The URL can be used to link to this page

Home My Public Portal About20130626 - Agenda Packet - Board of Directors (BOD) - 13-14 Midpeninsula Regional Open Space District Meeting 13-14 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle,Los Altos,CA 94022 Wednesday,June 26,2013 SPECIAL MEETING BEGINS AT 5:00 P.m.* REGULAR MEETING BEGINS AT 7:00 P.m.* AGENDA 5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— CLOSED SESSION ROLL CALL I. CLOSED SESSION:PUBLIC EMPLOYEE PERFORMANCE EVALUATION—Government Code Section 54957(b)(1) Title of Employees: Controller General Counsel 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— OPEN SESSION REPORT ON RETURN FROM CLOSED SESSION(IF NECESSARY)(The Board shall publicly state any reportable action taken in Closed Session pursuant to Government Code Section 54957.1) ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR I. Approve Minutes of the Special and Regular Board Meetings—None 2. Approve Revised Claims Report 3. Written Communications—G. Smith 7:10 BOARD BUSINESS 4. Informational Presentation on Apple Orchard Bioblitz—C.Rossler 5. Approve the Lease and Management Agreement with Peninsula Open Space Trust for the Apple Orchard and Event Center properties as an additions to La Honda Creek Open Space Preserve, and Determine that the recommended actions are cateiyorically exempt for the California Environmental Quality Act—M.Willimas 6 Approval of a Recommendation from the Legislative, Funding and Public Affairs Committee to designate a memorial bench in honor of Betty Salveter at Rancho de San Antonio Preserve—R.Fitzsimons 7. Authorize to expend$113,000 in additional monies for Legal Services by the law firm Shute,Mihaly Weinberger LLP on the Lehigh Legislation, for a total authorized .zh Quarry California Environmental Quality Act Let amount of$263,000—S. Schaffner 8. Authorization to Award a Stand-By-Contract to Balance Hvdrolo6cs, Inc. for Corrective En;zineeriny,and Design Services for the El Corte de Madera Creek Staging Area Project—T.Hugg INFORMATIONAL REPORTS—Reports on compensable meetings attended.Brief reports or announcements concerning activities of District Directors and staff,opportunity to refer public or Board questions to staff for factual information;request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TO ADDRESS THE HoARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members,the General Manager,and members of the public may request that an item be removed fi-omthe Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,ifyou need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Directors was posted and available for review on June 21,2013,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California, 94022. The agenda is also available on the District's web site at httl): Signed this 21 a day of June,at Los Altos,California. District Clerk June 21,2013 Eli Claims No. 13-12 Meeting 13-14 Date 6/26/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 20342 S34,537,00 Jodi McGraw Consulting Technical Consultant For Vision Plan 20343 S30,703.25 # Knapp Architects Historic Structure Assessments-Hawthorn Property 20344 S12,462,45 #1 Knapp Architects Historic Structure Assessments-Hawthorn Property 20345 S10,889.99 Langley Hill Quarry Rock For Trails&Road Work At Windy Hill&Russian Ridge 20346 S8,51750 Heyday Publishing Services-Restocking"Room To Breathe"Coffee Table Book 20347 S7,625 90 Public Dialogue Consortium Consultant Services For Vision Plan Public Participation 20348 $6,882,50 John Northmore Roberts&Associates Schematic Design Services-Mt.Umunhum Staging Area 20349 $5.673,11 Ascent Environmental Environmental Consulting Services For Integrated Pest Management Policy 20350 S5,000 00 UC Santa Cruz Puma Project Grant 20351 S4.644.44 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm Phase III 20352 $3,485.00 Ifland Survey Parcel Survey For Mt.Umunhum Implementation Work 20353 S2,994.25 ROO Equipment Company Tractor Rental For Discing&Mowing At Various Preserves 20354 S2,590,00 Firewhat.com Wildland Fire Training 20355 S1,960.00 Normal Data Consulting Services-Permits Database 20356 S1,615.38 Crystal Springs Catering Catering For Legislative Picnic 20357 $1,328.30 Accountemps Accounting Temp 20358 $1,138,40 The Mercury News Legal Advertisement-Invitation To Bid For Hicks Flat Remedial Grading Project 20359 S1,071,19 Santa Clara County Vector Control Mosquito&Vector Disease Control Assessment District 20360 S970.47 Redwood General Tire Company Tires&Tire Installation 20361 S958.00 American Red Cross CPR Training 20362 S956,70 Shute,Mihaly&Weinberger LLP Legal Services For Proposed Ridge Vineyards Land Exchange 20363 S87848 Sunnyvale Ford Vehicle Maintenance&Repairs 20364 S855,00 *3 Girt Scouts Of Northern California Advertisement In Girl Scouts Program And Event Guide 20365 S665.00 Socialmenturn On-Line Public Participation Tool For The Vision Plan 20366 $559,32 United Site Services Sanitation Services-Fremont Older&Sierra Azul 20367 S550,00 Barron Park Elementary School Transportation Reimbursement For Spaces&Species Field Trip 20368 S539.10 Don Wade Electric Company Electrical Work For AD Staff Relocation 20369 $510,31 Gardenland Power Equipment Chain Saw 20370 S411-25 Jarvis,Fay,Doporto&Gibson Professional Legal Services-Legal Support For ECDM Staging Area 20371 $41 O.11 California Water Service Company Water Service-FFO 20372 S256.05 Pine Cone Lumber Supplies For New Sign At RSA 20373 S2%00 Silicon Valley Leadership Group Booth Fee For Wellness Conference 20374 S234.40 Harrington Industrial Plastics Water Filters For Rental Residences 20375 S233.94 Safety Kleen Parts For FFO Solvent Tank 20376 $18275 Bill's Towing Service Towing Services 20377 Sl 5133 CMK Automotive Vehicle Maintenance&Repairs 20378 S123,13 Forestry Suppliers Field Supplies-Notebooks 20379 $114.57 Mission Trail Waste Systems Garbage Service-AD 20380 $114.47 Department Of The Interior I Bureau Wildland Fire Training Supplies Of Land Management 20381 S102,79 Highway Technologies Decal Signs-FFO 20382 S91.00 Roessler,Cindy Reimbursement-Training Expenses For Urban Integrated Pest Management 20383 $75.00 Los Gatos Athletic Association Outreach Booth For The Los Gatos Dammit Run 20384 $7430 Manning,Meredith Reimbursement-Mileage 20385 S72,82 Stevens Creek Quarry Base Rock For Volunteer Project At Piccheti Ranch Claims No, 13-12 Meeting 13-14 Date 6/26/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 20386 $7024 West Valley Collection Garbage Service-SAO 20387 S45,00 Jim Davis Automotive Smog Check 20388 S40,00 Data Safe Shredding Services-AO 20389 S3531 R. E.Borrmann's Steel Company Supplies For New Sign At RSA 20390 S30,25 Claire Moore Reimbursement-Electricity For Air Quality Monitoring At RSA 20391 S26.25 Rayne Of San Jose Water Service-Fremont Older 20392 S17711 Target Specialty Products Pesticide Storage Signs And Decals 20393 S14,94 O'Reilly Auto Parts Windshield Wash For FFO Maintenance Vehicles 20394 S13.34 Kwik Key Lock&Safe Company Lock&Key Services-Keys For Dyer Residence 20395 R S18,952.50 American Wrecking Pavement Patching For Mt. Umunhum Demolition Project 20396 R $17,112-22 Santa Clara County-LAFCO Annual Membership Dues-Fiscal Years 2012/2013&201312014 20397 R $5,00000 Carneghi-Blum&Partners Appraisal Of Rogers Property For Possible Addition To Monte Bello 20398 R $2,99T82 *4 First National Bank Conference&Training Expenses•Bay Area Open Space Council Conference/HR Safety Program/City Attorneys Conference I Defensive Tactics Training Supplies/California Joint Powers Insurance Authority Conference/Water Treatment Training 20399 R $2,815.52 -4 First National Bank Event Expenses&Supplies-Food For Community Advisory Meeting I Shuttle For Community Advisory Tour I Wing Ding Event Give Aways/Booth Fees For Art&Wine Festival 20400 R S2,558.53 *4 First National Bank Office Supplies/Break Room Supplies/Ice Maker For SFO Ergonomic Work Station/Water Filters/Surge Protectors 20401 R S2,091.58 *4 First National Bank Miscellaneous Expenses-AGM Recruitment Expenses/Photo For Donor Recognition/Printing For Vision Plan Handouts 20402 R $2,018.36 *4 First National Bank Field Supplies/Travel Trunk For Patrol Motorcycle I Trail Camera /Trail Camera Box/Pressure Washer Parts ii Tools&Supplies For Mt. Umunhurn Trail Construction/Sunblock/Binoculars I GPS Unit 20403 R S1.986.55 *4 First National Bank Computer,Website&Internet Expenses-Email Service Provider For Sending Email Blasts/Wifi Access For GM Oad/Domain Name Registration For District Website I Network Equipment For Hawthorn Property/Internet Service-AD 20404 R $1,500,00 The Bank Of New York Mellon Note Paying Agent Fees-2011 Revenue Bonds 20405 R S1,46900 *4 First National Bank Rental Residence Expenses-Permit Fee For Septic Tank 20406 R S11,418,45 Tires On The Go Tires 20407 R S957.81 *4 First National Bank Business Related Meals-Board Meetings I Administrative Assistants Luncheon(Reimbursed By Supervisors&Department Managers)/GM Meetings 20408 R S92304 Fastenal Cabinet&Shop Supplies-FFO 20409 R S796,93 ADT Security Services Alarm Service-SFO 20410 R $73983 '5 Crystal Springs Catering Balance Due-Catering For Legislative Picnic 20411 R S65816 Green Waste Garbage&Dumpster Service-SFO 20412 R S494.01 Office Depot Office Supplies I Binders/Pencils/Pens I File Folders/Mouse Pads/Markers 20413 R S451 79 *4 First National Bank Volunteer/Docent Events&Supplies-Supplies For Crew Leader Meeting/Supplies For Outdoor Field Projects 20414 R S445,00 A-Total Fire Protection Company Annual Service-Fire Sprinkler System 20415 R $36977 '4 First National Bank Vehicle Maintenance,Repairs&Supplies 20416 R S290,92 Schaffner,Sheryl Reimbursement-California JPIA 2013 Public Works Academy Travel Expenses 20417 R $254,13 The Workingman's Emporium Uniform Expenses 20418 R S230 12 Del Rey Building Maintenance Janitorial Supplies-AO 20419 R S22440 West Payment Center Monthly Information&Subscription Charges 20420 R $18828 Cascade Fire Equipment Company Parts For Fire Pumpers 20421 R S17769 Design Signs Reflective Letters&Numbers For Gates f 2 Claims No. 13-12 Meeting 13-14 Date 6/26/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 20422 R S17120 *4 First National Bank Uniform Expenses 20423 R $157.94 U-Line Hand Sandizer 20424 R S156,47 Tadco Supply Janitorial Supplies-FFO 20425 R S125.34 Tooland Wrench/Tool Repair-SFO 20426 R S125,00 "4 First National Bank Advertising-Senior Accountant Technician Job Posting Online 20427 R S103.18 Bridge Wireless Radio Earpiece Kits 20428 R $9950 ID Plus Name Tags 20429 R $78,00 Pacific Telemanagement Services Pay Phone-Black Mountain 20430 R S34,66 California Water Service Company Water Service-Windy Hill 20431 R S1501 Kwik Key Lock&Safe Company Keys&Rings For Maintenance Truck Total $221,942.77 *2 Urgent check issued 6/18/13 '3 Urgent check issued 6/17113 *4 Urgent check issued 6/5/13 The total amount for First National Bank is S18,014,93 '5 Urgent check issued 6121/13 # Hawthorn expenses #1 Hawthorn expenses and urgent check issued 6114113 paga 30 3 � , Claims No. 13-12 Meeting 13-14 Date 6/26/13 Midpeninsula Regional Open Space District # Amount Name Description � 203*2 *34.537.00 Jodi McGraw Consulting Technical Consultant For Vision p|un � 20343 $30.703.2* w Knapp Architects Historic Structure Assessments-Hawthorn Property 2034* %12.462.45 #1 Knapp Architects mstvrirGtmctomAmaensmenm-VawwhomPropmrty 20345 $10.889.99 Langley Hill Quarry Rock For Trails&Road Work/#Windy Hill&Russian Ridge 20346 $8.517.50 Heyday puhnsmnQ Services'Restocking"Room To Breathe"Coffee Table Book � 20347 $7.625.90 Public Dialogue Consortium Consultant Services For Vision Plan Public Participation 20348 $6.882.50 John Nonhmona Roberts&Associates Schematic Design Services-Mt. Umunxom Staging Area � 203*9 $5.673.11 Ascent Environmental Environmental Consulting Services For Integrated Pest � Management Policy � oonmn $5.000.00 VC Santa Cruz Puma Project Gn^m � 20351 $4.644.4* Ecological Concerns Native RevogotaUpn Maintenance&Monitnring-Okv|ina Ridge � Tree Farm Phase III � 20352 $3.485.00 mondGurvey Parcel Survey For Mt. Umvnoum Implementation Work 20353 $2.99*25 RDO Equipment Company Tractor Rental For Dimoi^g&Mowing*tVarious pevenmu � 20354 $2.590.00 piewhat.00m VVi|u|and Fire Training � 20355 $1.960.00 wonna|Data Consulting Services'pennha Database � 20356 $1.5115�38 `2 Crystal Springs Catering Catering For Legislative Picnic � � uVSur $1.328.30 Amovunuemps Accounting Temp � 20358 *1.138^0 The Mercury News Legal Advertisement'Invitation To Bid For Hicks Flat Remedial � Grading Project � 20359 *1.071./9 Santa Clara County Vector Control Mosquito&Vector Disease Control Assessment � District � 20360 $970.47 Redwood General Tire Company Tires&Tire Installation � � 20361 $958.00 American Red Cross CPR Training � � 20382 %yoV.ro Shute,�m�|y��inbe,go,��P Legal Services Fp,Prnpvom�Ridge Land Exchange � � 20383 $878A8 Sunnyvale Ford Vehicle Maintenance&Repairs � �ons^ *855 OO ^3 Girl Scouts Of CaliforniaAdvertisement|n Girl Scouts Program Event� � � ooass $665.00 Opciuonentvm on-Line pvbnn Participation Tool For The Vision Plan 20366 *sxn.no United Site Services Sanitation Services-Fremont Older&Sim,raAzv| � 20367 $550.00 Barron Park B � Elementary Transportation Re|mbuemontFor Spaces&Species Field Trip � � � anJaa $539.10 Don Wade Electric Company Electrical Work pore]Staff Relocation � � 20369 $51031 Gordnn|ond Power Equipment Chain Saw 20370 $411.25 Jarvis, Fay, ovpnnn&Gibson Professional Legal Services-Legal Support For EC0wStaging Area � 20371 $410.1/ California Water Service Company VVnte,Sumice-FFO � 20372 $256.05 Pine Cone Lumber Supplies For New Sign^xRSA � 20373 $2%00 Silicon Valley Leadership Group Booth Fee For Wellness Conference � � 20374 $234.40 Harrington|^uuoma|Plastics Water Filters For Rental Residences � 20375 $233.94 Safety K|een pama Fn,pFO Solvent Tank � zoore *182.75 Bm'n Towing Service Towing Services 20377 $151.33 CMnAvtnmptive Vehicle Maintenance&Repairs � 20378 *128.13 Forestry Suppliers Field Supplies'Notebooks � � 20379 $114.57 Mission Trail Waste Systems GomagoSorvice-AO � 20500 $114�47 oepoment[n The mvenn,/Bureau vvi|d|ond Fire TmininqSupplies � � Department Of � � � 20381 $10278 Highway Technologies Decal Signs'FFO � 20382 gy1�Uo Rocoa|o,.Cindy Reimbursement-Training Expenses For Urban|n�mg �ad pest � � Management 20383 $75.00 Los Gatos Athletic Association Outreach 8pmh For The Los Gmme Dummit Run � � 20384 $74.30 Manning,Meredith Reimbuwement-Mi|eagn � � 20385 $72.82 Stevens Creek Quarry Boeo Rock For Volunteer Project At Piccmsui Ranch � Page'mz Claims No. 13-12 Meeting 13-14 Date 6/26/13 Midpeninsula Regional Open Space District # Amount Name Description 20386 $70.24 West Valley Collection Garbage Service-SAO 20387 $45.00 Jim Davis Automotive Smog Check 20388 $40.00 Data Safe Shredding Services-AD 20389 $35.31 R. E. Borrmann's Steel Company Supplies For New Sign At RSA 20390 $30.25 Claire Moore Reimbursement-Electricity For Air Quality Monitoring At RSA 20391 $26.25 Rayne Of San Jose Water Service-Fremont Older 20392 $17.78 Target Specialty Products Pesticide Storage Signs And Decals 20393 $14.94 O'Reilly Auto Parts Windshield Wash For FFO Maintenance Vehicles 20394 $13.34 Kwik Key Lock&Safe Company Lock&Key Services-Keys For Dyer Residence Total $153,752.06 *2 Urgent check issued 6/18/13 *3 Urgent check issued 6/17/13 # Hawthorn expenses #1 Hawthorn expenses and urgent check issued 6/14113 II Page 2 of 2 ' Claims No. 13'12 Meeting 13-14 Date 6/26/13 � Revised � Midpeninsula Regional Open Space District � # Amount Name Description 20342 $34.537.00 Jodi McGraw Consulting Technical Consultant For Vision Plan � 203*3 *30.703.25 # Knapp Architects Historic Structure Assessments'Hawthorn Property � 20344 $13.482.45 #1 Knapp Architects Historic Structure Assessments'Hawthorn Property � 20345 $10.889.99 Langley Hill Quarry Rock For Trails&Road Work Ax Windy Hill&Russian Ridge 20346 $u.s17.so Heyday PuboaxingSemioea-Re�ouxmg"Room TnBmmxe''Coffee � Table Book 203*7 $7.825.90 Public Dialogue Consortium Consultant Services For Vision Plan Public Participation 20348 $6.88Z50 John Nortxmnm Roberts&Associates Schematic Design Services'Mt.Umunhum Staging Area 20348 $5.673.11 Ascent Environmental Environmental Consulting Services For Integrated Pest � Management Policy � 20350 *5.000.00 UC Santa Cruz Puma Project Grant � 20351 $4.64*.44 Ecological Concerns Native Revw t UnnMui^mnunoo&MonnnrinQ'Gxyonemugm Tree Farm Phase III � � 20352 $u48nou mondSuney �uum|Su^ey��,�� Umunhom|mp|nmentoUonvvnm � . � � � 20353 $2.994.25 KnO Equipment Company Tractor Rental For oiscinQ&Mowing px Various Preserves � 20354 $2.590.00 nrewxat.ovm vvi|d|anu Fire Training � 20355 $1,960.00 Normal Data Consulting Services'Permits Database � 20356 $1.615.38 ~u Crystal Springs Catering Catering For Legislative Picnic � 203e7 $1.320.30 Acuoun,empo Accounting Temp 20358 $1.158,40 The Mercury News Legal Advertisement-Invitation To Bid For Hicks Flat Remedial Grading Project � uooaS $1.071.19 Santa Clara County Vector Control Mosquito&Vector Disease Control Assessment � District � � anaso $870.47 Redwood General Tire Company Tires u Tire Installation � 20361 $958.00 American Red Cross CPR Training � 20362 *95G�7U Shute, �m�|v��inop�erup �eOu|SowimmuFnrPmpon��i�geV.neyo�u�an�sxcxonVa � � 20363 $878.48 Sunnyvale Ford Vehicle Maintenance&nepmim � 203*4 $e55.00 ^3 Girl Scouts Cn Northern California Advertisement|n Girl Scouts Program And Event Guide 20385 $665.00 Snoio|monmm On-Line Public Participation Tool For The Vision Plan � 20366 $559.32 United Site Services Sanitation Services-Fremont Older&SienaxzW � � 203e7 *550.00 Barron Park Elementary School Transportation Reimbursement For Spaces&Species Field Trip � 20368 $53e.10 Don Wade Electric Company Electrical Work For*O Staff Relocation � 20369 $510.31 Ganden|and Power Equipment Chain Saw � 20370 $411.25 Jarvis, Fay, oopoun&Gibson Professional Legal Services'Legal Support For ECmMStaging Area 20:71 $410.11 California Water Service Company Water Service-FFO 20372 $256.05 Pine Cone Lumber Supplies For New Sign poRSA 20373 %250.00 Silicon Valley Leadership Group Booth Fee For Wellness Cvnhanenna � 20374 $234.40 Harrington Industrial Plastics Water Filters For Rental Residences � 20375 $233.9* Safety Kleen Parts For FR}Solvent Tank � 20376 $182.75 Bm'm Towing Service Towing Services � 20377 $151.33 QNKAummouve Vehicle Maintenance&Repairs � 20378 $123.13 Forestry Suppliers FiemSupp|ieo-wmebuums � � 2037e $11*.57 Mission Trail Waste Systems Garbage Service-*0 20380 $114A7 Department{f The Interior/Bureau Vvi|u|anu Fire Training Supplies � Of Land Management 20381 $10279 Highway Technologies Decal Signs'FFO � zoxaz $91.00 Roessler,Cindy Reimbursement-Training Expenses For Urban Integrated Pest � Management � 20583 $75.00 Los Gatos Athletic Association Outreach Booth For The Los Gatos oammitRun � 20384 $74.30 Manning,Meredith Reimbursement'Mileage 20385 $72.82 Stevens Creek Quarry Base Rock For Volunteer Project AuPiucheURanch Page,ms Claims No. i3- 2 Meeting 13-14 Date 6/2613 Revised Midpeninsula Regional Open Space District # Amount Name Description 20386 $70.24 West Valley Collection Ga,bageSamioe-GAO 20387 $45.00 Jim Davis Automotive Smog Check 20388 $40.00 Data Safe Shredding Services'AD � 20389 $30.31 n.E.nvmnonn'o Steel Company Supplies For New Sign fuRSA � � 20390 $30.25 Claire Moore Reimbursement'Electricity For Air Quality Monitoring/nRSA 20391 $26.25 Rayne o/San Jose Wat,roemipa-pmmont Omer 20392 $17.78 Target Specialty Products Pesticide Storage Signs And Decals 20393 $14.94 O'Reilly Auto Parts Windshield Wash For ppO Maintenance Vehicles 20394 *13.34 xwik Key Lock&Safe Company Lock&Key Services-Keys For Dyer Residence 20395m $18.952,50 American Wrecking Pavement Patching For Mt. Umunhum Demolition Project 20396n %17.112.33 Santa Clara County-LAFC0 Annual Membership Dues-Fiscal Years 2012/2013&2013/2014 20397n *5.000.00 Cameghi'B|um&Partners Appraisal CV Rogers Property For Possible Addition ToMonte BoUn � 20398R *2.997.82 ~4 First National Bank Conference&Training Expenses'Bay Area Open Space Council Conference/HR Safety Pm /City Attorneys Conference / � Defensive Tactics Training Supplies/California Joint Powers Insurance Authority Conference/Water Treatment Training 20399m $2.81552 ^^ First National Bank Event Expenses&Supplies'Food For Community Advisory Meeting/Shuttle For Community Advisory Tour/Wing Ding Event Give/w, rm/opmxpews For Art u Wine Festival � 20400n $2.558.53 ^4 First National Bank Office Supplies/Break Room Supplies/Ice Maker For SrV/ Ergonomic Work Station/Water Filters/Surge Protectors 20401 R $2.081.58 ^4 First National Bank Miscellaneous Expenses'AGM Recruitment Expenses/Photo � For Donor Recognition/Printing For Vision Plan Handouts � 20402R $2.018.36 ~4 First National Bank Field Supplies/Travel Trunk For Patrol Motorcycle/Tmi|Camom /Trail Camera Box/Pressure Washer Parts/Tools&Supplies For Mt.Umvnhum Trail Construction/3unb|ouk/Binoculars / � GpSUnit � 20403R $1.986�55 ~4 First National Bank Computer,VVeumae&Internet Expenses'Email Service Provider � For Sending Email Blasts/vvm Access For GMiPad/Domain Name Registration For District weusue/Network Equipment For Hawthorn Property/Internet Service'*n 20404R $1.500.00 The Bank Df New York Mellon Note Paying Agent Fees'2V11 Revenue Bonds 20405m $1.46e.00 ~* First National Bank nenta|menmencoexpoosrs-ponnitrneporSeptioTvnk � 20*00n $1.418.*5 Tires On The Go Tires � 20407n $957.81 ^u First National Bank Business Related Meals'Board Meetings/Administrative Assistants Luncheon(Reimbursed eySupervisors&Department � Managers)/GM Meetings 20408R $S23O4 pam�onu| Cabinet FFO � � ' 20409n $798.93 ADT Security Services Alarm Service'SFO � 20410R $739.83 ~5 Crystal Springs Catering Balance Due'Catering For Legislative Picnic 20411 R **58.1e Green Waste Garbage uovmnomr Service'SpO 20412R $494.01 Office Depot Office Supplies/Binders/Pencils/Pens/File Folders/Mouse Pads/Markers � 20*13R s45179 `4 First National Bank Volunteer/Docent Events&Supplies-Supplies For Crew Leader � Meeting/Supplies For Outdoor Field Projects � 2041*m $*45.00 A-Tmm|Fire Protection Company Annua|Servico-Fine Sprinkler System � � 20*15n $369.77 ~4 First National Bank vehicle Maintenance, Repairs&8vmlies 20*16 R $290.92 Schaffner,Sheryl Reimbursement'California JP|*2O13 Public Works Academy Travel Expenses � 20417x $254.13 The Workingman's Emporium Uniform Expenses � 20418m $230.12 Del Rey Building Maintenance Jonitunu|GvppUou-AO � 20419n $224.40 West Payment Center Monthly Information&Subscription Charges ! � zoyaon $188.28 Cascade Fire Equipment Company Parts For Fire Pumpers � 20421R $177.69 Design Signs Reflective Letters u Numbers For Gates Page z*x | Claims No. 13-12 Meeting 13-14 Date 6/26/13 Revised Midpeninsula Regional Open Space District Amount Name Description 20422 R $173.20 *4 First National Bank Uniform Expenses 20423 R $157.94 U-Line Hand Sanitizer 20424 R $156.47 Tadco Supply Janitorial Supplies-FFO 20425 R $125.34 Tooland Wrench/Tool Repair-SFO 20426 R $125.00 *4 First National Bank Advertising-Senior Accountant Technician Job Posting Online 20427 R $103.18 Bridge Wireless Radio Earpiece Kits 20428 R $99.50 ID Plus Name Tags 20429 R $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 20430 R $34.66 California Water Service Company Water Service-Windy Hill 20431 R $15.01 Kwik Key Lock&Safe Company Keys&Rings For Maintenance Truck Total $221,942.77 *2 Urgent check issued 6/18/13 *3 Urgent check issued 6/17/13 *4 Urgent check issued 6/5/13 The total amount for First National Bank is$18,014.93 *5 Urgent check issued 6/21/13 # Hawthorn expenses #1 Hawthorn expenses and urgent check issued 6/14/13 Page 3 of 3 Midpeninsula Regional ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: June 26, 2013 Re: Written Communications i i R -----Original Message----- From: lovemycody@sbcglobal.net [mailto:lovemycody@sbcglobal.net] Sent: Friday, May 31, 2013 12:02 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 05/31/2013 - lovemycody@sbcglobal.net - Contact Board First Name: Glenda Last Name: Smith Email Address: lovemycody@sbcglobal.net Ward / Location: Los Gatos Comments: I would like to request a copy of the following: 1) The PowerPoint presentation created by Del Woods to be presented to the Planning and Natural Resources Committee. 2) Any written reports by Del Woods pertaining to Bear Creek Stables. It is my understanding that these are public documents and that I'm entitled to see them. As they impact me directly, I would like access to them before they are presented to the public. Your prompt reply is appreciated. Regards, Glenda Smith (408) 761-3822 DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION June 19, 2013 Glenda Smith Bear Creek Stables 1540 Calinoma Drive San Jose, CA 95118 Dear Ms. Smith: Thank you for your email dated Monday, May 31, 2013 requesting a copy of the following documents under the Public Records Act: • The Powerpoint presentation created by Del Woods to be presented to the Planning and Natural Resources Committee. • Any written reports by Del Woods pertaining to Bear Creek Stables. The District does not distribute draft presentation and documents before they are provided to the Board Committee or full Board as they are subject to the draft document and deliberative process privilege exceptions to the disclosure mandate of the Public Records Act. Once these materials are finalized and provided to the Planning and Natural Resources Committee, a copy will be sent to you. In addition, you are invited to attend the next meeting of the Planning and Natural Resources Committee at which Mr. Wood's findings will be presented regarding Bear Creek Stables. You will have the opportunity to provide your comments and feedback directly to the committee members at that time. If you have any additional questions, please contact either Mike Williams (mwilliamsC�),openspace.ort,t) or Elaina Cuzick(cc Liz ick,i4)oven space.org) in the Real Property Department. They can also be contacted via phone at(650) 691-1200. Sincerely, Jed Cyr, Board President Cc: Steve Abbors, General Manager Mike Williams, Real Property Manager file SOUTH SKYLINE ASSOCIATION Steven Abbors General Manager, MROSD 330 Distal Circle Los Altos CA Dear Mr. Abbors, Mr. Bo Gimbal passed away on May 4, 2013. South Skyline Association (SSA) hopes that MROSD will find a way of recognizing his many years of volunteering building trails for MROSD. Starting in Portola Valley years ago, as a member of the Town of Portola Valley Trails Committee Bo designed and built many of the trails in Windy Hill OSP. He then continued to work side-by-side with Gene Sheehan, the District's trail contractor, as well as District staff building the Ancient Oaks Trail (his favorite), Achistaca Trail and many other trails on MROSD park lands. Bo Gimbal was also instrumental in the trail planning for El Corte de Madera Creek Open Space Preserve as a member of both multi-year Citizen's Trail Planning Committees. Bo held dear these volunteer experiences and greatly enjoyed his interactions with District staff. Maintenance and Construction Supervisor Craig Beckman tells that, with Bo's help, MROSD became widely recognized as one of the best trail builders in the region. Other agencies now seek to learn from MROSD. Bo Gimbal was always quite humble about his contribution, however it is clear from the legacy he left behind that he made a big difference for visitors to District's Skyline preserves. For all Bo Gimbal's years of service, SSA asks MROSD to find way to say thank you and commemorate his contribution. Sincerely, Aw�TyWaon, President On behalf of the South Skyline Association CC: Pete Siemens , Yoriko Kishimoto, Jed Cyr, Curt Riffle,Nonette Hanko, Larry Hassett, Cecily Harris, Sandy Sommer Route 2, Box 400 - La Honda, CA 94020 REGE;:iVED 1 Y 34 r'1 4= 06 'ENINSULA REGIONAL YN SPACE MST RI, Bear Creek Stables 19100 Bear Creek Rd. Los Gatos, CA 95033 Glenda Smith (408) 761-3822 May 31, 2013 To the District Clerk, I would like to request a copy of the following: 1) The PowerPoint presentation created by Del Woods to be presented to the Planning and Natural Resources Committee. 2) Any written reports by Del Woods pertaining to Bear Creek Stables. It is my understanding that these are public documents and that I'm entitled to see them. As they impact me directly, I would like access to them before they are presented to the public. Your prompt reply is appreciated. Regards, Glenda Smith Lovemycody@sbcglobal.net arta 13eur Crete-S-l-*�s Igloo 3eAr- CrCqK fd- L.oS Clo�+os, cA gSo3-7 RECCIVI=� (, w o H U M rye -14 ''1 ri• n7P13 1090 0000 3504 7479 CL (4 .Z '"—'o V1 }¢ o Z ¢ ¢ S I'!'"ENINS t / P cn i S-'ri ct Cher 0S. N �� CD 1,05 A14-05, C,4 qy°Zz- Noy a'a o G� o 1p �� s' i404 11IIIliiiIIIIIIII111111j1jI11I11'1II,I'l'III III!.1'1111Ii,40 -- — ,__ .._ I a 4 _ i i ., , : . _ < DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION June 19, 2013 Glenda Smith Bear Creek Stables 1540 Calinoma Drive San Jose, CA 95118 Dear Ms. Smith: Thank you for your email dated Monday, May 31, 2013 requesting a copy of the following documents under the Public Records Act: • The Powerpoint presentation created by Del Woods to be presented to the Planning and Natural Resources Committee. • Any written reports by Del Woods pertaining to Bear Creek Stables. The District does not distribute draft presentation and documents before they are provided to the Board Committee or full Board as they are subject to the draft document and deliberative process privilege exceptions to the disclosure mandate of the Public Records Act. Once these materials are finalized and provided to the Planning and Natural Resources Committee, a copy will be sent to you. In addition, you are invited to attend the next meeting of the Planning and Natural Resources Committee at which Mr. Wood's findings will be presented regarding Bear Creek Stables. You will have the opportunity to provide your comments and feedback directly to the committee members at that time. If you have any additional questions,please contact either Mike Williams (mwilliams(,d>oyensyace.or )or Elaina Cuzick(ecuzick(ii.)openspace.or in the Real Property Department. They can also be contacted via phone at(650) 691-1200. Sincerely, Jed Cyr, Board President Cc: Steve Abhors, General Manager Mike Williams, Real Property Manager file Michelle Radcliffe From: Michelle Radcliffe Sent: Monday, July 01, 2013 12:23 PM To: 'lovemycody@sbcglobal.net' Cc: Elaina Cuzick; Mike Williams Subject: FW: 05/31/2013-lovemycody@sbcglobal.net-Contact Board July 1, 2013 Glenda Smith Bear Creek Stables 1540 Calinoma Drive San Jose, CA 95118 Dear Ms. Smith: Thank you for your email dated Monday, May 31, 2013 requesting a copy of the following documents under the Public Records Act: * The Powerpoint presentation created by Del Woods to be presented to the Planning and Natural Resources Committee. 0 Any written reports by Del Woods pertaining to Bear Creek Stables. The District does not distribute draft presentation and documents before they are provided to the Board Committee or full Board as they are subject to the draft document and deliberative process privilege exceptions to the disclosure mandate of the Public Records Act. Once these materials are finalized and provided to the Planning and Natural Resources Committee, a copy will be sent to you. In addition, you are invited to attend the next meeting of the Planning and Natural Resources Committee at which Mr. Wood's findings will be presented regarding Bear Creek Stables. You will have the opportunity to provide your comments and feedback directly to the committee members at that time. If you have any additional questions, please contact either Mike Williams (mwilliamsL�openspace-orgl) or Elaina Cuzick(ecuzickLd)openspace.or ) in the Real Property Department. They can also be contacted via phone at(650) 691-1200. Sincerely, Jed Cyr, Board President Cc: Steve Abbors, General Manager Mike Williams, Real Property Manager file Original Message----- From: lovemycody@sbcglobal.net[mailto:lovemycody@sbcglobal.net] Sent: Friday, May 31, 2013 12:02 PM To: BOARD; Clerk; Vicky Gou; General Information Subject: 05/31/2013- lovemycody@sbcglobal.net-Contact Board t 4 First Name: Glenda Last Name: Smith Email Address: lovemycody@sbcglobal.net Ward/Location: Los Gatos Comments: Iw wo uld d like to request a co of the following: q PY 1) The PowerPoint presentation created by Del Woods to be presented to the Planning and Natural Resources Committee. 2)Any written reports by Del Woods pertaining to Bear Creek Stables. It ism understanding that these are public documents and that I'm entitled to see them. As the impact me direct) I Y 9 P Y P Y� would like access to them before they are presented to the public. Your reply is appreciated. prompt P Y Regards, Glenda Smith (408) 761-3822 i z ' Midpeninsula Regional Open Space District . a R-13-62 Meeting 13-14 June 26, 2013 AGENDA ITEM 4 AGENDA ITEM Informational Presentation on Apple Orchard Bioblitz GENERAL MANAGER'S RECOMMENDATION Receive an informational presentation on a bioblitz conducted at the Apple Orchard property of the Driscoll Ranch. SUMMARY The Board will be shown a Power Point presentation by Midpeninsula Regional Open Space District District staff regarding a bioblitz conducted at the Apple Orchard property of the (District) g g pp p p Y Driscoll Ranch and other methods used to collected biological information on District preserves. DISCUSSION i On May 10, 2013 over a period of approximately 24-hours, twenty-one biologists conducted a bioblitz on 300 acres at the Apple Orchard property of the Driscoll Ranch. A bioblitz is an event where as many plant and animal species as possible are identified in a short period of time in a specific area. URS Corporation provided their services at no charge for a total of over 240 hours of labor, including preparation, survey of the property, travel, data organization, and preparation of a short g P � report and map. The experts they provided were in the following disciplines: archeology, wetlands, botany, freshwater invertebrates, amphibians, reptiles,birds and mammals. URS Corporation provided 17 biologists who were joined by 3 District biologists and one biologist with the Peninsula Open Space Trust(POST). A total of 313 plant species were identified including two rare species: western leatherwood (Dirca occidentalis) at numerous locations, and Gairdner's yampah(Perideridia gairdneri ssp. gairdneri) at one location. Four wetland areas were mapped on the property in addition to San Gregorio Creek, Harrington Creek and an unnamed tributary which border the property. The California red-legged frog (Rana draytonii) was observed in a willow-covered wetland on the property, and the carcass of a western pond turtle(Clemmys marmorata)was found along Highway 84 near the property R-13-62 Page 2 indicating that both of these rare species are likely to disperse across the property and may breed in suitable creek or pond habitat on the property or nearby. The property shows potential for improving and creating new habitat for these two rare species and for the San Francisco garter snake(Thamnophis sirtalis tetrataenia). Forty-three species of birds were seen or heard and dense pockets of breeding and nesting behavior were observed in the grasslands and riparian corridor. The mammals that were either directly observed or for which sign was detected were: deer mice, dusky-footed woodrat,pocket gopher, ground squirrel, bobcat, fox, and coyote. A narrow-gauge railroad bridge, that also appeared to be capable of carrying automobile crossings, was discovered on the property line with the Sears Ranch area of the Driscoll Ranch. This is an example of other methods the District uses to assess biological resources on preserves including: staff surveys, consultant surveys, research studies including wildlife cameras, and rare plant treasure hunts with the California Native Plant Society. BOARD COMMITTEE REVIEW Committee review is not required for this agenda item. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This is not a project under the California Environmental Quality Act(CEQA). Responsible Department Manager: Kirk Lenington,Natural Resources Manager Prepared by: Cindy Roessler, Senior Resource Management Specialist Contact person: Same as above 44 Midpeninsula Regional Open Space District R-13-60 Meeting 13-14 June 26, 2013 AGENDA ITEM 5 AGENDA ITEM Approve the Lease and Management Agreement with Peninsula Open Space Trust for the Apple Orchard and Event Center properties as an additions to La Honda Creek Open Space Preserve, located at 6635 La Honda Road, 5711 La Honda Road and 5460 La Honda Road in the Town of La Honda in unincorporated San Mateo County(San Mateo County Assessor's Parcel Numbers 082-130-130, 082-140-010, 082-150-030, 082-150-040, 083-361-040 and 083-361-100) and Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA) GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA), as set out in this report. 2. Authorize the General Manager to sign the Lease and Management Agreement for the Apple Orchard and Event Center Properties with Peninsula Open Space Trust(POST). 3, Adopt the Preliminary Use and Management Plan contained in this report, including naming the properties as additions to La Honda Creek Open Space Preserve. SUMMARY The Midpeninsula Regional Open Space District(District) is proposing to enter into a lease and management agreement with POST to manage the former Driscoll Ranch Apple Orchard and Event Center properties purchased by POST in December of 2012. The following report presents a description of the POST Apple Orchard and Event Center properties, a Preliminary Use and Management Plan,the environmental review, the terms and conditions, and the impacts of the proposed transaction. DISCUSSION(see map, Attachment A) The 308-acre POST Apple Orchard & Event Center properties being considered for lease by the District are located adjacent to the 5,760 acre La Honda Creek Open Space Preserve(Preserve) and along Highway 84 (La Honda Road). These properties would provide a natural extension of the Preserve with frontage along a public roadway, improve the District's ability to patrol and manage the Preserve, help protect San Gregorio Creek and provide for a future public staging area and trail opportunities to the Preserve. These properties consist of the 292 acre Apple Orchard property which is situated on the western edge of the Town of La Honda with San Gregorio Creek running along its southern boundary and the Preserve along its northerly R-13-60 Page 2 boundary. The 12-acre Event Center and 3.65 acre La Honda Road Residence parcels (Event Center parcels) are located approximately two miles west of the Town of La Honda along La Honda Road. The Event Center parcel is located on the south side of highway with San Gregorio Creek running along its southern boundary, and the La Honda Road Residence parcel is across the highway from the Event Center, and is surrounded by the Preserve to the east, west and north. POST purchased these properties in December of 2012. These properties are within the Coastside Protection Area, an area that was annexed into the District boundaries in 2004. The properties described in this report include a proposed lease and management agreement, and does not include purchasing the property at this time. District staff considers these properties to be important candidates for future purchase. Assuming purchase funds are secured, staff anticipates presenting this matter to the District's Board of Directors in 2015 for a decision about whether to purchase the properties after consulting with coastal agencies, organizations, and knowledgeable individuals as required by the Coastal Service Plan, and after completing any required environmental review. Background In 2002, POST purchased the 3,681 acre Driscoll Ranch property for$2 1,000,000 subject to a 50 year lease with Driscoll Ranches for grazing of livestock. In 2006,the Board approved the purchase of the property from POST at a bargain sale purchase price of$9,000,000 with POST assigning the 50 year grazing lease to the District (see Report R-06-152). In 2007, the Board authorized an amendment to the grazing lease which terminated Driscoll Ranches tenancy of the Folger residence so that the residence was available for District use. The lease amendment also provided the District with approval of subleases for grazing subtenants and other residential structures on the property(see Report R-07-8 1). In December 2012, POST purchased the Apple Orchard and Event Center properties. As part of this transaction, POST also purchased the remaining 39 years of the Driscoll Ranches grazing lease with the District, which as a result, will now expire on November 1, 2013. Property Description The POST Apple Orchard and Event Center properties would, if ultimately purchased by the District, provide a natural extension of the public open space preserve system being located adjacent to the Preserve along a public highway, improve the District's ability to patrol and manage the Preserve, enhance the resource grazing on the Preserve with the Event Center cattle holding pens, help protect San Gregorio Creek and provide for a future public staging area and trail opportunities to the Preserve. Addition of these properties to the Preserve would leverage the District's prior investment in the conservation of the upper San Gregorio Creek watershed, and help ensure that the local constituencies have influence over the future watershed management and restoration actions, such as anadromous fish habitat enhancement. This property is also important in terms of scenic viewsheds, wildlife corridors, resource grazing and public access opportunities. The Bay Area Open Space Council's Conservation Lands Network identifies these properties as"Essential to Conservation Goals", indicating that it is an essential component of a network of conservation lands for biodiversity preservation. The District's 1998 Regional Open Space Study identifies the properties as worth considering for open space protection and shows a potential regional trail in the vicinity of the properties that may someday help provide a link between the Preserve and the Town of La Honda and Sam McDonald County Park. R-13-60 Page 3 Apple Orchard Property The coastal landscape of the 292 acre Apple Orchard property consists of grazed rolling grasslands, steep brushy canyons, lush wooded creek corridors and a small but impressive redwood grove along San Gregorio Creek which provides high quality riparian habitat for Steelhead and Coho salmon. The property has a central, unimproved ranch road with two access points: one fording San Gregorio Creek off of La Honda Road which provides seasonal access to a two bedroom cabin and old barn and the western portion of the property, and the second access is off Sears Ranch Road in the Town of La Honda at the eastern property boundary. The cabin has been used as a seasonal guest house or rental due to its constrained access. Two seasonal creeks bisect the property flowing into San Gregorio Creek. The property rises to a height of approximately 840 feet along the northerly ridgeline and drops to an elevation of 300 feet along San Gregorio Creek. The property possesses good views of the Preserve and the western Santa Cruz Mountains from the ridgeline. A seasonal road with a railroad car bridge also accesses the property from the Preserve to the north. Each of three access roads pass through riparian areas and are not accessible during the wet season. There are no livestock handling facilities or corrals and the property cannot be accessed by truck and trailer due to the condition of the ranch roads and narrow access points. These access roads will require additional evaluation to determine the most appropriate way to continue grazing on this property. The property also includes several livestock water troughs. The property has been used for livestock grazing for decades. Prior to Driscoll Ranches grazing operation, the property was grazed by neighboring landowners with improved access and corral facilities nearby. In May 2013, staff and URS Corporation performed biological site assessment of the Apple Orchard property. Annual grasslands and coastal scrub habitat on the Apple Orchard property include coffeeberry, coyote brush, sticky monkey flower, sage, lupine and poison oak. Western Leatherwood, a rare plant species, was found between the grassland and wooded riparian area at the northwest corner of the property. The property's creeks support dense riparian habitat including redwoods, alders and willows. The property provides varied habitat for wild animals to roam, including mammals such as mountain lions, deer, coyotes, and bobcats. A wide variety of birds frequent this landscape, such as Golden Eagles, red tailed hawks, Cooper's hawks, white tailed kite,peregrine falcon, and sharp-shinned hawks. Aquatic species such as Steelhead and Coho salmon inhabit the creek, and California red-legged frog and Western pond turtle, special status species, inhabit the wetland and creek areas. Event Center Parcels The 12 acre Event Center property is situated on the south side of La Honda Road with the Preserve located on the north side of the highway and San Gregorio Creek forming its southern boundary. The Event Center property is relatively level with some of the property lying within the flood plain of the creek. The San Gregorio riparian corridor is generally densely wooded with a mixture of oak,bays, alders, firs and redwoods. Along much of the Event Center property, riparian habitat has been altered or replaced by the adjacent event center grounds and associated infrastructure. Improvements on the Event Center property include fenced livestock corrals, two horse barns, a storage garage/shed and a ranch office. This property was previously used for an annual Driscoll Ranch Rodeo which has not been held since 2011. POST owns the removable two horse barns and the storage garage/shed. In the future, the District could use the ranch office and garage for a satellite field office to help with management of the Preserve and other coastal preserve lands. R-13-60 Page 4 On the north side of the Event Center is a tunnel crossing under La Honda Road which is used for moving cattle from the corrals to the grassland areas of the Preserve to the north. The tunnel allows for small vehicles, pedestrians and livestock to pass under the highway. The District is currently working with Caltrans to improve public access rights to this tunnel. The access tunnel and the flat areas of the Event Center may provide a suitable public staging area due to its size, and location adjacent to the public road. Further planning work would be needed to confirm the feasibility of a parking lot in this location and to obtain public input. The livestock corrals include a pipe fencing, loading chute and scale as part of the grazing operation on the Driscoll Ranch area of the Preserve. The corral facility is used for shipping, receiving and processing livestock that graze on the Preserve. The District's Natural Resource Department is in midst of a Request for Proposals (RFP)process for a new grazing tenant for the Driscoll Ranch area of the Preserve, to coincide with the Driscoll Ranches lease expiration on November 1, 2013. The Event Center corral facility is included as part of the Driscoll Ranch area RFP. The selection of a new grazing tenant and approval of a grazing lease will be presented to the Board of Directors in the fall of this year. The 3.65 acre La Honda Residence parcel is located on the north side of La Honda Road across from the Event Center. This property is improved with a two bedroom single family residence. Utilities for the residence include electricity,propane for heating system, spring fed water system and septic and leach field system. The residence enjoys good views of the western Santa Cruz Mountains, the Preserve and surrounding San Gregorio watershed. The residence is leased back to the former owner until November 1, 2015 with no rent being charged. Grazing Resource Management Plan Addendum An addendum to the original Resource Management Plan for grazing on the 3,681 acre Driscoll Ranch area of the Preserve,prepared in 2005 by Rana Creek Habitat Restoration and Ecologic, is attached as Attachment B. The original plan was prepared for POST in 2005 while the property was under POST's ownership. This addendum will add two(2) additional properties, the Apple Orchard and the Event Center, totaling 304 acres, to the original resource management plan. REAL PROPERTY COMMITTEE The District's Real Property Committee, a standing committee of the Board of Directors, held a public meeting on the property(within the Coastside Protection Area) in order to familiarize themselves with the property and to receive public input on the proposed lease and management agreement. This meeting was held on June 11, 2013, after notice was distributed to property owners of land located adjacent to or surrounding the property, La Honda Master Plan mailing list, Coastside public officials, community-interest groups, non-profit land trusts, conservation- oriented organizations, elected officials, government agencies and government-sponsored organizations within the Coastside Protection Area. Twenty five members of the public, three POST representatives and the Driscoll Ranch manager attended the meeting. Several members of the public expressed interest in continuing use of the Event Center property as a horse training facility including mounted horse search and rescue and for rodeos. Public input and comments regarding future uses of the properties were summarized in the minutes of the Committee meeting and shared with other Departments(Operations, Panning and Natural Resources) for consideration in subsequent planning process to select a new long term grazing tenant, future R-13-60 Page 5 public use and access opportunities and natural resource protection on the properties. In addition, staff has set up a link on the District's Web Page under Plans and Projects for the public to ask additional questions and provide comments regarding the POST Driscoll Ranch Apple Orchard and Event Center properties. At the meeting, staff described the property and how it would be managed as open space and resource grazing land, the proposed preliminary use and management plan, and the proposed lease and management agreement terms. COASTSIDE PROTECTION PROGRAM PROCESS As part of the annexation process, the Service Plan and subsequent conditions approved by LAFCo both established a number of policies and procedures for conducting the Coastside Protection Program(Program). The Program now guides the District's purchase, as well as the use and management of open space land within the Coastside Protection Area. The proposed lease of these properties described in this report and the accompanying Preliminary Use and Management Plan are consistent with the policies and procedures contained in the Program. The Coastside Protection Program requires consultation with interested public agencies, officials, and interested organizations to solicit input into the planning process prior to the Board's consideration of lease and management agreement for the properties. On May 20, 2013, four members of the San Mateo County Farm Bureau visited the property with District staff, and two POST staff members and discussion ensued regarding the grazing uses, historical uses, ranch infrastructure and the RFP process for selecting a new grazing tenant for the Driscoll Ranch area and corral facilities at the Event Center. Staff also made a presentation to the full Farm Bureau Board on June 3, 2013. The Farm Bureau was supportive of the project. USE AND MANAGEMENT Planning Considerations The current San Mateo County General Plan designation for the property is Open Space. The County zoning is Resource Management. Adjacent private properties to the west are zoned Planned Agricultural Development/Coastal Development PAD/CD. The 292 acre Apple Orchard property is comprised of five legal parcels and has a potential development density of twenty one(2 1) residential sites. Residential development would be difficult because of the constrained access from La Honda Road and require a bridge to cross San Gregorio Creek. Within close proximity are numerous homes along Herrington Creek to the west and along Sears Ranch Road to the east. The 12 acre Event Center and 3.65 acre La Honda Residence parcels represent two separate legal parcels with a maximum development density of two residential sites. According to the California Department of Conservation's Farmland Mapping and Monitoring Program(FMMP)2008 update, the Apple Orchard property contains approximately 223 acres of Grazing Land, and the balance of the property being Other Land(steep wooded or scrub land unused for agriculture). A 105 acre portion of the Apple Orchard property is currently subject to a Williamson Act contract with San Mateo County; however, the County of San Mateo filed a Notice of Non-Renewal for a 2 acre portion of this property along San Gregorio Creek in 2011 and POST has indicated that they are filing a Notice of Non-Renewal for the remaining 103 acre R-13-60 Page 6 portion of this property later this summer. POST commissioned a Phase I Environmental Site Assessment prepared by Northgate Environmental Management, Inc. prior to POST's purchase. The Phase I report identified three areas on the Event Center property which may require follow up Phase 11 investigation: 1. Historic use of the site as transfer station for the oil field operation in the area, 2. Investigate if pesticide compounds are present in the soils of the corrals from historic livestock practices, and 3. Two above ground fuel tanks with a secondary confinement system. These items will be addressed before returning to the Board to consider a purchase of the property in 2015. No additional information of concern was noted in reviewing this information. District staff has conducted site inspections of the property. Based upon review of the San Mateo County's property records and files, staff is satisfied that no underground storage tanks or other hazardous conditions exist on the properties. Preliminary Use and Management Plan (Next Steps) The principal purpose of the Preliminary Use and Management Plan is to establish a status quo approach to land management to in effect while the District is leasing the property. This plan outlines the uses that can occur on this property in the near term, the management methods for ensuring their compatibility with each other and with neighboring properties. It also outlines actions to protect and balance the property's agricultural and natural resource potential, and initiate activities needed to inform future management. The Preliminary Use and Management Plan below will take effect upon the signing of the Lease and Management Agreement, and remain effective until a subsequent plan is approved by the Board of Directors. The Preliminary Use and Management Plan includes continuation of grazing and residential uses, posting signs, and securing the site, as described more fully below. All mitigation measures contained in the Coastside Environmental Impact Report(EIR) are incorporated into this Preliminary Use and Management Plan. Public Access: Designate the properties as closed to the public until the La Honda Master Plan is amended to include the properties. Signs and Site Install private property, closed area and preserve boundary signs where Security: appropriate. Structures and Assess Apple Orchard cabin for potential historic significance. For the Improvements: Event Center Property, assess the need or potential public use of structures and improvements left on the property. Demolish and remove the outbuildings, debris, and equipment that are not useful to District. Perform basic habitability repairs and assess future uses of the office building. Assess need for water/septic infrastructure upgrades and/or removal. R-13-60 Page 7 Resource Conduct a detailed resource assessment to develop long-term management Management: recommendations for the property. Use conservation grazing, consistent with the Resource Management Plan, as a vegetation management tool to reduce invasive weeds and encourage native grasses within the property's grasslands. Conduct other interim invasive plant and animal management activities consistent with the District's policies and practices. Assess potential for instream or riparian restoration at La Honda and San Gregorio Creeks to enhance Steelhead trout/Coho salmon habitat. Rangeland Continue year-round grazing under the existing grazing lease with Driscoll Management: Ranches which expires on November 1, 2013. Amend the existing Resource Management Plan(Rana Creek et al 2005)to include the Event Center and Apple Orchard properties (see Attachment 2 Addendum to Resource Management Plan). Maintain corral system at the Event Center for use in livestock transfer and processing. Patrol: Routinely patrol the properties. Wildfire Fuel Conduct conservation grazing, as noted above, as well as other current Management: District-wide fuel management practices. Further assess vegetative communities on the property to determine wildfire management needs and consult with San Mateo County and the California Department of Forestry and Fire Protection in developing site-specific fuel modification and management program as part of the subsequent planning process. Fences and Install, maintain, and repair gates and fences as necessary to prevent Gates: unwanted livestock movement and facilitate effective rotation. Working with the tenant, fence sensitive riparian corridors to minimize the impacts of cattle and horse access to the stream corridor, if deemed necessary to protect resources. Install new fences and gates as necessary to prevent unauthorized vehicular entry at the property boundaries. Roads and Keep existing ranch roads for seasonal use in coordination with the grazing Trails: tenant. Limit patrol and maintenance use of the La Honda Creek crossing to the dry season(May 15 through October 15)only. Prepare a detailed road and trail assessment of the property as part of the subsequent planning process. Coastside Operate and manage the property in conformity with the provisions of the Service Plan: Service Plan for the Coastside Protection Program, and the mitigation measures adopted pursuant to the Coastside Service Plan Environmental Impact Report. Site Safety No evidence of any recognized environmental condition has been found on Inspection: the property that has not already been corrected. As with every situation involving older structures and past agricultural use,perform a thoughtful analysis of the specific working conditions before all future maintenance and repairs. R-13-60 Page 8 Name: Properties will be incorporated as additions to the La Honda Creek Open Space Preserve. Dedication: Withhold dedication of the property as open space at this time. Subsequent Develop a long-term site plan for the property and any other properties Planning: added to La Honda Creek Open Space Preserve, including more detailed plans for grazing, resource management, and public access. Since the property is within the Coastside Protection Area and is subject to the Service Plan, the process for developing a long-term plan involves conducting more detailed resource assessments to inform resource management, range management,public access plans; further consultation with interested government officials, agencies and organizations; and an extensive public input process. The long-term plan will be subject to further environmental assessment under CEQA. CEQA COMPLIANCE Project Description The proposed project consists of the lease and management of a 308-acres private property by the District for open space preservation purposes, and the concurrent adoption of a Preliminary Use and Management Plan to manage the property as part of the District's La Honda Creek Open Space Preserve. The District would manage the property under the terms of a lease and management agreement that keeps the land in a natural condition and closed to the public. The La Honda Road residence will continue to be rented and the Apple Orchard cabin may be rented seasonally, cattle grazing will continue to occur, and minor maintenance and repair of the existing improvements would occur. In accordance with the Coastal Service Plan,the project incorporates all of the Coastside EIR mitigation measures that apply to lease and management agreements within the Coastside Protection Area and is subject to the Coastal EIR mitigation monitoring program. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA under Article 19, Sections 15301, 15262, and 15061(b)(3)of the CEQA Guidelines as follows: Section 15301 exempts operation, repair, maintenance,permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Under the terms of the Lease and Management Agreement and the proposed Preliminary Use and Management Plan, there will be no expansion of use, and the property will remain in a natural condition and closed to public use. Section 15262 exempts a project involving only feasibility or planning studies for possible future actions which the agency has not approved, adopted, or funded. The project calls for further planning studies regarding changes to rangeland or agricultural resource management. No R-13-60 Page 9 decisions are being made now about future physical changes to use, management or improvements on the property. j The project is also exempt under Section 15061(b)(3), as there is no possibility the actions may have a significant effect on the environment. TERMS AND CONDITIONS Lease and Management Agreement Under the proposed lease and management agreement, the District will patrol and manage the properties in accordance with the requirements of the Preliminary Use and Management Plan. In addition,the lease assigns the existing leases with Driscoll Ranches to the District as follows: • Apple Orchard grazing and residence leaseback expire on November 1, 2013 • Event Center uses expires on November 1, 2013 • La Honda Residence lease expires on November 1, 2015 0 Equestrian License for boarding horses at the Event Center or adjacent to the La Honda Residence expires November 1, 2017 The proposed lease and management agreement term is for two years with authority to extend for an additional one year term under the General Manager's authority. It also provides for the District to assume all property management responsibilities of leasing to grazing tenants and renting the residential improvements when the current lease terms with Driscoll Ranches expire as identified above under the District's Property Management Program. Once staff has evaluated the access constraints of the Apple Orchard property, staff will also pursue renting the grassland areas of the Apple Orchard for livestock under the Resource Management Plan Addendum(see B either s f Driscoll Ranch long term grazing lease r r Attachment ) e t a part o the sco g gr g e se o under a separate grazing lease arrangement. Staff will return to the Board with this matter at a future Board meeting. The District will rent the residential improvements on a month to month basis as a private residence under the General Manager's authority. FISCAL IMPACTS Current Coastside Protection Area Fiscal Considerations The property is located within the service area of San Mateo County Fire, and the La Honda- Pescadero Unified School District. Under the terms of the District/County Fire and District/School agreements, the District is not required to pay the County Fire or School District fees when managing a property under a Lease and Management Agreement. The Coastside Protection Program included a Fiscal Analysis conducted by Economics Research Associates confirming the feasibility of implementing that Program. To ascertain whether the conclusions made in the Fiscal Analysis are valid for this particular project, staff has researched the specific site conditions and expected costs associated with the proposed purchase and subsequent management of the property. This site assessment indicated that management costs for the POST Apple Orchard and Event Center properties are expected to be consistent with the Fiscal Analysis projections. Furthermore, staff assessed the costs associated with this project and compared them to the Controller's most recent 15-year projections of cash flow,property tax revenue and operating R-13-60 Page 10 expenses. Staff therefore concludes that purchasing and managing this property will not result in any significant impact to the District's existing services, and that the District has the resources to sustain the lease and management of the property for the specified term. PUBLIC NOTICE Property owners adjacent to or surrounding the subject property, interested parties, Coastal mailing list and the La Honda Creek Master Plan mailing list. The agenda and this report have been made available on the District's website. Accordingly, all notice required by the Brown Act and the Coastal Protection Program has been provided. NEXT STEPS Upon approval by the District Board of Directors, the General Manager will execute the lease and management agreement and deliver an original agreement to POST. The District's Skyline Field Office will include the property into the patrol and management of La Honda Creek Open Space Preserve. The selection of a new long term grazing tenant for Driscoll and MacDonald ranches is anticipated to come to the Board for approval in September of 2013. Once the access to the Apple Orchard is evaluated, staff anticipates returning to the Board with a grazing lease recommendation for approval later in 2013 or early 2014. District property management staff will rent the La Honda Road residence when vacated. It is also anticipated that the purchase of these properties will come to the Board for approval sometime in 2015 once funding is secured. Attachments: A. Map B. Addendum to Resource Management Plan Prepared by: Michael Williams, Real Property Manager Contact person: Michael Williams, Real Property Manager Graphics prepared by: Michele Lanctot, Planning Intern Djerassi Resident - Artists •� �lo`lto of Detail fo,f S4 0drul( E Redgate Ranch A 2k t, (: I,rt N ..Apple Orchard" Cj`� Property L iS'Ft LP �_j (5 gq A r Event Center �, � Sam McDonald z ` (S.M. Co. Park) h Autho _ link-HMI C Attachment A-1 : POST (Driscoll) Apple Orchard Ft Event Center Midpeninsula Regional Open Space District Apple Orchard & Event Center Other Protected Open Space Private Property or Park Lands (MROSD) Driscoll Ranch �,= Other Public Agency - Developed Land May, 2013 MROSD Preserves Land Trust Non MROSD Conservation e MilesO 0.45 0.9 • a L or Agricultural Easement AppteOrcrerd_boa,dracker 11.5alt4'.road White the District sbives to use the best available digital data,this data does not i p.esent a legal survey and is merely a graphic illustration of geographic features. Attachment B Addendum - 1 : Driscoll Ranch — A Resource Management Plan June 2013 i � r Original Plan Prepared March 2005 By: Rana Creek Habitat Restoration Ecologic ATTACHMENTS TO ADDENDUM: 1. ATTACHMENT A-1—REGIONAL MAP OF APPLE ORCHARD & EVENT CENTER 2. ATTACHMENT B—EVENT CENTER MAP 3. APPLE ORCHARD AND EVENT CENTER ZOOM—FIELD MAP 4. APPLE ORCHARD MAP WITH PHOTO POINT LOCATIONS 5. PHOTO MONITORING—STOCK PHOTOS OF APPLE ORCHARD PROPERTY 2 P a e | ' | / OVERVIEW: | This is an addendum to the original Resource Management Plan, prepared in 2005 by Rana Creek Habitat Restoration and EcoLogic, for the 3,681 acne Driscoll Ranch. The original plan was prepared for Peninsula Open Space Trust (POST) in 2005 while the property was under POST's � ownership. In 2006the K4idpeninsu|a Regional Open Space District(District) acquired the Driscoll Ranch in its entirety from POST and adopted the Resource Management Plan as well as lease agreements for livestock grazing and residential structures. This addendum will add two (2) additional properties, the Apple Orchard and the Event Center, totaling 304 acres,to the original resource management plan /2DO5\. BACKGROUND: � | Location: The properties are situated in rural San Mateo County along La Honda Road (Highway 84) west of the Town mfLaHonda. The 292 acre Apple Orchard property is situated at the western edge � of the Town ofLa Honda with San Gregorio Creek running along its southern boundary and the La Honda Creek Open Space Preserve (Preserve) along its northerly boundary. The 12acre Event Center is located approximately two miles west ofthe Town ofLa Honda along Highway | 84. The Event Center parcel is located on the south side of Highway 84 with San Gregorio Creek running along its southern boundary. Property Description: The 12 acne Driscoll Event Center(event center) is relatively level, located in the flood plain of San Gregorim Creek which marks the properties southern border. The property includes several fenced corrals, horse barns, storage shed, a small office building and a rodeo arena. The San Gre8orio Creek riparian corridor is generally densely wooded with a mixture of oak, bays, � alders, firs and redwoods. Much of the riparian corridor, located nearest the corral and rodeo � arena, has been altered or replaced to accommodate the event centers infrastructure. � The apple orchard property consists of rolling grassland ridges, steep wooded and brushy � canyons, and a small but impressive redwood grove along San Gre0odo Creek which provides high quality riparian habitat. The perennial Herrington Creek touches the western end ofthe � property and an intermittent tributary to it cross the western portion of the property, and San 31Pa8e _ _ - Gregorio Creek forms much of the southern boundary. The property has a central unimproved ranch road with two access points: one fording San Gragohm Creek off ofLe Honda Road which provides seasonal access tm the western portion of the property, and the second off Sears Ranch Road in the town mfLa Honda at the properties eastern boundary. Several springs mnthe � ! property are developed for livestock watering troughs, but no ponds are known tobepresent. The terrain ranges in elevation from 300 feet near San Gregorio Creek up to 840 feet at the properties eastern boundary. Environmental Resources: The event center possesses significant watershed and riparian values along San GnegorioCreek where stee|head trout and [uho salmon are known Looccur. The Apple Orchard property received its name sake as a result of the small, historic senescent apple orchard located near the western boundary. The apple orchard property includes stretches of San Gregorio Creek and Herrington Creek, both known steelhead and Coho fisheries comprised of redwoods, alders, and willows. |n addition to the riparian corridors mn the property, annual grassland and coastal scrub habitats are present and include cmffeeberry, coyote brush, sticky monkey flower, sage, lupine, poison oak, and western leatherwood. The western |eathervvood is rare plant species and can be found between the grassland and wooded riparian area at the north west corner of the property. California red-legged frog and western pond turtle inhabit wetland and creek areas(URSCorporation, biological site assessment, May 3O13). � � � Historical Land Use: Current land use on the Event Center property includes equestrian facilities and horse barns for � breeding and stabling horses, a small office building, o rodeo arena and a corral facility for ~ livestock handling. The horse facility has received very little use in recent years and is currently � vacant. The rodeo arena has been utilized to host the Driscoll Ranch Rodeo in past years but � the rodeo has not been held there since 3Ol1. The arena is currently utilized occasionally for � local cowboys to practice roping and cattle sorting. The corral facility is currently utilized aya staging area for shipping/receiving livestock and for processing livestock that are run on the larger Driscoll Ranch property on the north side ofLa Honda Road. The main Driscoll Ranch is accessed through a tunnel on the north side ofthe Event Center property that runs under [a Honda Road. The tunnel is large enough to allow for livestock and small vehicles to pass through. 4 1Pmge � ' � The apple orchard property contains an old barn, a cabin, and livestock water troughs. The property has been utilized for livestock grazing for decades. The old barn and cabin have seasonal access and are located at the west end of the property near the apple orchard. There are no livestock handling facilities or corrals and the property cannot be accessed by truck and � trailer due to the condition of the ranch roads and narrow access points. The property has � historically been grazed by neighboring landowners with improved access and corral facilities nearby. RECOMMENDED LAND USES Proposed Land Use: EVENT CENTER: � The event center staging area and corral facility provide excellent year around access for � shipping/receiving livestock and livestock processing for cattle grazing on the Driscoll Ranch. � The current corral facility is comprised of some permanent pipe fencing, loading chute, and scale while much of the corral facility is comprised of mobile panels, including the rodeo arena. The current tenant retains ownership of the mobile panels and non-permanent infrastructure. | Maintaining a corral at this location is significant to the maintaining a livestock grazing operation on the Driscoll Ranch property and corral facility should maintained at the current location at the event center. |n the event that the current tenant vacates the property, anevx grazing tenant will need to improve the corral facility to replace the mobile panels that are currently utilized. It is suggested that permanent pipe corrals be constructed as an addition to � the existing permanent corral, either by the grazing tenant or a qualified contractor. Depending on the recreational needs of the District, a small livestock holding field may be constructed in addition to the corral. The holding field will consist of3'5 acres and should be constructed utilizing field fence and barbed wire with a minimum height of 54 inches to ensure livestock do not escape onto La Honda Road or impact recreational infrastructure. Afencad alley way will need to be constructed to connect the tunnel under La Honda Road to the corrals. � The equine facilities and horse barn as well as the office building are not associated with the grazing operation. � APPLE ORCHARD: 5 1 P a g e ' � � � The 292 acre Apple Orchard property is comprised primarily nfannual grasslands, scrub, and oak woodland habitats. Livestock grazing will be utilized to manage grassland habitat onthe � � property as well as reduce fire fuel levels by reducing dry forage and litter. Total carrying capacity estimates for the 2S2 acres of rangeland Vn the property are 22to 25 animal units per � � year or441o5O animal units for six months. These are estimated stocking rates and first year � � � stocking mn the property, ina normal rainfall pattern, should start with nm more than the lower number in the above ranges. Stocking intensity may require a downward orupward � | adjustment depending on precipitation quantity, distribution and average temperature. The ' � lessee shall be able tm make necessary stocking adjustments during the grazing season in order � to achieve the resource management objectives of the District. | Light to moderate year around grazing on the property is preferred to minimize the potential spread of invasive thistles. |f seasonal grazing is preferred, the property should be grazed from December through April with an additional grazing rotation from August through September. � | Water troughs, springs and natural seeps provide adequate livestock drinking water however, � additional spring fed water troughs may be installed to increase livestock distribution and . | control localized grazing intensity. In addition to water development, salt blocks and protein / supplements may be utilized to increase forage utilization by livestock. Supplemental feeding sights should be located no less than 300 yards from the nearest livestock water source. Photo monitoring and residual dry matter(RDM) measurements will be collected in the fall of / each year prior to the first significant rainfall,typically in September. RDM measurements will � b� r�cmrdedate�chphotonmmnitorinQpoint identified RDKn � � ' . � erfnrnnancestandardsareinc|udedbe|oxx: � 0 to 30%Slopes: � An average minimum of two inches to three inches of residual dry matter—approximately an / average ofGDO-1,OOO pounds ofRD&4 per acre as slopes become steeper. | / . � An average minimum of three to four inches of residual dry matter—approximately an average | mf1,0OQto1,2OO pounds per acre as slopes become steeper. � � For additional prescriptions regarding invasive plant management, infrastructure improvements/maintenance, and management of special status species, please refer to the | original Resource Management Plan prepared for Driscoll Ranch. / � 6 Page / � � � � � Djerassl ai w Resident Artists 46 we m 4 r� c • ' !' _ of t �,-�'" Detail .�w •n .......... t i , y <-Kahffl,E� t �, a L a a 'Apple Orchard" C'.r ' Property Rd ` / +�- • '' f Grt G l . Evant contor - Sam McDonald * ' {S.M. Co. Park} Attachment A-1: POST (Driscoll) Apple Orchard Et Event Center rl;dpenfnsu€a Regional ! Other Protected Open 5 Open Space District _. Apple Orchard 1f Event Center Pe Pa�P Private Property or Park Lands fMROSD) - Developed Land a � t Driscoll Ranch Other Public Agency "'"'" • May.2U13 lion MROSD Conservation � `�'--�� • ® MROSD Preserves Land Trust or Agricultural Easement U 04 U.9 � txaeaRran e„.�uze as..�+a.+ ,*.A.th.Wrtrict xtriKs to datitat data tb,data Wei rot re9ta,a tnat su+»y arW"nm"y a graph.t'rrtrattm cif 1-w phx fdarur. � I a La Honda Open Space Preserve 00 Driscoll Ranch Portion La Honda •. .. Residence 8i Event Center kccess Tunnel w s' POST 6r Lakrids 5 a 3 :g Y A Proposed Riparian Easement a a Attachment B: Event Center Ft La Honda Road Residence Properties tlidpeninsula Regional Open Space District Apple Orchard&Event Center Property Boundary (MROSD) a OVA Driscoll Ranch B May.2013 r $ Proposed Riparian Easement 46ks 0 0.04 0. Mil.the ontric t.strives to use the he:a a>ai{.hle di}nal data,this data dues rot rep r—t a tel.(s.-I a d is—qM graphic+axstratian or yeogrvhic 1.at— La Honda Creek Open Space Preserve (Driscoll Ranch Area) N "Apple rchard' z gr a enter' : La Honda Creek AL Open Space Preserve P (Driscoll Ranch Area) "'Appte orchard" 40, a t IRV P. P6 i 0 NA l • . � , • • . . OPEN SPACE Photo Point 1: Looking West from old barn toward the apple orchard. I I Photo Point 2: Looking east from the old barn. 11 Page Photo Point 3: Spring fed water trough directly north of the old barn. or � I Photo Point 4: Looking west toward old barn and cabin. i 12 � I Photo Point 5: Looking east from the road near water tanks. e- i:. Photo Point 6: Top of hill looking west back toward old barn and cabin. 13 Page S 3 � , F �M Midpeninsula Regional Open Space District R-13-63 Meeting 13-14 June 26, 2013 AGENDA ITEM 6 AGENDA ITEM Approval of a Recommendation from the Legislative, Funding and Public Affairs Committee to designate a memorial bench in honor of Betty Salveter at Rancho San Antonio Preserve GENERAL MANAGER'S RECOMMENDATION Approve the recommendation from the Legislative, Funding and Public Affairs Committee (LFPAC), and the request of Steve Salveter, to honor his wife, long time District docent and volunteer, Betty Salveter, with a memorial bench at Rancho San Antonio Preserve. Betty Salveter passed away on February 1, 2013. SUMMARY Steve Salveter submitted a request to LFPAC for consideration of a memorial bench at Rancho San Antonio Preserve to honor his wife Betty Salveter(Attachment 1). The Salveters began volunteering as District docents in 1992 and have resided at The Forum (senior residential community adjacent to Rancho San Antonio Preserve) for many years. At the May 7, 2013 LFPAC meeting the committee suggested that the memorial bench recognition be broadened to honor both Betty and Steve Salveter and this recommendation was approved. Subsequently, Steve Salveter reflected on the recommendation and felt it would diminish the recognition he wanted to be solely for Betty. Steve Salveter has sent follow-up communication (Attachment 2) to the attention of LFPAC to request that his original proposal be reconsidered and recommended to the full Board of Directors for approval. BACKGROUND The current Policy for Site Naming, Special Recognition, and Gift Naming Policy(Site Naming Policy)provides for memorial bench requests, under section IV. BENCHES, B. Constituent Memorial Benches. The applicable policy section reads as follows: B. Constituent Memorial Benches These are benches that have been requested by constituents in order to honor a deceased member of the public who was a significant supporter or a volunteer of the District ("Significant Supporters"or"Volunteers"as defined above), and are funded by the requestors who must pay $5,000 for the lifetime cost of the bench. LFPAC discusses R-13-63 Page 2 requests for these benches and decides which requests will be referred to the full Board for a vote. Constituent memorial benches must meet the criteria below. 1. Constituent memorial benches shall only be placed in locations that have been pre- determined by the District and approved by the Planning and Natural Resources Committee and by the full Board. 2. If a request for Special Recognition is approved by the Board, the requestor(s) shall pay for the cost of constructing, installing and maintaining a memorial bench by contributing$5,000 to a Memorial Bench Fund to cover the lifetime cost of the bench. The District will put this fund into an interest-bearing account which will be used solely for memorial bench construction, installation, repair, and maintenance. 3. Bench dedication or recognition plaques will be 2 x 6 inches in size. 4. Benches must be either a backed or a backless standard bench. DISCUSSION Steve Salveter is requesting that an existing bench at Rancho San Antonio Preserve be utilized to commemorate his wife by attaching a small metal plaque(Attachment 4). The bench is located near the small permit parking lot adjacent to the creek—the approximate location is shown the attached map (Attachment 3). Steve Salveter's original email letter of request to LFPAC acknowledges his understanding of the requirement to provide for the lifetime cost of the bench at $5,000. Foothills Field Staff made the suggestion to use the existing bench as Steve Salveter wanted to find a location in Rancho San Antonio Preserve. A sample of a memorial plaque with dedication language for Betty Salveter is attached (Attachment 4). Betty and Steve Salveter have been Outdoor Activity Docents (hike leaders), Daniels Nature Center Hosts, Volunteer Trail Patrol, Conservation Easement Monitors, Fremont Older Tour Guides, and Preserve Partners (fence builders/trail smoothers/yellow star thistle pullers). At one point, they also served as acting Volunteer Coordinators for the District, when that post was vacant. The District was a significant part of their life together and it brought them great joy to share their love of nature with others, and contribute to the stewardship of open space lands. Betty passed away on Feb. 1, 2013, after a long battle with Alzheimer's (Attachment 5). Also attached to this report is a photograph of Betty and Steve Salveter(Attachment 6), and a San Jose Mercury news article about both of them (Attachment 7). Steve Salveter indicated to staff that the location of the bench adjacent to the permit lot at Rancho San Antonio Preserve was perfect, providing a location within manageable walking distance for residents of the Forum. He also noted that he could not have found a more beautiful spot in the whole District and that Betty loved the nearby gurgling brook. FISCAL IMPACT This item would have installation and maintenance costs (materials and staff time)covered by the $5,000 required payment to the Memorial Bench Fund/Project Account by Steve Salveter, the memorial bench requestor. R-13-63 Page 3 BOARD COMMITTEE REVIEW LFPAC approved this item at its May 7, 2013 meeting. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This item is not considered a project under the California Environmental Quality Act(CEQA). NEXT STEPS Upon approval by the Board of this memorial bench request Public Affairs staff would move forward with the assistance of both Planning and Operations staff to implement the memorial request, including receipt of funds for lifetime cost of bench (installation of plaque, and overall repair and maintenance), and ordering and installation of a memorial plaque. Attachments: 1. Original Electronic letter/Memorial request to LFPAC—S. Salveter; 4-21-13 2. Request to LFPAC —Betty Salveter Only Bench— S. Salveter; 6-11-13 3. Rancho San Antonio Map—Permit lot bench location 4. Sample of Memorial Plaque for Betty Salveter—2x6" S. Betty Salveter— End of Life Celebration Program 6. Photo of Betty and Steve Salveter—2008 7. SJ Mercury Article—Betty and Steve Salveter at Windy Hill OSP- 1997 Responsible Department Head: Shelly Lewis, Public Affairs Department Manager Prepared by: Ren6e Fitzsimons, Docent Programs Manager/(Prior) Co-Acting Public Affairs Manager Contact person: Ren6e Fitzsimons, Docent Programs Manager ATTACHMENT 1 Open Space(Dist ictnalegio Memo ran d u m DATE: May 7, 2013 MEMO TO: Legislative, Funding and Public Affairs Committee THROUGH: Stephen E. Abbors, General Manager FROM: Renee Fitzsimons, Co-Acting Public Affairs Manager SUBJECT: Consideration of Memorial Bench Request for Betty Salveter This memo is being provided to the Legislative, Funding, and Public Affairs Committee (LFPAQ to accompany a request received by Stephen Salveter seeking consideration of a memorial bench at Rancho San Antonio Preserve to honor his wife Betty Salveter. The Salveters began volunteering as District docents in 1992 and have resided at the Forum for many years. Background The current Policy for Site Naming, Special Recognition, and Gift Naming Policy (Site Naming Policy) provides for memorial bench requests, under section IV. BENCHES, B. Constituent Memorial Benches. The proposed revisions to the Site Naming Policy being considered at the May 7, 2013 LFPAC meeting do modify the section of the policy that covers memorial bench requests. The current policy reads as follows: IV. BENCHES The District places benches in its preserves for three distinct purposes: A. District Rest Benches These benches provide constituents with a place to rest. District staff places these benches without involving a District committee or the full Board. Regular benches must be either a backed or a backless standard bench as described in Item IV. D. below. Page 1 of 3 B. Constituent Memorial Benches These are benches that have been requested by constituents in order to honor a deceased member of the public who was a significant supporter or a volunteer of the District ("Significant Supporters" or "Volunteers" as defined above), and are funded by the requestors who must pay $5,000 for the lifetime cost of the bench. LFPAC discusses requests for these benches and decides which requests will be referred to the full Board for a vote. Constituent memorial benches must meet the criteria below. 1. Constituent memorial benches shall only be placed in locations that have been pre-determined by the District and approved by the Planning and Natural Resources Committee and by the full Board. 2. If a request for Special Recognition is approved by the Board, the requestor(s) shall pay for the cost of constructing, installing and maintaining a memorial bench by contributing $5,000 to a Memorial Bench Fund to cover the lifetime cost of the bench. The District will put this fund into an interest-bearing account which will be used solely for memorial bench construction, installation, repair, and maintenance. 3. Bench dedication or recognition plaques will be 2 x 6 inches in size. 4. Benches must be either a backed or a backless standard bench. C. District Memorial Benches These are benches that are installed by the District in response to requests by the Board or a member of the Board to honor deceased "Founders", "Significant Supporters", and "Volunteers". 1. LFPAC can initiate a bench request and refer a decision to the full Board or individual Board members can initiate a bench request which will be referred to LFPAC for discussion before it is referred to the full Board for a final decision. Honorees must be deceased "Founders", "Significant Supporters", and "Volunteers" (as defined above). 2. For these benches there are no design specification limits or limits on their location. The District will pay for the lifetime cost of the bench. Page 2 of 3 Discussion Mr. Salveter is requesting commemoration of an existing bench at Rancho San Antonio Preserve. The bench is located near the small permit parking lot adjacent to the creek (Attachment A- map). Mr. Salveter submitted an email letter of request (Attachment B) and acknowledges his understanding of the requirement to provide for the lifetime cost of the bench. Betty and Steve Salveter have been Outdoor Activity Docents (hike leaders), Daniels Nature Center Hosts, Volunteer Trail Patrol, Conservation Easement Monitors, Fremont Older Tour Guides, and Preserve Partners (fence builders/trail smoothers/yellow star thistle pullers). At one point, they also served as acting Volunteer Coordinators for the District, when that post was vacant. The District was significant part of their life together and it brought them great joy to share their love of nature with others, and contribute to the stewardship of open space lands. Betty passed away on Feb. 1, 2013, after a long battle with Alzheimer's. Mr. Salveter indicated to staff that the location of the bench adjacent to the permit lot was perfect, providing a location within manageable walking distance for residents of the Forum. He also noted that he could not have found a more beautiful spot in the whole District and that Betty loved the nearby gurgling brook. Next steps If LFPAC agrees to forward this memorial bench request to the Board, the item would agenclized for the next available Board meeting and Mr. Salveter would be invited to attend. The Board has final authorization to approve the memorial proposal. If approved, Public Affairs staff would move forward with the assistance of both Planning and Operations staff to implement the memorial request, including receipt of funds for lifetime cost of bench (installation of plaque, and overall repair and maintenance), and ordering and installation of a memorial plaque. Attachments: 1. Electronic letter/Memorial request—S. Salveter; 4-21-13 2. Rancho San Antonio Map — Permit lot bench location Page of RAN-CH-0 SAN ---A-N -R-)NIOCounty Park and Open Space Preserve GJ,lIsj ,ad for bicyclists ].a o'—.Fail" -------- Water Tank Deer Appro)dmate location Of 'e vVisicles only. VA..'tk-- (Rslo) Meadow standard bench/ tits use Lower Lower Trail composite with back Trail. Meadow and no arms. Trdil* authorized 0.5 les beyond is point. 0.6 (Permit IRS%) Only) 21141 0.3 Deer Y, Hollow FariP (RS03) water 0 Tank 0. 37-19.96'N, 0.5 122`6.01'w &t 0.2 \ PC, I Note: ^k� Bicycles are not allowed Rancho West of Deer Hollow Faroo. 0.7 Rancho San Antonio County ounty Park jo^ 7 'ail T-h 4,* 1.6 Hammond-Snyder der Loop Trail 0.4' IA", 0.6 Rancho San Antonio County W'xs— Park is uvastigcd by W '—'j the Midpeninsula Regional 0.3 Open 5paLe District,as a tesult of a.T is Operations and Management Agreenst-rit with the Hollittv Farm " Santa Clara County Parks :x'A Z. 'kfl and Recreation DvIialtruent. 0-1 1 2 ILS12) I —1,P"k A-A N CL A irwi,aily of the County Park's facililves,in,luding paved paths,parking and Wl*flChAi1 aC(essililt e trouros, 111CCI thOW 1J &AnJAF established by the Anictitrans s with Rancho Disabilities Act.For more inforniation,refer to the San Antonio Mmkonit a. Count y Park Area section of this ItAil brochure. County Park 00 Z Lot*Trail mt, CUPERTINO CL. C Z 14.Lng K�,r h,% Midpeninsula Regional Open Spite District As—d $WTA CtAU CCAJ"PARK5 F-- Michelle Radcliffe From: on behalf of Stephen Salveter Sent: Sunday, April 21, 2013 1:55 PM To: Renee Fitzsimons Subject: Betty Salveter Memorial Bench Renee Fitzsimons, Acting Public Affairs Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 RE: Memorial Bench Request for consideration by the Legislative, Finance, and Public Affairs Committee/ Board of Directors My wife, Betty Salveter, and I have done various volunteer activities for the District for many years (approaching 20 years). We were Outdoor Activity Docents (hike leaders), Daniels Nature Center Hosts, Volunteer Trail Patrol, Conservation Easement Monitors, Fremont Older Tour Guides, and Preserve Partners (fence builders/trail smoothers/yellow star thistle pullers). At one point, we were the acting Volunteer Coordinators for the District, when that post was vacant for a while. The District was our Joy and our Life Together. Betty passed away on Feb. 1, 2013, after a long battle with Alzheirner's. I would like to sponsor and endow a Memorial for her. Your staff has suggested the existing bench by the Permit Lot at Rancho San Antonio, and I think it is perfect. I would pay for the bench and memorial plaque and the required contribution for maintenance. Would you please consider this at your earliest convenience? Best regards, Steve Salveter Cupertino, CA 95014 Renee Fitzsimons ATTACHMENT 2 From: on behalf of Stephen Salveter Sent: Tuesday, June 11, 2013 4:52 PM To: Renee Fitzsimons Subject: Memorial Bench Request for consideration by the Legislative, Finance, and Public Affairs Committee/Board of Directors Michelle Radcliffe, Clerk of the Board Shelly Lewis, Public Affairs Manager Renee Fitzsimons, Docent Programs Manager Legislative, Finance, and Public Affairs Committee(LFPAC) Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022 RE: Memorial Bench Request for consideration by the Legislative, Finance, and Public Affairs Committee/Board of Directors At the LFPAC Meeting on May 7, 2013,the committee considered a request from me, Steve Salveter, for a memorial bench to honor my wife Betty Salveter. During that discussion, Director Hanko made an extraordinarily generous suggestion that the scope of the bench be broadened to include both Betty and Steve Salveter. I was not prepared for the suggestion, and could not clearly visualize the ramifications, so I gratefully accepted the modification, Slowly I began to realize that this could slightly diminish the honor that belonged to Betty, and that my descendants could worry about a bench for me when the time comes. So, I respectfully request the Committee to change the scope of the bench to be for Betty Salveter alone and ask that the full Board of Directors consider that request as well. Best regards, Steve Salveter Cupertino, CA 95014 i ■ . i .� �" �. ■ 82 M 1 •-- Mountain View 8 �,. Sunnyvale t 85 o i Rr echo n,i '� n Alntonio Area oft Cupertino 3' Detail o: Location of existing bench d 11 low proposed for addition of memorial plaque Xx c • 9 Mora Trait RSt ot08 ° �fo Deer "Hollow Farm 03 � - P Path ,e O r ■ as � ,�: �1,��/' ancho Sari Antonio 4 L! tip bark. t a y`�' LoYote Tra,j Proposed Location for Betty Salveter Memorial Bench ATTACHMENT 3 Midpeninsula Regional r Open Space District MROSD Preserves Bench Location ---------- Trait (MROSD) E Management Agreement p Parking Lot - Minor Unpaved Road r June, 2013 Other Protected Open Space p Numbered Gate Minor Paved Road a Feet 250 soo 10 or Park Lands V Bett ySai.e[erBencnft.mnd While the District strives to use the best available digital-data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. v r • s :4 r .,-,, � .l•'cam'' 41Prn . Y � =. .,,�', ,:` <`►-'t+Is ems. �„ t!'..""�1,..." a�NN 4 ``,.-Y.' .'^.: 7� _ f -yJk ,� '� .s %i." �� •M � '- x'� as .. . .� �+_ �,��, ..fir.•,.,,, _ `j..y'e. R,Amp.-, "'�..: � ��ir. .•� � - ,� * _ a .� a. � �,�" �_._. °�♦ �q,., •,r ! 'n.Ali►ae ,re ♦.t.`-a v v�y rr .. y a µ .a ��M e?M F,.r,.`��aF�. ..�i�. '�yl','tw�4 �jt•.\ �,A4y�,'_.'y��. ,'"eft "c^� �, «ti � ,..� .p>iy,., ` .* +R.iy,.. 2e _ -♦;.L. ,':Ar. ,a ^y :R 1 ;�.. - x'r.s!i-- -s'r�»."�� "`� Vw r r ♦ Attachment , June • 2013 • Agendaitem • EXAMPLE OF MEMORIAL PLAQUE: Size 2 x 6"; to be installed on back of bench Betty Salveter, 1931 -2a 13 oil �iR4SD Docent, Friend of (Jpen Space In every walk with nature one receives far more than he seeks ... John Muir Bett Salveter, 1931 -2�13 y MR(}SD Docent, Friend of Open Space In every walk with nature ane receives far more than he seeks ... Jahn Muir I w L.ov&nq, Me*novy ATTACHMENT 5 $e ii / ScaveP. r Jw August 19 1931 ——February 1 2013 , y , Celebration and Remembrance Sunday, February 17, 2013 The Forum Cupertino, California "77�acuZ.ahc%r�P•1-no�`orzu�; but�ua-" �,john.�luu-- In Loving Memory of Betty Salveter Eliralx th Marie Bayless was born August 19, 1931, in Evans- ton, Illinois, to Harold Stanley Bayless and Bessie Nilssen. Her father had recently immigrated to the United States from New Zealand and her mother from Norway. Betty attended Northwestern University where she received her BA in Education, later receiving her Master's Degree in So- cial Work in Chicago. She began her career counseling young people as a school Social Worker in Evanston. While participating in a Singles Group at the Evanston Methodist Church Betty met Steve Salveter. They were married in 1963(49 Ys years ago)and lived in North- brook,Illinois,with their daughter Nancy. The family moved to Los Altos in 1972 when Steve received a transfer to California by IBM. In her new location, Betty's career in Social Work evolved into a position as Court Officer for San- ta Clara County's Family and Children Services. Her respon- sibility of placing at-risk children from troubled families into good foster homes was a challenge to Betty's caring soul. On many occasions she wanted to bring the children into her home. As an Officer of the Court,she was the epitome of a child advocate in the way she skillfully advised and counseled the Judges,while comforting and protecting the children. Betty and her beloved husband Steve shared a passion for the outdoors,hiking,and volunteering. One of their favorite haunts was the area around St.Joseph Seminary, which is now the location of The Forum, Deer Hollow Farm,and Oak Vallev Subdivision. Betty and Steve were docents with the Midpenin- sula Regional Open Space District. They led public hikes into many of the Preserves, including neighboring Rancho San An- tonio Open Space Preserve.They volunteered as docents at the Daniels Nature Center near Skyline Blvd.and Alpine Road. As an expert relating to youngsters, Betty delighted in explaining, the various displays,focusing microscopes so the children could observe the wiggling critters that were denizens of the surrounding areas,helping to promote their natural curiosity. The vacations Steve and Betty enjoyed usually involved some hiking. Their favorite vacation was hiking England,coast to coast, from the Irish Sea to I the North Sea. The trek took two weeks and cov- ered 192 mites, Betty had a smile that would melt glaciers. She n embraced Steve's large, loving family as her own. She traveled to Arizona to visit her mother-in-law,Marie Davis Salveter,and her daughter Nancy Lvnn Bruner,and her precious grandsons Daniel Holt Bruner (1.8),and Owen Quinn Bruner(9). Betty passed away in her sleep on February 1,2013,of Alzhei- mer's disease. CELEBRATION OF LIFE BETTY SALVETER The Forum Green Room February I7,2013 OPENING David Smilovitz—Pathways Hospice MEMORIES OF BETTY Will Hoggan—Nephew "HOW GREAT THOU ART" Will and Rebekah Hoggan—Nephew&Grand-Niece INVITATION TO SHARE THOUGHTS,MEMORIES Friends,Family,Forum Staff CLOSING REMARKS David Smilovitz—Pathways Hospice The Salveter-Bruner Family would like everyone to enjoy refreshments after the service r In lieu of fleuvm,thefamily requests donatitrns to t/re Peninsula Open Space Trust 222 High Street,Palo Alto,California 94301,or the donor's fiworite do it_y , „ g_ r°x, w r ey g apt, �- y ,f L + ATTACHMENT 7 SECTION d■ .-HiDWY■ AUGUST$, 199,■ SAN JOSE MERCURY NEWS Work piles up on trail t ` W�. i r•.s M ap . w , Vo!unteers B3ery ano Steve Salveter examine a specrmen to determine its source 0my dog Files rate concern in the trail surrey. Volunteers on lookout for outlaw doo-doo i 4$ Bl'MICRAE1.C'RONK Volunteers are conducting The birds and bees do it, aril a survey of park users and e%"i-r)pht9tk2It*xl fleas do it But w•la:n dogs do it on the trail- at whether they're cleaning ~, the Whin Hill alert Spa(v Ire- smv, it coutrtv- up after pets. ,C - Checking dog-waste piles r< DOGS might stem like a dirty job, but evidence that valuttes areLEA it's one of the uLskcs assigned to a with the trails. ' • c der of voltutte�e m rec�rttited by "tl l rt you think of t°crlttntc r- t' s� ° the Ilidlrertitt ttla Regiorud "tett hug for a public apart space agent Space l.7isttict cy,you rnigttt e�a�pecl to k>el;�� When they have their -poop trail huildin&s or maintenance, patrol" hats on. the volunte en: ftrhtg fences, orother such pro_ :up kx>king for hard—or soft— N.�. TBAI&V j-,0gr 4B A leash sign gently reminds trail users with opts Y 48P Poop patrol' ketps tally of dog droppings on trail rob Page IB i ITWLS ,jests.' said Pahl tihutt'at►, the Aft 1� ,I district's volunteer coordinator. "While those types of projects San mawo. Unta are available, we are seeking t' mare volunteers for this ern-site lft1dy Mill i spaceam Thei,l�`2- �t� W"it�rty Hill Pre- sere*, in and above the Portcela t Valley, is turrtecl for the d ne- LPoo give, breezy,grassmvered hilltop visible front many point.�a on the . ; Peninsula. It attxa is tiature, lov- ers, hikers, runrers, bic-ycWits4 mat„ ecl,testrians and visitors with The 1*10hatttaeers are conducting ' .. a OP- - Yearlong trail <letlSus sctr map * + �� of park users. :utcl whether pe�aerw r they're c ompbrb*with trail regu- a lations, Such as leash laws <utd Ga up cleaningafter pets.i -"' use WWS And thesec�ltart�rs are oil the case. "Volunteer trail patrol merry- officials said far fewer hors bers wear green %vsts whenever than dcc are t ing, brought to we're out on the grail. We want open S"-e pr rve s and that if people with questions or prob- the pcx rp piles were stacked d next lerns to come to us." :said volm- to each other, dogs would vein ut Leer Steve Salveter, 64. a retired a stalk. I134f cutrtputer ptx rartuner. "crash bothers and aruims me "I3ut vthert we're doing the trail much more than what d leave c:enstts, we don't want people to behind."volunteer Walt[dleaveill Said. rxttkw us. We're there to otmerve Gill. a 62-ycw—old miree frrmt and we don't Kant U) influencer the a e>ctronics md+tsxay, cheer their Wtavicljr.`° he said. the[tails while he tuts them"As Salveter and his wife, Betty. long as I'm there, I want to city sontething with the trail sy^stettt walked up the trust to Sausal to help people.- t Pond recently. "There's a lot 'ranldy,- he doesn't consider t more htnrrtart litter than dog litter„ counting dog-wasto piles a big t I pro mis a yotC he said. Dart of what he dm-s on the hulks. As they trekked through the Measuring the level of non- I woods, the Salveters observed ccxttpliattc-e vvill aid the board of scat and hfirwt droppings on the directors in decidin$c°t.trraent and f, trail.but there vt-as little evidence future uses of they parks„ said sj of dog lx-v that day" Malcolm Smith, ei s1ric4t public af- N ;a ', Volunteers m trained to differ- fairs officer. b entiate dog poop frcxn the scat[[or Smith added that: tht, di-rict tx coyote, deer and other inhabit. isn't dttrttpWig on drops.I Ier said itt ants of the preserve_ It has to do the past two ye us, trmis tlttt ieo with Shape, comistency and mi- alletw (109 Ott diStlict �trc.: r%.V s d� tent_ Emugh said. have doubled f"runt 't? to 40 l.ut Scat is ZuTeptable because the '"ai' bk; wu ats line dwre3.[Where else are •M___ they `uPIx)sed to goo Horses get IF YOU RE INTERESTED a lam, too. To vvuntee3 t� -- trail Sur- But when dogs der it, that's a vet° cail P.;)ui P.ci< mart at(650) horse Cara different color.Districi 691-1200 .+ # ,► a r Midpeninsula Regional ' Open Space District R-13-59 Meeting 13-14 June 12, 2013 AGENDA ITEM 7 AGENDA ITEM Authorization to Expend $113,000 in Additional Monies for Legal Services by the Law Firm Shute, Mihaly&Weinberger LLP on the Lehigh Quarry California Environmental Quality Act (CEQA) Litigation, for a Total Authorized Amount of$263,000, and Increase the Operating Budget by$41,000. GENERAL MANAGER'S RECOMMENDATION Increase the authorization for the General Counsel for litigation services by Shute, Mihaly& Weinberger LLP, regarding the challenge to the County of Santa Clara's("County") approval of the Environmental Impact Report("EIR") on the Lehigh Permanente Quarry Reclamation Plan Amendment ("Project"), as follows: 1. Increase the total amount authorized by$113,000 from the previously approved amount of $150,000,to a total not to exceed amount of$263,000 for unanticipated additional services relating to legal and subject-matter expert support of pre-litigation settlement efforts, coordination with fellow plaintiffs, air quality monitoring project work, and other unanticipated issues of legal complexity; 2. Increase the Natural Resources Department's Fiscal Year 2013-14 operating budget by $41,000 to cover the additional contract costs. SUMMARY The District has a contract with Shute, Mihaly& Weinberger LLP to represent the District in its challenge to the County's EIR on the Project. The original estimate for litigation costs was $150,000, which the Board approved on July 11, 2012. Due to additional service requests and issues not anticipated at that time, an additional $113,000 is required to pursue the litigation through the trial court phase, for a total not to exceed amount of$263,000. DISCUSSION The District entered into a Legal Retainer Agreement with Shute, Mihaly& Weinberger LLP on July 6, 2012, to review the Draft and Final EIR for the Lehigh Permanente Quarry Reclamation Plan Amendment("Project") and related documents as necessary to provide the District with an evaluation of a potential challenge under the California Environmental Quality Act to the County of Santa Clara's certification of the EIR and approval of the Project. R-13-59 Page 2 On July 11,2012, the Board met in closed session regarding the Lehigh quarry operations and approved outside legal services with Shute, Mihaly&Weinberger LLP approving the expenditure of the estimated litigation costs of up to $150,000. As the Board is aware,however, before the litigation was filed on November 29, 2012, the District engaged in extensive settlement efforts with the County and Lehigh. Many technical issues were raised and explored in those efforts at resolution, requiring support from the Shute, Mihaly&Weinberger law firm and related air quality and mining experts retained under that litigation contract. As previously reported to the Board, these costs were absorbed by the litigation budget,though they were not included in the original $150,000 litigation cost estimate. There was also a separate related lawsuit filed by the group Bay Area Clean Environment Inc., challenging the same Project under CEQA. This created an additional need for litigation counsel review and coordination of our case with the filings, record preparation, briefing, and issues that were developing separately in that case. Like the negotiation support work, this too involved using litigation counsel funds for tasks not included in the original estimate. These additional sources of demand for litigation counsel services, as well as other legal issues encountered and discussed in closed session, all combined to drive up the costs for this litigation to a revised estimated total of$263,000 to get through the hearing on the merits, which is now scheduled for September 13, 2013. Prior to the completion of the litigation record and first round of briefing, staff had allocated $80,000 in the current fiscal year budget which, combined with last year's $150,000(only $142,000 actually used)budget, was thought to contain enough to support both the litigation and the above-described related additional contract tasks. Cost estimates from the law firm are now more exact as the litigation moves to the final stages of briefing and oral argument (the final task prior to a ruling from the court on the case). Thus, to support the increased contract work with the necessary budget for the remainder of this fiscal year requires an additional $41,000. FISCAL IMPACT The FY2013-14 Natural Resources Department budget will require an increase of$41,000, which will cause the operating budget to exceed the OpEx Guideline of 55%. However, the General Manager proposes to cover these additional costs with funds from the fees paid to the District by Santa Clara County Parks for the District's management of the County's facilities at Rancho San Antonio Open Space Preserve, as are all of the costs for the Lehigh litigation and air monitoring program. This use of Rancho Agreement funds will offset the $41,000 increase, enabling the District to remain within its OpEx Guideline. BOARD COMMITTEE REVIEW No Board Committee review is required for this portion of the Project. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. No additional notice is required. R-13-59 Page 3 CEQA COMPLIANCE The proposed action is not a project under CEQA and no environmental review is required. NEXT STEPS Upon Board authorization, the General Manager and General Counsel will amend the contract with Shute, Mihaly&Weinberger LLP to reflect the additional $113,000 of anticipated costs, and prepare a$41,000 budget adjustment for the same purpose. Responsible Department Head: Kirk Lenington,Natural Resources Manager Prepared by: Sheryl Schaffner, General Counsel Contact person: Sheryl Schaffner, General Counsel Midpeninsula Regional Open Space District R-13-14 Meeting 13-61 June 26, 2013 AGENDA ITEM 8 Authorization to Award a Stand-By Contract to Balance Hydrologics, Inc. (Balance) for Corrective Engineering and Design Services for the El Corte de Madera Creek Staging Area Project at El Corte de Madera Creek Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to award a stand-by contract to Balance Hydrologics, Inc. (Balance)for a not-to-exceed amount of$55,000(which includes the base contract amount of $45,582 and a 20%contingency amount of$9,418) for corrective engineering design, and oversight of the resulting additional work, on the drainage system of the staging area at El Corte de Madera Creek Open Space Preserve. SUMMARY The Staging Area and Connector Trail Project at El Corte de Madera Creek Open Space Preserve was constructed in the summer and fall of 2012. Subsequent rains, three storm events over the weekend of December 1, 2012 and a storm event over December 24, overwhelmed the new storm water retention basins and required emergency repair and action to manage the overflows from the basins. Staff has been working with ARCADIS, the current project engineer, and Balance, the peer reviewer engineer,to resolve the situation. However, if an acceptable final corrective design is not received from ARCADIS by the end of June, staff recommends that a stand-by contract be awarded to Balance to assume the project engineering services and complete the design work and any needed permitting coordination in order to complete construction before October I',the deadline set by San Mateo County to finish all work requiring ground disturbance. DISCUSSION The Staging Area and Connector Trail Project at El Corte de Madera Creek Open Space Preserve was constructed in the summer and fall of 2012. Three storms that occurred over the weekend of December 1, 2012 and a subsequent storm on December 24, 2012 overwhelmed the new storm water retention basins and required emergency repair work to manage the overflows from the basins. Staff worked with ARCADIS, the current project engineer, and Balance,the peer reviewer engineer, to further analyze the situation. This subsequent evaluation of the existing drainage system and the repairs made to date has determined that further long term changes to the R-13-14 Page 2 drainage system are still needed. Staff is currently working with ARCADIS, with Balance peer reviewing and providing comment, to obtain an adequate correction to the failures of the drainage system. However, if an acceptable corrective design is not received from ARCADIS by June 28, staff requests that a stand-by contract be awarded to Balance to assume the project engineering services and complete the design work and any needed permitting coordination in July to ensure that construction can be completed before October I st, the deadline set by San Mateo County to finish all ground disturbance work. The requested contract would cover the costs incurred by Balance to prepare revised construction plans reflecting the changes to the drainage system needed to resolve the drainage issue and protect the downslope neighbor. The contract would also cover Balance's work to oversee construction and to prepare any further documentation needed to final the permit. Based on Administrative Policy 04-04 "Administrative Policy: Public Contract Bidding, Vendor, Professional Consultant Selection and Purchasing,"and the Board's "Public Contract Bidding, Vendor, and Professional Consultant Selection, and Purchasing Policy", staff is proposing that this be a sole source contract with Balance due to the peer reviewer's extensive knowledge and experience of the issues with the drainage system. The District has invested at least $2 1,000 in Balance's services on this project to date. Due to their intimate knowledge of the project, proven level of engineering hydrology expertise, and the time-sensitive need to resolve the performance of the basins prior to the onset of the next rainy season to protect the downslope neighbor, the General Manager recommends continuing with Balance to complete the project. Below is an excerpt from Administrative Policy 04-04: "Ill.B. Limited Availability/Sole Source Occasionally, ... supplies,material, equipment,or services are of a unique type,are of a proprietary nature,or are otherwise of such a specific design... or are specifically necessary for purposes of maintaining cost effective system consistency, so as to be available from only one source. The Department Manager may dispense with the requirement of competitive bids ... i after reasonable efforts by District staff to find alternative supplies,there exists only a single source." Further, the"Public Contract Bidding, Vendor, and Professional Consultant Selection, and Purchasing Policy" provides, under section III "Exceptions to Standard Purchasing Procedures," part D "Professional Services,"that the selection of professional consultants such as this one ,,should be individually selected for a specific project or problem with the objective of selecting the most qualified consultant at a price that is fair and reasonable." At this juncture, staff believes that Balance is the most qualified consultant for this project and is available at a price that is fair and reasonable. Staff will pursue recoup of these costs. FISCAL IMPACT The FY2013-14 budget contains sufficient funds to cover the costs associated with this work, including the additional $55,000 for the stand-by contract. R-13-14 Page 3 BOARD COMMITTEE REVIEW No committee review is required. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. No additional notice is required. CEQA COMPLIANCE Staff completed a Mitigated Negative Declaration for the Project, which the District Board of Directors adopted on February 10, 2010. A Notice of Determination was filed with the San Mateo County Clerk Recorder on February 16, 2010. The District Board of Directors adopted an Addendum to the Mitigated Negative Declaration on March 14, 2012. Staff does not anticipate changes in the analysis or finding of that document as a result of this corrective work, based on current information. III NEXT STEPS Upon approval by the Board of Directors, the General Manager would be authorized to a stand- by contract with Balance to cover corrective engineering services to make long-term changes to the drainage system the Staging Area and Connector Trail Project. These funds will only be II used as needed. Responsible Department Manager: Tina Hugg, Acting Planning Manager Prepared by: Tina Hugg, Acting Planning Manager Contact person: Same as above 1. Item 5: My big question here is: is there something we can do earlier and more aggressively to improve riparian habitat? On Friday, staff will GPS the existing vegetative riparian buffer for the Event Center and the two residential parcels POST owns which the District is seeking a riparian conservation easement across. Staff will also GPS the water lines and the adjudicated water pumps in San Gregorio Creek for each of these properties. 2.* Could staff summarize the importance and status of San Gregorio Creek according to the various studies including the San Gregorio Watershed Management Plan and Coho Salmon Restoration plan, especially recommendations and priorities for this stretch of the creek? Steelhead and Coho salmon are known to spawn in this section of San Gregario and Harrington Creeks, and the presence of aquatic invertebrates and low sedimentation in the stream gravels indicate good water quality. . By all accounts, this is a highly productive reach of creek for the fishery. 3.* According to the EIR and roads studies, are any of our roads (or trails) contributing to the sedimentation problems? Existing roads on the current La Honda Creek OSP are sources of sediment to the watershed, identified in the road and trail inventory. The La Honda Creek Master Plan includes extensive road repair projects to address this. Currently, staff is pursuing grant funding from the California Department of Fish and Wildlife to implement these projects. Furthermore, the Board has recently authorized funding to implement high priority projects, including road rocking and cattle exclusion fencing, approved last meetin). Finally, the northeastern portion of the Preserve is underlain by Butano sandstone and, due to the high erosivity of this substate, has been designated as a Conservation Management Unit (ie, no public access). 4.* The event center was built close to the creek - how much of a setback is there and how much of a problem is this? Do we need to make it part of preliminary use and management to create a setback of at least 50-100 feet? This will be measured accurately by GPS on Friday. Rough measurements indicated the livestock staging area improvements are 40 to 80 feet from the creek. After determine the existing conditions, staff will evaluate an appropriate buffer. 5,* What is anticipated process for determining future uses of event center and stables? A. Livestock grazing will continue at the Event Center with Driscoll Ranches until the lease expires on November 1, 2013 and with the new long term grazing tenant selected through the RFP process under the existing grazing resource management plan. It is anticipated that the recommendation for the new grazing tenant will come to the Board for approval in September of this year. B. Use of the ranch office and storage barn as interim Coastal Office Area is also anticipated to come to the Board in September 2013. C. Staff will continue to gather public input on potential uses of the Event Center and equestrian facilities on the district Web page as discussed in the Real Property Committee section of the Board Report. D. In the future, Planning Department staff will amend the La Honda Creek Master Plan to include the additional parcels, and will hold public meetings/workshops, conduct stakeholder outreach, and consult with Resource Agencies to develop protection and enhancement measures or San Gregorio Creek, determine what public access facilities are appropriate and where, and implement those uses of the Event Center that are within the District's Mission, are sustainable, and are desired by the community. E. During the development offuture Action Plans, the Board will have the opportunity to prioritize the above Planning project 6.* Are we seeking partners and developing conditions (including protection of creek) to manage any future programs (such as training)? As mentioned above, the District is partnering with POST to provide a riparian buffer on the two residential parcels west of the Event Center. The San Gregorio Creek riparian area on the Event Center and portions of the Apple Orchard provide health spawning for Steelhead Trout and Coho salmon. Natural Resource staff is working with NOA fisheries and California Department of Fish & Wildlife to evaluate this watershed for protection and future enhancements. Any potential future programs will evaluate and determine uses and potential partners as part of the subsequent planning process. In addition POST is working with Vida Verde as potential tenant and future owner of the two residential parcels. Vida Verde is a non-profit environmental education organization which provides inner city youths an opportunity to learn about environmental education and agriculture. There may be opportunities.for the District to work with Vida Verde as a partner as well. 7.* There is a choice to be made between seasonal and year-round grazing. What would the impact difference be for riparian habitats for red legged frog, salmon, other species of interest between the two for the various grazing areas? California Red-legged frog(CRLF) benefitfrom the impacts of livestock grazing,particularly in and around aquatic areas. Year-round moderate grazing provides more flexibility in managing habitat for CRLF,particularly on the Driscoll Ranch which has several pastures to rotate livestock throughout the year. The benefits of moderate year-round grazing far outweigh the benefits and risk associated with grazing the property seasonally with stocker cattle. Potential negative impacts to coho and steelhead will be minimal because livestock have restricted access to riparian corridors and adjacent pastures have large vegetative buffers between grazed sites and the stream course. 8.* Demolition: what buildings are proposed to be demolished with this approval? POST owns the two equestrian barns and storage barn which may be dismantled and sold. If the equestrian bars stay on the property, staff'will assess their potential uses taking into consideration the equestrian communities expressed interest expressed at the Real Property Committee mmeting.The District is interested in the storage barn for Operational purposes. Small sheds or structures which are dilapidated condition or do not needed will be removed and disposed. Larger structures or residences will be assessed during the lease and management term. 9.* p. 7: resource management : do we want to only assess potential for in stream or riparian restoration or direct staff to develop options to implement highest order priorities, whether it's sedimentation or large woody areas Creek sedimentation will be assessed on the properties and in the upland areas as part of the road and trails inventory. It is good to consider both sedimentation and in stream restoration. 10.* rangeland management: continue year-round grazing until November 2013. Then decision comes for year-round vs. seasonal? Please summarize pros and cons. Seasonal vs year round grazing is addressed in the Addendum to the La Honda Creek Resource Management Plan (Attachment B to the Board Report): "Light to moderate year around grazing on the property is preferred to minimize the potential spread of invasive thistles. If seasonal grazing is preferred, the property should be grazed from December through April with an additional grazing rotation from August through September. Also, see the answer to question 7 above. 11. * fences and gates: " fence sensitive riparian corridors to minimize impacts of cattle and horse if deemed necessary". when will plan be developed for this? The Apple Orchard property already contains adequate fencing to restrict livestock access to riparian corridors. A small section of fence is planned for construction this summer to limit livestock access to a small section of Harrington Creek on the Preserve. Adequate fencing is already in place on the rest of the Preserve. 12.* future renting of Apple Orchard for grazing(p. 9): since access is seasonal, this would be seasonal grazing? Future grazing practices on the Apple Orchard property will be determined by District staff once a tenant is selected for the property and access routes are further assessed. The Apple Orchard property may be grazed by the tenant who grazes the Preserve, though access from the Preserve requires crossing a railroad car bridge. A neighboring property owner is a second option, as the neighboring property provides better year around access off of Sears Ranch Road and has livestock handling facilities. 4 Midpeninsuia Regional ' Open Space District To: Board of Directors From: Stephen E. Abbors Date: June 26, 2013 Re: FYI l G # " la RegionalOpen Space District Memorandum DATE: June 19, 2013 MEMO TO: Board of Directors THROUGH: Stephen E. Abbors, General Manager FROM: Matt Baldzikowski, Resource Planner III SUBJECT: Air Quality Monitoring at Rancho San Antonio At the January 91h, 2013 regular meeting of the MROSD Board of Directors,the Board authorized contracting with Winegar Air Sciences for a year-long air quality monitoring study at Rancho San Antonio Open Space Preserve. The preliminary report for the first quarter of 2013 has been completed and is attached. The data presented is for the early implementation of the monitoring study which includes the period of initial instrument installation and trouble-shooting. Only general air quality parameters (PM 10, PM2.5 particulate matter, and black carbon) are included in this report, along with a listing of instruments installed with data collection in progress. The Board will be presented mid-year data at the July 24, 2013 Board meeting. This will include preliminary data similar to this first quarter, and additional preliminary data from the drum sampling collection currently in analysis at U. C. Berkeley. A brief presentation by the consultant will accompany the mid-year data. Open Space District—Rancho San Antonio Air Monitoring Program Update: First Quarter 2013 (Preliminary data, subject to change) June, 2013 Eric Winegar, PhD Winegar Air Sciences Annex—Main Station Trailer with Monitor Inlets Instruments inside I i r f I j i i w f Instrument Inlets and Weather Sensors DRUM Samplers (Black and Silver boxes) Instruments Operating: • PM 10—hourly averages 0 PM2.5*—hourly averages 0 Black Carbon-5 min averages 0 DRUM sampler-8 Channel (six weeks-3 hr resolution; 8 size fractions) 0 DRUM sampler-2 channel (12 weeks-6 hr resolution; 1 size fraction) • Weather sensor(wind speed, wind direction,temperature, RH, BP, rain) 0 Toxics (VOCs, Hg, Cr6) This analyzer is extra; was not in original scope Data Caature • Gaps—mostly early in year for continuous analyzers • Power outages from Annex power supply early in quarter; resolved • Equipment failures, resolved as needed • Lab analysis of sampling media for toxic components in progress, preliminary results anticipated in July Preliminary Data Summary PM10/PM2.5: Averages are indicative of low-level concentrations. I PM10-avg PM2.5-avg 0.05 0.04 - M � 0.03 --- E * 0.02 0.01 - 0 0 0 0 0 0 0 0 o io m m m en rn rn m rn m O O O O O O O O O N rV N N N fV N N fV 14 14 a O O N N N 4 =- M c-1 e-1 e-i N r 4 M M Time Series Plot(24-hr Avg): PM10/PM2.5 Units: mg/m3 Average: PM 10=0.018 mg/m3/PM2.5 =0.012 mg/m3 For comparison: CA Standard= 0.020 mg/m3 on annual basis No major indications of impact from an specific sources however, detailed analysis E J p Y p Y (e.g., comparison with wind data) remains to done, including other data sets such as elements (metals) from DRUM samples, which are in progress. 1 Black Carbon: Average: —300 ng/m3, which converts to about—600 ng/m3 DPM. Average is—1000 ng/m3 for urban areas BC UVPM 5000 4500 4000 R 3500 E 3000 'P 2500 5 2000 m 1500 1000 500 0 . .. .. .. .. .. .. O.. .. .. o 0 0 0 0 0 o O O O O O O O O O N e4 N 1-1 N N M M Black Carbon—]Q 2013 (Note: large spike at end of month is under investigation) Other spikes remain to be analyzed in conjunction with wind data. ................................................................ .._...... ......................................... .. ........... ... ..� BC UVPM 1400 1200 1000 800 600 400 200 0 O N c5t .N-I M O N It 7! m O O fV Q O M M M M M � N M 14 e-1 1-4 �q -4 M M M fn M -i O O O O O .-r � �q r-I -4 O N N N N N O O O O O N \ \ \ \ \ N N rV fnl tV \ 111 Lh to L1') L11 \ e\-1 e\-1 e\-I 1-1 1-4 e\-4 Example Daily Plot of BC—Lower in daytime, higher at night(due to wind/dispersion conditions) UVPM (indicator of`fresh' diesel) is higher, suggesting nearby sources (general ambient air from urban areas, inc. I-280, or other nearby industrial sources) DRUM Sampler—Elements in 3 to 6 hour resolution: Currently in analysis at UC Berkeley Advanced Light Source (Synchrotron). Data anticipated in by I"week of July. Toxics: In progress—sampling conducted in mid-June, preliminary data expected early July. II' ' I i I it �I I i i 1 PG&E Trail �.�• � l ICI fifth— i s 4 r� ♦ �+ 'a 1� PM 10 Monitor with Solar Panels t Y*Yr. 11� III � DRUM sampler/Aethalometer Set Up, with Solar Panel Power Supply Instruments Operating: • PM10-5 min/15 min Averages(two different monitors) • Black Carbon-5 min • DRUM Sampler-3 hr time resolution, with 8 size fraction, analysis for metals/elements • Toxics—VOCs, mercury I� Data Capture • Some issues with power output from solar units • Some loss of night-time data • New batteries recently installed to correct Data Summary PM10: Average= 0.017 mg/m3, identical to Annex P M 10... 0.06 0.05 M \E 0.04 00LE 0.03 0 0.02 a 0.01 0 0 0 0 0 0 o co 0 0 � � � � � �. O \ \ \ O\ \ O\ N N N N '\ I- M M M M N PW N N Example Set of Data: PG&E PM 10 Slightly higher levels than at Annex; Further analysis required DRUM Sampler: Sampling in Progress Toxics: In progress—early July Deer Hollow gip,�r PM 10: • - PMIO only Deer • • averages. 0.12 - 0.1 - 0.08 - E 0.06 K. 0.04 0.02 0 (5 Cn M M M M M M Cn M en rq rr -4 -4 4 14 14 1-4 0 0 CD 0 CD 0 a 0 CD CN Nr*4 C4 r4 rIj r-4 N N N C11 Nr4 M rn rn -- -- --M rn rn Cn M rn Cn rn Deer Hollow: Low general concentrations (similar to Annex), with sporadic high spikes--cause uncertain at this point, though probable local source get Open Space(Dist DisRtrict M e m o ra n d u m DATE: June 26, 2013 MEMO TO: MROSD Board of Directors THROUGH: Stephen E. Abbors, General Manager FROM: Ren6e Fitzsimons, Docent Programs Manager SUBJECT: OMBUDSPERSON RECRUITMENT FYI At its May 7, 2013 meeting the Legislative, Funding, and Public Affairs Committee (LFPAC) approved and recommended that a new recruitment and selection process begin in order to fill the District Ombudsperson position vacancy. LFPAC reviewed the Ombudsperson position and recruitment materials (Board resolution; description of roles and duties; desired qualification criteria; application form and supplemental questionnaire). Upon Board approval, staff will implement the streamlined process established in 2011 (at the time of the prior Ombudsperson position vacancy). Background In February 2013, Erik Allen resigned as the District Ombudsperson. Mr. Allen was the District's second Ombudsperson. Carol Joyce was the first person to fill the role and served from 2004-2011. Staff will begin the recruitment process to fill the District Ombudsperson vacancy following Board approval. The recruitment will be open for at least 30 days. The District will advertise the recruitment on the District's website, in local newspapers, and it will be posted in various public areas within District boundaries and in surrounding cities both within and without the District's boundaries. Recruitment announcements will also be sent to the San Jose State University Communication Studies Department for consideration by students in the graduate program. An additional suggestion was made to ask the Vision Plan Community Advisory Committee (CAC) members to recommend potential candidates — position announcement and application information can be provided to the CAC. Next steps After the Board's approval of the selection and recruitment process, staff will begin the advertisement process. After applications have been submitted, LFPAC will screen the applications and return to the Board with the top applicants (up to four). The Board will then schedule interviews, followed by selection and appointment of an Ombudsperson either at an upcoming Regular or Special Board Meeting. If the Board desires to re- interview applicants (2nd round), it can decide to hold another round of interviews as needed. � � � | � June 17, zo)3 | Samuel Schuchst, Executive Officer � State Coastal Conservancy � 1330 8roadvvay,13" Floor Oakland,LA94612 Re:Grant Agreement No.1a-n8o for Mount Urnunhunn Dear Sam, On behalf of the entire Midpeninsula Regional Open Space District staff and Board, I'd like to take this opportunity to extend our deepest gratitude to the State Coastal Conservancy for awarding us the very the generous grant that will fund the public access improvements at Mount Urnunhurn' The District Board of Directors expressed their excitement and sincere appreciation last Wednesday at their regular meeting when they unanimously accepted the funds. � � With the exception of grants to acquire real property,this is the single largest grant the District has received |n its 4o-yearhistory. This project isa once-in'a-|ifet|mne opportunity to open mountain top in the Bay Area to the public on par with Mt.Tamalpais, Mt. Diablo,and Mt. Hamilton. Prominent � signage will remind every member of the public who visits Mount Umunhurn that the State Coastal | Conservancy provided a critical contribution toward making this dream a reality. | � K8y staff looks forward to continuing the momentum generated by this project andnnoving|t forward quickly for public access to the summit in 2017. � Sincerely, | � | � � � Stephen E.Abbors,General Manager � � mo SCC Board of Directors ' / Amy HutzeLSC[ Program Manager,San Francisco Bay Area � � Jeff KAe|by,5[C Project Manager,San Francisco Bay Area ` � M8RC)SD Board ofDirectors � Meredith Manning,MROSD Senior Planner � � Open Space Midpeninsula DisR egional trict Memorandum DATE: June 26,2013 MEMO TO: MROSD Board of Directors THROUGH: Stephen E. Abbors, General Manager FROM: Tina Hugg SUBJECT: Cooley Landing—Project update This memo is being provided to update the Board on the status of the Cooley Landing Project's Phases 11 and III(out of approximately six). Phase I of Cooley Landing Park(Park)was completed and opened last summer. Phase I included site remediation, landscaping,and a trail loop. In December,the City of East Palo Alto(City)hired a new project manager, Peter Geraghty,to succeed Construction Manager Shannon Alford, whose contract ended last summer,and to begin Phase 11 and III work. Phase 11 includes the following: • install underground utilities that will service the Park • improve and pave the access road to the Park and Ravenswood Open Space Preserve(Preserve) • pave the Preserve's parking lot and correct current drainage issues • re-plant the landscape strip along the access road and weed and re-plant the Park Engineering plans for the access road are nearing completion. District staff has provided input during this process. The City's goal is to bid Phase 11 out and implement the project between September 2013 and January 2014,outside clapper rail nesting season. The clapper rail is a federally protected endangered species. The Park and Preserve would be closed for these months to allow for construction activities within the access road. Phase III involves the following: e design a new building to replace the existing boat building located on the City's property 9 complete the Bay Area Ridge Trail spur through the Park The City Council recently approved demolition of the existing boat house and hiring an architectural consultant team to design a new environmental education center that would have a similar aesthetic as the existing building. The City will be releasing a Request for Qualifications and Proposal shortly. Next Steps Staff will be working on Amendment No. 2 of the existing Partnership Agreement between the District and the City to allow for implementation of Phase 11 and III work. Staff anticipates bringing this amendment to the Board in August or September.