HomeMy Public PortalAbout06-30-1997 Continued Session
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MJNUTES
HILLSBOROUGH TOWN BOARD
June 30, 1997
12:00 Noon, Police Department Training Room
The Hillsborough Town Board met in continued session on June 30, 1997 at 12:00 Noon
in the Police Department Training Room. Present for the Board Meeting were Mayor Horace
Johnson, Commissioners Remus Smith, Richard Simpson, Catherine Martin, Kenneth Chavious,
and Evelyn Lloyd. Staff present were Interim Town Manager Sherry Carter, Town Clerk Donna
Armbrister, and Planning Director Margaret Hauth.
I. PUBLIC HF.ARJNG
To receive public comments on the proposed annexation of the North Carolina
Department of Corrections #4240 located at 2110 Clarence Walters Road.
Mayor Horace H. Johnson called the Public Hearing to order at 12:00 PM and called for
comments from the public.
There were no public comments.
Mayor Johnson called a close to the Public Hearing at 12:05 PM.
Commissioner Martin inquired about how the garbage pick up for the Department of
Corrections would be handled after the annexation. Interim Town Manager Sherry Carter
informed the Board that she had spoken with Sanitation Superintendent Pete Champion and the
Department of Corrections regarding the amount of garbage involved. Currently they have two
dumpsters which are being picked up twice a week which is the same as what the Town would
provide. No one was able to give information on the exact amount oftonage which would be
going to the landfill. Mr. Thum with the Department of Corrections assured the Board that they
would handle all of their own recycling and would like to fu1fi11 their current garbage pickup
contract before the Town begins pickup.
Commissioner Simpson asked ifthere were any street lights involved which the Town
would be responsible, Ms. Carter stated that she did not know, but that she would check on the
street light situation.
n. PUBLIC CHARGE
Mayor Johnson read the Public Charge.
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ADDING ITEMS TO THE PRINTED AGENDA
No items were added to the printed agenda.
IV. AUDIENCE COMMENTS
A. Matters on the printed agenda.
There were no comments.
B. Matters not on the printed agenda.
There were no comments.
INTERIM TOWN MANAGER'S REPORT
A. Preliminary Census Count.
Interim Town Manager Sherry Carter reported to the Board on the preliminary Census
figures explaining that the count is less than anticipated. Planning Director Hauth reviewed with
the Board the process the Census Bureau used to obtain their figures and assured them that she
felt comfortable that these figures are accurate.
VI. ITEMS FOR DECISION -- CONSENT AGENDA
(Any item may be removed for separate consideration)
A Year-End Budget Amendments,
B. Year-End Budget Encumbrances.
C. Approve Police Department's sponsorship of Boy Scouts of America Explorer
Post No. 877.
Upon a motion by Commissioner Smith, seconded by Commissioner Martin, the Board
moved to approve Items A, B, and C on the Consent Agenda as presented by a vote of 5-0. The
motion was declared passed. A copy of the Year-End Budget Amendments and Encumbrances
are hereby made a part of these minutes as Attachment VI.A and VI.B.
vn, ITEMS FOR DECISION - REGULAR AGENDA
A. Adoption of the FY 97-98 Budget Ordinance. (Second Reading)
Interim Town Manager Carter reported to the Board that the General Statutes provide
that all Ordinances not passing by a 3/4 majority on the first vote will have a second reading
EXCEPT the Budget Ordinance which only requires a simple majority vote on the first reading.
She explained, therefore, that the FY 97-98 Budget Ordinance actually passed at the June I-ph
meeting with a 3-2 vote and that no additional vote was necessary.
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B. Establish Occoneechee Mountain Park Tour date.
By consensus, the Board suggested waiting for cooler weather and setting a date to tour
the Occoneechee Mountain Park in September or October. Interim Manager Carter was asked to
notify Hervey McIver of the Occoneechee Mountain Park Committee with this information and
suggest that a rain date also be scheduled. Commissioner Simpson suggested having the
Hillsborough Police Department monitor the park area for vandalism.
C. Accept Petition of Annexation of the NC Department of Corrections #4240.
Interim Town Manager Sherry Carter stated that with the preliminary Census figures being
lower than anticipated, the Town needs to be able to include the NC Department of Corrections
#4240 in that Census count.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board
moved to accept the Petition of Annexation of the NC Department of Corrections #4240 by a
vote of 5-0. The motion was declared passed,
Upon a motion by Commissioner Simpson, seconded by Commissioner Chavious, the
Board moved to approve the Contiguous Annexation Ordinance annexing the NC Department of
Corrections #4240 located at 2110 Clarence Walters Road (TM 4.40.A.23) to be effective June
30, 1997 by a vote of5-0. The motion was declared passed.
D, Approve contract with Orange County to provide fire inspection services.
Interim Town Manager Carter presented a draft of the amended contract with Orange
County to provide fire inspection services for the Board's consideration.
Upon a motion by Commissioner Martin, seconded by Commissioner Smith, the Board
moved to approve the amended contract with Orange County to provide fire inspection services
as presented by a vote of 5-0. The motion was declared passed.
E. Approve contract with Michael B. Brough for attorney services for fiscal year
1997-98.
Interim Manager Carter introduced the Fiscal Year 97-98 contract with Michael B.
Brough for attorney services to the Town for the Board's consideration indicating that the
contract includes a $3.00/hr increase over last year.
Upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board
moved to approve the contract with Michael B. Brough for attorney services for fiscal year 1997-
98 as presented by a vote of 5-0. The motion was declared passed.3
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Vlll. REPORTS
A. Request for designated two hour parking on the west side of South Cameron
Street between East King Street and East Margaret Lane.
Interim Manager Carter informed the Board that the Town's current Ordinance was
amended in 1992 to address the designated two hour parking on the west side of South Cameron
Street between East King Street and East Margaret Lane, but no enforcement has taken place
since that time. Mrs. Carter told the Board that she is having the signs installed and the Town will
begin enforcement of the Ordinance.
B. Fairview Police Substation.
Interim Town Manager Sherry Carter explained that the Town Board meeting minutes
have been extensively researched along with purchase order information on the property and the
sign. All this information is included in the Board Member's agenda packet and has the pertinent
information highlighted.
Commissioner Simpson stated that he read where the Fairview Police Substation has been
discussed for a long time, but that he did not see where the Board of Commissioners ever voted
to build a Police Substation/Community House or made any promises to the citizens that one
would be put there, He requested that the Board put some closure to this issue.
Mayor Johnson reviewed the actions of the Board which was in office at that time for the
newer members of the Board and explained that some of these decisions were made in closed
seSSIOn.
Commissioner Lloyd, requested the Board leave this issue open at least until the Fall. She
discussed criminal problems on Boundary Road off of Terrell Road and asked the Board to wait
until the Police Department can determine if they will be able to control this situation without
additional assistance. Commissioner Lloyd suggested the staff research the possibility of
obtaining a Grant for purchase of a mobile station.
Commissioner Martin suggested that the Board needs to look at possibly changing the
wording on the sign.
Commissioner Chavious agreed that the Board needs to do something. He suggested that
the property might be used as a station for a mobile unit.
Mayor Johnson suggested calling the facility a Community House rather than a Police
Substation and allowing it to be used for community functions.
Commissioner Simpson disagreed and stated that the park will be a public park, not a
community park, and that this facility should also be for public use,
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Commissioner Smith stated that the Board of Commissioners never voted to build a
. building on that site.
By consensus, the Board directed Interim Town Manager Sherry Carter to have Town
staff investigate the possibility of obtaining grants for the purchase of a mobile unit and any costs
involved.
By consensus, the Board agreed to leave the existing sign standing until further notice.
Commissioner Martin suggested that an article be written in the News of Orange that
would show the Board's concern with this issue and show that the Board is investigating feasible
available options.
IX. ADJOURN
A. Continue meeting to August 11, 1997 (Cancellation of July 14, 1997 meeting).
Upon a motion by Commissioner Martin, seconded by Commissioner Simpson, the Board
voted to cancel the July 14, 1997 meeting and continue this meeting to August 11, 1997 at 7:30
PM in the Town Barn. The meeting concluded at 1:45 PM.
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Donna F. Armbrister, Town Clerk
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To record receipt of reimbursements and expenses associated with Hurricane Fran.
2. GENERAL FUND
EXPENDITURES :
10-4100-530 Gov.Body-Dues & Subscriptions
10-9990-000 Contingency
$ 3,600
7,717
$ 11,317
$ 1,000
(1,000)
$ 4,600
6,717
$ 11,317
To fund voluntary dues for the Greater Triangle Regional Council to undertake
strategic regional projects (approved 3/11/97 meeting).
3. GENERAL FUND
REVENUES :
10-3350-000 Miscellaneous
EXPENDITURES: .
10-5100-330 Police-Dept. Supplies
$ 14,000
$ 14,758
$ 758
$ 31,200
$ 758
$ 31,958
To fund receipt of donation from Hillsborough Moose Lodge for two bullet proof
vests and expense for same.
137 North Charton Street · P.O. Box 429 · Hillsborough, North Carolina 27278
919.732.2104 · Fax: 919.732.1028
BUDGET AMENDMENTS 167
JUNE, 1997
PAGE 2
. GENERAL FUND BEFORE ADJ. ADJ. AFTER ADJ.
REVENUES :
10-3350-100 Misc.-Confiscation ioAGE $ 2,007 $1,944 $ 3,951
EXPENDITURES :
10-5100-571 Police-Misc./Drug Buy Money -$ 9,233 $1,944 $ 11,177
ioAGE
To fund receipt of substance abuse taxes and restitution payments.
5. GENERAL FUND
EXPENDITURES :
10-4200-090 Admin.-Reserve for Merits $ 9,000 ($9,000) $ -0-
10-4200-020 " -Salaries 46,054 184 46,238
10-4900-020 Planning-Salaries 55,386 1,964 57,350
10-5100-020 Police-Salaries 567,010 9,554 576,564
10-5550-020 Motor Pool-Salaries 30,956 130 31,086
10-5600-020 Street-Salaries 47,739 665 48,404
10-5700-020 Powell Bill-Salaries 61,275 664 61,939
10-5800-020 Sanitation-Salaries 164,078 879 164,957
10-9990-000 Contingency 6,717 (5,040) 1,677
. $988,215 $988,215
WATER FUND
EXPENDITURES :
~00-090 Admin.-Reserve for Merits $ 8,500 $(6,717) $ 1,783
30-7200-020 " -Salaries 46,054 184 46,238
30-7240-020 Billing & CoII.-Salaries 51,808 908 52,716
30-7550-020 Motor Pool-Salaries 30,956 130 31,086
30-8120-020 Water Plant-Salaries 128,542 814 x29,356
30-8140-020 Water Dist.-Salaries 90,678 1,238 91,916
30-8170-020 Meter Reading~Salaries 48,869 442 49,311
30-8200-020 WW Coll.-Salaries 90,678 1,238 91,916
30-8220-020 WWTP-Salaries 223,702 1,763 225,465
$719,787 $719,787
To fund pay study and probationary increases for 1996-97.
6. GENERAL FUND
REVENUES :
10-3050-000 Food and Beverage Tax _$120,000 j12,000 .j132,000
EXPENDITURES :
. 10-4100-041 Gov. Body-Attorney Fees $ 20,000 $(5,000) $ 15,000
10-4100-455" " -Contr.Serv./Census 33,100 (10,000) 23,100
10-4110-010 Census-Overtime Compensation -0- 950 950
10-4110-020 " -Salaries -0- 7,400 7,400
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BUDGET AMENDMENTS
mlliE, 1997
PAGE 3
GENERAL FUND (continued)
10-4ItO-050 Census-FICA
10-4 Jt 0-140 " -Travel
10-4200-150 Admin.-Ruffic-Roulhac
10-4400-150 FinanGe-Blqg. Maintenance
10-4900-330 Planning-Dept. Supplies
10-5100-010 Police-Overtime Compensation
10-5300-150 Fire-Bldg. Maintenance
10-5300-740 "-Equipnent
10-5550-180 Motor Pool-Sanitation Veh.Rep.
10-5600-450 Street-Contr.Serv./RR Crossings
10-5800-451 Sanitation-Landfill (Tornado)
10-6250-450 Tourism-Cont.Serv./Alliance .
WATER FUND
EXPENDIWRES :
30-7200-331 Admin.-Dept.Supplies/OSHA
30-7200-540 :t -Insurance
30-7220-110 Engineering-Telephone/Modem
30-7400-150 Finance-Bldg. Maintenance
30-7400-453 " -Contr.Serv./ICS
30-7550-180 Motor Pool-Water Veh. Repair
30-8140-920 Water Dist.-Contrib.to Debt.Ser.
30-8200-160 WW Coll.-Equipnent Repair
JO-8200-330 " Ii -Dept. Supplies
30-8600-570 Hurricane Fran-Misc.
30-9990-000 Contingency
To balance departmental accounts for year end.
7. CAPITAL PROJECTS FUND
EXPENDITURES :
60-8140-910 Water Upgrade-Transfer to W/S
60-8140-450" "-Southwest.lmprov.
60-8140-452" "-Cameron Ext.
60-8140-456" "-N.Hills.Improv.
To record close of water upgrade system account.
APPROVED: s:--z:r-
~IFIED: ~L~rk
BEFORE ADJ.
$ -0-
-0-
2 , 500
1 ,400
1,200
35,000
5,000
8,850
11 , 500
9,315
11; 191
60,912
$199,968
ADJ.
$ 650
1,000
3,000
1,000
1,000
15,000
(3,000)
(2,000)
3,000
(4,000)
(9,000)
12,000
$12,000
$ 13,000
78,000
-0-
4,200
4,950
_ 14,000
237,820
, 13,500
23,000
51,217
13,294
$452,981
$ 3,000
1,500
1,000
.2,000
1,500
10,000
(51,706)
15,000
10,000
21,000
(13,294)
$ -0-
478,499
89,878
428,924
$997~301
$'87,473
(26,729)
( 958)
(59,786)
168
AFTER ADJ.
$ 650
1. 000
5,500
2,400
2,200
50,000
2,000
6,850
14,500
5,315
2,191
72 ,912
$211,968
$ 16,000
79,500
1,000
6,200
6,450
24,000
186,114
28,500
33,000
72,217
-0-
$452,981
$ 87,473
451,770
88,920
369,138
$997.,J01
Town
of
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ENCUMBRANCES'FROM 1996-1997 TO 1997-1998:
GENERAL FUND
10-4100-452 Gov. Body-Thoroughfare Plan Update
10-4200-730 Admin.-Capital Lmprovements
(move to 10-5000-730 Ruffin-Roulhac)
10-4200-463 Admin.~Cont.Serv./Pay Study
10-5100~745. Police-Contrib./lnternal Service Fund
10-5100-572' " -law Enf.Block Grant/Federal
10-5600-450 Street-Cont.Serv./RR Crossing
10-5600-451 If -Cont.Serv./Bridge
10-5600-452 " -Cont.Serv./Sidewalks
10-5600-745 II -Contrib./lnternal Service Fund
10-6400-771 Cemetery-Margaret Lane Cemetery
10-6900-901 Special Approp.-Gold Park
(change to Fairview Park'Study)
10-6900-91b Special Approp.-Occoneechee Park
10-6650-000 Housing Consortium
WATER FUND
30-7200-463 Admin.-Cont.Serv./Pay Study
30-7200-730 II -Capital Lmprovements
(move to 30-8000-730 Ruffin-Roulhac)
30-7200-750 Admin.-Capacity Use Weir
30-8120-730 Water Plant-Capital Improvements
30-8140-745 Water Dist.-Contrib./Internal Service Fund
30-8200-730 WWColl.-Capital Lmprovements
30-8200-745 " " -Contrib./lnternal Service Fund
30-8220-731 WWTP-Capital Improvements
30-8600-570 Hurricane Fran-Misc.(Refund to State)
APPROVED: S,-&-
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VERIFIED: ~~~~
nna F. Arm rlster, Town C erk
ATTACHMENT VI. B
169
$ 3,983
3,000
1,856
36,000
1,508
2,315
320
, 4,800
8,750
2,622
5,000
13,500
'8,485
$ 92,139
$ 1,856
3,000
11,690
8,000
17,500
30,000
17,500
25,000
42,264
$156,810
137 North Charton Street · P.O. Box 429 · Hillsborough, North Carolina 27278
919.732.2104 · Fax: 919.732.1028
Town
of
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ADDITIONAL ENCUMBRANCES FOR PURCHASE ORDERS ISSUED PRIOR 10 6/30/97:
GENERAL FUND
10-4200-331
10-5100-080
10-5100-080
10-5100-330
10-5100-330
10-5100-572
10-5100-572
10-5700-762
10-5800-331
10-6400-740
Admin.-Dept.Supplies/OSHA
Police-Training
" "
"
:Dep,t .Supp,lies
-Law Enf.Block Grant/Federal
" " " " ,,'
,"
if
"
Powell Bill-Patch & Resurface
Sanitation-Dept.Supp./Recycling Cont.
Cemetery-Equipment
WATER FUND
30-7200-331 Admin.-Dept.Supplies/OSHA
30-8120-340 Water Plant-Outside Lab Services
30-8120-550 " "-Alum Sludge Removal
30-8120-550 " " " " "
30-8120-550 " " " " "
30-8120-550 " " " " "
30-8120-550 " " " " "
30-8140-330 Water Dist.-Dept. Supplies
30-8140-730 " " -Capital Improvements
30-8140-731 " " -Water Tanks
30-8200-160 WW CoII.-Equipment Repair
30-8200-730 " " -Capital Improvements
30-8200-740 " " -Equipment
30-8220-150 ""WWTP-EquiPffient Repair
30-8220-150 ,,_ h h
30-8220-150" " "
30-8220-320 " -Chemicals
30-8220-340 " -Outside Lab Services
30-8220-340" " " "
30-8220-340" " " "
30-8220-731 "-Capital Improvements
30-8220-731" " "
30-8220-731"" "
30-8220-740 " -Equipment
30-8220-740" "
30-8600-570 Hurricane Fran-Miscellaneous
30-8600-570 " " "
$ 262
670
305
708
264
650
500
3,800
1,136
780
"$9,075
(P0#9615)
(P0#9726 )
(P0#9734)
(P0#9617)
(P0#9669)
(P0#9384)
(P0#9635)
(P0#9231)
(P0#9736)
(P0#9718 )
$ 262 (P0#9615)
1,139 (P0#9472)
4,424 d(P0#9575)
4,397 (P0#9602)
4,410 (P0#9696)
15,000 (P0#9739)
6,930 (P0#9740)
373 (P0#9370)
24,857 (P0#9749)
714 (P0#9656)
650 (P0#9453)
24,857 (P0#9749)
3,205 (P0#9745)
142 (P0#9654)
5,632 (P0#9713)
1,142 (P0#9731)
1,485 (P0#9727)
912 (PO#8867)
238 (PO#8918)
513 (P0#9728)
16,245 (P0#9120)
9,949 (P0#9622)
10,547 (P0#9725)
13,900 (P0#9548)
1,809 (P0#9733)
12,000 (P0#9422)
22,500 (P0#9454)
$188,232
137 North Charton Street · P.O. Box 429 · Hi/lsborough, North Carolina 27278
919.732.2104 · Fax: 919.732.1028
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ADDITIONAL ENCUMBRANCES
JUNE, 1997
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171
APPROVED: s-~
VERIFIED: ~ ~
Donna F. Arm rlster, Town C erk