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Home My Public Portal About20131113 - Agenda Packet - Board of Directors (BOD) - 13-32 Midpeninsula Regional • Open Space District Meeting 13-32 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Cunha Intermediate School Library 600 Church St., Half Moon Bay, CA 94019 Wednesday, November 13,2013 7:00 P.M. AGENDA 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA 7:05 CONSENT CALENDAR 1. Approve Minutes of the Special and Regular Board Meetings October 2,2013 October 9,2013 October 15,2013 October 16,2013 October 23,2013 2. Approve Revised Claims Report 3. Authorization to Amend a Contract with Alexander Atkins Design, Inc.,to continued Graphic Design Services for a Total Amount Not-to-Exceed$45,000 through March 31,2014(R-13-104)—S.Lewis 4. Adoption of Board Policy 1.0 1,"Board Policy Manual"(R-13-102)—J. Woodworth 5. Adoption of Board Policy on Budget and Expenditure Authority(R-I 3-92)—K Drayson 7:10 BOARD BUSINESS 6. Grazing Tenant Selection for Driscoll and McDonald Ranches(R-13-103)—K Lenington 7. Approval of Comparator Benchmark Agencies for the 2013 Compensation Survey Update(R-13-97)—K Drayson INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information;request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TO ADDRESS THE BoARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication,which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members, the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650) 691-1200.Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTINCOF ACENDA 1,Jennifer Woodworth,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Directors was posted and available for review on November 8,2013,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California,94022. The agenda is also available on the District's web site at htti)://www.ot)ensr)ace.org. Signed this 8h day of November,2013,at Los Altos,California. F®R] r Claims No. 13-21 Meeting 13-32 Date 11/13/13 Midpeninsula Regional Open Space District # Amount Name Description 21229 $138,909.00 American Wrecking Contractor-Mt.Umunhum Demolition 21230 $50,277.29 George Bianchi Construction Installation Of Concrete Piers&Footings For Peters Creek Bridge 21231 $22,200,00 Winegar Air Sciences Air Quality Monitoring-RSA 21232 $21,671.50 John Northmore Roberts&Associates Construction Administration For Mindego Gateway Staging Area- POST Funded 21233 $19,396.65 *1 M.T.Metal Fabrication Signboards&Lit Holders For Various Preserves 21234 $14,820.25 Imhof Tractor Service Fence installation-Harrington Creek Fence Project 21235 $11,302.81 Shute,Mihaly&Weinberger LLP Legal Services-Lehigh Quarry Amicus Brief On Vested Rights Appeal 21236 $8,943.10 Balance Hydrologics Engineering Services-ECDM Staging Area Culvert Retrofit 21237 $8,000.00 *2 Driscoll Ranches Water Pump&Trailer To Provide Water For Residence&Stock Water Troughs 21238 $7,215.86 Ascent Environmental CEQA Consulting Services For Mindego Use&Management Plan 21239 $6,446.21 Arranged 4 Comfort Furniture For AGM s Office 21240 6 338.75 David J.Powers&Associates I$ Consultant Services-Rid a Vin eyards neyards Protect Environmental Review 21241 $6,157.04 Jodi McGraw Consulting Technical Consultant For Vision Plan 21242 $5,658.90 *3 First National Bank Conferences&Training Expenses-California Special Districts Association Conference Expenses/Land Trust Alliance Conference Expenses/New World Systems Conference Expenses/CaiPERS Conference Expenses 21243 $5,555.00 Driscoll Ranches Equipment For Livestock Grazing 21244 $5,388.06 Shute,Mihaly&Weinberger LLP Legal Consulting Services-Mt.Umunhum Access/Wickett Easement/Hendrys Creek Grazing RFP 21245 $4,946.30 Minh Le Leadership Consulting Services&Training 21246 $4,700.25 The Creative Group Temp-Web Administrator 21247 $4,041.78 *3 First National Bank Field Supplies/Metal Cover For FFO Yard/Storage Closet For Mindego Gateway Staging Area/Boot Brush/Poison Oak Cream /First Aid Supplies/Flagging Tape!Paint For Ravenswood 21248 $2,872.68 Simms Plumbing&Water Equipment Rental Residence Plumbing Services-Install New Water Line! Locate Gas Leak/Water Tank Repairs 21249 $2,837.50 Geoinsite Engineering&Consulting Services-Post Demolition Grading 21250 $2,812.00 Alexander Atkins Design Professional Design Services-Brochures/Ads&Web Banner For Vision Plan 21251 $2,717.08 BHI Management Consulting Trainer For Board Retreat 21252 $2,641.10 Shute,Mihaly&Weinberger LLP Legal Services For Proposed Ridge Vineyards Land Exchange 21253 $2,626.25 San Francisco Bay Bird Observatory Russian Ridge Bird Monitoring&Nest Surveys 21254 $2,478.87 The Ferguson Group Consulting Services-Funding&Grant Opportunities 21255 $2,464.51 *3 First National Bank Miscellaneous Expenses-Facility Rental For Vision Plan Meeting /Facility Rental For Board Retreat/Fastrak Toll Deposit/Erosion Control Supplies For DROS Pond Project/Grass Seed For DR08 Pond Project/Supplies For AO Storage Shed 21256 $2,287.50 Communication Advantage Review&Editing Services-40th Anniversary Article&Vision Plan Project/Project List For Long-Term Planning 21257 $2,179.00 *3 First National Bank Advertising,Subscriptions&Books-Advertisements For Vision Plan Public Meetings/Project Management Software Subscription 21258 $2,137.50 *4 Bay Nature Magazine Advertising-Two Quarterly Issues 21259 $2,063.92 Accountemps Accounting Temp 21260 $2,014.68 Hertz Equipment Rental Equipment Rental-Roller For Road Work At Fremont Older/ Excavator Rental Repair 21261 $1,832.24 *3 First National Bank Office Supplies/Break Room Supplies/Furniture ForAGM's Office/Wall Timer Switch For HVAC System 21262 $1,749.96 Proelia Defense&Arrest Tactics Defensive Tactics Training 21263 $1,680.00 Government Staffing Services Office Temp-Human Resources Technician 21264 $1,654.62 Lavine Trucking Rock&Rock Delivery For Pond DR08 Project Page 1 of 4 i 1 Claims No. 13-21 Meeting 13-32 Date 11/13/13 Midpeninsula Regional Open Space District # Amount Name Description 21265 $1,520.07 *3 First National Bank Computer,Website&Internet Expenses-Computer Supplies/ WI-Fi For GM IPad/Email Service Provider For Sending Email Blasts/Web Hosting Fee For District Website/Online Form Service/Wireless Data Link Hardware/Video Card 21266 $1,512.50 Butano Geotechnlcai Engineering Mindego Gateway Geotechnical Consulting-POST Funded 21267 $1,500.00 Pat O'Brien Consulting Services For Capital Finance Program 21268 $1,472.68 Stevens Creek Quarry Base&Drain Rock For Road Work At Fremont Older 21269 $1,400.00 Mark Hyikema Archaeological Survey&Report For Mt.Umunhum Trail Project 21270 $1,312.50 Grossmann Design Group Consulting Services-Construction Administration For Mt. Umunhum Demolition 21271 $1,300.00 RJL Painting Painting Services-Rental Residences 21272 $1,293.67 Pape'Machinery Mower Parts For Repairs 21273 $1,250.00 Jakaby Engineering Bridge Design&Engineering Services-Peters Creek Bridge 21274 $1,230.06 *3 First National Bank Business Related Meals-Board Meetings/Board Retreat/Time Management Training/Vision Plan Meeting 21276 $1,216.32 Office Team Office Temp-Real Property Administrative Assistant 21276 $1,200.00 # Woodside Portola Patrol Patrol Services-Hawthorn Property 21277 $1,166.61 *3 First National Bank Vehicle Maintenance, Repairs&Supplies 21278 $1,129.03 Orlandi Trailer Battery For Trailer!Trailer Repairs 21279 $1,096.97 Office Depot Office Supplies/Wail Calendar/Toner/Break Room Supplies 1 Badge Inserts/Pens/Tape/Binders/Batteries/Scissors! Legal Note Pad/Markers/Folders/Pocket Cards!Sorter/ Binder Clips/Post-It Notes/USB Drive 21280 $1,045.13 Roessler,Cindy Reimbursement-Mileage/Cell Phone/California Invasive Plant Council Conference Expenses 21281 $1,024.66 Schaffner,Sheryl Reimbursement-California Joint Powers Insurance Authority Risk Management Conference Expenses 21282 $1,010.25 KCD Construction Window Replacement-Rental Residence 21283 $1,000.00 California Pension Group Public Retirement Consulting Services 21284 $977.11 Interstate Traffic Control Products "Crew Working"Traffic Signs&Flag Stand 21285 $911.29 Redwood General Tire Company Tires&Installation Of Tires/Tire Repair 21286 $862.50 Jakaby Engineering Engineering Updates For Permit Application For ECDM Watershed Protection Program 21287 $856.60 Sunnyvale Ford Vehicle Maintenance&Repairs 21288 $840.00 Normal Data Consultant Services-Permits Database 21289 $834.95 Metro Mobile Communications Radio Installation In New District Vehicle 21290 $814.54 Summit Uniforms Body Armor&Covers 21291 $793.94 CMK Automotive Vehicle Maintenance&Repairs 21292 $781.90 Gardenland Power Equipment Chainsaw Supplies/FFO Maintenance Supplies 21293 $766.80 Northgate Environmental Management Pre-Demolition Soll.Management-Mt.Umunhum 21294 $763.60 Howard Rome Martin&Ridley Legal Services-Chiocchl Litigation 21295 $735.00 Koff&Associates Compensation Survey Update 21296 $724.97 Service Station Systems Fuel Pump Repairs-SFO 21297 $718.42 United Site Services Sanitation Services-Fremont Older&Sierra Azul 21298 $700.00 Aaron's Septic Tank Service Pumping Services-DHF&RSA 21299 $688.73 Foster Brothers Padlocks&Keys 21300 $664.00 *5 State Water Resources Control Board Permit Application Fee-Powell Demolition Project 21301 $636.67 *3 First National Bank Rental Residence Expenses-New Range 21302 $627.22 Costco Break Room&Office Supplies 21303 $618.90 Recology South Bay Dumpster Service-FFO 21304 $615.23 *3 First National Bank Volunteer&Docent Events&Supplies-Volunteer Supplies! Name Badges/Facility Rental For Quarterly Meeting 21305 $611.87 Tadco Supply Janitorial Supplies Page 2 of 4 Claims No. 13-21 Meeting 13-32 Date 11/13113 Midpeninsula Regional Open Space District # Amount Name Description 21306 $580.82 Zoro Tools Towing Locks/Trailer Hitch Pin/Absorbent Cleaner/Supplies For Equipment Repair 21307 $557.40 San Jose Water Company Water Service-RSA 21308 $554.08 Orchard Supply Hardware Field Supplies/Batteries/Paint For Gate Repair-RSA/Bolts/ Plumbing Supplies For Water System Repairs At Fremont Older! Hand Saw/Paint For Ravenswood/Supplies For Signboards/ Bike Locks/Duct Tape/Socket&Ratchet/Wrench/Hammer 21309 $500.00 Gradetech Peer Review Of The Estimate For ECDM Staging Area 21310 $500.00 Montage Media Photography Services-Founder's Day Festival 21311 $450.00 "6 Zach Trenholm Caricaturist For Staff Recognition Event 21312 $440.00 "3 First National Bank Membership Dues-Pesticide Applicators Professional Association/California Public Employers Labor Relations Association 21313 $406.43 Hertz Equipment Rental Equipment Rental-Excavator For Bear Gulch Trail Work 21314 $400.00 CARPOSA California Association Of Regional Park&Open Space Administrators-Membership Dues 21315 $363.66 All Star Glass Rear Window Replacement For Maintenance Truck 21316 $349.47 Home Depot Field Supplies/Paint Supplies For Ravenswood Volunteer Project /Sledge Hammers/Paint Supplies For Signboards/Toolbox/ Materials For Fence Repairs/Vehicle Wash Brushes/Plumbing Supplies For Repairs-SAO/DHF Field Supplies 21317 $342.00 Liebert Cassidy Whitmore Legal Services-Personnel 21318 $330.00 Bill's Towing Service Towing Services 21319 $323.84 Krames StayWell Emergency Medical Response Textbooks 21320 $289.06 Del Rey Building Maintenance Janitorial&Office Supplies-AO 21321 $269.59 Taylor,Andrew Reimbursement-New World Systems Conference&CalPERS Education Forum Expenses 21322 $250.33 California Water Service Company Water Service-Windy Hill&AO 21323 $250.29 Fastenal Ear Protection/Supplies For Fence Repairs 21324 $248.14 "3 First National Bank Event Supplies&Expenses-Supplies For Mary Davey's Event 21325 $238.80 # United Site Services Sanitation Services.For Crew Doing Work At The Hawthorn Property 21326 $238.06 G&K Services Shop Towel Service-SFO&FFO 21327 $236.83 The Sign Shop Signs For Mindego Staging Area/Decal For Airplane Sign At RSA 21328 $232.22 Jed Cyr Reimbursement-California Special Districts Association Conference Expenses 21329 $210.19 O'Reilly Auto Parts Vehicle Supplies-Motor Oil/Windshield Wiper Fluid/Battery! Gas Cap 21330 $187.25 RDO Equipment Company Tractor Parts 21331 $14T06 R.E. Bomnann's Steel Company Steel For FFO Stock 1 Supplies For Gate Repairs 21332 $115.02 Allied Waste Services Garbage Service-Rental Residences 21333 $109.00 Coastal Sierra Internet Service-SFO 21334 $79.69 Specialty Truck Parts Vehicle inspection Books/Tail Lights 21335 $89.00 Santa Clara County-Office Of The Fingerprinting Services Sheriff 21336 $63.73 Fed Ex Shipping Charges-AO 21337 $61.69 Peterson Tractor Tractor Parts For Repairs/Paint 21338 $60.00 Bankosh,Michael Reimbursement-Cell Phone 21339 $45.00 Jim Davis Automotive Smog Check 21340 $42.94 Roo,Alex Reimbursement-Mileage 21341 $37.50 Priority 1 Public Safety Equipment Spotlight Repair On Patrol Truck 21342 $36.00 Barron Park Supply Plumbing Supplies-DHF 21343 $35.00 David Gluss Reimbursement-Slender False Brame Treatment Page 3 of 4 Claims No. 13-21 Meeting 13-32 Date 11/13/13 Midpeninsula Regional Open Space District # Amount Name Description 21344 $35.00 Ace Fire Equipment&Service Hydrotest Oxygen Cylinder-FFO Company 21345 $30.07 United Parcel Service Parcel Shipping 21346 $29.66 Kwlk Key Lock&Safe Company Keys For Contractor&Consultants For Mt.Umunhum/Key For GM Office Total $440 986.67 r *1 Urgent check issued 10/31/13 *2 Urgent check Issued 10/28/13 *3 Urgent check issued 11/5/13 The total amount for First National Bank is$22,033.21 *4 Urgent check issued 10/31/13 *5 Urgent check issued 10/25/13 *6 Urgent check issued 10/29/13 # Hawthorn expenses Paga 4 of 4 Claims No. 13-31 � K8aabng 13-32 � Date 11/13/13 Revised MidpeniNsula Regional Open Space District' # Amount Name Description 21229 $138.909.00 American Wrecking Contractor'Mt. UmvnhumDemolition 21230 $*0.27729 George Bianchi Construction Installation Of Concrete Piers&Footings For Peters Creek Bridge 21231 *zz.zoo.DO Winegar Air Sciences m,QuantyMonitunny-RS* 21232 $21.671.50 John wortxmoe^Roberts&Associates Construction Administration For mmunQn Gateway Staging Anea' POST Funded 21233 $19.396.65 `1 KxI Metal Fabrication Signboards&Lit Holders For Various Preserves 21234 $14.820,25 Imhof Tractor Service Fence Installation-Harrington Creek Fence Project 21235 $11.302.81 Shute,Mihaly&Weioberge,LLP Legal Services'Lehigh Quarry*mious Brief On Vested Rights � � 4ppau| � 21236 $8.9*3.10 8u|aoceHydn,logicm Engineering Services'ECDM Staging Area Culvert Retrofit � � 21237 $8,000.00 `2 Driscoll Ranches Water Pump&Trailer To Provide Water For Residence&Stock � � Water Troughs 21238 *7.215.88 Ascent Environmental CEQA Consulting Services For wvindaQo Use&Management Plan � 21239 $0'446.21 Arranged 4Comfort Furniture For AGM'oOffice - 21240 $6.338.75 David lPowers&Aosooia,eu Consultant Services'Ridge Vineyards Project Environmental � Review � 21241 $6.157.0* Jodi McGraw Consulting Technical Consultant For Vision Plan 21242 $5,658.90 ^3 First National Bank Conferences&Training Expenses-California Special Districts Association Conference Expenses/Land Trust Alliance Conference Expenses/New World Systems Conference Expenses/Ca|pEwS Conference Expenses 21343 $5.555.00 Driscoll Ranches Equipment For Livestock Grazing 21244 $5.388.06 Shute,Mihaly&Weinberger LLP Legal Consulting Services-Mt.Umvnxum Access/YWcke« Easement/*enurve Creek Grazing RFP 21245 *4.946.20 Minh Le Leadership Consulting Services&Training 21248 $4.700.25 The Creative Group Temp'Web Admirfistnator 21247 *4.041./8 ^3 First National Bank Field Supplies/Metal Cover For FFO Yard/Storage Closet For � Mindego Gateway Staging Area/Boot Brush/Poison Oak Cream /First Aid Supplies/Flagging Tape/Paint For Ravenswood 21248 $2.872.68 Simms Plumbing u Water Equipment Rental Residence Plumbing Services-Install New Water Line / Locate Gas Leak/Water Tank Repairs � 21249 $2.837.50 Geoinmite Engineering&Consulting Services-Post Demolition Grading 21250 $2.812.00 Alexander Atkins Design Professional Design Services'Brochures/Ads&Web Banner � For Vision Plan � 21251 *2.717.08 Bm Management Consulting Trainer For Board Retreat � 21252 $2.641.10 Shute,Mihaly&Weinberger uP Legal Services Fo,Pnpp000d Ridge Vineyards Land Exchange � 21253 *2.82825 San Francisco Bay Bird Observatory Russian Ridge Bird Monitoring&Nest Surveys � 31254 *2.478.87 The Ferguson Group Consulting Services'Funding&Grant Opportunities � 21255 $2.48*.51 ~3 First National Bank Miscellaneous Expenses-Facility Rental For Vision Plan Meeting /Facility Rental For Board Retreat/Fastrax Toll Deposit/Erosion Control Supplies For DR08 Pond Project/Grass Seed For DuV8 � Pond Project/Supplies For AO Storage Shed � 21256 $2.287.50 Communication Advantage Review&Editing Services'*mh Anniversary Article&Vision Plan Project/Project List For Long-Term Planning � 212e7 $2.179�00 ^3 First National Bank Advertising,Subscriptions&Books'Advertisements For Vision Plan Public Meetings/Project Management Software Subscription � z\000 $2.137.50 `4 Bay Nature Magazine Advertising'Two Quarterly Issues � 21258 $2.063.82 Acoouo,empo Accounting Temp 21360 $2O14�O Hertz Equipment' | Excavator Rental Repair 2126/ *1.832,24 ~J First National Bank Office Supplies/BmakRoomSupplies Furniture For AGM's Office/Wall Timer Switch For H\ACSystem 21262 *1.748.98 Pmo|iaDphwnwe&Arrest Tactics Defensive Tactics Training � 21283 $1.680o0 Government Staffing Services OmoeTemp-HumanReoouumsTecxoician 2126* *1.854,02 LavinaTmoxing Rock&Rock Delivery For Pond DRUnProject Page`*5 � Claims No. 13'21 � Meeting 13-32 � � Doba 11/13M3 � � Revised � MidpeniMsuYa Regional Open Space Districk' � # Amount Name Description 21285 $1.52007 ~n First National Bank Computer,Website&Internet Expenses-Computer Supplies Wi-Fi For GM iPad/Email Service Provider For Sending Email Blasts/Web Hosting Fee For District Website/Online Form Service/Wireless Data Link Hardware/Video Card 21266 $1.512,50 ButanuGeoteohniva|Engineering Mindogu Gateway Geotechoica|Consulting'POST Funded 21287 $1.500.00 Pat O'Brien Consulting Services For Capital Finance Program 21268 $1.472.68 Stevens Creek Quarry Base&Drain Rock For Road Work Ax Fremont Older 21269 $1.400.00 MorkHy|kemu Archaeological Survey&Report For Mt. Umunxum Trail Project 21270 $1.312.50 Grossmann Design Group Conou|tingServiveo-CunstmctipnAdministmUonFo/Mc VmunhumDemp|iVon 21271 $1.300.00 RJLpainUng PaindngGemioes-penm|Reaidences 21272 $1.283.87 Pape'Machinery Mower Parts For Repairs 21273 *1.250.00 JaxauyEngineohng Bridge Design&Engineering Services'Peters Creek Bridge 21274 *1.230.06 ^n First National Bank Business Related Meals'Board Meetings/Board Retreat/Time Management Training/Vision Plan Meeting 21375 $1.216.32 Office Team OffioeTwmp-Reo|.PmpenyAdministmtivvAuoiumnt 21278 $1.200.00 # Woodside porto|aPatrol Patrol Services-Hawthorn Property 21277 $1.168.81 ^3 First National Bank Vehicle Maintenance, Repairs&Supplies 21278 *1.129o3 Orland/Trailer Battery For Trailer/Trailer Repairs 21279 *1.096.97 Office Depot Office Supplies/Wall Calendar/Toner/Break Room Supplies / Badge Inserts/Pens/Tape/Binders/Batteries/Scissors / Legal Note Pad/Markers/Folders/Pocket Cards/Sorter / Binder Clips/Post-It Notes/US8Drive | 21280 *1.V*5�� Roessler, Reimbursement Cali fornia/ � Council Conference Expenses 21281 *1.024.66 Schaffner,Sheryl Reimbursement'California Joint Powers Insurance Authority Risk Management Conference Expenses 31382 *1.010.25 wCmConst,vmion Window Replacement'Rental Residence | 21283 $1.000u0 California Pension Group Public Retirement Consulting Services 212e4 $977.1/ Interstate Traffic Control Products "Crew Working"Traffic Signs&Flag Stand / 21285 $81129 Redwood General Tire Company Tires&Installation[n Tires/Tire Repair 31286 $862.50 JumabyEngineenng Engineering Updates For Permit Application For ECDM Watershed Protection Program 21287 $056.60 Sunnyvale Ford Vehicle Maintenance&Repairs 21288 $840,00 Normal Data Conov|tantGvmices-PermitsDatabooe 21288 $834.95 Metro Mobile Communications Radio Installation|n New District Vehicle 212e0 $81*.54 Summit Uniforms Body Armor&Covers 31231 *793.94 CMn*ummohvo Vehicle Maintenance&Repairs 21292 $781.90 Gwngen|ond Power Equipment Chamxow Supplies/FFO Maintenance Supplies 21293 $766.80 Northgute Environmental Management Pre-Demolition Soil Management'Mt.Umunhvm | 2129* *763.60 Howard Rome Martin&Ridley Legal Services-ChiocohiLitigation � 21295 $735.00 Koff&Aevciotes Compensation Survey Update 21298 $724.97 Service Station Systems Fuo|PumpRepai,a-OFO 21297 $718.42 United Site Services Sanitation Services-Fremont Older&Sierra e,u| 31388 g700.00 Aaron's Septic Tank Service Pumping Services'DHF&RSA 2/299 $688.73 Foster Brothers Padlocks&Keys 21300 *se^.uo ~m State Water Resources Control Board Permit Application Fee'Powell Demolition Project ' 21301 *636.87 ~3 First National Bank Rental Residence Expenses'New Range / 21302 $827.32 Contco Break Room&Office Supplies 21503 $618.90 Rwcn|uQy South Bay Dvmpu,erOen/ice-FFO 21304 $61523 ^3 First National Bank Volunteer&Docent Events&Supplies'Volunteer Supplies / Name Badges/Facility Rental For Quarterly Meeting 21305 $611.87 Tadcn8unp|y Janitorial Supplies Page zms ,r Claims No. 13-21 Meeting 13-32 Date 11/13/13 1 Revised Midpeninsula Regional Open Space District i # Amount Name Description 21306 $580.82 Zoro Tools Towing Locks/Trailer Hitch Pin/Absorbent Cleaner!Supplies For Equipment Repair 21307 $557.40 San Jose Water Company Water Service-RSA 21308 $554.08 Orchard Supply Hardware Field Supplies/Batteries/Paint For Gate Repair-RSA/Bolts/ Plumbing Supplies For Water System Repairs At Fremont Older/ Hand Saw/Paint For Ravenswood/Supplies For Signboards/ Bike Locks!Duct Tape/Socket&Ratchet/Wrench/Hammer 21309 $500.00 Gradetech Peer Review Of The Estimate For ECDM Staging Area 21310 $500.00 Montage Media Photography Services-Founder's Day Festival 21311 $450.00 `6 Zach Trenholm Caricaturist For Staff Recognition Event 21312 $440.00 '3 First National Bank Membership Dues-Pesticide Applicators Professional Association/California Public Employers Labor Relations Association 21313 $406.43 Hertz Equipment Rental Equipment Rental-Excavator For Bear Gulch Trail Work 21314 $400.00 CARPOSA California Association Of Regional Park&Open Space Administrators-Membership Dues 21315 $363.66 All Star Glass Rear Window Replacement For Maintenance Truck 21316 $349.47 Home Depot Field Supplies/Paint Supplies For Ravenswood Volunteer Project /Sledge Hammers/Paint Supplies For Signboards/Toolbox/ Materials For Fence Repairs/Vehicle Wash Brushes/Plumbing Supplies For Repairs-SAO!DHF Field Supplies 21317 $342.00 Liebert Cassidy Whitmore Legal Services-Personnel 21318 $330.00 Bill's Towing Service Towing Services 21319 $323.84 Krames StayWell Emergency Medical Response Textbooks 21320 $289.06 Del Rey Building Maintenance Janitorial&Office Supplies-AO 21321 $269.59 Taylor,Andrew Reimbursement-New World Systems Conference&CaIPERS Education Forum Expenses 21322 $250.33 California Water Service Company Water Service-Windy Hill&AO 21323 $250.29 Fastenal Ear Protection/Supplies For Fence Repairs 21324 $248A4 '3 First National Bank Event Supplies&Expenses-Supplies For Mary Davey's Event 21325 $238.80 # United Site Services Sanitation Services For Crew Doing Work At The Hawthorn Property 21326 $238.06 G&K Services Shop Towel Service-SFO&FFO 21327 $235.83 The Sign Shop Signs For Mindego Staging Area/Decal For Airplane Sign At RSA 21328 $232.22 Jed Cyr Reimbursement-California Special Districts Association Conference Expenses 21329 $210.19 O'Reilly Auto Parts Vehicle Supplies-Motor Oil/Windshield Wiper Fluid!Battery Gas Cap 21330 $187.25 RDO Equipment Company Tractor Parts 21331 $147.06 R. E. Borrmann's Steel Company Steel For FFO Stock/Supplies For Gate Repairs 21332 $115.02 Allied Waste Services Garbage Service-Rental Residences 21333 $109.00 Coastal Sierra Internet Service-SFO 21334 $79.69 Specialty Truck Parts Vehicle Inspection Books/Tail Lights 21335 $69.00 Santa Clara County-Office Of The Fingerprinting Services Sheriff 21336 $63.73 FedEx Shipping Charges:AO 21337 $61.59 Peterson Tractor Tractor Parts For Repairs/Paint 21338 $60.00 Bankosh,Michael Reimbursement-Cell Phone 21339 $45.00 Jim Davis Automotive Smog Check 21340 $42.94 Roa,Alex Reimbursement-Mileage 21341 $37.50 Priority 1 Public Safety Equipment Spotlight Repair On Patrol Truck 21342 $36.00 Barron Park Supply Plumbing Supplies-DHF 21343 $35.00 David Gluss Reimbursement-Slender False Brome Treatment Page 3 of 5 *^ Claims No. 13'21 Meeting 13-32 Date 11/12/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 21344 $3500 Ace Fire Equipment&Service Hydrotest Oxygen Cylinder-FFO Company � 21315 $xoor United Parcel Service Parcel Shipping 21346 $39.68 Kwix Key Lock&Safe Company Keys For Contractor&Consultants For Mt.Umunhum/Key For GM Office 2/347n *180.380.00 American Wrecking Co^tmctor-Mt. VmunowmDomonupn 213*8n $43.686�87 GaocunConvuuanm Hicks Flat Mercury nemudiatinn Plan&Construction Oversight 21349n $11.969.05 Pacific Coast Seed Seed For ECDM Parking Lot&Mt. Vmunxum Erosion Control 21350R $9.083.44 # Knapp Architects Consulting Services For Hawthorns Historic Resource Study 21351 R $6.515.20 GeoconCnnauxontn Geotooxnicu|Consulting Services For Mt.Vmunhum 21352R $6.135.00 HMS Hazardous Material Abatement Mnnimnnq-wmmenDemomivn � Project � 21353m *2.265.95 Metro Mobile Communications Two Portable Radios/Chargers/Carrying Cases/Palm Microphones/Batteries/*otennum 2135*n *2.220J9 CMKxummo*iwa Vehicle Maintenance&Repairs 21355R $1.812.50 Grossman Design Group Consulting Services'Mt. Umu^hvm Demolition Contract Documents 21358n $1.756.00 Ascent Environmental cEQx Consulting For Minuego Use&Management Plan 21357R $1.400.00 Complete Pest Control PeotContm|Sawioes-Renm|nexidenne 21358n $1.171.50 Cal-Line Equipment Chipper Repairs&Service 21359n $1.130.52 Sunnyvale Ford Vehicle Maintenance&Repairs 21360R *SUO�OV Aaron's Septic Tank Service Pumping Services'Rental Residences 21381 R $766.87 *povuntempo Accounting Temp 21362n $583.60 Deluxe For Business Accounts Payable Checks 21363R **57.80 Interstate Traffic Control Products Highway Stakes'rFO 21364n *28*.23 Petty Cash Mileage/Parking Fees/Car Wash/Field Supplies/Event Supplies/Volunteer Supplies/Vehic/oMointenanceSunn|ino/ | Plumbing Supplies For GAO � 21365R $224.52 Hsieh, Benny Reimbursement-Mileage/Cell Phone/NVVSConference � Expenses � 21366n $149.63 Gorden|ond Power Equipment Filing Gauge/Chain Saw Supplies/Grinding Wheels 21367n *111.39 West Valley Collection GanbageGemicm-GAO 21368R *7441 Peterson Tractor Company Excavator Parts � 21369R $85.25 AmonGao pmpane-Renta|Roxidenms 21370R *63.66 Protection One Fire Inspection&Monhuhng-AO 21371R $47A6 Meredith Manning Reimbursement'Mileage Page^ms 1 Claims No. 13-21 Meeting 13-32 Date 11/13/13 Revised Midpeninsula Regional Open Space District # Amount Name Description Total $724,242.11 '1 Urgent check issued 10/31/13 "2 Urgent check issued 10/28/13 '3 Urgent check issued 11/5/13 The total amount for First National Bank is$22,033.21 '4 Urgent check issued 10/31/13 `5 Urgent check issued 10/25/13 '6 Urgent check issued 10/29/13 I I # Hawthorn expenses Page 5 of 5 "1 . iIMidpeninsula Regional M Open Space District R-13-104 Meeting 13-32 November 13, 2013 AGENDA ITEM 3 AGENDA ITEM Authorization to Amend a Contract with Alexander Atkins Design, Inc., to continue providing Graphic Design Services for a Total Amount Not-to-Exceed $45,000 through March 31, 2014 GENERAL MANAGER'S RECOMMENDATION Amend a contract with Alexander Atkins Design, Inc., (ADD)to continue providing graphic design services for a total amount not-to-exceed $45,000 through March 31, 2014. SUMMARY services f Design'r Department for the past twenty ears has used the se ces o The Public Affairs eparhne p y y Concepts (Mountain View) for all of its graphic design work, including brochures, invitations, and Views newsletter. In 2012, the Board directed staff to explore the graphic capabilities of other vendors, prompting Public Affairs to hire the firm of Alexander Atkins Design, Inc., (ADD) (Los Altos) to develop a branding program for the Vision Plan Outreach Material. District staff has been extremely pleased with ADD's work, the quality of their graphic design, and their copy writing and marketing recommendations. Throughout 2013, Public Affairs and other departments have used the firm for various projects to design the graphics and layouts for new brochures, transit signage, and various outreach material. Staff recommends continuing to work with ADD to prepare the remaining outreach material for the Vision Plan. DISCUSSION ADD is a full-service, graphic design firm focused on providing clients with intelligent, compelling, strategic, and effective visual solutions. Public Affairs hired ADD at the end of 2012 to assist with the branding of the District's Vision Plan Project titled Imagine the Future of Open Space. i Public Affairs has been very pleased with ADD's work, receiving many compliments from partners, the public, and other agencies. ADD also provided, at no charge, consultation on display material products for use at events by the District's Public Affairs Outreach Specialist. ADD offers much benefit to the District, including strategic marketing direction to reach new, diverse audiences. Recent District work completed by the firm includes transit signs on SamTrans and CalTrain, new general brochures, multiple-language brochure design(currently in production), and Vision Plan outreach material used at public meetings. ADD donates a portion R-13-104 Page 2 of its creative services to non-profits, and Midpeninsula Regional Open Space District has received the non-profit rate for all of its projects. Staff recommends extending the contract with ADD to continued benefiting from ADD's design services for the remainder of the Fiscal Year. Staff believes that this recommendation is consistent with applicable exceptions in the District's "Public Contract Bidding, Vendor, Professional Consultant Selection and Purchasing Policy" (Purchasing Policy). The Purchasing Policy provides that normally, when the cost for professional services is expected to be in excess of$25,000, the District"shall prepare a Request for Qualifications (RFQ) outlining the professional's qualifications, relevant experience, staffing and support and hourly rates as a basis for negotiating a contract or a Request for Proposal (RFP) outlining the terms, conditions and specifications of the services require by the District. A minimum of three (3) qualified firms or individuals shall be invited to submit written proposals." (Purchasing Policy, Section 111. D. 1.) There are, however, "Special Circumstances" exceptions from the requirement to get three (3) proposals, which staff believes apply in this instance and encompass circumstances where, as here, "it is appropriate and in the best interest of the District under the specific circumstances of the project at issue, to limit the number of consultants solicited."(Purchasing Policy, Section 111. D.7.) Pertinent examples of special circumstances set out in the policy include: a) the need to take immediate action on a project; b) the absence of any fiscal or competitive advantage in following these procedures; c) only one consultant is known to be available and capable of providing needed services within the required time; and d) the services to be provided are so unique that only one known consultant is qualified and available to perform them. Staff believes that each of these circumstances apply in this instance to one degree or another,based on the investment in this consultant's understanding of District needs and desires to date, and the resulting efficiency realized by the District in continuing to work with the same vendor on the ongoing projects, for which the vendor has demonstrated the ability to meet District needs in our fast paced project setting presently under way. To go back out for proposals in the middle of the projects currently underway, conversely, would create delay, uncertainty, and disruption in the work flow at this time. The recommended term of the contract would expire at the end of March 2014. The contract can be terminated with notice by either the contractor or the District. FISCAL IMPACTS The current FY 2013-14 Budget has sufficient funds to cover the proposed contract amendment amount. BOARD COMMITTEE REVIEW No committee review is required. PUBLIC NOTICE Public notice of this Agenda Item was provided per the Brown Act. No additional notice is required. R-13-104 Page 3 CEQA COMPLIANCE This decision does not have any environmental impacts triggering the California Environmental Quality Act (CEQA). NEXT STEPS Upon approval by the Board of Directors, staff would proceed to finalize the contract amendment. Prepared and Reviewed by: Shelly Lewis, Public Affairs Manager i I' i r t Midpeninsula Regional Open Space District i a R-13-102 Meeting 13-32 November 13, 2013 AGENDA ITEM 4 AGENDA ITEM Adoption of Board Policy 1.01, Board Policy Manual GENERAL MANAGER'S RECOMMENDATION Approve the attached Board policy entitled, "Board Policy Manual" and direct staff to organize the Board's current policies and Rules of Procedure into a Board Policy Manual. SUMMARY At the Board Retreat on October 18 2013 the Board of Directors Board reviewed the attached draft policy and directed staff to organize the Board's current policies and Rules of Procedure into a Board Policy Manual. Consistent with prior Board discussion, the Board is asked to formally approve the attached Board policy. DISCUSSION At the Board Retreat on October 18, 2013, the Board considered and discussed the creation of a Board Policy Manual. The proposed Board Policy Manual would incorporate the Rules of Procedure and all current Board Policies into a collection of policies that could be individually amended as needed. Additionally, the Board Policy Manual would allow for continuity among policy format, standard procedures for drafting and updating policies, and organization of policies into topical chapters. The attached draft policy(Attachment 1) explains the purpose of the Board Policy Manual as well as provides the method for organizing and amending the Board Policy Manual. The current polices and Rules of Procedure would be arranged as outlined in the attached Table of Contents (Attachment 2). FISCAL IMPACT None. BOARD COMMITTEE REVIEW This policy was not reviewed by Board Committee. The full Board considered the attached draft policy and chapter organization at their Board Retreat on October 18, 2013. R-13-102 Page 2 PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE This agenda item is not a project under the California Environmental Quality Act (CEQA). NEXT STEPS Upon approval by the Board of Directors, the District Clerk will incorporate the Board's current policies and Rules of Procedure into the Board Policy Manual. Copies of the Board Policy Manual will be distributed to all Directors and made available to District staff. Attachments 1. Draft Board Policy 1.01, "Board Policy Manual" 2. Draft Board Policy Manual Table of Contents Responsible Department Head: Steve Abbors, General Manager Prepared by: Jennifer Woodworth, District Clerk Attachment . Mid��eninsula ��e�i��naA 8��Den Space District | ` � Board Policy Manual Effective Date: Revised Date: Approved by Board Action: Prior Versions: Board Policy Manual Policy 1.01 Purpose � Itis the intent of the Board of Directors oF the KUidpeninsu|a RegionalOpen Space District 10 / maintain a Board Policy Manual. Contained therein shall bea comprehensive listing ofthe Board's current policies, being the rules and regulations enacted by the Board from time to � time. The Board Policy Manual will serve as a resource for Directors, staff and members of the � public in determining the manner in which matters of District business are to be conducted. This policy will establish dear processes and procedures by which the Board of Directors shall � conduct District business and activities, propose new policies, and review and revise policies � contained in the "Board Policy Manual" so that it |s kept current. The Board Policy Manual will � also provide guidelines for the Board of Directors to conduct its business in an orderly, � consistent, and fair manner. � Policy The Board of Directors is the legislative body of the District and shall determine all questions of policy. Genera|ky, policy statements in the Board Policy Manual will incorporate only such matters by which the responsibility of decision is vested in the Board of Directors by virtue of state law, and specific ordinances and resolutions. Policy statements of the Board of Directors shall be prepared in writing and approved 6yaction � of the Board of Directors. Once approved, statements of policy will be reproduced, distributed, and included in the Board Policy Manual accompanied by resolution number and date of adoption, if applicable. In the event that a Board Policy is found to be in conflict with state or federal law or the rules of a higher authority, that portion of such policy is automatically U and void without Board action and shall bm deleted from the accumulated body of policies and rules. � Board Policy Manual Sections Board policies will be indexed and numbered in chapters as follows: 1. Administration & Government 2. District Personnel & Board Support 3. Fiscal Management 4. Acquisition & Maintenance of District Lands 5. Historical/Cultural 6. General Procedure for Amending the Board Policy Manual Consideration b the of Directors to adopt o new policy or to amend an existing polic Y may be initiated by any Director or the General Manager. A draft of the proposed new or amended policy shall be submitted to the Board President and the General Manager in addition to a request that the item be included for consideration on the agenda of the next appropriate r f Directors. regular g meeting of the Board o ecto s. Adoption of a new policy or amendment of an existing policy shall be accomplished at a regular meeting of the Board of Directors by a majority vote of the Board Members and may be amended administratively by the District Clerk in order to remain current with state and federal, state and local law or to correct typographical errors, as necessary. Copies of the proposed new or amended policy shall be included in the agenda packet for any meeting in which they are scheduled for consideration and provided to all Board members and available to members of the public in accordance with the Brown Act. Attachment M^dpen^nsuUa Regional Open Space Board Policy Manual Table of Contents Chapter 1—Administration &&Government � 1.01 Board Policy Manual.............................................................................................................. � 1.02 Board Meetings...................................................................................................................... ! 1.03 Board Agenda......................................................................................................................... . 1.04 Board Committees................................................................................................................. 1.05 Board Correspondence.......................................................................................................... � 1.06 Board Officers........................................................................................................................ 1.07 Board Elections...................................................................................................................... 1.08 Public Information, Education & Outreach............................................................................ 1.08 Public Notification.................................................................................................................. 1.1O Retention & Destruction of District Records......................................................................... Chapter 2—District Personnel 0& Board Support 2.01 Board-Staff Working Relationships........................................................................................ Chapter 3—Fiscal Management 3.02 Financial Instrument Signatories........................................................................................... 3.02 Safe Deposit Box.................................................................................................................... 3.O3 Public Contract Bidding, Vendor& Professional Consultant Selection, and Purchasing...... 3.04 Budget and Expenditure Authority........................................................................................ Chapter 4—Acquisition && Maintenance cfDistrict Lands 4.01 Open Space and Use Management Planning Process........................................................... 4.02 LandAcouisitionPmUdesandProceduras -------------------------.. 4.03 Encroachment on District Lands............................................................................................ 4.04 Improvements mn District Lands............................................................................................ 4`O5 Eminent Domain .................................................................................................................... � ziDG CapExC�uidelineand Ca|cu|atkon ------------------------------. � � 4`07 Resource Management.......................................................................................................... 4.00 Road Maintenance Agreements............................................................................................ � 4.09 Certificates of Acceptance and Acquisitions of Interests in Low-Value Real Property by � the General Manager............................................................................................................. 4L1OTrail Use ................................................................................................................................. � � / �� ^ Attachment � Chapter 6—Historical/Cultural 5.01 Site Naming, Gift &Special Recognition................................................................................ � 5.02 Good Neighbor Policy............................................................................................................ � Chapter 6—General --- Electronic Communications---'--------'—~'—''`^'^—'--''^^'—'^—^—^^'^''''^' --- Conflict ~' Interest Code........................................................................................................ _-_ Board Compensation and Reimbursement........................................................................... -- ' ---- ------- ' ------- -------------------------------' 6.05 Board Vision Care ---------------------' '00, Midpeninsula Regional Open Space District R-13-92 Meeting 13-32 November 13, 2013 AGENDA ITEM 5 AGENDA ITEM Adoption of Board Policy on Budget and Expenditure Authority GENERAL MANAGER'S RECOMMENDATION Adopt the proposed Board Policy on Budget and Expenditure Authority to formalize the budget authorities that are delegated to the General Manager consistent with prior Board discussion and approval of budget authorities. SUMMARY On September 25, 2013, the Board approved changes to streamline the Midyear Action Plan and Budget Process, including associated budget authorities to delegate certain budget and expenditure authorities to the General Manager(R-13-86). Staff is returning to the Board at this time with a proposed Board policy on Budget and Expenditure Authority to formalize the budget authorities that the Board delegated to the General Manager, per Board discussion at the September 25 meeting. DISCUSSION As part of the Fiscal Year(FY) 2012-13 Midyear Action Plan and Budget, the Board directed staff to review the annual budget cycle and reports, with special attention to the Midyear process, to identify appropriate adjustments to the frequency and level of detail of reporting cycles (R-12-121). At the September 25, 2013 regular meeting, the Board approved changes to streamline the Midyear Action Plan and Budget process, including changes to the General Manager's budget and expenditure authority to enable him to more efficiently and effectively manage the District's budget (R-13-86). Staff is now returning to the Board with a proposed Board Policy to formalize the budget authorities that are delegated to the General Manager, which the Board previously reviewed and approved on September 25. No substantive changes were made to the previously Board- approved language. As a reminder, and as noted in the September 25 Board report, the District's governing legislation Public Resources Code(PRC) 5500 states that the General Manager shall prepare and submit the District's annual budget to the Board of Directors for approval. Beyond that requirement, the District's General Counsel did confirm that the Board may determine the level of budget authority to grant to the General Manager. R-13-92 Page 2 The attached proposed Board Policy remains consistent with PRC 5500, sets clearly the level of budget authority granted to the General Manager, and remains consistent with current government best practices (refer to R-13-86 for comparative analysis of twelve local government agencies). FISCAL IMPACT None. BOARD COMMITTEE REVIEW The Action Plan and Budget Committee reviewed the proposed budget authority changes on May 31, 2013 and September 4, 2013. The full Board reviewed the proposed budget authority changes on September 25, 2013. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Approval of Board policy is not considered a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS Upon Board approval, the Board Policy on Budget and Expenditure Authority will be added to the Board Policy Manual. Attachment(s) 1. Budget and Expenditure Authority Board Policy Prepared and Reviewed by: Kate Drayson, Administrative Services Manager ATTACHMENT | M^dpen~nsuUa Regional Open Space District Board Policy Manual '| Budget and Expenditure Policy 3.04 Authority Chapter 3 - Fiscal Management Effective Date: 09/25/13 Revised Date: N/A Approved by Board Action: Report R-13-86 Prior Versions: N/A � � � Purpose The purpose of this Board policy is to delegate budget authorities to the General Manager so that he/she can efficiently and effectively administer the District's mission and annual action � plan. Definitions Account Structure The District's financial account structure has three levels of budget accounts: • Level 1: Budget Categories—The District budget is divided into five budget categories: Salaries and Benefits, Services and Supplies, Land and Associated Costs, Capital and Fixed Assets, and Debt Service. w Level 2: Account Families—The District budget contains numerous line item accounts which are organized into groupings of similar expense types within a budget category such as Contract Services, Utilities, or Structures and Improvements. 0 Level 3: Line Item Account—A single account with a designated account number within an account category. Examples include: Planning Consultant, Electricity, and Signs. Positions 9 Permanent Position—a full- or part-time position that is approved by the Board of � Directors for the current and subsequent fiscal years with no end date. � 0 Temporary Position—a position that is authorized for a specific period of time and for a � � specific purpose. � � Policy � i The General Manager may approve expenditure overages in Budget Categories, Account � Families, Line-Item Accounts, mr Departments oslong as they are offset by savings inother areas, with the following restrictions: A. The General Manager may not approve any expenditure that permanently increases the District's budget; any permanent budget increase must be approved by the Board of | Directors. ~ B. The General Manager may authorize temporary positions, as needed, as long as expenses remain within the adopted budget. The Board must approve the addition of any new permanent positions. � |i The General Manager must report overages greater than 5% in the following Account � Families to the Board: ~ 550O—Election Expenses/Annexation w 5SO0—Special Agreements � 6DOU—Insurance � G3O0—Travel Expenses w GG0O—Personnel Development |||. The General Manager has the discretion to at anytime notify the Board of any expenditure. |V. The General Manager may not approve any overages that cause expenditures tm exceed the adopted budget in the categories below; any increases to the total budgets for these categories must be approved by the Board ofDirectors. � Operating Budget m Capital Budget � Land Acquisition w Debt Service w Special Funds /e.g, Hawthorns) V. The General Manager may delegate his/her expenditure approval authority through an Administrative Policy that sets out specific limits by position, consistent with the parameters and financial controls outlined above. � � � � � � Midpeninsula Regional Open Space District R-13-103 Meeting No. 13-32 November 13, 2013 AGENDA ITEM 6 AGENDA ITEM Grazing Tenant Selection for Driscoll and McDonald Ranches GENERAL MANAGER'S RECOMMENDATION Authorize General Manager to select tenants for Driscoll and McDonald Ranches and negotiate and execute grazing leases as follows: 1. Award the two leases separately, with one going to the most qualified applicant from the tier with the largest existing capacity and the other going to the most qualified applicant from the tier needing the opportunity to develop additional capacity; 2. For the Driscoll Ranch grazing lease, select Agco Hay, LLC from the first tier; 3. For the McDonald Ranch grazing lease, select Markegard Family Grass-Fed from the second tier; 4. In the event that leases cannot be successfully negotiated with either of the parties above, negotiate and execute grazing leases with the second most qualified applicants as laid out in this report. SUMMARY Midpeninsula Regional Open Space District(District) staff released a Request for Proposal (RFP)on May 17,2013 to solicit proposals from qualified livestock operators to graze the former Driscoll and McDonald Ranch properties, both located in the La Honda Creek Open Space Preserve. After completing a thorough review and evaluation of the proposals, and consideration of the District's policies and goals regarding agricultural operations in the coastal area, staff is recommending awarding the two leases separately, selecting Agco Hay, LLC as the most highly qualified applicant for the Driscoll Ranch grazing lease, and Markegard Family Grass-Fed as the most highly qualified applicant for the McDonald Ranch grazing lease. DISCUSSION Midpeninsula Regional Open Space District(District) staff released a Request for Proposal (RFP) on May 17, 2013 to solicit proposals from qualified livestock operators to graze the former Driscoll and McDonald Ranch properties,both located in the La Honda Creek Open Space Preserve(see Attachment 1). Because Driscoll and McDonald Ranch are adjoining properties, staff solicited proposals from prospective tenants to either combine the properties into R-13-103 Page 2 one lease or to operate the properties as separate ranches with different tenants. A resource grazing plan for the Driscoll Ranch property was approved by the Board of Directors as part of the Driscoll Ranch Property purchase in 2006 (see R-06-07). A resource grazing plan for the former McDonald Ranch property was approved as part of the La Honda Creek Open Space Preserve Master Plan in 2012 (see R-12-83). A brief description of the properties and the District's management objectives follows. Driscoll Ranch Property The Driscoll Ranch property has been grazed continuously for several decades, including the past seven years while under District ownership. Driscoll Ranches, LLC retained a 50-year lease for grazing the property when the ranch was originally purchased by Peninsula Open Space Trust (POST) in 2002, and this lease was transferred to the District upon purchase of the ranch from POST in 2006. As a component of their purchase of the Event Center and Apple Orchard properties, POST also purchased the remaining term of the grazing lease from Driscoll Ranches, LLC, who vacated the property on November 1, 2013. The property will continue to be managed according to the grazing plan prescriptions which call for year around, rotational grazing. The property consists of 3,681 acres divided into twelve(12) separate pastures. The suggested stocking rate is 2,020 Animal Unit Months annually (equivalent to 168 cow/calf pairs). McDonald Ranch Property The McDonald Ranch property was historically grazed by cattle,but has not been grazed for the past seventeen years while under District ownership. Re-introducing cattle grazing to McDonald Ranch will provide substantial improvements in habitat enhancement, infrastructure maintenance, and wildland fire fuel load reduction. This property will be grazed year around and consists of 1,030 acres, which will support 1,020 to 1,200 Animal Unit Months annually (equivalent to 85 cow/calf pairs). Because the property has not been grazed for seventeen years, grazing infrastructure(fencing, water systems)has not been maintained and is in poor condition. The grazing tenant will be expected to work with the District to implement the necessary repairs and upgrades. Selection Process There was significant interest in the properties; a mandatory pre-bid site visit drew 45 prospective tenants, with the District receiving 9 proposals. Review and rating of the proposals was through an independent panel chosen based on their expertise, experience and background in rangeland and natural resource management,public lands grazing, livestock/ranch management, and other grazing RFP processes. The panel recommended interviews with the top five applicants, and this first round of interviews was conducted by the interview panel and two District staff. A second interview,consisting of a site visit to a property managed by the applicant,was conducted by District staff and evaluated the applicant's understanding and willingness to conduct their grazing activities in a manner that will enhance the natural resource values, promote maintenance and improvements to the property, and work with the District to achieve recreational and resource management goals. The selection process used a rigorous scoring system that assigned value to various goals and concerns outlined in the RFP, including applicants' experience,capacity, history, and knowledge, with an emphasis on natural resource management issues. The table below presents the ranking of applicants based on their proposals, interviews and site inspections: R-13-103 Page 3 Table 1: Ranking of Applicants Rank Tier Applica t I I Agco Ha y, LLC 2 1 Fields Livestock 3 11 Markegard Family Grass-Fed 4 11 TomKat Ranch and T.O. Livestock 5 11 Bar T Cattle Co., LLC In addition to the scored ranking,policy issues were taken into account that could not be addressed by simply assigning a ranking to how well the proposers scored in view of these areas of inquiry. Major District policies related to grazing are set forth in the San Mateo Coastal Annexation Area Service Plan(2003, as adopted by the San Mateo County Local Agency Formation Commission) ("Service Plan") and the Grazing Management Policy in the District's Resource Management Policies (see R-12-05). Staffs recommendation to split the lease award between two tiers of applicants is founded in these policies. The Service Plan recognizes the"importance of agriculture to the economy and heritage of the Coastal Annexation Area and states a goal of actions aimed"to promote the economic vitality of continued agricultural operations" in the coastal region. (Service Plan,page 7.) In furtherance of those objectives, the Service Plan provides that implementation should be directed at: ``preserving and fostering existing and potential agricultural operations in San Mateo County in order to keep the maximum amount of prime agricultural land and all other lands suitable for agriculture in agricultural production." (Service Plan,Agriculture,page 13.) The Service Plan also states that the leasing activities shall: "[b]e tailored to meet individual farmers and ranchers needs while respecting the unique characteristics of the property" and"[i]nclude terms that allow farmers and ranchers to adapt and expand their operations and farming practices to adjust to changing economic conditions." (Service Plan, Agriculture,Permanent Policy PA.3, page 14.) The District's Grazing Management Policy establishes the goal to: "Manage District land with livestock grazing that is protective of natural resources and that is compatible with public access; to maintain and enhance the diversity of native plant and animal communities, manage vegetation fuel for fire protection,help sustain the local agricultural economy, and preserve and foster appreciation for the region's rural agricultural heritage." Among the provisions adopted in the Grazing Management Policy to implement that goal are: • "Provide necessary infrastructure to support and improve grazing management where appropriate." • "Preserve and foster existing and potential grazing operations to help sustain the local agricultural economy." R-13-103 Page 4 The score-based ranking of applicants resulted in values that favored large grazing operations with extensive experience and significant financial resources to perform infrastructure improvements. However, these large operations tend to be based outside of the coastal area, to the disadvantage of the smaller operations within the region. In order to adhere to the intent of the Service Plan and the Grazing Management Policy, staff recommends awarding the leases in two-tiers described below. The top five applicants were comprised of two fairly distinct tiers, with the two largest operations scoring highest, though very close to one another; and the other three smaller scale, lesser capacity operations in the next tier. The difference in the tiers is primarily existing capacity for larger scale operations. Ability to invest in needed infrastructure or absence p Y g p Y thereof, is also a difference, except for Bar-T-Cattle who may have the financial capacity for infrastructure investment similar to the top two ranted applicants,but has operational capacity similar to the third and fourth ranked applicants. As noted in the Request for Proposals, up to two grazing leases may be awarded under this process, the larger Driscoll Ranch, and the small MacDonald Ranch. In furtherance of the policies outlined above, the General Manager recommends that the grazing area under consideration be split into two separate leases, and that the Driscoll Ranch lease be awarded to Agco Hay, LLC, the applicant ranked first in the larger operations tier. Because of the large acreage of the Driscoll Ranch operation, it was determined that a large operation was best suited to graze this property. The General Manager further recommends that the McDonald Ranch lease be awarded to Markegard Family Grass-Fed, the applicant ranked first in the smaller operations tier. This is consistent with the above policy objectives in supporting development of capacity of the ranchers in the region,promoting the vitality of the local agricultural economy, and cultivating a larger more competitive pool of applicants for future leases with the District. Agco Hay, LLC has demonstrated significant skills and experience managing similarly sized leases on public and private lands,both with and without public recreation access. They have worked with Santa Clara County Parks on the management of a publicly accessible ranch land, where they have completed similar infrastructure projects, and have worked with private partners to manage a mitigation bank with sensitive species and habitats with cattle grazing. Markegard Family Grass-Fed excels in the knowledge of and experience with grazing lands with similar topographic and vegetative composition; working relationships with the agencies involved in overseeing ranching in the region, and a proximity to the ranch that will ensure the ability to promptly respond to sick/injured livestock, livestock on a roadway, or general emergencies. Since there is no rancher housing available on the McDonald Ranch, the proximity of this applicant's home ranch is an important consideration. FISCAL IMPACT The District lease rate for grazing properties is calculated by multiplying the number of Animal Unit Equivalents (AUE) grazing on the property by the total number of months grazed for the season/year to obtain the total Animal Unit Months(AUM). The AUMs utilized are then multiplied by the current AUM rate to determine the total lease fee for the year. The 2013, fair market value,AUM rate utilized by the District was $16.25 per AUM. R-13-103 Page 5 The lease rate for the Driscoll and McDonald Ranches is detailed in Table 2, below: Ranch AUM AUM Rate(2013) Annual Lease Fee Driscoll 2020 $ 16.25 $ 32,825 McDonald 1020 $ 16.25 $ 16,575 To support the policy goal of increasing local capacity for operations of this size by making necessary infrastructure improvements, it will again be necessary for the District to invest in this property, as it has for other of its grazing properties in the past. This investment will both improve District grazing infrastructure, and support the policy goals described above. Funds for these infrastructure improvements are included in the Natural Resources Department Budget for FY2013-14 and will be recommended in the Natural Resources Department Budget for FY2014- 15. BOARD COMMITTEE REVIEW No Board Committee Review is required for the selection of grazing tenants for the Driscoll and McDonald Ranches. PUBLIC NOTICE Public notice was provided as required by the Brown Act. Additionally,persons on the interested parties for the District's Coastal projects and the Driscoll Event Center were also notified. CEQA COMPLIANCE A resource grazing plan for the Driscoll Ranch property and Mitigated Negative Declaration were completed to satisfy requirements of the California Environmental Quality Act(CEQA) was approved by the Board of Directors as part of the Driscoll Ranch Property purchase in 2006 (see R-06-07). A resource grazing plan for the former McDonald Ranch property and subsequent Mitigated Negative Declaration were completed to satisfy requirements of CEQA was approved as part of the La Honda Creek Open Space Preserve Master Plan in 2012 (see R- 12-83). NEXT STEPS Board adoption of this item will conclude the Request for Proposals process for Driscoll and McDonald Ranches grazing lease. Staff will proceed to negotiate and execute grazing leases with the applicants as laid out in this report. In the event that leases cannot be successfully negotiated with either of the parties above, staff will negotiate and execute grazing leases with the second most qualified applicants as laid out in this report. Attachments: 1. Location Map Prepared and reviewed by: Kirk Lenington,Natural Resources Manager t: ji ., '' • �Redwood City d I R •� ?. �.•s '�••• --�• - i I r Palo Alto N l 0 hbun[ain Vie� \O 8 •-` -_. 36 '•�, - �Cupertin � �,�`', 'k , Area of, V' . y¢a{ Detail , Kelly Hill I 'McDonald D'erassi Ranh .\ J Resident Artis s Area _ �...1 y \dIF Q • o e_dgate Ran'c , T z , 00 La r i effection Lake - state J� �J m Slat �.•,. — ,•, � a m Attachment A: Driscoll and McDonald Ranches Midpeninsula Regional Driscoll Ranch _ Other Public Agency Open Space District McDonald Ranch rt _ Private Property (MROSD) - MROSD Preserves Non MROSD Conservation or Agricultural Easement - Other Protected Open Space e , or Park Lands November, 2013 Land Trust Miles 0 0.5 1 While the District strives to use the best available digital data.this data does not represent a legal survey and is merely a graphic illustration of geographic features. Fields Livestock 21728 Eden Canyon Rd Castro Valley,California 94552 Office: (510)582-1499: Cell: (510)915-0575 November 12,2013 Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94002 RE: Appeal of LHC- Livestock Grazing Lease Process and Selection To:The Midpeninsula Open Space Preserve Board of Directors I am submitting this letter to appeal the District's recent LaHonda Creek Open Space Preserve Livestock grazing lease selection process,as I believe the District made their final decision based on politics not abili ty. I do not take issue with any of the candidates that applied for the lease, but rather the unprofessional and unethical process by which an organization,such as this,used to make their final selection- MPROS RFP process included submission of a written proposal to be scored by an outside panel of professional expert land managers, followed by an interview of the top applicants at the district office, and finally a third and final interview on one of the applicant's ranches. The selection criteria were dearly outlined in the RFP. The total score for the proposal and two interviews was supposed to determine the most qualified applicant to award the lease. Fields Livestock followed all of the instructions on the RFP and developed our proposal based on the requirements of the district's written instructions. We were pleased to receive an interview and equally pleased to be selected for a ranch tour. At that time,the process appeared to be on track following the deadline dates outlined by the RFP. Furthermore,it was made dear to us that we were one of two finalists in the selection process. The total score for the proposal and two interviews was supposed to determine the most qualified applicant to be awarded the lease. Following the initial,extremely thorough RFP scoring process, Fields Livestock was 40 points ahead- How were we not awarded the entire lease or one of the two leases? Shortly after our ranch tour,and when the deadline for selection bad passed,things changed. The process and results became a big secret and the staff that we were required to deal with or contact during the primary RFP process did not know what was going on. We were simply told that a final decision could not be made and that now the general manager took over the selection process. That was not in the original RFP- Furthermore, this change was not documented in a formal addendum to the RFP as required by your own process. After more delays, we were told that additional interviews with other ranches were to be conducted and that a second series of ranch tours would be required- This change,again not formally documented as per the RFP, opened the door to speculation. It appears that the general manager stepped in and manipulated the RFP process to get the results he wanted for his political benefit instead of using the original RFP process to select the most qualified,experienced rancher to manage and care for the properties. I will once again remind you that prior to the general managers unplanned involvement,I was told that I was one of two finalists. what changed? Furthermore,when you announced your selection you indicated that you included a coastal grazing tenant on one of the ranches. Was that rancher one of the two most qualified per your original RFP selection criteria? The original RFP that was reviewed and released by the District did not mention anywhere that it was required that the District select a San Mateo County resident or local rancher to award part or all of the lease to. Fields Livestock believes the selection process was based on politics not "a and therefore, requests the board to go back to the original RFP selection. If that does not happen, then Fields Livestock would like a meeting with the Board of Directors and the General Manger. Thank you, Russell A.Fields,Owner/Operator Midpeninsula Regional • Open Space District R-13-97 Meeting 13-32 November 13, 2013 AGENDA ITEM 7 AGENDA ITEM Approval of Comparator Benchmark Agencies for the 2013 Compensation Survey Update GENERAL MANAGER'S RECOMMENDATION c� Approve the comparator benchmark agencies recommended by Koff& Associates to complete the 2013 Compensation Survey update. SUMMARY The current Memorandum of Agreement(MOA) with the District Field Employees Association (FEA) requires the District to complete a compensation survey to update the 2010 Classification and Compensation Study. A Compensation Study Committee of Management and FEA representatives met four times to discuss potential factors for consideration when selecting comparator agencies and benchmark positions. The Committee prepared a memorandum summarizing its recommendations to the General Manager who then forwarded it to the Consultant(Koff&Associates), and directed Koff& Associates to review the comparator agencies from the 2010 study and recommend any changes for the 2013 update. For the 2013 study update, Koff& Associates has recommended a few changes to the comparators for a total of 12 agencies, including counties, cities, and special districts. Following the Board's consideration and approval of the list of comparator agencies, Koff&Associates will conduct the study and staff will return to the Board in early 2014 will draft study results. DISCUSSION As part of the July 2012 MOA with the Field Employees Association, the District agreed to conduct an update of the 2010 compensation survey. The District released a Request for Proposals in April 2013 for the Compensation Study update and received three proposals from the following consultants: Bryce Consulting, Hay Group, and Koff& Associates. Staff evaluated the proposals and determined Koff& Associates had the highest quality, most responsive, and competitively priced proposal. FEA representatives also reviewed the proposals and concurred with the District's selection. Upon execution of the contract, the District directed Koff&Associates (Consultant) to review the comparator agencies used in the 2010 study and recommend any changes. t R-13-97 Page 2 Selection of Comparator Agencies The Consultant reviewed the comparator agencies used in the 2010 study, researched potential new agencies for inclusion in the 2013 update, and is recommending 12 agencies (Attachment 1) be used to benchmark salary ranges and benefits. In evaluating potential comparator agencies, the Consultant analyzed a number of factors as discussed below. 1. Scope of Services Provided—The Consultant focused on identifying organizations that provide similar operations and maintenance, enforcement, resource management, planning, and volunteer/interpretive(docent and other) services and activities similar to those provided by the District. 2. Geographic Location/Labor Market—In today's labor market, San Francisco Bay Area agencies compete for the same pool of qualified employees. The labor market generally reflects the regions cost-of-living, housing costs, growth rate, and other demographic characteristics. As noted above, ideal comparator agencies provide the same or similar services as the District. However, one of the challenges of this study has been to identify a sufficient number of comparators within the geographic area that provide similar open space services. Consequently, the Consultant had to expand the search to other agencies pp g within the state of California in order to obtain an adequate number of comparators for the study. For those agencies outside of the immediate San Francisco Bay Area, a geographic adjuster from the Economic Research Institute is applied to compensate for the lower cost of living in those areas. 3. Organizational Type and Structure—Agencies of similar size providing similar services are generally recommended as comparators. However, due to the limited number of agencies meeting those criteria in the Bay Area, cities and specific departments in larger organizations may be recommended. For example, several county parks departments are recommended as comparators for the District. With the more technical types of position classifications, such as open space or resource management, the size of the organization is less critical since the classifications perform similar work. 4. Similarity of Population, Staff, and Operational Budgets—These elements provide indicators of the resources required by and available to each agency for the provision of services. 5. Benchmark Positions—Each benchmarked District position must have a similar position in at least four of the comparator agencies to ensure an adequate sample size. Several of the District's positions proved challenging in this respect, in particular, the Docent Program Manager, Equipment Operator/Mechanic, and Resource Management positions. The need for benchmarks for these positions influenced the selection of a few of the comparator agencies. �I Proposed Changes to Comparator Agencies Proposed changes to comparator agencies from the 2010 study include the following: • Removal of the City of Mountain View, Mountains Recreation and Conservation Authority, State of California, City of Boulder, and County of Boulder from the list of comparator agencies. R-13-97 Page 3 • Addition of Marin Municipal Water District, Livermore Area Recreation and Park District, County of Santa Cruz—Parks, Open Space and Cultural Services Department, and County of Sacramento—Department of Regional Parks. More detail on the methodology used to select the comparator agencies and the proposed changes from the 2010 Study is provided in Attachment 1. Coordination with Staff Per the MOA, the District convened a Compensation Study Committee(Committee) and met with the FEA four times to discuss appropriate labor market, survey agencies, and benchmark positions for the 2013 Compensation Survey update. The Committee is comprised of Administrative Services Manager Kate Drayson and Human Resources Supervisor Candice Basnight for the District, and FEA President and Ranger Brad Pennington and FEA Member-at- Large and Equipment Mechanic/Operator Grant Kern for the FEA. The Committee prepared a memorandum summarizing its recommendations regarding potential factors for consideration when selecting comparator agencies and benchmark positions and submitted it to the General Manager. The District provided this memorandum to Koff&Associates and directed the Consultant to review the comparator agencies from the 2010 study and recommend any changes for the 2013 update. After receiving the Consultant's list of proposed revisions to the comparator agencies and the memorandum explaining the rationale, the District sent the information to the FEA, presented it to unrepresented staff in a meeting in September 2013, and solicited feedback from both groups. FEA representatives participated in a conference call with management and Koff& Associates to discuss the methodology used to make the comparator agency recommendations, as well as an onsite meeting with District management and Katie Kaneko, President of Koff& Associates, on October 25, 2013. Questions and comments received from the FEA and unrepresented staff can be found in Attachments 2 and 3, along with management's responses. The most significant concerns related to: 1. The selection of comparator agencies outside of the immediate San Francisco Bay Area and the associated geographic labor market adjusters; 2. The recommendation to not include the Santa Clara Valley Water District(SCVWD) as a comparator; 3. The suitability of benchmark positions in other agencies and the similarity of their duties and responsibilities to the corresponding District positions; and 4. The use of total compensation data(salaries and benefits) rather than just salary data. COMMITTEE REVIEW This report will be considered by the Action Plan and Budget (ABC) Committee on Tuesday, November 12. Input from the Committee will be presented during staff s presentation to the Board during the November 13 meeting. FISCAL IMPACT There is no fiscal impact as the cost for selection of new comparator benchmark agencies is included in the professional services contract budgeted for Fiscal Year 2013-14. The R-13-97 Page 4 compensation and benefits benchmark study must be completed before the fiscal impacts of any proposed market adjustments can be determined. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEPS Following Board approval of the comparator agencies, the Consultant will benchmark the District's job classifications to the selected comparators for salary range and benefits information to complete the compensation study update. The draft study will be made available for review and comment by the FEA and unrepresented staff in early January 2014, followed by a Board study session. Upon completion of the Compensation Survey Update, any recommended changes to the District Compensation Plan will be brought to the Board for consideration during the FY2014-15 budget preparation. Attachments: 1, Memorandum from Koff&Associates 2. Questions and Feedback from the Field Employees Association 3. Questions and Feedback from Unrepresented Staff Responsible Manager: Kevin S. Woodhouse, Assistant General Manager Prepared by: Kate Drayson, Administrative Services Manager Contact person: Candice Basnight, Human Resources Supervisor ATTACHMENT I KOFF& ASSOCIATES, INC. Human Resources Consulting Since 1984 To: Candice Basnight From: Katie Kaneko, Project Manager Subject: Recommended Comparator Agencies Date: November 4, 2013 In developing the list of potential comparator agencies, we first started with agencies that Midpeninsula Regional Open Space District (MROSD)used in past total compensation studies. Next, we reviewed the feedback received from FEA (via the University Research and Associates report from the last total compensation study conducted in 2010-11) regarding the comparator agencies. We also removed City of Boulder, County of Boulder, and Mountains Recreation and Conservation Authority from the analysis. Finally, we focused on adding other agencies within California. Once the preliminary list of agencies was developed, we then went through the process of analyzing a number of factors including: 1. Organizational type and structure — We generally recommend that agencies of a similar size, providing similar services to that of MROSD be used as comparators. Typically, we start by identifying agencies with a similar size and services and that are competing with MROSD over the labor pool within the geographic vicinity. When it comes to classes such as administrative, maintenance, operations, and technical classes, the size of an organization is not as critical as these classes perform fairly similar work. The difference in size of an organization becomes more important when comparing classes at the management level. The scope of work and responsibility for management becomes much larger as an organization grows. Factors such as management of a large staff, consequence of error, the political nature of the job, and its visibility all grow with larger organizations. When it is difficult to find agencies that are similarly sized, it is important to get a good balance of smaller and larger agencies. 2. Similarity of population, staff, and operational budgets — These elements provide guidelines in relation to resources required(staff and funding)and available for the provision of services. 3. Scope of services provided and geographic location — Organizations providing the same services are ideal for comparators and most comparator agencies included in the analysis provide similar services to MROSD. Specifically, we focused on five (5) service areas: operations and maintenance, ranger (PC832, Peace Officer), resource management, planning, and volunteer/interpretive services. However, it was difficult to find agencies that provide a similar scope of open space services within the immediate geographic region. Thus, it was necessary to look at agencies that were outside of the immediate labor market related to the technical specialties within MROSD. In order to address cost of labor issues for those agencies outside of the local geographic area, we recommend the use of cost of labor adjustments. These % adjustments are included on the"Recommended Comparator Agencies" spreadsheet. 4. Labor market—In the reality that is today's labor market, many agencies are in competition for the same pool of qualified employees. No longer do individuals necessarily live in the communities they serve. As mentioned above, the geographic labor market area where MROSD may be recruiting from or losing employees to was taken into consideration when selecting comparator organizations. Page 1 of 4 KOFF & ASSOCIATES, INC. "unian Resources Consulting Since 1984 The comparator agency analysis includes specific data for each proposed agency: Services Provided, Geographic Proximity; Population Served; Population Served — FTE Ratio (per 1,000); % Above/Below U.S. Cost of Living Average; Total Full-Time Equivalent (FTE); Total Revenues; and Total Revenues— FTE Ratio (per $1,000). There is one worksheet for each data factor with the agencies sorted from high to low. The ranking shows each comparator agency's rank compared to MROSD. The lower the rank, the more comparable the agency is to MROSD in that particular factor. Please note that Services Provided is shown on the Alpha worksheet (to the right). For this factor,points were allocated differently than the other factors. Specifically, we allocated 10 points for each service area that the potential comparator agency did not offer. We applied this point factor to ensure that Services Provided carried at least an equivalent, if not greater, weight to the other factors included in overall rank. The ranking is based on the absolute value difference between the agency on each factor and MROSD regardless of whether the agency is higher or lower for that factor. For example, an agency that has 35 more FTE compared to MROSD will rank lower than an agency with 40 less FTE compared to MROSD. The Recommended Agencies worksheet represents a summary of the ranking for each data factor. The overall rank is equal to the sum of the rank of the data factors. Based on our analysis of the data categories and ranking of each potential comparator agency, we recommend twelve (12) agencies for consideration to be included in the compensation study. These agencies include: 1. County of Santa Clara, Department of Parks and Recreation 2. Marin Municipal Water District 3. City of Palo Alto 4. Marin County Open Space District(County of Marin) 5. East Bay Regional Park District 6. Livermore Area Recreation and Park District 7. County of Santa Cruz,Parks, Open Space,and Cultural Services Department 8. County of San Mateo, Department of Public Works and Parks 9. County of Sacramento, Department of Regional Parks 10. Sonoma County Agricultural Preservation and Open Space District 11. City of Walnut Creek 12. Riverside County Regional Park and Open Space District For the most part,these agencies are recommended because their overall rank is the lowest. Additionally, with the exception of Marin Municipal Water District, Livermore Area Recreation and Park District, County of Santa Cruz (Parks, Open Space, and Cultural Services Department), and County of Sacramento, Department of Regional Parks, all of the other agencies were used in the total compensation study conducted in 2010-11. Here is an explanation of why we recommended the new agencies(those not used in the previous study): • Although Marin Municipal Water District (MMWD) is a water district, they have an extensive watershed management program in which they manage over 21,000 acres of land, including 18,500 in the watershed and 2,750 acres adjacent to reservoirs. As part of watershed management, MMWD has several natural resource management programs, including vegetation management (reduce fire hazards, restore habitat, protect rare plants, and control invasive pests and plans), fisheries, and roads and trails maintenance. Additionally, MMWD has Ranger Page 2 of 4 KOFF & ASSOCIATES, INC. tionian Resources Consulting Since 1984 In classifications that are designated as peace officers and are comparable to the Ranger classification at MROSD. Finally, MMVvD is within the greater Bay Area and is more comparable in size to MROSD. • Livermore Area Recreation and Park District (LARPD) and County of Santa Cruz (Parks, Open Space, and Cultural Services Department) have overall rank values lower than most of the agencies not selected (meaning that in terms of the factors evaluated, they were more similar to MROSD than most of the other agencies). Additionally, these agencies have classifications that are similar to MROSD's OST classification. Finally, these agencies have open space programs and services. • County of Sacramento, Department of Regional Parks has overall rank value that was lower than most of the agencies not selected. Although they do not have comparable OST classifications, the County has similar resource management positions, as well as interpretive services/docent positions. These are both benchmark classifications that were difficult to find matches for in the last study. Additionally, this is one of the agencies recommended in the FEA submitted University Research and Associates report. For those agencies that we did not recommend, here is our rationale: • Although Santa Clara Valley Water District (SCVVY'D) is within the local geographic area and has natural resource and vegetation management programs, it is most important to focus on adding other agencies with open space programs and services. As a note, we are recommending MMWD, even though it is a water district, because they provide natural resource and vegetation management programs, in addition to having Rangers that are classified as Peace Officers. SCVWD does not have classifications comparable to MROSD's Ranger classification. 0 Santa Clara County Open Space Authority is within the local geographic area but is much smaller than MROSD and does not have resource management. • Napa County Regional Park and Open Space District is much smaller than MROSD and does not have comparable OST,ranger, docent, and/or resource management classifications. • Monterey Peninsula Regional Park District is much smaller than MROSD and does not have comparable ranger and/or resource management classifications. • Los Angeles County, OC Parks, and County of San Diego are outside of the local geographic area and do not have comparable OST,ranger,docent, and/or resource management classifications. • Although City of Mountain View was used in the previous total compensation study, we thought that the agencies added to the current study were more comparable to MROSD in regards to the factors analyzed and that Mountain View does not have comparable OST, resources management, docent, and ranger classifications. (As a note, even though Walnut Creek has a greater overall rank value than Mountain View, we were able to find a comparable classification to MROSD's OST classification). • Cities of Sunnyvale, San Mateo, and Pleasanton have very small open space programs and do not have comparable ranger, docent/volunteer, and/or resource management classifications. • East Bay Municipal Utility District: Although this agency is within the local geographic area and has a natural resources management program, they are a much larger agency and do not have comparable ranger and/or volunteer/docent classifications. There has been concern expressed by representatives from the Field Employees Association (FEA) about utilizing Riverside County and Sacramento County as comparator agencies,primarily due to cost of labor issues. In the previous total compensation study the one FEA classification that had a match within Page 3 of 4 KOFF& ASSOCIATES, INC. Human Resources Consulting Since 1984 Riverside reflected a salary on the low end of the spectrum causing them to question the comparability of this region's pay practices. From our perspective, Riverside County was a strong comparator, providing 27 matches to the 32 benchmarks surveyed within the District. It is our practice to utilize a geographic differentiator which adds an additional percentage to compensation to comparators outside of the Bay Area market to account for differences in cost of labor. Overall we found that with the inclusion of the geographic differentiator the County of Riverside provided very consistently competitive salaries, but most importantly they provided solid matches. However, for the FEA classifications, Riverside did not provide matches to the Rangers nor the Open Space Technicians and the match for the Equipment Mechanic/Operator was the lowest in the ranking. This was a significant concern of the FEA. While we do not recommend comparators based on their compensation philosophy, it should be noted that the inclusion of this comparator had little impact on the FEA classifications. The Equipment Mechanic/Operator had eight matches. In this case Riverside happened to be the lowest, but with our recommendation based on the market median, the very high and very low matches do not have significant impact. If we were to have removed the Riverside match from this benchmark, the market median would have still indicated that the District's pay was above the median. In order to provide a statistical analysis on a benchmark we must have four matches. The removal of County of Riverside does prove problematic because this comparator did provide matches for benchmarks that were difficult to match in most comparators, such as the Docent Program Manager,the Public Affairs Specialist, and most importantly the Resource Management Specialist. The FEA has expressed dissatisfaction with other agencies used in the last study, specifically, County and City of Boulder and Mountains Recreation and Conservation Authority. It has been agreed that these comparators be removed. These comparators did provide data to these difficult to match benchmarks and with their removal it places additional importance on the remaining comparators to provide sufficient matches. Riverside is a comparator known to provide these matches and it is unknown if the new agencies recommended will provide sufficient matches for these more challenging benchmarks. It was suggested that Santa Clara County Open Space Authority(SCCOSA)be included instead due to its geographic proximity, The Authority will provide matches to some of the more challenging benchmarks but even with their inclusion we are still concerned about sufficient matches for the Resource Management Specialist and the Public Affairs Specialist. It is difficult for us to recommend the removal of Riverside County due to the issues described above. We are comfortable including SCCOSA as a thirteenth comparator which will provide one more data point from the bay area region. Please review our recommendations for comparator agencies to be included in the total compensation study. Please let us know if you have any questions. We highly recommend that these agencies be reviewed and approved by all stakeholders, including the Board of Directors. Page 4 of 4 ATTACHMENT 2: QUESTIONS SUBMITTED BY THE FEA REGARDING PROPOSED COMPARATOR AGENCIES FOR THE 2013 COMPENSATION SURVEY UPDATE After reviewing the comparator selection results for MROSD, and six other Bay Area agencies, the FEA board is left feeling that the methodology used to choose the comparator agencies has been a-typical when compared to past and current Koff and Associates Labor Market Studies. We would like this current compensation study to be the benchmark study for many years. Through open communication and understanding of each other's position, we hope to create a logical, fair representation of the Bay Area labor market. This can only occur if we are clear and consistent with our position and expectations. I. The FEA did not request that Sacramento County or Riverside County be included as comparator agencies. Back in 2012 Ken Akins went in front of the MROSD Board with a very rudimentary, incomplete draft report. Soon after, Mr. Akins was in the ICU with necrotizing fasciitis. We never received the final report that we planned on using in negotiations. Brad Pennington and Grant Kern sat in four meetings with Kate Drayson and Candice Basnight who never once asked if we wanted Sacramento to be included in the study. In fact, the committee recommended that the labor market be defined as the greater Bay Area. Response: Sacramento and Riverside were presented by Koff&Associates as valuable comparator agencies due to similarity in services. In addition these agencies were pointed out as good comparators in the report provided by Ken Akins. Riverside was used as a comparator in the last study and proved to be a solid comparator in that it provided many matches, 27 out of 32 benchmark classifications. Refer to Koff's memo page 3, bullet two. 2. Our position and rationale behind what we believe is a fair process is found in the FEA Labor Market Study completed in January 2013. That Labor Market Study was based on a methodology template provided by Renne, Sloan, Holtzman, Sakai LLP. This study was sent to management and the MROSD Board. Has this study been given to Katie Kaneko? Response: The FEA Labor Market Analysis was forwarded to Koff&Associates. It was also reviewed and discussed by the joint FEA-Management Committee, and aspects of it were incorporated into the Committee's report that was given to the General Manager and to Koff&Associates. If there are questions about specific components of the FEA Labor Market Analysis related to selection of comparator agencies as compared/contrasted to Koffs recommendations,please specify and Koff will evaluate. However, it is beyond the scope of this project to have the consultant complete a global evaluation and comparison of one study to another. 3. Why hasn't Koff used recommendations from the 2013 FEA study that was sent to HR in February of 2013? Response: Several of the FEA recommended agencies are included, specifically, Santa Clara County Parks, San Mateo County Parks, City of Palo Alto, and City of Walnut Creek Please refer to Koffs memo for the explanations regarding why specific agencies are or are not recommended as comparator agencies for the District. 4. Who are we negotiating with? Response: We are not currently in negotiations. Management is conducting a compensation study, with significant collaboration and input from the FEA,per the MOA Section 7.1. If compensation adjustments to any represented positions are recommended to the Board based on the results of the compensation study, management and the FEA will meet and confer at that time over those specific recommendations. 5. Statistics 101, Chapter 1, Choosing Your Sample Population... "In order for a sample to truly reflect the population, you need to have a sample that is representative of the population." What is the population you are sampling? How do you protect the external validity and integrity of the study? Response: Conducting a compensation study is a complex analysis, including the selection of the comparator agencies, and considers a variety of factors and data points. Koff&Associates is a reputable company and has demonstrated their expertise in this field throughout the region for almost 30 years. 6. We expect a fair process that uses an accepted and objective methodology. Is this consistent with your expectations? Response: Yes. The proposal from Koff&Associates outlined the methodology they will use. The FEA reviewed the proposal during the joint FEA-Management Committee meetings and it was management's understanding that the FEA representatives concurred with Koffs proposed methodology. 7. What importance do you place on the relationship between the FEA and Management? Response: While this question is not relevant to the purpose of this phase of the project— comments/questions on comparator agency recommendations—management values a positive working relationship with the FEA and has been working closely with the FEA while conducting this study. Consistent with management's commitment to transparency and open communication, the joint Committee met with the FEA four times, sent the three Study Proposals to the FEA for review, shared all information received to date from Koff regarding methodology and proposed comparator agencies, and scheduled conference calls with Management, the FEA, and Katie Kaneko, President of Koff&Associates. 8. Productive negotiations starts with being educated about the other parties interests. What questions would you like to ask us? Response: We're not in negotiations at this time, however management asked numerous clarifying questions during meetings with the FEA to understand the FEA's comments and questions on the recommended comparator agencies. 9. What are the"open space services" and"technical specialties"within MROSD? Please provide specific examples not found in other agencies 2 Response: Open space and technical specialties within MROSD include: trail design and building, resource management, and unique docent/interpretive programs. These skill sets and special knowledge are found in a limited number of agencies in the immediate Bay Area, which drove the need to find agencies in other areas within California. 10. Boilerplate n., adj. slang for provisions in a contract, form or legal pleading which are apparently routine and often reprinted. "The price of housing and other cost-of-living related issues are some of the biggest factors in determining labor markets". This is essentially the boilerplate language from all 6 of the Bay Area, Koff& Associates compensations studies reviewed by the FEA. Going outside of the labor market does not seem to be commonplace. Can you provide local examples of where and why you went outside the Bay Area labor market to find comparator agencies? Please provide contact information for those agencies. Response: In today's labor market, San Francisco Bay Area agencies are in competition for the same pool of qualified employees. The labor market is generally reflective of the region's cost-of-living, housing costs, growth rate, and other demographic characteristics. As noted above, ideal comparator agencies provide the same or similar services as the District, however, one of the challenges of this study has been to identify a sufficient number of comparators within the geographic area that provide similar open space services. Consequently, the Consultant had to expand the search to other agencies within the state of California in order to obtain an adequate number of comparators for the study. For those agencies outside of the immediate San Francisco Bay Area, a geographic adjuster from the Economic Research Institute is applied to compensate for the lower cost of living in those areas. See ERIs website for more information: 11. There was a joint recommendation from the Labor Management Committee that the labor market be defined as the greater Bay Area. In the interest of collaboration,building trust and fairness can we agree on this definition of labor market? Response: In order to find enough comparator agencies that have similar services and position duties, Koff&Associates had to go outside the Bay Area, however, in those cases a geographic cost-of-living-adjustor is applied. All but two of the agencies are located within the greater Bay Area. Please also refer to the response on the previous question. 12. Is it correct to say that the General Manager and Board have influenced the inclusion of Riverside and Sacramento Counties as comparator agencies? Response: No, management's approach to this study is to be objective and fair, and relies on the consultant's technical expertise to achieve this with professionally accepted research methods, and is engaged in a collaborative process with the FEA to review and comment on key phases of the study. 13. In the current 2013 Koff and Associates recommended comparator agencies for the Santa Clara County Open Space Authority, all of the recommended agencies were from the greater Bay Area Labor Market. Why the difference in treatment between SCCOSA and MROSD? Response: The SCCOSA Board specifically requested that comparator be within a 3 limited geographic area. The SCCOSA also does not have several of the specialized open space related classifications that required the comparator list to expand outside of the Bay Area. 14. In 2012, Riverside County eliminated 196 county jobs. Since the 2006-07 budget, the County's discretionary funding, the amount controlled by the Supervisors and which funds basic services, has fallen nearly 215 million dollars. As recent as 2012, the County faced a budget deficit of 80 million. Sacramento County faces a similar economic crisis, laying off over 1,000 county employees since 2009 and dealing with a budget deficit of 181 million. As of September 2013, the unemployment rate for Riverside and Sacramento Counties stood at 10.8% and 8.9%. Regardless of being well outside the Bay Area Labor Market, as defined by BLS, can there be a true comparison of operational budgets, services provided and FTE when Riverside and Sacramento Counties are working to dig out of a financial crisis? Response: These elements are useful indicators of the resources available to each agency. However,for purposes of a compensation study, the similarity of services provided and similarity of duties and responsibilities of the benchmarked positions in the comparator agencies are more critical. As mentioned in the reply to Question 10 above, a geographic adjustor is applied for comparators outside the District's geographic area. 15. Mike Foster, the Controller for MROSD, refers to the District as being uniquely situated in the Silicon Valley, a location that insulates us from many of the financial woes happening in other parts of the State and country. Would you agree that MROSD is located in a unique economic area? Response: Even Silicon Valley has not been sheltered from the recent economic downturn. However, the property tax base on average in this region has fared better than many other parts of the state. As noted above, geographic adjustors have been applied to those agencies outside of the Bay Area to reflect the higher cost of living in this area. 16. If the economic data points of cost-of-living, median home price and median household income are some of the biggest factors in determining the appropriateness of comparator agencies, why was greater weight given to Services Provided? Response: Services provided determine the duties and responsibilities of positions within the organization. In order to find the best benchmark positions, the Consultant focused on identifying organizations that provide similar operations and maintenance, enforcement, resource management,planning, and volunteer/interpretive (docent and other)services and activities similar to those provided by the District. 17. Labor market-"No longer do individuals necessarily live in the communities they serve." The District is made up of 7 wards that serve 735,000 people(not just Los Altos). Many of the Districts employees do, in fact, reside in the communities they serve. "In the reality that is todays labor market many agencies are in competition for the same pool of qualified employees". Using that analogy, an agencies labor market would extend as far as its employees are willing to commute. It would make sense, that if an individual could reduce their commute and receive an equal or higher salary they would... That explanation makes sense. How do you justify going outside the established labor market when no District employee resides in Riverside or Sacramento Counties and no employee has left MROSD to 4 relocate to those counties? Response: Refer to the response to Question 10. 18. Can you please explain how the SCCWD, City of Pleasanton, City of Mountain View, City of Sunnyvale, and the City of San Mateo have no planners and/or program coordinators. The County of San Mateo has no planners, program coordinators maintenance and operations. All these cities have planners, environmental planners, senior planners,plan check I&II, community services coordinators, recreation services coordinators and community service manages. San Mateo County is a full service county with planners, volunteer and community service coordinators, maintenance and operations. What are we missing in how you determined Services Provided? Response: These agencies provide city planning, which is different from the services provided by the District, which are open space focused. Many cities do not have benchmark positions for the District's docent/interpretive program, resource management, and open space positions. To find the best matches it is important to include those agencies that provide the most similar services. 19. We are not against using the cost of labor, but the cost of labor lags well behind the cost-of- living. Using the cost of labor to adjust salaries without making a genuine attempt to exclude cities and counties that have a drastically different cost of livings adds bias to the report and unfairly lowers the median wages for employees. Are you willing to correct this bias by placing more weight on housing, median household income and cost—of-living? Response: As stated in the response to Question 10, the labor market is generally reflective of the region's cost-of-living, housing costs, growth rate, and other demographic characteristics. 20. The City of Mountain View has Senior Planners, a Planning Manager, Environmental Compliance Specialist, Environmental Safety Coordinator and Environmental Sustainability Coordinator. They also have a maintenance and public works that well exceeds the depth of positions found at MROSD. Additionally, they run Deer Hollow Farm in Rancho San Antonio Openspace Preserve and were included in the 2011 list of Koff Comparator Agencies. How is it that for"Services Provided" Mountain View purportedly had no Planning Department and No Maintenance Department adding an additional 20 points to their score? This happened to multiple bay area cities how do you account for the perceived bias? What are the specifics that would cause this to happen? Please see the response to Question 18. ATTACHMENT 3: MROSD UNREPRESENTED STAFF COMPARATOR AGENCY QUESTIONS AND RESPONSES I We have concerns regarding the exclusion of Santa Clara Valley Water District for comparison for positions in Planning and Real Property departments such as real property specialists,biologists, and planners. Despite the fact that SCVWD lacks many of the positions that exist in our Operations Department, there are similarities in other departments that could provide a solid comparison. Another strong reason to include SCVWD is they are a local district who faces similar challenges as our District in attracting and retaining staff in the extremely high cost of living atmosphere of the Bay Area. Response: Although the SCVWD has some similar positions, the lack of ranger, open space, and docent/volunteer services and classifications is the primary reason why this agency is not a recommended comparator. While SCVWD may have good benchmark positions for some District departments, the fact that there aren't any for others is problematic because it does not capture the internal alignment within the agency classification structure. 2. We don't fully understand the geographic differential applied to those agencies outside the Bay Area, and how that percentage is calculated and applied. This is also why we are concerned that Sacramento and Riverside comparators were included for comparison to our positions. Cost of living in these areas is substantially lower than the Bay Area and if these outside agencies remain in the comparison, some clarity on the multiplier used for the geographic differential would be highly beneficial and recommended to assuage staff concerns. We forward these concerns not only for ourselves,but also for other staff in our department. We have also heard similar concerns from other managers and hope they had an opportunity to provide you input directly. Response: Koff&Associates uses a geographic differential compiled and analyzed by the Economic Research Institute (ERI) and reflects inputs for 35,726,71]jobs,providing competitive benchmark comparisons for salary increase planning and staffing patterns. See ERIs website for more information: hyp:/Aviviv.erieri.coral 3. Can the current study consider including the full compensation package(retirement and other benefits) and not just the salary portion of each position? Response: Both salary and benefit data will be collected for each benchmarked position. When preparing its recommendation, Koff considers the full compensation findings-. 4. 1 think it is important to include two public agencies that overlap the District's geographic boundaries: a) SFPUC manages watershed lands in San Mateo County and has Natural Resource staff(biologist, project managers), patrol staff who interact with public trail users, and a real estate department(Right of Way). b) Santa Clara Valley Water District (SCVWD) works in Santa Clara County and has Natural Resource staff and a Real Estate Department. Response: a) SFPUC provides retail drinking water, wastewater services, green hydroelectric and solar power to San Francisco. It is not in the same business that MROSD is in, is significantly larger, and serves to provide matches for benchmark classifications that we already have significant data for. In choosing comparator agencies we are focusing on those agencies that have open space programs and services similar to MROSD. We are already including a similar agency, Marin Municipal Water District (MMWD) because they have natural resource and vegetation management programs. In addition, MUWD also has a Ranger classification that the other agencies do not have and is also comparable in size. b) See response to Question 1. 5. If Koff is unable to provide all of the job descriptions they used for the various benchmark positions, could they provide the titles of the comparator agency positions they used in their study? Response: Yes. Job titles of the benchmark positions were provided in the last compensation study and will be provided in this study update. 6. When the GIS Technician classification was created during the last class and compensation study the position description was not updated and still reflects duties of the Planner I position. We recommend the GIS Technician position description be updated to reflect the current position responsibilities (question paraphrased). Response: Management has updated Koff&Associates on all organizational structure changes and significant changes in position responsibilities and duties, including the GIS Technician, that were not captured in the compensation recommendations that were made following the last compensation study. Koff will use this updated information when identifying benchmark positions in comparator agencies. 7. 1 see the Cost of Living listed but no discussion of whether that factors in to the calculations. Was the Cost of Living only used to try and find better comparable agencies but will not be factored in to salary discussion? Response: Cost of living is afactor utilized in determining good comparators. When presenting compensation data, Cost of Labor is considered by the addition of the geographic differentiator. Cost of Labor is a better reflection of pay differences between regions, whereas Cost of Living reflects the differences in the price of consumer goods. 8. 1 would like to have a chance to review the job descriptions of the positions that Koff considers comparable. I am also interested in reviewing this information for the staff that works for me. Last time, I had to go to the websites, for each comparable agency and look up the job descriptions. I assume Koff has all this information and can share it with us to save me the time to look them all up. I also assume that when it is difficult to find a comparable job description, that Koff looked at descriptions considered more complex and less complex to try and find a good match. It would be great to see the ones they rejected because we may see a better match than they do. It seems like finding a good matching description will be very difficult—perhaps it would be helpful to interview people in the actual jobs at other agencies to see how close they really match when it is difficult to find a good match—the 2 involvement of staff in those interviews could provide significant insight into the validity of the matches. Response: Incumbent interviews are not within the scope of this compensation study, and would be extremely time consuming and expensive to conduct. Koff does discuss benchmark position duties with knowledgeable individuals in comparator agencies to ensure the benchmark position's duties and responsibilities match those of the corresponding District position. 9. 1 would like to see how Koff factors in the differences between the comparable job descriptions and ours. I do not recall seeing that in the last study to recognize when a description match is 30%below or 30% above so it comes close enough to compare but we do not see if they understood how much below or above the match was. My sense was the EMO position was typically compared to descriptions that were less than what they actually do but that was not factored into the salary recommendation. Response: Koff requires that the benchmarked positions' "likeness"be approximately 70%or higher of the District position. When an appropriate match with one class is not found, Koff often uses "brackets"which can be functional or represent a span in scope of responsibility. A functional bracket means that the job of one classification at MROSD is performed by two classifications at a comparator agency. A "bracket"representing a span and scope means that the comparator agency has one class that is "bigger"in scope and responsibility and one position that is "smaller, "where MROSD class falls in the middle. 10. As I recall, the Board made a change in policy at the last salary study to set the District salaries at the median rather than somewhere above the median. Is that open for any discussion? It looked like Koff made that assumption in the previous study prior to the recommendation going to the Board and I am guessing that is the assumption going in to this study as well. Response: In the 2010 compensation study, Koff&Associates provided salary information for the average, the median, and the 60'1'percentile for each position. The Board directed the District to implement salaries at the median. At this time we have not received different direction from the Board. 11. 1 look forward to the results of the study and want to spend some time reviewing the details of what basis is used by Koff to make recommendations so I appreciate your willingness to share the information used as much as possible. I know it is complex but details of all the benefit information including post-retirement benefits like access to health care seem important to know. It may be difficult to factor them in a mathematical way but another agencies staff may have chosen or negotiated to have post-retirement benefits in exchange for a lower salary at some point in the past so we should at least note that they have this benefit. Response: In the appendix of the previous report, Koffprovided information on retiree health benefits. Koff will attempt to obtain quantifiable information from the comparator agencies in this study update however, the information is not readily available and the responsiveness of agencies to provide this information varies. 3 12. Can I derive from the Benchmark position spreadsheet that Real Property Specialist will be benchmarked with these other agencies? Response: We are reviewing the feedback from employees regarding the proposed comparator agencies and may make adjustments or changes to the list that was distributed to staff in October. 13. Will the internal alignment of positions be maintained even though these positions are being benchmarked? Response: Yes. Internal alignment will be part of the compensation study, as it was in the 2010 study. 14. Los Angeles County, OC Parks, and County of San Diego are outside of the local geographic area and do not have comparable OST, ranger, docent, and/or resource management classifications. Why is Riverside being used as this is definitely outside our geographic area. Although, Sacramento is also—this is further away. Response: Ideal comparator agencies provide the same or similar services as the District, however, one of the challenges of this study has been to identify a sufficient number of comparators within the geographic area that provide similar open space services. Consequently, the Consultant had to expand the search to other agencies within the state of California in order to obtain an adequate number of comparators for the study. For those agencies outside of the immediate San Francisco Bay Area, a geographic adjuster from the Economic Research Institute is applied to compensate for the lower cost of living in those areas (see response to Question 2). 15. What is the rationale behind 5% window on either side of the median as a driver for adjustments? Response: A salary within 5%of the market average or median is considered to be competitive within the labor market for salary survey purposes because of the differences in compensation policy and actual scope of the position and its requirements. When a market or internal equity adjustment is granted to one class in a series, the other classes in the series are also adjusted accordingly to maintain internal equity. The 5%window is an industry best practice guideline; management's decisions concerning adjustment recommendations will consider this guideline in addition to other factors, such as internal equity. 16. In the previous study were employee review/comments accepted on the draft report? Were they factored in or responded to? Response: Yes -employees were given the opportunity to comment on the draft report and recommendations and Koff provided a written response to each employee who submitted comments. 17. Even though we are not revising job descriptions can Koff pay special attention during comparators research to any particular aspects/emphasis of a classification (such as for EMOs)? 4 Response: Management has updated Koff&Associates on all organizational structure changes and significant changes in position responsibilities and duties, including the Equipment OperatorlMechanic, that were not captured in the compensation recommendations that were made following the last compensation study. Koff will use this updated information when identifying benchmark positions in comparator agencies discusses benchmark position duties with knowledgeable individuals in comparator agencies to ensure the benchmark position's duties and responsibilities match those of the corresponding District position. 5 TO: General Manager FROM: Gordon Baillie Monthly Field Activity Summary Report Between 91112013 And 9/30/2013 CITE WARNING JCR KNOWN TOTALS TOTALS DISTRICT VIOLATIONS VIOLATIONS ENFORCEMENT 150 Bicycle Citations&JCRs Issued 58 Bicycle after hours 4 0 0 0 4 Closed area-bicycle 1 0 0 0 1 Parking Citations Issued 49 Helmet required 3 7 0 0 10 ALL Written Warnings Issued 29 Trail use speed limit 0 2 0 0 2 Police Assistance 14 Closed Area Enter temporary/regular closed area 7 0 0 0 7 LAW ENFORCEMENT 52 Dog Law Enforcement 52 Dog in prohibited area 8 4 0 0 12 Leash required-Dog 10 6 0 0 16 Off-leash area-Leash possession &control r 0 1 0 0 1 ACCIDENTS/INCIDENTS 7 Other Medical-Bicycle Accident 4 After hours 20 8 0 0 28 Medical-Other First Aid 1 Vehicles prohibited 1 0 0 0 1 DISTRICT TOTAL#of VIOLATIONS 54 28 0 0 $2 Vehicle Accident 2 CITE WARNING JCR KNOWN TOTALS NON DISTRICT VIOLATIONS VIOLATIONS MUTUAL AID 10 Dog Death 1 Pets/dogs on 6 foot leash or radio collar/voice 1 0 0 0 1 Fire Incident 1 Other 1 0 0 0 1 Law Enforcement 2 Littering 2 0 0 0 2 Medical-Motorcycle Accident 5 Reckless driving-off-street parking facility 0 1 0 0 1 Medical-Other First Aid 1 NON DISTRICT TOTAL#of VIOLATIONS 4 1 0 0 5 GRAND TOTAL#of VIOLATIONS 58 29 0 0 87 it 'JCR Juvenile Contact Report 'f.4?3r`d%RA tW rh.G.X6Yl%uS:.4N.5 xY:.afL�'R Gr.u:A.N.'ati �u�.. nss,m=..uY,spa nau2'it} ara.Yx t43ta^. tar;9,amTY SixdH,9.fiN �9#v3YMt'YhY. PR+GJalNA' '4k. WAh.534Rot-�Vut#a`.bNYUSktMH/Ntkzt'..xH":atrcNisi'asL.s^sv'A:ma%e.5n�t' eSb"11b59%tifakt]IXW.:t 34li1L6u5.5S:XLYsNiM:+ynYYmk Wednesday,November 13,2013 Page 1 of 5 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 46 2 48 Prohibited Areas(Signed) 4 1 5 Prohibited Areas(Red curb) 1 0 1 Prohibited Areas(Nondesignated area) 2 1 3 Prohibited Areas(Blocking gate) 1 0 1 Prohibited Areas(After hours) 38 0 38 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 3 0 3 No Parking Zone 1 0 1 No parking 1 0 1 Parking—State Highway 1 0 1 TOTAL#of PARKING VIOLATIONS 49 2 51 DATE OCCURRENCES OF SPECIAL INTEREST Sep 01 One subject had been flying his airplanes in the Preserve.After he exited the park onto Cristo Rey Drive, Rangers: 1 MA 13F336 he felt tightness in his chest. He pulled over and his 14 year old son called 911.One District ranger drove up to the vehicle and made sure the car was in park and turned off. He just started to ask the subject questions when Santa Clara County Fire arrived on scene and took over.The subject was transported by ambulance to a nearby hospital. Preserve Off District Lands-Foothills Location Cristo Rey Drive Sep 01 A District ranger was first on-scene of a motorcycle accident where the rider attempted to pass a vehicle Rangers: 4 MA 13S253 on a turn, lost control and crashed on the shoulder. The motorcyclist sustained injuries to his arms and Police: 2 left leg and complained of pain in his chest and head. His helmet came off when he struck the gravel. District rangers secured the scene,called for additional assistance, provided medical care and assisted with a helicopter landing zone.The patient was transported by ground ambulance and then flown out by helicopter. Preserve Off District Lands-Skyline Location Hwy.35,3/4 mile south of Old La Honda Rd. Sep 02 A District ranger observed a car parked at the picnic tables on Hwy.35 after hours. He proceed to hike Rangers: 2 IR 13S255 the Anniversary Trail looking for the owner but was unable to locate him. He went back to the vehicle and was waiting for the owner when a second ranger observed the vehicle's owner on the trail. He was cited for after hours use and released. Preserve Windy Hill Location Anniversary Trail Sep 03 A bicyclist lost control of his bicycle while riding downhill faster than fifteen miles per hour. He lost Rangers: 2 AR 13F340 control after riding over a drainage structure in the trail,falling forward and onto his left side.The fall resulted in cuts and abrasions to his left side and a cut on his right palm. His chief complaint was pain to the right shoulder in the area of the right clavicle. He was treated at the scene by Santa Clara County Fire and then transported by ambulance to the hospital. Preserve Fremont Older Location The Ranch Road,near intersection of Hayfields Trail Sep 06 A bicyclist was riding downhill when he reached for his cell phone and fell. He suffered an injury to his Rangers: 2 AR 13F344 forearm and had left side pain. District rangers,Santa Clara County Parks,and Santa Clara County Fire responded to the scene. The patient was treated and transported to hospital. Preserve St.Joseph's Hill Location Manzanita Trail �� ,n�,x .x, ��dm>h �u Ws r�� MrnsN= �,t,h,, x >�� .,�r �rx=r Fk..,•: xK1,�,t�, , Wednesday,November 13,2013 Page 2 of 5 Sep 08 A District ranger on patrol,observed a group of people with camping gear near Alpine Pond. They Rangers: 2 IR 135262 stated they did not read the regulation sign or the sign on the locked gate. Also found in their possession was a fifth of tequila and a small amount of marijuana. All four people were cited for after hours use and released. Preserve Skyline Ridge Location Alpine Pond Sep 08 An individual was found doing illegal "hill climbs"on a motorcycle in the preserve. When stopped he Rangers: 1 IR 13F346 claimed he was only there because he need to go to the bathroom. He was cited for a vehicles Police: 2 prohibited violation. Preserve Sierra Azul Location Loma Prieto Sep 09 A District ranger traveling on Highway 35 observed two individuals littering in the preserve. When Rangers: 2 IR 135265 contacted the two men were apologetic and stated they did not see the garbage can. Both were cited Police: 2 and released. Preserve Coal Creek Location Hwy. 35 Vista Point Sep 10 The San Mateo County Narcotics Task Force discovered a marijuana grow site on District land during a Rangers: 1 IR 135267 flyover. A supervising ranger assisted with entry onto the site. A District water tank had been tapped into to bring water to the grow site. District open space technicians assisted with site cleanup,hauling out plants and various pieces of equipment. Further clean up and site restoration will be done this winter. Preserve Russian Ridge Location Downslope from Quam horse barn Sep 10 The Skyline Area Superintendent,on his way to the office,observed a vehicle in the parking lot moving Rangers: 2 IR 135266 at a high rate of speed. A District ranger was assigned to go to the location and contact the driver who was testing a Tesla on a gravel surface. The ranger obtained the driver's supervisor contact information at Tesla and gave him a verbal warning for speeding. Preserve Skyline Ridge Location Parking lot Sep 10 District rangers received a report of a vehicle over the side of the road into the preserve. They Rangers: 2 AR 135268 responded to the scene to assist with traffic control and to secure the landing zone at Sempervirens Point. Two passengers were extricated from the car and transported to the landing zone where they were flown out to local medical facilities. Preserve Saratoga Gap Location Hwy.9, 1 mi from Hwy. 35 Sep 10 District rangers copied radio traffic of a bicycle accident in the preserve. One ranger responded to the Rangers: 2 AR 135269 scene while another ranger met San Mateo County Fire and guided them into the patient. A cyclist had fallen when his bicyclist slid out on a loose rocky section of the trail,and had landed on his side. He complained of leg pain and sustained abrasions on his right elbow. District Rangers transported the patient in a District patrol truck to the parking lot where medics were waiting to transport him to a local hospital. Preserve Monte Bello Location Canyon Trail Sep 10 A District ranger responded to the scene of a person having an allergic reaction from medication she Rangers: 1 MA 135270 had taken for depression. The ranger was requested by CHP to watch the subject. The ranger had a police: 1 discussion with the subject,and during the conversation it became clear that the individual was having suicidal thoughts. The person said she had taken medication for depression which caused an adverse reaction. San Mateo County Fire arrived and took over patient care. Preserve Off District Lands-Skyline Location Russian Ridge Vista Point on Hwy.35 Sep 11 Two District rangers were starting a foot patrol when they saw a black bag laying on the hillside Rangers: 2 IR 13F349 approximately three feet inside the Preserve. Upon opening the bag a shotgun was found. Santa Clara Police: 1 County Sheriffs Department was called to pick up the shotgun. A deputy took possession of the shotgun and booked it as found property. Preserve Sierra Azul Location SA02 Sep 13 A District resource planner working in the preserve advised the Skyline Field Office by radio that she Rangers: 2 IR 135271 caught two loose hunting dogs at a former residence at the Mindego property. She stated she had seen the two dogs separately on the trail between the old residences and Mindego Lake before getting hold of them. District rangers responded to the scene and took custody of the dogs,transported them to the Field Office where they were turned over to animal control. There is a history of hunting in the area before the District obtained the property and other reports of dogs loose in the area. Preserve Russian Ridge Location Mindego property, near residences Wednesday,November 13,2013 Page 3 of 5 Smp14 A woman was seen in the park after hours. When a District ranger attempted to stop the womanmhe Rangers: 2 6913/304 fled. The ranger followed her and repeatedly told her 0ostop. Sheriff deputies were requested,and the Hd �iva� 3 subject was stopped outside of the park. Thowmmonwmoun000penmUveondhod0obahandouffedond placed nn the ground b the deputies bn gain compliance. The woman said she'Wanted bnd|o.^gave o false name and date of birth and denied having u California driver's license. After further questioning the woman gave truthful information. She was cited for the after-hours violation and released. Pnnaowo Rancho San Antonio Cnunty Park LooaUonFront gate Swp15 Extensive graffiti was found nnthe signs, benches,boardwalk,and un the pavement. This has been a Rangers: 1 »9/3p355 long-term problem in this preserve. Preserve Ravenswood Location Paved access m vw road Sep15 A1/4 acre fire occurred in the Kings Grove areaadjacent hoB Corte da Madera and PuhoimaCreek Rangers: 3 ww /oa2rn Redwoods Preserves. District staff assisted Cal Fire with extinguishing the fire and constructing fire line around the perimeter of the fire. The fire was in heavy fuels and steep terrain. Preserve OffDiothctLonde-Shy|ino LoumdonTom W1ayCommunityCenter. King'n Grove 3.1 K�west of Hwy. 35onTunitou � Sepi6 District rangers responded hn the Rancho parking lot for a medical aid. A woman was reported ae Rangers: 2 ARy3F350 experiencing an elevated heart rate. Santa Clara County Fire and a Santa Clara County Sheriff's Deputy Police: 1 o|aoneepondod. The pobontwas given medicaUonato|ovm�r her haa� � rate, at 2O8 beats per minute. The patient was transported by ambulance tmhospital. Preserve Rancho San Antonio CountyPark LomahonAirp|aneParking Lcd - � � Smp18 A District ranger observed a visitor riding battery-powered inside the preserve on2 Runqano: 1 6RY3327� di#emntdates in August 2O13 and was vorboUywmmodthat mntnhzedvehicles are pmhibi0odmn District� land. The rider did not claim a disability and will be notified by e-mail that unless he has a disability � � under Federal AOA laws, motorized vehicles are prohibited. � Preserve PuhoimeCmakRodwmndn LooahnnPuhnima Creek T�i|and LavmnnoeCmekT�i| � � Swp1D A District maintenance supervisor traveling northbound on Highway 35 came upon a bicycle versus car Rangers: 2 � � �� /3S270 accident. The nupon/iworouUedfor fire and medics horespond. |niUoUythe female h �rider Police: 5 � � � endbnea�hingbu� nppodbro�dhingendwen�pu|me|ono� CPR � responded ao well en San Mateo County Fire. A landing zone was established,however the patient was declared deceased. � Pnamome Off District Lands'Skylina LooaUonHv��3bagBkTroeRoad Smp1W District rangers copied San Mateo Fire traffic of a bike accident in the preserve. The accident occurred Rangers: 4 � An/osunn onm rocky section cf the trail. The rider's foot slipped out nf the clip and became trapped under the � bicycle. Rangers arrived first on-scene and found the patient lying on the trail. His left ankle had been splinted by bystanders using sticks and a bicycle tube. Rangers assisted with getting fire hm the scene, assessed the patient and provided medical care. The fire department administered morphine hmthe patient due 0x the extreme pain she was experiencing. Rangers transported the patient out ofthe � preserve,and ho was transported to hospital byambulance. � Preserve E|Corte de Madera Creek Location K4anzanitaTrail Sep21 An auto burglary waanepndadin1heparhingkdofUhopn»o*me.A wallet,cell phone and backpack with Rangers: 1 6q/3F359 swimming items were stolen. Police: 1 Preserve SionoAzu| Location Jacques RidgoParkingLot � Sep28 While on patrol,one District ranger found two 50-pound bags of fertilizer and one green army duffle bag. Rangers: 1 I9/oe/a4 The duffle bag was empty. Each bag of fertilizer was inside a plastic garbage bag tied shut.All were Police: 1 ne*to each other po��Uycovemdby bushes.Santa C/oeCounty ShohffwDopa�mmntYNo�uone Eradication Team was notified. Pmoomo S|onuAzu| Location Intersection of Hicks Rd�&K4LUmunhum Rd.across hnmJacques Ridge par Smp29 A District ranger observed two bicyclists riding in the preserve after official hours. One of the two Rangers: 2 *7/332ox admitted to smoking marijuana earlier and did not have a medical marijuana card. The marijuana was � confiscated and destroyed ot the scene. Both men were cited for after hours and released. � � Pneaomo Monte Bello Location Montebello Road � � � � w`edwe^u9,November/42o/3 Page+^y, Sep2g One subject was hiking with a group in the preserve. He had mentioned not feeling well on multiple Rangers: 4 AR/3F30n occasions. First he had felt weak, stopping several times,also complaining that he felt faint. Laterhe Police:� 4 complained of leg pain and had stopped horee several times. Finally he collapsed nn the trail and his group attempted to cool him down and started CPR. District rangers responded ho the scene aa well ao � Santa Clara County Fire who evaluated and providedheobnont.ThopoUentwaepmnounouddeodet the scene by Santa Clara County Fire. District staff assisted the Coroner's office in removal ofthe decease. Preserve Fremont Older Location Fern Trail Sep3U District rangers responded 0o the scene cfa2'oor collision un Hwy.A. Santa Clara Fire and Cal Fire Rangers: 3 AR 13829/ units responded hu the scene and established the IC. District rangers gathered preliminary information Police: 3 and informed the |Cuf the OiothoYninb*rn�oaomo�ebedv�ththe ecnidenL One car,havaUngaround a curve hit a pickup truck hoad'on.sending the truck down a steep slope into the Saratoga Gap Preserve. Both cars caught fi .butwwneputoutwithnodomagatnvagebyUon. District rangers were assigned traffic control for about%hours when CHIP relieved them. Both drivers suffered lacerations and one a fractured left arm and was air lifted hna local hospital. � Pmnomo Saratoga Gap Location Hwy.A.approximoe|y1 mile nodhnf Hwy. 35 � � � � � � � � � � TO: General Manager FROM. Gordon Baillie Monthly Field Activity Summary Report Between 101112013 And 1013112013 CITE WARNING JCR KNOWN TOTALS TOTALS DISTRICT VIOLATIONS VIOLATIONS ENFORCEMENT 122 Bicycle Citations&JCRs Issued 48 Bicycle after hours 3 4 0 0 7 Parking Citations Issued 37 Closed area-bicycle 5 3 0 0 8 Helmet possession required 1 3 0 0 4 ALL Written Warnings Issued 33 Helmet required 3 9 0 0 12 Police Assistance 4 Trail use speed limit 4 1 0 0 5 Closed Area Enter sensitive/hazardous closed area 1 0 0 0 1 LAW ENFORCEMENT 39 Enter temporary/regular closed area 7 2 0 0 9 Law Enforcement 39 Dog Dog in prohibited area 6 4 0 0 10 ACCIDENTS/INCIDENTS 10 Leash required-Dog 9 4 0 0 13 Fire Incident 2 Other Lost Person Search 1 After hours 8 5 0 0 13 Smoking-undesignated area 1 0 0 0 1 Medical-Bicycle Accident 6 Permit Medical-Other First Aid 1 Outdoor fire without permit 1 0 0 0 1 DISTRICT TOTAL#of VIOLATIONS 49 35 0 0 84 MUTUAL AID 10 GRAND TOTAL#of VIOLATIONS 49 35 0 0 84 Medical-Bicycle Accident 2 *JCR Juvenile Contact Report Wednesday,November 13,2013 Page I of 4 PARKING VIOLATIONS CITE WARNING TOTALS Medical-Hiking/Running Accident 1 DISTRICT 31 0 31 Medical-Motorcycle Accident 5 Disabled Parking: Permit Required unpaved 1 0 1 Vehicle Accident 2 Prohibited Areas(Signed) 1 0 1 Prohibited Areas(Nondesignated area) 1 0 1 Prohibited Areas(After hours) 28 0 28 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 6 1 7 Disabled Parking-Designated Space 3 1 4 No parking 1 0 1 Parking—State Highway 2 0 2 TOTAL#of PARKING VIOLATIONS 37 1 38 DATE OCCURRENCES OF SPECIAL INTEREST Oct 01 While on patrol,one District ranger came across the remains of a small fire he found in the Preserve. Rangers: 1 !R 13F368 The ashes were cold and no suspects were seen. Preserve St.Joseph's Hill Location Manzanita Trail Oct 04 District rangers copied radio traffic of a bicycle accident. A District maintenance supervisor already in Rangers: 2 AR 13S292 the preserve,found the victim walking up the trail about 1/2 mile from where he had crashed his bike. The victim suffered a compound fracture on his right arm; also stated he had pain in his back and lower right abdominal area.The supervisor provided primary assessment and transported the victim to Fire n transported him to a local hospital. medics at gate CM05,where they took over patient care and t a sported c p Preserve El Corte de Madera Creek Location Springboard Trail Oct 06 A District ranger on patrol discovered a metal fire ring in the preserve. The ring was removed and the Rangers: 1 /R 13S297 area cleaned up.There was no evidence of who or when the fire ring was used. Preserve El Corte de Madera Creek Location El Corte de Madera Creek Trail Oct 08 District rangers were requested to the Preserve by Santa Clara County Fire for the report of an illegal Rangers: 1 �R J3F376 campfire.Two subjects were detained by Santa Clara County Fire Arson Investigators.A ranger cited both subjects for an outdoor fire without a permit and closed area violations. Preserve St.Joseph's Hill Location Flume Trail Oct 09 A District ranger responded to a motorcycle accident and provided initial assessment,oxygen and C- Rangers: 3 MA 13S298 spine. A truck traveling eastbound went over the center line clipping the motorcycle. The cyclist suffered multiple fractures on his right leg, including an exposed femur fracture. Additional District rangers arrived and provided landing zone operations.The victim was transported by air to a local hospital. Preserve Off District Lands-Skyline Location Hwy.84, 1.5 miles west of Hwy.35 Oct 12 A District ranger was first on-scene at a bicycle accident. The rider's brakes failed and she crashed, Rangers: 2 MA 13S299 suffering abrasions to her left shoulder and hip. The ranger did initial assessment and Palo Alto fire arrived and took over patient care. The patient was transported by Palo Alto Medic unit 1 to a local hospital. Preserve Off District Lands-Skyline Location 3981 Page Mill Rd. Oct 12 A District ranger was requested by Cal Fire to assist with traffic control at a vehicle accident. The Rangers: 1 MA 13S300 vehicle went over the side of Highway 9 and cam to a stop on the boundary of the Cal Trans easement and Saratoga Gap Preserve. Two occupants were involved, but no one was injured. Preserve Off District Lands-Skyline Location Hwy. 9, 1.5 miles north of Hwy.35 Wednesday,November 13,2013 Pagea2tvj4 Oct 12 One subject said that his brother had gone for a hike with his father and had gotten lost. He also stated Rangers: 5 IR 13F378 that his father had Alzheimer's and that his brother was a non-verbal autistic adult. He said his father Police: 1 called him when he lost the son,who had starting walking ahead of him in the parking lot and that he lost him when he crossed the bridge.Several District rangers along with a Santa Clara County Sheriffs Deputy searched for the adult and found him on the service road and he was united with his family. Preserve Rancho San Antonio County Park Location Service Road Oct 13 A ten year old girl was hiking in the preserve with her parents when she began to have difficulty Rangers: 2 AR 13F379 breathing, reportedly from allergies to pollen. Her parents searched for help and one caretaker called 911. But by that time her mother got her into their car and drove frantically off to the Loyola Fire Station. One District ranger met them at the fire station where the girl was being treated.She was loaded into an ambulance and transported to the hospital. Preserve Rancho San Antonio Location Rhus Ridge Road&Parking Lot Oct 17 District crew members made contact with a bicyclist at gate CM02 who stated he had crashed his bike Rangers: 2 AR 135303 and needed a ride to his vehicle at Skaggs Point. The crew then requested District ranger assistance. The rangers provided initial assessment and transported the victim to his vehicle where he stated he would drive himself to the hospital. AMA paperwork was signed. The rangers later found out he had a broken collar bone. Preserve El Corte de Madera Creek Location Timberview Trail Oct 18 Two subjects were riding their bikes in the Preserve.The one riding ahead(first time riding a mountain Rangers: 2 AR 13F383 bike)skidded and crashed. He also suffers from an anxiety disorder and did not like the blood or flies. His friend who rode behind him went to find a District Ranger for help and also called his father to further assist.The Ranger treated him and cleaned the abrasions on his hands and knees. His father arrived and drove his son to get further medical treatment. Preserve Fremont Older Location Hayfields Trail Oct 18 District rangers copied radio traffic for a bicycle accident in the preserve. The victim stated that he was Rangers: 3 AR 135305 going a little faster than he should have,went airborne off a water bar, landing on his right side, breaking his right arm. District rangers assessed the victim, provided a cardboard split and transported him to gate CM03 where Woodside Fire medics took over patient care and transported the victim to a hospital. Preserve El Corte de Madera Creek Location Springboard Trail Oct 19 A District ranger assisting a stranded motorist when a citizen notified him of a motorcycle accident on Rangers: 2 AR 135312 Highway 9. The rear tire slipped on a turn sending the motorcycle and rider down a steep embankment. The ranger notified Mountain View communications to request Santa Clara County Fire to respond. Meanwhile,the ranger positioned his patrol truck to block southbound traffic 75 yards from the victim who had climbed back up to the roadway. The ranger performed initial assessment and turned over patient care to Cal Fire. The patient was transported to a local medical facility. ICI Preserve Saratoga Gap Location Highway 9 Oct 19 One subject told a District ranger he was taking photos for his photography class at San Jose State Rangers: 1 IR 13F384 University. He said he knew the base was a closed area and that he was hiding because he knew he was trespassing. He was cited for a hazardous closed area violation. Preserve Sierra Azul Location Former Almaden Air Force Base(Mt. Umunhum) Oct 20 District rangers copied San Mateo Fire traffic of an injury bicycle accident in the preserve. The ranger Rangers: 1 AR 135313 provided patient care and gathering of information. The victim suffered a deformed right elbow and was transported by ground to a hospital. Preserve Purisima Creek Redwoods Location Whittemore Gulch Trail Oct 22 A District ranger on patrol passed two hikers with dogs on leash. He later saw one of the same hikers Rangers: 1 IR 135315 with her dog off leash. She was cited and released. Preserve Windy Hill Location Spring Ridge Trail Oct 26 While on patrol, District rangers observed a bicyclist traveling at an estimated speed over the posted Rangers: 2 i IR 135318 limit. When clocked with radar,the speed was 26 mph. The cyclist was cited and released. Preserve El Corte de Madera Creek Location El Corte de Madera Creek Trail Oct 26 District rangers responded to an injury bicycle accident where a cyclist lost control and went Rangers: 2 AR 135317 approximately 25'over the side of the trail. A group of cyclists found the victim on the trail as he had Police: 2 climbed back up after losing consciousness. The victim was trying to put a tourniquet to himself thinking the bleed was from the femoral artery(blood was spurting out). District rangers coordinated the landing zone and traffic control. Preserve El Corte de Madera Creek Location South Leaf Trail I-," ,, 13 2013 r1'3" « ." v F�'ednesday,Novemb , Page 3 of 4 Oct 27 Two subjects were hiking in the Los Gatos Novitiate Park when a tree above the trail fell onto the trail. Rangers: 2 MA 13F395 One subject ran out of the way to avoid being hit and tripped and fell injuring her hands and knees. Preserve Off District Lands-Foothills Location Los Gatos Novitiate Park Oct 27 A District ranger observed lights on the trail in the preserve after official closing. The ranger made Rangers: 1 IR 135322 contact with the man who stated he was on a night hike. He was cited for after hours use and released. When the ranger contacted Mountain View dispatch to verify his ID, he was informed that there was an arrest warrant out. San Mateo County Sheriff Deputy was requested and responded to the scene. They issued a separate citation for the warrant and released him. Preserve El Corte de Madera Creek Location Tafoni Trail DATE VANDALISM DETAIL Oct 09 Initials carved in bench. VL Preserve Rancho San Antonio County Park Location Anza Knoll Oct 14 Removed a small tagging on a trail sign. VL Preserve Picchetti Ranch Location Orchard Loop @ Zinfandel Trail Oct 18 Removed tagging from split rail and Ginzton plaque. VL Preserve Fremont Older Location Hunters Point I Wednesday,November 13,2013 Page 4 of 4