies For Rental Residence Repairs I Torpedo Level/Supplies For Nature Center Repairs/Cleaning Supplies/Water Filter 20272 $593.27 Gempler's Field Supplies-Sun Hats 20273 $584.30 Jed Cyr Reimbursement-Special Districts Legislative Days Expenses 20274 $483.96 Simms Plumbing&Water Equipment Quarterly Water System Service&Water Heater Repair-Rental Residences 20275 $482.18 Monster Mechanical HVAC Repairs-AO 20276 $436.45 JCB Of Sacramento Parts For Trail Equipment 20277 $41920 The Mercury News Legal Advertisement-Invitation To Bid For Mindego Staging Area Project 20278 $376.17 CMK Automotive Vehicle Maintenance&Repairs 20279 $373.28 California Water Service Company Water Service-Windy Hill,AO&Rental Residences 20280 $361.81 Parry,Rick Reimbursement-California Rural Water Association Training Expenses 20281 $310.61 West Payment Center Monthly Information Charges&Subscription 20282 $306.16 Hooper,Stan Reimbursement-Tuition Expenses 20283 $271.16 Gardenland Power Equipment Supplies For Chainsaw/Air Fitter For Brush Mower 20284 $267.67 United Site Services Sanitation Services-Fremont Older House Tours 20285 $254.40 Robert's Hardware Plumbing Supplies For Rental Residence/Concrete Mix For Propane Project At Bergman Grannie House/Water Buckets For Horses 20286 $221.92 The San Francisco Chronicle Legal Advertisement-Invitation To Bid For Mindego Staging Area Project 20287 $215.94 G&K Services Shop Towel Service-SFO&FFO 20288 $178.56 Del Ray Building Maintenance Janitorial Supplies-AO 20289 $170.00 Forestry Suppliers Field Supplies-Clinometer&Cover To Measure Slopes During The Layout Of New Road&Trail Alignments 20290 $146.84 West Coast Aggregates Rock For Road Work At Beatty Property 20291 $146.58 Waste Management Of Guadalupe Waste Disposal-Windy Hill Disposal Company Page 1 of 3 Claims No. 13-11 Meeting 13-13 Date 06/12/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 20292 $134.62 # Mid Peninsula Regional Open Space Reimburse District For Security Camara At Hawthorn Property District 20293 $117.14 # United Site Services Sanitation Services For Crew Doing Work At The Hawthorn Property 20294 $113.38 Allied Waste Services Garbage Service-Rental Residences 2-0295 $109.00 Coastal Sierra Internet Service-SFO 20296 $107.39 Barron Park Supply Plumbing Supplies-DHF 20297 $105.75 Royal Brass Parts For Tractor Hose Repair 20298 $100.00 San Mateo County Public Health Tick Testing 20299 $100.00 Greeninfo Network Web Hosting Fee For Preserve Finder Web Tool 20300 $99.59 Orlandi Trailer Tire Covers&0 Rings For Trailor 20301 $96.00 Le's Alterations Sew Patches On Sun Hats 20302 $90.34 O'Reilly Auto Parts Supplies For FFO Maintenance Trucks 20303 $87.79 Ison,Gloria Reimbursement-Refreshments For Board Meeting 20304 $71.48 Sears Ice Maker Cleaner-FFO 20305 $60.00 Sangulnelti,David Reimbursement-Cell Phone 20306 $45.00 Jim Davis Automotive Smog Check 20307 $34.58 # California Water Service Company Water Service-Hawthorn Property 20308 $34.22 Terminix Pest Control Services-AO 20309 $9.30 United Parcel Service Parcel Shipping 20310 R $18,448.00 Minh Le Leadership Consulting Services 20311 R $11,203.41 Bay Cities Automatic Gates Installation Of Solar Powered Automatic Gate System At The ECOM Staging Area 20312 R $4,425.00 Rosemary Cameron Capital Finance Project Consulting Services 20313 R $2,822.01 Hertz Equipment Rental Equipment Rental-'Dozer Rental For Road&Trail Work At Russian Ridge 20314 R $2,340.90 Sol's Mobile Service Vehicle Maintenance&Repairs 20315 R $2,295.71 Craftsmen Printing Printing Services-Envelopes For AO 20316 R $1,701.25 Ascent Environmental Environmental Consulting Services For Integrated Pest Management Policy 20317 R $1,600.00 Valley Tree Care Tree Removal At Bear Creek Stables 20318 R $1,206.25 Phytosphere Research Sudden Oak Death Research&Management Services 20319 R $1,200.00 # Woodside&Portole Private Patrol Patrol Services-Hawthorn Prop" 20320 R $1,193.23 Home Depot Field Supplies/Supplies For DHF/Tools For FFO Volunteer Cache/Painting Supplies For RSA I Sheehan Plaque Supplies Supplies For SAO Shop/Supplies For Road Work At RSA i Supplies For Rental Residence Repairs/Materials For AO Cubicles 20321 R $1,000,00 California Pension Group Public Retirement Consulting Services 20322 R $973.00 Alexander Atkins Design Design Services-Girl Scout Advertisement Design 20323 R $945.48 AmerlGas Propane-Rental Residences,SFO,Windy Hill&Monte Bello 20324 R $945.15 Recology South Bay Garbage&Dumpster Service-FFO&RSA 20325 R $764.74 CMK Automotive Vehicle Maintenance&Repairs 20326 R $750,00 Aaron's Septic Tank Service Pumping Services Windy Hill&Monte Bello 20327 R $729.93 Costco Office&Break Room Supplies/Cleaning Supplies I Chair Mats 20328 R $682.50 Ergo Vera Ergonomic Evaluations&Reports 20329 R $601.15 San Jose Water Company Water Service-RSA 20330 R $550.00 Janet Zich Proofreader For The Open Space Views Summer Edition 20331 R $298.00 # Matrix Pest Control Services-Hawthorn Property 20332 R $151.93 Gardenland Power Equipment Parts For Weed Whip 20333 R $144.00 Typo Integrated Security Alarm Service-FFO 20334 R $138.33 Barron Park Supply Supplies For Plumbing Repairs At RSA Page 2 of 3 Claims No. 13-11 Meeting 13-13 Date 06/12/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 20335 R $120.00 *2 Data Safe Shredding Services-AO 20336 R $112.66 Allied Waste Services Garbage Service-Rental Residences 20337 R $84.74 O'Reilly Auto Parts Mower Parts&Supplies 20338 R $64.63 Hsieh, Benny Reimbursement-Server Hard Drive Replacement 20339 R $63.66 Protection One Fire Inspection&Monitoring-AO $5-2M. --- ams-,-Mich as 1---------------Reimbursement--BusitTess-Lun-C)T-&-Book-P=hne-PorRoal-- Property 20341 R $32.63 Beckman,Craig Reimbursement-Light bulbs For Stable Building Total $134,643.34 '1 Urgent check issued 5/24/13 *2 Urgent check Issued 6/10113 # Hawthorn expenses Page 3 of 3 Claims No. 13-11 Meeting 13-13 Date 6/12/13 Midpeninsula Regional Open Space District # Amount Nmrna Description � 20254 $15.e42.57 Shute, Mihaly&Weinberger LLP Assistant General Counsel Consultant Services � 20255 $9,157.25 The Sign Shop Replacement Entry Sign For RSA � 20256 $6.700.00 Asphalt Surfacing Road Repairs&Sealing'Entrance Road&Driveway TnpFO 20257 $5.0r8�37 Ge000n Geotoohnico|Consu|nngGem �Services Vmunhum Staging Area � � 20258 $5.072.55 Accoummmps Accounting Temps 20259 $*.479.60 ^1 Petsono Media Group Postage For Summer Newsletter � 20260 $3.524A1 8v|'s Mobile Service Vehicle Maintenance&Repairs � 20261 *3.488.28 Hertz Equipment Rental Equipment Rental'Excavator Rental For Trail&Road Work At � Russian Ridge � 20362 $2.77e.95 Howard Rome Martin uRidley Legal Services'GvnicmsnnLitigation 202*3 $2.6oV.OV RxLpoinVng PainVngOomioasFor Human Respu�eoVVing&Accounting � Cubicles At AO � 20284 $2.362.29 Office Depot Office Supplies/Folders/Copy Paper/Breakmom Supplies/ � Envelopes/Labels/Scanner/Wastebaskets/Tape/Post-it Notes/Pens/Ergonomic Supplies/Door Stop/Note Books/ stop|om � 20285 $1.500.00 Pat O'Brien Consulting Services For Capital Finance Project � 202*6 $1.172.00 Communication&Control Radio Repeater Site Rent'TvmivaHill 20267 $1.168.09 Kwx Key Lock&Safe Company Lock&Key Services'Key Copies u Locks For AOu 20208 $1.02*.00 Pouncing Pachyderm Productions Posts FvrPnptoctiwuoaniors-GFO � 000*S *908,48 Tau,oSuup|y Jonimno|Gupp|ieo-RSA � 20270 *818.12 AoT Security Services A|onnGervioe-SpO � 20271 $609.82 Orchard Supply Hardware Field Supplies/Supplies For S*O/Bolts/Plumbing Supplies For � Rental Residence Repairs/Torpedo Level/Supplies For Nature � Center Repairs/Cleaning Supplies/Water Filter � 20272 $593.27 Gemn|eru Field Supplies-Sun Hats � 20273 *584.30 Jed Cyr Reimbursement'Special Districts Legislative Days Expenses � 20274 $483y6 Simms Plumbing&Water Equipment Quarterly Water System Service&Water Heater Repair-Rental � Residences � 2027e *482.18 Monster Mechanical *uACnepa|rs-AO � 20278 *438.45 JCoCnSacramento Parts For Trail Equipment 20277 *418.20 The Mercury News Legal Advertisement-Invitation To Bid For mindaQo Staging Area � Project � 20278 *376.17 Cmn*ummcuive Vehicle Maintenance&Repairs � 20279 $373.28 California Water Service Company wato,Servino-vxmdymn.AO&Rental Residences � 20280 $361.81 Parry, Rick Reimbursement-California Rural Water Association Training � expense* 20281 $310.81 West Payment Center Monthly Information Charges&8ubocr|puvn � 20282 $306.16 Hooper, Stan Reimbursement'Tuition Expenses 30283 *271.18 Gandan|anu Power Equipment Supplies For Chainomw/Air Filter For Brush Mower 20284 $287,87 United Site Services Sanitation Services'Fremont Older House Tours 20285 $254*0 Robert's Hardware Plumbing Supplies For Rental Residence/Concrete Mix For � Propane Project px Bergman Grannie House/Water Buckets For � Horses 20288 *221.82 The San Francisco Chronicle Legal Advertisement'Invitation rn Bid For minouVn Staging Area � Project � 20287 $215,94 G&xServices Shop Towel Service'SFO&FFO 20288 $178.56 Del Rey Building Maintenance Janitorial Supplies'AO 30289 *170.00 Forestry Suppliers Field Supplies'Clinometer&Cover To Measure Slopes During The Layout CV New Road&Trail Alignments 20290 $146.84 West Coast Aggregates Rock For Road Work A1 Beatty Property 20291 $146.58 Waste Management OYGuadalupe Waste Disposal'Windy Hill Disposal Company Page`mz � ��� Claims No. 13-11 Meeting 13-13 Date 6/12/13 Mid peninsula Regional Open Space District # Amount Name Description 20292 $134.62 # Mid Peninsula Regional Open Space Reimburse District For Security Camera At Hawthorn Property District 20293 $117.14 # United Site Services Sanitation Services For Crew Doing Work At The Hawthorn Property 20294 $113.38 Allied Waste Services Garbage Service-Rental Residences 20295 $109.00 Coastal Sierra Internet Service-SFO 20296 $107.39 Barron Park Supply Plumbing Supplies-DHF 20297 $105.75 Royal Brass Parts For Tractor Hose Repair 20298 $100.00 San Mateo County Public Health Tick Testing 20299 $100.00 Greeninfo Network Web Hosting Fee For Preserve Finder Web Tool 20300 $99.59 Orlandi Trailer Tire Covers&D Rings For Traitor 20301 $96.00 he's Alterations Sew Patches On Sun Hats 20302 $90.34 O'Reilly Auto Parts Supplies For FFO Maintenance Trucks 20303 $87.79 Ison,Gloria Reimbursement-Refreshments For Board Meeting 20304 $71,48 Sears Ice Maker Cleaner-FFO 20305 $60.00 Sanguinetti,David Reimbursement-Cell Phone 20306 $45.00 Jim Davis Automotive Smog Check 20307 $34.58 # California Water Service Company Water Service-Hawthorn Property 20308 $34.22 Terminix Pest Control Services-AO 20309 $9.30 United Parcel Service Parcel Shipping Total $77,002.72 *1 Urgent check issued 5/24/13 # Hawthorn expenses Page 2 of 2 icipeninsula Regional Open Space District R-13-57 Meeting 13-13 June 12, 2013 AGENDA ITEM 4 AGENDA ITEM Vision Plan Update: Phase 2 Completion I I GENERAL MANAGER'S RECOMMENDATION ,44W Discuss and provide input to staff regarding the Vision Plan process and progress to date. SUMMARY The Midpeninsula Regional Open Space District(District) initiated the Vision Plan Project in August 2012 when staff began scoping the project and the methodology to engage the District's partners, stakeholders, and the public in a District-wide vision for land preservation, resource management, public recreation, and working lands (see Report R-13-10) for a summary of the Vision Plan process and timeline). Since that time, the Vision Plan Project Team, working with j the consultant teams hired to assist in developing the Vision Plan, have made significant progress on major elements to both engage the public and complete the technical analysis in support of the Vision Plan(see Reports R-13-08, and R-13-09 for a summary of the consultant teams' scope of rvi s se ce .) DISCUSSION Background The District's Vision Plan Project, entitled `Imagine the Future of Open Space', is a broad-based effort to engage the public, District partners, and stakeholders to create a shared vision for the future of the District and the region's open space. A multidisciplinary approach was developed to accomplish this goal and relies on scientific analysis combined with broad public engagement to ensure that the final vision reflects both District and community values and priorities. Vision Plan Process and Timeline The project remains on an aggressive timeline, and is on schedule for completion in April 2014 (see Attachment 1: Vision Plan Timeline). To meet this timeline and ensure meaningful, creative, and robust public involvement, the project is using a strategic public engagement five- phase process represented by the acronym SHEDD: Getting Started, Hearing the voices, Enriching the conversation, Deliberating, and Deciding. Through SHEDD, the public will help shape the outcomes of the planning and analysis process, which will assemble and critically evaluate information about the District to characterize relative land conservation values and identify land stewardship and recreation priorities. Progress within the first two phases of the project is summarized below. R-13-57 Page 2 Phase 1: Getting Started (July 2012 —January 2013) The Getting Started phase ended with the completion of two major project efforts: 0 Board endorsement of the project approach and authorization of contract amendments with the consultant teams working on the project(Public Dialogue Consortium(PDC) and Jodi McGraw Consulting), that occurred during the Board Special Meeting of January 15, 2013. 0 Formation of a volunteer Community Advisory Committee(CAC, see Report R-13-32, see Attachment 2: CAC Membership Roster)to meaningfully engage selected members of the public and partners in the visioning process. Phase 2: Hearing the Voices (January—May 2013) This phase of the project is nearing completion and significant progress has been made to build new relationships, and broadly elicit comments from the public to clearly understand their values and vision for the future of District open space. Major milestones for this phase are discussed below: Community Engagement • Community Advisory Committee: A key component of the strategy to build support for the new Vision Plan was the formation of a volunteer CAC, whose first meeting was held on March 6, 2013. Since that time, the CAC has had three additional meetings; two land tours to familiarize the members with the District's Open Space Preserves and practices, and one additional working meeting to develop initial Themes and Goals. The CAC is an active and valuable contributor to the development of the Vision Plan and, through the co-chairs, Dianne McKenna and Karen Holman, will continue to provide recommendations and feedback directly to the Board of Directors regarding the project. • Community Conversations: An extensive series of Community Conversations have been conducted and will continue throughout the month of June and into July with an emphasis on those groups that have not yet been reached. Community Conversations began with the District Board, the CAC, and other close partners (see Report R-13-33). Additional broader outreach has been achieved using the Community Conversation model and is now spreading outward to an ever broadening network through a structured series of small, informal interviews. Trained student interns (from San Francisco and San Jose State Universities) and District Rangers have expanded the conversations, documenting the general tenor of the conversation as well as inspirational quotes. Community conversations were held at six farmers markets, District events, and on District preserves. Students also conducted a number of phone interviews of members of the public referred by the CAC. • Baseline polling: In early 2013, the Peninsula Open Space Trust(POST)commissioned a benchmark study to assess likely voter opinion on a wide range of open space issues, including Vision Plan related themes. Results were presented at the April 24, 2013 Board meeting. Core value statements from the survey results will be incorporated into the next phase(Enriching the Conversation)of outreach. • Vision Plan Engagement Website (MindMixer)and Social Networking Outreach: Mindmixer is an interactive community engagement website that allows participants to R-13-57 Page 3 submit ideas and comments about specific topics or projects. It is popular among public agencies and operates much like a virtual town hall. The District launched its Mindmixer website, imagine.openspace.org, in March 2013 starting with specific community conversation questions posed by the District and its consultants, Public Dialogue Consortium(PDC). Since that time, interest and participation in the website has demonstrated ongoing continuous growth, and as of May 29th over 1,300 online visitors have reviewed content, and 223 users have actively participated. In total, these participants have submitted 142 ideas and posted 220 comments deepening the dialog. The website's pages have been viewed over 13,100 times. According to analysts at Mindmixer in early May, the District site was among their top five sites for user growth (30% weekly increase in participation). The District has also strategically used social media, primarily Facebook and Twitter, several times a week to promote the vision plan and the Mindmixer website. An additional strategy includes cross-promoting the Vision Plan on partners' and other agencies' social media pages, thus expanding the reach to new audiences. As a result of these efforts, the number of people following the District's Facebook and Twitter postings has more than doubled. • Community Outreach: In January 2013, the Public Affairs Department created outreach material for the Vision Plan that included brochures, flyers, postcards, and event displays. Over 5,000 pieces of material have been distributed at events. Since March 2013, Public Affairs staff and Community Outreach Volunteers have attended 13 community events (four geared toward children/families; two to regional employee groups; one toward local governments; four to traditional user groups; two District-sponsored events with broad ethnic attendance including Wingding Festival and Spanish-speaking hike at Windy Hill). Public Dialogue Consortium (PDQ student interns attended several of these events, for Community Conversations. Planning and Analysis 0 Vision Plan Initial Themes and Goals: One of the initial deliverables for the Vision Plan is the development of the initial Themes and Goals. Themes can be thought of as the chapters' of the Vision Plan; the organizational framework around which the Vision Plan will be built. The initial Themes and Goals were created through the work of the District's consultant teams and staff, resulting in drafts that were then reviewed and discussed by the CAC to identify gaps and to refine the initial Themes and Goals to better reflect the District's mission and community values(see Attachment 3: Vision Plan Themes). The Themes and Goals will be presented and discussed by the full Board of Directors at the upcoming Vision Plan Study Session scheduled for July 24, 2013 (discussed in more detail below). • Planning Area Characterization: The Planning Area Characterization will be the final deliverable of Phase 2 of the project. The characterization will be presented to the Board during the July 24th Study Session. Currently, the District's consultant team, led by Jodi McGraw, is working on assembling and critically evaluating existing data about the Vision Plan themes and preparing new information based on analysis of the existing R-13-57 Page 4 conditions data, which will be used to characterize the planning area. The following is a brief summary of the current work being prepared by Jodi McGraw Consulting: o The agricultural consultant(SAGE) has conducted a series of interviews to increase understanding of factors influencing agricultural viability, conducted a farmland change analysis between the years of 1990 and 2010 based on the Farmland Mapping and Monitoring Program(FMMP) data in the GIS, and is currently drafting a memo outlining existing agricultural conditions within the District. o The recreation consultant(Alta) has worked to synthesize existing recreation data, and developed subregions to focus the recreation planning. They are currently creating maps that categorize open space preserves and surrounding parks into different levels of improvements, which will be used to solicit public comment and to assist with identifying priority actions. In addition, they are creating an existing conditions memo summarizing current recreational opportunities. o The cultural resources consultant(Pacific Legacy), has worked to initiate consultation with Native Americans regarding the project, obtained cultural resource information from a variety of sources, and is creating a stewardship guide. o Jodi McGraw, as biological consultant, is currently synthesizing available existing biological data to characterize the relative land conservation value within District boundaries. She is working toward developing the weighted overlay analysis that integrates numerous layers of information about rare species occurrences, sensitive habitat locations, important streams and watersheds for sensitive species and areas deemed important to maintaining landscape connectivity. o Nadia Harney of Big Creek Forestry, the Forestry consultant for the Vision Plan, is preparing a memo that will identify potential management practices that retain and promote biologically diversity, resilient forest ecosystems and provide information on existing timber harvest conditions with District boundaries. o In addition to Jodi McGraw Consulting team work, District staff has worked to develop the Beautiful Scenery theme. Current work has included: ■ The creation of a comprehensive map that depicts county and state designated scenic areas; ■ The investigation of areas appropriate for viewshed analysis; ■ Currently drafting memo characterizing the significant scenic areas within District Boundaries; Developing methodology for soliciting public input on where and how beautiful scenery is most valued. R-13-57 Page 5 FISCAL IMPACT The current and planned expenditures for the Vision Plan are shown in the following table: Project Remaining Expenditures FY13-14 Budget to Date TOTAL (Includes FY12-13 and FY13-14) Consultant Costs Public Dialogue Consortium $63,900 $159,100 $223,000 Jodi McGraw Consulting $92,600 $274,439 $367,039 Direct Costs Online Public Engagement $1,995 $8,005 $10,000 (Mindmixer) Graphics Services $11,205 $1,495 $12,700 Mailing $330 $9,670 $10,000 Meetings $4,698 $15,302 $20,000 Employee Backfill Planning Intern $3,166 $15,834 $19,000 Contract Planner $0 $110,000 $110,000 TOTAL: $177,894 $593,845 $771,739 The FY13-14 budget includes$590,900 for the Vision Plan project. The Contract Planner services have not yet been awarded, which is expected to reduce the anticipated expenditures in the line item as the budget assumes a full year term. A more detailed project accounting with any necessary amendments will be part of the District's Midyear Budget process. BOARD COMMITTEE REVIEW The Board waived Committee review of this project in lieu of full Board engagement. The full Board continues to remain apprised of ongoing Project progress and next steps. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. Notice was also sent to the interested parties list for this project. CEQA COMPLIANCE The Vision Plan update does not constitute a project under California Environmental Quality Act (CEQA). NEXT STEPS Phase 3:,Enriching the Conversation (June—September 2013) The Enriching the Conversation phase of the Vision Plan is focused on enhancing the District's perspective, and synthesizing public input to shape the major Vision Plan components(i.e. open space themes, goals, action selection criteria, and priority actions). A critical component of this phase is an evaluation of the community outreach conducted for the project so far, identifying those communities and areas where additional focused R-13-57 Page 6 outreach is still needed to fill any gaps, and conducting additional outreach and engagement activities to address the gaps. • The Planning Y g and Analysis consulting team will assist District staff and the CAC in integrating community input and other available information to create spatial data layers that depict the various open space values, and otherwise illustrate the Vision Plan themes and Open Space Goals via Priority Area Maps, which will assist with the identification of Priority Areas and Actions in the next phase. • Three CAC meetings (one of which is a land tour) and one Board meeting will occur during this phase. The final results will be: o Full list of Vision Plan themes e o Full list of Open Space Goals and values o Full list of Action Selection Criteria o Priority Area Maps o Draft list of potential actions Attachment(s) 1. Vision Plan Timeline 2. CAC Membership Roster 3. Vision Plan Themes Responsible Department Head: Kirk Lenington,Natural Resources Manager Prepared by: Kirk Lenington,Natural Resources Manager Sandy Sommer, Senior Real Property Planner Casey Hiatt,GIS Administrator Shelly Lewis, Public Affairs Manager Contact person: Kirk Lenington, Natural Resources Manager i i i i i Phase 2 Phase 3 Phase 4 Phase 5 Hearing the I F� • . . • • 7 F- Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr Meeting Meeting Meeting Meeting Meet' Characterize Planning Area Vision Plan Theme Development CAC Planning open5paceGoalDevelopment Input Analysis cnc cAc Priority Action Development Input Input GIS Database CAC Mput Action Selection Criteria Development Vision Plan Document Revise Pre re PriorKy Area Maps p�e and Fj� Disseminate Documertt CAC CAC Conduct interviews(Community Conversations) Targeted Engagement Initial Final Public Input Input Deliberation PUbIIC Use Mindmixer Meetings Engagement Finalize Enrichment Deliberation interview Phase Prep Phase Prep protocol Train staff, volunteers, interns Partnerships PartnerMeetMgs Attachillent 2 { IMAGINE the Future of Open Space CommunityAdvisory Committee Membership List rY P Name Title/Affilitation Ann Waltonsmith City of Saratoga Bern Smith Bay Area Ridge Trail Alex Andrade Silicon Valley Community Foundation Carlos Romero Former Mayor, City of East Palo Alto. Chris Cruz West Valley College Chris Overin ton Executive Director, Hidden Villa Dianne McKenna, Co-Chair Sunnyvale Community Leader Don Horsley San Mateo County Supervisor Don Weden Santa Clara County Faye Brophy E uestrian Trail Riders'Action Committee Henrietta Burroughs East Palo Alto Jered Lawson Operator, Pie Ranch Joe Simitian Santa Clara County Supervisor John Bourgeois Los Gatos Planning Commission Karen Holman, Co-Chair Palo Alto City Council, Palo Alto History Museum Kell x Nelson SMC Resource Conservation District Kristina Lo uist Policy Aide to Supervisor Simitian Larry Watson South Skyline Association Lennie Roberts Legislative advocate, Committee for Green Foothills Lynn Jackson Docent, Volunteer, Marc Land raf Peninsula Open Space Trust Melissa Hi and Program Director, Greenbelt Alliance Mike Bushue Equestrian Trail Riders'Action Committee Paul Hei le Botanist, Acterra Philippe Cohen Director, Jasper Ridge Ecological Preserve Reed Holderman Executive Director, Sem ervirens Fund Robb Courtney Director, County of Santa Clara Dept. of Parks& Rec. Ruth Waldhauer South Skyline Association Sarah Rosendahl Legislative Aide Steve Wood REI Outdoor Education Programs Director j Sue Garner Saratoga/Monte Sereno Community Leader Valentin Lopez Amah Mutsen Tribal Chairman 4-17/13 Was:hment J�,R � IMAGINE the Future of Open Space VISION PLAN THEMES and Quotes from the Community 4-17/13 imagine the future of open space... 0 UTD O oR RECREATION NIDPfNINSUEA _ HEUTHYLIVING R E G I D N A l OPEN SPACE - �'='� ���:. . Rom,-r„� �' COl)llJl unit f` `I would love to see the Bay Area Ridge Trail extend uninterrupted from Montana in the North to Mt Umunhum in the.South. " "I love walking around the natural beauty and more trails would be a plus. " "Id love to hike more, but not having a car makes it hard to do. I wish there were means of public transportation that could take you to these lovely hiking trails. " "Public access facilitates personal connections with the land that are critical for people to have a relationship with nature. " ace is the best way to exercise outdoors and catch ..esh air while hiking ; � y .� g or rune I think there is a delicate balance between providing access, and the health of the land. If there is too much access the land will be negatively impacted " q "Trails and open space allow me to et out o the city, . p p g f y recharge, and enjoy creation. " imagine the fisture of open space...- HEALTHYPLANTS, YIF G ON l G►ENIMSUTA .�� _ r. "IMA L S er WATERWAYS ' R I A �e OPEN ;SPACE voices of the community: ,_ :+► "7hese'paces are abundant withth rrattcre's true tqastrres. r ' We should see them as jewels, nbt or stile." "11tot 1n , ore important to me tern '. �r �` ; ; a•ys =� k ep our water system clean, az is free, and plants safe from foreign weeds. h r - - ' ' "We need to look at t estion; Are we saving the bath the r fight way? "Improve water quality and balance water use ' so the Coastal creeks can support fish again! CIE► � r „, w.+ r ")�'�plr�rsc:' t�'r YlPCCl�SC1IYiloYl ilflll Sl g�llfln� #-". `': . ��r. ` r► ' "Yes, -yes, stream restoration should be 7 .rg t riori . ._ p y "We need connected landsforplants and animals to thrive. " "I like to run through natural preserves, and seeing plants and animals is part of that experience" "p, imagine the future of open space... ENRICHED EERIE NC ES MIOPENINSUTA �.:P EGIONA L OPEN SPACE "Lets get people connected to the land, so they know w y it's C "Please increase inter yeti errtsi na e��, ` f we start educating youth today about the benefits of the open space,,, they can be the leaders and advocates for the fixture. "There needs be moiv outreach to universities; en college studEnts do not know much about open space."Af " 1 didn't even know these ducdtion is where the District should begin. p you're mentioning st Marty people are uneducated about the lands and can't appreciate th.em. e� e , why is that?L it really anyo*e's fault or just my onve ehind computers and learns v enjoy the outdoors! ; Ac a f rsz gvade teacher, bringing studews to a working farm close by wou be Mtn unforge r imagine the future of open space... NATURAL, CULTURAL MIDPENINSULA af610NAL __ SCENIC LANDsc4pEsOPENAEG�ONA� SPACE r s r� f t& co Triu "I am a writer, and I find inspiration in tranquility,peace, and silence like the open space gives. It' miles from the busy city, its like a whole new world. I find its beauty, scenery, and history a kickoff for »ry poetr_y. It's a real joy to leave the city life, jorjust a moment, and meditate here. I find serenity, sublime, and beauty in these green scenes. " '. ' �� "You never run out of beauti l laces to o herd: " 1� �i'� d "Most people I know who visit our preserved open spaces appreciate the stability of them there is comfort in returning to a place and seeing it (relatively) unchanged year on year, decade on decade... 7his holds true also for the coastal landscapes, even the pastoral, rural working lands. Coastsiders (even those of us who only recently rooted here) want the backdrop of our lives to maintain... " ��, A ►t►' like ern uq much as I■■ passible -pd taflar eas that hold ► -,� '� some signtfuance - istoric valar� _ `Also being able to I nay eyes up to"the open �■• ••�-- , and beautiful hills from the busy freeways keeps me sane because it brings back memories of wonder fid,peacefid times and makes me smile. Thanks for keeping the open spaces open and safe from urban sprawl. " imagine the future of open space... MID►EM VIABLEWORKING LANDS R E G I 0 M A A L OPEN SPACE .s voices of'the community: Agriculture is healthy for the community and healthy for the land. " "Let's find a way to connect the food grown in our area to the people that live here. " "It is healthy to have people wor t lairds. _sue` By having ag operations, it decreases trespassin vandalism, and growing marijuana. It all works togethe "Working land is just )Zs impo ht a o �rld ;it e p rks and reservoirs. .' -76 _ :#,I � fit' 7 •- . . , .. -' �,,, •,• .;. `� ►ate► .'r �s,' J'��`•`�7"! rQJ Y � •f •v . + 4.f r 77)ere should be productive use of land however, ,' in�shoatld net hinder- the preservation o ,that land for the animals living there. " r '- k.r �x 5` ;SCE f; t xt7: Midpeninsula Regional • Open Space District R-13-45 Meeting 13-13 June 12, 2013 AGENDA ITEM 5 AGENDA ITEM Adoption of a Resolution Accepting a State Coastal Conservancy Grant of$1,000,000 to Implement Portions of the Mount Umunhum Environmental Restoration and Public Access Project at Sierra Azul Open Space Preserve GENERAL MANAGER'S RECOMMENDATION 1. Adopt the resolution(Attachment 1) accepting a State Coastal Conservancy Grant of $1,000,000 from Proposition 84 Funds to Implement Portions of the Mount Umunhurn Environmental Restoration and Public Access Project(Project) at Sierra Azul Open Space Preserve. 2. Adopt the Grantee List of Assurances (Attachment 2) assuring and certifying that the District will comply with Conservancy regulations,policies, and requirements as they relate to the acceptance and use of Conservancy funds for this Project. 3. Approve conceptual expenditure and timeline of future funds in the amount of$381,000 from the District as matching funds for the Project, for a total District fiscal match of$1,881,000, including funds already spent to date plus funds previously approved by the Board of Directors(Board)to support the Project(Attachment 3). 4. Approve designation of existing Barlow Road and new trail construction to the summit of Mount Umunhum together as a new spur of the Bay Area Ridge Trail (Attachment 4). SUMMARY The State Coastal Conservancy(Conservancy) recently authorized a grant of$1,000,000 from Proposition 84 funds to Midpeninsula Regional Open Space District(District) for the Project (Attachment 5). The grant would fund construction of the staging area at Bald Mountain, a connecting trail to the summit of Mount Umunhum, and summit area amenities to support public access (Attachment 3). The connecting trail, together with the existing Barlow Road, would become a spur of the Bay Area Ridge Trail. If approved, construction would commence in 2014 with all work completed by April 2017. This grant does not include funds to improve either Mt. Umunhum Road to support public vehicular access to the summit of Mount Umunhum or the radar tower, a well-known residual feature of the farmer Almaden Air Force Station(AFS) which once occupied the summit of Mount Umunhum. R-13-45 Page 2 DISCUSSION The Project is the result of nearly three years of public input, preliminary design, and environmental analysis to clean up and restore the former Almaden AFS. The Project is designed to protect sensitive habitat, is consistent with locally adopted plans. It will improve public access by constructing the following: — A staging area and spur of the Bay Area Ridge Trail to the summit of Mount Umunhum; — Visitor facilities at the summit including an ADA-accessible loop trail; — Observation and reflection areas; — Picnic tables, and interpretive signage describing the region's historic, cultural, and natural history(Attachment 3). Project Support The Bay Area Ridge Trail Council (Ridge Trail) continues to provide support for this Project, most notably the new trail construction that would become a spur of the Ridge Trail. Support was also provided through the District's congressional legislators; Congressman Mike Honda, Congresswoman Anna Eschoo and Congresswoman Zoe Lofgren signed a letter stating their full support of the Project and its funding partners. The District has enjoyed strong support from these partners since the beginning of the Project in its mission to clean up and restore the former Almaden AFS for safe public use. PROJECT SCHEDULE District and Conservancy staff developed a preliminary schedule of tasks and milestones for the Project with the goal of opening the summit to the public by spring 2017. Design work is already in the final stages for the staging area at Bald Mountain and trail to the summit. These tasks are not reimbursed by the Conservancy,but were included in Planning Department's FY2013-14 Action Plan and would form a portion of the District's match. The estimated preliminary project schedule overview is shown below, which would allow initial public access to the summit in 2017: Ongoing 2013 Design for staging area at Bald Mountain Design for trail to summit Summer 2013 Permitting for first portion of trail to summit Fall 2013 Permitting for staging area at Bald Mountain Spring 2014 Construction of first portion of trail to summit(built by staff) Summer 2014 Construction of staging area at Bald Mountain(built by contractors) Design and permitting for summit area amenities Fall 2015/16 Construction of summit area amenities(built by contractors) Construction of last portion of trail to summit Spring 2017 Initial public access to summit R-13-45 Page 3 FISCAL IMPACT District and Conservancy staff developed a preliminary budget for the Project, identifying division of tasks and associated cost contribution by each partner(Attachment 3). These costs do not reflect in-kind services provided by the District (e.g. staff and equipment costs). If the Board concurs with this budget, it would commit the District to further expenditures of$3 8 1,000 to implement the tasks under this agreement, for a total District match of$1,8 8 1,000 for the Project. Design work for the staging area and trail are already underway and funds for this work were included in Planning Department's FY2013-14 Action Plan. If the grant is accepted by the District, these costs would form a portion of the District's match. District Cost Match The cost match of$1,88 1,000 of District funds for this grant would include improvements previously discussed and approved or approved-in-concept by the Board during the series of public meetings for the Project in 2011 and 2012 (Attachment 3), including: a) Work previously accomplished since 2010, including planning and environmental review, which the District already funded in previous fiscal years; b) Current ongoing work(e.g. design and permitting for the staging area at Bald Mountain and trail to the summit of Mount Umunhum); c) Commitments previously made by the Board to support the Project(e.g. interim radar tower repairs); and d) Future work needed for minimal public access improvements at the summit. The expenditure of future funds in the amount of$38 1,000 from the District for the Project would be for the summit area amenities(see Attachment 3, green highlights): 0 Temporary parking area with parking stops for limited permit-only vehicle access; 0 Interpretive displays (40%of total cost); * Double vault toilet; 0 Professional services (consultants: landscape architect, engineer, engineering geologist); * Contingency for design and construction BOARD COMMITTEE REVIEW This agenda item was reviewed and approved for forwarding to the full Board by the Planning and Natural Resources Committee at their meeting on May 21,2013. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. No additional notice is required. R-13-45 Page 4 CEQA COMPLIANCE Staff completed an Environmental Impact Report for the project, which the District's Board of Directors adopted on October 17, 2012. A Notice of Determination was filed with the State Clearinghouse and Santa Clara County Clerk Recorder on October 23, 2012. NEXT STEPS If the Board signs the resolution accepting funds, staff will continue to work with Conservancy staff to implement all Project phases. Planning and Public Affairs staff will discuss a groundbreaking and/or grand opening ceremony for one or more elements of the project. Attachment(s) 1. Resolution accepting funds 2. Grantee list of assurances 3. Preliminary budget 4. Map of Conservancy-funded portion of project and Ridge Trail spur 5. Agreement between Conservancy and District Responsible Department Head: Meredith Manning, Co-Acting Planning Manager Prepared by: Meredith Manning, Co-Acting Planning Manager Contact Person: Same Graphics prepared by: Alex Roa, Planner I ATTACHMENT A RESOLUTION NO. 13-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE GRANT OF FUNDS FROM THE STATE COASTAL CONSERVANCY FOR MOUNT UMUNHUM ENVIRONMENTAL RESTORATION AND PUBLIC ACCESS WHEREAS,the Legislature of the State of California has established the State Coastal Conservancy("Conservancy")under Division 21 of the California Public Resources Code,and has authorized the Conservancy to award grants to public agencies and nonprofit organizations to implement the provisions of Division 21; and WHEREAS,the Conservancy awards grants for projects that it determines are consistent with Division 21 of the Public Resources Code and with the Conservancy's Strategic Plan and that best achieve the Conservancy's statutory objectives, in light of limited funding; and WHEREAS,Midpeninsula Regional Open Space District("applicant")has applied for Conservancy grant funding for Mount Umunhum Environmental Restoration and Public Access("the project"); and WHEREAS,the Conservancy encourages applicants for grant funding to certify through a resolution the applicant's approval of the application and of certain listed assurances at the time of submission of an application to the Conservancy for an award of grant funds. NOW,THEREFORE,be it resolved that the applicant hereby: 1. Approves the filing of an application for funding by the Conservancy. 2. Agrees to the List of Assurances,attached as Exhibit 1. 3. Has or will have sufficient funds to complete and,following completion,to operate and maintain any property acquired under the project or to operate and maintain any facilities funded as part of the project for a reasonable period,not less than the useful life of the facilities. 4. Agrees to provide any funds beyond the Conservancy grant funds necessary to complete the project. 5. Authorizes any of the following named officers or employees of the applicant or: any person holding any of the following positions with the applicant] to act as a representative of the applicant and to negotiate and execute on behalf of the grantee all agreements and instruments necessary to comply with the Conservancy's grant requirements,including,without limitation,the grant agreement: Stephen E. Abhors,General Manager. ATTACHMENT 2 List of Assurances The applicant has applied for a grant of funds from the California State Coastal Conservancy with respect to a proposed project. The applicant hereby assures and certifies that it will comply with Conservancy regulations, policies, and requirements as they relate to the acceptance and use of Conservancy funds for this project. The applicant further gives assurance and certifies with respect to the proposed grant that: 1. It possesses legal authority to apply for the grant, and to finance or acquire property or to finance and construct any proposed facilities, as proposed; that, where appropriate, a resolution, motion, or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of an application, and authorizing one or more persons as the official representative(s) of the applicant to act in connection with the application and to provide additional information that may be required. 2. It will have sufficient funds available to meet its own share of the cost for the project that has been proposed for grant funding. Sufficient funds will also be available when the project is completed to assure the effective operation and maintenance of any real property acquired or facilities constructed under the proposed grant for the purposes fo rwhich the ftinding was provided. 3. It holds or will hold sufficient title, interest, or rights in the property on which any project work will occur to enable it to undertake lawful development and construction of the project. (Documentation may be requested by the Executive Officer of the Conservancy.) 4. It will not dispose of or encumber its title, interest, or other rights in the property acquired or in the site and facilities constructed under the proposed grant, except as permitted by the Conservancy. 5. It will give the Conservancy, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the Conservancy's grant. 6. It will cause work on the project to be commenced within a reasonable time after receipt of notification from the Conservancy that funds have been approved, and the project will be carried to completion with reasonable diligence. 7. It will, where appropriate, comply with the requirements of the State Government Code 7260 et seq., which provides for equitable treatment and relocation assistance for persons displaced by eminent domain. 8. It will, where appropriate, comply with the requirements of the California Environmental Quality Act. 9. It will comply with all requirements imposed by the Conservancy concerning special provisions of law, and program requirements. [1/03] Attachment 3. Conceptual costs associated with Coastal Conservancy Grant for Mount Umununhum Project Coastal Action/Item MROSD($) Combined Conservancy($) ($) Project Planning and Site Preparation Conceptual design,planning,CEQA 650,000 650,000 Rough grade summit area(post demolition) 242,000 242,000 Short-term structural/life safety repairs to radar 415,000 - 415,000 tower Sub total 1,307,000 1,307,000 i Bald Mtn Staging Area and Trail Biotic/cultural/geologic assessment 13,000 13,000 Design/Engineering,Staging area&Trail 150,000 150,000 Permitting,Staging area and Trail 30,000 - 30,000 Construction,Staging area and Trail - 370,000 370,000 Amenities(toilet,signage)Staging area/Trail - 100,000 100,000 Sub total 193,000 470,000 663,000 Summit Facilities Temporary staging area(parking stops) 1,200 - 1,200 Summit court and ADA Trail 66,000 66,000 Elevational summit trail and viewpoint 20,000 20,000 Ceremonial circle 31,500 31,500 Benches and picnic tables 35,000 35,000 Interpretive displays 25,000 62,500 87,500 Park and trail signs 10,000 10,000 Vault toilet(1 double) 80,000 - 80,000 Shade structure 30,000 30,000 Restoration plantings,irrigation,maintenance 250,000 250,000 Sub total 1o6,200 505,000 611,200 Soft Costs for Summit Facilities Professional services(20%) 122,000 122,000 Design and construction contingency(25%) 152,800 152,800 Permitting,summit area amenities 25,000 25,000 Sub total 274,800 25,000 299,800 Grand Total $ I,84000 $ i,000,000 $ 2,88i,000 Funds spent in previous fiscal years($65o,000) Funds included in FY 2013-14 budget or previous commitment by Board Funds requested to be committed for future Project match ($381,000) I I Jacques Ridge Staging Area Z n x Dods Tail(Bay Area Ridge Trail) y .01 Mt. Umunhum :..; (3,486 Feet) �••'•� • Bald Mountain Barlo Gate (2,387 Feet) .•a go (SA 08) Future ' Staging •. �'. �+;... ..,••� '•�'�♦ Area 1� Jmunhum Attachment 4: State Coastal Conservancy Grant Funded Projects A Portion of the Mount Umunhum Environmental Restoration and Public Access Project Midpeninsula Regional Open Space District MRCSD Preserve Trail (MROSD) a Current Bay Area Ridge Trail(BART) Minor Unpaved Road May, 2013 •••••• Trail to be Constructed 2013/14,Proposed as Part of BART (3.35 miles) Unmaintained Road Width Feet ••••-• Barlow Road, Existing and Proposed as Part of BART(1.94 mi) 0 1 550 3 100 •••.•• Access to trail, for Maintenance and Patrol(0.25 miles) Minor Paved Road ---- Trail to be Constructed 2014/15(0.34 miles) Geographic Coordinate System: CS_North_Amencan_1983 Important Road Datum: D_North American 1983 Mromsomm tread sc �r,.t_a Ru�«u n.a V While the District strives to use the best available digital data,this data does not represent a legal sue Vey and n merely a graphic rllusttatron of geogrnphrc features. i ATTACHMENT 5 STATE OF CALIFORNIA AGREEMENT NUMBER AM.NO. STANDARD AGREEMENT 12-080 Std.2(Grant-Rev 08/08) TAXPAYERS FEDERAL EMPLOYER IDENTIFICATION NO, 94-2231873 THIS AGREEMENT, made and entered into this day of .2013. in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting TITLE OF OFFICER ACTING FOR STATE AGENCY Executive Officer State Coastal Conservancy hereafter called the Conservancy,and GRANTEE'S NAME Midpeninsula Regional Open Space District hereafter called the Grantee. The Grantee,for and in consideration of the covenants,conditions,agreements,and stipulations of the Conservancy hereinafter expressed, does hereby agree as follows: SCOPE OF AGREEMENT Pursuant to Chapter 4.5 of Division 21 of the California Public Resources Code, the State Coastal Conservancy ("the Conservancy")hereby grants to the Midpeninsula Regional Open Space District(MROSD) ("the grantee") a sum not to exceed$1,000,000 one million dollars), subject to the terms and conditions of this agreement. The grantee shall use these funds to complete the following project("the project") at Mount Umunhurn in Santa Clara County, as shown on Exhibit 1, which is incorporated by reference and attached. The grantee shall construct public access improvements and environmental restoration at Mount Umunhum including: (Continued on following pages) The provisions on the following pages constitute a part of this agreement. IN WITNESS WHEREOF,this agreement has been executed by the parties hereto, upon the date first above written. STATE OF CALIFORNIA GRANTEE AGENCY GRANTEE(if other than an individual,state whether a corporation,partnership,etc.) State Coastal Conservancy Mid penin la Regional Open Space District BY(Authorized Signature) BY(Authorized Signature) A!S AK PRINTED NAME AND TITLE OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING Samuel Schuchat, Executive Officer Steve Abbors, General Manager ADDRESS&PHONE NUMBER ADDRESS 1330 Broadway, 13 th Floor 330 Distel Circle Oakland, CA 94612 Los Altos, CA 94022 Phone: (510) 286-1015 Phone: (650) 691-1200 AMOUNT ENCUMBERED BY THIS PROGRAM/CATEGORY(CODE AND TITLE) FUND TITLE DOCUMENT Safe Drinking Water, Water I certify that this agreement is of Capital Outlay Quality and Supply, Flood... exempt from Department General Services'approval. (OPTIONAL USE) $1,000,000.00 Mount Umunhurn Environmental Restoration and Public Access PRIOR AMOUNT ENCUMBERED ITEM CHAPTER � STATUTE � FISCAL FOR THIS AGREEMENT YEAR $-0- 3760-301-6051(l)(F) 21 2012 12/13 Erlinda Corpuz TOTAL AMOUNT ENCUMBERED OBJECT OF EXPENDITURE(CODE AND TITLE) Contracts Manager TO DATE $1,000,000.00 San Francisco Bay I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above. SIGNATURE OF ACCOUNTING OFFICER DATE [I GRANTEE 0 ACCOUNTING 0 PROJECT MANAGER [I CONTROLLER STATE AGENCY Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 2 SCOPE OF AGREEMENT (Continued) • a new staging area at Bald Mountain and new spur of the Bay Area Ridge Trail to the summit of Mount Umunhum; • facilities at the summit of Mt. Umunhum including an Americans with Disabilities Act (ADA)-compliant interpretive loop trail, observation and reflection areas, and picnic tables; 0 native plant restoration to recreate natural habitat at the summit of Mt. Umunhum and complementary the recreation facilities, as detailed in the Mt. Umunhum Environmental Restoration and Public Access Plan(October 2012). The grantee shall carry out the project in accordance with this agreement and a work program, as provided in the"WORK PROGRAM"section, below. Portions of the trail that will form a spur of the Bay Area Ridge Trail will follow the Guidelines for Planning and Implementing the Bay Area Ridge Trail System, attached as Exhibit 2. The grantee shall provide $1,88 1,000 and any additional funds beyond those granted under this agreement that are needed to complete the proj ect. CONDITIONS PRECEDENT TO CONSTRUCTION AND DISBURSEMENT The grantee shall not begin construction of the project and the Conservancy shall not be obligated to disburse any funds unless and until the following conditions precedent have been met: 1. The Board of Directors of the grantee has adopted a resolution designating positions whose incumbents are authorized to negotiate and execute this agreement and amendments to it on behalf of the grantee. 2. The Executive Officer of the Conservancy("the Executive Officer") has approved in writing: a. A work program for the project, as provided in the"WORK PROGRAM" section, below. b. A plan for installation of signs and placards, as provided in the"SIGNS" section, below. c. All contractors that the grantee intends to retain in connection with the project. The grantee must provide written evidence to the Conservancy that each contractor has complied with the bonding requirements described in the"BONDING" section,below. 3. The grantee has provided written evidence to the Conservancy that: a. All permits and approvals necessary to the completion of the project under applicable local, state and federal laws and regulations have been obtained. Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 3 CONDITIONS PRECEDENT TO CONSTRUCTION AND DISBURSEMENT (Continued) b. The grantee has provided for required insurance coverage, including additional insured endorsement, as described in the"INSURANCE" section, below. 4. The grantee and the Conservancy have entered into, and the grantee has recorded, an agreement to protect the public interest in the improvements or facilities constructed under this agreement. 5. The MROSD shall implement or cause to be implemented the applicable mitigation, monitoring and reporting measures contained in the Mitigation Monitoring Plan, adopted by the MROSD on October 17, 2012 for this project. TERM OF AGREEMENT This agreement shall be deemed executed and effective when signed by both parties and received in the offices of the Conservancy together with the resolution described in the"CONDITIONS PRECEDENT TO CONSTRUCTION AND DISBURSEMENT" section of this agreement. An authorized representative of the grantee shall sign the first page of the originals of this agreement in ink. This agreement shall run from its effective date through January 31, 2033 ("the termination date") unless otherwise terminated or amended as provided in this agreement. However, all work shall be completed by March 31, 2017 ("the completion date"). The final Request for Disbursement must be received by the Conservancy no later than April 25, 2017. AUTHORIZATION The signature of the Executive Officer of the Conservancy on this agreement certifies that at its February 14, 2013 meeting,the Conservancy adopted the resolution included in the staff recommendation attached as Exhibit 3. This agreement is executed under that authorization. Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 4 Standard Provisions WORK PROGRAM Before beginning construction, the grantee shall submit a detailed work program to the Executive Officer for review and written approval of its consistency with the purposes of this grant agreement. The work program shall include: 1. Construction plans and specifications which have been certified by a licensed architect or registered engineer, or approved by the grantee's Public Works Director. 2. A schedule of completion for the project specifically listing the completion date for each project component and a final project completion date. 3. A detailed project budget. The project budget shall describe all labor and materials costs of completing each component of the project, including the grantee's labor and materials costs and costs to be incurred under a contract with any third party retained by the grantee for work under this agreement. For each project component, the project budget shall list all intended funding sources, including the Conservancy's grant,the grantee's required contribution and all other sources of monies, materials, or labor. The grantee shall review the plans on-site with Conservancy staff. 4. A list of best management practices that will be implemented to reduce the project's greenhouse gas emissions. If all or any part of the project to be funded under this agreement will be performed by third parties ("contractors") under contract with the grantee, then, prior to initiating any request for contractor bids, the grantee shall submit the bid package, including any applicable construction plans and specifications that have been certified or approved as described above, to the Executive Officer for review and written approval as to consistency with the purposes of this grant agreement. Upon approval by the Executive Officer, the grantee shall proceed with the bidding process. Prior to final selection of a contractor, the grantee shall submit to the Executive Officer for written approval the names of all contractors that the grantee intends to hire. The grantee shall then comply with the above paragraph regarding submission and approval of a work program prior to construction. The grantee shall construct the project in accordance with the approved work program. The work program shall have the same effect as if included in the text of this agreement. However, the work program may be modified without amendment of this agreement upon the grantee's submission of a modified work program and the Executive Officer's written approval of it. If this agreement and the work program are inconsistent, the agreement shall control. Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 5 SIGNS The grantee shall install and maintain a sign or signs visible from the nearest public roadway identifying the project, acknowledging Conservancy assistance and displaying the Conservancy's logo, directing the public to the project, and identifying the trail to the summit of Mount Umunhum as part of the San Francisco Bay Area Ridge Trail system consistent with the Guidelines For Planning and Implementing the Bay Area Ridge Trail System, Exhibit 2. The Conservancy shall provide to the grantee with additional specifications for the signs utilizing the Conservancy logo. The grantee shall submit plans describing the number, design,placement and wording of the signs, or the specifications of a proposed, alternative method. The Conservancy will withhold final disbursement until the signs are installed as approved by the Conservancy. BONDING If the grantee intends to use any contractors on any portion of the project to be funded under this agreement, construction shall not begin until each contractor has furnished a performance bond in favor of the grantee in the following amounts: for faithful performance, one hundred percent of the contract value; and for labor and materials, one hundred percent of the contract value. This requirement shall not apply to any contract for less than$20,000. Any bond furnished under this section shall be executed by an admitted corporate surety insurer licensed in the State of California. COSTS AND DISBURSEMENTS When the Conservancy determines that all "CONDITIONS PRECEDENT TO CONSTRUCTION AND DISBURSEMENT"have been fully met, the Conservancy shall disburse to the grantee, in accordance with the approved project budget, a total amount not to exceed the amount of this grant, as follows: The Conservancy shall disburse funds for costs incurred to date upon the grantee's satisfactory progress under the approved work program, and upon the grantee's submission of a"Request for Disbursement" form, which shall be submitted no more frequently than monthly but no less frequently than quarterly. The Conservancy will withhold the final ten percent of the total amount of funds disbursed under this agreement, and will disburse the ten percent withheld upon the grantee's satisfactorily completion of the project and compliance with the"PROJECT COMPLETION"section,below, and the Conservancy's acceptance of the project. The Conservancy will reimburse the grantee for expenses necessary to the project when documented by appropriate receipts. The Conservancy will reimburse travel and related expenses at actual costs not to exceed the rates provided in Title 2, Division 1, Chapter 3, Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 6 COSTS AND DISBURSEMENTS (Continued) Subchapter 1, Article 2 of the California Code of Regulations ("CCR"), except that reimbursement may be in excess of these rates upon documentation that these rates are not reasonably available to the grantee. Reimbursement for the cost of operating a private vehicle shall not, under any circumstance, exceed the current rate specified by the State of California for unrepresented state employees (currently$0.565/mile) as of the date the cost is incurred. The Conservancy will reimburse the grantee for other necessary expenses if those expenses are reasonable in nature and amount taking into account the nature of the project, its location, and other relevant factors. The grantee shall request disbursements by filing with the Conservancy a fully executed "Request for Disbursement" form(available from the Conservancy). The grantee shall include in the form its name and address, the number of this agreement, the date of the submission, the amount of the invoice, the period during which the work was actually done, and an itemized description, including time, materials, and expenses incurred of all work done for which disbursement is requested. Hourly rates billed to the Conservancy, and specified in the approved Work Program budget, shall be equal to the actual compensation paid by grantee to employees, which may include employee benefits. The form shall also indicate cumulative expenditures to date, expenditures during the reporting period, and the unexpended balance of funds under the grant agreement. An authorized representative of the grantee shall sign the forms. Each form shall be accompanied by: 1. All receipts and any other source documents for direct expenditures and costs that the grantee has incurred. 2. Invoices from contractors that the grantee engaged to complete any portion of the work funded under this agreement and any receipts and any other source documents for costs incurred and expenditures by any such contractor, unless the Executive Officer makes a specific exemption in writing. 3. A supporting progress report summarizing the current status of the project and comparing it to the status required by the work program (budget, timeline, tasks, etc.) including written substantiation of completion of the portion of the project for which the grantee is requesting disbursement. The grantee's failure to fully execute and submit a Request for Disbursement form or failure to attach supporting documents will relieve the Conservancy of its obligation to disburse funds to the grantee until the grantee corrects all deficiencies. Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 7 EXPENDITURE OF FUNDS AND ALLOCATION OF FUNDING AMONG BUDGET ITEMS The total amount of this grant may not be increased except by written amendment to this agreement. The grantee shall expend funds consistent with the approved project budget. Expenditure on items contained in the approved project budget may vary by as much as ten percent without prior approval by the Executive Officer,provided the grantee submits a revised budget prior to requesting disbursement based on the revised budget. Any deviation greater than ten percent must be identified in a revised budget and approved in advance and in writing by the Executive Officer. The Conservancy may withhold payment for items which exceed the amount allocated in the project budget by more than ten percent and which have not received the approval required above. Any increase in the funding for any particular budget item shall mean a decrease in the funding for one or more other budget items unless there is a written amendment to this agreement. PROJECT COMPLETION Within ninety days of completion of construction of the project, the grantee shall supply the Conservancy with evidence of completion by submitting a final report which includes: I. An inspection report by a licensed architect or registered engineer or the grantee's Public Works Director certifying completion of the project according to the approved work program. 2. Documentation that signs are installed as required by the"SIGNS" section of this agreement. 3. A fully executed final "Request for Disbursement." 4. "As built"drawings of the completed projector photographs documenting project completion. Within thirty days of grantee's submission of the above, the Conservancy shall determine whether the grantee has satisfactorily completed the project. If so, the Conservancy shall issue to the grantee a letter of acceptance of the project. The project shall be deemed complete as of the date of the letter. EARLY TERMINATION, SUSPENSION AND FAILURE TO PERFORM Before the project is complete, either party may terminate this agreement for any reason by providing the other party with seven days notice in writing and the Conservancy may suspend the agreement upon written notice. In either case, the grantee shall immediately stop work under Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 8 EARLY TERMINATION, SUSPENSION AND FAILURF, TO PERFORM(Continued) the agreement and take all reasonable measures to prevent further costs to the Conservancy. The Conservancy shall be responsible for any reasonable and non-cancelable obligations incurred by the grantee in the performance of this agreement prior to the date of the notice to terminate or suspend, but only up to the undisbursed balance of funding authorized in this agreement. Any notice suspending work under this agreement shall remain in effect until further written notice from the Conservancy authorizes work to resume. If the grantee fails to complete the project as required,or fails to fulfill any other obligations of this agreement prior to the termination date, the grantee shall be liable for immediate repayment to the Conservancy of all amounts disbursed by the Conservancy under this agreement. The Conservancy may, at its sole discretion, consider extenuating circumstances and not require repayment for work partially completed. This paragraph shall not limit any other remedies that the Conservancy may have for breach of this agreement. The parties expressly agree to waive, release and relinquish the recovery of any consequential damages that may arise out of the termination or suspension of this agreement under this section. The grantee shall include in any agreement with any contractor retained for work under this agreement a provision that entitles the grantee to suspend or terminate the agreement with the contractor for any reason on written notice and on the same terms and conditions specified in this section. OPERATION AND MAINTENANCE The grantee shall use, manage, maintain and operate the project throughout the term of this agreement consistent with the purposes for which the Conservancy's grant was made. The grantee assumes all operation and maintenance costs of these facilities and structures; the Conservancy shall not be liable for any cost of maintenance, management, or operation. The grantee may be excused from its obligations for operation and maintenance during the term of this agreement only upon the written approval of the Executive Officer. For purposes of this agreement, "operation costs" include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses. "Maintenance costs" include ordinary repairs and replacements of a recurring nature necessary to prolong the life of capital assets and basic structures, and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures. Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 9 MITIGATION Without the written permission of the Executive Officer, the grantee shall not use or allow the use for mitigation(in other words, to compensate for adverse changes to the environment elsewhere)of any portion of real property on which the Conservancy has funded construction. In providing permission, the Executive Officer may require that all funds generated in connection with any authorized or allowable mitigation on the real property shall be remitted promptly to the Conservancy. As used in this section, mitigation includes, but is not limited to, any use of the Real Property in connection with the sale, trade, transfer or other transaction involving carbon sequestration credit or carbon mitigation. INSPECTION Throughout the term of this agreement, the Conservancy shall have the right to inspect the project area to ascertain compliance with this agreement. INDEMNIFICATION AND HOLD HARMLESS The grantee shall be responsible for, indemnify and hold harmless the Conservancy, its officers, agents, and employees from any and all liabilities, claims, demands, damages, or costs, including, without limitation, litigation costs and attorneys fees, resulting from or arising out of the willful or negligent acts or omissions of the grantee, its officers, agents, contractors, subcontractors, and employees, or in any way connected with or incident to this agreement, except for the active negligence of the Conservancy, its officers, agents, or employees. The duty of the grantee to indemnify and hold harmless includes the duty to defend as set forth in Civil Code section 2778. This agreement supersedes the grantee's right as a public entity to indemnity (see Gov. Code section 895.2) and contribution(see Gov. Code section 895.6) as provided in Gov. Code section 895.4. The grantee waives any and all rights to any type of express or implied indemnity or right of contribution from the State, its officers, agents, or employees, for any liability resulting from, growing out of, or in any way connected with or incident to this agreement. Nothing in this agreement is intended to create in the public or in any member of it rights as a third party beneficiary under this agreement. i INSURANCE The grantee shall procure and maintain insurance, as specified in this section, against claims for injuries to persons and damage to property that may arise from or in connection with any Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 10 INSURANCE (Continued) activities of the grantee or its agents, representatives, employees, volunteers, or contractors associated with the project undertaken pursuant to this agreement. As an alternative the grantee may satisfy the coverage requirement in whole or in part through: (a) its contractors' procurement and maintenance of insurance for work under this agreement, if the coverage otherwise fully satisfies the requirements of this section; or(b)the grantee's participation in a "risk management"plan, self insurance program or insurance pooling arrangement, or any combination of these, if consistent with the coverage required by this section. The grantee shall maintain property insurance, if required below, throughout the term of this agreement. Any required errors and omissions liability insurance shall be maintained from the effective date through two calendar years after the completion date. The grantee shall maintain all other required insurance from the effective date through the completion date. 1. Minimum Scove of Insurance. Coverage shall be at least as broad as: a. Insurance Services Office("ISO") Commercial General Liability coverage (occurrence Form CG 000 1)or ISO Comprehensive General Liability form (1973) or comparable with Broad Form Comprehensive General Liability endorsement. b. Automobile Liability coverage: ISO Form Number CA 0001, Code I (any auto). c. Workers' Compensation insurance as required by the Labor Code of the State of California. d. Course-of-construction(also known as"Builder's Risk") insurance covering all risks of loss. (Any proceeds of loss payable under this coverage shall be used to replace, rebuild or repair the damaged portions of the facilities and structures constructed under this agreement.) e. Property insurance covering the loss, damage, or destruction of the facilities or structures constructed under this agreement against fire and extended coverage perils. (Any proceeds of loss payable under this coverage shall be used to replace, rebuild and/or repair the damaged portions of the facilities and structures constructed under this agreement.) 2. Minimum Limits of Insurance. The grantee shall maintain coverage limits no less than: a. General Liability: $1,000,000 per occurrence for bodily injury,personal (Including operations, injury and property damage. If Commercial General products and completed Liability Insurance or other form with a general operations, as applicable) aggregate limit is used, either the general aggregate limit shall apply separately to the activities under this agreement, or the general aggregate limit shall be twice the required occurrence limit. Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 11 INSURANCE (Continued) b. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. c. Course of Construction: Completed value of the project with no coinsurance penalty provisions. d. Property Insurance 90 percent of full replacement cost of the facilities or structures. 3. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the Executive Officer. 4. Required Provisions. Each insurance policy required by this section shall be endorsed to state that coverage shall not be canceled by either party, except after thirty days' prior written notice by certified mail, return receipt requested, has been given to the Conservancy. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: a. The State of California, its officers, agents, employees, and volunteers are to be covered as insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the grantee; and with respect to liability arising out of work or operations performed by or on behalf of the grantee including materials, parts or equipment furnished in connection with the work or operations. b. For any claims related to this agreement, the grantee's insurance coverage shall be primary insurance as respects the State of California, its officers, agents and employees. 5. Acceptability of Insurers. Insurance shall be placed with insurers admitted to transact business in the State of California and having a current Best's rating of"B+:Vll"or better or, in the alternative, acceptable to the Conservancy and approved in writing by the Executive Officer. 6. Verification of Coverage. The grantee shall furnish the Conservancy with original certificates, in the form attached as Exhibit 4 to this agreement, and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the Executive Officer before work commences. The Conservancy may require, at any time, complete, certified copies of all required insurance policies, including endorsements affecting the coverage. Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 12 INSURANCE (Continued) 7. Contractors. The grantee shall include all contractors as insureds under its policies or shall require each contractor to provide and maintain coverage consistent with the requirements of this section. To the extent generally available, grantee shall also require each professional contractor to provide and maintain Errors and Omissions Liability insurance appropriate to the contractor's profession and in a reasonable amount in light of the nature of the project with a minimum limit of liability of$1,000,000. 8. Premiums and Assessments. The Conservancy is not responsible for premiums and assessments on any insurance policy. AUDITS/ACCOUNTING/RECORDS The grantee shall maintain financial accounts, documents, and records(collectively, "records") relating to this agreement, in accordance with the guidelines of"Generally Accepted Accounting Principles" ("GAAP")published by the American Institute of Certified Public Accountants. The records shall include, without limitation, evidence sufficient to reflect properly the amount, receipt, deposit, and disbursement of all funds related to the construction of the project, and the use, management, operation and maintenance of the real property. Time and effort reports are also required. The grantee shall maintain adequate supporting records in a manner that permits tracing from the request for disbursement forms to the accounting records and to the supporting documentation. Additionally, the Conservancy or its agents may review, obtain, and copy all records relating to performance of the agreement. The grantee shall provide the Conservancy or its agents with any relevant information requested and shall permit the Conservancy or its agents access to the grantee's premises upon reasonable notice, during normal business hours, to interview employees and inspect and copy books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this agreement and any applicable laws and regulations. The grantee shall retain the required records for a minimum of three years following the later of final disbursement by the Conservancy, and the final year to which the particular records pertain. The records shall be subject to examination and audit by the Conservancy and the Bureau of State Audits during the retention periods. If the grantee retains any contractors to accomplish any of the work of this agreement, the grantee shall first enter into an agreement with each contractor requiring the contractor to meet the terms of this section and to make the terms applicable to all subcontractors. Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 13 AUDITS/ACCOUNTING/RECORDS (Continued) The Conservancy may disallow all or part of the cost of any activity or action that it determines to be not in compliance with the requirements of this agreement. COMPUTER SOFTWARE The grantee certifies that it has instituted and will employ systems and controls appropriate to ensure that, in the performance of this agreement, state funds will not be used for the acquisition, operation or maintenance of computer software in violation of copyright laws. NONDISCRIMINATION I During the performance of this agreement, the grantee and its contractors shall not unlawfully discriminate against, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, ethnic group identification, physical disability(including HIV and AIDS), mental disability, medical condition, marital status, age(over 40)or sexual orientation(Government Code section 12940). The grantee and its contractors also shall not unlawfully deny a request for or take unlawful action against any individual because of the exercise of rights related to family-care leave (Government Code sections 12945.1 and 12945.2). The grantee and its contractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination, harassment and unlawful acts. i Consistent with Government Code section 11135, the grantee shall ensure that no one, on the basis of race, national origin, ethnic group identification, religion, age, sex, sexual orientation, color, or disability, is unlawfully denied full and equal access to the benefits of, or is unlawfully subjected to discrimination under, the work funded by the Conservancy under this agreement. Pursuant to Government Code section 12990, the grantee and its contractors shall comply with the provisions of the Fair Employment and Housing Act(Government Code section 12900 et seq.) and the applicable regulations (California Code of Regulations Title 2, section 7285.0 et seq.). The regulations of the Fair Employment and Housing Commission regarding Contractor Nondiscrimination and Compliance(Chapter 5 of Division 4 of Title 2 of the California Code of Regulations) are incorporated into this agreement by this reference. The grantee and its contractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. This nondiscrimination clause shall be included in all contracts and subcontracts entered into to perform work provided for under this agreement. Mid peninsula Regional Open Space District Grant Agreement No. 12-080 Page 14 PREVAILING WAGE AND LABOR COMPLIANCE PROGRAM Work done under this grant agreement may be subject to the prevailing wage and other provisions of the California Labor Code requirements(see Labor Code sections 1720 et seq.). The grantee shall pay prevailing wage to all persons employed in the performance of any part of the project and otherwise comply with all associated requirements and obligations, if required by law to do so. This agreement is funded in whole or in part with funds from the"Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006" ("Proposition 84"). Section 75075 of the Public Resources Code imposes on a body awarding any contract for a public works project financed in any part with Proposition 84 funds responsibility for adoption and enforcement of a"labor compliance program under Labor Code section 1771.5(b). The grantee shall review these statutory provisions and related provisions and regulations to determine its responsibilities. INDEPENDENT CAPACITY The grantee, and the agents and employees of grantee, in the performance of this agreement, shall act in an independent capacity and not as officers or employees or agents of the State of California. ASSIGNMENT Without the written consent of the Executive Officer, the grantee may not assign this agreement in whole or in part. TIMELINESS Time is of the essence in this agreement. EXECUTIVE OFFICER'S DESIGNEE The Executive Officer shall designate a Conservancy project manager who shall have authority to act on behalf of the Executive Officer with respect to this agreement. The Executive Officer shall notify the grantee of the designation in writing. Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 15 AMENDMENT Except as expressly provided in this agreement, no changes in this agreement shall be valid unless made in writing and signed by the parties to the agreement. No oral understanding or agreement not incorporated in this agreement shall be binding on any of the parties. LOCUS This agreement is deemed to be entered into in the County of Alameda. I I I i CERTIFICATE OF INSURANCE ISSUE DATE(_(_/_J State Coastal Conservancy, State of California Project Agreement*0 � SCC Project Mgr: JTM_ PRODUCER(Agent or Broker) THIS CERTIFICATE OF INSURANCE IS NOT AN INSURANCE POLICY AND DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. BEST'S I COMPANIES RATING I COMPANY LETTER A INSURED COMPANY LETTER B COMPANY LETTER C COMPANY LETTER D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS ARE SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY EFFECTIVE POLICY EXPIRATION '.. LTR TYPE OF INSURANCE POLICY DATE(MM/DDNY) DATE(MM/DD/YY) ALL LIMITS IN THOUSANDS '.. NUMBER GENERAL LIABILITY EACH OCCURRENCE $ J COMMERCIAL GENERAL LIABILITY or FIRE DAMAGE(Any one fire) S JCOMPREHENSIVE GENERAL LIABILITY J ISO form(1973)or comparable with MEDICAL EXPENSE (any one $ Broad Form Comprehensive General person) Liability endorsement. PERSONAL & ADVERTISING $ ❑Other: INJURY ❑OCCURENCE GENERAL AGGREGATE $ ❑OTHER PRODUCTS-COMP/OPS $ I J General Aggregate applies per project AGGREGATE AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (each $ ❑ ANY AUTO(ISO Form Number CA accident) 0001,Code or equivalent.) BODILY INJURY $ J OTHER (Per person) ❑ALL OWNED AUTOS ❑ SCHEDULED AUTOS BODILY INJURY $ ❑ HIRED AUTOS (Per accident) ❑ NONOWNED AUTOS ❑ GARAGE LIABILITY PROPERTY DAMAGE $ EXCESS LIABILITY EACH OCCURRENCE $ ❑UMBRELLA AGGREGATE $ ❑OTHER THAN UMBRELLA FORM ❑ WORKERS'COMPENSATION STATUTORY AND EMPLOYERS'LIABILITY EACH ACCIDENT $ DISEASE-POLICY LIMIT $ DISEASE-EACH EMPLOYEE $ PROPERTY INSURANCE AMOUNT OF INSURANCE $ ❑COURSE OF CONSTRUCTION PERCENT REPLACEMENT VALUE DESCRIPTION OF OPERATIONS/LOCATION/VEHK:LESIRESTRICTIONIDEDUCTIBLES/SELF INSURED RETENTIONSISPECIAL ITEMS THE FOLLOWING PROVISIONS APPLY: 1.None of the above-described policies will be canceled until after 30 days'written notice has been given to the State Coastal Conservancy at 1330 Broadway, 13"Floor, Oakland,CA 94612. 2.The State of Calidfomia(State),its officials,officers,employees and volunteers are added as insureds on all liability insurance policies listed ABOVE. 3.It is agreed that any insurance or self-insurance maintained by the State will apply in excess of and not contribute with,the insurance described above. 4.All rights of subrogation under the property insurance policy listed above have been waived against the State. 5.The workers'compensation insurer named above,if any,agrees to waive all rights of subrogation against the State for injuries to employees of the insured resulting from work for the State or use of the State's premises or facilities. CERTIFICATE HOLDER/ADDITIONAL INSURED AUTHORIZED REPRESENTATIVE it Midpeninsula Regional Open Space District Grant Agreement No. 12-080 Page 1'7 SIGNATURE State of California TITLE PHONE NO. EXHIBIT 4 461104.1 I i Midpeninsula Regional Open Space District R-13-49 Meeting 13-13 June 12, 2012 AGENDA ITEM 6 AGENDA ITEM Authorization to Enter Into a Three-Year Lease and Use Agreement with Sharp Business Systems for Five Printers GENERAL MANAGER'S RECOMMENDATIO Authorize the General Manager to enter into a lease and use agreement with Sharp Business Systems for Fiscal Year(FY) 2013-14 through FY2015-16 for an amount not to exceed$80,000 SUMMARY The District's current lease and use agreement with Sharp Business Services(Sharp) for printers expires in August, 2013. Sharp was selected by the District three years ago through a rigorous competitive bid process managed by District staff. Through a Cooperative Purchasing Program, the District can also use another public agency's competitively awarded contract to procure the same services at the same costs. Contra Costa County had previously conducted a competitive bid process and, after evaluating all proposals, had independently selected Sharp as the most competitive for printer lease usage. Staff recommends using the Contra Costa County contract to enter into a new three-year lease and use agreement between the District and Sharp for five machines at a total cost not to exceed $80,000. DISCUSSION The District currently leases four printers from Sharp, two of which are located at the District's Administrative Office and the other two at the Skyline and Foothills field offices. The printers are four years old and have outdated technology. The lease is comprised of two components: the cost to lease the machines and the printer usage costs which are based on the number of pages printed. With the current lease expiring in August, the District has the opportunity to upgrade its printers and renegotiate the costs. Staff recommends utilizing the cooperative purchasing capability of an existing contract between Contra Costa County and Sharp Business Systems to lease the new printers. Cooperative purchasing allows the District to use an existing competitively awarded contract with another public agency to lease the equipment directly from the vendor. This provides a cost savings to the District and greatly reduces the staff time that would otherwise be required for the District to conduct a separate bid process. In this case, Contra Costa County issued a Request for Proposal for printer lease and use services and received bids from multiple vendors. Contra Costa evaluated the bids and determined that Sharp provides quality services at the lowest cost and R-13-49 Page 2 awarded the contract to them. The District's General Counsel has reviewed the Contra Costa County procurement process and determined that it satisfies the District's procurement policy. With the new lease agreement, Sharp will replace all four of the District's current printers with newer models as well as keeping a fifth machine that was recently leased to support staff located at A02. The new machines offer better color reproduction and faster printing than the current models (12% faster for black and white and 70% faster for color). In addition, District staff recommends adding the following features to the printers: color calibration software(for six desktops) which will produce more accurate colors for maps, and fax capability which will enable staff to discontinue use and maintenance of the existing fax machines at the Administrative and Field Offices. The lease includes all printer maintenance costs with a response time of between one and four hours after a service call is placed. Printing costs will drop from $0.0065 per page for black and white and$0.065 for color under the current contract to$0.0040 and $0.045 under the new contract,respectively, which is an average savings of 32%. The lease costs vary based on the term of the contract with options for 36 months at$18,240 per year; 48 months at$15,648 per year; or 60 months at$13,440 per year. While the 60-month contract would save the District$4,800 annually, staff recommends the 36-month contract for the following reasons: 1. Technology improves at a rapid rate and improvements in print quality and additional functionalities occur continuously. If the District locks itself into the 60-month contract, it would be stuck with the same printers for the five-year contract term and would be unable to take advantage of technology improvements that would be available in three years. 2. As printers age, they require more maintenance and repairs, which is consistent with staff's experience with the current four year old printers, and go out-of-service with increasing frequency. This is especially problematic for offices with only one printer or when a large print job occurs at the Administrative Office. 3. After the 36 month lease the District will have the option to extend the contract two times. Each extension would be for 12 months with a onetime discount of 30% at the first extension. The proposed lease costs would be$7,500 per year more than the current lease, however, this cost is partially offset by savings of approximately 32%on printing costs and includes the lease of a fifth printer and additional features for all printers. Based on the District's usage history, the estimated annual cost of printing would be $7,300 under the new rates. However, staff recommends increasing that amount by 15% to account for additional printing associated with special projects such as the Vision Plan and Capital Finance Project. This would put the annual lease and usage costs at$26,600, or approximately $80,000 for the three-year contract. BOARD COMMITTEE REVIEW This was not reviewed by a Board Committee as service contracts are typically brought before the full Board. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. R-13-49 Page 3 CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act(CEQA) and no environmental review is required. FISCAL IMPACT For FY2013-14, the District has$21,700 budgeted for printer lease and use. The additional $5,000 for the new lease is due to the following items that were not included in the FY2013-14 Annual Budget: 1)the lease of the fifth printer; 2) additional features not included in the prior lease; and 3) an additional $1,100 for printing costs associated with special projects. The$5,000 requested cost increase will be covered by savings in fax machine supplies and use shifts from other accounts in the Administration Department budget. For FY2014-15 and FY2015-16,the costs will be incorporated into the annual District budget. NEXT STEPS Upon Board approval, the General Manager will execute the three-year contract with Sharp Business Services, after which, Sharp will remove the current printers and replace them with the new models. Responsible Department Manager: Kate Drayson, Administrative Services Manager Prepared by: Owen Sterzl, Information Technology Technician Kate Drayson, Administrative Services Manager Contact person: Owen Ster-zl, Information Technology Technician � � I I M dpenins la Regional ► Open Space District R-13-58 Meeting 13-13 June 12, 2013 AGENDA ITEM 7 AGENDA ITEM California Department of Fish and Wildlife(CDFW) Fisheries Restoration Grant Program (FRGP) for Ranch Road Upgrades, Improvements, and Decommissioning within the Driscoll Ranch Area of La Honda Creek Open Space Preserve GENERAL MANAGER'S RECOMMENDATION ,,$W Approve the reallocation of the $55,000 originally approved in the FY2013-14 budget as CDFW grant matching funds, to complete high priority riparian restoration work in Harrington Creek in La Honda Creek Open Space Preserve. SUMMARY In 2012, the Midpeninsula Regional Open Space District(District) submitted a grant proposal to the CDFW FRGP. Unfortunately,the District was not selected for funding during the 2012 grant cycle. District staff worked with CDFW staff and National Marine Fisheries Service(NMFS) representatives to incorporate suggested changes to the 2013 grant proposal in an effort to be more competitive and has resubmitted for the 2013 grant cycle. Although the District did not receive the grant, staff is proposing to utilize$55,000 allocated in the FY2013-14 budget, which was intended for use as the District's FRGP match for the 2012 grant cycle, to fund high priority work at the same project location that is a regulatory liability for the District. Staff is currently available to continue project permitting(much of which is already in progress),purchase needed supplies, and manage any required contractors and consultants. DISCUSSION At the March 14, 2012 Board Meeting, the Board authorized staff to pursue grant funding from the FRGP for watershed restoration including ranch road upgrades, and decommissioning and grazing improvements(fencing) within the Driscoll Ranch area(See Figure 1)of the La Honda Creek Open Space Preserve(see Report R-12-34). Unfortunately, the District was not selected for funding during the 2012 grant cycle. However, the District was placed third on a list of twenty contingency projects. If at any time funding becomes available, staff is available to work on the project. R-13-58 Page 2 Although the District was not selected for funding in 2012, both the CDFW and the NMFS expressed their conceptual support for the District's proposal and both agencies encouraged the District to reapply for funding during the 2013 grant cycle. District staff discussed our proposed project approach and results from our 2012 score sheet with CDFW in order to improve our proposal for the 2013 grant cycle. After incorporating feedback from CDFW, staff resubmitted the proposal for the CDFW FRGP for the 2013 grant cycle. The District has submitted a more competitive grant proposal requesting$230,970 with a District cost share of$119,284 over a five year period. The amount previously requested was $394,589 with a District cost share of$175,175. As suggested by the CDFW and NMFS, the requested amount is substantially less(-42% less)than the previous grant request. The District was able to reduce the requested amount through project cost savings resulting from: — Completing the La Honda Creek Master Plan and its associated California Environmental Quality Act(CEQA) document(which can now cover the grant proposed work). — Submitting an application to amend the existing US Fish and Wildlife Service(USFWS) Permit issued for a portion of the Preserve in order to cover the entire Preserve and thus all grant proposed project areas (This amendment request is currently in review with the USFWS). — Entering into a partnership with the San Mateo County Resource Conservation District (RCD) to assist with project permitting at a reduced rate(also at the suggestion of the granting agency). — Removing the purchase of surface road rock and cattle exclusion fencing at Harrington Creek from the grant proposal, as recommended by the granting agency for strategic reasons. (This last item would be funded by the $55,000 requested in this agenda item). FISCAL IMPACT Although road rock and cattle exclusion fencing were removed from the grant proposal, completing these critical infrastructure items is still needed in order to remain in compliance with Federal and State regulations(Federal Clean Water Act, Federal and State Endangered Species Acts); to provide continued vehicle access for patrol, maintenance, residence, rancher, and eventually visitor use; and to improve water quality and aquatic habitat. Staff recommends installation of cattle exclusion fencing at Harrington Creek using a portion of the$55,000 allocated in the FY2013-14 Budget for implementation of the La Honda Creek Master Plan Phase 1, (which had been slated for use as the District's FRGP match monies if we had been awarded the grant during the 2012 grant cycle). Installation of cattle exclusion fencing at Harrington Creek is estimated to require$15,000 dollars to complete and will prevent cattle impacts to the creek and downstream watershed resulting from the currently unrestricted cattle access (see attached photos). Staff also recommends using the remaining$40,000 of the$55,000 allocated in the FY2013-14 budget to implement strategic road rocking and stockpiling of additional road rock for future use. Strategic rocking of the road will improve year round driving access into the western portion of the former Driscoll Ranch(where the District has a tenant residence), and will also reduce erosion of soils from the road surface and reduce impact to steelhead and Coho salmon habitat in adjacent streams. Likewise, stockpiled road rock would be used on the main ranch access road (to be used after future road drainage improvement work is completed) for sediment reduction to protect fisheries habitat. R-13-58 Page 3 According to the granting agency staff, installation of the cattle exclusion fencing and road rocking and stockpiling would be viewed favorably during a CDFW project review scheduled for July of this year. If the District is awarded FRGP funds in the 2013 grant cycle then the District is still expected to contribute $119,284 in matching funds beginning in FY2014-15. Use of the $55,000, which was allocated in FY2013-14, will not be able to be counted as matching funds since it will be expended prior to grant award notifications in 2014. However, the remaining $119,284 District cost share proposed in the resubmitted grant application will be used as matching funds ($33,020 District staff time, and $86,264 for project related expenses). The total of these two amounts ($119,284+ $55,000=J124,284) is still below the $175,175 total amount that was previously approved by the Board as the District funded cost share for the project in March of 2012 (see Report R-12-34). BOARD COMMITTEE REVIEW At their May 21, 2013 meeting, the Planning and Natural Resources Committee reviewed staffs proposal and made a motion to support staffs recommendation to utilize$55,000 allocated in the FY2013-14 budget which was intended for use as the District's FRGP match to complete a portion of the project work although the grant was not received during the 2012 grant cycle. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE Work associated with this project was identified in the La Honda Creek Open Space Preserve Master Plan. A Mitigated Negative Declaration for the Master Plan developed in accordance with the California Environmental Quality Act(CEQA) was adopted by the Board on August 22, 2012 (see Report R-12-83). No further CEQA documentation is required. NEXT STEPS If approved, staff will utilize $55,000 allocated in the FY2013-14 budget to implement important project work at the Preserve that will allow District to remain in compliance with federal and state regulations; provide continued vehicle access for patrol, maintenance, residence, rancher, and eventual visitor use; and reduce sedimentation into downstream waterways to improve water quality and aquatic habitat. Attachment(s) 1. Photographs of cattle access into Harrington Creek Responsible Department Head: Kirk Lenington, Natural Resources Department Prepared by: Julie Andersen, Planner 11, Natural Resources Department Contact person: Julie Andersen, Planner 11, Natural Resources Department l . i ATTACHMENT A f Photos 1. Unrestricted cattle path leads directly into Harrington Creek c I t M, rI . r?�. r� 4 r ' Photo 2. Harrington Creek muddy from cattle accessing the creek MidpeninSUla Regional • Open Space District R-13-52 Meeting June 12, 2013 AGENDA ITEM 8 AGENDA ITEM Authorization to Award a Contract to GradeTech Incorporated(GradeTech), General Engineering Contractor, for Construction Services for the Mindego Gateway Staging Area at the Mindego Ranch Area of the Russian Ridge Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to enter into contract with GradeTech, located in San Ramon, CA, for a not-to-exceed amount of$274,72 1,which includes the bid amount of$238,888 plus a 15%contingency of$35,833, to construct the Mindego Gateway Staging Area at Russian Ridge Open Space Preserve (Preserve). SUMMARY A Request for Bids for construction services was issued on April 17, 2013. Two (2) Bid Proposals were received and opened on Friday, May 10, 2013. Evaluation of the bids revealed that the low bidder, GradeTech, presented a complete and responsive bid package. Therefore, staff recommends awarding the contract for construction services for the Mindego Gateway Staging Area Project(Project)to GradeTech for a total not-to-exceed amount of$274,712 which includes the bid amount of$238,888 plus a 15%contingency amount of$35,833. The FY2013- 14 Planning Department Action Plan Budget includes sufficient implementation funds for this Project. DISCUSSION Background The Mindego Gateway Staging Area is a key component to extending public access into the Mindego Ranch region of the Russian Ridge Regional Open Space Preserve. Located 1.4 miles south of Skyline Boulevard along Alpine Road,the new staging area will provide parking and amenities, including: • A new, paved parking area for twenty vehicles, including two Americans with Disabilities Act(ADA) spaces; 0 A large preserve entrance sign; • A one-stall, unisex, ADA-accessible, self-contained vault restroom and storage closet facility; R-13-52 Page 2 • Two trailhead signboards with brochure holders; • A bicycle tire and hiking boot cleaning station; • A bicycle parking rack; • Split-rail wood fencing; • Improved driveway entry off Alpine Boulevard and installation of a District-standard steel Entrance Gate, to be designated RR03; • Bioretention basins in which storm water runoff is collected and allowed to percolate into the soil; • ADA-accessible pathway connection to Audrey's Way and the Audrey Rust Commemorative Site; • A short connector trail to Mindego Hill Trail; • A future connection for the Ancient Oaks connector trail; 0 Construction of a gated access to overflow/event parking area Once constructed, the Staging Area will provide access to the Audrey Rust commemorative site and a trail connection to the eastern end of Mindego Hill Trail (previously designated as Mindego Ridge Trail; also known as the True driveway). In FY2014-15, the Ancient Oaks Connector Trail will be completed, linking the northern portion of the Preserve to the Mindego Ranch region. Contractor Selection The Request for Bids was issued on April 17, 2013, and was sent to eighteen(18)contractors and five(5)builders' exchanges. A legal notice was posted in the San Mateo County Times, San Jose Mercury, and San Francisco Chronicle. The Invitation to Bid was also posted on the District website. A mandatory pre-bid meeting was held at the Project site on April 26, 2013, and was attended by four(4) contractors. Sealed bids were due on May 10, 2013, and two (2) bids were received and opened with the results as follows: Percent Difference from Bidder Location Total Bid Engineer's Estimate of $271,453 1. TKO General Woodside, CA $355,770 +31% Engineering and Construction 2. GradeTech General San Ramon, CA $238,888 12% 1 Engineering Contractor I I A 15%contingency amount is requested for this Project due to the potential for delays if significant archaeological artifacts, protected under Federal Law, are encountered during grading activities. Also, because the previous owner used the proposed staging area as an equipment maintenance and materials storage yard, there is the potential for unanticipated subsurface contaminants to be discovered that would need to be off-hauled and disposed of properly. Upon review of the Bid Proposals, and confirming the contractors'qualifications, staff recommends awarding the contract to GradeTech who is the lowest responsible and responsive bidder. R-13-52 Page 3 FISCAL IMPACT The FY2013-14 budget contains funds to cover the costs associated with this work. BOARD COMMITTEE REVIEW No Board Committee review is required for this portion of the Project. However, the Planning and Natural Resources Committee has reviewed the Project at key milestones from project inception. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. No additional notice is j required. CEQA COMPLIANCE Staff completed a Mitigated Negative Declaration for the Project, which the District Board of Directors adopted on June 13, 2012 (see Report R-12-37). A Notice of Determination was filed with the San Mateo County Clerk Recorder on June 15, 2012. NEXT STEPS Upon approval by the Board of Directors, the General Manager will be authorized to enter into a contract with GradeTech to perform construction services for the Mindego Gateway Staging Area Project. Activation of the contract is subject to the contractor meeting all District requirements, including required insurance and bonding. Once paperwork and contract signatures are in place, the Project is scheduled to begin in August and be completed by October 2013. Responsible Department Head: Meredith Manning, Co-Acting Planning Manager and Senior Planner Prepared by: Gina Coony, Open Space Planner III I Contact person: Gina Coony, Open Space Planner III Midpeninsula Regional ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: June 7, 2013 Re: FYIs GENtRAL MANAGER Re g,0"1 OpenSpace Iklidl7f"mnf i±la kegtnna!Oper Space 0;stnct 30ARD OF DIRECTORS June 4. 201 Glenda Smith Jenny Whitman Erfert Fenton Bear Creek Stables 1540 Calinorna Drive San Jose. CA 95118 Dear Glenda, Jenny, and Erfert: Thank you for meeting with District staff(Mike Williams. Michael Newburn. and Elaina Cuzick)on Friday. May 24 to discuss the following topics: 0 Improving communication between the District and the stables * The upcoming stable presentation to the Planning and Natural Resources Committee 0 The criminal incident that occurred at the stables on October 8h of last year 0 Steps to improve Site Management and Safety This letter summarizes Our discussions in each Of these areas. We hope we have captured accurately your requests. If we have not. please contact Elaina to clarify any items not addressed. Communication On improving communication. VOU indicated cated that VOU would like more opportunities to let us know what you are doing at the stables. This would include items such as the types of actik itles that involve the public, defensible space. and stable maintenance(cleaning out the historic barn for instance). Additionally. VOU would like to know the improvements that can be done at the stable that can improve your status as a current and long term tenant. You indicated that your- team Would like to -do things right-. We requested that communication regarding the stable needs to be sent directly, to us as the staff who manage your Rental Agreement with the District. This includes rental issues. desired improvements, and/or problems (as you recently did in notifying us of the downed tree which Field staff cleared from the rental premises). This would allow us to address issues as the\ arise and keep us informed. As discussed. for law enforcement. illegal activities or hazardous Situations use the District's 24-hour dispatch number or contact the Santa Clara County Sherrit'rs Department. We recommended that you review VOU Rental Agreement (copy attached) with the District to make sure VOU are in compliance with provisions of the Agreement such as: 0,d,112 0H I Boarding Agreement (Section 10): Provide the District with complete list of all Stable Boarders and signed Boarding Agreements. 2. Alterations (Section 16): Obtain prior written consent from District on alterations and improvements to the Premises (as you did when you unproved the Assistant Manager's house in 2009, but you did not do when you recently improved the caretaker residence. 3. Obtain pen-nits from the District for all school or private groups visiting the Stable or using the trails in the area surrounding the Preserve. This easily accomplished by emailing permits(ropcnspace.org. As Mike indicated, you can address issues to the Board as they are your elected representatives: however, contacting and working with staff first is more appropriate and will help improve overall communication. We also requested to be copied on all mail/email sent to the Board. Board Committee Presentation We indicated that the presentation to the Planning and Natural Resources Committee would be scheduled when Del has a clean bill of health. We believe that will be in July but need to confirm with him later in June. At that meeting. Del will be discussing with the committee the planning study that has taken a close took at existing conditions of Bear Creek Stables, setting priorities for developing long term use (protection of natural resources, maximizing public benefit, and financial feasibility), and looking at examples of different strategies as demonstrated by other public horse boarding facilities in the Bay Area. You reiterated that you would like to ensure that the public programs that Jenny offers are considered in your rental agreement review, as they provide a valuable and affordable option for children to experience horses who cannot afford expensive lesson fees. Additionally. Bear Creek Stables provides an affordable boarding option for those individuals that cannot afford to board their horses at other private and public stables. Many of your boarders appreciate the low key down home feel of the stable. A question was posed by Jenny. **Why do we have to go to Request lor Proposal (RFP)?" As I recall, when you requested a long term lease approximately 5 years ago. both Mike and I indicated that the District practice. as a public agency, is to issue an RFP before entering into any long term lease. This ensures that the District's and the public's needs are met with the best option available. That may well be your proposal, but that needs to be determined through the customary public process. The District has been conducting the planning study with Del to eventually finalize on a stable plan. When a stable plan is completed. the RFP will be issued. In an effort to let you know about areas ofthe stable that can be improved, I would be happy to sit down with you and discuss this after Del*s presentation to the committee. Criminal Incident We had a lengthy discussion regarding the criminal incident at the stables which occurred on October 8. 2012 in which threatening trespassers entered the stables. Subsequently, it was 60LInd out that the caretaker, who had worked at the stables for 12 vears, had been involved in fairly large-scale marijuana cultivation. metharriphetamilIC use. and stripping of a stolen vehicle. The District views this criminal incident verN, seriously and has grave concerns about your management of the stables which allowed these activities to occur. These criminal activities also violated the following sections Of your Rental Agreement: 1. Use Section 9(e): **Tenant shall not commit or allow to be committed any nuisance or waste in or upon the Premises..." 2. LJse Section 9(f): "Tenants shall not use the premises or permit anything to be done on or about the Premises which will in any \,\-a\, conflict with any la", statute. ordinance. code. rule or regulation of governmental authority... 3. District's Regulations for Use of District Lands Section 409.2 Harinfull Substances. 409.7 Reckless and Negligent Activity and 602 Harvesting and Planting. It is unfortunate that this incident occurred at the property and was no doubt very scary for you. Your team and your boarders. It is fortunate that no children, boarders or school groups were present at the time the criminal incidents Occurred. You expressed embarrassment about these incidents, and that you observed no definite indicators that the caretaker was participating in these activities other than he had started to lose interest in the stables. You indicated that the stripping of the stolen vehicle and associated parts was an isolated event that happened a week or so before the trespassers entered the stable. Also, you said that it was not unusual for debris to accumulate behind the barn and next to the caretaker cottage. You had requested on numerous occasions lbr him to remove the debris behind the cottage and barn. He complied, but the debris Would increase again until the next request. We were interested in the steps you are taking to ensure something of this nature does not Occur in the future. You indicated that you were locking the gate at the entrance ofthe stable at Bear Gulch Road at night and that dogs that are leashed and chained are present at the stables during the evening hours. Additionally. VOU had cleaned up the debris behind the barn and cleaned Lip the caretaker cottage. You indicated that you do not intend to house the new caretaker on the property for the immediate future. We indicated that under state law, you are allowed to conduct regular house inspections to ensure no illicit activity is taking place and that the residence is not accumulating debris. I asked if you had sent any, notifications out to your borders regarding this incident. You indicated vou had sent an email notification to your borders. We requested that you provide LIS a copy of this notification and you have already complied. As to notifying the school groups. Jenny has had one-on-one conversations with a few of the parents as she has met with them. You requested a copy of the Incident Report from the Santa Clara,County Sheriffs 011-ice \\hich the District received in late April 2013. Unfortunately, we cannot send you a copy of this report. Flo\Nexer. VOLI can request a copy from the Sheriffs Records Office with the following information and contact information: CASLI' No . 12-282-029311 Office of the Sheriff. Santa Clara County 55 W. Younger Avenue San Jose. CA 95110 Telephone (408) 808-4705 Fax No, (408) 808-4730 Site Management& Safety For improved site management, we agreed that it would be good to have quarterly meetings at the stables to do a walk-around of the premises, discuss any improvements vou Would like to make, any iSSLICS that need to be addressed, and to just generally improve communication. With regards to the fire safety defensible space discussion. I am also attaching to this letter the California State 100 foot defensible space requirements. I would be happy to sit down with you and figure out a plan for complying with the guidelines and looking at innovative ways to accomplish the task. We can investigate if an additional water tank is available for the top of the property. To improve site safety, the rangers will patrol the stables on a regular basis. You will continue to lock the ga te at the entrance of the stable after hours. All boarders will need to have a permit with them while riding on the trails at Bear Creek. Additionally, permits will be required for special events and school groups over 20 people. Please ensure your insurance covers having these groups at the stable. While this was not discussed during our meeting, our legal office has requested that VOLI provide a copy of your insurance for this purpose within 14 days of this letter. Please let Elaina know if you have any questions with regards to the content of this letter. We look forward to scheduling our next quarterly meeting. Sincerely. Sincerely. Elaina M. CL k \Iichael Williams izic Real Property Manager Real Property Specialist E'nc. Bear("reek Stable Rental Agreement w/ District Rules & Regulations Defensible Space Requirements cc: Steve Abhors. General Manager Board ot'Directors Michael Newburn. Area Superintendent David Sanguinetti. Operations Manager Sheryl Schaffner. General Counsel Midpeninsula Regional Open Space District i i To: Board of Directors i From: Stephen E. Abbors Date: June 12 2013 3 Re: Late FYIs I i i 1 0penSpace g:A irk 1I dZ;t 6 June 2013 s.Martha Poyatos Executive Officer San Mateo County LAFCO 455 County Center -2nd Floor Redwood City,CA 94063 1663 RE:Granada Sanitary District Application for Park Powers as a Community Services District Dear Ms. Poyatos: We whop support the application from the Granada Sanitary District GSD to acquire Park Powers through a Y P PP � ) p g Community Services District, Numerous County studies have reported the need for additional parks and recreational facilities on the Coastside. The Granada Sanitary District,as a local agency with an elected Board of Directors,can help fulfill that need. GSD already owns acres of land in the Burnham Strip and can coordinate efforts to restore and beautify traffic medians throughout El Granada. Since the Coastside is a recreational area for the entire county,this will benefit all citizens of San Mateo County. The MROSD understands,but would like to confirm and maintain and keep current our understanding,should this change,that the Granada Sanitary 1 Community Services District would not be adding any new taxes, charges or fees in association with this reorganization. According to the application,the plan is to re-direct the existing property tax monies currently going to the Granada Sanitary District for this newly expanded purpose. if there is any other additional proposal,e.g.competition for property taxes,in the longer-term plans,we would very much like to be apprised of that and involved in discussions of how that might play out. Thank you for consulting with us on this. We look forward to working with you collaboratively on increasing the level of open space and recreational options available to the region. Please add our voice to other Districts and Agencies that support this application. Sincerely, Stephen E.Abhors,General Manager cc: MROSD Board of Directors BULLET POINTS FOR the Granada Sanitary District Parks Proposal ~ G8D currently provides sewer collection and solid waste and recycling services Unthe community of&3 Granada,Princeton,and Miramar. G3D proposes to offer parks and recreation services for the residents through a Community Services District[C3D]. * No other government agency is currently offering these services. * Numerous county and community surveys have shown the desire and need for additional parks. w This would beoefi1the Cabrillo Unified School District bv making public recreation facilities � available for school recreation purposes. � � * Potentially,the CSD might be able to assist with maintenance of school playing fields. * This would benefit the Coastside Fire Protection District and the California Department of Forestry through improvements to park facilities within wild land fire areas. � * The Coamtsideisc000idermb|ybelnvvotuodardxh`racrcsofparks�ercidzeu. � � � w There ixa need for more nesUruorus.picnic areas,and water fountains throughout the Mid- Coast. � * There is no governmental entity which has the power to acquire property for park and � recreational purposes. � * The CSD could partner with the County of San Mateo for Quarry Park and/or the County owned Mirada surf properties 1u provide additional services. ° A local district with its own staff and economic base would not place a burden upon County staff and County economic resources. 0 The California Coastal Act requires coastal communities to have community parks so that � / � capacity io visitor destinations such oo beaches isn't taken upbvlocals. � * Adding parks and recreation powers to GSD aligns with LAFCO's stated goal of encouraging � multi-purpose districts. The reorganization can also serve asu possible stepping stone to future consolidations with other districts on the Coautoide. � � � � COUNTY OF SAN MAT EO DBOARD OF AVE PINE SUPERVISORS i CAROLE GROOM � DON HORSLEY WARREN SLOCUM f ADRIENNE J.TISSIER Department of Parks JIM NANTELL INTERIM DIRECTOR 555 COUNTY CENTER,54°'FLOOR . REDWOOD CITY . CALIFORNIA 94063.1665 PHONE(650)363-4020 + FAX(650)599-1721 June 11, 2013 Martha Poyatos, Executive Officer San Mateo Local Agency Formation Commission 400 County Center Redwood City, CA 94063 Dear Ms. Poyatos: The San Mateo County Parks and Recreation Commission, at its regular meeting of June 6, 2013, considered the Granada Sanitary District's (GSD) proposal to become a Community Services District to provide park and recreation services in their service area as requested by your agency. I The Commission received public comment from the following speakers, all of whom expressed support for the GSD proposal • Leonard Woren, GSD Board • Mike Ferreira, Sierra Club, Loma Prieta Chapter • Lennie Roberts, Committee for Green Foothills • Fran Pollard, El Granada Individual Commissioner comments included: • Need to consider needs of all midcoast visitors and not only GSD rate payers • Potential loss of regional park services oversight and provision The Commission by unanimous vote directed staff to transmit the following comments to LAFCo regarding GSD's proposal. We applaud the Granada Sanitary District's proposal to use property tax revenues to respond to unmet midcoast parks and recreational needs. As proposed, the service area will not include the whole midcoast area and therefore will not be able to address all the needs noted in the Midcoast Parks and Recreation Needs Assessment. Approval of the proposal before LAFCO could be seen as a first phase towards addressing those needs; however, it should be considered in light of a long term vision relative to the most efficient approach to meeting the needs for the complete midcoast area. I June 11, 2013 SIVIC PRC Comments GSD Proposal Page 2 of 2 In order to address the midcoast park and recreational needs as efficiently as possible, some consideration should be given to expanding the service area for the parks and recreation services to include more or all of the midcoast or, at minimum, encourage the Granada Sanitary District to partner with other midcoast existing jurisdictions in the provision of these services. On behalf of the Commission, Parks staff thanks San Mateo LAFCo for the opportunity to comment on GSD's proposal. Sincerely, im Nantell Interim Parks Director cc: Parks and Recreation Commission Gary Lockman, Parks Superintendent Sam Herzberg, Senior Planner Agenda Item 9.A j COUNTY OF SAN MATEO County Parks i I DATE: May 31, 2013 COMMISSION MEETING DATE: June 6, 2013 TO: Parks and Recreation Commission I � FROM: Jim Nantell, Interim Parks Director SUBJECT: Granada Sanitary District's Proposal to Become a Community Services District to Provide Park and Recreation Services in their Service Area RECOMMENDATION: 1. Review and accept report and receive public comment. 2. Direct staff to transmit comments from the public and Commission to the San Mateo Local Agency Formation Commission on the Granada Sanitary District proposal to provide park and recreation services in the Unincorporated Midcoast within the District's boundaries. BACKGROUND: The Granada Sanitary District (GSD) is proposing to become a Community Services I i provide District CSD to allow t to o de ark and recreation services within its District ( ) p P boundaries. County Park staff has been asked by the San Mateo Local Agency Formation Commission (LAFCo) to provide comments. LAFCo is an independent commission with jurisdiction over the boundaries of cities and LAFCo spheres f in i special districts. Co adopts sp a es o influence which are plans for the boundaries and governance of cities and special district. The LAFCo adopted sphere of influence for the coastside includes a single coastside city and consolidation of utility districts. The LAFCo Municipal Service Review and Sphere of Influence update for the Coastside can be found at www.sanmateolafco.org under "Municipal Services Reviews." In October 2002, the County Parks Department completed a Midcoast Park and Recreation Needs Assessment to provide the Mid-Coast with a strategy for creating and implementing such a system. The report was prepared following extensive public outreach, and acknowledged that the County Park Department's mission is to operate a regional park system and not neighborhood parks or provide active park and recreation programs. Key findings were that the Midcoast community population was 10,356, which was very close in size to Half Moon Bay's 11,000 population. The Midcoast at full build out is expected to yield a population of 18,700. Recreation services for the Midcoast have been mostly provided by the City of Half Moon Bay. The City of Half Moon Bay would not be able to provide the level of recreational programming they do without the Midcoast residents' participation in those programs. As a result of the 1 Agenda Item 9.A Midcoast Recreational Needs Assessment several developments took place: 1. In October 2002 Midcoast Park Development Fees were adopted by the Board of Supervisors based on new construction and remodels in the Midcoast. 2. In October 2002 a Midcoast Park and Recreation Action Plan was developed on how to spend the Midcoast Park Development Fees on park capital improvements projects. It is important to note that these Park Development Fees cannot pay for operations and maintenance of capital improvements. 3. In 2007 County Parks reorganized to create a Midcoast District to provide increased regional park services to the Midcoast community. 4. Highway 1 Safety and Mobility Improvement Plans Phases I (April, 2010) and II (November, 2012) were completed to improve access across and adjacent to Highway 1. 5. April 24, 2013 County Park staff gave a presentation to the Midcoast Community Council regarding the status of its park planning and improvements in the Midcoast. DISCUSSION: GSD provides wastewater and garbage services to El Granada, Princeton, Princeton-by- the-Sea ("Clipper Ridge"), Miramar, and the northern portion of the City of Half Moon Bay (from Frenchman's Creek north). The District receives a share of the 1% property tax in addition to sewer service fees and garbage collection fees. The GSD application, 2 which is attached, proposes reorganizing into a Community Services District in order to use some of the District's property tax revenue for park and recreation services. Because a portion of the GSD service area overlaps with the City of Half Moon Bay, GSD is proposing to exclude that area from the proposed park service area and propose passing property tax through to the City of Half Moon Bay that would otherwise be used for park and recreation services if the GSD did not overlap with Half Moon Bay. Due to budget reductions, the City of Half Moon Bay currently contracts out park and recreation services with the City of San Carlos. An opportunity exists for GSD to also contract with the City of San Carlos if the reorganization is successful and there is a service demand for City of San Carlos services. While the GSD proposal does respond to the Midcoast Parks Needs Assessment, if GSD was to become a CSD and provide park services, it would not address all of the Midcoast residents' park and recreation needs. Montara Water and Sanitary District (MWSD) is currently limited to providing water, wastewater and garbage services to the northern portion of the Midcoast including Moss Beach and Montara. Coastside County Water District (CCWD) currently provides water services to El Granada, Princeton, Miramar and Half Moon Bay. While MWSD enabling legislation includes limited park and recreation services, that district is not authorized to provide park and recreation services. Nonetheless, while the GSD proposal falls short of the LAFCo recommendation to All reports are available at www.coai-ks.net under Park Planning,Other Planning Efforts,except for Item 5,which will be posted on this site Monday,June 3,2013. 2 Other supporting documents including environmental assessments for the Granada Sanitary District application may be found at www.granada.ca.gov. under"Public Documents"and"Proposed Reorganization of the CSD to add park and recreation authority." 2 Agenda Item 9.A consolidate into a single agency to provide sewer, water, and park and recreation on the coastside, it does not preclude further consolidation and would result in a funding source for park and recreation needs previously identified by several County commissioned studies regarding park and recreation on the coastside. It is important to note that current Midcoast Park and Development fees are paying for park improvements that currently benefit Midcoast residents, but are paid for by property owners completing new construction or remodels in the area. Other than the park mitigation fees there is no funding source for park and recreation services in the Unincorporated Midcoast. The GSD proposal addresses this void by proposing to use a portion of property tax for the purpose of park and recreation. LSD's application to LAFCo proposes various park and recreation activities that are identified in the Midcoast Park and Recreation Needs Assessment and Midcoast Park Action Plan. The GSD proposal addresses the possibilities of: 1) Partnering with the Cabrillo School District to improve and maintain the ball field at Farralones View Elementary School, and maintain the improved ball field at Granada Elementary School. 2) Partnering with the County on providing park and recreation opportunities at Quarry Park and Mirada Surf, which are managed by County Parks, and the Wicklow property managed by POST. 3) Providing neighborhood parks on the Avenues in El Granada. 4) Providing passive park improvements on the Burnham Strip. However, the GSD proposal would not meet all of the Midcoast park and recreation needs identified in the Midcoast Park and Recreation Needs Assessment, Midcoast Park Action Plan, and Highway 1 Safety and Mobility Improvement Plans (Phase 1 &2) including: 1) Providing Community Centers north and south of the Half Moon Bay Airport, and partnering with the City of Half Moon Bay to provide recreational services closer to users in the Midcoast. 2) Assuming responsibility for Moss Beach Park (operated by a local non-profit). 3) Improving bathrooms and water fountains in coordination with the Harbor District at the Pillar Point parking lot and RV Park. 4) Improving sections of the California Coastal Trail and potential spur trails. 5) Improving the proposed recreational multi-modal trail linking the Midcoast communities east of Highway 1, which could be linked to the City of Half Moon Bay. FISCAL IMPACT: If the proposed GSD CSD was created to provide park and recreation services, there would be two potential impacts to San Mateo County Parks: 1) the estimated cost of operating Quarry Park would be assumed by the new CSD (approximately $150,000 in annual costs for park operations and maintenance) and there would be corresponding savings to County Parks to meet other existing County Park facility needs in the Midcoast, and 2) a portion of the Midcoast Park Development Fees currently collected by 3 Agenda Item 9.A the County Building Department and managed by County Parks would be transferred to the proposed GSD CSD to help fund park capital improvements desired by the community (as of March 31, 2013, the balance was $499,453 of which $440,000 is currently allocated for projects such as the Moss Beach restroom, Mirada Surf Coastal Trail Phase 111, Farralones View School sports field improvements, and Surfers Beach Coastal Trail). San Mateo County Parks staff are in support of a Midcoast CSD that supports municipal park and recreation services, and encourages GSD to work with other special districts, not included in their proposal, to address the entire Midcoast park and recreation needs. II I i Community Outreach: Staff and volunteers attended a total of 9 events diverse in audiences including families,technology employees,seniors,and partner agencies. 4/20 Earth Day on the Bay(Redwood City) 4/21 Westwind Barn Earth Day(Los Altos) 4/25 Company Earth Day Fair at NetApp(Sunnyvale) 4/27 Native Plant Society Wildflower Show(Santa Clara) 4/30 "Health Happens in the Workplace"Conference,hosted by Silicon Valley Leadership Group (Mountain View) 5/16 Open Space Council (San Francisco) 5/31 "Silicon Valley Regional Economic Forum",hosted by Silicon Valley Leadership Group 6/1 Green Kids Conference(Mountain View) 6/1 Health Fair at The Forum Retirement Community(Cupertino) Hosted Events: The Public Affairs team hosted the Fremont Older House Tours(4/14)which was attended by a total of 125 visitors and the Wingding Fest(S/5)at Skyline Ridge attended by a total of 150 visitors.We will be hosting a Legislative luncheon(6/19)at Picchetti Winery for legislative aides and staff. Website and Social Media: Our presence is growing quickly on many social media outlets due to increased outreach and vision plan consultant efforts. • Facebook—the MROSD facebook page reached a high of 545"likes"which is a 47%increase since the end of February.At this time last year,the District had less than 200"likes". • Twitter—the MROSD Twitter feed has reached a high of 927"followers",which is an 11% increase since the end of February. • Instagram—A new social medium for MROSD that kicked-off June 1 and has 18"followers"to- date.The account is gaining almost 2"followers"a day. Volunteer Programs: Outdoor Service Projects-Volunteers have participated in 19 Outdoor Service Projects including 4 Special Groups, 14 Preserve Partners Projects,and 1 Crew Leader Project/Meeting. Special Groups included groups such as Buon Appetite Hikers,Windy Hill Skyriders, Pinewood School,ant the CA Pioneers of Santa Clara County. A total of 100 volunteers(some attending multiple projects)have put in a total of 706 volunteer hours this year.Acting Volunteer Program Leads have trained and begun work with 6 new ARMS Volunteers. Docent Programs: Docents and volunteers have hosted a total of 1162 visitors at the David C.Daniels Nature Center at Skyline Ridge.Seasonally held Spaces&Species field trips completed with a total participation of 14 classes from 8 different schools totaling 352 students.Outdoor Activities(Docent-led)have been attended by a total of 458 participants(some attending multiple activities)5 request hikes totaling 68 participants. An inaugural"Head Honchos"hike and a Bi-Lingual hike have been added to the ever expanding list of free activities offered to the public. Other Promotions: Television— "Conversations with Henrietta"—4/25(Local Community Channel) Board Member Yoriko Kishimoto POST President Walter Moore and Deer Hollow Farm Recreation Coordinator Claire Moore appeared on a one-hour community cable-access show hosted b pp tY Y East Palo Alto Today Newspaper Editor Henrietta Burroughs(also a Community Advisory Committee Member).They discussed the future of open space and outdoor education among several other topics. The show airs primarily on the East Palo Alto Today website and also several times on local cable channels. "On the Move"—6/3(Local Community Channel) Superintendent Michael Newburn and Volunteer Program Manager Paul McKowan appeared on a community cable-access television program for the disabled titled"On the Move"with Donna Yeager. Yeager,who was born without limbs,contacted Michael about doing a show on her favorite outdoor place to visit,Rancho San Antonio.She specifically mentioned it was one of the friendliest sites for the disabled.Joining Yeager was also another wheelchair hiker from Los Altos who referenced several MROSD preserves and liked the District's website for its accessible trails page.The show will air in several weeks on cable channels in Mountain View,Los Altos,and Cupertino. Advertising: Girl Scouts of Northern California Program and Event Guide(Oct 2013 through June 2014)will include a full page color advertisement(attached)as well as a volunteer activity listed for spring of 2014.The District's activity helps girls fulfill qualifications for their"hiking" badge.Through the print and electronic versions,this guide reaches 89,435 people in the Northern California area. Caltrain and Samtrans has approved a non-profit organization"Ad-card" For the District on all trains and busses.Ads will run on all lines for 12 weeks beginning on 9/1 for Samtrans,and 10/1 for Caltrain. Publications: Maps are being edited and transitioned to full-color,3 maps transitioned to-date. Included in the edits is the addition of"green tip"reminding the visitor they are able to find the map online and download it to their mobile device.Open Space Views Quarterly Newsletter has incorporated new design features including new colors,as well as more human interest stories(Healthy Parks,Healthy People). A MonthlyActivity Calendar attached has been created to promote the Outdoor Activities and docent- led hikes offered almost every day of the year. First email push was sent to 15 companies including ones such as Sports Authority,Palo Alto Medical Foundation,Stanford Hospital,Yahoo!,and Hitachi Data Systems. UPCOMING EVENTS: Sat and Sun,7/13-14 Los Altos Art and Wine Festival(Los Altos) Weds,6/19 Legislative Picnic Luncheon(Picchetti Ranch) Sat,8/10 Mary Davey Dedication(Rancho San Antonio) Sat,8/10 Los Gatos Dammit Run(Los Gatos) Sat,8/24 Volunteer Recognition Event(Monte Bello) Sat,9/14 Founders Day Event(Monte Bello)(Save the Date attached) i i i • / • Ir `.s�-r s - a s,..••g� ,A'�!`',P'jE':' J .i 1��I/! �/'j�,,�..���. `� '' 1►`to '" J r r _� - .r �r-W0 i� r5 - `�. ��1�•► .�, �- a 'y!'• kk r j *��� � : g�, w�: ��;. N r 1'•` ',� yip ir AVA ~ ►. . r � � � f - MIDPENINSULA • " • • • • R E G 1 0 N A L _ OPEN SPACE • • • - • . - • 1 ■ Take a le wr one of the highlights of _ living in the Bay Area is access to open space preserves, from scenic baylands to majestic redwood forests. ' ' FREE JUN ACTIVITIES Midpeninsula Regional Open Space District is right in your own backyard. We offer 26 preserves, over 225 miles of trails. and hiking and nature programs nearly every day of the week, free of charge! Discover your own adventure today. j I 0 ® © http://www.openspace.org , ❑lr .T i I A FREE JUNE ACTIVITIES S ' SATURDAY•JUNE 15 SATURDAY• JUNE 22 Purisima Creek Redw,,ods Fremont Older 10:00 am-3:00 pm 7:00 pm-9:00 pm "Redwood Oxygen" "Day's End Hike" Find out why you'll be breathing some of the (Please see activity description for June 8.) SATURDAY AND SUNDAY cleanest air in the world. Throughout the Summer Reservations Required SUNDAY•JUNE 23 Daniels Nature Center Suitable for Children La Honda Creek 12:00 noon-5:00 pm Moderate Hike Meet:See text below -Stop in and Explore' 10:30 am-4:30 pm A summer outing awaits you...bring SATURDAY • JUNE 15 "Exploring Driscoll Ranch' family and friends to visit the Daniels Skyline Ridge Explore a limited access area of this Nature Center on Saturdays and Sundays Meet:Russian Ridge Preserve to look for critters,especially this summer between 12:00 noon and 10:00 am-2:00 pm those that hop and slither,with docents. 5:00 pm. "Historical Skyline Ridge" There will be extended stops to observe and Suitable for Children Join docents on this moderately-paced, learn about restoration efforts conducted Easy Hike 6-mile hike along the Butano View and by the District to enhance pond habitat for Stroller Accessible Ipiwa Trails while learning about the area fauna and for watershed protection. wheelchair Accessible history.The hike will Include a lunch stop Reservations Required at Horseshoe Lake and end at the David C. Bring Lunch Daniels Nature Center. Moderate Hike Suitable for Children Bring Lunch SUNDAY•JUNE 23 • SATURDAY • JUNE 8 Moderate Hike Skyline Ridge Meet:Russian Ridge St.Jose SATURDAY• JUNE 22 11:00 am-2:00 pm Meet:Lexington Reservoir Dam Long Ridge "Living with Lions" 10:00 am-12:00 noon 10:00 am-2:00 pm The primary focus of this educational outing "Late Spring-Early Summer Hike" "Ohlone Medicine" is a luncheon lecture on the landmark Docents will guide you on this hike through Join docents on this 5-mile hike exploring analysis of 185 mountain lion attacks on grassland,chaparral,and woodlands where humans in America-Docents will lead an you'll see man interestingnative plants the Peters Creek and Long Ridge Trails, y with a lunch stop overlooking the western informative 2-mile natural history stroll in along the way. slopes of the Santa Cruz Mountains.Learn the Alpine Pond vicinity before lunch. Moderate Hike ways that selected native plants were used Reservations Required i SATURDAY • JUNE 8 to treat a number of ailments before the Easy Hike introduction of modern medicine. Bring Lunch Monte Bello Moderate Hike Not Suitable for Children 10:00 am-3:30 pm Bring Lunch "Learning the Landscape" SUNDAY•JUNE 30 + Join a docent to see how the motion of the SATURDAY • JUNE 22 Long Ridge San Andreas Fault has shaped the Santa 8:30 am-11:30 am i Cruz Mountains while leaving evidence 1:00 pm-3:00 pm "Wandering and behind. "Purisima Sampler- Wondering" Strenuous Hike This 3-mile hike will be an introduction to Catch the morning view from the top of this SATURDAY • JUNE 8 the redwoods accompanied by docents. Preserve.Gaze westward upon thousands Fremont Olde After the redwoods hike there will be an of acres of forested canyons,hills,and optional drive to,and walk along the coastal grassy ridges as you watch the sun set 7:00 pm-9:00 pm bluffs that will include a view over the Pacific Ocean.Remember to bring "Day's End Hike" of Purisima Creek entering a windbreaker-it can get chilly at this Enjoy the pleasure of hiking on a summer the ocean. ridge-top location! evening with docents.This hike along Reservations Required Moderate Hike the Bay View and Seven Springs Trail will Suitable for Children Bring Lunch include talking about the Preserve history, Stroller Accessible Suitable for Children and a vista stop to enjoy the views and a snack. Moderate Hike ' Well Socialized Dogs Welcome Bring Lunch • Suitable for Children SUNDAY•JUNE 9 Skyline Ridge Meet:Skyline Ridge a equestrian parking lot 10:00 am-2:00 pm "Hooves and Wheels Together" How about a ride with the other guys- r 8 have you ever wanted to know more about t the bikes or horses that you see on the • I trail?Here is a chance to get your horse desensitized to bikes,and for bike riders �• to learn about horses.(Note:This activity is designed for equestrians who have their % own horses and cyclists who have their own bikes;it is suitable for experienced youth ' and adult riders.) �� • Reservations are required Intermediate Mountain Bike I For reservations, directions ❑ % Take a Hike . and more information go to _ www.openspace.org/activities i -F ou CI Ij a-y _ ve M A 1 th • it • Sat., Sept. 14, 2013 This is a free public event. History Exhibit, Meet the Founders, 11:00 am — 3:00 pm Food, Games, Children's Activities, Monte Bello Open Space Nature Walks, Entertainment, and Preserve Raffle Prizes Approximately one mile south on RSVP: Peggy Koenig at 650-691-1200 Skyline Blvd.from Page Mill Road or pkoenig@openspace.org Foiudn Wfters ay vent 4sw AIM Sat., Sept. 14, 2013 • 11:00 am — 3:00 pm 40TH ANNIVERSARY MIDPENINSULA REGIONAL CELEBRATION OPEN SPACE DISTRICT 330 Distel Circle Los Altos,CA 94022 Founders Day Event Sat., Sept. 14, 2013 11:00 am — 3:00 pm Monte Bello Open Space Preserve Approximately one mile south on Skyline Blvd.from Page Mill Road This is a f tee public event. History Exhibit, Meet the Founders, Food,Games, Children's Activities, Nature Walks, Entertainment,and Raffle Prizes RSVP: Peggy Koenig at 650-691-1200 or pkoenig@openspace.org