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Home My Public Portal About20131211 - Agenda Packet - Board of Directors (BOD) - 13-34 Midpeninsula Regional Open Space District Meeting 13-34 SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle, Los Altos, CA 94022 Wednesday,December 11,2013 SPECIAL MEETING BEGINS AT 5:00 P.M. SPECIAL MEETING BEGINS AT 6:00 P.M. AGENDA 5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— CLOSED SESSION ROLL CALL I. CONFERENCE WITH LEGAL COUNSEL—Existing Litigation(Government Code Section 54956.9(d)(1)) Midpeninsula Regional Open Space District v. County of Santa Clara, et al. (Lehigh Quarry CEQA Matter) Santa Clara County Superior Court Case No. 1-12-CV-236881 6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—OPEN SESSION REPORT OUT OF CLOSED SESSION ORAL COMMUNICATIONS—PUBLIC ADOPTION OF AGENDA SPECIAL ORDERS OF THE DAY Proclamation Honoring David Sanguinetti on His Retirement Proclamation Honoring David Topley on His Retirement CONSENT CALENDAR 1. Approve Minutes of the Special and Regular Board Meetings November 8,2013 November 13, 2013 November 20, 2013 2. Approve Revised Claims Report 3. Authorization to Amend a Reimbursement Agreement with Ridge Vineyards,Inc.,and Authorization to Amend a Retainer Agreement for Legal Services with Shute,Mihaly and Weinberger,LLP(R-13-118)— S. Sommer 4. Change in Credit Card Service Provider(R-13-109)—K.Drayson BOARD BUSINESS 5. a. Fiscal Year 2013-14 Midyear Controller's Report and General Manager's State of the District Report for April thru September 2013 (R-13-1 10)—K Drayson &L. Tottori b. Fiscal Year 2013-14 Midyear Controller's Report(R-13-1 11)—M. Foster c. Acceptance of the Fiscal Year 2013-14 Midyear State of the District Report and Approval of the Recommended Action Plan and Budget Adjustments(R-13-107)—K. Drayson&L. Tottori 6. Fiscal Year 2013-14 Action Plan Revisions(R-13-114)—A. Ruiz 7. Approval of a Lease and Management Agreement with Peninsula Open Space Trust for the Apple Orchard and Event Center Properties as additions to La Honda Creek Open Space Preserve,located at 6635 La Honda Road, 5711 La Honda Road,and 5460 La Honda Road in the Town of La Honda in unincorporated San Mateo County(San Mateo County Assessor's Parcel Numbers 082-130-130,082-140-010,082-150- 030,082-150-040,083-361-040 and 083-361-100),and Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act(R-13-106)—M. Williams 8. Approval of an Agreement to Exchange Real Property Interests with Santa Clara County(County)Roads &Airports concerning County property located on State Highway 9 and surrounded by Saratoga Gap Open Space Preserve(Santa Clara County Assessor's Parcel Number: 503-37-004)and Midpeninsula Regional Open Space District(District)property located along Stevens Canyon Road at Saratoga Gap and Monte Bello Open Space Preserves(Portions of Santa Clara County Assessor's Parcel Numbers: 351-26- 002,-003,351-16-023 and 351-16-014). (R-13-119)—A.Ishibashi 9. Approval to Conform Employer Paid Member Contribution Resolution for the California Public Employees Retirement System(R-13-120)—C. Basnight INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information;request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT TO ADDRESS THE BOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes.Alternately,you may comment to the Board by a written communication,which the Board appreciates. Consent Calendar:All items on the Consent Calendar may be approved without discussion by one motion.Board members,the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650) 691-1200.Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA 1,Maria Soria,Deputy District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Director-,was posted and available for review on December 6,2013,at the Administrative Offices of MROSD,330 Distel Circle,Los Altos California,94022. The agenda is also available on the District's web site at littp://www.or)enspace.or P Signed this 6h day of December,2013,at Los Altos,California. Claims No. 13-23 Meeting 13-34 Date 12/11/13 Midpeninsula Regional Open Space District # Amount Name Description 21428 $151,977.20 Randazzo Enterprises Contractor For Powell Remediation,Demolition&Restoration 21429 $87.753.73 *1 Downtown Ford Sales Two Patrol Trucks-2014 Ford F250's 21430 $73,738.52 TKO General Engineering& Retrofit Construction Services-ECDM Staging Area&Connector Construction Trail 21431 $37.280.81 Public Dialogue Consortium Vision Plan Public Participation Services 21432 $16,999.39 Cascade Fire Equipment Company Fire Pumper For Patrol Truck 21433 $9,829.82 Shute,Mihaly&Weinberger LLP CEQA Challenge To Reclamation Plan,Environmental Impact Report 21434 $9,791.63 The Sign Shop Entrance Sign For Mindego Gateway Staging Area/Signboard Frames For Russian Ridge 21435 $9.564.05 Engineering Remediation Resources Construction Services-Hicks Flat Mercury Mine Waste Group Remediation 21436 $8,489.56 Shute,Mihaly&Weinberger LLP Legal Services For Proposed Ridge Vineyards Land Exchange 21437 $8,187.55 *2 Big Creek Lumber Materials For Peters Creek Bridge/Fence Posts I ECDM Puncheon Materials/Materials For Mindego Gateway Staging Area 21438 $7,776.00 John Northmore Roberts&Associates Design&Engineering Services-Mt.Umunhum Staging Area 21439 $7.768.86 Sol's Mobile Service Vehicle Maintenance&Repairs 21440 $6,990.77 Shute,Mihaly&Weinberger LLP Legal Services For Mt.Umunhum Access 21441 $6,500.00 Bauldry Engineering Geotechnlcal Consulting Services For Pond DR08 Project 21442 $6,000.00 *3 Strategy Research Institute Consulting Services-Capital Funding Program 21443 $5,381.25 The Creative Group Temp-Web Administrator 21444 $5,187.50 Black Rock Trading Boulder Buster Machine&Supplies For Mt.Umunhum Trail 21445 $5,000.00 Say Area Open Space Council Annual Membership Dues 1 21446 $4,713.30 Balance Hydrologics Engineering Services-ECDM Staging Area Retrofit 21447 $4,275.00 Alexander Atkins Design Professional Design Services-December Events Poster/Fact Sheet I Email Newsletter Masthead/Funding Measure Brochure 21448 $4,023.00 Jomy Escape Ladder For Rental Residence 21449 $4,010.00 Bartel Associates Consulting Services-OPEB Actuarial Valuation 21450 $3,985.85 Arranged 4 Comfort Chairs For AO 21451 $3,540.00 *4 Emergency BBO Company Catering For Staff Recognition Event 21452 $3,500.00 *5 Thomas Hall Housing Rental For Ranger Attending Caw Enforcement Academy 21453 $3,000.00 Strategy Research Institute Consulting Services-Capital Funding Program 21454 $2,976.00 Biosearch Associates ECDM Staging Area Dusky-Footed Woodrat Surveys 21455 $2,719.62 Office Depot Office Supplies/Calendars&Planners/Copy Paper/Break Room Supplies/Pens I Clipboard/Binders/Manuscript Covers Rulers/Markers/Labels I Sheet Protectors I Laptop Case/ Binder Clips/Deskpad Calendar/Padded Mailers/Envelopes 21456 $2,702.81 San Mateo County Mosquito And Mosquito&Vector Disease Control Assessment Vector Control District 21457 $2,585.00 Koff&Associates Compensation Survey Update 21458 $2.620.40 City Of Los Altos Annual Sewer Service Charge 21459 $2,500,00 Quests Engineering Mt.Umunhum Stormwater Management Plan Peer Review 21460 $2,475.00 Systems For Public Safety Background Checks For Ranger Candidates 21461 $2,425.44 Communication Advantage Communication Training For Staff 21462 $2,275.00 Normal Data Consulting Services-Incidents&Training Database 21463 $2,130.19 Accountemps Accounting Temp 21464 $2,030.88 F&S Auto Body Auto Body Repairs-Two Patrol Trucks 21465 $2,027.20 Office Team Office Temp-Real Property Administrative Assistant 21466 $2,007.50 Shute,Mihaly&Weinberger LLP Legal Services For Hendrys Creek 21467 $2,000.00 Jordan Plotsky Productions Production Services For Public Awareness Video-'The Art Of Trail Building" 21468 $1,975.00 Woodhams Electrical Power Pole Repair Page 1 of 4 Claims No. 13-23 Meeting 13-34 Date 12/11/13 Midpeninsula Regional Open Space District # Amount Name Description 21469 $1,422.22 Simms Plumbing&Water Equipment Quarterly Water System Service/Wall Heater Repairs-Rental Residence 21470 $1,420.00 San Francisco Bay Bird Observatory Russian Ridge Bird Monitoring&Nest Surveys 21471 $1,343.61 CMK Automotive Vehicle Maintenance&Repairs 21472 $1,320.76 Tadco Supply Janitorial Supplies 21473 $1,286.42 Home Depot Field Supplies/Restroom Supplies For RSA /Supplies For DHF /Tape Measure/Batteries/Materials For Peters Creek Bridge Project/Shop Supplies-FFO&SFO/Materials For Retaining Wall For Rental Residence 21474 $1,200.00 # Woodside Portola Patrol Patrol Services-Hawthorn Property 21475 $1,180.27 Tires On The Go Tires&installation Of Tires 21476 $1,147.50 Liebert Cassidy Whitmore Legal Services-Employment Law Consulting 21477 $1,084.76 KCD Construction Door Repairs/Lock Replacement-Rental Residences 21478 $1,064.39 Interstate Traffic Control Products Sign Posts For FFO Stock/Traffic Cones 21479 $1,004.77 Pine Cone Lumber Peter's Creek Bridge Supplies 21480 $1,000.00 California Pension Group Public Retirement Consulting Services 21481 $955.25 Moffett Supply Company Janitorial Supplies For Skyline Preserves 21482 $899.00 J.J.Keller&Associates Website Access Lidense For Safety Management Resources 21483 $891.00 East Palo Alto Center For Community Advertising For Vision Plan Meetings Media 21484 $816.50 Hoge,Fenton,Jones&Appel Legal Services-Chiocchi Litigation 21485 $750.00 Minh Le Leadership Consulting Services&Training 21486 $742.16 Barresi,Chris Reimbursement-Propane For Air Quality Monitoring Study At RSA 21487 $738.00 U.S.Healthworks Medical Group Employee Medical Services 21488 $718.98 Recology South Bay Dumpster Service-FFO 21489 $718.42 United Site Services Sanitation Service&-Fremont Older&Sierra Azul 21490 $669.02 California Water Service Company Water Service-FFO,AO,Windy Hill&Rental Residences 21491 $664.46 Summit Uniforms Body Armor 21492 $656.49 Sunnyvale Ford Vehicle Maintenance&Repairs 21493 $587.50 Jakaby Engineering Engineering Services-Geotech, Design&Oversight Of Methuselah Trail 21494 $572.66 Arranged 4 Comfort Erogonomic Equipment 21495 $556.17 Gartside,Ellen Reimbursement-California invasive Plant Council Symposium Expenses 21496 $533.53 Costco Break Room&Office Supplies 21497 $531.33 San Jose Water Company Water Service-RSA 21498 $450.00 Schafer Consulting Integrated Accounting&Financial System Support Services 21499 $369.93 Harrington Industrial Plastics Water Filters For Rental Residences&District Water Systems 21500 $366.07 Alvaro Jaramillo ECDM Staging Area Bird Surveys 21501 $365.45 Orchard Supply Hardware Field Supplies/Light Bulbs/Spray Paint/Rust Removal Cleaner /Flagging Tape/Primer/Drill Bit/Motorcycle Straps/Janitorial Supplies 21502 $350.00 Law Enforcement Psychological Psychological Assessments For Ranger Candidate Services 21503 $327,00 Global Steel Fabricators Brackets For Peter's Creek Bridge 21504 $310.65 Reed&Graham Straw Bales For Mindego Gateway Parking Lot 21505 $305.00 San Mateo County Assessors Office Secure Master ASCII Text File For Mailing Database For Public Notification 21506 $281.60 Jurich,Michael Reimbursement-Propane For Air Quality Monitoring Study At RSA 21507 $275.00 Mend Survey Reset Two Survey Markers 21508 $254.14 State Board Of Equalization Fire Prevention Fee Page 2 of 4 Claims No. 13-23 Meeting 13-34 Date 12/11/13 Midpeninsula Regional Open Space District # Amount Name Description 21509 $250.00 Association Of Environmental Annual Membership Dues Professionals 21510 $239,25 Hertz Equipment Rental Equipment Rental-Planer For Concrete Work At RSA 21511 $238.06 G&K Services Shop Towel Service-SFO&FFO 21512 $234.06 Cagwin&Dorward Landscaping Services-AO 21513 $230.87 Gardenland Power Equipment Harness&Fuel Cans 21514 $227.86 Orlandl Trailer Trailer Repair 21515 $225.10 Foster Brothers Keys For SFO 21516 $206.09 Green Waste Garbage Service-SFO 21517 $202.72 Office Team Office Temp-Front Desk Receptionist 21518 $200.00 Williams,Mike Reimbursement-International Right Of Way Association Membership Dues 21519 $195.06 Del Rey Building Maintenance Janitorial Supplies-AO 21520 $182.97 Continuing Education Of The Bar Legal Subscription Updates 21521 $171.26 West Valley Collection Garbage Service-SAO 21522 $166.68 R.E.Borrmann's Steel Company Mindego Gateway Bike Brush Supplies 21523 $162.55 Montez,Amanda Reimbursement-Mileage 21524 $160.00 Malone, Brian Reimbursement-Cell Phone 21525 $153.00 Palo Alto Medical Foundation Employee Medical Services 21526 $151.00 South Bay Regional Public Safety Peace Officer Training Course Training Consortium 21527 $135.71 Kim,Amanda Reimbursement-Mileage 21528 $114.49 Allied Waste Services Garbage Service-Rental Residences 21529 $109.00 Coastal Sierra Internet Service-SFO 21530 $106.05 United Site Services Sanitation Services-Mindlego Gateway 21531 $100.00 Curt Riffle Reimbursement-Grazing Conference Registration Fee 21532 $96.59 Zoro Tools Field Supplies-Flashlights&Levels 21533 $84.37 United Parcel Service Parcel Shipping 21534 $82.60 Drayson,Kate Reimbursement-Mileage 21535 $80.36 Martin&Chapman Company 2014 Election Handbook 21536 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 21537 $77.91 Stevens Creek Quarry Base Rock For FFO Stock 21538 $71.00 Terminix Pest Control Services-AO 21539 $69.81 Claire Moore Reimbursement-Electricity For Air Quality Monitoring At RSA 21540 $67.89 Gempler's Boot Brushes 21541 $65.66 Uline Safety Glasses-SFO 21542 $60.00 Hooper,Stan Reimbursement-Cell Phone 21543 $59.95 McKowan,Paul Reimbursement-Volunteer Supplies 21544 $41.24 # California Water Service Company Water Service-Hawthorn Property 21545 $40.00 Cuzick, Elaine Reimbursement-Cell Phone 21546 $14.94 O'Reilly Auto Parts Vehicle Supplies-Windshield Cleaner 21547 $10.00 American Red Cross First Aid Training Page 3 of 4 Claims No. 13-23 Meeting 13-34 Date 12/11/13 Midpeninsula Regional Open Space District. # Amount Name Description Total $565,906.84 *1 Urgent check issued 11/27/13 *2 Urgent check issued 12/5113 *3 Urgent check issued 11/22i13 *4 Urgent check issued 11/27/13 *5 Urgent check Issued 12/5/13 # Hawthorn expenses Page 4 of 4 Claims No. 13-23 Meeting 13-34 Date 12/11/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 21428 $151,977.20 Randazzo Enterprises Contractor For Powell Remedlation,Demolition&Restoration 21429 $87,753.73 *1 Downtown Ford Sales Two Patrol Trucks-2014 Ford F250's 21430 $73,738.52 TKO General Engineering& Retroflt Construction Services-ECDM Staging Area&Connector Construction Trail 21431 $37,280.81 Public Dialogue Consortium Vision Plan Public Participation Services 21432 $16,999.39 Cascade Fire Equipment Company Fire Pumper For Patrol Truck 21433 $9,829.82 Shute,Mihaly&Weinberger LLP CEQA Challenge To Reclamation Plan Environmental Impact Report 21434 $9,791.63 The Sign Shop Entrance Sign For Mindego Gateway Staging Area/Signboard Frames For Russian Ridge 21435 $9,564.05 Engineering Remedlation Resources Construction Services-Hicks Flat Mercury Mine Waste Group Remedlation 21436 $8,489.56 Shute,Mihaly&Weinberger LLP Legal Services For-Proposed Ridge Vineyards Land Exchange 21437 $8,187.55 *2 Big Creek Lumber Materials For Peters Creek Bridge!Fence Posts/ECDM Puncheon Materials/Materials For Mindego Gateway Staging Area 21438 $7,776.00 John Northmore Roberts&Associates Design&Engineering Services-Mt.Umunhum Staging Area 21439 $7,768.86 Sol's Mobile Service Vehicle Maintenance&Repairs 21440 $6,990.77 Shute,Mihaly&Weinberger LLP Legal Services For Mt.Umunhum Access 21441 $6,500.00 Bauldry Engineering Geotachnical Consulting Services For Pond DR08 Project 21442 $6,000.00 *3 Strategy Research Institute Consulting Services-Capital Funding Program 21443 $5,381,25 The Creative Group Temp-Web Administrator 21444 $5,187.50 Black Rock Trading Boulder Buster Machine&Supplies For Mt.Umunhum Trail 21445 $5,000.00 Bay Area Open Space Council Annual Membership Dues 21446 $4,713.30 Balance HydrologIcs Engineering Services-ECDM Staging Area Retrofit 21447 $4,275,C0 Alexander Atkins Design Professional Design Services-December Events Poster/Fact Sheet/Email Newsletter Masthead/Funding Measure Brochure 21448 $4,023.00 Jomy Escape Ladder For Rental Residence 21449 $4,010.00 Bartel Associates Consulting Services-OPEB Actuarial Valuation 21450 $3,985.85 Arranged 4 Comfort Chairs For AO 21451 $3,540.00 *4 Emergency BBQ Company Catering For Staff Recognition Event 21452 $3,500.00 *5 Thomas Hall Housing Rental Fof Ranger Attending Law Enforcement Academy 21453 $3,000.00 Strategy Research Institute Consulting Services-Capital Funding Program 21454 $2,976.00 Blosearch Associates ECDM Staging Area Dusky-Footed Woodrat Surveys 21455 $2,719.62 Office Depot Office Supplies/Calendars&Planners/Copy Paper/Break Room Supplies/Pens/Clipboard/Binders Manuscript Covers Rulers/Markers/Labels/Sheet Protectors Laptop Case/ Binder Clips/Deskpad Calendar!Padded Mailers/Envelopes 21456 $2,702.81 San Mateo County Mosquito And Mosquito&Vector Disease Control Assessment Vector Control District 21457 $2,585.00 Koff&Associates Compensation Survey Update 21458 $2,520.40 City Of Los Altos Annual Sewer Service Charge 21459 $2,500.00 Quests Engineering Mt.Umunhum Stormwater Management Plan Peer Review 21460 $2,475.00 Systems For Public Safety Background Checks For Ranger Candidates 21461 $2,425.44 Communication Advantage Communication Training For Staff 21462 $2,275.00 Normal Data Consulting Services-Incidents&Training Database 21463 $2,130.19 Accountemps Accounting Temp 21464 $2,030.88 F&S Auto Body Auto Body Repairs-Two Patrol Trucks 21465 $2,027.20 Office Team Office Temp-Real Property Administrative Assistant 21466 $2,007.50 Shute,Mihaly&Weinberger LLP Legal Services For Hendrys Creek 21467 $2,000.00 Jordan Plotsky Productions Production Servlcei For Public Awareness Video-"The Art Of Trail Building" 21468 $1,975.00 Woodhams Electrical Power Pole Repair Page I of 5 Claims No, 13-23 Meeting 13-34 Date 12/11/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 21469 $1,422.22 Simms Plumbing&Water Equipment Quarterly Water System Service/Wall Heater Repairs-Rental Residence 21470 $1,420.00 San Francisco Bay Bird Observatory Russian Ridge Bird Monitoring&Nest Surveys 21471 $1,343.51 CMK Automotive Vehicle Maintenance&Repairs 21472 $1,320.76 Tadco Supply Janitorial Supplies 21473 $1,286A2 Home Depot Field Supplies/Restroorn Supplies For RSA /Supplies For DHF /Tape Measure/Batteries/Materials For Peters Creek Bridge Project/Shop Supplies-FFO&SFO/Materials For Retaining Wall For Rental Residence 21474 $1,200.00 # Woodside Portola Patrol Patrol Services-Hawthorn Property 21475 $1,180.27 Tires On The Go Tires&Installation Of Tires 21476 $1,147.50 Liebert Cassidy Whitmore Legal Services-Employment Law Consulting 21477 $1,084.76 KCD Construction Door Repairs/Lock Replacement-Rental Residences 21478 $1,064.39 Interstate Traffic Control Products Sign Posts For FFO Stock/Traffic Cones 21479 $1,004.77 Pine Cone Lumber Peter's Creek Bridge Supplies 21480 $1,000.00 California Pension Group Public Retirement Consulting Services 21481 $955.25 Moffett Supply Company Janitorial Supplies For Skyline Preserves 21482 $899.00 J.J.Keller&Associates Website Access License For Safety Management Resources 21483 $891.00 East Palo Alto Center For Community Advertising For Vision Plan Meetings Media 21484 $816.50 Hoge,Fenton,Jones&Appel Legal Services-Chlocchi Litigation 21485 $750.00 Minh Le Leadership Consulting Services&Training 21486 $742.16 Barresi,Chris Reimbursement-Propane For Air Quality Monitoring Study At RSA 21487 $738.00 U.S.Healthworks Medical Group Employee Medical Services 21488 $718.98 Recology South Bay Dumpster Service-FFO 21489 $718,42 United Site Services Sanitation Services-Fremont Older&Sierra Azul 21490 $669.02 California Water Service Company Water Service-FFO,AO,Windy Hill&Rental Residences 21491 $664.46 Summit Uniforms Body Armor 21492 $656.49 Sunnyvale Ford Vehicle Maintenance&Repairs 21493 $587.50 Jakaby Engineering Engineering Services-Geotech,Design&Oversight Of Methuselah Trail 21494 $572.66 Arranged 4 Comfort Erogonomic Equipment 21495 $556.17 Gartside,Ellen Reimbursement-California Invasive Plant Council Symposium Expenses 21496 $533.53 Costco Break Room&Office Supplies 21497 $531.33 San Jose Water Company Water Service-RSA 21498 $450.00 Schafer Consulting Integrated Accounting&Financial System Support Services 21499 $369.93 Harrington Industrial Plastics Water Filters For Rental Residences&District Water Systems 21500 $356.07 Alvaro Jaramlilo ECDM Staging Area Bird Surveys 21501 $365.45 Orchard Supply Hardware Field Supplies/Light Bulbs/Spray Paint!Rust Removal Cleaner /Flagging Tape/Primer/Drill Bit/Motorcycle Straps/Janitorial Supplies 21502 $350.00 Law Enforcement Psychological Psychological Assessments For Ranger Candidate Services 21503 $327.00 Global Steel Fabricators Brackets For Peter's Creek Bridge 21504 $310.65 Reed&Graham Straw Bales For Mindego Gateway Parking Lot 21505 $305.00 San Mateo County Assessors Office Secure Master ASCII Text File For Mailing Database For Public Notification 21506 $281.60 Jurich,Michael Reimbursement-Propane For Air Quality.Monitoring Study At RSA 21507 $275.00 Ifland Survey Reset Two Survey Markers 21508 $264.14 State Board Of Equalization Fire Prevention Fee Page 2 of 5 Claims No. 13-23 Meeting . 13-34 Date 12/11/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 21509 $250.00 Association Of Environmental Annual Membership Dues Professionals 21510 $239.25 Hertz Equipment Rental Equipment Rental-Planer For Concrete Work At RSA 21511 $238.06 G&K Services Shop Towel Service-SFO&FFO 21512 $234.06 Cagwin&Dorward Landscaping Services-AO 21513 $230.87 Gardenland Power Equipment Harness&Fuel Cans 21514 $227.86 Orlandi Trailer Trailer Repair 21515 $225.10 Foster Brothers Keys For SFO 21516 $206.09 Green Waste Garbage Service-SFO 21517 $202.72 Office Team Office Temp-Front Desk Receptionist 21518 $200.00 Williams,Mike Reimbursement-International Right Of Way Association Membership Dues 21519 $195.06 Del Rey Building Maintenance Janitorial Supplies-AO 21520 $182.97 Continuing Education Of The Bar Legal Subscription Updates 21521 $171.26 West Valley Collection Garbage Service-SAO 21522 $166.68 R.E.Borrmann's Steel Company Mindego Gateway Bike Brush Supplies 21523 $162.55 Montez,Amanda Reimbursement-Mileage 21524 $160.00 Malone,Brian Reimbursement-Cell Phone 21525 $153.00 Palo Alto Medical Foundation Employee Medical Services 21526 $151.00 South Bay Regional Public Safety Peace Officer Training Course Training Consortium 21527 $135.71 Kim,Amanda Reimbursement-Mileage 21528 $114.49 Allied Waste Services Garbage Service-Rental Residences 21529 $109.00 Coastal Sierra Internet Service-SFO 21530 $106.05 United Site Services Sanitation Services-Mindego Gateway 21531 $100.00 Curt Riffle Reimbursement-Grazing Conference Registration Fee 21532 $96.59 Zoro Tools Field Supplies-Flashlights&Levels 21533 $84.37 United Parcel Service Parcel Shipping 21534 $82,60 Drayson,Kate Reimbursement-Mileage 21535 $80.36 Martin&Chapman Company 2014 Election Handbook 21536 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 21537 $77.91 Stevens Creek Quarry Base Rock For FFO Stock 21538 $71.00 Terminix Pest Control Services-AO 21539 $69.81 Claire Moore Reimbursement-Electricity For Air Quality Monitoring At RSA 21540 $67.89 Gempler's Boot Brushes 21541 $65.66 Uline Safety Glasses-SFO 21542 $60.00 Hooper,Stan Reimbursement-Cell Phone 21543 $59.95 McKowan,Paul Reimbursement-Volunteer Supplies 21544 $41.24 # California Water Service Company Water Service-Hawthorn Property 21545 $40.00 Cuzick,Elaine Reimbursement-Cell Phone 21546 $14.94 O'Reilly Auto Parts Vehicle Supplies-Windshield Cleaner 21547 $10.00 American Red Cross First Aid Training 21W R $18,747.78 Northgate Environmental Management Preliminary Soil Sampling Plan For Mt.Umunhum Demolition Project 21549 R $9,682.50 Geoinsite Engineering Services-Mt.Umunhum Geologic Support Services 21550 R $6,012.50 TN Ranch Services Fence Installation At Marco Boundary 21551 R $5,215.00 David J.Powers&Associates Consulting Services-Environmental Review For Ridge Vineyard Exchange 21552 R $4,742.89 # Knapp Architects Consulting Services-Hawthorn Historic Structures Assessment Page 3 of 5 Claims No. 13-23 Meeting 13-34 Date 12/11/13 Revised Midpeninsula Regional Open Space District # Amount Name Description 21553 R $3,627.58 *6 First National Bank Miscellaneous Expenses-Notary Insurance Renewal/Facility Rental Deposit For Vision Plan Meeting/Building Permit Copies For Driscoll Ranch i Name Badges For Staff&Volunteers I Sponsorship For Silicon Valley Bicycle Coalition Event 21554 R $3,500.00 Cameghl-Blum&Partners Appraisal Of Rogers Property 21555 R $1,879.47 *6 First National Bank Computer,Website&Internet Expenses-Email Service Provider For Sending Email Blasts/Wifi Access For GM[Pad/Anti Spam Email Service/Online Forms Service/Web Hosting Services/ Keyboard/Hard Drives/Auto CAD Software License Renewal 21556 R $1,757.81 *6 First National Bank Vehicle Maintenance,Repairs&Supplies 21557 R $1,489.87 *6 First National Bank Business Related Meals-Board Meetings/GM Meetings/Vision Plan Meetings&Workshop/Board Retreat/Communications Messaging Meetings 21558 R $1,290,00 *6 First National Bank Field Supplies/Tamp For DHF/Bike Brushes/Poison Oak Cream/First Aid Supplies/Equipment Repair&Service/Laser Thermometer/Work Boots For Field Work 21559 R $1,168.66 *6 First National Bank Conference&Training Expenses-Central California Weed Symposium Registration Fees/California Public Employers Labor Relations Association Conference Expenses/Ethics Compliance Training Webinar 21560 R $1,160.22 Commuter Check Services Commuter Check Program-Transit Passes 21561 R $1,057.26 Gardenland Power Equipment Generator-FFO 21562 R $864.95 Accountemps Accounting Temp 21563 R $860.10 *6 First National Bank Advertising For Vision Plan Public Meetings 21564 R $792.64 Sol's Mobile Service Vehicle Maintenance&Repairs 21565 R $749.29 Summit Uniforms Body Armor 21566 R $608.16 Office Team Office Temp-Real Property Administrative Assistant 21567 R $533.84 *6 First National Bank Equipment Rental&Supplies For New Propane Line-Rental Residence 21568 R $517.07 *6 First National Bank Event Expenses&Supplies-Staff Recognition Event 21569 R $474.35 Tooland Field Supplies-Drill Bit&Rock Bit 21570 R $436.61 Woodworth,Jennifer Reimbursement-City Clerks New Law&Election Seminar Expenses 21571 R $403.76 *6 First National Bank Office Supplies I Monitor Accessory/Wireless Headset&Cable/ - Kitchen Supplies 21572 R $287.02 Petty Cash Car Wash/Mileage/Parking/Office Supplies/Break Room Supplies/Snacks For Ballot Measure Training/Staff Recognition Event Supplies 21573 R $166.97 Ed Jones Co, Refurbish Badges 21574 R $160.00 Beckman,Craig Reimbursement-Cell Phone 21575 R $60.00 Sanguineftl, David Reimbursement-Call Phone 21576 R $15.64 O'Reilly Auto Parts Vehicle Supplies-Tail Lights Page 4 or 5 Claims No, 13-23 Meeting 13-34 Date 12/11/13 Revised Midpeninsula Regional Open Space District # Amount Name Description Total $634,167.68 *1 Urgent check issued 11/27/13 *2 Urgent check issued 12/5/13 *3 Urgent check Issued 11/22/13 *4 Urgent check Issued 11/27/13 *5 Urgent check Issued 1215/13 *6 Urgent check Issued 1214/13 The total amount for First National Bank Is$13,628.06 # Hawthorn expenses i Page 5 of 5 Jwmv zw��qoe� NMDPENINSULA REGIONAL OPEN SPACE DISTRICT MIDPENINSULA R E G 1 0 N A L GIVEN TO HONOR THE RETIREMENT OF iOPEN � �IS PAC Ei L.. .......... ........ WHEREAS, David T. Sanguinetti, also known as "Sango," has been an employee of the Midpeninsula Regional Open Space District for over 33 years and has announced his plans to retire; and WHEREAS, Sango held numerous positions throughout his time with the District, serving in the capacity as a Ranger, Crew Coordinating Ranger, Supervising Ranger, Area Superintendent and most recently as the Operations Manager. In these positions, he remained vigilant in his loyalty and commitment to the District's mission and vision and his knowledge and customer service ethic is reflected by the positive feedback received over the decades; and WHEREAS, Sango's honesty and integrity, combined with his passion, intelligence and knowledge of the District, has allowed him to be a significant contributor to the District, overseeing Operations and many projects with positive results. With these qualities and accomplishments, he has gained respect amongst his peers and has been key in assisting in the implementation of key District policies; and WHEREAS, Sango has led the Operations Department,the largest department in the District,in a variety of areas such as enforcement of resource protection regulations,assistance in fire prevention,first responder emergency medical services,trail layout and construction,maintenance and construction of facilities,organizational and strategic planning,and staff development of Operations. He was instrumental in creating and organizing the policies of the Operations Department in Ranger Operations and Maintenance Operations Manuals; and WHEREAS, Sango has been a coach and supporter of a variety of staff development and working environment initiatives in his commitment to organizational health,such as the incorporation of Influencing Skills into the Workplace,promotion of cooperation between Departments,Verbal Judo techniques for respectful enforcement contacts,Human Interaction Laboratory and the NPS Santa Rosa Ranger Academy. He has consistently provided guidance,counsel and support to many colleagues,who deeply appreciated his ability to remain calm in challenging situations,his creative approach to resolving disputes,and his contributions to making the District an enjoyable and collaborative place to work; and WHEREAS, Sango's record of solid accomplishments marks a lasting legacy in the District's history; and WHEREAS will be greatly missed by his colleagues and friends at the District; NOW THEREFORE, 1,Jed Cyr,President of the Board of Directors of the Midpeninsula Regional Open Space District,along with my colleagues on the Board of Directors,unanimously and enthusiastically congratulate David on a well-deserved retirement,look back on his accomplishments with gratitude and awe,and wish him all the best for the future. JED CYIZ,BOARD PRESIDENT ,qmxv zw��qe� NUDPENINSULA R-EGIONAL OPEN SPACE DISTRICT MIDPENINSULA R E G 1 0 N A L GIVEN TO HONOR THE RETIREMENT OF SPACE WHEREAS, David Topley has served with the District for 33 years and has announced his plans to retire; and WHEREAS, David has shown great excellence in the work he has produced while reflecting a positive attitude as a representative of the District to and for the public; and WHEREAS, David's educational background in Parks and Recreation Planning and Development, and his experience as a Ranger, Lead Ranger, Supervising Ranger, and ultimately as the Support Services Supervisor, allowed him to significantly contribute to the Mission of the District to protect, preserve and restore natural open space lands; and WHEREAS, David implemented the District's Radio Improvement Project,successfully negotiating with Santa Clara County Communications to install and maintain a new simulcast radio system with an additional radio frequency to be reclassified for emergency service use. This multi-year and complex project included groundbreaking implementation of communications systems and resulted in increased upgrading of the Districts radio system,increasing safety for staff and improving the ability for staff to communicate in both routine and emergency situations; and WHEREAS, David has been responsible for the purchase and maintenance of safe and reliable vehicles and heavy equipment for the District,and for promoting a professional appearance in the field staff by managing the District's uniform program; and WHEREAS, David served as the Operations Department's representative for the Safety Committee,helping develop and implement safe practices and employee modified work for Administration and Operation Departments; actively participated in assisting the Training/Safety Coordinator with operational needs in the areas of modifying the District's diesel vehicles and equipment to meet the required California Clean Air Standards;promoted environmental sustainable practices to reduce the use of fossil fuel;and,concerning environmental sustainability, led by example by riding his bike to work and promoting recycling programs;and WHEREAS, David's record of solid accomplishments marks a lasting legacy in the District's history; and WHEREAS, David will be greatly missed by his colleagues and friends at the District; and NOW THEREFORE, 1,Jed Cyr,President of the Board of Directors of the Midpeninsula Regional Open Space District,along with my colleagues on the Board of Directors,unanimously and enthusiastically congratulate David on a well-deserved retirement, look back on his accomplishments with gratitude and awe,and wish him all the best for the future. JED CYR,BOARD PRESIDENT Meeting 13-32 Page 5 The meeting recessed at 8:02 p.m. The Board reconvened at 8:07 p.m. with Directors Cyr, Hanko, Harris, Hassett, Riffle, and Siemens present. Agenda Item#7—Approval of Comparator Benchmark Agencies for the 2013 Compensation Survey Update(R-13-97) Assistant General Manager Kevin Woodhouse provided a brief overview of compensation studies and their value to the organization. Mr. Woodhouse also explained that the compensation study will look at both members of the Field Employees Association and unrepresented District staff. Human Resources Supervisor Candice Basnight provided the staff report summarizing the background for the process including the requirement for a compensation study in Field Employee's Association(FEA)Memorandum of Agreement, the creation of a Compensation Study Committee comprised of FEA and District management representatives, and the work completed by the Compensation Study Committee. Ms. Basnight provided a list of the recommended comparator agencies and explained Koff&Associates' application of a geographic adjuster to data from comparator agencies outside of the District's geographic location. In order to receive employee feedback and input, the list of proposed comparator agencies and supporting documentation were distributed to District staff and solicited feedback through a conference call with Koff&Associates, emails, and onsite meetings. Ms. Basnight provided the Action Plan& Budget Committee's recommendations. Finally, Ms. Basnight summarized the next steps in the process once the Board approves the list of comparator agencies. Director Hassett expressed his concerns regarding the process of selecting comparator agencies. Katie Kaneko explained that these studies often request input from employees regarding comparator agency selection; however, Koff&Associates created the list of comparator agencies, and the Board must approve the list. Director Riffle inquired about the difference between the cost of living and the cost of labor. Ms. Kaneko explained that the cost of living is the amount consumers will pay for goods, including housing. Cost of labor represents on the value employers place on their employees' wages. Cost of living affects the cost of labor;however, employers also factor in their need to remain competitive. Public hearing opened at 8:48 pm. Alexander Hapke, FEA Secretary, spoke against the inclusion of the County of Riverside in the list of comparator agencies,the higher cost of living in the Bay Area as compared to the Riverside area, and the Compensation Study Committee's recommendation that the County of Riverside be excluded. Meeting 13-32 Page 6 Grant Kern, MROSD Field Employees Association member, spoke in favor of the collaborative process used by the Compensation Study Committee and spoke against the ranking system used by Koff&Associates when choosing the comparator agencies. Brennon McKibbin,MROSD Field Employees Association member, spoke against the exclusion of Santa Clara Valley Water District from the list of comparator agencies. Ken Bolle, MROSD Field Employees Association member, spoke against the inclusion of comparator agencies outside of the District's geographic location and shared his regarding his work at the District. Eric Stanton,MROSD Field Employees Association member, spoke regarding a lack of cost of living increases received by field staff in recent years, against the ranking system used by Koff& Associates when choosing comparator agencies, and against the inclusion of the County of Riverside in the list of comparator agencies. Steve Gibbons, MROSD Field Employees Association member, asked the Board to thoughtfully consider the statements made by members of District staff tonight when choosing and approving comparator agencies. Kerry Carlson, Vice-President of the MROSD Field Employees Association, spoke against inclusion of comparator agencies outside of the Bay Area in the Compensation Study. Craig Beckman,MROSD Field Employees Asseeiation-awffibefSkyline Construction and Maintenance Supervisor, spoke regarding the perceived value of District staff as viewed by staff and its effect on staff members. Public hearing closed at 9:16 pm. Mr. Woodhouse stated that a decision was not made by the Compensation Study Committee to remove the County of Riverside from the list of comparator agencies;however,the Compensation Study Committee did direct Ms. Kaneko to study what effects excluding the County of Riverside would have on the Compensation Study Director Siemens expressed his opinion that the County of Riverside should be included in the list of comparator agencies but believes analysis of the data should be completed to determine if any of the data points are statistically insignificant. Director Hanko expressed her desire that the Bay Area cost of living be included as an important factor when looking at the results of the compensation study. Director Harris inquired if the requirement to include four data points for benchmark position comparison is industry practice or required by law, and Ms. Kaneko responded that this is an industry practice. Director Hassett stated his opinion that the County of Riverside benchmark positions only be included when they provide for a fourth comparator position. Midpeninsula Regional Open Space District R-13-118 Meeting 13-34 December 11,2013 AGENDA ITEM 3 AGENDA ITEM Authorization to Amend a Reimbursement Agreement with Ridge Vineyards, Inc., and Authorization to Amend a Retainer Agreement for Legal Services with Shute, Mihaly and Weinberger, LLP GENERAL MANAGER'S RECOMMENDATIONS 1. Authorize the General Manager to amend an agreement with Ridge Vineyards, Inc.,to reimburse the Midpeninsula Regional Open Space District for the cost of professional services to complete a proposed land exchange at Monte Bello Open Space Preserve up to a maximum of$125,000. 2. Authorize the General Manager to amend a retainer agreement with Shute, Mihaly and Weinberger, LLP., for legal services to complete a proposed land exchange at Monte Bello Open Space Preserve, for an additional $37,000, for a total amount not-to-exceed$112,000. SUMMARY In 2012, the Midpeninsula Regional Open Space District(District)hired Shute,Mihaly, and Weinberger, LLC., to provide legal services for a proposed District/Ridge Vineyards property exchange,the cost of which Ridge Vineyards, Inc. (Ridge) agreed to reimburse. Since that time, additional professional services have been requested by Ridge and the District. The environmental documents are being recirculated to fully address neighbor concerns that were brought to the District's attention at the end of the current CEQA review. To properly address payment for these additional legal services and an additional hydrogeological study associated with the extended environmental review for this project,the Board is asked to authorize the General Manager to amend the District's reimbursement agreement with Ridge, and to amend a retainer agreement with Shute, Mihaly and Weinberger, LLP. The District is in the process of retaining a qualified hydrogeologist, and if the cost of this study exceeds the General Manager's contracting authority, will return to the Board for contract approval at a later date. DISCUSSION In March 2012, the District Board of Directors(Board)authorized retaining Tamara Galanter with the law firm of Shute,Mihaly and Weinberger, LLP., to draft the transactional documents, assist with CEQA review, and perform needed tasks to complete a proposed exchange of property interests between the District and Ridge at Monte Bello Open Space Preserve R-12-31 Page 2 (Preserve),up to a maximum of$75,000. The Board also approved entering into an agreement with Ridge to reimburse the District for legal services costs incurred up to a maximum of $75,000 (R-12-31). The Ridge fee and easement exchange has been a highly complex transaction that requires all transactional documents to be internally consistent. Ms. Galanter has been responsible for drafting and revising the formal exchange agreement,conservation easement, agricultural easement, and four other transactional documents that form the basis for the proposed exchange of property interests. Because Ridge's own attorney was unexpectedly unavailable,Ms. Galanter was also asked by Ridge to take the lead on preparing additional documents to bring the proposed project to closure, most of which Ridge had originally intended to produce. These documents include negotiating and making extensive revisions to an existing agreement between Ridge and the owner of a private inholding that pertain to the terms of the District/Ridge exchange transaction—a task not originally included in Ms. Galanter's scope of work. In addition,recently a number of Monte Bello Ridge property owners have raised new concerns about the proposed exchange. As a result, the General Manager has determined that environmental review of the project should be expanded to include more detailed information about baseline groundwater hydrology conditions, and further assess the groundwater impacts associated with the proposed project. After completion of this study, the District will recirculate the environmental document for public comment to allow the Board, public, and neighbors time to review this new information as well as additional time to review other portions of the environmental review document, starting in January 2014. Ridge has agreed to reimburse the District for the cost of this study,up to the amount specified below. Staff is in the process of retaining a qualified hydrogeologist and, if the cost of this study exceeds the General Manager's contracting authority, will return to the Board for contract approval at a later date. At this time,the Board is being asked to authorize the following items: Reimbursement Agreement with Ridge Ridge has agreed to increase their reimbursement to the District from$75,000 up to $125,000. The additional$50,000 will cover the following services: 1. $25,000 for the additional drafting and negotiating legal services for the Ridge transactional documents. 2. $25,000 for a hydrogeology study to supplement the environmental review for the proposed Ridge fee and easement exchange. Retainer Agreement with Shute Mihaly and Weinberger, LLC. The Retainer Agreement will be increased by$37,000 from$75,000 up to$112,000 which includes the following legal services: 1. $25,000 for the additional drafting and negotiation legal services for the Ridge transactional documents, (to be reimbursed by Ridge, see item I of Reimbursement Agreement above). 2. $12,000 for legal review of the Mitigated Negative Declaration including the hydrogeology study. This supplemental work is not intended to be reimbursed by Ridge. This work will facilitate the District's environmental review of the project(see item 2 of Reimbursement Agreement above). R-12-31 Page 3 FISCAL IMPACT With Ridge's proposed reimbursement of all but$12,000 of the legal costs as described herein, only a minimal fiscal impact to the District will occur. These costs will be funded under the existing Fiscal Year 2013-14 Real Property Department's Land Protection budget. PUBLIC NOTICE Public notice was provided as required by the Brown Act. All persons who have previously requested notice of Board items relating to the proposed Ridge Vineyards Exchange have been notified. No additional notice is required. CEQA COMPLIANCE The proposed retainer agreement and reimbursement agreement do not constitute a project under CEQA. NEXT STEPS Upon Board approval,the General Manager would amend the retainer agreement and reimbursement agreement as discussed above. Prepared by: Sandy Sommer, Senior Real Property Planner Midpeninsula Regional Open Space District R-13-109 Meeting 13-34 December 11, 2013 AGENDA ITEM 4 AGENDA ITEM Change in Credit Card Service Provider GENERAL MANAGER'S RECOMMENDATION Adopt a resolution authorizing the District to change its credit card service provider to the California Special District Association(CSDA) Program with Bank of the West. SUMMARY Staff recently evaluated the District's credit card program to identify possible improvements and cost savings. After reviewing the program provided by the current service provider, First National Bank of Omaha, and comparing it to other service providers, staff recommends switching the District's credit card service provider to Bank of the West,which offers many more benefits through their California Special District's Association Program. If approved, this change will expand oversight controls, enhance reporting capabilities, and increase internal operational efficiencies as discussed below. DISCUSSION Change to the District's Credit Card Service Provider The District has maintained a credit card program for over 15 years, and currently uses First National Bank of Omaha as its service provider. Through the California Special Districts Association(CSDA), Bank of the West is offering CSDA members a comprehensive credit card program that offers several advantages over more traditional credit card programs, including additional oversight controls and reporting capabilities. A switch to the CSDA's Bank of the West program would rely on prior financial statements to set the District's overall credit limit and ensure that the District credit needs are met. Bank of the West requires no annual fees as long as the aggregated spending of all participating CSDA member agencies exceeds $20,000 per month, and$50,000 per year for individual CSDA members. Benefits offered by the CSDA Bank of the West, which are not offered by the District's current credit card service provider, are outlined below: R-13-109 Page 2 • Annual Rebate—CSDA participating agency spending attracts a rebate with a minimum of 0.5%, increasing to a maximum of 1.25%based on the total spending of all CSDA members. Last year's rebate credited to all program members was 0.8%. • Credit Limits—Ability to place controls on the overall credit limit per individual cardholder or on the maximum single transaction value. Restrictions can also be made on specific merchant categories(e.g. exclude specific merchant categories like liquor stores). • Credit Limit Adjustments—Ability to adjust credit limits for one-time purchases that exceed card credit limits with prior written authorization from the General Manager. This would allow the District to have lower card limits and temporarily increase them as needed for infrequent larger purchases. • Fraud Insurance—Provides up to$100,000 fraud insurance in the event of misuse. • Reporting—24/7 online access to billing statements and transaction reports for aggregate and individual cardholder activity. Ability to generate activity reports for specific merchants, categories of merchants, individual transactions, etc. Ability to export all reports into Excel to facilitate processing and reporting. • Billing and PaMen —25 day billing payment grace period and ability to pay through direct debit or online payment,thus providing the option for electronic payments. The District currently issues paper checks for credit card payments. • Card Identification—Both CSDA and District logos can be placed on the cards thereby easily distinguishing District credit cards from personal credit cards. • Other Benefits—Travel accident insurance, emergency card replacement, rental car collision damage waiver, roadside assistance, and other travel-related services. Given the numerous advantages offered by the CSDA Bank of the West credit card program, staff recommends Board approval of the attached Resolution to change the District's credit card service provider. COMMITTEE REVIEW No committee review required. FISCAL IMPACT The proposed change in credit card service provider does not impact the Fiscal Year 2013-14 budget. However, once a member of the program, the District will receive annual rebates which are based on total District and total member agency purchases. Based on the last 12 months of purchases,the District rebate would have been$1,200. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. R-13-109 Page 3 NEXT STEPS Following Board approval, staff will establish a credit card program with Bank of the West and terminate the First National Bank credit cards. Attachments: 1. Resolution Authorizing Participation With Bank Of The West's California Special Districts Association Purchasing Card Program Prepared and reviewed :b P Y Kate Dra son,Administrative Services Manager Attachment I RESOLUTION NO. 13-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING PARTICIPATION WITH THE BANK OF THE WEST'S CALIFORNIA SPECIAL DISTRICTS ASSOCIATION PURCHASING CARD PROGRAM WHEREAS, credit cards and purchasing cards are mechanisms for purchasing goods and services for the Midpeninsula Regional Open Space District(MROSD); and WHEREAS, the California Special Districts Associations(CSDA) has negotiated with Bank of the West to provide a Purchasing Card Program for vendor payments,purchasing, travel or fleet transactions; and WHEREAS, the CSDA District Purchasing Card Program(Program) is available to members of the CSDA, and the MROSD is a member of the CSDA; and WHEREAS, the Program requires an application for credit approval, a resolution by the MROSD Board of Directors, and District policy and procedures regarding the use of credit cards; and WHEREAS, the MROSD has a standard practice of procedures for using credit cards as required by the Program; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District as follows: 1) Authorize District participation with Bank of the West in the CSDA Purchasing Card program; 2) Authorize the application to the Program for credit cards or purchasing cards; 3) Delegate authority to the General Manager to negotiate and execute any necessary agreements, approved as to legal form. BE IT FURTHER RESOLVED, that this Resolution shall take effect immediately upon adoption. 4 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OPEN FY SPACE District Action Plan and DecemberBudget Review 1 FY2013- 14 - of - District •• BACKGROUND March 13, 2013 — Board Adopted FY2013-14 Action Plan with 97 Active Projects and District Budget of $41 million #As of September 30, two budget changes approved by Board #Powell/Lobner $75,000 net-zero shift *Increase of $41 ,000 for Lehigh #Midyear Action Plan Status = 96 Active Projects 49 New Projects 48 Completed Projects 112 Additional Deferred Projects www.openspace.org PRFSFRVF • PROTECT • RESTORE • EDIKATF • ENIOY 1 FY2013-14 Midyear Action Plan Review State of the District Re or~t — Action Plan As of September 30, 2013 0 New Projects # Completed Projects # Projects whose completion is delayed to FY2014-15 # Deferred Projects # Budget changes greater than $100,00 ♦vww. space.org es.w a :;ar._s •asrx:,e eua<.ast . ewo, FY2013-14 Midyear Action rlan Review • NEW PROJECTS # Employee Survey Feedback Review and Update # Update Beard, Admin and ether District Policies # Evaluate Changes to Midyear Process # Affordable Care Act Impact Analysis # Ballot Measure Training Special Status Species Mapping # Pond DR08 (completed) # Passible Book with Malcolm Margolin # Memorial Recognition vrww.op.rnxyete.crg arts € I,If I V DW Acr . M", 2 FY2013-14 Midyear Action Plan Review COMPLETED PROJECTS 330 Distel Circle Property Management Mary Davey Memorial 4 Pond DR08 (new project) # Mora Fire Road Upgrade 4 Volunteer Recognition Event # Copier Contract Renewal 4 Board Room and Portable AV Upgrades * Annual Audit 101,f*lf . M er sr=:sae MI'ME . fWr" I tFY2013-14 Midyear Action Plan Review I is DELAYED PROJECTS 0 Mindego Area (Silva Driveway) * POST Hendrys, Creek Land Purchase Partnership and Restoration 4 Mindego Ranch Aquatic Species Management Plan # Pond DR05 # Vehicle Bridge Evaluation and Repair 4 Demolition and Clean-up of Abandoned Structures (Foothills Area) * Demolition and Clean-up of Abandoned Structures (Skyline Area) 3 FY2013-14 Midyear Action Plan Review DEFERRED, PROJECTS 4 Mindego Area (Mindego Hill Trail) 0 District-wide Roadside Sign age FY2013-14 Midyear Action Plan Review BUDGET CHANGES GREATER THAN $100,000 4 Minclego Gateway Project (New staging area) (-$270,000) 0 NEW SFPUC Bay Trail Easement and Bay Trail Implementation (-$160,000) # New Land Transition — Powell/Lobner Property Clean-up (+$190,000) 0 El Corte de Madera Creek Staging Area and Trail Improvements (Staging area drainage system fix) (+$240,000) I I I j Midyear ! ' ! s Budget j !• I State of the District Retort Financial Update: Review of FY2013-14 Modified Budget vs. Actual Expenditures, 6 months ending September 30, 2013 Review of FY2013-14 Proposed Midyear Budget www, Pcca•ar8 anucs��vt r,a��,r Ks:r �a,rcr:e e;aeco-re - e�>o� a FY2 It Midyear !' a s Budget ! Property Tax Revenge FY2013-14 %Received of FY2013-14 $increase FY2013-14 Actuais FY2013-14 Midyear FY2013-14 PROPERTY TAX&RDA Adopted (4/1/13- Adopted Revenue Midyear over j REVENUE Revenue 9/30/13) Budget Forecast Adopted Property Tau Revenue 30,051,000 4,504,500 15% 30,863,000 812,000 Redevelopment e p Agency Revenue 234,000 29,400 13% 1 860,000 626,0001j Total 30,28S,000 4,533,900 15% 1 31723 000 1,438,0001 I I wwwsxE3eRsrray..a.va^g 0'#E 1paxk GWOP€'<t PB StORfi a�SCAtF . erw t3b 5 I I FY2013-14 Midyear Expenditure & Budget Review FY2013-14 Modified Budget vs, Midyear Actual Expenditures FY2013-14 %Spentof FY2013-14 FY2013-14 Midyear Actuals FY2013-14 Adopted - Modified ou Tul DISTRICT EXPENDITURES d7 =;Z =(31 BHdget OtSTRICT BUDGET BY EXPENDITURE CATEGORY Salaries and Benefits 13,586,721 13,586,721 6,190,393 46% Services and Supplies a, 3,873,279 3,914,279 1,670,960 43% Total Operating Expense(OPEX) 17,460i"0 17,501,000 7,861,353 45%--) Strategic/Vision Project $50,900 850,900 297,311 -fs-% Capital(CAPEX) 5,496,726 5affLL26 830538 15% Property Mgt. 324,822 249,82 123:849 5()% Debt De Service 8,874,965 B,974,965 5,940,119 67% Land and Assoc.Costs 7,99 000 <2b , 211'Total Non-Operating Expense 235",413 23;9WM3 7 19 3,130 Total District Expenditures 41,006,413 41,047,413 I5,055,284 37-%'5 TOTAL OPERATING BUDGET JOPEX) 17,460,000 17,S01,000 TOTAL DISTRICT TARGET:OPEX 17,230,000 17,230,000 TOTAL OVER UNDER:OPEX 230,000 271AOC 131F•20!3 14.ayp.4 1. Modified Budget: - No change: $41 M - Includes approved$75K shift-Prop. Mgt, to Land(Powell Demo project) 2. Total spending thrU 9/30/13=$15M, 37%of Modified Budget —..p..permorg WI . .1"-1 . It',, FY2013-14 Midyear Expenditure & Budget Review Midyear Expenditures: FY2012-13 vs, F72713-14 FY0JB44 "2012-13 "OU-113 moew "10IM4 %sismaor A*W atiliYouradspil %glental "1016-141 audifin adyllwAg"Is FYII sulivio' jwn. vy2a12-13 Adopted (ioof 141111$- MWM04 Went.and Benda, 12,651,987 "5,530,405,,,,,, ,44% 13 S86,121 13,586,721 6,190,393 46% S-1-ormlSoPP11.01 3,307,098 1,295,316 39% 3,873,279 3,914,279 1,670,960 43% TOW OP011111411111 1111-0110" lis'"BeSS 721 - !!d!WN 11'501im 7.$4"S3 st"togiclVision Project 760,000 2,189 0% SSO:901 ":10:910 197::�11 Capital JCAPEX) 5,679,386 1,595,753 29% 5,496726 96726 8308 Property met. 292,426 103,633 35% 324,822 249,822 123,849 Debt sem. 8,902,356 5,895,955 66% 8,874,965 8,874,%5 S,940,119 L.W W Ar. tests 9�675,000 2,046,224 21% 1014000 2,113 C(1% Total -4_10&41P 110-" Rvia TOW 01*kt Up"dit" A 13...........4111,047,413 lsok"4 TOTALop"ANG BGET. Miltilill,00111 %lot TOTAL DISTRICT TARGET:OPEX 1!=9170S3 17,23 17230 INS -1 WA09MUN15mi OW R 47 1=p�:.,4* FI( �'4 U.0.tw" $51 3,= III ko—1,o,,-d be�-d.-d- 2,W hart d ft War 1. 0pEx: FY13-14: $7.9M, 45% spent-tracking close to FYI 2-13; reflects Staff vacancies and increased hiring in FYI 3-14; Prof, Svcs, spending increase, 2. Non-Op: FYI 3-14-1 S7.2kk 31%spent-below FYI 2-13: reflects major variances in Capital projects and land purchase spending below budget. —op-poce-g 6 i . I Midyear a' aBudget Review •' Proposed Mid r r' 7777 dud et a, FY2013-14 FY2o13-14 FY2013.14 Prod Cho"fin" Adopted Modified Budget Mldyaar FY2013-14 OeSTRILTFXPENDIP)REC 1 tasaflammial asainted too DurtFIX TaUOGEraY EXPEMDnURE CATEGM Salartes rul aenefits 13,586,721 13,586,721 Services and Supplies 3,873,279 3,914,271 20,500 TOW Operating&pa nra(APE)) 17AW W 17 503•,t40G„ 17 21,300 20AW Stratesic/Wsion Project 850,900 $50,900 04, 50000 Capital lCAPEX) 5,496,726 5,496,726 5,426,226 (70:500) Property Mgt. 324,822 249,822 , - DetrtService 8,874,965 8,874,965 8,874,965 - Land and Ass".Costs 7 999 000 8 074,".0 8 014 000 r TOW Non-Opemft Expanaa 2315460413_ 23 23 23" ll (20011 Total District Ex 41 413 41,047,413 4 7413 •. TOTAL OPERATING BUDGET(OPEYJ 17 17 11 20 TOTAL DISTRICT TARGET:OPEX 17,230,000 17 230ag 987 757,000 TOTAL UN :OPEX 230 27EAM N- (455&W 36 litw201}.14 atlaptad$Uppe CNierolarawat esCge"a6wad by 9wrLm 9riNt31*e 33rM ae+Ya Op&Tarred w,aaWgwtl beeeuarW Nrrvwwa fln 4r .Camµ ag-. (2i FY$(l1r14 MopfNatl 9uOgK'.M1ba'P W ardPf xPxcn ralutle BgaN appmW Outleee eNP{m x N S/30R5 3 W2PSbidR MM9 MNifYetl Butl wMehfrslwMeBartla xd9j Yr wRapoaed Md Wf evrtls 1. $50K budget change from ServiceslScipplies to support the elision Flan. a' 2. $70, K shift from Ca Ex to OpEx(from ECDM Watershed Protection Program to support the Peters Creek Trail&Lehigh projects). 3. Increase QpEx Target by$757,000 clue to increased property tax revenue estimate. wwrlw.aspan4paee»6rg ++ur ssu : ex.e....., sc*..•x. er,;,...„.¢ cewfc,x + Midyeara' aiture & Budget Review i' Hawthorns Fund FY2013-14 NXdyear %Spent of FY2013-14 Proposed ALtuals FY2013-14 Proposed HAWTHORN Midyear Budget (4/1/13-9/30/13) Midyear Budget Fund 20 _ Operating Expenses 207,414 16,317 8% Fixed Assets 241,386 84,633 35% Grand Total 448,800 100,950 22% 1. FY2013-14 Proposed Midyear Budget, no change from Annual Adopted Budget, 2, Spending Totals$101 K,or 22%of budget. 3. Work-in-progress: Alpine House: work continues later this year on the lead&asbestos abatement &window replacements. Historical Mansion: progress continues on the structural assessment stabilization work. 7 FY2013-14 Midyear State of the District GENERAL MANAGER'S RECOMMENDATION Accept the General Manager's Fiscal Year (FY) 2013-14 Midyear State of the District Report and approve the recommended Action Plan and Budget adjustments. FA FY2013-14 Midyear State of the District QUESTIONS DISCUSSION 8 i I BudgetFY2013-14 State of the District: Midyear Expenditure & District Staffing 4 Vacancies filled delayed start dates, savings, 1. (2) AGMs 2. ACC (80%) I District Clerk (reduced to part-time during transition) . Accountant 5. NR Tech 5. Training & Safety Coordinator CAA 7. Public Affairs Dept Mgr.. . Media Communications Supervisor g. Website Content Coordinator www.apaaapaee.arg ware ,ae wwrtecr .. ae r<xc eaz.cnr ..ez. State . the District: BudgetMidyear Expenditure & •« District Staffing (cant.) Vacancies (openpositions): savings: 1. Planning Dept. Mgr. Z Natural Resources, Contingent position I Rangers (2) . Open Space Technician . E O (Equip. Mechanic Operator) 5. Operations Project Mgr. (start 10/201 ) tivww.e{rsnspaca.arg a^ae sr•de rxrer xo-sae ernac eraec> 9 Midpeninsula Regional • Open Space District R-11-1 10 Meeting 13-34 December 11, 2013 AGENDA ITEM 5A AGENDA ITEM Fiscal Year 2013-14 Midyear Controller's Report and General Manager's State of the District Report for April thru September 2013 ACTION PLAN AND BUDGET COMMITTEE RECOMMENDATIONS The Action Plan and Budget Committee(ABC) recommends that the Board: 1. Receive the Controller's Fiscal Year(FY) 2013-14 Midyear Financial Review for the six month period of April 1, 2013 thru September 30, 2013. (Item 4B) 2. Receive the General Manager's FY2013-14 Midyear State of the District Report and approve the recommended net-zero budget adjustments. (Item 4Q SUMMARY The ABC and staff met on November 12, 2013 to review the FY2013-14 Midyear Controller's Report and General Manager's State of the District Report, which includes a retrospective look at work completed on the annual Action Plan between April and September. The Midyear revenue and expenditure reports are being forwarded to the full Board for their review. As part of this review, ABC recommends that the Board approve the proposed net-zero budget adjustments as further described in these reports. Note: as part of a separate Agenda Item, staff is forwarding recommended changes to the Action Plan for the remainder of the fiscal year to account for recent change in Board direction to accelerate the capital finance project schedule. DISCUSSION The ABC is tasked with reviewing the proposed Annual and Midyear District budgets to ensure fiscal responsibility and the prudent allocation of financial resources to accomplish the District's annual Action Plan. This year's Midyear Action Plan and Budget includes format changes that reflect the Board's recent direction calling for a more streamlined reporting structure(R-13-86). As such, rather than provide extensive analysis and a fully revised Action Plan and Budget as in prior years, staff is providing a status summary of Action Plan projects and expenditures as of September 30, 2013. R-13-110 Page 2 Key findings of the two status reports include a reduction in the total number of active projects from 97 in the Adopted Action Plan to 96 at Midyear, reflecting eight completed projects, nine new projects, and two project deferrals. One notable Key Project, the Vision Plan, which is one of the District's top priority projects and proceeding ahead of schedule, has required the allocation of additional staff time to manage the large workload and compressed schedule. On the budget side,property tax and Redevelopment Agency revenues totaled$4.5 million and $29,400, respectively, as of September 30, 2013, which is 15% of the adopted revenue estimate and in-line with expectations for this time of year. Property tax revenue is projected to exceed the adopted estimate by approximately$1.4 million or 4.7%for total projected revenue of$31.7 million at year-end. Overall, District expenditures at Midyear totaled $15.1 million, or 37% of the FY2013-14 Modified Budget(the Modified Budget includes the Adopted Budget and all Board-approved changes as of September 30, 2013), reflecting significant savings in capital expenditures and land purchases. Proposed Midyear changes to the budget include two net zero shifts between Budget Categories, which require Board approval. Even with these changes, the total District budget would remain unchanged at $41 million. FISCAL IMPACT No fiscal impact is associated with this item. Review of the FY2013-14 Midyear Controller's Report and General Manager's State of the District Report includes Board approval of net-zero midyear budget changes, keeping the total District budget at$41 million to fund the District's Action Plan and ongoing functions for the remainder of the fiscal year. COMMITTEE REVIEW On November 12, 2013, the ABC met with the General Manager,department managers, and various staff to review the proposed District FY2013-14 Midyear Controller's Report and General Manager's State of the District Report. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act(CEQA) and no environmental review is required. NEXT STEPS If approved by the Board, staff would make the recommended net-zero budget adjustments to the FY2013-14 Midyear Action Plan and Budget. Prepared by: Kate Drayson, Administrative Services Manager R-13-110 Page 3 Lynn Tottori, Senior Management Analyst Contact person: Pete Siemens, Administration and Budget Committee Midpeninsula Regional Open Space District R-13-1 11 Meeting 13-34 December 11, 2013 AGENDA ITEM 5B AGENDA ITEM Fiscal Year 2013-14 Midyear Controller's Report CONTROLLER'S RECOMMENDATION Review and accept the attached Fiscal Year(FY) 2013-14 Midyear Controller's Report. SUMMARY The Controller's Midyear Financial Review Report concludes that the Midyear revenues and expenditures are on track and consistent with the District's long-term financial plans. DISCUSSION As part of the Midyear Action Plan and Budget Review process, the Controller prepares a Midyear Financial Report that presents the District's balance sheet and year-to-date revenues and expenditures as of September 30. For FY2013-14, the financial results of the first six months indicate that revenues and expenditures are consistent with the District's long-term financial plans. FISCAL IMPACT None. BOARD COMMITTEE REVIEW The Action Plan and Budget Committee reviewed the proposed FY2013-14 Midyear Controller's report on November 12, 2013. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act(CEQA) and no environmental review is required. R-13-111 Page 2 NEXT STEPS The Controller will continue to monitor property tax revenues and District expenditures. Attachments: 1. Midyear Financial Review Report Prepared by: Mike Foster, Controller I� ula Regional Open Space District Memorandum DATE: November 26, 2013 MEMO TO: Board of Directors FROM: M. Foster, Controller SUBJECT: Mid-Year Financial Review CONTROLLER'S REPORT Attached are unaudited and summarized financial statements for the six months ended September 30, 2013. Exhibit A contains the District's September 30 balance sheet compared to our audited position on March 31. Our cash balance decreased by $4 million due mainly to the payment of$5.9 million of scheduled debt service and the $1.1 million insurance payment to Cal JPIA. The District did not pay cash for any land acquisitions during this six month period. The cash balance includes $3.3 million of bond reserve and endowment funds not available for general expenditure. The District's outstanding debt of$136.9 million remains well below its statutory debt limit and projected tax revenues could support additional debt issuance of up to $30 million, should this be required. Exhibit B shows our six month revenues compared to the same period a year ago and to the twelve month budget. This is a low period for tax revenue as the heavy April tax receipts are accrued into the prior year. Assessed valuation reports indicate that FY14 property tax income will be up some 8.7% and exceed budget by around $850,000 (3%). Redevelopment income is harder to predict, but should also significantly exceed the annual budget. Interest income is on budget but below last year due to less cash and lower interest rates. Income from rental property, SCC parks, development grants, and other sources appears to be on track. Exhibit C displays a summary of six month spending compared to the same period last year and to the annual budget. Operating expense spending (Opex) is up 15% and consumed 45% of the annual budget. This calculation excludes $513,000 of liability insurance payments which are expected to be off-set by refunds or credits during the second half. Salaries, services and supplies are each increasing as envisioned in the budget. Total spending excluding land purchases and debt service was 37% of the annual budget—within 1% of the six month spending percentage for each of the prior six years. So, 37-38% appears to represent the new regular (seasonal) first half spending pattern for the District, i.e. low capital spending in the Spring and Summer. Prior to 2008, the District consistently spent around 44% of its annual non-land budget in the first half. The outlook for District property tax revenue growth in fiscal 2015 is favorable. Interim reports from the county assessors indicate growth in overall District assessed valuation is likely to exceed 6%. This includes the unusually low consumer price index factor of 0.45%,just reported by the state. How long this above-trend revenue growth will continue is impossible to predict. Overall, the financial results of the first six months indicate revenues and expenditures are consistent with the District's long-term financial plans. Prepared by: Michael Foster, Controller Exhibit A MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Balance Sheets September 13, 2013 March 31, 2013 Thousands Unaudited Audited Cash & Investments $30,251 .8 $34,169.1 Receivables & Prepaids 1,759.3 9,342.0 Deferred Charges 978.9 1,211 .2 Land 379,410.8 379,410.8 Construction in Progress 3,647.2 4,396.4 Structures & Improvements 12,260.7 12,543.5 Equipment 2,101 .6 2,239.0 TOTAL ASSETS $430,410.3 $443,312.0 Accounts Payable 396.6 811.2 Accrued Liabilities 459.9 1,386.4 Deferred Revenues 2,172.6 1,971 .0 Land Contract Debt 2,450.1 2,450.1 Public Notes Payable 134,472.3 136,510.7 TOTAL LIABILITIES $139,951.5 $143,129.4 TOTAL EQUITY $290,458.8 $300,182.6 M12 2 1 sep13BS 8:01 A /6/ 0 3 Exhibit B MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Six Month Revenue vs. Prior Year (Thousands, Unaudited) Six Months Ended September 30 Percent 2013 2012 Increase Property Taxes $4,504.5 $4,209.8 7% Redevelopment Income 29.4 349.2 -92% Interest Income 137.7 171.9 -20% Acquisition Grants 0.0 375.0 -100% Development Grants 312.6 491.3 -36% Rental Income 491.3 484.5 1% Gifts of Land 0.0 520.0 -100% SCC Parks Income 305.8 298.4 2% Other 85.9 53.0 62% III TOTAL REVENUE $5,867.2 $6,953.1 -16% Six Month Revenue vs. Annual Budget (Thousands, Unaudited) Six Months Annual Percent Actual Budget Received Property Taxes $4,504.5 $30,051.0 15% Redevelopment Income 29.4 234.0 13% Interest Income 137.7 280.0 49% Acquisition Grants 0.0 0.0 na Development Grants 312.6 2,386.0 13% Rental Income 491.3 1,084.0 45% Gifts of Land 0.0 1,500.0 0% SCC Parks Income 305.8 306.0 100% Other 85.9 205.0 42% TOTAL REVENUE $5,867.2 $36,046.0 16% sep13Rev 8:02 AM 12/6/2013 i Exhibit C MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Six Month Spending vs. Prior Year (Thousands, Unaudited) Six Months Ended September 30 Percent 2013 2012 Increase ° Salaries & Benefits $6,190.4 $5,530.4 12/o Services & Supplies (*J 1,671.0 1,295.3 29% Operating Expense 7,861.4 6,825.7 15% Strategic/Vision Plan 297.3 2.2 13414% Property Management 123.8 103.6 19% Land Acquisition Expense 2.1 123.2 -98% Capital Spending 830.5 1,595.8 -48% Land Acquired 0.0 1,923.0 -100% Debt Service 5,940.1 5,896.0 1% TOTAL SPENDING $15,055.2 $16,469.5 -9% O Excluding$513K pre payment of Liability Insurance Six Month Spending vs. Annual Budget (Thousands, Unaudited) Six Months Annual Percent Actual Budget Spent Salaries & Benefits $6,190.4 $13,586.7 46% Services & Supplies ('') 1,671.0 3,873.3 43% Operating Expense 7,861.4 17,460.0 45% StrategicNision Plan 297.3 850.9 35% Property Management 123.8 324.8 38% Land Acquisition Expense 2.1 749.0 0% Capital Spending 830.5 5,496.7 15% NON-LAND SPENDING $9,115.1 $24,881.4 37% Debt Service 5,940.1 8,875.0 67% Land Acquired 0_0 7,250.0 0% TOTAL SPENDING $15,055.2 $41,006.4 37% sepl3Spend 8:03 AM12/6/2013 I Midpeninsula Regional Open Space District R-13-107 Meeting 13-34 December 11, 2013 AGENDA ITEM 5C AGENDA ITEM Acceptance of the Fiscal Year 2013-14 Midyear State of the District Report and Approval of the Recommended Action Plan and Budget Adjustments GENERAL MANAGER'S RECOMMENDATION Accept the General Manager's Fiscal Year(FY)2013-14 Midyear State of the District Report and approve the recommended Action Plan and Budget adjustments. SUMMARY This Midyear State of the District Report presents notable changes to a select number of Action Plan Key Projects, a year-to-date expenditure status update as of September 30, 2013, and proposed modifications to the District's annual budget. The Vision Plan, the number one priority project,which is proceeding ahead of schedule,has required the expenditure of additional staff time to address peak workload with the attendant impact on lower priority projects. As a result, no land purchases have been made to date, capital expenditures are tracking well below expected levels(15%expended)while operating expenses are tracking within the expected range at 45% expended. As part of this report, it is recommended the Board approve a net-zero shift of $70,500 from the capital budget to the operating. DISCUSSION The FY2013-14 Action Plan and Budget were adopted by the Board of Directors at its regular meeting on March 13, 2013 (Report R-13-35). On September 25, 2013, the Board approved changes to the Midyear Action Plan and Budget process, in part, to streamline budget reporting (R-13-86). This State of the District Report is consistent with recent Board direction,replacing the previous Midyear Action Plan and Budget Reports, and includes a status update of notable changes to Action Plan Key Projects(as outlined below)and a review of year-to-date expenditures as compared to the adopted budget. Only those Key Projects that meet the following criteria are highlighted in this report: 1. Completed projects 2. New projects added to the Action Plan after it was adopted 3. Projects with delays where the completion date is moved from FY2013-14 to FY14-15 4. Newly deferred projects 5. Projects with budget changes greater than $100,000 R-13-107 Page 2 Part 1: Action Plan Status Update On March 13, 2013, the Board approved the District's FY2013-14 Action Plan, which was originally comprised of 97 active Key Projects (R-13-35). The project descriptions are included in the February 27, 2013 Initial Presentation of the District's Proposed Action Plan for Fiscal Year 2013-14 (R-13-26). Since Board adoption of the annual Action Plan and Budget,the District has completed eight Key Action Plan Projects and added nine new projects. To accommodate the additional workload, as well as respond to emerging issues and unanticipated increases to project scope for existing projects,the completion dates for seven District projects have moved out to a subsequent fiscal year and two additional projects have been deferred to a future fiscal year. Also of note are the budgetary changes to four projects, two requiring a total increase of $430,000, and two decreasing in budget by$436,000,resulting in a near net-zero change. Specific details regarding these changes are provided below. Completed Projects—The following projects have been completed as of September 30, 2013: • 330 Distel Circle Property Management • Mary Davey Memorial • Pond DR08 (New Project) • Mora Fire Road Upgrade • Volunteer Recognition Event • Copier Contract Renewal • Board Room and Portable AV Upgrades • Annual Audit R-13-107 Page 3 New Proiects—The following projects were added to the District's FY2013-14 Action Plan after April 1, 2013: Project Name Dept. Reason for Addition Scope Completion Date Budget 2009 Employee Survey Admin Identified as a project in Review the 2009 Employee Retention Q3 FY13-14 $0 Feedback Review and Update support of organizational Survey and 2011 non-represented staff health non-compensatory benefit suggestions and provide and update of the status of each suggestion. Update Board,Administrative, Admin Update outdated District Review,update,and reformat District FY13-14 $0 and other District Policies policies and procedures to Board,Administrative,and other Policies. reflect current practices and reformat to ease future updates Evaluate Changes to Midyear Admin Project was inadvertently Evaluate options to streamline the Q3 FY13-14 $0 Budget Process and Polices omitted from the FY2013-14 Midyear Bction Plan and Budget process Annual Action Plan. and produce administrative efficiencies. Affordable Care Act Analysis Admin Legislation more complex Determine Affordable Care Act impact on FY13-14 $0 and Compliance than originally thought and is District benefit programs,financial requiring significant staff obligations,compliance,and reporting time requirements to prepare for full implementation in January 2015. Ballot Measure Training Admin Project need was identified This training is necessary to ensure that FY13-14 $0 during Capital Finance Project the District conducts Ballot Measure meetings. activities in conformance with the law Special Status Species PL Level of GIS support for Safe Requested by Natural Resources to Q4 FY13-14 $0 Mapping Harbor Agreement was update special status species maps to greater than anticipated. support Safe Harbor Agreement. Pond DR08-COMPLETED NR Pond berm failure observed in Conduct geotechnical studies and design Q3 FY13-14 $40,000 spring on high biological repair actions. Implement interim repair. value pond. Explore and Facilitate PA To build public awareness Work with book publisher to arrange Q3-Q4 FY13-14 $1,000 Potential New Book with about the District and Docent docent interviews,profiles,photos,etc. Malcolm Margolin program Multi-year project resulting in book or printed piece for FY13-14. Memorial Recognition PA LFPAC directed staff to Research different opportunities to Q3 FY13-14 $0 reseach alternative forms of recognize individuals per constituent recognition other than memorial requests other than benches memorial benches and/or trail naming and make recommendations. R-13-107 Page 4 Projects with Notable Changes to Scope, Schedule or Budget New Change to Revised Project Name Dept. Reason for Change Scope Completion FY13-14 FY13-14 Date Budget Budget Mindego Area DW Project delayed due to permitting No change Q2 FY14-15 ($46,200) $10,000 (Silva Driveway) timeline. Grading quantities were increased to comply with Cal Fire requirements and require San Mateo County Planning Commission approval(site is within SM Co.scenic corridor). Construction cannot be completed by October 1,2013. POST Hendrys Creek property, RP Delays in receiving regulatory No change FY34-15 $0 No change Land Purchase Partnership& comments and change in Restoration Conservation Easement(CE)template from regulatory agencies. Mindego Ranch Aquatic NR Project delayed due to staff work on No change Q4 FY14-15 $0 No change Species Management Plan Pond DR08. Pond DR05 NR Project bidding and construction No change FY14-15 $0 No change deferred to FY 2014-15 to address structural issue at Pond DR08. Vehicle Bridge OPS Project delayed due to Operations No change FY14-15 $0 No change Evaluation and Repair Contingent Project Manager vacancy. Evaluation will begin in FY13-14. Demolition and Clean up of OPS Delayed to reallocate funds for the No change FY14-15 ($24,700) No change Abandoned Structures Mora Road Project.Evalution will [Foothills Area) occur in FY13-14 and demolition in FY14-15. Demolition and Clean up of OPS Project delayed due to Operations No change FY34-15 $0 No change Abandoned Structures[Skyline Contingent Project Manager vacancy. Area] I IPermitting will begin in FY13-14. New Change to Revised Project Name Dept. Reason for Change Scope Completion FY13-14 FY13-14 Date Budget Budget Mindego Area DW Project deferred due to crew No change Q3-Q2 ($50,000) $22,000 (Mindego Hill Trail) construction schedule and focus on FY34-15 implementation of EUM Phase II Trail. Budget reduced by$50,000 from$72,000 with funds retained for permitting work that is under way. District-wide Roadside PA Project deferred. Needs to be re- TBD TBD $0 TBD Signage scoped due to complexity of coordinating with Caltrans and other jurisdictions. R-13-107 Page 5 nommomom New ChangTtoRevised Project Name Dept. Reason for Change Scope Completion FY1314 Date Budt Mindego Gateway Project DW Total project budget of$582,000 was Staging area in final stages Q4 FY13-14 ($270,000) $312,000 POST Funded included in adopted Action Plan and of construction;County (New staging area) is reduced to reflect the correct FY13- Stormwater Agreement 14 budget$312,000. needs to be finalized with County sign off before open to public in winter 2013-14. New SFPUC Bay Trail DW Grant funded portion of$166,000 No change No change ($166,000) Bay Trail Easement and Bay Trail reduced to$0 for FY13-14 because Easement Implementation grant cannot be finalized without =$60,000 completed easement and environmental review.Draft trail Bay Trail easement and trail alignment survey Implement have been submitted to SFPUC for ation review. Once trail easement terms =$0 are agreed upon,environmental analysis can be completed. New Land Transition- RP Board approved budget increase of Site restoration added to No change $190,000 $365,000 Powell/Lobner Property Clean $190,000 as part of demolition&site demolition work Up restoration contract approved in September.Increase offset by$75K from Property Management,$70K from Misc site acquisition and resource management in Land,and $45,000 in escrow. El Corte de Madera Creek PL Budget increased by$240,000 due to No change Q3-Q4 $240,000 $515,000 Staging Area and Trail Board approval of contract FY13-14 Improvements amendments to fix the staging area's (Staging Area drainage drainage issues. Project cost system fix) increase offset by reductions in other project budgets. Part ILA: Year-to-Date Revenue and Expenditure Status as of September 30,2013 The FY2013-14 District Annual Budget of$41,006,413 was adopted by the Board of Directors on March 13, 2013, with a property tax revenue forecast of$30,051,000 (Report R-13-37). Revenues Property tax revenues totaled $4.5 million as of September 30, 2013,which is 15%of the adopted revenue estimate. Year-end revenue is projected to exceed the adopted estimate by approximately$812,000 or 2.7% for total projected revenue of$30,863,000. In addition, Redevelopment Agency income totaled$29,400 or 13%of the adopted revenue estimate. The year-end estimate is projected to be $860,000, an increase of$626,000 from the adopted budget. With these revenue increases comes a corresponding increase in the Operating(OpEx)and Capital (CapEx)expenditure guidelines,which are discussed below. Total District Expenditures As of Board adoption of the District's FY2013-14 Annual Budget in March 2013, the Board has approved two budget modifications,resulting in a$41,000 increase to the District's budget: • As part of the Powell Demolition project, $75,000 was shifted from Property Management to Land and Associated Costs. I R-13-107 Page 6 • The operating budget increased by$41,000 for additional legal services for Lehigh Quarry California Environmental Quality Act(CEQA) litigation fees. A summary of FY2013-14 Midyear expenditures as compared to the FY2013-14 Modified Budget, for the six month period from April l through September 30,2013, are presented in Table 1, below. TABLE 1: FY2013-14 Midyear Expenditures FY2013-14 Modified FY2013-14 %Spent of FY2013-14 Budget Midyear Actuals FY2013-14 Adopted (as of (4/1/13- Modified DISTRICT EXPENDITURES Budget(l) 9/30/13)(2) 9/30/13)i31 Budget DISTRICT BUDGET BY EXPENDITURE CATEGORY Salaries and Benefits 13,586,721 13,586,721 6,190,393 46% Services and Supplies(3) 3,873,279 3,914,279 1,670,960 43% Total Operating Expense(OPEX) 17A60,000 17,501,000 7,861,353 45% Strategic/Vision Project 850,900 850,900 297,311 35% Capital(CAPEX) 5,496,726 5,496,726 830,538 15% Special Projects - - - Property Mgt. 324,822 249,822 123,849 50% Debt Service 8,874,965 8,874,965 5,940,119 67% Land and Assoc.Costs 7,999,000 8,074,000 2,113 0% Total Non-Operating Expense 23,S46,413 23,546,413 7,193,930 31% Total District Expenditures 41,006,413 41,047,413 15,055,284 37% TOTAL OPERATING BUDGET(OPEX) 17,460,000 17,501,000 TOTAL DISTRICT TARGET: OPEX 17,230,000 17,230,000 TOTAL OVER/(UNDER): OPEX 230,000 271,000 (1)FY2013-14 Adopted Budget:Original Annual Budget adopted by Board (2)FY2013-14 Modified Budget:Modified Budgetwhich include Board approved budgetchanges as of 9/30/13 (3)FY2013-14 Midyear Actuals:Services&Supplies actuals exclude$513,000 of liability insurance payments expected to be refunded or credited in the 2nd half of the year Overall District expenditures at Midyear totaled$15.1 million,or 37% of the FY2013-14 Modified Budget,which is consistent with the prior year Midyear actual expenditures that totaled 40%of the FY2012-13 Adopted Budget. Table 2 below provides more detail on the FY2013-14 six-month expenditures versus the prior year FY2012-13 expenditures and is followed by a brief summary of expenditures, organized by key budget category. R-13-107 Page 7 TABLE 2: FY2012-13 vs. FY2013-14 Midyear Expenditures FY2013-14 FY2012-13 Modified FY2013-14 %Spent of FY2012-13 Midyear Actuals %Spent of Budget Midyear Actuals FY2013-14 Adopted Budget (4/1/12- FY2012-13 (as of (4/1/13- Modified DISTRICT EXPENDITURES (0%COLA) 9/30/12) Adopted Budget 9/30/13 2) 9/30/13)") Budget DISTRICT BUDGET BY EXPENDITURE CATEGORY .._w,� ..____m_. _ _.� ___,_,. ,_ _. 6,19 Salaries and Benefits 12,651,887 5,530,405 44% 13,586,721 6,190,393 46% Services and Suppliesj3) 3,307,098 1,295,316 39% 3,914,279 1,670,960 43% Total Operating Expense(OPEX) 15,958,985 6,825,721 43% 17,501,000 7,861,353 45% Strategic/Vision Project 760,000 2,189 0% 850,900 297,311 35% Capital(CAPER) 5,679,386 1,595,753 r 28% 5,496,726 830,538 15% Special Projects 111,068 0% Property Mgt. 292,426 103,633 35% 249,822 123,849 50% Debt Service 8,902,356 5,895,955 66% 8,874,965 5,940,119 67% Land and Assoc.Costs 9,675,000 2,046,224 r 21% 8,074,000 2,113 0% Total Non-Operating Expense 2S,420,236 9,643,7SS 38% 23,S46,413 7,193,930 31% Total District Expenditures 41,379,220 16,469,476 40% 41,047,413 1S,055,284 37% i TOTAL OPERATING BUDGET OPEX 15,958,985 17,501,000 TOTAL DISTRICT TARGET: OPEX 16,091,753 17,230,000 TOTAL OVER/(UNDER): OPEX (132,769) 271,000 (1)FY2013-14 Adopted Budget.Original Annual Budget adopted by Board (2)FY201344 Modified Budget Modified Budget which include Board approved budget changes as of 9/30/11 (3)FY201344 Midyear Actuals:Services&Supplies actuals exclude$513,000 of liability insurance payrnents expected to be refunded or credited in the 2nd half of the year Operating Expenditures As of September 30,2013, operating expenditures totaled$7.9 million, or 45% of the FY2013- 14 Modified Budget. Excluded from the operating expenditures is a$513,000 California Joint Powers Insurance Authority(CALJPIA)retrospective liability insurance payment, which is expected to be offset by a refund or credit to the District during the second half of the fiscal year as a result of the dismissal of pending litigation. Operating expenses are tracking slightly below the 6-month straight-line estimate of 50%due to savings from staff vacancies, changes in employee health insurance selections, and reduced spending in professional and facilities maintenance services. Fixed Assets and Capital Projects The District has expended 15%of the Fixed Assets and Modified Capital Budget as of September 30, 2013,which is low primarily due to the following: • Remediation and restoration work at Mount Umunhum was delayed to the second half of the fiscal year(7% expended). • Project delays at the El Corte de Madera Creek Staging Area, Mindego Gateway Staging Area, and the Bay Trail project(32% expended). • Vehicle and equipment purchases totaled 11%of budget in the first half of the fiscal year. However, the vehicles and associated equipment have been ordered and funds have been encumbered for payment, which is due upon receipt. • The late hiring of the new Contingent Project Manager position to manage Operations projects, and thus late start to several projects(1% expended). R-13-107 Page 8 Land and Associated Costs No land has been purchased during the first half of the fiscal year, although several new acquisitions are progressing in addition to the resolution of the land trade with Ridge Vineyards. The Vision Plan and the Driscoll Ranch grazing lease and event center projects have taken significantly more staff time than originally anticipated when the FY2013-14 Action Plan was developed. Also, several encroachment and litigation related issues have required much more staff time than originally expected. Lastly, the Vision Plan Project has required additional support from the District's principal real property negotiator. As a result,Real Property capacity to develop and pursue new land acquisition projects has been significantly reduced. Part ILB: Proposed Midyear Changes to the FY2013-14 Budget Under the new Midyear Budget Process and Budget Authority policy,budget changes to certain expenditure categories require the Board's approval. As part of this Midyear Budget review, two net-zero budget adjustments are recommended: 1. Shift$50,000 from Services and Supplies to the StrategicNision Plan budget(outside the Operating Budget) to reflect the use of funds from Public Affair's budget for Capital Finance Program consulting costs. 2. Shift$70,500 from the Capital Budget to the Operating Budget for increased costs associated with the Lehigh Quarry Amicus Brief, Mindego Gateway Landscaping Maintenance, San Gregorio Strearriguage, and Permanente Creek Diversion Feasibility Study. These proposed Midyear Budget changes would be applied to the September 30,2013 Modified Budget but the Total FY2013-14 District Budget will remain at$41 million. See Table 3 below for detail on the proposed Midyear budget adjustments. Table 3 FY2013-14 FY2013-14 FY2013-14 Proposed Change from Adopted Modified Budget Midyear FY2013-14 DISTRICT EXPENDITURES Budget() (as of 9/30/13)(2) Budgeti") Modified Budget DISTRICT,BUDGET BY-EXPENDITURE CA Salaries and Benefits 13,586,721 13,586,721 13,586,721 Services and Supplies 3,873,279 3,914,279 3,934,779 20,500 Total Operating Expense(OPEX) 17,460,000 17,501,000 17,521,500 20,500 Strategic/Vision Project 850,900 850,900 900,900 50,000 Capital(CAPER) 5,496,726 5,496,726 5,426,226 (70,500) Property Mgt. 324,822 249,822 249,822 Debt Service 8,874,965 8,874,965 8,874,965 Land and Assoc.Costs 7,999,000 8,074,000 8,074,000 Total Non-Operating Expense 23,546,413 23,546,413 23,525,913 (20,500) Total District Expenditures 41,006,413 41,047,413 41,047,413 - TOTAL OPERATING BUDGET(OPEX) 17,460,000 17,501,000 17,521,500 20,500 TOTAL DISTRICTTARGET: OPEX 17,230,000 17,230,000 17,987,000 757,000 TOTAL OVER/(UNDER): OPEX 1 230,000 271,000 (465,500)- (736,500) (1)FY2013-14 Adopted Budget:Original Annual Budget adopted by Board on 3/13/13.The$230K over the OpEx Target was approved to be covered by revenue from the Rancho San Antonio County Agreement. (2)FY2013-14 Modified Budget:Modified Budget which include Board approved budget changes as of 9/30/13 1(3)FY2013-14 Proposed Midyear Budget:Modified Budget which include Board approved budget changes as of 9/30/13 plus Proposed Midyear budget changes pending Board approval R-13-107 Page 9 Part II.C: Operating Expense(OpEx) and Capital Expense (CapEx) Guidelines As discussed above,the 2.7%projected increase in property tax revenues combined with the increase in projected RDA revenue,results in a corresponding increase of$757,000 to the OpEx Guideline. With this increase, the FY2013-14 Proposed Midyear Budget falls under the guideline by over$460,000. The FY2013-14 Proposed CapEx budget decreased$70,500 from the Adopted Budget and remains well below the 10.5% CapEx Spending Guideline. Hawthorns Fund FY2013-14 Midyear %Spent of FY2013-14 Adopted FY2013-14 Proposed Actuals FY2013-14 Proposed HAWTHORN Budget Midyear Budget (4/1/13-9/30/13) Midyear Budget Fund 20 Operating Expenses 207,414 207,414 16,317 8% Fixed Assets 241,386 241,386 84,633 35% Grand Total 448,800 448,800 100,950 The FY2013-14 Proposed Midyear Budget for the Hawthorns (Woods Trust)Endowment fund remains the same as the Adopted Budget at$448,800. Midyear expenditures totaled 22%of the budget. The lead and asbestos abatement and window replacements on the Alpine house will occur in the second half of the fiscal year. Progress on the historic mansion continues, including the structural assessment and stabilization, and rodent control. FISCAL IMPACT Board approval of the FY2013-14 State of the District Report will increase the District's FY2013-14 Operating Budget by$70,500, offset by an equivalent decrease in the Capital Budget. The District's total annual budget will remain unchanged at$41 million. BOARD COMMITTEE REVIEW The Administration and Budget Committee reviewed the proposed FY2013-14 Midyear State of the District report on November 12, 2013, and recommends its approval by the full Board. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS Upon approval by the Board, staff will implement the FY2013-14 Proposed Midyear Budget and Action Plan adjustments. R-13-107 Page 10 Responsible Department Manager: Kate Drayson,Administrative Services Manager Prepared by: Kate Drayson,Administrative Services Manager Lynn Tottori, Sr. Management Analyst David Sanguinetti, Operations Manager Michael Williams,Real Property Manager Kirk Lenington,Natural Resources Manager Meredith Manning, Co-Acting Planning Manager Tina Hugg,Co-Acting Planning Manager Shelly Lewis, Public Affairs Manager Gordon Baillie, Management Analyst, Operations Elaina Cuzick, Real Property Specialist Peggy Koenig, Public Affairs Specialist Contact person: Kate Drayson,Administrative Services Manager Lynn Tottori, Sr. Management Analyst Midpeninsula Regional Open Space District R-13-114 Meeting 13-34 December 11, 2013 AGENDA ITEM 6 AGENDA ITEM Fiscal Year 2013-14 Action Plan Revisions GENERAL MANAGER'S RECOMMENDATION Approve recommended revisions to the Fiscal Year(FY)2013-14 Action Plan to shift additional staff capacity to the Capital Finance Project. SUMMARY At a Board Retreat held on November 8, 2013, the Board of Directors directed the General Manager to accelerate the Capital Finance Project, conduct the necessary research, and prepare the required documentation in the event that the Board selects the June 2014 election as the preferred date to place a District funding measure on the ballot. In order to successfully carry out this direction, changes to the Action Plan for the remainder of the fiscal year are necessary to reallocate staffing resources to complete a number of critical assignments within a very short time frame. The recommended Action Plan revisions are being brought to the Board for review and approval. DISCUSSION The District is contemplating a potential funding measure that could be brought to the voters as early as June 3, 2014. The Board has not yet made a decision on whether to place a measure on the ballot,and if so, when. Nonetheless, the Board currently seeks to preserve the option of holding a June 2014 election, and as such,has directed the General Manager to accelerate the Capital Finance Project in the event that the Board calls a Special Election for June 3, 2014. A number of critical assignments and activities must therefore be completed within a very short time frame to maintain June 2014 as a possibility. These activities include developing ballot measure language, converting the results of the Vision Plan project into a Project List with an accompanying Expenditure Plan, preparing County elections office material, and identifying the most effective accountability structure for the measure. In order to ensure the successful completion of these tasks, revisions to the current Action Plan are needed to reallocate staffing capacity. These recommended revisions are included as Attachment A. Projects are grouped into one of four categories as follows: R-13-114 Page 2 • Projects Completed(April—December) 0 14 projects o This list of projects includes those that have been completed as of Midyear and beyond through December. For a subset list of projects completed through only the first half of the year(September),please refer to Agenda Item 4C. • Projects to Remain on Track(status quo) o 53 projects o These projects were deemed of high priority and important to retain and keep on track for one or more of the following reasons: ■ Project is nearing completion ■ Project meets a mandatory criterion(legal obligation, imminent public safety concern, time sensitive deadline) ■ Project is not impacted by and does not require the same staff members that will support the capital finance project • Projects to Reduce Scope, Extend Schedule, or Increase Consultant Role o 21 projects o These projects were deemed of lower priority,but important to continue making steady although slower progress to not lose momentum or negatively affect ongoing partnerships or outside support. o In the case of Operations Department projects, several deferrals are due to Operations staff resources required for the capital finance project,but more are due to the hire date of the contingent project manager and the significant transition requirements of departmental staff due to retirements of key staff. With the recent hiring of the contingent project manager,numerous projects are commencing,but will continue into FY 2014-15. • Projects to Defer 0 15 projects o These projects were deemed of lowest priority with no major repercussions to deferring their progress or completion. FISCAL IMPACT Approval of the recommended FY2013-14 Action Plan revisions will result in overall budgetary savings,particularly to the Services and Supplies,Property Management, and Capital Projects budgets. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act(CEQA) and no environmental review is required. R-13-114 Page 3 i NEXT STEPS If approved by the Board, staff will proceed with implementing the revised FY2013-14 Action Plan. However, if after further analysis,the Board decides to postpone the funding measure, staff will reevaluate the Action Plan to identify which projects that were designated to be slowed down or deferred can be reinstated as originally planned. Attachment: A. Action Plan Projects Prepared by: Ana Ruiz, AICP, Assistant General Manager 12/6/2013 11:50 AM ATTACHMENT A: ACTION PLAN PROJECTS-RECOMMENDED REVISIONS' fi F 0 Board Room&Portable AV Upgrades IAFS Implementation Remote Access Policy Occupational Risk Management Program Copier Contract Renewal Compensation Study Update District-Wide Intranet Performance Planning and Evaluations Annual Audit Ballot Measure Training Streamline Purchase Order Process Affordable Care Act Analysis and Compliance IAFS Cleanup and Support Records Management Midyear Budget Process and Policies 2009 Employee Survey Update Records Retention Schedule Update District Policies Update Mary Davey Memorial Cooley Landing Mt.Umunhum Radar Tower Interim El Corte de Madera Creek Trail Special Status Species Mapping El Corte de Madera Creek Staging Area Retrofit Work Mt.Umunhum Summit Trail Bay Trail Extension Design Phase Mt.Umunhum Demolition Mt.Umunhum Purple Martin Restoration Mt.Umunhum Grant Administration Mindego Hill Trail Mt.Umunhum Partnerships Mindego Gateway Ancient Oaks Trail c Connection c Mt.Umunhum Bald Mt.Staging Area Hawthorns Site Management Phase I m a Mindego Area Use and Management Plan Amendment Mindego Gateway Staging Area Hawthorns Winterization(roofs,rodent control,bees,tree trimming) Silva Driveway and House Improvements Peter's Creek Trail Bridge Replacement Fremont Older Staging Area Safety Improvements 330 Distel Circle Property Management Capital Finance Project Gullicksen Encroachment Resolution Silva Rental Property Transition Completed partnership purchase of Lobner Driscoll Lease and Management Agreement Christmas Tree Farm New Lease Property with Santa Clara Co.Parks New SFPUC Bay Trail Easement New Land Purchases Land Purchase Partnerships Ridge Vineyards Property Exchange Chiocchi Water System Encroachment Resolution Powell Demolition POST Hendrys Creek Land Purchase Mt.Umunhum Easement Bear Creek Stables RFP/lease 12/6/2013 11:50 AM Saloom= 4 Volunteer Recognition Event 40th Year Celebration Events Mt.Um Project Support Memorial Recognitions(in lieu of benches) Diversity Outreach Monitoring State Legislation Map and Brochure Redesign a Healthy Parks Healthy People Collaborative Monitoring Federal Legislation District Roadside Signage aExplore Potential New Book Idea with a Community Hosted Outreach Events Publisher(Malcolm M) Collaborative Family Programming Legislative Program Update Volunteer Memorial VA 2' =' Hicks Flat Mercury Remediation Vision Plan Mindego Ranch Aquatic Species Management Plan Pond DROS Integrated Pest Management Program Pond DR05 Endangered Species Act Take Permit:Safe Harbors Agreement Lehigh Quarry Reclamation Plan Review Lehigh Quarry Air Monitoring Program Sudden Oak Death Monitoring&Research Monitor Prior Grassland Burns(Core Function) Control of Slender False Brome Guadalupe River Mercury Total Maximum Daily Load(TMDL) La Honda Creek Master Plan Phase I Implementation-Roads Watershed Protection Upgrade El Corte de Madera Creek Watershed Protection Program La Honda Creek Grazing Infrastructure 12/6/2013 11:50 AM Mora Fire Road Upgrade Update District Ordinances Demolition and Clean up of Abandoned Evaluate Feasibility of a Seasonal Ranger Structures[Skyline] Program Permits Database Vehicle Bridge Evaluation and Repair Demolition and Clean up of Abandoned Other Powered Mobility Devices Policy Structures[Foothills Area] R Continue Program to Replace and Upgrade Removal of Abandoned Vehicles Operations Administrative Manual nPreserve Signboards 0 Install Automated Gates at the Purisima Creek Skyline Facility Improvements-Heavy Parking Lot Equipment Shelter Skyline Facility Improvements-HVAC,Floor, Insulation,Road Skyline Facility Improvements-Shop Awning Organizational Health(Operations Department transistion,other trainings TBD) *Projects shown bold letters with yellow highlight are District Wide Key Projects;other projects are Department projects "Several Ops projects are partially deferred due to hire date of Contingent Project Manager,as well as departmental transition due to retirements of critical positions. Others deferrals are due to department administrative staff focus on capital finance project. I Midpeninsula Regional Open Space District R-13-106 Meeting 13-34 December 11, 2013 AGENDA ITEM 7 AGENDA ITEM Approval of a Lease and Management Agreement with Peninsula Open Space Trust for the Apple Orchard and Event Center Properties as additions to La Honda Creek Open Space Preserve, located at 6635 La Honda Road, 5711 La Honda Road, and 5460 La Honda Road in the Town of La Honda in unincorporated San Mateo County(San Mateo County Assessor's Parcel Numbers 082-130-130, 082-140-010,082-150-030,082-150-040, 083-361-040 and 083-361- 100), and Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act, as set out in this report. 2. Adopt the Preliminary Use and Management Plan for the Apple Orchard and Event Center Properties, including the Special Use Requirements, as set out in this report. 3. Allow the following uses to continue at the Event Center: a) Livestock staging and processing to support conservation grazing at the Preserve (via the grazing lease) b) Staging for organized/group rides and access to the tunnel and Preserve roads and trails (via District use permit) c) Agricultural and environmental education events (via District use permit) d) Equine/Livestock Clinics and Trainings(via Facility Use Agreement) e) Team Roping(via Facility Use Agreement) f) LGBT Rodeo for a period of up to two years (via Facility Use Agreement) 4. Authorize the General Manager to: a) Sign a Lease and Management Agreement for the Apple Orchard and Event Center Properties with Peninsula Open Space Trust consistent with the terms and conditions as set out in this report b) Work with the new grazing tenant to formalize the tenant's responsibility for routine maintenance and repair of some of the Event Center grounds and infrastructure through grazing lease c) Develop a Facilities Use Agreement and work with equestrian user groups to formalize their role in the maintenance of the equestrian facilities, to supplement the repair and maintenance work that the grazing tenant would assume. R-13-106 Page 2 d) Work with the Peninsula Open Space Trust to complete land management projects at the Event Center and Apple Orchard properties using available Resource Legacy grant funds. e) Approve special use requirements and a Facility Use Agreement for the interim use of the Event Center(up to 2 years)by the LGBT rodeo. SUMMARY The Midpeninsula Regional Open Space District(District)is considering entering into a Lease and Management Agreement(Agreement)with the Peninsula Open Space Trust(POST)to manage the former Driscoll Ranches Apple Orchard and Event Center properties,which were purchased by POST in December 2012. The following report presents a brief description of these properties, an analysis and recommendation of uses to continue allowing at the Event Center, a recommended Preliminary Use and Management Plan that includes special use requirements, the environmental review analysis,terms and conditions for the proposed Agreement, and the potential impacts of the proposed transaction. BACKGROUND (see map, Attachment A) The 308-acre POST Apple Orchard and Event Center properties being considered for lease by the District are located adjacent to the 5,760 acre La Honda Creek Open Space Preserve (Preserve)and along Highway 84 (La Honda Road). These properties provide a natural extension of the Preserve with frontage along a public roadway, improve the District's ability to patrol and manage the Preserve,help protect the San Gregorio Creek riparian corridor,provide for a potential future public staging area and new trail opportunities for the Preserve,provide grazing support facilities for use by the Preserve grazing tenant(s),and provide an opportunity to continue horse/livestock activities that are important to the equestrian and Coastside community. While the Board of Directors(Board)is not considering purchase the properties at this time, a potential future purchase would provide for natural additions to the Preserve(R-13-60). The properties consist of the 292 acre Apple Orchard property,which is situated on the western edge of the Town of La Honda with San Gregorio Creek bordering its southerly boundary and the Preserve bordering its northerly boundary. The 12-acre Event Center includes ranching and equestrian facilities and a 3.65 acre La Honda Road residential parcel located two miles west of the Town of La Honda on La Honda Road. The Event Center parcel is located on the south side of La Honda Road with the San Gregorio Creek forming its southern boundary. San Gregorio Creek provides high quality riparian habitat for Steelhead and Coho salmon. The La Honda Road residential parcel is located across the highway from the Event Center and is surrounded by the Preserve to the east, west, and north. The District is considering managing the Apple Orchard and Event Center properties under a Lease and Management Agreement(Agreement). This proposed Agreement was first reviewed by the Real Property Committee at the Event Center on June 11, and initially presented to the full Board at a regular meeting on June 26 (R-13-60). During the June 26 meeting, the Board directed staff to further evaluate preexisting community uses of the Event Center and potential stewardship actions to protect and enhance the property's riparian and aquatic habitat. R-13-106 Page 3 A stakeholder meeting was subsequently held at Elkus Ranch on July 22 to receive public input regarding the preexisting uses of the Event Center,resulting in a comprehensive list and description of past and suggested future uses. These uses include livestock staging and processing,organized trail rides, equestrian trainings and clinics,agricultural and environmental education,and rodeos. As part of a Board workshop held at Elkus Ranch on September 10, staff presented the recommended riparian protection measures and the known list of preexisting uses of the Event Center, in addition to a range of potential"use alternatives"(R-13-85). At the workshop,the Board stressed the importance of protecting and retaining the rural character of the properties, as well as allowing for uses and activities that support local agricultural viability in such a way that is realistically manageable for the District given current limitations in staffing and funding resources. The Board also directed staff to gather additional information regarding potential partnership opportunities and/or working with a tenant or outside operator to assist with the management and maintenance of the Event Center. DISCUSSION District staff has collected additional information on the various proposed uses(including their related maintenance and infrastructure requirements),developed recommended special use requirements, explored potential partnership opportunities, and met with the selected grazing tenant for the Driscoll Ranch area of the Preserve. This information serves to further inform the Board's deliberation of whether to enter into a lease agreement for the properties, and if so, understand what outside resources are available to help maintain the Event Center facilities and determine which preexisting uses can be allowed to continue on the property. Event Center Use Assessment and Recommendation Management Requirements by Type of Use To evaluate the management feasibility of resuming prior equestrian and community uses, staff researched their corresponding administrative, insurance, infrastructure, and maintenance requirements based on input and interviews of equestrian groups, the Cuesta La Honda Guild Homeowners Association, District Operations staff, LGBT rodeo organizers, and the California Joint Powers Insurance Authority(the District's insurance carrier). Uses have been grouped based on associated level of general requirements (e.g. land area, infrastructure,permitting). At the lowest level are organized trail rides,which have relatively few requirements. Most other uses, including education events, team roping, equestrian training and horse clinics are grouped in the moderate category. Rodeos require a higher level of requirements, including many more on-the-ground facilities and available land area to function. R-13-106 Page 4 Table 1: Mana ement Requirements Associated with each Preexistina Use Typical Number 10-30 10-50 500-1,500 of Attendees General Liability $1-2M,Education events Applicant responsibility; Insurance Participant may be eligible for $2-4M equestrian,education,and roping Requirements Participant Waiver Waiver groups may be eligible for low-cost group insurance or insurance waiver Use Permit for Education Facilities Use Agreement would Standard use Events,Facilities Use define District/User roles and District Permit permit Agreement for all other Facilities Use Agreement responsibilities;may require uses significant administrative staff time Health/Concession County Permit None None Permit,Liquor License Applicant responsibility Waiver None for education events, Commensurate with use not Cost None all others commensurate to exceed$1,000 per day Applicant responsibility with use rt, + f t ( t n as'j�r ess fir'h� aCt Needs M1S r?+ I} t}s,,� 71. r ^,. <u,n k h � ,4 •k..Fi, i Infrastructure Arena Stock Pens,Stock Alley, Stock Pens,Stock Alley, Arena,Round Pen Arena,Round Pen Rodeos and some equestrian clinics require usage of the pasture west of Parking for<50 vehicles the Event Center for overnight and horse trailers,pasture camping much of which is on a separate parcel owned b POST.The P P Y a r<2 area for roping steers, Parking for up to 250 a t'Parking for 5 lease area under consideration g overnight camping for vehicles,horse traders, Land vehicles and horse includes only one third of this pasture some trainings/ctinics, west pasture for trailers area(see Exhibit B). POST plans to some trainings include a overnight camping mock search and rescue separately lease or sell this parcel using the Preserve located west of the Event Center. Therefore,this area will no longer be available for camping to hold large events such as rodeos. Restrooms,tractor,drag, Restrooms/showers, Rental water truck canopies, tractor,drag,water truck, p None canopies,sound system, Applicant responsibility Equipment sound system,dumpster for manure and trash dumpstcr,tents,bleachers Pastured or hauled-in Livestock None Pastured steers(for roping team) steers,bulls,sheep,and Applicant responsibility oats Occasional mowing, dragging and watering arena surface,additional Use Specific Occasional Occasional mowing, restroom facilities, Maintenance mowing dragging and watering additional parking Applicant responsibility arena surface mowing,seating set up and take down,garbage cleanup and general site prep and cleanup. I R-13-106 Page 5 Road: Annual grading and rocking with additional spot work as needed. Office,corrals, Brushing three times annually around each structure. equipment shed: Water Current potable supply is inadequate;upgrades to the Infrastructure: spring water system across the highway need to be These minimal maintenance tasks General investigated for office and facility water supply. would be necessary,regardless of Tunnel: Annual inspections for repairs;periodic cleaning. what prior uses are allowed to Maintenance Septic system: Annual pumping with periodic repairs&improvements. continue at the Event Center. Site Drainage: Site drainage maintenance and erosion control upgrades to prevent erosion or flooding from winter rains. Corral/Arena: Monthly inspections with occasional. maintenance/repairs. Recommend investment in a tractor,drag,and water truck,or have provided by potential partner or future tenant. Staff estimates that approximately five to six organized trail rides, trainings,or clinics were held at the Event Center annually,team roping occurred weekly between April/May and October, and at most one or two rodeos were held each year. In recent years, only the LGBT rodeo has been held annually. Level of Intensity and Consistency with District Policy Table I outlines the management requirements for the various preexisting uses of the Event Center. Staff has grouped these into three use alternatives based on their intensity of use as summarized below: Compatible Low to Moderate Intensity Uses include livestock staging/processing,organized trail rides onto the Preserve, and agricultural and environmental education. Livestock Staging/Processing Over the last 12 years, a number of the Event Center facilities(corral, cattle chute, scale and alley way to tunnel)have been used to facilitate livestock staging and processing in support of the conservation grazing operation at the Preserve. The Event Center property provides improved access and line of sight for easier ingress and egress(particularly for large vehicles to transport cattle), and is connected to the Preserve via an underground tunnel that extends across La Honda Road. Continued use of the livestock support facilities by the Preserve grazing tenant is considered compatible with District goals and policy,particularly as they relate to resource management and conservation grazing. These facilities are expected to be used periodically throughout the year during cattle loading and off-loading. Use of these facilities can be included as part of the grazing lease. Organized/Group Rides The previous Event Center landowner allowed numerous organized and group equestrian rides to use the site for parking and staging. These groups would then use the La Honda Road tunnel to access the various roads and trails on the Preserve to use as part of their ride. Similar group trail rides are already allowed across many of the District's Preserves via the District's standard use permit system. As such,this low-intensity use is considered compatible with District policy. R-13-106 Page 6 Agricultural and Environmental Education Prior agricultural and environmental education events and activities include the La Honda School Ranch days and 4-H programs, which are considered to be compatible with the District's Mission, Basic Policy and Coastal Service Plan. Similar environmental education events are also allowed to occur at other District Preserves. These uses can be allowed to continue using the District's standard use permit system. The District's Coastside Mission and Service Plan support outdoor environmental education and interpretive programs and the preservation of the rural agricultural character. Moderate Intensity Uses include equestrian clinics and trainings, and team roping. These uses would require insurance and Facility Use Agreements(as opposed to standard use permits). These uses can be considered agricultural-related"special use activities"under the District's Basic Policy. EquinelLivestock Clinics and Trainings Equine/livestock trainings may at times benefit from limited overnight camping to host a trainer from out of the area for consecutive day trainings. This overnight camping would be limited to vehicles and horse trailers and can be accommodated fully within the limits of the Event Center property. San Mateo County Sherriff s Mounted Search and Rescue training includes a mock search and rescue exercise on the Preserve. LGBT Rodeo also conducts one day equine/livestock trainings/clinics, which includes roping and rodeo event practice. The Board could reasonably find that the proposed overnight camping associated with these uses is in conflict with a Service Plan guideline. This Guideline, intended to mitigate fire hazard concerns,prohibits higher-intensity fire hazards related to trail uses, including"smoking, camping,picnic areas, fireworks and off-road vehicle use." (San Mateo Coastal Annexation Area Service Plan, Guideline H.6.8.) Staff believes, however, that it would also be within the reasonable range of interpretation for the Board to determine that allowing camping in these circumstances is consistent with the Service Plan, based on the following findings: 1)it would not be a campground used for general public camping purposes,but only as an associated use for the permittees participating in the horse trainings and clinics;2) the number of persons would be limited to fifty(50) total per night; 3)the number of overnight stays would be limited to three (3) consecutive days; and 4)no smoking or campfires would be allowed. This use is also a pre- existing use. This interpretation was discussed with San Mateo County Local Agency Formation Commission(LAFCO) staff, who also agreed given the Service Plan's prohibition of camping specifically relating to trail use and because pre-existing uses stem from the ranching tradition and economy of the rural San Mateo Coast. Team Roping Team roping involves approximately twenty members, which use the arena, large round pen and roping chute to practice roping steers. The roping season runs from April/May until the end of October. Typically six to eight team members show up weekly for roping practice. Roping involves two riders to practice roping. For cattle ranching,roping is used for restraining steer for vaccinations and herding. Roping is also a recreational hobby or practice for competition in rodeo events and requires six to eight steers, which would need to be rented or transported in by the applicants, and pastured on adjoining District land. R-13-106 Page 7 High Intensity Use Rodeos Rodeos are considered a high intensity use and require much more land and a greater number of facilities to function. This includes parking for up to 250 vehicles,which would extend beyond the limits of the Event Center property onto Preserve land located on the opposite side of La Honda Road. Moreover, a large overnight camping area is also necessary, which has been primarily located on the two properties being retained by POST located west of the Event Center property. POST is leasing these properties to a youth environmental education organization. Therefore,these properties will not be available for continued camping use beyond the next year or two. Concessionaires for food, the sale of alcohol,portable toilets, garbage service,housing of rodeo livestock, installation of public bleachers for attendees, and event management are also required. Based on an analysis of this use, review of the District's Mission, Basic Policy and Coastside Service Plan,as well as Board input at prior meetings,rodeos are a high intensity use that is fully beyond what is allowed by District policy. However, staff has discussed with the LGBT representative and POST about the potential of continuing the LGBT rodeo on an interim basis next year and possibly in 2015 (up to two years total) to allow the LGBT rodeo to transition to another site that provides them the sufficient land area needed to run this event. POST is receptive to accommodating the camping use associated with the LGBT rodeo on an interim basis for up to two years. POST and their lessee will be included in any additional discussions with LGBT. During this two year period, camping and rodeo uses would be relocated outside the San Gregorio riparian corridor. If the Board agrees to this interim rodeo use, staff will develop specific special use requirements and a Facility Use Agreement for this interim use. Event Center Use Recommendation Based on the analysis of management requirements, use intensity, and consistency with District policy, the General Manager recommends allowing the following uses to continue at the Event Center: a) Livestock staging and processing to support conservation grazing at the Preserve b) Staging for organized/group rides and use of tunnel to access Preserve roads and trails c) Agricultural and environmental education events d) Equine/Livestock Clinics and Trainings e) Team Roping f) LGBT rodeo on an interim basis for a period of up to two years Special Use Requirements (excluding LGBT rodeo) In order to ensure that the recommended uses of the Event Center result in only minimal impacts to District staffing and funding resources and are protective of the property's natural resource values and sensitive creek habitat, the General Manager recommends the approval of use requirements for this site and the authority to approve Facilities Use Agreements that are consistent with these requirements. Recommended Use Requirements I. Limit the total number of annual Use Permits/Facility Use Agreements to eight(8)per year (each permitlagreement may allow use of the facilities on multiple days by the same individual or organized group) 2. Uses must be"turn-key"and not rely on District assistance for equipment, setup or clean up 3. Uses must operate within the boundaries of the Event Center Property(Exhibit B), including: R-13-106 Page 8 i. Parking will be limited to a maximum of thirty-five(35)vehicles and trailers ii. Number of participants will be limited to fifty(50) iii. Overnight stays iv. Events will be limited to three consecutive days, including set up and clean up 4. Overnight stay will be limited to three (3) consecutive nights 5. Insurance/indemnification requirements must be met 6. Uses are subject to the conditions of a Use Permit or Facilities Use Agreement, including fee and/or other means to offset District maintenance and administrative time 7. Uses will be subject to the District's Rules and Regulations Partnership Opportunities To further reduce the potential staffing and funding impacts to the District that may result in managing the properties and the various recommended uses,the District has actively pursued a number of partnership opportunities to offset the cost for purchasing the facilities,maintaining the site, and implementing land management projects. Outside Funds to Offset the Purchase of Event Center Facilities The District has discussed with Driscoll Ranches the potential purchase of a portion of the remaining Event Center grazing facilities, such as holding pens and alley ways, for the hauling/off-hauling of livestock to support conservation grazing on the Preserve. If the Agreement with POST is approved by the Board, staff recommends purchasing the grazing facilities at a cost of$12,870. The District has also explored partnership opportunities to facilitate the potential purchase of equestrian facilities, such as the arena and large round pen, for use by equestrian groups. Staff has spoken with equestrian user groups, including members of ETRAC(Equestrian Trail Riders' Action Committee)and San Mateo County Horsemen's Association, about securing outside funds to help purchase the equestrian facilities given that they are specifically for the benefit and use of special user groups, and not the general public. These equestrian groups have expressed their intention to raise funds to minimally cover half the cost of the facilities. The cost of the equestrian facilities is $15,000. Outside funds would need to offset at least half the cost, or$7,500. Staff is working with various equestrian user groups to secure funds to assist with the purchase of these facilities which the District would own. Opportunities to Offset Facility Maintenance Costs Staff has met with the new Driscoll Ranch grazing tenant to discuss potential tenant involvement in the maintenance of Event Center facilities. The grazing tenant has expressed an interest in taking on the following maintenance and repair responsibilities as part of the new grazing lease: the spring fed water system serving the Event Center, the livestock shipping pens and alley ways, cleaning of the tunnel under La Honda Road, mowing around structures, and arena surfacing to prepare the site for permitted uses. The grazing tenant has access to maintenance equipment, including a tractor and drag, to help maintain the facility long term. In addition, representatives from equestrian user groups have expressed interest in assisting with regular facility maintenance, either through financial contributions (i.e., fee payment)or labor contributions(i.e., maintenance tasks such as mowing and arena surfacing). Under the prior ownership,use fees were charged commensurate with the size and intensity of the use, ranging from$20 per person for team ropers to $4,500 plus additional equipment rental fees for the LGBT rodeo. If equestrian and ranching uses are allowed at the Event Center, staff recommends negotiating the fee and/or maintenance contributions as part of a Use Permit or Facilities Use R-13-106 Page 9 Agreement process. These contributions would supplement the repair and maintenance work that the grazing tenant would provide, thereby further offsetting the District's maintenance costs. Grant Funding to Offset the Cost of Land Management Projects POST has secured grant funding through the Resource Legacy Fund to complete stewardship projects at the Event Center and Apple Orchard properties. This funding provides an important offset to cover the costs of projects that need to be completed to effectively manage the properties. POST and the District have met and identified the following potential stewardship projects for the Event Center and Apple Orchard properties: Event Center property: • Improvements to the spring water system serving the Event Center • Removal of invasive plants along San Gregorio creek • Installation of new fencing to buffer San Gregorio creek • Crowning and rocking of the driveway access from La Honda Road Apple Orchard property: 0 Preparation of a road inventory and assessment 0 Implementation of recommended road improvements The Apple Orchard road network consists of three interconnecting seasonal access roads: (1) Sears Ranch Road access, (2)Access from the Preserve to the north via a railroad car bridge,and (3)La Honda Road access via a ford across San Gregorio Creek. Each of these three roads passes through riparian areas, and is not accessible during the wet season. Consideration of Additional Partnership Opportunities (Including Caretaker) Given the numerous potential partnership agreements that the District has pursued to reduce the District's management burden for running the Event Center, staff is proposing to evaluate the residual impact on staff time and resources for administration, monitoring and maintenance of the permitted uses at the Event Center over the next two years to determine if these uses are manageable under the permit/facility use agreement process being established or whether or not (1)the new grazing tenant can assume additional responsibilities or(2) a new Event Center operator/tenant/caretaker is needed to take full responsibility for the administration and management of uses and events. This assessment would be done in conjunction with use and management planning process to evaluate Event Center's potential for public staging and trail access as an amendment to the current La Honda Creek Master Plan. Preliminary Use and Management Plan (Next Steps) If the Board approves the proposed Agreement with POST, staff has prepared a Preliminary Use and Management Plan (PUMP),which would establish a status quo approach to land management during the lease's term. The original PUMP described in R-13-60 dated June 26, 2013 is provided below with additions shown in underlined bold italic and deletions in strikeout text to highlight the new recommended changes that address the special use requirements, as discussed above, as well as the stewardship actions to protect San Gregorio Creek. The PUMP below would take effect upon the signing of the Lease and Management Agreement,and remain effective until a subsequent plan is approved by the Board of Directors. R-13-106 Page 10 Public Access: Designate the properties as closed to tl�e gmenera public access until the La Honda Master Plan is amended to include the properties. Continue compatible,pre-existing community use of the Event Center Property on a permit or facilities use agreement basis, subko to Special Use Requirements provided above.Allow the LGBT rodeo to hold annual rodeos for a Period of up to two years, subiect to a separate facility use agreement and special use requirements. Sips and Site Install private property, closed area and preserve boundary sips where Security: appropriate. Structures and Assess Apple Orchard cabin for potential historic significance. For the Improvements: Event Center Property, assess the need or potential public use of structures and improvements left on the property. Demolish and remove the outbuildings,debris, and equipment that are not useful to the District. Perform basic habitability repairs and assess future uses of the office building. Assess need for water/septic infrastructure upgrades and/or removal. Resource Conduct a detailed resource assessment to develop long-term management Management: recommendations for the property. Use conservation grazing, consistent with the Resource Management Plan, as a vegetation management tool to reduce invasive weeds and encourage native grasses within the property's grasslands. Conduct other interim invasive plant and animal management activities consistent with the District's policies and practices. Assess potential for instrearn or riparian restoration at La Honda and San Gregorio Creeks to enhance Steelhead trout/Coho salmon habitat. For the Event Center Property, • Create a riparian buffer zone south of existing facilities that would still allow for adequate access to the arena, corrals, and riding ring. This buffer would include the installation of kncinr and sirnajee to restrict access within the buffer zone. • Develop plans and seek funding for landform restoration and re- vegetation. • Assess Cape Ivy control methods that would be consistent with the District-wide Integrated Pest Management Program. • Seek funding to develop a feasibility study and plan to enhance large woody debris within the stream channel. • Coordinate with appropriate state and local agencies to ensure that District management of these Properties aliens with regional watershed protection enhancement goals. Rangeland Continue year-round grazing under the existing grazing lease. Amend the Management: existing Resource Management Plan (Rana Creek et al 2005)to include the Event Center and Apple Orchard properties(see Attachment 2 Addendum to Resource Management Plan). Maintain corral system at the Event Center for use in livestock transfer and processing. R-13-106 Page 11 Patrol: Routinely patrol the properties. Wildfire Fuel Conduct conservation grazing, as noted above, as well as other current Management: District-wide fuel management practices. Further assess vegetative communities on the property to determine wildfire management needs and consult with San Mateo County and the California Department of Forestry and Fire Protection in developing a site-specific fuel modification and management program as part of the subsequent planning process. Fences and Install, maintain, and repair gates and fences as necessary to prevent Gates: unwanted livestock movement and facilitate effective rotation. Working with the tenant, fence sensitive riparian corridors to minimize the impacts of cattle and horse access to the stream corridor, if deemed necessary,to protect resources. Install new fences and gates as necessary to prevent unauthorized vehicular entry at the property boundaries. Roads and Keep existing ranch roads for seasonal use in coordination with the grazing Traits: tenant. Limit patrol and maintenance use of the La Honda Creek crossing to the dry season(May 15 through October 15) only. Prepare a detailed road and trail assessment of the property as part of the subsequent planning process. Coastside Operate and manage the property in conformity with the provisions of the Service Plan: Service Plan for the Coastside Protection Program, and the mitigation measures adopted pursuant to the Coastside Service Plan Environmental Impact Report. Site Safety No evidence of any recognized environmental condition has been found on Inspection: the property that has not already been corrected. As with every situation involving older structures and past agricultural use,perform a thoughtful analysis of the specific working conditions before all future maintenance and repairs. Name: Properties will be incorporated as additions to the La Honda Creek Open Space Preserve. Dedication: Withhold dedication of the property as open space at this time. Subsequent Develop a long-term site plan for the property and any other properties Planning: added to La Honda Creek Open Space Preserve, including more detailed plans for grazing,resource management, and public access. Since the property is within the Coastside Protection Area and is subject to the Service Plan, the process for developing a long-term plan involves conducting more detailed resource assessments to inform resource management,range management, public access plans; further consultation with interested government officials, agencies and organizations; and an extensive public input process. The long-term plan will be subject to further environmental assessment under the California Environmental Quality Act(CEQA). R-13-106 Page 12 CEQA COMPLIANCE Project Description The proposed project consists of the lease and management of a 308-acre private property by the District for open space preservation purposes and a concurrent adoption of a Preliminary Use and Management Plan to manage the property as part of the District's La Honda Creek Open Space Preserve. The District would manage the property under the terms of a lease and management agreement, which maintains the land in a natural condition and open to the public on a permit basis and allows for a continuation of pre-existing uses of the Event Center property subject to the eligibility requirements outlined in this report. The La Honda Road residence will continue to be rented,the Apple Orchard cabin may be rented seasonally, cattle grazing will continue, and minor maintenance and repair of the existing improvements will occur. In accordance with the Coastal Service Plan, the project incorporates all of the Coastside EIR mitigation measures which apply to lease and management agreements within the Coastside Protection Area and is subject to the Coastal EIR mitigation monitoring program. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA under Article 19, Sections 15301, 15262, 15323, and 15061(b)(3)of the CEQA Guidelines as follows: Section 15301 exempts operation,repair, maintenance,permitting, leasing, licensing,or minor alteration of existing public or private structures, facilities,mechanical equipment,or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Under the terms of the Lease and Management Agreement and the proposed Preliminary Use and Management Plan, the properties will remain in a natural condition and closed to general public use. The Event Center will be open to special uses on a permit basis. However,no expansion of use of the Event Center will occur as a result of these permitted activities, all of which regularly occurred prior to adoption of the Lease and Management Agreement. Section 15262 exempts a project involving only feasibility or planning studies for possible future actions which the agency has not approved, adopted, or funded. The project calls for further planning studies regarding changes to rangeland or agricultural resource management. No decisions are being made now about future physical changes to use, management or improvements on the property. Section 15323 consists of the normal operations of existing facilities for public gatherings for which the facilities were designed, where there is a past history of the facility being used for the same or similar kind of purpose. For the purposes of this section, "past history" shall mean that the same or similar kind of activity has been occurring for at least three years and that there is a reasonable expectation that the future occurrence of the activity would not represent a change in the operation of the facility. The Event Center will continue to operate in a similar(or reduced) capacity as in the past. The project is also exempt under Section 15061(b)(3), as there is no possibility the actions may have a significant effect on the environment. R-13-106 Page 13 TERMS AND CONDITIONS Lease and Management Agreement(Agreement) Under the proposed Agreement, the District will patrol and manage the properties in accordance with the requirements of the PUMP. The Driscoll Ranches lease of the Apple Orchard expired on November 1, 2013. As part of the Agreement,the following lease or license agreements between POST and Driscoll Ranches are assigned to the District: 0 Event Center may be used for temporary use of the office and storage of livestock equipment until December 15, 2013 0 La Honda residence lease expires on November 1, 2015 o Equestrian License for boarding horses at the Event Center or adjacent to the La Honda residence expires November 1, 2017 The proposed Agreement term is for two years with authority to extend for an additional one year term under the General Manager's authority. The Agreement provides for the District to assume all property management responsibilities of leasing to grazing tenants and a potential Event Center tenant and renting the residential improvements under the District's Property Management Program. Following evaluation of the access constraints of the Apple Orchard property, staff will pursue renting the grassland areas of the Apple Orchard for livestock under the Resource Management Plan Addendum(see Attachment Q. Staff will return to the Board with this matter at a future Board meeting. The District may rent the residential improvements on a month-to-month basis as a private residence under the General Manager's authority. FISCAL IMPACTS Current Coastside Protection Area Fiscal Considerations The property is located within the service area of San Mateo County Fire, and the La Honda- Pescadero Unified School District. Under the terms of the District/County Fire and District/School agreements, the District would not be required to pay the County Fire or School District fees to manage a property under a Lease and Management Agreement(R-13-60). District Administration Time Associated with Event Center Uses Even with the grazing tenant and user groups taking on the majority of the maintenance associated with the proposed Event Center uses, Operations patrol, maintenance, and administration staff hours are estimated at 280 hours, and 40 hours for the rodeo annually to monitor, the recommended eight use permits/facility use agreements at the Event Center annually. Real Property estimates that drafting of template Facilities Use Agreement and entering into agreements with user groups will take 120 hours during the first year and 30 hours the following year. Purchase of Event Center Facilities Upon approval of the Agreement, staff recommends purchase of livestock equipment on the Event Center property including shipping pens, holding pens and alley way to tunnel to support the conservation grazing operation on the Preserve at a cost of$12,870. If partnership and user groups provide funding to assist in the purchase of equestrian facilities at the Event Center, staff recommends purchasing the arena and large round pen at an approximate cost of$15,000. It is anticipated that user groups will fund at least half of these costs. These items would be R-13-106 Page 14 purchased under the General Manager's purchasing authority with funding provided from the District's New Land Budget category. PUBLIC NOTICE Property owners adjacent to or surrounding the subject property, interested parties, Coastal mailing list and the La Honda Creek Master Plan mailing list have been mailed written notice of this agenda item. The agenda and this report have been made available on the District's website. Accordingly, all notice required by the Brown Act and the Coastal Protection Program has been provided. NEXT STEPS Upon approval by the District's Board of Directors,the General Manager will execute the lease and management agreement and deliver an executed agreement to POST. The District's Skyline Field Office would include the property in its patrol and management of La Honda Creek Open Space Preserve. Staff will create a protocol to handle special uses at the Event Center with a goal of minimizing the impacts on staff time and District resources. Once access to the Apple Orchard is evaluated, staff anticipates returning to the Board with a grazing lease recommendation for approval in 2014. District property management staff will rent the La Honda Road residence once vacated. Following consultation with coastal agencies, organizations, and knowledgeable individuals as required by the Coastal Service Plan, completion of required environmental review, and assuming purchase funds have been secured, the potential purchase of these properties is anticipated to go to the Board of Directors for consideration in 2015. Attachments: A. Map B. Event Center Map C. Addendum to Resource Management Plan Prepared by: Lisa Bankosh, Planner III Elaina Cuzick, Real Property Specialist Michael Williams, Real Property Manager Contact person: Michael Williams, Real Property Manager Graphics prepared by: Michele Childs,GIS Technician R-13-106 Page 10 Public Access: Designate the properties as closed to the public access until the La Honda Master Plan is amended to include the properties. Continue compatible,&CE:gLating community use of the Event Center EtWeM on a permit or facilities use agreement basis,sublect to Special Use Requirements provided above.Allow the LGBT rodeo to hold annual rodeos for a Period of up to two years,sublect to a separate facility use agreement and special use requirements. Signs and Site Install private property, closed area and preserve boundary signs where Security: appropriate. Structures and Assess Apple Orchard cabin for potential historic significance. For the Improvements: Event Center Property, assess the need or potential public use of structures and improvements left on the property. Demolish and remove the outbuildings, debris, and equipment that are not useful to the District. Perform basic habitability repairs and assess future uses of the office building. Assess need for water/septic infrastructure upgrades and/or removal. Resource Conduct a detailed resource assessment to develop long-term management Management: recommendations for the property. Use conservation grazing, consistent with the Resource Management Plan, as a vegetation management tool to reduce invasive weeds and encourage native grasses within the property's grasslands. Conduct other interim invasive plant and animal management activities consistent with the District's policies and practices. Assess potential for instrearn or riparian restoration at La Honda and San Gregorio Creeks to enhance Steethead trout/Coho salmon habitat. For the Event Center fteaer • Create a riparian buffer zone south of existing facilities that would still allow for adequate access to the arena,corrals and riding ring d d r This buffer would include the installation of fencing and signare to restrict access within the buffer zone. • Develop plans and seek funding for landform restoration and re- MLgation. • Assess Cape Ivy control methods that would be consistent with the District-wide Integrated Pest Manggement Program. • Seek funding to develop a feasibility study and plan to enhance large woody debris within the stream channel • Coordinate with appropriate state and local agencies to ensure that District management of these Properties aligns with regional watershed protection enhancement roals. Rangeland Continue year-round grazing under the existi ig-jj�grazing lease. Amend Management: the existing Resource Management Plan(Rana Creek et al 2005)to include the Event Center and Apple Orchard properties(see Attachment 2 Addendum to Resource Management Plan). Maintain corral system at the Event Center for use in livestock transfer and processing. ,w. Djerassi ='J Resident —Y 4— Artists \�\AID Area of '� r as L Detai l R u Sts i a n j+. ... R i d�q a t� n'=�arA V'e O��u/l CI J'L Redgate E Ranch — +0\` _ • r "Apple Orchard„ Property 84 it 1 � l a �v cox 9 0 Event Center ( Sam McDonald } (S.M. Co. Park) h. r I �_/ Haskins Hil / r O Attachment A: POST (Driscoll) Apple Orchard Ft Event Center Midpeninsula Regional s �✓,f Apple Orchard Et Event Center Other Protected Open Space Private Property Open Space District or Park Lands (MROSD) v E ® Driscoll Ranch Other Public Agency _ _ Developed Land December, 2013 - Land Trust Non MROSD Conservation Miles . . MROSD Preserves or Agricultural Easement 0 0.425 0.85 V AppteOrc Mid BoardPackrl 11.5a11B-.—d While(lie Distract strives to use the best available digital data,this data does mt represent a legal survey and is lueiely 4 graphic illmtla Uon of geogiaphk teatules. 84 Access Tunnel • E N I d 5Riding 6k Ring A t 01 0 O C t V q� VC r O �o r e - i •igit Glob .G E_ cubed, US S r=.AEA apping,A ro• i•. < < sw MS.f opo tf e GI A U G• unit. e Attachment B: POST (Driscoll) Event Center Midpeninsula Regional Open Space District Apple Orchard Et Event Center (MROSD) La Honda Open Space Preserve November, 2013 � Riparian Habitat Miles • 0 0 025 0.05 dE�rntce.�ler stueyseasanwemafgt&.m.e' While the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. Attachment C Addendum - 1 : Driscoll Ranch — A Resource Management Plan June 2013 i Original Plan Prepared March 2005 By: Rana Creek Habitat Restoration Ecologic ATTACHMENTS TO ADDENDUM: 1. ATTACHMENT A-1—REGIONAL MAP OF APPLE ORCHARD & EVENT CENTER 2. ATTACHMENT B—EVENT CENTER MAP 3. APPLE ORCHARD AND EVENT CENTER ZOOM—FIELD MAP 4. APPLE ORCHARD MAP WITH PHOTO POINT LOCATIONS 5. PHOTO MONITORING—STOCK PHOTOS OF APPLE ORCHARD PROPERTY 2 1 P a g e OVERVIEW: This is an addendum to the original Resource Management Plan, prepared in 2005 by Rana Creek Habitat Restoration and Ecologic, for the 3,681 acre Driscoll Ranch. The original plan was prepared for Peninsula Open Space Trust (POST) in 2005 while the property was under POST's ownership. In 2006 the Midpeninsula Regional Open Space District(District) acquired the Driscoll Ranch in its entirety from POST and adopted the Resource Management Plan as well as lease agreements for livestock grazing and residential structures. This addendum will add two (2) additional properties, the Apple Orchard and the Event Center, totaling 304 acres,to the original resource management plan (2005). BACKGROUND: Location: The properties are situated in rural San Mateo County along La Honda Road (Highway 84) west of the Town of La Honda. The 292 acre Apple Orchard property is situated at the western edge of the Town of La Honda with San Gregorio Creek running along its southern boundary and the La Honda Creek Open Space Preserve (Preserve) along its northerly boundary. The 12 acre Event Center is located approximately two miles west of the Town of La Honda along Highway 84. The Event Center parcel is located on the south side of Highway 84 with San Gregorio Creek running along its southern boundary. Property Description: The 12 acre Driscoll Event Center(event center) is relatively level, located in the flood plain of San Gregorio Creek which marks the properties southern border. The property includes several fenced corrals, horse barns, storage shed, a small office building and a rodeo arena. The San Gregorio Creek riparian corridor is generally densely wooded with a mixture of oak, bays, alders, firs and redwoods. Much of the riparian corridor, located nearest the corral and rodeo arena, has been altered or replaced to accommodate the event centers infrastructure. The apple orchard property consists of rolling grassland ridges, steep wooded and brushy canyons, and a small but impressive redwood grove along San Gregorio Creek which provides high quality riparian habitat. The perennial Herrington Creek touches the western end of the property and an intermittent tributary to it cross the western portion of the property, and San 3 1 P a g e Gregoho Creek forms much of the southern boundary. The property has o central unimproved ranch road with two access points: one fording San C]regohm Creek off ofLa Honda Road which provides seasonal access tm the western portion of the property, and the second off Sears Ranch Road in the town ofLaHonda at the properties eastern boundary. Several springs onthe property are developed for livestock watering troughs, but no ponds are known to be present. The terrain ranges in elevation from 300 feet near San Gregorio Creek up to 840 feet at the properties eastern boundary. Environmental Resources: The event center possesses significant watershed and riparian values along San Gregorio Creek where stee|head trout and Cmho salmon are known tmoccur. The Apple Orchard property received its name sake ase result ofthe small, historic senescent apple orchard located near the western boundary. The apple orchard property includes stretches of San Gregorio Creek and Herrington Creek, both known steelhead and Coho fisheries comprised mf redwoods, alders, and willows. |n addition to the riparian corridors on the property, annual grassland and coastal scrub habitats are present and include coffeeberry, coyote brush, sticky monkey flower, sage, lupine, poison oak, and western leatherwood. The western leatherwood is a rare plant species and can be found between the grassland and wooded riparian area at the north west corner of the property. California red-legged frog and western pond turtle inhabit wetland and creek areas (URS Corporation, biological site � assessment, May 2O13\. Historical Land Use: � Current land use onthe Event Center property includes equestrian facilities and horse barns for � breeding and stabling horses, a small office building, o rodeo arena and a corral facility for livestock handling. The horse facility has received very little use in recent years and is currently � vacant Th� rod�oar�naha� �een U|i �� tohmst�h� Orisco|| AanchRod i t b t � . u � �m np�s ye�rs u the rodeo has not been held there since 2Ol1. The arena iy currently utilized occasionally for � |mco| cowboys to practice roping and cattle sorting. The corral facility is currently utilized as staging for shipping/receivinglivestock andfm i livestock that are run wnthe larger Driscoll Ranch property on the north side ofLa Honda Road. The main Driscoll Ranch is accessed throughatunne| onthenorthsideoftheEventCenterpnopertythatrunsunderLa Road.Honda The tunnel is large enough to allow for livestock and small vehicles to pass 41Pa8e The apple orchard property contains an old barn, a cabin, and livestock water troughs. The property has been utilized for livestock grazing for decades. The old barn and cabin have seasonal access and are located at the west end of the property near the apple orchard. There are nu livestock handling facilities or corrals and the property cannot be accessed bv truck and trailer due tm the condition of the ranch roads and narrow access points. The property has historically been grazed by neighboring landowners with improved access and corral facilities nearby. RECOMMENDED LAND USES Proposed Land Use: EVENT CENTER: The event center staging area and corral facility provide excellent year around access for shipping/receiving livestock and livestock processing for cattle grazing on the Driscoll Ranch. The current corral facility is comprised of some permanent pipe fencing, loading chute, and scale while much of the corral facility is comprised of mobile panels, including the rodeo arena. The current tenant retains ownership of the mobile panels and non-permanent infrastructure. Maintaining a corral at this location is significant to the maintaining livestock grazing operation on the Driscoll Ranch property and corral facility should maintained at the current � � location atthe event center. |n the event that the current tenant vacates the property, anew � � grazing tenant will need to improve the corral facility to replace the mobile panels that are � currently utilized. It is suggested that permanent pipe corrals be constructed as an addition to � the existing permanent corral, either bv the grazing tenant ora qualified contractor. � � Depending on the recreational needs of the District, a small livestock holding field may be � constructed in addition to the corral. The holding field will consist of3-S acres and should be constructed utilizing field fence and barbed wire with a minimum height of 54 inches to ensure livestock do not escape onto La Honda Road or impact recreational infrastructure. Afenced � alley way will need to be constructed to connect the tunnel under La Honda Road to the corrals. � � The equine facilities and horse barn as well as the office building are not associated with the � � � grazing operation. � � APPLE ORCHARD: � � � � � S | PaQe � The 292 acre Apple Orchard property is comprised primarily of annual grasslands, scrub, and oak woodland habitats. Livestock grazing will be utilized tomanage grassland habitat onthe property as well as reduce fire fuel levels by reducing dry forage and litter. Total carrying � capacity estimates for the 292 acres of rangeland on the property are 22 to 25 animal units per year or44io5O animal units for six months. These are estimated stocking rates and first year stocking onthe property, in a normal rainfall pattern, should start with no more than the lower number in the above ranges. Stocking intensity may require a downward orupward adjustment depending on precipitation quantity, distribution and average temperature. The lessee shall be able to make necessary stocking adjustments during the grazing season |norder tm achieve the resource management objectives of the District. Light to moderate year around grazing on the property is preferred to minimize the potential spread of invasive thistles. |f seasonal grazing is preferred, the property should be grazed from December through April with an additional grazing rotation from August through September. Water troughs, springs and natural seeps provide adequate livestock drinking water however, additional spring fed water troughs may be installed to increase livestock distribution and control localized grazing intensity. In addition tm water development, salt blocks and protein supplements may be utilized to increase forage utilization by livestock. Supplemental feeding sights should be located no less than 300 yards from the nearest livestock water source. Photo monitoring and residual dry matter(RDM) measurements will be collected in the fall of � each year prior to the first significant rainfall,typically inSeptember. RDK4 measurements will � be recorded at each photo monitoring point, identified in attachment to this addendum. RDK4 � performance standards are included below: 0 to 30%Slopes: � An average minimum of two inches to three inches of residual dry matter—approximately an average mfGOO-1,0OO pounds ofRDK4 per acre as slopes become steeper. Greater than 30%Slopes: An average minimum of three to four inches of residual dry matter—approximately an average � of1,000tol,2OD pounds per acre as slopes become steeper. � For additional prescriptions regarding invasive plant management, infrastructure improvements/maintenance, and management of special status species, please refer to the original Resource Management Plan prepared for Driscoll Ranch. � � � � � 5 | PaQe � � �� i Djerassl V �`• � a, Resident Artists ♦ •�topa a x f,t of f Detail t u Redogate Ranch ) • a la Lo+ai Lpwrl�y C'♦t a Q "Applo Orchard" Property µ o p * M s ' ., .f A o c r a Evont CoMar � Sam McDonald •- y (S.M. Co. Park► tho e a Attachment A-1: POST (Driscoll) Apple Orchard It Event Center Midponinsula Rogional - Other Protected Open Space Open Spaco District Apple Orchard El Event Center or park Lands Private Property IAIROSO) Driscoll Ranch �' Developed Land - Other Public Agency May.1013 Y MROSD Preserves l*.. Land Trust lion MROSD Conservation e Me 0 041, 09 or Agricultural Easement WAde the oimxt an.es to use the hea&aUWe d*tat data d.,dau does not repre-ant a Wla wr ey and rs—Ly.a jraphc ft tra—0 yeq.apt-rea—, ta,. 00 yap Access Tunnel 7 � y Y$ Y d 8 Proposed Riparian Easement a �c Attachment B: Event Center & La Honda Road Residence Properties{� Midpeninsula RQgional Open Space District Apple Orchard @Event Center Property Boundary (MRO50) Driscoll Ranch May.2013 , a Proposed Riparian Easement e Milea • a 0 0.0+ o.o tMgr U*D+stnct strives to us•:he ben arastabe dsRint dace,th!s data du ewe .iyr 5u y and is m (y a gnphc 1IWstrwr. o!l9W& "C katwes ,via Retwal tto IMROSO) La Honda Creek „T ,,r1 Open Space Preserve ? OPEN (Driscoll Ranch Area) ya Sam McDonald County Park sr'.. •ii �'�_�:�'S' � `��• '.��r,��fJf,l .Y � �''!f'yf�3 2�;��9 �; ' l { r La Honda Creek - Open Space Preserve gr r _ (Driscoll Ranch Area) NIV r r i �t • w .j a MICKNINSILA r fi �fJ REGIONAL SPACE Photo Point 1: Looking West from old barn toward the apple orchard. Photo Point 2: Looking east from the old barn. 11 Page t' Lw Ott^ f4 r Photo Point 5: Looking east from the road near water tanks. Y Photo Point 6: Top of hill looking west back toward old barn and cabin. 13 Page i Meeting 13-34 SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Wednesday, December 11, 2013 AGENDA ITEM 8 REVISED GENERAL MANAGERS RECOMMENDATION. BY motion, authorize the General Manager to issue three Right of Entry agreements for construction and mitigation activities related to Santa Clara County's Stevens Canyon Bridge Replacement Project, subject to any conditions deemed appropriate by the General Manager to obtain a final resolution of the proposed property exchange agreement. Midpeninsula Regional • Open Space District � x R-13-119 Meeting 13-34 December 11, 2013 AGENDA ITEM S AGENDA ITEM Approval of an Agreement to Exchange Real Property Interests with Santa Clara County (County) Roads &Airports concerning County property located on State Highway 9 and surrounded by Saratoga Gap Open Space Preserve(Santa Clara County Assessor's Parcel Number: 503-37-004) and Midpeninsula Regional Open Space District(District)property located along Stevens Canyon Road at Saratoga Gap and Monte Bello Open Space Preserves (Portions of Santa Clara County Assessor's Parcel Numbers: 351-26-002, -003, 351-16-023 and 351-16-014). GENERAL MANAGER'S RECOMMENDATIONS I. Find that the District, acting as a Responsible Agency,has independently considered the Mitigated Negative Declaration approved by County Roads &Airports regarding the Stevens Canyon Road bridge replacement project. Determine that the recommended actions related to the real property exchange are categorically exempt from the California Environmental Quality Act as set out in the staff report. 2. Adopt a Resolution authorizing the Agreement to Exchange Interests in Real Property for roadway and open space purposes between the District and County. 3. Adopt the Preliminary Use and Management Plan for the property granted to the District. SUMMARY The proposed exchange agreement between the Midpeninsula Regional Open Space District (District) and Santa Clara County Roads &Airports (County) involves the District providing the County additional right-of-way easements to replace two bridges on Stevens Canyon Road and access to District land for riparian habitat and stream channel restoration work in exchange for a 4.71 acre County in-holding on Highway 9 as an addition to Saratoga Gap Open Space Preserve. The following report presents a brief description of exchange property interests, a recommended Preliminary Use and Management Plan, the environmental review analysis, and terms and conditions for the proposed exchange agreement. DISCUSSION The following project elements discussion is summarized in the"Terms and Conditions"below. R-13-119 Page 2 County Bridge Replacement Project (see map,Attachment A) Phase 1 At the March 26, 2008 regular meeting, the Board of Directors approved a Permit to Enter and Construct with the County for the Phase I replacement of two County bridges along Stevens Canyon Road as the bridges required a slight roadway realignment affecting approximately 3,700 square feet of District land(R-08-44). Phase 2 of the project is to replace two additional bridges east of the Phase I bridges on Stevens Canyon Road. The County has informed the District that it is at risk of losing its December 2013 Federal Certification date for the project and delaying the project start date from 2014 to 2015 if District approval is not obtained by the end of the calendar year. The Phase I bridges (bridges 37C576 &37C577) were widened from one to two lanes and now meet current safety and fire engine standards. The Permit to Enter was approved with the understanding that the County would return for the property rights after Phase I of the project was completed. The County finished the construction of these new bridges on November 20, 2012, and is ready to permanently secure the property rights. The County is seeking right of way easement rights for 3,780 square feet of District Property and due to the realignment, the County will vacate 4,115 square feet of right-of-way to the District for a net gain to the District of 335 square feet. As part of the Phase I bridge replacement project, the County also requested the ability to utilize 51,634 square feet of District property adjacent to Stevens Creek to meet regulatory agency mitigation requirements. The mitigation work, which was reviewed and monitored by Natural Resources staff, included riparian habitat and stream channel restoration. The original term of the permit was from July 2009 to December 2013. The County is requesting an extension of this permit until December 2022 to allow for continued monitoring of the habitat and restoration work. Phase 2 The County is currently working to replace two more outdated bridges along Stevens Canyon Road(bridges 37C0574 &37C0575), and they are in need of a Permit to Enter(hereafter referred to as Right of Entry)to realign the roadway to accommodate the new bridges. The new alignment will affect approximately 12,484 square feet of District property, and the County will secure the needed permanent property rights after construction is complete. Similar to Phase 1, the County will vacate any excess right-of-way(currently estimated at 4,026 square feet)to the District,which would result in a net gain to the County of 8,458 square feet. The District completed a design review of the proposed bridges, and the County has accepted the District's suggestion to add earth tone coloring to the bridge concrete to help the two new bridges better blend into the natural creek surroundings. In addition,the County is requesting a separate Right of Entry for the ability to utilize an additional 28,825 square feet of District property adjacent to Stevens Creek to meet mitigation requirements. The mitigation work will include riparian habitat and stream channel restoration work and the term would be 10 years. County Conveyance Property At the time the first Right of Entry was approved in 2008,the District identified a 4.7 1-acre surplus County parcel located off of Highway 9, which would be a logical addition to the District's Saratoga Gap Open Space Preserve as it is surrounded on three sides by District land. R-13-119 Page 3 On May 28, 2013, Santa Clara County Roads &Airports secured permission from the County Board of Supervisors to declare this parcel surplus and to negotiate an Agreement to convey the property to the District in consideration for the transactions described above. USE AND MANAGEMENT Preliminary Use and Management Plan(Next Steps) The principal purpose of the Preliminary Use and Management Plan(PUMP) is to establish interim status quo District land management to be in effect between the purchase and the completion of a subsequent long-term plan. The PUMP will remain effective until a comprehensive plan or Master Plan is approved for Saratoga Gap Open Space Preserve. The PUMP includes routine patrol. The property will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Closed to public use. Signs and Site Review and install preserve boundary signs where appropriate. Security: Patrol: Patrol the property utilizing Congress Springs Road(Highway 9). Site Safety There are no known safety hazards on the site. Inspection: Name: Name the property as an addition to the Saratoga Gap Open Space Preserve. CEQA COMPLIANCE Project Description As the Lead Agency on this project, the County of Santa Clara adopted a Mitigated Negative Declaration(MND) on February 7, 2012. The project consists of replacing two existing bridges located on Stevens Canyon Road(a County road) and crossing Stevens Creek. The Project involves the phased demolition and reconstruction of the two bridges and related roadway improvements, The MND considered the replacement project and found that, with the incorporation of mitigations, the project would not have a significant effect on the environment. The action to be taken by the District consists of granting the County right of way easements and Rights of Entry as part of the County's overall Stevens Canyon Bridge Replacement Project in exchange for the County granting a 4.71 acre property to the District as an addition to Saratoga Gap Open Space Preserve. Upon completion of the entire project, the District will grant permanent roadway easements to the County for affected lands, and the County will vacate excess portions of its existing right of way to the District. CEQA Determination As a responsible agency under the California Environmental Quality Act(CEQA),the District considered the MND and determines that no substantial changes in the project or in the circumstances under which it will be undertaken have occurred. R-13-119 Page 4 The District concludes that the acquisition phase of the project will not have a significant effect on the environment. It is categorically exempt from CEQA under Article 19, Sections 15316, 15317, and 15061 of the CEQA Guidelines as follows: Section 15316 exempts the acquisition of land in order to create parks if the land is in a natural condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specifies that the land will not be developed and will remain in a natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest in order to maintain the open space character of the property. This purchase qualifies under these two sections. The actions recommended in the Preliminary Use and Management Plan are also exempt under section 15061(b)(3), as there is no possibility the recommended actions will have a significant effect on the environment. TERMS AND CONDITIONS The Agreement to Exchange Property Interests in Real Property between the County and District includes the following key terms and conditions: 1. Phase 1 of County Bridge Replacement Project : • District will grant County right of way easements, including 3,780 square feet for the completed Phase I bridge replacements. • District will issue an extension of the Right of Entry for Phase I mitigation area (51,634 square feet)until December 31, 2022 at Monte Bello Open Space Preserve. This will allow for continued monitoring of planted native trees and plants and continued invasive plant removal to ensure a successful restoration. 2. Phase 2 of County Bridge Replacement Project: • District will issue the County a new Right of Entry until December 31, 2018 for Phase 2 to replace two bridges on Stevens Canyon Road utilizing 12,484 square feet of District land for bridge construction, and an additional 4,687 square feet for temporary construction staging. • After construction is complete, the District will grant right of way easements to the County for the needed right of way currently estimated at 8,458 square feet. • District will issue the County a Right of Entry for mitigation work on Monte Bello Open Space Preserve for an area of 28,825 square feet along Stevens Creek that expires December 31,2025. 3. County grant to District: • County will grant a 4.71-acre property to the District as an addition to the Saratoga Gap Open Space Preserve. • County will vacate the excess right of way for Stevens Canyon Road after bridge construction is complete, which is estimated at 11,921 square feet. R-13-119 Page 5 4. Escrow for these property conveyances would close on or before December 31, 2018. Title and escrow costs will be split 50150 between the County and District. The District has determined that the exchange of interest in real property is of equal or greater value to the public, and the exchange has been determined to be in accordance with the District's enabling legislation set out in Section 5500 et seq. of the California Public Resources Code. Because the District land needed for the bridge replacements is dedicated land, a unanimous vote of the seven Board members is required to approve this property exchange. FISCAL IMPACT The District will be responsible for splitting any escrow fees and closing costs with the County 50150. These minor costs will be covered from the Real Property Budget. BOARD COMMITTEE RECOMMENDATIONS The full Board previously reviewed this project in March 2008. Therefore, additional Board Committee review is not required for this agenda item. PUBLIC NOTICE Public notice was provided as required by the Brown Act. Adjoining property owners have been mailed a copy of the agenda for this public meeting. NEXT STEPS Upon approval by the Board of Directors, staff will work to execute the easement agreements, execute the grant deed,deliver the executed Right of Entry Agreements, and oversee the construction phase of the project as it impacts District property. The conveyance of the right of way easements to the County and the 4.71 acre property to the District will close escrow on or before October 31, 2015. Attachments: 1. Draft Resolution 2. Location Map Responsible Department Manager: Michael Williams, Real Property Manager Prepared by: Allen Ishibashi, Real Property Specialist Graphics prepared by: Michele Childs, GIS Technician Jon Montgomery, GIS Intern Attachment 1 RESOLUTION 13- RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AND AUTHORIZING ACCEPTANCE OF AGREEMENT TO EXCHANGE INTERESTS IN REAL PROPERTY; AUTHORIZING THE PRESIDENT OF THE BOARD, GENERAL MANAGER OR OTHER OFFICER TO EXECUTE EASEMENT DEEDS WITH SANTA CLARA COUNTY, CERTIFICATES OF ACCEPTANCE FOR THE GRANT DEED,AND QUITCLAIM DEEDS TO THE DISTRICT; AND AUTHORIZING THE GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO THE CLOSING OF THE TRANSACTION (MONTE BELLO & SARATOGA GAP OPEN SPACE PRESERVE-LANDS OF SANTA CLARA COUNTY) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: SECTION ONE. Accepts the Agreement to Exchange Interests in Real Property between Santa Clara County and the Midpeninsula Regional Open Space District and authorizes the President of the Board, General Manager or appropriate officer to execute the Agreement on behalf of the District. SECTION TWO. Authorizes the General Manager, President of the Board or other appropriate officer to execute right of way easement deeds to Santa Clara County and the certificates of acceptance for the Santa Clara County conveyances to the District(grant deed and quitclaim deeds). SECTION THREE. Authorizes the General Manager and General Counsel to execute any and all other documents necessary or appropriate to the closing of the transaction approved in this Resolution. Authorizes the General Manager and General Counsel to also approve minor, or technical revisions to the Agreement and Easement Deeds that do not involve any substantial change to any terms of the Agreement and Easement Deeds, and which are necessary or appropriate to the closing or implementation of this transaction. SECTION FOUR. Directs the General Manager or the General Manager's designee to give appropriate notice of acceptance to the County and to extend escrow if necessary. SECTION FIVE. Authorizes the General Manager or the General Manager's designee to expend up to $2,500.00 to cover the cost of title insurance, escrow fees, and other miscellaneous costs related to this transaction. SECTION SIX. Finds and determines that,pursuant to § 5540.5 of the Public Resources Code of the State of California, the granting and acceptance of these fee and easement property interests are consistent with Public Resources Code §5540.5, that the real properties being acquired by the District are of equal or greater value than the real property interests being conveyed to Santa Clara County, and are necessary to be acquired for open space purposes. . r c i Phase 1 • •Cupertino 35 i Mitigation d, • _ _____ , Area-of• - Phase 2 - � Detail Mitigation is t Phase 1 f j, Completed Bridge Replacement Phase 2 Bridge Replacement .., i e� his Rd Yon a' � 1 1 w !.. v County 9a'h4^ r Surplus Parcel , 35 .`s 0 `f aw '9' -` `yam° -i-•i Attachment A: Stevens Creek Bridges Midpeninsula Regional P Open 0 Space District -. P d Bridge Replacement Q MROSD �J MROSD Preserves Developed Land OOther Protected Open Space Non MROSD Conservation Mitigation or Park Lands P2 or Agricultural Easement December, 2)13 • d County Surplus Parcel Private Property ® MROSD Conservation Miles a or Agricultural Easement e o 025 05 u St-Canyon.bridgesh-nad White the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. l Midpeninsula Regional • Open Space District R-13-120 Meeting 13-34 December 11, 2013 AGENDA ITEM 9 AGENDA ITEM Approval to Conform Employer Paid Member Contribution Resolution for the California Public Employees Retirement System GENERAL MANAGER'S RECOMMENDATION Adopt the attached revised resolution approving the Employer Paid Member Contributions to CalPERS. SUMMARY The District contracts with the California Public Employees Retirement System(CaIPERS) to provide retirement benefits for all regular full-time and part-time employees. CalPERS, informed the District's Human Resources staff that a recent Board-approved resolution needed to be resubmitted in the correct CaIPERS template to accurately reflect the changes in Board Appointee retirement contributions. DISCUSSION The Board of Directors recently completed the annual evaluation process for the Board Appointees for Fiscal Year 2013-14. As of result of the process, on October 23, 2013, the Board approved salary and retirement contribution adjustments for the Board Appointees,which includes the General Manager, the General Counsel and the Controller. Consequently, the Board Appointees were required to increase their retirement contributions to CaIPERS from 2% to 6%at the beginning of the first pay period following approval and as allowed by CaIPERS. To implement this change in retirement contributions, the District's Human Resources staff was instructed by CalPERS to resubmit the Employer Paid Member Contribution(EPMC)resolution using the appropriate CalPERS template. The revised template does not change the existing Board Appointees contracts or the terms recently approved by the Board; it simply reflects the standardized format that CaIPERS requires. COMMITTEE REVIEW Not required on this action as this is technical change required to implement previously Board approved action. R-13-120 Page 2 FISCAL IMPACT None, as this was previously approved and now implemented. PUBLIC NOTICE All public noticing requirements of the Brown Act have been met. No additional notice is necessary. CEQA COMPLIANCE This item is not subject to the California Environmental Quality Act(CEQA). NEXT STEPS If approved,the employment agreements will go into effect immediately. Attachment: 1. Resolution Approving Adjustments to the Employer Paid Member Contributions to the California Public Employees Retirement System Submitted by: Human Resources Supervisor, Candice Basnight RESOLUTION NO. 13- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS WHEREAS, the governing body of the Midpeninsula Regional Open Space District has the authority to implement Government Code Section 20636(c)(4)pursuant to Section 20691; and WHEREAS, the governing body of the Midpeninsula Regional Open Space District has a written labor policy or agreement which specifically provides for the normal member contributions to be paid by the employer,and reported as additional compensation; and WHEREAS, one of the steps in the procedures to implement Section 20691 is the adoption by the governing body of the Midpeninsula Regional Open Space District of a Resolution to commence paying and reporting the value of said Employer Paid Member Contributions (EPMC); and WHEREAS,the governing body of the Midpeninsula Regional Open Space District has identified the following conditions for the purpose of its election to pay EPMC; and • This benefit shall apply to all employees of the Board of Appointees group. • This benefit shall consist of paying 2%of the normal contribution as EPMC, and reporting the same percent(value)of compensation eamable*(excluding Government Code Section 20636(c)(4)) as additional compensation. • The effective date of this Resolution shall be October 28,2013. NOW, THEREFORE, BE IT RESOLVED that the governing body of the Midpeninsula Regional Open Space District elects to pay and report the value of EPMC as set forth above. BY (Name of Official) (Date adopted and approved) (Title of Official) *Note: Payment of EPMC and reporting the value of EPMC on compensation eamable is on pay rate and special compensation except special compensation delineated in government code section 20636(c)(4) which is the monetary value of EPMC on compensation earnable. 1-9nne Farris 15710 Montebello Road-Cupertino-California 9501+ +03-W-4096 December 1,2013 via email: ssommQ[@0pgnWAq".or, Ms. Sandy Sommer Senior Planner Midpeninsula Regional Open Space District (MROSD) 330 Distel Circle Los Altos,CA 94022 Re: Notice of Intent to Adopt a Mitigated Negative Declaration MROSD and Ridge Vineyards, Inc. Dear Ms. Sommers: Just before"Thanksgiving, I became aware of the Ridge Vineyards Land Exchange Initial Study, dated November 2013. The length of this document (149-pages) and scope of this project warrants a comprehensive review and evaluation by every resident on Montebello Road. Because this proposed project has enormous implications for us residents that go far beyond the impact on bats and rats,which are discussed in great detail in the proposal,and the deadline for comments is only a few days away—with a Thanksgiving holiday inbet-,veen—I am requesting a 180-day delay in the approval of this project. While bats and rats have a role in the sensitive ecosystem in which we five and thrive,there are other considerations that we resident,-,would like to evaluate,including,but not necessarily limited to,the following. Improper Notification: Most of my neighbors were completely unaware of this project until just a few days ago,including myself. Given that this project will impact every resident on Montebello Road, for those who were notified, they were given insufficient time to evaluate the project,and because very few were notified at all,it is fair to state that the scope of notification was grossly inadequate. We residents need time to notify everyone,and everyone needs to have time to evaluate the project. Maps: We request maps that fist records of survey that locate the comers and lines of the proposed areas. Such maps would be dated and signed by a licensed surveyor. Please provide clarification on Map 3.1, the Fee Title Exchange Map,which seems to indicate that Ridge property already encroaches on Open Space land. Santa Clara County Planning Department: We would like copies of any and all communications since the genesis of this proposed project between Ridge Vineyards, the Santa Clara County Planning Department,and MROSD. Ms.Sandy Sommer MROSD December 1,2013 Lot Line Adjustment: We would like copies of this approval and all related communications related to this process. Please provide the reference to the confirmation of the lot line adjustment. If this has indeed been approved,Please provide the documentation. Well Drilling Permit: Please provide a copy of the Well Drilling Permit and any and all related documents. Water/Hydrology Report: Please provide calculations used to determine amount of water used for growing grapes,i.e.,gallons of water used per vine per year. This calculation should include estimates number of vines per acre. To that end,we would like to review any and all hydrology reports;if none exist,we request that an independent hydrology review be conducted. Traffic: We anticipate an impact on the physical road from the weight and volume of trucks, increased noise levels from traffic,and safety concerns for residential drivers,bicyclists,and pedestrians. Use Permit: Currently,Ridge has a use permit to produce 10,000 cases of wine per year, a capacity far exceeded for decades. Expanded Agricultural Activity: This may in an expansion of worker housing,expanded use of pesticides, herbicides,and other chemicals that may negatively impact the quality of ground water. Independent Environment Impact Report: Has there been an independent environmental impact report been conducted? If so,we would like a copy of such report. For these reasons,we request a 180-day delay in the approval of this proposed project to give us residents sufficient time to evaluate all relevant documents so we can become properly informed and,if necessary,secure the advice and counsel of other professionals. Please confirm receipt of this document,and let me know your course of action by end of day on Tuesday,December 3,2013,which is 24 hours ahead of the deadline for public response. 4 Th k you for your time and consideration. ,h in rely, ' --- L n Fla Resident and Property Owner of Montebello Ridge CC: Supervisor Joe Simitian Kristina Loquist Kris tina,loquist@bossccgQv.Qrg Scott Strickland scott,stTicklan Ldabgs.scegmorg Montebello Road Homeowners Association 2 Ridge Winery Immediate Neighbor Residences Notification List 13001 Montebello Road Cupertino, CA 95014 Owners: Richard & Denise Voss 13201 Montebello Road Cupertino, CA 95014 Owner: Patricia Dashnaw 13205 Peacock Court Cupertino, CA 95014 Owner: Atui & Preeti Sharan 13208 Peacock Court Cupertino, CA 95014 Owner: Frank &Anita Hong 13212 Peacock Court Cupertino, CA 95014 Owners: Christine &Alan Loudermilk 13215 Peacock Court Cupertino, CA 95014 Owner: James Remedios 13220 Peacock Court Cupertino, CA 95014 Owner: Daguo Tang 13225 Peacock Court Cupertino, CA 95014 Owner: Rangarajan & Premalata Raghurarn 13228 Peacock Court Cupertino, CA 95014 Owner: Paul Gallo 13350 Montebello Road Cupertino, CA 95014 Owners: Carol Berluti & Marilyn Levinson 13360 Montebello Road Cupertino, CA 95014 Owner: Elmano Homem 13119 Montebello Road Cupertino, CA 95014 Owners: Ahcehn & Matthew Miau 13231 Montebello Road Cupertino, CA 95014 Owners: George & Li Gau 13261 Montebello Road Cupertino, CA 95014 Owner: Tarnzen White 14045 Montebello Road Cupertino, CA 95014 Owners: Ross & Babette Jensen 13811 Montebello Road Cupertino, CA 95014 Owners: Cheryl & Carl Bohley 13075 Montebello Road Cupertino, CA 95014 Owners: Pradyot & Bharti Kansara 13095 Montebello Road Cupertino, CA 95014 Owners: Julie & Mike Chang 13995 Montebello Road Cupertino, CA 95014 Owner: Donald Jones 14025 Montebello Road Cupertino, CA 95014 Owners: Tamara and Craig Pow 13355 Montebello Road Cupertino, CA 95014 Onwer: Letizia Picchetti 14500 Montebello Road Cupertino, CA 95014 Owner: John Wu & Robin Gau 15055 Montebello Road Cupertino, CA 95014 Owner: Norman Eng and Linda Tu 15120 Montebello Road Cupertino, CA 95014 Owner: Kazuyo & Howard Levitan 15010 Montebello Road Cupertino, CA 95014 Owner: Chip and Shirley Little 15100 Montebello Road Cupertino, CA 95014 Owners; Judy & Mark Cunha and Paul Mikulaco 15150 Montebello Road Cupertino, CA 95014 Owner: Henry Mikulaco 15030 Montebello Road Cupertino, CA 95014 Owner: Vickie & Martin Baccaglio 15050 Montebello Road Cupertino, CA 95014 Owner: Lois Ortmann 15060 Montebello Road Cupertino, CA 95014 Owners: William Wood & Noel Relyea 15070 Montebello Road Cupertino, CA 95014 Owner: Frank & Patricia Donaldson 14151 Montebello Road Cupertino, CA 95014 Owners: Pahlavan Family 15042 Montebello Road Cupertino, CA 95014 Owners: Anya & Jerome Kroth 15040 Montebello Road Cupertino, CA 95014 Owner: Gayle Hayes; 15591 Montebello Road Cupertino, CA 95014 Owner: Phillip Tomac 15601 Montebello Road Cupertino, CA 95014 Owners: Ali Nordskog 15671 Montebello Road Cupertino, CA 95014 Owner: Nick Infantino 15681 Montebello Road Cupertino, CA 95014 Owner: Nancy and Clayton Thompson 15611 Montebello Road Cupertino, CA 95014 Owners: Barbara & John Brown 15571 Montebello Road Cupertino, CA 95014 Owner: Feskanich & Tattana Springfield 15595 Montebello Road Cupertino, CA 95014 Owner: Dallas Hodgson 15545 Montebello Road Cupertino, CA 95014 Owners: Michael Jr. Morrissey &Tracey McCarroll 15565 Montebello Road Cupertino, CA 95014 Owners: Carrie & Robert Zeidman 15945 Casa De Pino Cupertino, CA 95014 Owner: Martin Hammond 16100 Casa De Pino Cupertino, CA 95014 Owners: Robert Welles & Jane Relyea 15955 Montebello Road Cupertino, CA 95014 Owners: Christina & Michael Jr. Boyd 16105 Montebello Road Cupertino, CA 95014 Owner: Leslie Pantling 16505 Montebello Road Cupertino, CA 95014 Owners: Rebecca & Donald Naumann 17050 Montebello Road Cupertino, CA 95014 Owners: Margaret& Bill Betchart 17075 Flintlock Road Cupertino, CA 95014 Owners: Karen & Bud Fellom 16006 Montebello Road Cupertino, CA 95014 Owners: Donna & Orion Larson 15710 Flintlock Road Cupertino, CA 95014 Owner: John Schafer 15986 Flintlock Road Cupertino, CA 95014 Owners: Alicia & Ric Mommer 15988 Flintlock Road Cupertino, CA 95014 Owners: Lela & Gary Hartley 16000 Flintlock Road Cupertino, CA 95014 Owners: Wilma & Robert Stodieck 15960 Flintlock Road Cupertino, CA 95014 Owners: Jean & Dick Gasperini 15970 Flintlock Road Cupertino, CA 95014 Owner: Darren Donnelly 15990 Flintlock Road Cupertino, CA 95014 Owners: Hannes Vogel 15979 Flintlock Road Cupertino, CA 95014 Owners: Judy & Jim Haughey 16008 Flintlock Road Cupertino, CA 95014 Owners: Frances & Jonathan Axelrad 16012 Flintlock Road Cupertino, CA 95014 Owners: lone & Thomas Binford 17060 Montebello Road Cupertino, CA 95014 Owner: Jean and Scott Demouthe 17599 Montebello Road Cupertino, CA 95014 Owners: Tracie & Mark Carbone 17595 Montebello Road Cupertino, CA 95014 Owners: Michele Small 17589 Montebello Road Cupertino, CA 95014 Owners: Rosemary &William Tinsley 17655 Montebello Road Cupertino, CA 95014 Owner: Antonio Rigoni 17700 Montebello Road Cupertino, CA 95014 Owner: Robin Douglass 18101 Montebello Road Cupertino, CA 95014 Owner: John Vidovich 17070 Montebello Road Cupertino, CA 95014 Owners: Frances Bennion &Tony Doheny � Citizens for East Shore Parks PO Box�� Albany, CA 94706 Office: 520BCerrito Plaza, BCerrito CA 94530 510.524.5000 eastshorepark@hotmaii.com wmw.euatshomporkong Decernber2O13 � Dwight � "Steele Dear Parks Supporter' f�ne�maCu-Cho� ' (/9/4'2002) Sylvia ��urEast Bay shoreline has had another ste|bryear with nnanyrnoregood tidings � � EnerituaCo'Chuir to come with your continued support of Citizen for East Shore Parks' (CESP) Secretary efforts to preserve and create parks. RobertChaaa\y President The renamed McLaughlin Eastshore State Park was celebrated by park advocates Norman LaForce throughout the year. Ona beautiful sunny day in November 1OO people were Vice President present to honor Sylvia McLaughlin, representing the multitude of citizen activists � Doris1oan who Sylvia rnadebrief comnrnentsprior tothe � Recording Secretary unveiling of the new McLaughlin Eastshore State Park sign at the main entrance TeddiBoQgins on University Avenue in Berkeley. Co-Treasurer Ed BennettCESP's goal to "complete"the Park was advanced by the signing of the new Co-Treasurer 30-year operation and management agreement between East Bay Regional Park � 8n /e�» Directors: District (EBRPD) and the California Department of Parks and Recreation.The � Ellen Barth Alan Carlton agreement simplifies long-term Park management under EBRPD, allows local Shirley Dean decision making, and includes a $S million state commitment 10 fund the |on8- � Stepm Donald awaited Berkeley Brickyard design and restoration. Granholm Jeff Inglis Larry Kolb One of CESP's major campaigns this year was to push for Albany's waterfront to Robert Lieber Kitty McLean become a safe and healthy place for the public to eniov. [ESPis eager to see the � � Toni /Neat*r Albany Bulb fully incorporated into McLaughlin Eastshore State Park as was Ronhd|eNason TnnySustak intended in the lease with the State,the Park General Plan, and the Albany RiohVVdNinQ General Plan. Thanks to park advocates like you who sent letters and email and � Peter Weiner attended city meetings,Albany City Council is moving forward to enforce its no Advisory Board: camping ordinance.The City is doing the necessary preparation sothe KonBukowoW � Arthur Feinstein management of the Park may be transferred to EBRPD. CESP applauds the City's � StanaHemrne efforts to assure that shelter and social services will be offered to all campers. � David Lewis Mark Lio|ioo Mike thanks to EBRPD's response Betty Olds to our pleas to remove it.The District has used this dirt as a source for projects Elected Officials: Hon. Marge Atkinson such as the Atlas Road entrance to Pt. Pino|e Regional Shoreline Park. And,after Hon.Tom Bates years of planning, a new Berkeley Bay Trail connection between the City of Hon.Whitney Dotson Berkeley with McLaughlin Eastshore State Park and the Berkeley Marina was Executive Director: completed in October. Patricia V.Jones Administrative Assistant Cameron Wilson The mission of Citizensfor East Shore Parks bm create onecklace of shorelineyark-sjroin the Oakland Estuary m the Carquinez Strait � � | \n November CESP helped assemble SF Bay and San Pablo Bay shoreline organizations for the first San � � Doris Sloan,CES9Recording Secretary, inspired bv unity among � � Bay advocates of the 60s and 70s, encouraged this gathering. More than 20 participants gathered at the Shorebird Park Nature Center for a half-day of networking and collaboration. Doris Sloan and Florence � LaRixiere (Citizens Committee to Complete the Refuge) motivated the group with success stories ofhow � � they saved so much of our bay shoreline from development. A second meeting is planned in spring 2014. � Expansion of McLau��p��h��-��d��t? � - ttoth shoreline and � m The proposed project,adjacent e� ore ne � Hoffman Marsh is home to creeks, woodlands and rare coastal prairie. CESP is advocating for the preservation and protection of these natural resources. ° project area includes the former sites of � chemical manufacturers Zeneca and Stauffer Chemical,as well as the Liquid Gold site and the Stege Pistol ran8e.[ESP is concerned about site safety due to hazardous waste and contaminated soil that � have been improperly disposed in this area. � � * CESP continues to advocate for expanding parkland on the North Richmond Shoreline on properties south of Pt. Pinole Regional Park. w The new eastern span of the Bay Bridge is a monumental project that includes a proposal for a park � _' —- - ~ e. CESP is excited about additional east shore parkland and we are anxious to see Gateway Park come to fruition.VVe will continue tomake suggestionsfor this new park in Oakland and encourage linkages to the SF Bay Trail. � Our shoreline is a valuable resource and people can view that resource in different ways. CESP believes that parks and open space have incalculable value in our densely populated Bay Area.Open space is essential for wildlife habitat and open space along the shoreline helps address the threat of rising tides brought on through climate changes. Please help CESP work on these important issues. Give as generously as you can,either by sending a check in our return envelope orby donating through our websiteat . Thanks again for your support! Sincerely yours, � '~ ^ | � Jc� S Patricia Vaughan Jones Executive Director ps: Please don't delay! Conservation[sm lasting investment. Your gift ls urgentl needed tohelp CfSP create o necklace of shoreline parks. Supporting o - ' u6"noioc\uJc: GoQouGxtc.\uJu6onSocinty--SiczmC|ub--Suvc6c8oy—Ou@uu6Watcz6outCouh600-- D,zkcicT Partners6`zPurkp--Cub6orm^N^tioY|vu,Socirty--Bco|oyyCcuter—`EovirvumcutJDc6,nse--Ci6zeosCoouuitt,cto Complete the Refuge—Friends nf Aquatic Park—Oceanic Society—Regional Parks Association—Urban Creeks Council—CA State Parks Foundation—Citizens for the Albany ShooUu,--Coutru Costa Hills Clu6--N8SOS.\(Letterhead created b7 word processor) C A L I F 0 R NIA P l A December 5, 2013 Mr. Curt Riffle Board Member Midpeninsula ROSD 330 Distel Circle Los Altos, CA 94022 Dear Mr. Riffle: RE: Executive Committee Vacancy As you know the California JPIA is governed by a Board of Directors composed of a representative of the governing body of each of the member agencies. Members of the Board annually elect an Executive Committee of nine that meets monthly to conduct the affairs of the Authority. Executive Committee Member John Lyon was not reelected to his seat on the Artesia City Council on November 5, 2013. As he is no longer on the City Council, he is no longer eligible to serve on the Executive Committee. At its meeting of November 20, 2013, the Executive Committee decided to till the vacancy by appointment. Any member of the Board of Directors may apply. As a member of the Authority's Executive Committee, all prospective candidates must be willing to commit at least one evening monthly for the Executive Committee meetings, which are usually held on the fourth Wednesday of the month, commencing at 5:30 p.m. Special circumstances may require additional meetings. All meetings of the Executive Committee are held at the Authority's office in La Palma, with the exception of the annual workshop in late April, which is held in varying locations. The next Executive Committee workshop will be held April 24—April 26, 2014. Executive Committee members receive a per-meeting attendance Iee as compensation. The California JPIA is a leader among municipal self-insurance pools, and continues to innovate new ways to effectively serve its members. The Executive Committee sets policy for the Authority, approves the self-insurance program for the members, and addresses issues that influence the financial strength of the pool. CALIFORNIA JOINT P(_-)WFRS INSURANCE AuTtIC7RITY 8091 2vli)ODY STRFiEiT, LA PAIAIA, CA 90623 THE. (562) 467-8700 FAX (562) 860-4992 ExeWtive Committee Vacancy December 5, 2013 Pace 2 The ideal candidate will possess a willingness to learn, a commitment to the concept of municipal pooling for general liability and workers' compensation exposures, and an ability to work effectively in a group of equally dedicated public officials. A background in insurance is not required to serve effectively on the Executive Committee. The process, which has served well in the past, consists of r6sum6 screening, interviews, and appointment by the Executive Committee. The Executive Committee encourages the submission of a letter of interest and a r6sum6 from members of the Board of Directors who would like to serve on the Executive Committee. Individuals must be the duly appointed Director representative of their agency at the time of the interviews. Alternates are not eligible for consideration. The schedule for this process is: Notice to the Board of Directors mailed December 5, 2013 Letters and r6sum6s returned by January 6, 2014 Interviews January 15, 2014 Appointment on January 22, 2014 The interviews on January 15, 2013, will be held beginning in the late afternoon or early evening. Letters of interest and resumes should be addressed to Curtis Morris, President of the California JPIA, 8081 Moody Street, La Palma, CA 90623. They should be received at the Authority office by 5:00 p.m. on January 6, 2014. Sincerely, Curtis Morris President Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: December 11, 2013 Re: FYI Mideninsu Open Space(Dist get nal Memorandum DATE: December 11,2013 MEMO TO: MROSD Board of Directors FROM: Gina Coony,Planner III and Alex Roa,Planner I SUBJECT: Mindego Gateway Staging Area and Audrey Rust Commemorative Site Update Construction of the Mindego Gateway Staging Area is complete,with the exception of the installation of parking space wheel-stops,which are back-ordered. Once these are installed and final building inspection completed the site will remain closed to the public pending execution of a Stormwater Maintenance Agreement,which is currently in negotiation between the District's Assistant General Counsel and San Mateo County Legal Counsel. Under discussion are the regulations that apply for general construction sites,but may be inappropriate for the Staging Area. These regulations do not apply to public safety,but instead address water quality;therefore,if a resolution to the Stormwater Maintenance Agreement cannot be reached by the end of the calendar year,staff will seek County approval to allow concurrent public use of the site while issues associated with the Stormwater Maintenance Agreement are being resolved. Construction of the Audrey Rust Conunemorative Site,which is adjacent to the newly completed Staging Area,has also been completed(see map inset below). Trail Connections and Staging Area Audrey Rust Commemorative Site (bicycles and (no bicycles or equestrian use) equestrians allowed) --- Signage to be added I `�7 r v The Staging Area and trail connections to the interior of the Preserve were designed to be multi-use,open to hiking,bicycling and equestrian use per Board approval. The Commemorative Site and short concrete walkway,however,are open only to hiking use. This site is intended to provide a contemplative space that is fully accessible to all physical abilities,including individuals with limited mobility or other physical challenges who seek an open space experience. Limiting access to the Commemorative Site to hiking use is consistent with District policy,which allows hiking access to all open areas. Staff will add signage indicating that bicycles and equestrians are not allowed on the Commemorative Site,and instead directing them to the nearby bicycle racks and posts to secure their bicycles and horses while they visit this particular site. Next Steps Staff will order and install one signpost and two trail use signs for the Commemorative Site. These signs will be small(approximately 6"by 6")and follow standard District sign layouts. FYI - Highlights of the Public Affairs Department 10/1— 11/30 Hosted Events: 10/3: Ward 2 Board Director Breakfast with Yoriko Kishimoto-Community leaders were invited to participate and learn about MROSD's Vision Plan. Media: Continuing to grow media list, particularly ethnic media • Added 25 new contacts representing Spanish, Chinese, Korean,Japanese and Indian press. Community Outreach: Events Attended 10/5: Redwood City Port Fest-This focused on active youth who use the bay area for team sports like sailing and rowing. Our goal was to engage them with information about nearby Ravenswood and other preserves. (Redwood City) 10/23: Santa Clara County League of Conservation Voters—Award Honoring MROSD's 40 years of Environmental Service (Monte Sereno) 10/26: 22nd Annual Audubon Wildlife Education Day at Blackberry Farm (Cupertino) 10/27: Portola Valley Bird Day (Portola Valley) 11/6: SRI Health and Fitness Expo both to share information about outdoor activities (Menlo Park) 11/22 Bay Area Open Space Council's "Harvest Gathering: Food, Water, Climate, People and the Land that Ties it all Together" \ , a � = 1 r • Midpeninsuia Regional ,� • ' Open Space District Social Media: • Facebook—the MROSD facebook page reached a high of 727 "likes"which is a 10%increase since September(last FYI) • Twitter—the MROSD Twitter feed has reached a high of 1069 "followers",which is a 9% increase since the end of July(last FYI) FYI - Highlights of •lic Affairs Department 11 1 1 • Instagram—Anew social medium for MROSD that kicked-off June land has 68"followers"a 19%increase from Sept Web Site: Openspace.org had an average of 27,000 monthly visitors, a 9%increase from October/November 2012. • The Preserve and Activities pages continue to be the most visited on the site. In the past year we have seen an increase in the amount of users accessing the site from mobile devices and tablets. Current usage: 72%- Desktop(-4.3%decrease from 2012) 19%- Mobile (75% increase from 2012) 10%-Tablets (41% increase from 2012) The website has been successfully moved from a shared to a dedicated server for better security and stability. Volunteer Programs: Outdoor Service Projects Volunteers participated in 15 Outdoor Service Projects including 12 Preserve Partner, 1 Village Harvest, 1 Antea Group, and the annual REI/Bay Area Ridge Trail Service Day project. Seeded and spread straw over 3 acres of the Skyline Ridge Tree Farm Restoration Area in one day(15 volunteers * 4.5 hours), compared to$8100 for 1 acre with a contractor saving the District over$24,000! Village Harvest Volunteers harvested 756 pounds of apples from the Stevens Canyon Ranch Orchard. The apples will be passed on to local food agencies to help feed the hungry in our community. • 11/14 Mindego Gateway Project. Volunteers planted native vegetation and that they had salvaged prior to all the construction and spread straw .� over the area. Allowed for re- introducing of the same plants after construction was 4L+' completed. - - - Other Volunteer Updates to Note • Planned, scoped, and scheduled the Winter 2013/14 Outdoor Service Projects • Began 2 new Eagle Scout Projects • 900 Trail Patrol Hours logged 0 Two new ARMS volunteers were trained and assigned work sites FYI - Highlights of the Public Affairs Department • Yearly Fall Deer Surveys were completed at 8 preserves.24 volunteers logged 120 hours. Volunteer Stats(2007 to current) • 47%live in Santa Clara County • 41% in San Mateo County • 12%from SF, East Bay, Santa Cruz and other counties. Docent Programs: Outdoor Activities(Docent-led): Docents provided 39 outdoor activities(walks, hikes, rides)at 16 different preserves with close to 400 total participants. Highlights- 0 Oct-Halloween Bat Hike attracted 65 participants at Skyline Ridge/Daniels Nature Center— attendance not anticipated by the docents • Oct-Resolution's 60th Anniversary hike at El Corte de Madera Creek to commemorate the historic aviation disaster that occurred there. • Nov-Photography hike was offered in November that provided great fall light and a beautiful sunset for taking perfect or practice shots. Healthy Parks, Healthy People Initiative: The multi-organizational Healthy Parks, Healthy People initiative continued with First Saturday HEALs activities-October at Picchetti Ranch and November at Russian Ridge. HEALPEOPLE SAY Arena: David C.Daniel Nature Center: The last day for the Nature Center season was November 24. Nature Center Hosts greeted close to 600 people,about a 1/3 of which were children.The Nature Center will re-open in April 2014. great hikes and things to discover on the District's preserves,for a total of 2,951 visitors this year(Apr- Nov.). Request Hikes Docents responded to requests to lead special groups out on a moms hiking group,a night hike for a church group,a home school group, boy scouts,and a small group of POST donor recognition memorial monitors (volunteers). Advertising: Caltrain and Samtrans Ad Cards will begin another round beginning Feb 1"with new ads that are currently being created.These will be posted for 12 weeks. riI Publications: Printed Mate a s& "Explore Your Backyard"has been translated and is now available in Korean,Spanish and Chinese. i I FYI - Highlights of the Public Affairs Department 10/1— 11/30 Monthly"Take a Hike"Activity Calendars Take a Hike • Oct. Hikes and Rides sent 10/1 and Nov sent 11/1 to HR contacts from local companies. OCT. ACT �w UPCOMING EVENTS: HAPPY HOLIDAYS! I I Mid peninsula Regional ' Open Space District CLOSING NIEMORANDUNI To: Stephen E.Abbors, General Manager�A� From: Jean Chung, Real Property Assistant Date: December 9, 2013 Subject: I lansen Property Addition, Purisima Creek Redwoods Open Space Preserve The General Manager signed Certificates of Acceptance on December 5, 2013 for the Hansen, .29-acre parcel within the"Redwood Park" subdivision of Purisima Creek Redwoods Open Space Preserve based upon the determination that acceptance of this low value property or gift is in accordance with the District Rules of Procedure. The Gift Deed was recorded on December 9,2013and title to and possession of the property has passed to the District. In accordance with the District Use and Management Planning policy the Preliminary Use and Management Plan was approved by the General Manager on December 5, 2013. Close of escrow marks the final adoption of the Preliminary Use and Management Plan. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Purisima Creek Redwoods San M1lateo General Manager Redwood Park 067-124-060 Hansen 29 Fee December 5,2013 Subdivision Nlgmt.Status: Dedication Date Closing Date (Open,Closed,CMU' Status(mended or Type Funding Value GIS Code or Other) Withheld) December 9,2013 Closed Withheld Gift 5,000 5,000 2215 Misc.Notes: cc: Accounting Operations Manager Board of Directors Planning Manager Field Offices(SFO.FFO&SAO) Public Affairs Administrative Assistant GIS Administrator Public Affairs Manager Legal Administrative Assistant Real Property Administrative Assistant Management Analyst Senior Real Property Planner Natural Resources Manager Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve Parcel of Interest-San Mateo County Tax Default Parcel MROSD 4- Ri ramontes Private d,q "TPp 35 Other Public Open Space •Half Moon Bay ■ta11§1 San Mateo Co Dedication Boundary rea of i tai l RO 4jjdPurIS mia Cr ek _Redwoods OSP . MAR qP W 2� r �O o° Hansen APN: 067-124-060 G Dedication T Boundary �O (Set by San Mateo County) E ao�° • �b do p 4 B E ■:�'�/0 RIDGE ROAP o , d 3 � � i� • IRT AVENUE t °E ® r A AVE kIyE, C VE WAtlt�A AVE Rom°A F 0 9 E 0 g a_ a Exhibit A: Map 0 375 750 1,5CC Produced by Midpeninsula Regional Open Space District, December, 2013 e Feet P ' ( Midpeninsula Regional Open Space District r � ACCEPTANCE OF LOW VALUE INTEREST IN REAL PROPERTY Property Name: Robert A. Hansen(Hansen) Gift Parcel Property Location& APN: The Hansen "Redwood Park" Subdivision parcels, approximately 0.75 miles west of Skyline Blvd., (San Mateo County APN 067-124-060). Preserve: Purisima Creek Redwoods Open Space Preserve Date: December 5, 2013 REAL PROPERTY MANAGER'S RECOMMENDATION(S) 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this Memorandum. 2. Accept the gift of the Hansen"Redwood Park"parcels under the General Manager's authority. 3. Adopt the Preliminary Use and Management Plan as set forth in the attached Staff Memorandum and name the property as an addition to Purisima Creek Redwoods Open Space Preserve. SUMMARY Midpeninsula Regional Open Space District(District)is proposing to accept a 0.29—acre "Redwood Park"parcel as an additional to Purisima Creek Redwoods Open Space Preserve as a gift. The following report presents a description of the property, a Preliminary Use and Management Plan,the environmental review, terms and conditions, and financial considerations. DISCUSSION The 0.29-acre Hansen property has been offered as a gift to the Midpeninsula Regional Open Space District(District). It is recommended that this property be accepted by the District General Manager in accordance with the District's Rules of Procedure, Section 2.60 (2) as amended on October 8, 2003 (see Report R-03-103). On May 13, 2009,the District Board of Directors adopted amendments to the Open Space Use and Management Planning Policy(see Report R-09-61). Section I includes the following statement: Hansen Gift Parcel Page 2 "When the General Manager is authorized to accept a gift of or acquire low value real property, the General Manager is also authorized to approve the Preliminary Use and Management Plan for the property. The Board of Directors shall be notified in writing of any Preliminary Use and Management Plan so approved at the next regular Board meeting following the acquisition." Property Description The property to be gifted consist of one(1)assessor parcel with five(5)undeveloped lots totaling 0.29 - acres within the Redwood Park"paper"subdivision,which is located in an unincorporated area of San Mateo County. The property is located in the Kings Mountain area of the Santa Cruz Mountains. The primary access is off Skyline Boulevard and Ridge Road to the west. The land is surrounded by existing District land. There are no improvements on the property. USE AND MANAGEMENT Planning Considerations The properties are zoned Resource Management(RM). Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Purisima Creek Redwoods Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The property will be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future,the plan would be subject to further environmental review and public input. Public Access: Closed to the public. Signs and Site Security: Install Preserve boundary signs where appropriate Structures and Improvements: None Resource Management: Conduct interim invasive plant and animal management activities consistent with the District's policies and practices. Agricultural Resources: None Patrol: Routinely patrol the property in conjunction with the Redwood Park area of Purisima Creek Redwoods Open Space Preserve Wildfire Fuel Management: None Roads and Trails: None Site Safety Inspection: No known s-afety hazards exist on the site. Name: Name the property as an addition to Purisima Creek Redwoods Open Space Preserve. Dedication: Withhold dedication at this time. I Hansen Gift Parcel Page 3 CEQA COMPLIANCE Project Description The project consists of the acquisition of approximately 0.29-acres of land within the Redwood Park paper subdivision as an addition to the Purisima Creek Redwoods Open Space Preserve, and the adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and maintained in a natural condition. The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(California Environmental Quality Act) under Article 19, Sections 15316, 15317, 15325, and 15061(b)(3) of the CEQA Guidelines as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specifies the property will be operated and maintained in a natural condition and there will be no expansion of use. The property will be closed to the public. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No development is proposed as part of this project. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership to the District and ensure it will be preserved as public open space by incorporating it into the Redwood Park Area of Purisima Creek Redwoods Open Space Preserve. The project qualifies under all three sections. The project is also exempt under Section 15061(a)(3), as there is no possibility the actions may have a significant effect on the environment. I TERMS & CONDITIONS The current owner proposes to gift the property to the District at no cost. Property transfer will become effective upon acceptance and recordation of the Gift Deed. BUDGET CONSIDERATIONS The acceptance of the Hansen gift property and inclusion of the property into Purisima Creek Redwoods Open Space Preserve is expected to have a nominal impact on the District's operating budget. PUBLIC NOTICE Since no action is being taken by the District Board,this action is not subject to the Brown Act. Hansen Gift Parcel Page 4 NEXT STEPS The District's Operations Department will manage the former Hansen property as an addition to the Purisima Creek Redwoods Open Space Preserve, in accordance with the Preliminary Use and Management Plan. Attachments: Exhibit A: Map Prepared by: Jean Chung, Acting Real Property Assistant ti Contact person: I Michael C. Williams, Real Property Manager '�L�-c�^-�S�CCJ,Q�\ Graphics prepared by: Jon Montgomery, GIS Technician Intern Real Property Manager's Recommendations Accepted by: i ��Z.zAi StephodE. Abbors, General Manager Date f cc: Board of Directors with Closing Memo as an attachment �I 1,