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HomeMy Public PortalAbout01-09-07 Parks & RecMINUTES McCall Parks and Recreation Advisory Committee regular meeting January 9th, 2007 Agenda Roll Call Old Business New Business Set Next Meeting and Agenda Kevin Briem called the meeting to order at 6:10 pm. Members Jim Clarke, Kevin Briem, Ron Rooth, Jenny Ruemmele, Ray Dupree, and Brigid Wiking were present. Also present were Parks and Recreation Director Brock Heasley and Recreation coordinator Ryan Caudillo Mr Heasley stated that there is going to be an item about winter carnival on the city council agenda that needs to be on the agenda tonight. Jim Clark made a motion that all city carnival events in parks proceed as planned, it was seconded by Ron Rooth. Mr Heasley made a motion to accept the minutes from last meeting, it was seconded by Brigid Wiking and approved. Mr Heasley introduced Ryan Caudillo to the group Mr Caudillo began by talking about youth basketball for girls and boys. He stated that there are over 100 kids participating this year which is a huge increase over the previous year. Mr Briem asked what nights of the week it takes place to which Mr. Caudillo answered Monday and Wednesday night practices and Saturday games which will begin this Saturday the 13th, and continue through the end of February. Mr. Caudillo mentioned that for additional winter programs he set up a meeting with Tyanne Vawter, who is the 4-H representative to the University of Idaho extension office, to talk about different programs for kids. Jenny Ruemmele then mentioned that she knows Tyanne Vawter and she has the curriculum for these programs and from that curriculum, we could set up some programs. Mr. Briem asked if this would be a cooperative with the UofI extension to which Mr. Caudillo answered yes. Mr Caudillo mentioned that Ms. Vawter would like to work with the city on an After School Program. He went on to say that unfortunately this past year, the city had been forced to stop running their program due to unforeseen facility difficulties working with the elementary school. Mr. Briem asked if the school was just not buying into the whole after School thing all together, to which Mr. Caudillo answered that it was more of a problem with the fact that the school wanted two people to oversee it everyday, and that would mean paying two people which is not in the budget. Mr Clarke asked more about the 4-H programs when it comes to cost, and age groups, Mr Caudillo answered that the age range was extremely wide but was not sure of the cost. Ms. Ruemmele answered that it was 11 dollars per year for each student enrolled. She then asked Mr. Caudillo to clarify with Ms. Vawter as to the extent of her volunteer resources. Mr. Caudillo then asked the members if there was anything that they would like to see the department run in the future. Mrs. Ruemmele stated she felt that programs with the new skate park should be seriously considered. Mr. Heasley stated that he had talked with someone about teaching youth skating lessons, and that skating competitions would also be an option. He did say however that a challenge with those would be to approve it with the surrounding houses near there due to noise. Mr Clarke stated that it wasn’t just the noise that impacted the area, it was the number of vehicles having nowhere to park, leaving them to park on the street which caused severe congestion. He said that any event that takes place there or at the baseball fields, soccer fields, etc causes this. Ms. Ruemmele said that as a parent, a good thing to offer would be something on a consistent basis like every Thursday or Friday, some sort of after school activity. She also mentioned that the Senior Center could be a possible location for events. Ms. Ruemmele then stated that she had also talked to Corey Corbet about teaching a women’s skate ski clinic, Mr. Caudillo said he would contact her. Mr Heasley added that if anyone knew of people who had a special interest skill that would be interested in teaching it to the public, to either let us know, or have them contact us. Ms. Ruemmele asked what happened to the youth movie nights that were offered a coupe years before, to which Mr. Caudillo stated that it was discontinued due to lack of participation. He did say however that since Bronco Elite, which had been doing a movie night, was now out of business, that he and Mr. Heasley had been talking about starting it again. Ms. Wiking stated that Gary Erder would possibly be willing to teach a GPS class since the past instructor was not in town anymore. Ms. Ruemmele then mentioned that she had talked to Carol Coyle, grant writer for the city, about the upcoming McCall Education foundation grant cycle, that the Parks and Recreation would be able to apply. Mr. Caudillo moved on to the issue of the upcoming summer activities guide, which he had been working on for a few weeks. It was mentioned in a past meeting by Mrs. Ruemmele that the 2006 summer guide was not as professional looking as it should have been. Mr. Caudillo had done some looking into what it would cost to have a professional company put together this year’s summer guide. He stated that it would be anywhere from $1,100 to $2,300 depending on number of pages, number of copies, and size of the booklet. Mr. Dupree asked if it was possible to not have a full color design in order to cut cost. Mr. Caudillo said that yes that was an option that would cut the cost. Mr. Caudillo stated that at the next meeting he would a have a prototype printed up for the committee to see. Mr. Clarke asked what the total number of kids in the McCall School district was, to which it was discussed among the group and the conclusion, was about 1200. Mr. Dupree asked if there were other things in the activity guide that don’t have to do with the Parks and Recreation department, such as classes that people would run, or events that would run in town. Mr. Caudillo said that anything like that could go into the guide. Ms. Ruemmele stated that this could be a way for the McCall Recreation department to look bigger and better than it actually was. Mr. Heasley mentioned that they try and have as many numbers for civic groups or organizations as possible. Mr. Caudillo went on to talk about future programs, the main one being youth soccer that the department is looking to start in the fall, since there is a lack of soccer for youth younger than 12. Mr. Heasley stated that as we have worked with Tim Thomas with youth basketball, we would work with him the same way with soccer. Ms. Ruemmele asked if it was possible to have programs for youth younger than three to give parents a break. Mr. Dupree mentioned that small children’s dance would be an option. Mr. Briem asked about the boat ramps, to which Mr. Dupree stated that the WAC would like a ramp that would service the public and the boats, but they seem non receptive to the actual needs of the public. Mr. Clarke stated that he feels that they want to build new docks onto legacy park, but that they have a general condemnation for the actual needs and wants of the public, which includes areas for temporary moorage for the general public. Mr. Briem stated that he is in favor of pocket docks that are all around the lake. Mr. Heasley stated that past three hundred feet, any docks would be the responsibility of Department of Lands. Mr Briem stated that it is possible that given the idea, the dept of lands would go forward with the pocket dock idea. Mr. Clarke stated that the Dept of Lands has a lot of land around the lake that could be used. Mr Briem stated that they own a lot of the water, but not the beach front. Mr. Briem stated that the overall opinion is that more docks at Davis Beach owned by the city is the best interest of the community Mr. Rooth stated that Ponderosa from the stop sign north is owns this land and that they are planning on moving the kiosk at the entrance to the park, in which case there may be areas that the city could use as parking for Davis beach. Mr. Heasley stated that he would have as much info as possible on this subject for next meeting. Mr. Briem stated that overall he is not in favor of docks at Legacy Beach. Mr. Briem asked about a dock at rotary Park. Mr. Dupree said that he thought that WAC would have approved a dock there today had plans been in place. Mr. Rooth stated that he feels a dock would be conceivable up from the playground area. Mr. Heasley stated that the whitetail docks are open to the public Mr. Briem stated that concerning docks, they should look at Rotary, Art Roberts, and Davis park. Mr Heasley stated that this summer the parking lot at Rotary will be redone, and trashcans will be replaced. He then talked about going to LOT for monies to put a new playground down there. Mr. Rooth stated that at that time it would be a good time to look at putting a dock at Rotary, since kids like getting out of the boat and playing in the sand. Mr. Heasley stated that the avenues for Docks at Rotary and Art Roberts would be to go to WAC, and Dept of Lands with the idea to get their opinions of it. Mr. Heasley asked Mr. Dupree if he was planning on being part of an RFP next year. He said that yes, he was submitting an RFP next year. Mr. Heasley and Mr. Clarke stated that he could not give any input on the subject of concessionaire use as it would be considered a conflict of interest. Mr. Rooth added that they had in the past talked about allowing only low emission, 4 cycle watercraft. Mr. Heasley stated that he would have to talk to the city manager to see what was allowed in terms of input from Mr. Dupree due to his being involved in the RFP process, and submitting an RFP this summer. Mr. Dupree stated that he feels that since he is not using the beach, he may not have to submit a RFP. Ms. Wiking asked why he should have to do this since he is only using the docks and not the beach. Mr. Dupree stated that he was the first concessionaire to operate at Legacy Beach Mr. Clarke stated that all input from Mr. Dupree should be stricken from the record. Mr Clarke added that they listen to the public, and being that there was a general consensus in favor of the jet ski rentals at legacy beach, they made that recommendation, but they should also listen to the public that was not in favor on things like hours of operation, and environmental impact. Ms. Ruemmele asked if Peter Johnson was still on PLPL and asked if Mr. Clarke could ask him what the regulations are when it comes to operating watercraft, refueling, etc. Mr. Rooth stated that the main thing they were discussing at this time was hours of operation. Ms. Wiking verified that the hours would be shortened to 7:30 am to 7:00 pm instead of 7:30pm. Mr. Clarke added that if they say 7pm, there will still be watercraft coming after that. Mr Heasley stated that they should remember that there is the concessionaires proposal to this that is binding, and in that proposal it stated that they could work from 7:30 until 10. Mr. Rooth then went on down the proposal list and stated that number four “All Jet Ski instruction done off site” would remain the same. Number five would change so as to not allow any trailer parking in the parking lot, all trailers must be returned to owners premises. Number six, “all repair work done off site” would remain, number seven “Watercraft must fuel offsite” would remain. Mr Heasley verified that “off site” meant “off city property” Mr Root went on to number eight “Rental operations should be secondary to public use of boat launch, Ramp, dock, or beach” Ms. Wiking stated that this was one they had to rework last year as it was non-specific. Mr. Clarke asked if this was an appropriate place to add “Concessionaires voluntarily agree to use only north ramps”? Mr. Heasley stated that the problem with things such as this is the enforcement of it. Mr. Clarke added that the concessionaires rarely took secondary place to the public when it came to use of the boat launch, dock, or beach, as he observed at times last summer. Mr. Rooth added that he sat at babblefish a couple of times this past summer and observed cheap thrills trucks sitting at the ramps for over 45 minutes. Mr. Heasley asked if they were causing a problem Mr. Rooth said he was not sure if it was causing a problem but he did know that there were unmanned trucks sitting at the boat launch for at least 45 minutes. Mr Heasley asked again if this was a problem Ms. Wiking stated of course it was a problem, because if people came up to use the boat launch and there was an unmanned truck sitting on the ramp, how would they launch their boat? Mr. Heasley stated then it should have been something that was dealt with immediately. Mr. Rooth said that there should be at least one ramp open at all times that the concessionaires can not use, and that furthermore, all education should be done on the beach or at the owners premises, not on the city docks. Mr. Rooth added this to the RFP list, and went on to number eight “all pamphlets flyers or informational items will not be given in the park” would stay the same, number nine “All employees will wear clothing identifying the business they are working for” would remain, number ten “all concessionaires will comply with city code” would remain. Mr. Clarke stated that he would like to add that all rental craft have low emission stickers displayed on them. Mr. Heasley asked Mr. Clarke to elaborate on this. Ms. Wiking stated that it was a standard that was set a few years ago that said the watercraft must meet ultra low emission standards. Mr. Heasley agreed that it would be added to the RFP. Mr. Clarke stated that he thought it should also be a regulation that all concessionaires should have fire suppression equipment on hand and that their employees should be trained in that area, due to the possibility of watercraft fires. Mr. Heasley stated that it should probably be in the agreement, and added that it is already in place that all employees should be first aid and CPR trained. Ms. Wiking asked if it was ever verified that the employees actually were trained in this area. Mr. Heasley agreed that it should be verified. Mr. Rooth said that it should be as simple as showing copies of updated CPR/first Aid cards. Mr. Clarke added that there should be something in the final contract that says the city does not recognize any blue sky benefits, meaning if any concessionaire sells their business in mid-season, the contract is then null and void, and non-transferable. He also added that there should be something in there that says the city can terminate any contract due to safety concerns. Mr. Heasley said that he would talk to the lawyer about the proper terminology. Mr. Rooth moved on to fee. Mr. Heasley stated that the city manager is concerned with this area and wanted him to find different avenues, other than going through records, to establish a fee. Mr. Rooth suggested a percentage of gross Mr Heasley stated that it would be difficult to get any concessionaire to divulge the information of total gross. Ms. Wiking stated that you could not charge 9.44 per foot. Mr. Rooth asked what the Marina fee was. Mr. Clarke stated that it was 2400 dollars a year. Ms. Ruemmele asked what it costs per unit rented Mr. Clark stated that he paid 1,000 dollars last year, so for a 20 foot power boat it would be 1,000 dollars for three months. Ms. Ruemmele then suggested they charge the concessionaires per unit rented, a fee- 100 or 200 per jet ski, 500 dollars per boat. Mr. Clark stated that they have 52 feet of space where McCall Power Sports was, they are now gone, they should move Cheap Thrills closer the Marina or restrict him to only the 52 feet that McCall Power Sports had last year. Ms. Wiking stated that they need to see who applies for these concessionaires before they lay them out, because if they do get a canoe or Kayak concessionaire, it could change the layout. Mr. Clark then said that his question would be at what point could they recommend to city council the breakup of usage on the beach. Mr. Rooth stated that they should just say that the 50 feet from the pump dock to the boat ramp dock is commercial use, it should not matter how they use it. Mr. Clark stated that Cheap Thrills will probably assume they have the same 106 feet they had last year, but they don’t want 50 feet of unused beachfront, if it is unused they should move Cheap Thrills up to create more space between the jet skis and the swimming beach, how do they let Cheap Thrills know that by putting in a proposal, they may not get the same amount of beach front, or same area of beachfront. Mr. Rooth suggested they simply say on the application, that the space is now limited between the pump dock and the ramp dock. Ms. Wiking stated that in the application, there is an area for detailed description of area needed and why, if Cheap Thrills says they need a certain amount it is not guaranteed that is what they will get. Mr. Clarke stated that 10 percent of gross was mentioned to city council when they went before them and made the recommendation that this whole process be continued for one more year, he said that the committee was patterning proposals after what Ponderosa State Park did. And Ponderosa’s fee structure was 10 percent of gross. Ms. Wiking asked if the city council responded to that Mr. Clarke said that the concessionaires did not respond, and that it was just mentioned to city council in a report, not during an actual hearing. Mr. Rooth stated that what he felt was fair was that they want whatever fee to pay for the boating ambassador. Mr. Clarke asked how much the BA cost last year Mr. Heasley stated 4,000 dollars. Mr. Rooth said then that was what they are looking for. Mr. Heasley stated that the city manager suggested one days rental times how many days. Ms. Ruemmele said no, just one days rental times how many jet skis, so if it costs 300 per day for a jet ski, times how ever many jet skis. Ms. Ruemmele then stated that that could transfer to canoes or paddle boats or any other concession. Mr. Rooth stated that this would be equitable, because if they had a Canoe or Kayak guy that came in, they might only charge 30 dollars a day, and this would balance it out. Mr. Heasley then asked if everyone was okay with this and verified “One full days rental for each machine”. Mr. Rooth stated he likes this structure because it is easily transferable to other entities. Ms. Wiking made a motion to close the meeting, and all were in favor. Meeting ended at roughly 8:45 p.m. The next meeting is February13th, 2006 at Legion Hall. The City of McCall’s Parks and Recreation Advisory Committee meetings are held open to the public and handicapped accessible. If you need help in attending a meeting, please contact City Hall, 634-7142. Sincerely, Brock Heasley Parks and Recreation Director City of McCall 634-3006