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HomeMy Public PortalAbout06-17-1997 Regular Session . . . ATTACHMENT VI ~. ." 1 4:j'{. ~', MINUTES HH..LSBOROUGH TOWN BOARD June 17, 1997 7:30 PM, Police Department Training Room The Hillsborough Town Board met in regular session on June 17, 1997 at 7:30 PM in the Police Department Training Room. Present for the Board Meeting were Mayor Horace Johnson, Commissioners Remus Smith, Richard Simpson, Catherine Martin, Kenneth Chavious, and Commissioner Evelyn Lloyd. Staff present were Interim Town Manager Sherry Carter, Town Clerk Donna Annbrister, Town Engineer Tom Hartye, Sanitation Superintendent Pete Champion, Police Chief Nate Eubanks, Sergeant Judy Jacobs and Planning Director Margaret Hauth. I. PUBLIC REARING To receive public comments on a draft long-tenn solid waste management plan for the Town of Hills borough. Mayor Johnson opened the Public Hearing at 7:32 PM, Gayle WIlson from the Town of Chapel Hill presented the long-tenn solid waste management plan which has been approved by Chapel Hill and is under consideration by the Town of Hills borough, Carrboro and Orange County to the Board for their consideration, He asked the Board to consider approving the plan with goals of reducing mixed solid waste and construction waste by 45% in 2001 and 61% in 2006. Mr. B. B. Olive addressed the Board and expressed his concerns that the Town should consider alternatives to the use of the landfill. Mayor Johnson closed the Public Hearing. II. PUBLIC CHARGE Mayor Johnson read the Public Charge. III. ADDING ITEMS TO THE PRINTED AGENDA Commissioner Smith requested to add a parking request from the Tourism Board. This was added to the Agenda as Item vrn.H. Commissioner Simpson requested to add a discussion on the history behind the Fairview Sub-Station. This was added as Item IX.C. By consensus, the Board also agreed to add the Fairview Sub-StationIMobile Unit to the agenda for the July meeting. 1 . . . 149" IV. AUDIENCE COMMENTS A. Matters on the printed agenda There were no comments. B. Matters not on the printed agenda George Horton requested the Board add a discussion regarding the Scotswood Development annexation request. This was added as Item IX.D. V. APPROVAL OF THE MINUTES OF THE MAY 12m. MAY 14m. MAY 20TIl. MAY 27TI1. AND JUNE 2ND TOWN BOARD MEETINGS Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board moved to approve the minutes of the May 12th, May 14th, May 20th, May 27th, and June 2nd Town Board Meetings as presented by a vote of 5-0, The motion was declared passed. VI. REPORT FROM TR1i: INTERIM TOWN MANAGER Interim Town Manager Sherry Carter reported on the status of the stoplight at the Faucette Mill Road intersection. She informed the Board that NCDOT's final design will not be ready until late July or early August. Carter told the Board that the property at the corner of Faucette Mill Road and Cornelius Street cannot be purchased until that time. Carter informed the Board that the official Census began on June 2, 1997 and is expected to be completed by June 20, 1997. VII. REPORT FROM THE TOWN ENGINEER Town Engineer Tom Hartye presented a status report on all current water/sewer projects. By consensus the Board requested that the Engineer update them on reservoir land acquisitions during the Closed Session at the end of the meeting. vm. ITEMS FOR DECISION - REGULAR AGENDA A. Adoption of the FY 97-98 Budget Ordinance. Interim Town Manager Sherry Carter presented the FY 97-98 Budget Ordinance to the Board for their consideration. 2 . . . · 150 Upon a motion by Commissioner Smith, seconded by Commissioner Chavious, the Board moved to approve the FY 97-98 Budget Ordinance as presented by a vote of3-2 with Commissioners Smith, Chavious, and Simpson voting Aye~ and Commissioners Lloyd and Martin voting Nay. This Ordinance will require a second reading and will be placed on the agenda for the June 30, 1997 Noon meeting which will be held in the Police Department Training Room. B. Discussion and Endorsement of Long-Term Solid Waste Management Plan. After seeking assurance from Gail Wilson that the LOG is continually investigating alternatives to the landfill and upon a motion by Commissioner Smith, seconded by Commissioner Chavious, the Board moved to approve the Long-Term Solid Waste Management Plan as presented with goals of reducing mixed solid waste and construction waste by 45% in 2001 and 61 % in 2006 and with a request that alternatives to disposing of solid waste be continually researched by a vote of5-Q, The motion was declared passed. C. Consideration of an Ordinance amending the Hillsborough Town Code to allow for fifteen (15) minute parking in front of the Government Services Building. Planning Director Margaret Hauth presented a request from Orange County for four (4) 15 minute parking spaces in front of the Government Services Building. Hauth explained that there are currently two handicapped spaces in front of the Building. This Ordinance amendment allows for two 15 minute spaces in front of the handicapped spaces and two 15 minute spaces behind the handicapped spaces. By consensus, the Board directed Planning Director Hauth to provide a clarification in the text of the Ordinance. Upon a motion by Commissioner Simpson, seconded by Commissioner Lloyd, the Board moved to approve amending the Town Code to allow for four (4) 15 minute parking spaces in front of the Government Services Building by a vote of5-0. A copy of the Ordinance is hereby made a part of these minutes at Attachment VIII.C. D. Consideration of an Ordinance amending the Hillsborough Town Code to prohibit skateboarding on the sidewalks and Town owned parking lots. Interim Town Manager Sherry Carter presented the Ordinance to prohtbit skateboarding on the sidewalks and Town owned parking lots. After much discussion and upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board moved to approve the Ordinance with the deletion of the words "a bicycle" in section b) and a new paragraph stating that it is permissible for a bicycle to ride through Town owned or leased parking lots by a vote of 4-1 with Commissioners Lloyd, 3 . . '. .' 151 Chavious, Simpson and Smith voting Aye; and Commissioner Martin voting Nay. The motion was passed. A copy of the Ordinance is hereby made a part of these minutes as Attachment VIII.D. Mayor Johnson called for a one minute recess. Mayor Johnson reconvened the meeting. E. Consideration of Amending Chapter 4 - Personnel Policy of the Town Code, Section 4-22 (d) Annual Leave to correct duplicated information. Interim Town Manager Sherry Carter presented the Town Code amendment explaining that this would only eliminate duplicated information. Upon a motion by Commissioner Smith, seconded by Commissioner Chavious, the Board moved to approve the amendment to the Personnel Policy Chapter 4, Section 4-22 (d) Annual Leave to eliminate duplicated information by a vote of 5-0. The motion was declared passed. F. Consideration of a resolution to amend the Annexation Policy. Interim Town Manager Carter presented a Resolution amending the Annexation Policy to the Board for their consideration. Carter informed the Board that this will provide a process to notify property owners upon annexation of available services. Upon a motion by Commissioner Simpson, seconded by Commissioner Smith, the Board moved to approve the Resolution to amend the Annexation Policy as presented by a vote of 5-0. The motion was declared passed. A copy of the Resolution is hereby made a part of these minutes as Attachment VIII.F. G. Consideration of Tourism Grants. Commissioner Smith presented four Tourism Grants for amounts of $5,000 or more for the Board's consideration. The applicants were the Orange County Historical Museum requesting $5,000, the River Park Committee requesting $10,000, the Occaneechi-Saponi Village Foundation requesting $6,000, and the Exchange Club requesting $5,000. Upon a motion by Commissioner Martin, seconded by Commissioner Simpson, the Board moved to approve the Tourism Grant applications from the Orange County Historical Museum requesting $5,000, the River Park Committee requesting $10,000, the Occaneechi-Saponi Village Foundation requesting $6,000, and the Exchange Club requesting $5,000 by a vote of 5-0. The motion was declared passed. 4 . . . ~ 152 ADDED ITEM vm.H Request from Tourism Board for designated parking for tourists. Commissioner Smith presented a request on behalf of the Tourism Board to designate the entire length of the west side of South Cameron Street between East King Street and East Margaret Lane as two (2) hour parking for tourists, The Board directed staff to draft an Ordinance amendment for their consideration at their June 30, 1997 Noon meeting in the Police Department Training Room. IX. REPORTS A. Extension of Fire Inspection Agreement with Orange County. Interim Town Manager Sherry Carter reported that Orange County has agreed to extend the Fire Inspection Agreement with the Town for one year with the Agreement revised to allow the County enforcement authority and an up-front contribution of $5,000 to fund temporary personnel the County will need to hire. By consensus, the Board authorized Interim Town Manager Sherry Carter to proceed with the revision of the Agreement. Mayor Johnson extended an invitation on behalf ofHervy McIver for the Board to meet with Mr. Mciver and tour the Occoneechee Mountain Park. By consensus, the Board agreed to schedule a date for this tour at their June 30, 1997 Noon meeting in the Police Department Training Room. B. Discussion regarding updating the format of the Town Employee performance evaluations. Interim Manager Carter explained that revising the Employee Appraisal System is the last element of the Class and Pay Study to be completed. She reported on the established time table and reviewed some of the preliminary suggested changes. Carter explained that any revisions to the system will not be implemented until July 1, 1998, ADDED ITEM IX.C Scotswood Development Annexation Request Mr. George Horton addressed the Board on behalf of the Graham family who own Scotswood. Mr. Horton asked the Board to consider the annexation request again and to schedule a Public Hearing. After much discussion, and upon a motion by Commissioner Smith, seconded by Commissioner Simpson, the Board directed staff to do an annexation feasibility study on 5 . . . '. 153 Scotswood as a satellite annexation to be reported to the Board at the August Board meeting by a vote of3-2 with Commissioners Smith, Simpson, and Chavious voting Aye; and Commissioners Lloyd and Martin voting Nay. The motion was declared passed. ADDED ITEM IX.D Fairview Sub-Station History Commissioner Simpson asked to be informed of the history of the plans for a police sub- station in the Fairview area, Interim Town Manager Carter informed the Board that the Minute Books have been researched and although discussion documentation had been found, no authorization for land purchase or sign erection have been found thus far. Carter assured Commissioner Simpson that she was still searching for information but also explained that land acquisition is usually done in Closed Session and until the changes to the Open Meetings Law took effect minutes were not required to be kept of Closed Session meetings. Carter told the Board she would present any further documented information at the June 30, 1997 Noon meeting. X APPOINTMENTS A. Appointment of Tom Hartye to the Orange County Activity Board of Directors (DBA Triangle Sportsplex). Upon a motion by Commissioner Lloyd, seconded by Commissioner Smith, the Board appointed Town Engineer Tom Hartye to serve on the Orange County Activity Board of Directors by a vote of 5-0, The motion was declared passed. XI. CLOSED SESSION A. Closed Session for the purpose of discussing a personnel issue. Upon a motion by Commissioner Smith, seconded by Commissioner Simpson, the Board moved to go into Closed Session for the purpose of discussing a personnel issue by a vote of 5-0. The motion was declared passed. Upon returning to Open Session, and upon a motion by Commissioner Simpson, seconded by Commissioner Chavious, the Board moved to approve the following recommendations from the Interim Town Manager: that the Town seek to have their own Fire Inspector within the Town's current labor force so that the Town could retain control over this mandated requirement. 1. Train our current Code Enforcement Officer, Todd Chavious, to become our Fire Inspector. It is believed that he could attain a Level I certification within 12 6 . . . J 5'4' months which would cover approximately 90-95% of the required inspections within the Town's limits, Level II and ill Certifications would then be required. 2. This position would continue to be supervised by the Planning Director until reaching the Level ill Certification. At that time, The Town might consider this position to be a full-time Fire Inspector with department head status. 3. The Town would cover all educational expenses (course fees, books, travel, overnight accommodations, overtime, etc.) needed to obtain certifications. by a vote of 5-0. The motion was declared passed. XII. AD.JOIJRN Upon a motion by Commissioner Smith, seconded by Commissioner Simpson, the Board moved to continue this meeting to June 30, 1997 at 12:00 noon in the Police Department Training Room by a vote of 5-0. The motion was declared passed and the meeting ended at 10:40 PM. ~~ Respectfully Submitted, Donna F. Armbrister, Town Clerk 7 ATTACHKENT VIII.B A RESOLUTION ADOPTING A FRAMEWORK FOR A COUNTY-WIDE SOLID WASTE PLAN AND RECOMMENDING THAT THE TOWNS OF CARRBORO, CHAPEL HILL AND HILLSBOROUGH AND ORANGE COUNTY ADOPT TmS FRAMEWORK. 1 5'5 . WHEREAS, The Orange Regional landfill Owners Group has committed to a program of solid waste management that includes solid waste reduction per person of 45% by 200 I and 61 % by 2006, and WHEREAS, the State of North Carolina requires a solid waste management plan with specific reduction goals for 200 I and 2006, and WHEREAS, the Owners Group has conducted an integrated solid waste plan study to develop options for reducing and managing solid waste in Orange County, and WHEREAS, the Owners Group has endorsed a solid waste management plan that includes waste prevention measures, collection programs and processing methods described in Attachment A to this resolution, and WHEREAS, successful implementation of a solid waste plan that meets the waste reduction goals will also require cooperation and coordination with all the local governments and waste generators throughout Orange County, and WHEREAS, local governments may need to further regulate and control solid waste in order to fully accomplish the waste diversion goals wet by the Landfill Owners Group, and . WHEREAS, the Town of Chapel Hill Solid Waste Staff has been authorized as the lead agency representing the governing boards of Carrboro, Chapel Hill, Hillsborough and Orange County; NOW THEREFORE BE IT RESOLVED by the Town of Hills borough Board of Commissioners that, The Town of Hills borough adopts a framework for a solid waste management plan as described in Attachment A with the request that alternatives to disposing of solid waste be continually researched. This the 17th day of June, 1997. CJofn~~ Town of Hills borough . NORTH CAROLINA ORANGE COUNTY 1, Donna F. Armbrister, hereby certify that the foregoing is a true and accurate copy of the resolution duly adopted by the Board of Commissioners of the Town of Hillsborough, NC, at the regular Board Meeting held June 17, 1997 at 7:30 PM in the Police Department Training Room. IN WITNESS WHEREOF, I have hereunto set my hand a~d have caused the official corporate seal of said Town to be affixed, this the 18th day of May, 1997. ~ ~ SEAL Donna F. Armbrister, Town Clerk . . . 156' Attachment A Solid Waste Plan Framework for Orange County, North Carolina The waste reduction plan framework for mixed solid waste includes: Waste prevention: [The first three items below can be considered by the Landfill Owners Group. The last two - mandatory recycling and volume-based solid waste costs - could be enacted by the individual local governments only.] 1. Public education: increases in the amount, type and targeted audiences. 2, Differential landfill fees: We have these in place now for yard waste, clean wood waste corrugated cardboard. Higher or lower fees could be applied to other materials to encourage their diversion from the landfill in favor of some type of separation, 3. Non-economic incentives: This includes all the other strategies for influencing waste reduction such as the solid waste plans now required for new, non-residential construction in Chapel Hill. 4. Mandatory recycling, also known as collection bans individual governments could apply a variety of bans in each sector - residential, commercial or apartments. Some enforcement would be necessary for success. 5. Volume-based fees: Also known as pay-per-throw, treats solid waste as a utility. Under this approach, local governments would set up a system of user fees under which residents and businesses would pay for varying amounts of garbage collected. A proper fee structure with good enforcement has proven to reduce waste in many other communities. CoUection: The Owners Group has recommended weekly universal recycling collection in incorporated areas for residential, commercial and apartments and also for commercial recycling in unincorporated areas. For the unincorporated areas, the Owners Group recommends continuation of biweekly curbside recycling in the relatively densely settled subdivisions, combined with the system of sanitation sites such as now exist for solid waste and recycling collection. Currently, there is no universal commercial recycling. That wold be the biggest single new collection expense; it would also have the greatest potential for increasing recycling. Solid waste collection and management would continue to be under local government control. It is possible that large increases in recycling may reduce the need for solid waste collection so that local governments may save on collection costs as the rate of waste generation goes down. Processing: If the amount and types of recyclables is increased significantly to reach the overall 61 % reduction goal by 2006, then Orange County would need a processing facility to sort out the recyclables and make them market-ready. Collection at the curb or business is, in some ways, the easiest part of the recycling cycle. Processing, sale and reuse are more challenging, since that is where the real . . . ..... "business" of recycling is. Sorting and processing are especially important is we are to achieve a long-term market for mixed paper. 157 The waste plan framework for construction and demolition waste Construction waste makes up approximately one-third of the material we landfill, As much as 70% of this type of waste is recyclable as wood products, scrap metal, construction rock and dirt products. Most of our recycling efforts have concentrated on the other two-thirds of our waste but there is enormous potential in the construction waste sector. For 2001, the Owners Group has recommended a 200.10 reduction goal in this sector as part of the overall goal of 45% for all sectors by 2001. We believe that goal could be achieved with a construction materials salvage operation at the landfill and an enforceable solid waste plan requirement for new construction or major renovations in all jurisdictions. The Owners Group recommended paying for both these programs with a surcharge on building permit fees in all jurisdictions. To help meet the overall 61% reduction goal by 2006, waste in this sector must be reduced 58% by 2006, and some type of sorting facility would be required to separate and process recyclable materials from mixed construction wastes. . . . ATTACHMENT VIII.C ~' J 5'S AN ORDINANCE AMENDING SECTION 6 OF THE TOWN CODE OF THE TOWN OF HILLSBOROUGH THE BOARD OF COMMISSIONERS OF THE TOWN OF IDLLSBOROUGH ORDAINS: Section 1. Section 6A-16A of the Hillsborough Town Code is hereby amended to add the following area as a 15 minute parking zone: On Street S. Cameron Street S. Cameron Street From 26' south of East Margaret Lane To 66' south of East Margaret lane Side West Southern most Handicapped Parking Space 40' south West Section 6A-16 of the Hillsborough Town Code is hereby amended to delete the spaces listed above from the 2 hour parking zone designated on the west side of South Cameron Street, south of Margaret Lane. The new language reads: Section 2. On Street S. Cameron Street Section 3. Side West From I5-minute parking zone To Dead-end of Street All provisions of any town ordinance in conflict with this ordinance are repealed. Section 4. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 11th day of June, 1997, Ayes: S- Noes: -6- Absent or Excused: -r!!!r ~ onna F, Armbnster, Town Clerk . . . ATTACHMENT VIII.D AN ORDINANCE AMENDING THE HILLSBOROUGH TOWN CODE TO PROHIBIT SKATEBOARDING ON THE SIDEWALKS AND TOWN OWNED PARKING LOTS 159 THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS: Section 1. Section 6.37 of the town code is amended to read as follows: Section 6-37. Special Provisions for Bicycles. Skateboards. et cetera a) No person upon roller skates, roller blades, or a skateboard or riding in or by means of any coaster, toy vehicle, or similar device may go upon the roadway of Churton Street between Tryon Street and Margaret Lane, or Tryon Street, King Street, and Margaret Lane each between Cameron. Street and Wake Street. No person upon roller skates, roller blades, a skateboard, or riding in or by means of any coaster, toy vehicle, or similar device may go upon any sidewalk along Churton Street between Tryon Street and Margaret Lane, or Tryon Street, King Street, and Margaret Lane each between Cameron Street and Wake Street, or town owned or leased parking lot. No person upon a'bicycle may go up0n any sidewalk along Churton Street between Tryon Street and Margaret Lane, or Tryon Street, King Street, and Margaret Lane each between Cameron Street and Wake Street. Bicycle riders may cross town owned or leased parking lots. No person upon roller skates, roller blades or a skateboard or riding a bicycle, coaster, toy vehicle or similar device may attach himself or such a vehicle or device to any moving motor vehicle. The driver of a motorcycle or bicycle when upon the street may not carry any other person upon the handlebars, tank, or any o.ther part of a motorcycle or bicycle not designed for carrymg passengers. The provisions of this section do not to apply to wheeled conveyances used to transport small children by others or wheeled conveyances, motorized and otherwise, used by physically disabled persons. b) c) d) e) f) Section 2. Subsection 6-43(b) is amended by deleting the phrase "Sections 6-23(9)(a) and 6- 39(a)--twenty-five dollars ($25.00)" and inserting in lieu thereof the phrase "Sections 6-23(9)(2),6-37, and 6.,39(a)--twenty-five dollars ($25.00)." All provisions of any town ordinance in conflict with this ordinance are repealed. This ordinance shall become effective upon adoption. Section 3. Section 4. The foregoing ordinance having been submitted to a vote; received the following vote and was duly adopted this 17th day of June, 1997. f Noes: / Absent or Excused: Ayes: ~ ~ onna F. Armbnster, Town Clerk . . . ATTACHMENT VIII.F J60 A RESOLUTION AMENDING THE ANNEXATION POLlCY OF THE TOWN OF HILLS BOROUGH WHEREAS, Board of Commissioners established a policy for receipt and consideration of voluntary annexation requests; and WHEREAS, that policy does not address the notification of the outcome of the request to the parties involved; NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLS BOROUGH RESOLVES: Section 1, The following text be added as "Section 2" to the policy adopted on , and tqat Section 2 of that resolution be renumbered "Section 3", "The following policy on the notification of affected property owners of Town Board action on both voluntary and involuntary annexation requests is hereby established: (a) The Clerk shall notify all signers of the voluntary petition or all affected property owners within 30 days of final action of the Town Board on all annexation requests by certified mail with a return receipt requested. (b) If the annexation is approved, the letter notifying petitioners and or affected property owners shall detail the benefits now available to them and the proper contacts to make if additional services are now available. (c) A copy of the letter detailed in (b) and a map of the affected area shall also be copied to each town department head and the water billing department at the same time as it is mailed to those described in (b),"