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Home My Public Portal About20131009 - Agenda Packet - Board of Directors (BOD) - 13-25 Midpeninsula Regional Open Space District Meeting 13-25 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS � I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle, Los Altos, CA 94022 Wednesday,October 9, 2013 SPECIAL MEETING BEGINS AT 5:30 P.M.* REGULAR MEETING BEGINS AT 7:00 P.M.* AGENDA 5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT- CLOSED SESSION ROLL CALL 1. CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION— Government Code Section 54957(b)(1) Title of Employees: General Manager Controller General Counsel 6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— STUDY SESSION ROLL CALL 1. Vision Plan Board Workshop on the Desired Outcomes and Priority Actions from Phase 3,"Enriching the Conversation" Part II . 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—OPEN SESSION REPORT OUT OF CLOSED SESSION I ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR 1. Approve Minutes of the Regular Board Meetings September 25,2013 2. Approve Revised Claims Report 3. Written Communications P.Barulich 4. Authorization to Enter into a Contract with The Creative Group for Web Administration Support for an Amount Not-to-Exceed $78,000 through January 31,2014(R-13-96)—S. Lewis 7:10 BOARD BUSINESS S. Filling the Volunteer Ombudsperson Position(R-13-95)—S. Lewis INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff, opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT *Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TOADDRFSS THE BOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members,the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650) 691-1200.Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. to x ta I 10[ILI 0 UUMH E KIM I MM]=191 ILI 1,Jennifer Woodworth,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Directors was posted and available for review on October 4,2013,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California,94022. The agenda is also available on the District's web site at http://www.openspace.org. Signed this 4'h day of October,2013,at Los Altos,California. M R1 Claims No. 13-19 Meeting 13-25 � Oobs 10/9/13 i Midpeninsula Regional Open Space District ! � # Amount Name Description 21035 *140.715.90 ^1 TKO General Engineering& Construction Services For Retrofit-EOmwGtagiwg*rea& Construction Connector Trail 31036 $86.078.45 Engineering wumeuiation Raunvncem Hicks Flat Mercury Mine Waste wemedom|pn-Sierra»zu| *n`uP 21037 $21.482.01 CXT Mmdego Staging Area mwstmom Building&Delivery'POST Funded 31038 *21.043,98 Bo|anmw*ydnv|ugico Engineering Services-Retrofit Design&Permitting For Culvert At eCDM Staging Area � 21039 *11.138.50 `% A-1 Party Rental And Events Rental[f Tents,Tables,Stage And Chairs For Founder's Day � Festival 21040 $8.581,80 Metro Mobile Communications Radio Installation/Microphones For Portable Radios/Radios For New Patrol Trucks 210*1 $8.740.00 Mark Thomas&Company Topographic Surveys For Water Retention Basins'ECDM Staging Area 210*2 $5.925.00 Minh Le Leadership Consulting Services&Training 21043 $4.850.45 Hertz Equipment Rental Equipment Rental-Excavator Rental For Trails&Road Work At eCDM/Tree Removal&Cleanup-Sierra Azu| 21044 $4.795.00 Alexander Atkins Design Professional Design Services'Sierra Club Ad/October Events Poster/Founder's Day Festival Program/Loma PhetaChapter � O,Sierra Club Resolution/Vision Plan Postcards&Sign � 21045 $4.515.g6 Stevens Creek ��x�uo, Base Rock For DMFBamyan1pn4e� Ol der� Work/Disposal[f Concrete From Beatty Property 210*6 $4.493.53 The Sign Shop Logos For District Voohio|eo/Entrance Sign For ECDMStaging Area 21047 $4.294.10 ^3 First National Bank Event Supplies&Expenses'Supplies For Founder's Day Festival 21048 $3,330.90 Reed&Graham Materials For Erosion Control'Sierra*zo|/Supplies For Fence � Installation&Repairs px Pond DmO8 21048 $3.000.00 American Rivers Funding For Feasibility Study Onpennmnonva Creek&Stevens Creek Diversion 21050 $2.915.83 The Creative Group Temp-web*dminiuoa^nr 21051 $2.900.00 ^4 Thumbtack Bugle Flyer Promotion For Vision Plan Meetings � 21052 $2.e22.23 Catering eyDana Catering For Staff Picnic 21053 *2.32222 Ecological Concerns Native RaveqotaUon Maintenance&Monitoring'Skyline Ridge Tree Farm Phase III 21054 $2.157.51 ^3 First National Bank Conferences&Training Expenses'California Special District � Association Conference/California m"enivo Plant Council � Symposium/Land Trust Alliance Conference Expenses/Public � Agency Risk Management Association Conference 21055 *2.018.58 Aomovnvamps Accounting Temp 21058 $1.708.02 United Site Services Sanitation Services Volunteer R iUonE,ent/Fpuvdmrs Day Festival/Minclego Archaeology Investigation/Fremont Older � &Sierra Azu| � 21057 *1.585.00 Br|anCordoov Video&Footage For Founders'Day Festival � 21058 $1.500.00 Jordan P|omkyProductions Editing Services For Public Awareness Video-'Thm Art OfTrail Building" 31059 *1.*94.98 `3 First National Bank Office Supplies/Break Room Supplies/Security File Safe/ Scanner/Chairs For A0u/Office Furniture For AGM Office � 21080 $1.330D0 Doug Jenkins Reimbursement'S lender False BmmoTreatment � 21061 $1.281.00 Vav,inox.Trine,Day&Company Auditing Services For Fiscal Year 2O12/2V13 � � � 21062 $1.218.32 Office Team Office Temp'Real Property Administrative Assistant 21083 $1'3V8�S8 ~3 Fi�tma0nno|Bank MivceUonovusExpenses-VWndmw Replacement/t8AO/Water � � Sponsor For The 80thAnniversary � Sierra Club Loma pnsoChapter � � 21064 $1.300.00 # Woodside Porto|oPatrol Patrol Services'Hawthorn Property � � Page.~. Claims No. 13-19 Meeting 13-25 Date 10/9/13 Midpeninsula Regional Open Space District # Amount Name Description 21065 $1,194A6 *3 First National Bank Computer,Website&Internet Expenses-Computer Supplies Wi-Fi For GM&General Counsel iPads/Email Service Provider For Sending Email Blasts/Web Hosting Fee For District Website /Online Form Service/Flash Drive/Widescreen Monitors Keyboards 21066 $1,000.00 California Pension Group Public Retirement Consulting Services 21067 $1,000.00 Doug McConnell Consultant For Public Awareness Video-"The Art Of Trail Building" 21068 $959.71 Goodyear Auto Service Center Tires&Installation Of Tires 21069 $86933 *3 First National Bank Business Related Meals-Board Meetings/San Mateo County Farm Bureau Meeting/Vision Plan Community Advisory Committee Meeting/Lunch For Ranger's Skill Testing Participants/GM Meetings 21070 $796.93 ADT Security Services Alarm Service-SFO 21071 $787.81 CMK Automotive Vehicle Maintenance&Repairs 21072 $770.00 Julie&Michael White Reimbursement-Slender False Brome Treatment 21073 $737.52 Service Station Systems Fuel Tank Repairs-FFO 21074 $693.38 Continuing Education Of The Bar LegalBooks 21075 $654.50 Rich Voss Trucking Trucking Services-Rock Delivery For FFO Stock Project At DHF 21076 $651,52 *3 First National Bank Field Supplies/Trail Gates/Tools For SFO Shop DHF Supplies Gloves/Axe/Earphone Supplies For Rangers 21077 $600.00 Heather Heights Road Association Annual Road Dues 21078 $548.35 San Jose Water Company Water Service-RSA 21079 $464.37 Interstate All Battery Center Batteries For Portable Radios 21080 $412.50 Communication Advantage Consulting Services-Open Space Views Newsletter 21081 $406.49 Thomson Reuters-West Monthly Legal Information Charges 21082 $394.84 Orchard Supply Hardware Field Supplies/Pest Control Supplies/Paint For AO/Supplies For DHF/Staple Gun/Spray Gun Supplies/Sanitation Supplies /Water For Visitors/Drill Bit/Water Softener Supplies 21083 $379.66 Tyco Integrated Security Alarm Service-FFO 21084 $377.85 Lewis,Shelly Reimbursement-Supplies For Founders'Day Fesitival&Mileage 21085 $357.09 G&K Services Shop Towel Service-SFO&FFO 21086 $331.13 Priority 1 Public Safety Equipment Code Three Light Repair On Patrol Truck 21087 $330.00 Shute,Mihaly&Weinberger LLP Consulting Services-Mt. Umunhum Summit Trail Access 21088 $320.47 *3 First National Bank Vehicle Maintenance,Repairs&Supplies 21089 $315.00 Cori&Achim Moesta Reimbursement-Slender False Brome Treatment 21090 $303.45 Cascade Fire Equipment Company Fire Hose Accessory 21091 $300.00 GreenInfo Network Web Hosting Fee For Preserve Finder Web Tool 21092 $292.99 Zoro,Tools Socket Set 21093 $272.22 Costco Break Room&Office Supplies 21094 $251.64 Montez,Amanda Reimbursement-Mileage 21095 $250.23 Waste Management Of Guadalupe Removal Of Trash From Dumpsite-Sierra Azul Disposal Of Disposal Company Treated Wood-Monte Bello 21096 $243.05 Wemorph Printing Services-Shift Change Forms 21097 $227.50 Simms Plumbing&Water Equipment Plumbing Repairs-Rental Residence 21098 $226.83 Sunnyvale Ford Vehicle Maintenance&Repairs 21099 $224.30 Cuzick, Elaina Reimbursement-Mileage&Cell Phone 21100 $223.18 McKowan, Paul Reimbursement-Mileage 21101 $199.06 Del Rey Building Maintenance Janitorial Supplies-AO 21102 $180.53 Interstate Traffic Control Products "Road Construction"Sign&Brace 21103 $175.00 David Gluss Reimbursement-Slender False Brome Treatment 21104 $175.00 Rich Seidner Reimbursement-Slender False Brome Treatment 21105 $175.00 Ann McCarthy Reimbursement-Slender False Brome Treatment Page 2 of 3 Claims No. 13-19 Meeting 13-25 Date 10/9/13 Midpeninsula Regional Open Space District # Amount Name Description 21106 $175.00 Misha Merrill Reimbursement-Slender False Brome Treatment 21107 $144.59 Grainger Pest Control Supplies 21108 $123.83 O'Reilly Auto Parts Vehicle Supplies-Head Lamp/Windshield Cleaner Oil 21109 $111.00 Foster Brothers Lockset For Barn/Key Rings&Keys 21110 $109.00 Coastal Sierra Internet Service-SFO 21111 $98.00 Liebert Cassidy Whitmore Legal Services-Personnel 21112 $97.48 Peterson Tractor Tractor Supplies-Coolant 21113 $82.49 Manning,Meredith Reimbursement-Mileage 21114 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 21115 $77.44 Fastenal Field Supplies-Ear Muffs 21116 $76.62 Orlandi Trailer Brake Lights For Patrol Truck&Maintenance Truck 21117 $71.00 Terminix Pest Control Services-AO 21118 $67.00 Baillie, Gordon Reimbursement-California Association Of Regional Park&Open Space Administrators Conference Expenses 21119 $63.66 The Ed Jones Company Refurbish Badge For Ranger 21120 $56.82 Barron Park Supply Plumbing Supplies-RSA 21121 $45.00 Jim Davis Automotive Smog Check 21122 $35.10 California Water Service Company Water Service-Windy Hill 21123 $35.00 *3 First National Bank Monthly Subscription For Project Management Software 21124 $25.62 Gardenland Power Equipment Chainsaw Supplies Total $379,089.37 *1 Urgent check issued 10/2/13 *2 Urgent check issued 9/26/13 *3 Urgent check issued 10/1/13 The total amount for First National Bank is$12,227.73 *4 Urgent check issued 10/3/13 # Hawthorn expense Page 3 of 3 Claims No. 13-19 Meeting 13-25 Date 10/9/13 Ilj Revised Midpeninsula Regional Open Space District # Amount Name Description 21035 $140,715.90 *1 TKO General Engineering& Construction Services For Retrofit-ECDM Staging Area& Construction Connector Trail 21036 $86,076.45 Engineering Remediation Resources Hicks Flat Mercury Mine Waste Remediation-Sierra Azul Group 21037 $21,482.01 CXT Mindego Staging Area Restroorn Building&Delivery-POST Funded 21038 $21,043.98 Balance Hydrologics Engineering Services-Retrofit Design&Permitting For Culvert At ECDM Staging Area 21039 $11,138.50 *2 A-1 Party Rental And Events Rental Of Tents,Tables,Stage And Chairs For Founders Day Festival 21040 $8,581.60 Metro Mobile Communications Radio Installation/Microphones For Portable Radios/Radios For New Patrol Trucks 21041 $6,740.00 Mark Thomas&Company Topographic Surveys For Water Retention Basins-ECDM Staging Area 21042 $5,925.00 Minh Le Leadership Consulting Services&Training 21043 $4,850.45 Hertz Equipment Rental Equipment Rental-Excavator Rental For Trails&Road Work At ECDM/Tree Removal&Cleanup-Sierra Azul 21044 $4,795.00 Alexander Atkins Design Professional Design Services-Sierra Club Ad/October Events Poster/Founders Day Festival Program/Loma Prieta Chapter Of Sierra Club Resolution/Vision Plan Postcards&Sign 21045 $4,515.96 Stevens Creek Quarry Base Rock For DHF Barnyard Project&Fremont Older Road Work/Disposal Of Concrete From Beatty Property 21046 $4,493.53 The Sign Shop Logos For District Vechicles/Entrance Sign For ECDM Staging Area 21047 $4,294.10 *3 First National Bank Event Supplies&Expenses-Supplies For Founders Day Festival 21048 $3,330.90 Reed&Graham Materials For Erosion Control-Sierra Azul/Supplies For Fence Installation&Repairs At Pond DR08 21049 $3,000.00 American Rivers Funding For Feasibility Study On Permanente Creek&Stevens Creek Diversion 21050 $2,915.63 The Creative Group Temp-Web Administrator 21051 $2,900.00 *4 Thumbtack Bugle Flyer Promotion For Vision Plan Meetings 21052 $2,622.23 Catering By Dana Catering For Staff Picnic 21053 $2,322.22 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm Phase III 21054 $2,157.51 *3 First National Bank Conferences&Training Expenses-California Special District Association Conference/California Invasive Plant Council Symposium/Land Trust Alliance Conference Expenses/Public Agency Risk Management Association Conference 21055 $2,016.58 Accountemps Accounting Temp 21056 $1,708.02 United Site Services Sanitation Services-Volunteer Recognition Event Founder's Day Festival/Mindego Archaeology Investigation Fremont Older &Sierra Azul 21057 $1,585.60 Brian Cardello Video&Footage For Founders'Day Festival 21058 $1,500.00 Jordan Plotsky Productions Editing Services For Public Awareness Video-'The Art Of Trail Building" 21059 $1,494.96 *3 First National Bank Office Supplies/Break Room Supplies/Security File Safe Scanner/Chairs For A02/Office Furniture For AGM Office 21060 $1,330.00 Doug Jenkins Reimbursement-Slender False Brome Treatment 21061 $1,281.00 Vavrinek,Trine, Day&Company Auditing Services For Fiscal Year 2012/2013 21062 $1,216.32 Office Team Office Temp-Real Property Administrative Assistant 21063 $1,209.98 *3 First National Bank Miscellaneous Expenses-Window Replacement At SAO/Water Testing-Rental Residence/Sponsor For The 80th Anniversary Sierra Club Loma Prieta Chapter 21064 $1,200.00 # Woodside Portola Patrol Patrol Services-Hawthorn Property Page 1 of 4 Claims No. 13-19 Meeting 13-25 Date 10/9/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 21065 $1,194.46 *3 First National Bank Computer,Website&Internet Expenses-Computer Supplies Wi-Fi For GM&General Counsel iPads/Email Service Provider For Sending Email Blasts/Web Hosting Fee For District Website /Online Form Service/Flash Drive/Widescreen Monitors Keyboards 21066 $1,000.00 California Pension Group Public Retirement Consulting Services 21067 $1,000.00 Doug McConnell Consultant For Public Awareness Video-'7he Art Of Trail Building" 21068 $959.71 Goodyear Auto Service Center Tires&Installation Of Tires 21069 $869.73 *3 First National Bank Business Related Meals-Board Meetings/San Mateo County Farm Bureau Meeting/Vision Plan Community Advisory Committee Meeting/Lunch For Rangers Skill Testing Participants/GM Meetings 21070 $796.93 ADT Security Services Alarm Service-SFO 21071 $787.81 CMK Automotive Vehicle Maintenance&Repairs 21072 $770.00 Julie&Michael White Reimbursement-Slender False Brome Treatment 21073 $737.52 Service Station Systems Fuel Tank Repairs-FFO 21074 $693.38 Continuing Education Of The Bar LegalBooks 21075 $654.50 Rich Voss Trucking Trucking Services-Rock Delivery For FFO Stock Project At DHF 21076 $651.52 *3 First National Bank Field Supplies/Trail Gates/Tools For SFO Shop DHF Supplies Gloves/Axe/Earphone Supplies For Rangers 21077 $600.00 Heather Heights Road Association Annual Road Dues' 21078 $548.35 San Jose Water Company Water Service-RSA 21079 $464.37 Interstate All Battery Center Batteries For Portable Radios 21080 $412.50 Communication Advantage Consulting Services-Open Space Views Newsletter 21081 $406.49 Thomson Reuters-West Monthly Legal Information Charges 21082 $394.84 Orchard Supply Hardware Field Supplies/Pest Control Supplies/Paint For AO Supplies For DHF/Staple Gun/Spray Gun Supplies/Sanitation Supplies /Water For Visitors/Drill Bit/Water Softener Supplies 21083 $379.66 Tyco Integrated Security Alarm Service-FFO 21084 $377.85 Lewis, Shelly Reimbursement-Supplies For Founders'Day Fesitival&Mileage 21085 $357.09 G&K Services Shop Towel Service-SFO&FFO 21086 $331.13 Priority 1 Public Safety Equipment Code Three Light Repair On Patrol Truck 21087 $330.00 Shute,Mihaly&Weinberger LLP Consulting Services-Mt.Umunhum Summit Trail Access 21088 $320.47 *3 First National Bank Vehicle Maintenance,Repairs&Supplies 21089 $315.00 Cori&Achim Moesta Reimbursement-Slender False Brome Treatment 21090 $30145 Cascade Fire Equipment Company Fire Hose Accessory 21091 $300.00 Greenlnfo Network Web Hosting Fee For Preserve Finder Web Tool 21092 $292.99 Zoro Tools Socket Set 21093 $272.22 Costco Break Room&Office Supplies 21094 $251.64 Montez,Amanda Reimbursement-Mileage 21095 $250.23 Waste Management Of Guadalupe Removal Of Trash From Dumpsite-Sierra Azul 1 Disposal Of Disposal Company Treated Wood-Monte Bello 21096 $243.05 Wernorph Printing Services-Shift Change Forms 21097 $227.50 Simms Plumbing&Water Equipment Plumbing Repairs-Rental Residence 21098 $226.83 Sunnyvale Ford Vehicle Maintenance&Repairs 21099 $224.30 Cuzick,Elaina Reimbursement-Mileage&Cell Phone 21100 $223.18 McKowan,Paul Reimbursement-Mileage 21101 $199.06 Del Rey Building Maintenance Janitorial Supplies-AO 21102 $180.53 Interstate Traffic Control Products "Road Construction"Sign&Brace 21103 $175.00 David Gluss Reimbursement-Slender False Brome Treatment 21104 $175.00 Rich Seidner Reimbursement-Slender False Brome Treatment 21105 $175.00 Ann McCarthy Reimbursement-Slender False Brome Treatment Page 2 of 4 Claims No. 13-19 Meeting 13-25 Date 10/9/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 21106 $175.00 Misha Merrill Reimbursement-Slender False Brome Treatment 21107 $144.59 Grainger Pest Control Supplies 21108 $123.83 O'Reilly Auto Parts Vehicle Supplies-Head Lamp/Windshield Cleaner Oil 21109 $111.00 Foster Brothers Lockset For Barn/Key Rings&Keys 21110 $109.00 Coastal Sierra Internet Service-SFO 21111 $98.00 Liebert Cassidy Whitmore Legal Services-Personnel 21112 $97.48 Peterson Tractor Tractor Supplies-Coolant 21113 $82A9 Manning,Meredith Reimbursement-Mileage 21114 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 21115 $77.44 Fastenal Field Supplies-Ear Muffs 21116 $76.62 Orlandi Trailer Brake Lights For Patrol Truck&Maintenance Truck 21117 $71.00 Terminix Pest Control Services-AO 21118 $67.00 Baillie,Gordon Reimbursement-California Association Of Regional Park&Open Space Administrators Conference Expenses 21119 $63.66 The Ed Jones Company Refurbish Badge For Ranger 21120 $56.82 Barron Park Supply Plumbing Supplies-RSA 21121 $45.00 Jim Davis Automotive Smog Check 21122 $35.10 California Water Service Company Water Service-Windy Hill 21123 $35.00 *3 First National Bank Monthly Subscription For Project Management Software 21124 $25.62 Gardenland Power Equipment Chainsaw Supplies 21125 R $11,700.00 Gehrels Construction Replacement Of Door/Dry Rot Repairs/Sub-Floor Repair Sliding Glass Door Repair/Repair&Replacement Of Gutters Waterproof Deckboards-Rental Residences 21126 R $7,866.66 Shute,Mihaly&Weinberger Legal Services For Proposed Ridge Vineyards Land Exchange 21127 R $7,118.94 David J.Powers&Associates Consulting Services-Environmental Review For Ridge Vineyard Exchange 21128 R $6,909.00 Shute, Mihaly&Weinberger CEQA Challenge To Lehigh Reclamation Plan Environmental Impact Report 21129 R $3,024.00 Government Staffing Services Office Temp-Human Resources Technician 21130 R $2,149.44 Crystal Springs Catering Catering Services For Ward 2 Community Leader Breakfast 21131 R $2,041.02 Geocon Consultants Hicks Flat Mercury Remediation Plan&Construction Oversight 21132 R $1,796.31 Arranged4Comfort Ergonomic Equipment&Supplies 21133 R $1,270.00 KCD Construction Door Replacement-Rental Residence 21134 R $1,214.02 Stevens Creek Quarry Base&Drain Rock For Fremont Older Road Work 21135 R $1,170.05 Tadco Supply Janitorial Supplies 21136 R $1,050.89 Accountemps Accounting Temp 21137 R $1,000.00 Pitney Bowes Postage For AO Postage Machine 21138 R $775.00 Parenting On The Peninsula Advertising For Founder's Day Festival&Outdoor Activities 21139 R $666.20 Home Depot Field Supplies/Lumber Materials For Retaining Wall&Fence Repairs At Rental Residence/Ladder/Supplies For DHF Paint For Ravenswood Sign/Tarp 21140 R $652.65 Gardenland Power Equipment Blower/Chain Saw Supplies/Helmet 21141 R $608.16 Office Team Office Temp-Real Property Administrative Assistant 21142 R $520.00 Old Republic Title Company Title Fee For Lobner Property 21143 R $482.18 Monster Mechanical HVAC Service&Repair-AO 21144 R $452.94 Foster Brothers Padlocks-FFO 21145 R $385.98 Recology South Bay Dumpster Service-RSA 21146 R $270.00 U.S.Health Works Pre-Employment Physical 21147 R $126.70 Office Team Office Temp-Front Desk Coverage 21148 R $117,50 Mission Trail Waste Systems Garbage Service-AO 21149 R $114.61 Allied Waste Services Garbage Service-Rental Residences 21150 R $97.25 Life Assist First Aid Supplies Page 3 of 4 Claims No. 13-19 Meeting 13-25 Date 10/9/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 21151 R $68.24 Mountain View Garden Center Material For Sidewalk Repairs At Rental Residence 21152 R $63.66 Protection One Fire Inspection&Monitoring-AO 21153 R $15.83 Los Altos Hardware Picture Hangers Total $432,816.60 *1 Urgent check issued 10/2/13 *2 Urgent check issued 9/26/13 *3 Urgent check issued 10/1/13 The total amount for First National Bank is$12,227.73 *4 Urgent check issued 10/3/13 # Hawthorn expense Page 4 of 4 Midpeninsula Regional • Open Space District To: Board of Directors From: Stephen E. Abbors Date: October 9, 2013 Re: Written Communications Bar T Cattle Company, LLC 400 South El Camino Real, Suite 1000 San Mateo, CA 94402 12 September 2013 Mr. Jed Cyr, Board President Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Re: Driscoll,/MacDonald Ranches RFP Driscoll Event Center Dear Director Cyr: This letter is being directed to you as we discussed immediately following the Board meeting at the suggestion of Director Hanko. The purpose of this letter is limited to identifying what may be an apparent misunderstanding or miscommunication between staff and the Board regarding the linkage between the pending decision on grazing rights for the above-referenced ranches and the use and management of the Driscoll Event Center. I was one of the public speakers addressing the Board at the recent meeting held at the Elkus Ranch Environment Education Center. I am also one of the five finalists being considered by Staff regarding the grazing lease(s). Comments by some Board members suggest that the grazing lease RFP should not be linked to a future RFP for the Event Center. Mrs. Markegard, who also presented to the Board, endorsed this concept. We hold a contrary view and believe that the survival of the Event Center requires coordination with the grazing rights. Enclosed with this letter is a copy of a memo written by Mr. Rudy Driscoll that supports this position. Mrs. Markegard,however, did not mention their proposal was submitted only as to the grazing rights on the MacDonald Ranch and not on the Driscoll Ranch. This underscores the issue and problem with the RFP limited scope and process. Applicants were requested to submit proposals for grazing rights on the Driscoll Ranch, the MacDonald Ranch, or both. This could allow for selection of one or two lessees for the grazing rights. Prior to issuing the RFP, we had requestei Staff to consider inclusion of the Event Center consistent with optional submittal structure of proposed RFP. Staff rejected this request. Mr. Jed Cyr, Board President 12 September 2013 Page 2 It is in the best interest of the Board and the community it represents to expand the scope of the grazing RFP to include the Event Center. There is no ascertainable downside to the Board's deferring selection of the grazing lessee(s) to allow further consideration and analysis that includes proposals to manage one or both ranches in combination(or not) with management of the Event Center. The Board will be better informed whether grazing rights and the Event Center are enhanced if managed by a single applicant. Our group has been prepared to contribute substantial funds and undertake fundraising to improve the Event Center infrastructure,including installation of a roof over the arena. We are prevented from submitting this proposal under the grazing rights RFP procedure. Forsaking possible donations to improve property seems inapposite to the District's core purpose. For reasons that extend beyond the scope of this letter,we cannot undertake this initiative without also being awarded the grazing lease, at least as to the contiguous Driscoll Ranch portion. Staff has not made a final selection from among the five finalists for the grazing lease(s). Our group is the tenant-in-possession on the Driscoll Ranch under the current gazing lease due to expire on November 1,2013. (There is no lease or grazing in place on the MacDonald Ranch.) We urge the Board(working with POST)to consider extending the current lease to the spring of 2014 to allow additional submittals to the RFP gazing lease(s). Staff has rejected the possibility of extending the grazing lease identifying no negative aspects that may arise by such extension. We are passionate about the Driscoll Ranch, the Event Center and the western heritage preserved by their uses. Staff has unnecessarily limited its approach and procedures with the unintended effect to preclude review of the broader implications of Ranch and Event Center inter-dependency. We are confident that the Board will ultimately and fairly decide these issues; we only desire the Board be fully informed as to all its options and allow sufficient,additional time to fully develop a sustainable, global plan. Respectfully itted, 'pectfu"Y Bar T Ca e Co pany, LLC IV Paul J. B is Member PJB:ra cc: Director Pete Siemens w/encl Director Yoriko Kishimoto w!encl. Director Curt Riffle w/encl. Director Nonette Hanko w/encl. Director Larry Hassett w/encl. Director Cecily Harris w/encl, Date: August 27, 2013 To: Whom it may concern From: Rudy Driscoll,Jr.,Current tenant of Driscoll Ranches RE: Driscoll Ranch Event Center and Grazing Lease My family has operated the ranch in La Honda from 1968 to 2013. 1 think we have been good stewards of the land managing it in a holistic manner that also benefited the coastal communities of San Mateo County, Over the years we have had the pleasure of meeting many people on the coast who helped us determine the best management practice and use of the property. I believe there to be a fatal flaw for the Event Center under the current plan. I recommend an alternative plan for grazing that will insure long term success of the ranch as well as the operation of the Event Center, while being enjoyed by the public, and benefiting the coastal communities. The Event Center(EC) is a facility designed to handle bovine and equestrian events and everything from music festivals to ropings as well as being a rally stop to a search and rescue training spot. The EC also is a(the only tractor-trailer)shipping point for cattle on the coast and has the ability to house thirty horses and park many cars and trailers. The arenas,buildings, roadways, water system, electrical system, and fields all require attention year round. It takes expertise,dedication,desire and equipment to operate and maintain the event center. One of the most important tools of the EC is cattle. The cattle that support the EC need to be close to avoid costly shipping expenses that would make it too expensive to operate events utilizing cattle at the EC. I was under the impression that the entire property would be managed by MROSD as one property after POST turned it over to them. I was surprised and disappointed to find out that this is not the case. If the MROSD wants the EC to remain open it is imperative that the grazing lease be tied to the EC. It is possible that MROSD would make a little money on the EC while having a great way to keep the west alive by educating the public. A ranger will not be able to nor have the expertise to maintain the facility in a cost effective and safe manner,and will be derailed from hisiher primary duties. MROSD does not have the experience to operate an EC- it is not the same as koeping a trail or parking area maintained. The only viable solution is for a full time tenant to maintain and run the EC. Not tying the two together will cause the EC to fall by the way side because it will not be supported by cattle from the ranch, by a manager with the expertise in the type of events to be held at the EC and the experience to manage outside events based upon experience of working with horses and cattle doing these types of events. Please do not rush and cause the Event Center to fall by the way side as a result of poor foresight and management of the grazing lease that is to be awarded. Award the grazing lease and the Event Center lease to one experienced tenant at the same time. Driscoll Ranches,LLC 2995 Woodside Road,Suite 450,Woodside CA 94062 Office 650) 851-1735 Fax 650)851-1798 Draft Response Prepared by Staff for Board Consideration October 4, 2013 Paul J. Barulich, Member Bar T Cattle Company, LLC 400 South El Camino Real, Suite 1000 San Mateo, CA 94402 RE Driscoll/McDonald Ranches RFP Driscoll Event Center Dear Mr. Barulich: Thank you for taking the time to submit your comments regarding the Request for Proposals (RFP) for conservation grazing at the former Driscoll and McDonald Ranch areas of the La Honda Creek Open Space Preserve(Preserve) and the future use and management of the former Driscoll Ranch Event Center(Event Center). The grazing RFP was not an agenized item at the September 10th Board workshop. The purpose of the September I O'h District Board workshop was to evaluate potential use alternatives for the Event Center that may be considered compatible with the District's mission,basic policy and fit, given known constraints about current staff and management capacity. Based on the input received at the September I O'h Board workshop, staff will further refine these use alternatives and present a recommendation to the full Board at a future meeting later this fall when the Board would consider and decide(1)whether to enter into a Lease and Management Agreement with Peninsula Open Space Trust(POST)to manage the property, and if so, (2) what uses to allow at the Event Center prior to undergoing a more extensive use and management planning process. Any uses allowed on the property would be included as part of a Preliminary Use and Management Plan for the Event Center. The primary goals of leasing the Driscoll and McDonald ranches for grazing are resource management and to support viable agriculture on the San Mateo Coast. With the Driscoll Ranch grazing lease on the Preserve ending on November 1, 2013, the grazing RFP is intended to continue and improve upon the resource grazing benefits to manage the property's grasslands and to protect the riparian resources which flow into San Gregorio Creek. Reintroduction of conservation grazing on the former McDonald Ranch will improve grassland management and watershed protection on the Preserve as well. The District will select the best qualified grazing tenant or tenants to achieve these primary goals. The selected tenant(s) will have use of the livestock staging facilities at the Event Center as this is supportive of the grazing operation on the Preserve. It is anticipated that the Board of Directors will consider selecting and entering into a grazing lease or leases for the Driscoll and McDonald Ranch areas of the Preserve in November. As you are aware, the final evaluation process of the five grazing applicant finalists is currently in process. Draft Response Prepared by Staff for Board Consideration As mentioned earlier in this letter, only use of the livestock staging facilities at the Event Center was included in the grazing RFP. The livestock staging facilities include a cattle chute, scale, corrals, and access tunnel, which have been actively used to support grazing on the adjacent Preserve over the last 12 years. The remaining facilities are not integral to the grazing operation. Moreover,management of the Event Center for outside events is also not a use that is integral to a grazing operation and requires different management skills, experience, and background from what is expected of a grazing operator. For these reasons, the grazing RFP does not include management of the Event Center. I hope this letter clarifies the District's goals and approach regarding the grazing RFP process, and the evaluation process for determining which potential uses of the Event Center are compatible with the District's mission. Thank you again for your input. If you have any further questions,please feel free to contact Assistant General Manager Ana Ruiz at(650) 691-1200 or aruiz@openspace.org. Sincerely, Jed Cyr Board President cc: Board Members Bar T Cattle Company, LLC 400 South El Camino Real, Suite 1000 San Mateo, CA 94402 12 September 2013 Mr. Jed Cyr, Board President Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Re: Driscoll/MacDonald Ranches RFP Driscoll Event Center Dear Director Cyr: This letter is being directed to you as we discussed immediately following the Board meeting at the suggestion of Director Hanko. The purpose of this letter is limited to identifying what may be an apparent misunderstanding or miscommunication between staff and the Board regarding the linkage between the pending decision on grazing rights for the above-referenced ranches and the use and management of the Driscoll Event Center. I was one of the public speakers addressing the Board at the recent meeting held at the Elkus Ranch Environment Education Center. I am also one of the five finalists being considered by Staff regarding the grazing lease(s). Comments by some Board members suggest that the grazing lease RFP should not be linked to a future RFP for the Event Center. Mrs. Markegard, who also presented to the Board, endorsed this concept. We hold a contrary view and believe that the survival of the Event Center requires coordination with the grazing rights. Enclosed with this letter is a copy of a memo written by Mr. Rudy Driscoll that supports this position. Mrs. Markegard, however, did not mention their proposal was submitted only as to the grazing rights on the MacDonald Ranch and not on the Driscoll Ranch. This underscores the issue and problem with the RFP limited scope and process. Applicants were requested to submit proposals for grazing rights on the Driscoll Ranch, the MacDonald Ranch, or both. This could allow for selection of one or two lessees for the grazing rights. Prior to issuing the RFP, we had requested Staff to consider inclusion of the Event Center consistent with optional submittal structure of proposed RFP. Staff rejected this request. Mr. Jed Cyr, Board President 12 September 2013 Page 2 It is in the best interest of the Board and the community it represents to expand the scope of the grazing RFP to include the Event Center. There is no ascertainable downside to the Board's deferring selection of the grazing lessee(s) to allow further consideration and analysis that includes proposals to manage one or both ranches in combination (or not)with management of the Event Center. The Board will be better informed whether grazing rights and the Event Center are enhanced if managed by a single applicant. Our group has been prepared to contribute substantial funds and undertake fundraising to improve the Event Center infrastructure, including installation of a roof over the arena. We are prevented from submitting this proposal under the grazing rights RFP procedure. Forsaking possible donations to improve property seems inapposite to the District's core purpose. For reasons that extend beyond the scope of this letter, we cannot undertake this initiative without also being awarded the grazing lease, at least as to the contiguous Driscoll Ranch portion. Staff has not made a final selection from among the five finalists for the grazing lease(s). Our group is the tenant-in-possession on the Driscoll Ranch under the current grazing lease due to expire on November 1, 2013. (There is no lease or grazing in place on the MacDonald Ranch.) We urge the Board (working with POST) to consider extending the current lease to the spring of 2014 to allow additional submittals to the RFP grazing lease(s). Staff has rejected the possibility of extending the grazing lease identifying no negative aspects that may arise by such extension. We are passionate about the Driscoll Ranch, the Event Center and the western heritage preserved by their uses. Staff has unnecessarily limited its approach and procedures with the unintended effect to preclude review of the broader implications of Ranch and Event Center inter-dependency. We are confident that the Board will ultimately and fairly decide these issues; we only desire the Board be fully informed as to all its options and allow sufficient, additional time to fully develop a sustainable, global plan. Respectfully omitted, " ec"u"yBar Co0 axr T Ca e Co pany, LLC PaulJ j I aul J. Ba is Member PJB:ra cc: Director Pete Siemens w/encl Director Yoriko Kishimoto w/encl. Director Curt Riffle w/encl. Director Nonette Hanko w/encl. Director Larry Hassett w/encl. Director Cecily Harris w/encl. Date: August 27, 2013 To: Whom it may concern From: Rudy Driscoll, Jr., Current tenant of Driscoll Ranches RE: Driscoll Ranch Event Center and Grazing Lease My family has operated the ranch in La Honda from 1968 to 2013. 1 think we have been good stewards of the land managing it in a holistic manner that also benefited the coastal communities of San Mateo County. Over the years we have had the pleasure of meeting many people on the coast who helped us determine the best management practice and use of the property. I believe there to be a fatal flaw for the Event Center under the current plan. I recommend an alternative plan for grazing that will insure long term success of the ranch as well as the operation of the Event Center, while being enjoyed by the public, and benefiting the coastal communities. The Event Center(EC) is a facility designed to handle bovine and equestrian events and everything from music festivals to ropings as well as being a rally stop to a search and rescue training spot. The EC also is a(the only tractor-trailer) shipping point for cattle on the coast and has the ability to house thirty horses and park many cars and trailers. The arenas, buildings, roadways, water system, electrical system, and fields all require attention year round. It takes expertise, dedication, desire and equipment to operate and maintain the event center. One of the most important tools of the EC is cattle. The cattle that support the EC need to be close to avoid costly shipping expenses that would make it too expensive to operate events utilizing cattle at the EC. I was under the impression that the entire property would be managed by MROSD as one property after POST turned it over to them. I was surprised and disappointed to find out that this is not the case. If the MROSD wants the EC to remain open it is imperative that the grazing lease be tied to the EC. It is possible that MROSD would make a little money on the EC while having a great way to keep the west alive by educating the public. A ranger will not be able to nor have the expertise to maintain the facility in a cost effective and safe manner, and will be derailed from his/her primary duties. MROSD does not have the experience to operate an EC- it is not the same as keeping a trail or parking area maintained. The only viable solution is for a full time tenant to maintain and run the EC. Not tying the two together will cause the EC to fall by the way side because it will not be supported by cattle from the ranch, by a manager with the expertise in the type of events to be held at the EC and the experience to manage outside events based upon experience of working with horses and cattle doing these types of events. Please do not rush and cause the Event Center to fall by the way side as a result of poor foresight and management of the grazing lease that is to be awarded. Award the grazing lease and the Event Center lease to one experienced tenant at the same time. Driscoll Ranches, LLC 2995 Woodside Road, Suite 450, Woodside CA 94062 Office 650) 851-1735 Fax 650) 851-1798 Regional OpenSpace I Midpeninsula Regional Open Space District October 9, 2013 Paul J. Barulich, Member Bar T Cattle Company, LLC 400 South El Camino Real, Suite 1000 San Mateo, CA 94402 RE Driscoll/McDonald Ranches RFP Driscoll Event Center Dear Mr. Barulich: Thank you for taking the time to submit your comments regarding the Request for Proposals (RFP) for conservation grazing at the former Driscoll and McDonald Ranch areas of the La Honda Creek Open Space Preserve (Preserve) and the future use and management of the former Driscoll Ranch Event Center(Event Center). The grazing RFP was not an agenized item at the September I oth Board workshop. The purpose of the September I 01h District Board workshop was to evaluate potential use alternatives for the Event Center that may be considered compatible with the District's mission,basic policy and fit, given known constraints about current staff and management capacity. Based on the input received at the September 10th Board workshop, staff will further refine these use alternatives and present a recommendation to the full Board at a future meeting later this fall when the Board would consider and decide (1) whether to enter into a Lease and Management Agreement with Peninsula Open Space Trust(POST) to manage the property, and if so, (2)what uses to allow at the Event Center prior to undergoing a more extensive use and management planning process. Any uses allowed on the property would be included as part of a Preliminary Use and Management Plan for the Event Center. The primary goals of leasing the Driscoll and McDonald ranches for grazing are resource management and to support viable agriculture on the San Mateo Coast. With the Driscoll Ranch gazing lease on the Preserve ending on November 1, 2013, the gazing RFP is intended to continue and improve upon the resource gazing benefits to manage the property's grasslands and to protect the riparian resources which flow into San Gregorio Creek. Reintroduction of conservation grazing on the former McDonald Ranch will improve grassland management and watershed protection on the Preserve as well. The District will select the best qualified grazing tenant or tenants to achieve these primary goals. The selected tenant(s)will have use of the livestock staging facilities at the Event Center as this is supportive of the gazing operation on the Preserve. 33o Distel Circle Los Altos,CA 94022 1 P 65o 691,1200 F 650 6910485 www opens pace.org It is anticipated that the Board of Directors will consider selecting and entering into a grazing lease or leases for the Driscoll and McDonald Ranch areas of the Preserve in November. As you are aware, the final evaluation process of the five grazing applicant finalists is currently in process. As mentioned earlier in this letter, only use of the livestock staging facilities at the Event Center was included in the grazing RFP. The livestock staging facilities include a cattle chute, scale, corrals, and access tunnel, which have been actively used to support grazing on the adjacent Preserve over the last 12 years. The remaining facilities are not integral to the grazing operation. Moreover,management of the Event Center for outside events is also not a use that is integral to a grazing operation and requires different management skills, experience, and background from what is expected of a grazing operator. For these reasons, the grazing RFP does not include management of the Event Center. I hope this letter clarifies the District's goals and approach regarding the grazing RFP process, and the evaluation process for determining which potential uses of the Event Center are compatible with the District's mission. Thank you again for your input. If you have any further questions, please feel free to contact Assistant General Manager Ana Ruiz at(650) 691-1200 or aruiz@openspace.org. Sincerely, Jed Cyr Board President cc: Board Members Midpeninsula Regional I Open Space District R-13-96 Meeting 13-25 October 9, 2013 AGENDA ITEM 4 AGENDA ITEM Authorization to Enter into a Contract with The Creative Group for Web Administration Support for an Amount Not-to-Exceed$78,000 through January 31, 2014 GENERAL MANAGER'S RECOMMENDATION Approve a contract with the public relations staffing firm The Creative Group to extend a the temporary filling of Website Administrator in an amount not-to-exceed$78,000 through January 31, 2014. SUMMARY The Public Affairs Department Website Administrator resigned in September to pursue other opportunities. At that time, a temporary employee was hired through The Creative Group to fill the vacancy in the interim. No contract was needed initially with The Creative Group as the service provided was under$25,000. Given that the recruitment for a permanent position is estimated to be completed in January 2014, a contact is now needed to extend the duration of the web support services to this date. DISCUSSION Ms. Cydney Bieber was hired in September 2013 through The Creative Group to backfill a vacant Website Administrator position. The agency rate is$90 an hour,which is competitive in this market. The agency was able to assist the District quickly with a competent and skilled Web Administrator who has been an asset to the department and District. Staff recommends that Ms. Bieber continue supporting the District in this role through the end of the recruitment process, scheduled in January 2014. The recommended term of the contract with The Creative Group would expire at the end of January or when the position is filled, whichever occurs first. The contract can be terminated with notice by either the contractor or the District. FISCAL IMPACTS The proposed contract amount is approximately 35%higher than the salary and benefits of the vacant Website Administrator. Due to prior vacancies in the Public Affairs Department, including more than six months for Public Affairs Manager and Media Communication Supervisor during FY2013-14, there exists sufficient salary to result in no additional fiscal impact. R-13-96 Page 2 BOARD COMMITTEE REVIEW No Committee review is required. PUBLIC NOTICE This action requires no special public notice outside the regular Brown Act notice that is already provided for this meeting. CEQA COMPLIANCE This decision does not have any environmental impacts triggering the California Environmental Quality Act(CEQA). NEXT STEPS Upon approval by the Board of Directors, staff would proceed to finalize the contract with The Creative Group. Recruitment for Web Administrator is anticipated to be completed by late January 2014. Responsible Department Manager: Shelly Lewis, Public Affairs Manager Prepared by: Shelly Lewis, Public Affairs Manager Contact person: Same as above 2 Midpeninsula Regional Open Space District R-13-95 Meeting No. 13-25 October 9, 2013 AGENDA ITEM 5 AGENDA ITEM Filling the Volunteer Ombudsperson Position GENERAL MANAGER'S RECOMMENDATION Approve the application of Rosemary Field for the District Ombudsperson position. SUMMARY The San Mateo County Local Agency Formation Commission's(LAFCo) conditions of approval for District annexation of the San Mateo Coast in 2004 included appointment of an ombudsperson to work as a liaison between District staff and the public to resolve citizen inquiries and concerns. The Board appointed its first volunteer ombudsperson in October 2004. That individual served through May 2011 when she resigned due to an out of state relocation. In August 2011,the Board appointed another volunteer who served for one year and chose not to continue. The ombudsperson is appointed for one year with the opportunity to extend their service by request and Board approval. Due to staff vacancies and reorganization within the Public Affairs Department in 2012-13, recruitment for the ombudsperson was delayed until July 2013. The position was posted for 30 days on volunteer sites and announced to District volunteers and docents through email. The District received one application from Rosemary Field of Belmont, California for the ombudsperson volunteer position. The ombudsperson position has been vacant since August 2012. Due to the time sensitivity of this item,it is being presented to LFPAC on October 8 1h and,if recommended by LFPAC,will be considered by the full Board on October 9h via this Board Report. DISCUSSION At its May 26, 2004 Board meeting(see Report R-04-57), the Board adopted Resolution No. 04- 13 establishing an appointment process for the District Ombudsperson in conformity with LAFCO's conditions of approval. District Resolution No. 04-13 assigned responsibility for developing the recommendations for a selection and recruitment process to the Legislative, Funding and Public Affairs Committee(LFPAC). The adopted description for roles and duties, desired qualification criteria, and application are attached. The term is for one year with the opportunity for the Board to grant an extension. LFPAC is directed to screen applicants and select top candidates for Board interviews and appointment at an upcoming Board meeting. The ombudsperson workload has been fairly light, however recently there have been two requests which were forwarded to the Operations Manager. Attached to this memo are several documents R-13-95 Page 2 including Ms. Rosemary Field's application and background, as well as response procedures and recommended skill set. Ms. Rosemary Field has over 25 years experience as a public works inspector and owner's representative within the public sector, successfully partnering with contractors, utility companies, and the public. Upon retirement she has been active in volunteer activities with the public. With her application, Ms. Field included a copy of a quality service award and proclamation in her honor. Her answers to the application questions demonstrate her ability to listen and understand conflicts and her understanding of typical open space issues that could arise as part of the ombudsperson role. FISCAL IMPACT There are no fiscal impacts to the District associated with this item. BOARD COMMITTEE REVIEW At its October 8, 2013 meeting, the Legislative, Funding and Public Affairs Committee(LFPAC) will review the application of Ms. Rosemary Fields for the Ombudsperson position. Should LFPAC recommend forwarding the application to the Board of Directors for review and approval, this item will remain on the agenda. Should LFPAC recommend not forwarding the application and suggest an alternative for the Ombudsperson recruitment,this item will be pulled from the agenda. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS If LFPAC concurs with staff s recommendations, staff would like to invite Ms. Rosemary Field to a future Board Meeting for Board questions and potential appointment. Attachment(s) 1. Ombudsperson Program Description 2. Description of Ombudsperson Desired Knowledge/Skills/Abilities 3. Ombudsperson Recruitment Flyer 4. Ombudsperson Response Procedures 5. Ms. Rosemary Field's Ombudsperson Application Responsible Department Head: Shelly Lewis, Public Affairs Manager Prepared by: Shelly Lewis, Public Affairs Manager i Attachment 1 Midpeninsula Regional Open Space District OMBUDSPERSON PROGRAM Role of Ombudsperson The Ombudsperson is an appointee of the Board of Directors who follows up on resident or neighbor inquiries or complaints for the purpose of attempting to resolve misunderstandings or conflicts that have not been resolved satisfactorily by District staff. The Ombudsperson works independently and objectively to assist in maintaining positive relations with District residents and neighbors. Duties of Ombudsperson ❖ Listens to resident concerns •'• Opens avenues of communication between residents and neighbors and the District ❖ Gathers information and educates residents on District policies or procedures and their purpose or effect •'• Facilitates conflict resolution ❖ Finds other resources to meet resident needs, if applicable ❖ Provides a written summary of citizen concerns as requested by the Board of Directors Scope of Duties The Ombudsperson would assist residents in their interactions with the District and facilitate conflict resolution when needed. The Ombudsperson would not handle issues that are privileged or confidential, or which involve personnel, labor relations, legal matters, or Board decisions. The Ombudsperson would present facts that may lead the Board or staff to improve operations or better address citizen needs, as opposed to advocating either for or against a resident, staff or Board policy. The Ombudsperson would not establish or recommend District policy, or affect or make fiscal or budgetary decisions. Assignment and Reporting Responsibilities If the initial contact from a citizen is the Ombudsperson,the Ombudsperson will contact the General Manager before taking further action. If the General Manager is not able to resolve the concern/complaint to the citizen's satisfaction,the Ombudsperson will follow up with the citizen for further resolution efforts. If the initial contact from a citizen were a Board Member, the Board Member would immediately contact the General Manager. If the General Manager is not able to resolve the concern/complaint to the citizen's satisfaction,the General Manager shall inform the citizen of the District's Ombudsperson process and shall request the Ombudsperson contact the complainant to offer further assistance. Attachment 1 After completing inquiry and resolution efforts the Ombudsperson would then report back to the General Manager and provide a written summary report for the Board at least quarterly. Ombudsperson Knowledge/Skills/Abilities To be effective in this role, the Ombudsperson should demonstrate the following knowledge/skills/abilities: • Facilitation and conflict resolution skills • Ability to listen, understand and validate others' points of view • Familiarity with the District's mission and purpose and how the District programs fit into the greater region • Knowledge of local government functions and operations and land and property use issues • Interviewing skills * Customer service skills • Public speaking skills • Analytic and evaluative skills • Writing skills-the ability to express clearly and concisely complex issues and positions in writing 0 Objectivity and good judgment • Create credibility as an independent evaluator capable of independent conclusions • Sense of humor • Professional demeanor and appearance Training, education and/or experience in public administration,management,psychology,public relations, customer relations, investigations, counseling, consulting, teaching,human resources, risk management, related field or as an elected official would likely provide the required knowledge, skills and abilities. Compensation and Terms of Appointment Volunteer status(unpaid),with full reimbursement for Board authorized expenses incurred(per contract). One-year term with the possibility of reappointment annually. Attachment 2 Midpeninsula Regional ' Open Space District OMBUDSPERSON Knowledge/Skills/Abilities To be effective in this role, the Ombudsperson should demonstrate the following knowledge/skills/abilities: • Facilitation and conflict resolution skills • Ability to listen, understand and validate others' points of view • Familiarity with the District mission and purpose and how the District programs fit into the greater region • Knowledge of local government functions and operations and land and property use issues • Interviewing skills • Customer service skills • Public speaking skills • Analytic and evaluative skills • Writing skills-the ability to express clearly and concisely complex issues and positions in writing Objectivity and good judgment • Create credibility as an independent evaluator capable of independent conclusions • Sense of humor • Professional demeanor and appearance Training, education and/or experience in public administration,management,psychology,public relations, customer relations, investigations, counseling, consulting,teaching, human resources, risk management,related field or as an elected official would likely provide the required knowledge, skills and abilities. Compensation Volunteer status(unpaid),with full reimbursement for Board authorized expenses incurred(per contract). Attachment 3 MCI Ombudsperson Midpeninsula Regional Open Space District Apply by 8/22/13 The Board of Directors is seeking a to fill highly laced volunteer g position to assist in maintaining and strengthening positive relations p g g g with constituents and neighbors. The ombuds erson will follow u on g P P inquiries or complaints to address misunderstandings or conflicts that have not been resolved by District staff. Responsibilities: Listen to constituent concerns; facilitate conflict resolution; gather information and educate concerned constituents on District polices or procedures and their purpose. Qualifications: Demonstrated successful facilitation and conflict resolution skills• familiarity with the District's mission and purpose. � � Y p rP TO Apply: Please submit District application materials along with a resume and letter of interest. Application materials be obtained PP may by calling 650.691.1200 or by visiting www.openspace.org. Apply to MROSD at 330 Distel Circle, Los Altos, CA 94022 or send your application to: info @opens ap ce.org Attachment 4 Ombudsperson Response Procedures Scope of Duties The Ombudsperson assists residents in their interactions with the District and facilitates conflict resolution when needed. The Ombudsperson does not handle issues that are privileged or confidential, or which involve personnel, labor relations, legal matters, or Board decisions. The Ombudsperson presents facts that may lead the Board or staff to improve operations or better address citizen needs, as opposed to advocating either for or against a resident, staff or Board policy. The Ombudsperson does not establish or recommend District policy, or affect or make fiscal or budgetary decisions. Assignment and Reporting Responsibilities If the initial contact from a citizen is the Ombudsperson, the Ombudsperson will contact the General Manager before taking further action. If the General Manager is not able to resolve the concern/complaint to the citizen's satisfaction, the Ombudsperson will follow up with the citizen for further resolution efforts. If the initial contact from a citizen were a Board Member, the Board Member would immediately contact the General Manager. If the General Manager is not able to resolve the concern/complaint to the citizen's satisfaction, the General Manager shall inform the citizen of the District's Ombudsperson process and shall request the Ombudsperson contact the complainant to offer further assistance. 1. Receive notice of new concern/complaint via phone call from the Public Affairs Administrative Assistant that an email message has been sent to: ornbudsperson(a)-openspace.orn 2. To view email, log in to:https://mail.openspace.or-q Username: ombudsperson Password: u%b5A 3. Review concern/complaint. 4. Contact the General Manager at (650) 691-1200 to inform the District about the concern/complaint. 5. If the General Manager is not able to resolve the concern/complaint, follow up with the citizen for further resolution efforts. Attachment 5 Midpeninsula Regional Open Space District APPLICATION FOR OMBUDSPERSON POSITION Name Rosemary A. Field Residential Voting Address 1513 Winding Way, Belmont,CA. 94002-1943 Mailing Address same as above Daytime Telephone 650 654-9966 Evening Telephone 6S0 740-9760 m Fax 650 654-9966 Email rosemarv2939@comcast.net 1) Please indicate why you are interested in serving as Ombudsperson of the Midpeninsula Regional Open Space District. I feel that I would be effective in the role of Ombudsperson. I have had many years in Public Service and find enjoyment in helping to preserve open spaces. I appreciate the concerns of the public along with the understanding of local government functions and operations. I would like to use my facilitation and conflict resolution skills to follow up on conflicts or concerns so that Midpeninsula Regional Open Spaces District continues to have positive relations with constituents and neighbors. 2) Please list applicable training/education. College Classes: Introduction to Psychology, Principles of Real Estate, Introduction to Counseling and Interviewing, Group Dynamics and Co-Active Coaching. Workshops: Transformational learning, Conflict resolution, and Non Violent Communication. II Attachment 5 3) Please describe your community activities and/or work experience you feel would be pertinent/applicable to this position. (include organizations and your role and time period in which you functioned in that role.) I worked as a Public Works Inspector/Owner's Representative for City of Irvine for 12 years and the City Of Belmont for 14 years. I used to say my office "has no windows or doors"; I enjoyed working outside. Partnering with contractors, utility companies and the public, many Public Works projects were completed. I volunteer as a Nami (National Alliance for Mental Illness) Family to Family teacher once a year, 2007, 2009,2010 , and 2012 and as a Nami Group Facilitator once a month from August, 2011 to present. I volunteer at SFO at the Travelers Information Desk every Thursday 12:00 p.m. to 4:00 pm. starting November of 2011. Signature of Applicant Date of Application Attachment 5 Rosemary Field Midpeninsula Regional Open Space District Ombudsperson Supplemental Questionnaire 1)Please describe a situation in which you resolved a conflict.What specific techniques did you use that lead to resolution. The situation was that a property owner was blocking another property owner from driveway access claiming it was his property. The techniques I used were,first to calm the parties by letting them know I would listen to their concerns, gather facts,and research records. Second, I presented my results, documented the laws and ordinances that needed to be upheld. Lastly I placed the information in an address file so that the clarification of the subject property would be known to all. The finding was that the property was owned by the party blocking the other property owner, but an easement was granted for ingress and egress in a recorded Parcel map. 2) Please describe your most challenging customer service type complaint. How did you succeed in satisfying the customer without violating policies or regulations while maintaining equity in the treatment of citizens? The most challenging customer service type complaint is regarding trees. It goes both to the protection or the removal of a tree. My success in satisfying the customer regarding either the removal or protection of the tree was with education and by taking responsibility to answer their concerns appropriately. I worked with our city tree trimming crews, and tree specialists to find solutions when the trees were in city right of way or property. When the trees were on private property,the solution was to educate neighbors regarding the ordinances and regulations of the city. 3) What do you anticipate to be the most challenging aspect of an ombudsperson's job for a public open space agency? I would think the most challenging aspect would be the neighbors who may feel that the open space should be theirs to control. With education and listening to each other I believe that neighbors and public open space agencies can be partners in preserving public open space. 4) What Additional information would you like to include for our consideration? attached City of Belmont Quality Service Award 2000 City of Belmont Office of the Mayor Proclamation 2010 Attachment 5 r NEW WWI- 1 CITY OF BELMONT Wualit QxM`re ;kbiarb presented to ROSEMARY FIELD Rosemary Field undertook the very difficult task of spokesperson for the City in a neighborhood that was very perplexed by the City's efforts to improve their roadway. Rosemary used her exceptional interpersonal skills, her communication expertise and kept accurate records of events during the construction. She enabled the City to be positioned well to get the project satisfactorily completed. Rosemary is a natural choice for a Year 2000 Quality Service Award. C GER December 8, 2000 DATE Office Attachment 5 CIiiii Pro rtamatt on IN APPRECIATION FOR 14 YEARS OF OUTSTANDING PUBLIC SERVICE BY ROSEMARY FIELD, CONSTRUCTION INSPECTOR WHEREAS, Rosemary Field was hired as Construction Inspector in the Department of Public Works for the City of Belmont on April 30, 1996 and has served in this capacity through August 20, 2010; and, WHEREAS, Rosemary, also known as the "Department's Historian", has exhibited dedication and perseverance researching City files and County records for necessary information regarding the history of previous projects, right-of-ways, and property ownership issues; and, WHEREAS, Rosemary has demonstrated excellent customer service capabilities and mastered construction inspection and management skills exceptionally well; and, WHEREAS, Rosemary spent countless hours and worked diligently on Capital Improvement Projects as Project Manager for the 1000 El Camino Real ground water investigation project, Construction Manager and Inspector for Ralston Avenue retaining wall repair, Lyall Way sewer installation, pavement reconstruction projects, and numerous other storm and sewer rehabilitation projects; and, WHEREAS, Rosemary was awarded the Outstanding Service Award four times, 1999, 2000, 2003 and 2009 during her tenure with the Public Works Department; and, WHEREAS, Rosemary has consistently understood and proactively responded to the concerns of Belmont residents and has made a substantial contribution to the welfare of the community. NOW, THEREFORE, BE IT RESOLVED, that I, Christine Wozniak, Mayor of the City of Belmont on behalf of the City Council and the citizens of this City, do hereby express sincere gratitude to Rosemary Field for 14 years of outstanding public service for the City of Belmont, and wish her health and happiness in her retirement. • SIGNED AND AFFIXED WITH THE OFFICIAL SEAL OF THE CITY OF BELMONT, ON THIS TWELFTH Y OF GUS")i ,00 THOU elmoU ND AND TEN. Ay-OW-of the City n AT-LJJST: CLERK of the City of Belmont Quarry Blasting Registers a 2.4 Magnitude Earthquake at Okm Depth on October 2, 2013 Quarry blasting at Lehigh Southwest registers as earthquakes: While this level of magnitude will likely not cause structural damage to buildings, cosmetic damage, such as lines in door and window casing, crown moulding, and sheetrock joints, is likely. These earthquakes can be very frightening to residents. The end of this document contains a partial list of blasting events between October 2, 2013 and June 5, 2013. What is the magnitude of blasting that Lehigh can do? i How much damage are they allowed to do to nearby homes? There is a fault at the quarry along and the San Andreas fault is nearby, can this blasting cause earthquakes? Source: http://earthquaketrack.com/us-ca-cupertino/recent Quarry Blasting Impact of 2.4 Magnitude Earthquake on October 2, 2013 21 nnountatn ��AI y •; to h'f,.�,� �✓ Map Satellite Los Altos we rkgw-f A'e Hd F v ,rastradero a2 .eserve y Sunnyvale Ponderosa Park y a \ .- �- — Ma w Loyola �i�a. w Fremont Ave f a cascade ik \ r s � GS r•orne„cad Rd a a ""�..rr'�"✓u'ip�oStrraFwy�� -s 7rancos . pen T 9`+= space Presrve Cupertino n zNNIN III 04'a Mcclellan I • Ranch Park Skyline Ridge 35 n\o Dr We, Open Space `� _ Preserve •,� Hoover Park • 85 Prospect Rd Golden Triangle ye Sl ti it7 .yf �fa�g •`� F x'eW r. . Partial list of Earthquakes at 0 Depth Attributable to Quarry Blasting at Lehigh Southwest, Cupertino: 2.4 magnitude earthquake 21:21 October 02, 2013 UTC Location: Epicenter at 37.326, -122.097 5.2 km from Cupertino (3.2 miles) Depth: 0 km 2.2 magnitude earthquake 19:20 September 16, 2013 UTC g q p Location: Epicenter at 37.317, -122.103 6.2 km from Cupertino (3.2 miles) Depth: 0 km 1.6 magnitude earthquake 19:47 September 11, 2013 UTC Location: Epicenter at 37.318, -122.101 6.2 km from Cupertino (3.2 miles) Depth: 0 km 1.7 magnitude earthquake 17:36 September O5 2013UTC | Location: Epicenter at3T324, -12I1U352km from Cupertino (3.2 miles) Depth:Oknn / i 1.9magnitude eart ~�wake1O September[6, 2013UT[- � Location: Epicenter at373l6 -122.1O962km from Cupertino (4] miles) Depth:Okm 1.7 magnitude earthquake 1A:11 August 30, 20l3UTC Location: Epicenter at 37.323' -132.1147.3 krn from Cupertino (4.2 miles) Depth: 8 krn 1.7 magnitude earthquake 19:l5 August 23' 2Ol3UTC Location: Epicenter at 37.322, -122.1065.3 krn from Cupertino (4.2 miles) Depth:0 krn 1.6 magnitude earthquake 21:07 August 16, 2O15UTC Location: Epicenter at 37.323, -122.102 6.2 krn from Cupertino (3.3 miles) Depth: O hno 1.5 magnitude earthquake 21:O6 August 08' 2O13UTC � Location: Epicenter at 37.332, -122.101 6.2 krn from Cupertino (9.2 miles) Depth: U krn 1'8noagm|tude earthquake 2l:O6 July 31, 2U13UT[ Location: Epicenter at97.323, -122.102 6.2 krn from Cupertino (3.3 miles) Depth:O km 2.3 magnitude earthquake 31:19 July 1S, 2O13UTC Location: Epicenter at 37.317' '122.098 5.2 krn from Cupertino (3.3 miles) Depth: O krn 1,9 magnitude earthquake 22:O3 July O5, 2O13UTC Location: Epicenter at 37.325, -122.096 5.2 krn from Cupertino (3.3 miles) Depth: O km � 2.1 magnitude earthquake 21:1O July 0Z' 2013UTC Location: Epicenter at 37.323, -122.1 6.2 krn from Cupertino (3.2 miles) Depth:D krn � 2'2rwagn|twde earthquake J1:O6 June 24' JO13UTC � � Location: Epicenter at37.329, '222.107 62 krn from Cupertino (4.2 miles) Depth: O krn � 2.0 magnitude earthquake June 19' 2Ol3UT[ Location: Epicenter at 37.326, -123.0985.2 krn from Cupertino (3.2 miles) Depth: O krn � 1 � nno�mbu��ert�mw��e��'.34]une �4, �O13U�C � � . �� , � Location: Epicenter at37334, -122.D9OS.Z krn from Cupertino (3.2mni�s. Depth: Okn� � ` 2.4 magnitude earthquake 21:07 June 10' 2O13UTC � Location: Epicenter at 37.32, -122.1046.2 krn from Cupertino (4J miles) Depth:O km � 1.5 magnitude earthquake 21:24 June 14, 2O13UTC Location: Epicenter at 37.324, -132.098 5.2 krn from Cupertino (3.2 miles) Depth: O km 1'6mmagmitwde earthquake 31:O1 June O7, JO13UT[ Location: Epicenter at 37.32, -123.1046.2 krn from Cupertino (4.2 miles) Depth:O km � 2.W magnitude earthquake 21:87 June OS' 2O13UTC Location: Epicenter at37.]21, -122.1046.2 krn from Cupertino (4.2 miles) Depth:0 km � i Wil `pea onfluence Point ' Meridian! Lincoln \i ' from culvert at Park PsA + �-, 'lam +.� � •J► K' �• 1'.,lp' Cambrian PA-0 ONE ® , Campbell & Los Gatos WG Trestle & 3 Crks` aI r. between Lexington& Fwy 17 � extend sman to the summit . AMnc 'I I'D :-I kA Ck J, IJ Originally founded in 1975 by County Supervisor Rod Diridon, championed by Jim Beall, and chaired by the late Don Hebard Officially under County Parks, with authority to interact with any agency: Cities, County, CalTrans, Water District, o But was only advisory: no budget for direct action o Representatives from San Jose, Campbell, Los Gatos, SCVWD, and Santa Clara Co. 0 the Committee faded into hiatus around 2000 when the remaining projects seemed to be all in San Jos6 is 0 -, 1 c, fig e 1] Add to its membership: agencies- State, MiclPen, and the SC Co. Open Space non-profits? SJ Park Foundation, Guadalupe River Conservancy, Cmte for Green Foothills (CGF), Bay Area Ridge Trail, Silicon Valley Leadership Group? Add to its charter: work for health of the stream's habitat as well as for the recreational trail and the health of the community c,, Empowered with finances so that it can take action o Together, it can do more than the individual agencies could do alone. Jennifer Woodworth From: Sandy Sommer Sent Wednesday, October 09. 2O134:31 PM To: Jennifer Woodworth | Subject: FVV: Board Workshop Vision Plan | For tonight's Board Study Session Sandra Sommer, AICPASLA Senior Real Property Planner Midpen|n5u|a Regional Open Space District P: (650) 691-1200 1 Direct: (650) 6I5-6532 � � From: Larry Watson � Sent: Wednesday, OcbnberD9, 2013 2:58 PM To: Lisa Bankoyh; 'AnnVVa|tonsnm|th'; 'Bern Smith'; 'Carlos Romero'; 'Chris Cruz'; 'Chris Overingbon'; 'Dianne McKenna'; 'Don Horsley'; 'DonVVeden'; 'Faye Brophy'; 'Henrietta Burroughs; ]erej Lawson; 'John Bourgeois'; 'Karen Holman'; 'Kellyx Nelson'; 'Kristi Barron'; 'Kristina Loquist'; 'Lennie Roberts'; 'LindaGeorge; 'Lynn ]ackson'; 'Mark Landgraf; 'Melissa Hippard'; 'Mike Bushue'; 'Paul Heiple'; 'Paul Nam'; 'Phillipe Cohen; 'Reed Holderman'; 'Rob Courtney'; 'Ruth Waldhauer'; 'Sara Rosendah|'; 'Steve VVmod'' 'Sue Garner; 'Valentin Lopez' Cc: Ana Ruiz; Sandy Sommer; Casey Hiatt; Kirk Lenimgton; Kevin Woodhouse Subject: Board Workshop Vision Plan VISION PLAN � � Dear K4ROSD Directors and Staff: I attended last week's Board Workshop, have participated in the CAC, and plan to attend tonight's meeting. As President of the South Skyline Association (SSA) I try to represent the interests of our membership and Board of Directors. SSA's members represent residents and property owners along Skyline B|vd,from Bear Gulch Road onthe North tm Bear Creek Road at the South (southsky|ine.orQ). The SSA area represents approximately 15O square miles with � afevv�housandresidents � � . � This same SSA area includes 11 MROSD Open Space Preserves making the District a neighbor to most of us who live up � here. As I have suggested to staff and CAC members previously, I feel that the Vision Plan is missing two important � elements relative tp our neighborhood. First,to the list of Visualizations("Enriched Experiences", "Healthy Nature", "Natural, Cultural, and Scenic Landscapes", "Outdoor Recreation and Healthy Living", and "Viable Working Lands"), I would suggest the addition of°4 Good NeiQhbor". Desired Outcomes for"A Good Neighbor" might include: � � -Safety and Security � � California State Highways 35,92,84, and 9 are all recreational destinations in addition to bringing visitors and staff to 11 OS9's and other parks. With declining law enforcement provided by California State Parks,the District needs to � � contribute to the deficit as vandalism and other mischief continues to increase. The recent raid ona large marijuana � grow occurring within an OSP should compel the District to develop pro-active, aggressive policies to eliminate such � usage on District wild lands throughout the growing season due to the increased risk of wildfires.' � � -Defensible Space / Most residents have taken CalFire's"defensible space" requirements seriously. The District should engineer,develop, � and maintain open and shaded firebreaks to protect neighboring property in addition to the District's own operational, 1 ! � cultural, and natural resources. The biomass accumulation above the redwood forests continues to set the stage for an uncontrollable firestorm unless long-term action is taken. -Neutral Carbon Footprint for Operations and Visitors The District's Preserves are all about Nature, but nearly everyone visiting today gets there in a vehicle powered by an internal combustion engine. Together we can visualize a neutral-or-better carbon budget for the District at some point in the not too distant future. my m Secondly, opinion,the Visualization, "Viable Working Lands,� needs to embrace sustainable redwood p n firewood. m n in that forestry part fagriculture in this area like Christmas trees Chestnuts and e ood I of suggesting o est as to pgg g i rY MROSD cut any redwoods on existing OSP's but should be able to oversee the acquisition and management of neighboring, existing TPZ lands. Thank you, Larry Watson 2 �