HomeMy Public PortalAbout20131016 - Agenda Packet - Board of Directors (BOD) - 13-27 Midpeninsula Regional
Open Space District
Meeting 13-27
SPECIAL MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle, Los Altos, CA 94022
Wednesday, October 16, 2013
CONTINUED FROM THE SPECIAL MEETING OF OCTOBER 9,2013
SPECIAL MEETING BEGINS AT 6:00 P.m.*
AGENDA
6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL
OPEN SPACE DISTRICT—STUDY SESSION
ROLL CALL
ORAL COMMUNICATIONS
ADOPTION OF AGENDA
I Vision Plan Board Workshop on the Desired Outcomes and Priority Actions from Phase 3,"Enriching the
Conversation".
ADJOURNMENT
Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order.
TO ADDRESS THE BOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of
Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited
to three minutes.Alternately,you may comment to the Board by a written communication, which the Board appreciates.
In compliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-
1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to
the meeting,will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022.
CERTIFIC'ATION Of' POSTING OF AGENDA
1,Jennifer Woodworth,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing agenda for the Special
Meeting of the MROSD Board of Directors was posted and available for review on October 11,2013,at the Administrative Offices of MROSD,330 Distel
Circle,Los Altos California,94022. The agenda is also available on the District's web site at httv://www.opcnspace.ora-.
Signed this I Is'day of October,2013 at Los Altos,California.
District Clerk
Midpeninsula Regional
open Space District Memo ran d u m
DATE: October 16,2013
MEMO TO: MROSD Board of Directors
THROUGH: Stephen E. Abbors,General Manager
FROM: Kirk Lenington,Natural Resource s Manager
Sandy Sommer, Senior Real Property Planner
SUBJECT: Vision Plan Public Deliberation Workshops Update
The Vision Plan Project Team and the District's consultants,Public Dialogue Consortium (PDC),have
been working to prepare for the Public Deliberation workshops, the first of which is coming on Monday
evening,October 21 from 6:00 to 9:00 pm in Half Moon Bay(see below for additional workshop dates).
District staff and PDC will be facilitating these workshops,which will focus on sharing the results of the
District's Vision Plan efforts so far,fostering discussion amongst the participants, and receiving
additional public feedback on the Vision Plan Desired Outcomes and Priority Actions through the use of a
keypad voting system to help define and prioritize potential open space projects. Following an
introduction to the District and the purpose of the workshop,the attendees will receive keypads that will
be used throughout the evening for real-time rating. Staff will present the Desired Outcomes to the
workshop attendees(which are now called"Goals")and the participants will be asked to rate the Goals in
terms of their importance to them. Results will be instantaneously available for the participants to review.
Following this exercise,the workshop will then shift to the Priority Actions for each of the two sub-
regions being covered by that meeting. First,staff will briefly present each Priority Action in the
specified sub-region of the District. The attendees will be asked to make note of their preliminary rating
of each Priority Action. The attendees will then form small groups to deliberate on the Priority Actions,
participating in discussions with each other to help refine their understanding and think about the benefits
and tradeoffs of possible actions. During these discussions, Staff will be circulating through the room to
answer questions. Following these discussions,participants will then be asked to use their keypads to rate
each of the Priority Actions,resulting in a real-time feedback on all of the Priority Actions that can be
seen by all attendees.
After completing the same exercise for the second subregion,the meeting will conclude and participants
will be asked to evaluate the workshop. Additionally,staff will provide the meeting attendees with the
full list of Priority Actions and accompanying map with information on how to participate further in the
District's Vision Plan development process, including being able to provide feedback on any of the
Priority Actions District-wide.
As a reminder,the Deliberation meetings will be held throughout the District and Directors are invited to
attend and host the meetings that cover actions within or near their Ward. (Staff will contact Directors
individually regarding these hosting opportunities).The table below presents the dates,locations,and
Wards covered by each of the subregions:
Meeting Date, Time, & Open Space Subregions Covered Director Wards covered by
Location at Meeting Subregion
Monday 10/21, 6-9 pm North San Mateo County Coast 6, 7
Hatch Elementary School South San Mateo County Coast
Half Moon Bay
Monday 10/28, 6-9 pm South Bay Foothills 1, 2
West Valley College Sierra Azul
Saratoga
Saturday 11/2, 1-4 pm Skyline Ridge 2,5,6,7
MROSD Skyline Field Office Central Coastal Mountains
Skyline/La Honda area
Monday 11/4,6-9 pm Peninsula Foothills 2,5, 6, 7
Graham Middle School Skyline Ridge
Mountain View
Saturday 11/16, 1-4 pm San Francisco Baylands 3,4, 5, 6,7
Fair Oaks Community Center Peninsula Foothills
Redwood City
Midpeninsula Regional
Open Space District M e m o ran d u m
DATE: October 16,2013
MEMO TO: MROSD Board of Directors
THROUGH: Stephen E. Abbors,General Manager
FROM: Kirk Lenington,Natural Resource s Manager
Sandy Sommer, Senior Real Property Planner
SUBJECT: Vision Plan Public Deliberation Workshops Update
The Vision Plan Project Team and the District's consultants, Public Dialogue Consortium (PDQ,have
been working to prepare for the Public Deliberation workshops,the first of which is coming on Monday
evening,October 21 from 6:00 to 9:00 pm in Half Moon Bay(see below for additional workshop dates).
District staff and PDC will be facilitating these workshops,which will focus on sharing the results of the
District's Vision Plan efforts so far,fostering discussion amongst the participants, and receiving
additional public feedback on the Vision Plan Desired Outcomes and Priority Actions through the use of a
keypad voting system to help define and prioritize potential open space projects. Following an
introduction to the District and the purpose of the workshop,the attendees will receive keypads that will
be used throughout the evening for real-time rating. Staff will present the Desired Outcomes to the
workshop attendees(which are now called"Goals")and the participants will be asked to rate the Goals in
terms of their importance to them. Results will be instantaneously available for the participants to review.
Following this exercise, the workshop will then shift to the Priority Actions for each of the two sub-
regions being covered by that meeting. First,staff will briefly present each Priority Action in the
specified sub-region of the District. The attendees will be asked to make note of their preliminary rating
of each Priority Action. The attendees will then form small groups to deliberate on the Priority Actions,
participating in discussions with each other to help refine their understanding and think about the benefits
and tradeoffs of possible actions. During these discussions, Staff will be circulating through the room to
answer questions. Following these discussions,participants will then be asked to use their keypads to rate
each of the Priority Actions,resulting in a real-time feedback on all of the Priority Actions that can be
seen by all attendees.
After completing the same exercise for the second subregion,the meeting will conclude and participants
will be asked to evaluate the workshop. Additionally,staff will provide the meeting attendees with the
full list of Priority Actions and accompanying map with information on how to participate further in the
District's Vision Plan development process, including being able to provide feedback on any of the
Priority Actions District-wide.
As a reminder,the Deliberation meetings will be held throughout the District and Directors are invited to
attend and host the meetings that cover actions within or near their Ward. (Staff will contact Directors
individually regarding these hosting opportunities). The table below presents the dates,locations,and
Wards covered by each of the subregions:
Meeting Date, Time, & Open Space Subregions Covered Director Wards covered by
Location at Meeting Subregion
Monday 10/21, 6-9 pm North San Mateo County Coast 6,7
Hatch Elementary School South San Mateo County Coast
Half Moon Bay
Monday 10/28,6-9 pm South Bay Foothills 1, 2
West Valley College Sierra Azul
Saratoga
Saturday 11/2, 1-4 pm Skyline Ridge 2,5, 6,7
MROSD Skyline Field Office Central Coastal Mountains
Skyline/La Honda area
Monday 11/4,6-9 pm Peninsula Foothills 2, 5,6, 7
Graham Middle School Skyline Ridge
Mountain View
Saturday 11/16, 1-4 pm San Francisco Baylands 3,4,5, 6,7
Fair Oaks Community Center Peninsula Foothills
Redwood City
it