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HomeMy Public PortalAbout20050112 - Minutes - Board of Directors (BOD) Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 05-01 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS January 12, 2005 MINUTES SPECIAL MEETING 1. ROLL CALL President Mary Davey called the meeting to order at 6:35 p.m. Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Ken Nitz, Pete Siemens (arrived at 6:40 p.m.) and Mary Davey Members Absent: Deane Little Staff Present: Craig Britton, Sue Schectman, Mike Williams H. CLOSED SESSION M. Davey stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Item I and 2. The Board recessed to Closed Session at 6:35 p.m. and the Closed Session commenced at 6:35 p.m. The Board concluded the Closed Session at 7:25 p.m. REGULAR MEETING 111. M. Davey called the Regular Meeting to order at 7:35 p.m. She announced that the Board had discussed Closed Session Agenda Items I and 2 in Closed Session and that the Closed Session would reconvene after the conclusion of the Regular Meeting. Additional Staff Present: Sally Thielfoldt, Del Woods, Mike Foster, John Maciel, Rudy Jurgensen Meeting 05-01 Page 2 IV. ORAL COMMUNICATIONS Ernst O. Meissner, 1327 Johnson Street, Menlo Park, talked about his interest in trails and open space and the gap in the Ridge Trail between Windy Hill and Russian Ridge. He suggested a trade of land with the Audubon Society and passed out a map showing the proposed areas for the trade. C. Britton said this was a desirable connection; however, Audubon is not able to convey a trail easement at this time because of the terms of the bequest. It is a matter of timing, but an exchange of land might be a key factor. V. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. L. Hassett seconded the motion. Discussion: N. Hanko asked why there was no proposed reply to an email sent to the Board from George Cattermole. C. Britton stated staff would return to the next meeting with a written response. Discussion followed regarding changing the agenda title to "Communications to the Board" instead of "Written Communications." Vote: The motion passed 6 to 0. VI. ADOPTION OF CONSENT CALENDAR Staff an questions regarding Claims as follows: No. 1996, replacement of emergency exit signs; No. 2006, a service the District subscribes to for all assessors' parcel data. Motion: L. Hassett moved that the Board adopt the Consent Calendar, including minutes of the October 27, 2004 Special and Regular Meetings; Agenda Item 7, Amendments to District's Conflict of Interest Code; Adopt Resolution Amending District's Conflict of Interest Code; and Revised Claims 04-18. K Nitz seconded the motion. The motion passed 6 to 0 with K. Nitz abstaining on Claim #1997 and N. Hanko abstaining on Claim #2064. VII. BOARD BUSINESS A. Agenda Item No. 1 — Elect Board Officers for the 2005 Calendar Year— (Report R-05-01). S. Thielfoldt reviewed election procedures and distributed ballot packets. Meeting 05-01 Page 3 M. Davey called for nominations for President. K. Nitz nominated L. Hassett and J. Cyr seconded the nomination. N. Hanko moved that nominations be closed. P. Siemens seconded the motion. The motion passed 5 to 0 with L. Hassett abstaining. Following balloting, S. Thielfoldt announced that five ballots had been cast for L. Hassett. L. Hassett thanked Board Members for their vote. He introduced his wife and son who were in the audience. He recognized the outstanding job M. Davey had done as President in the previous year and highlighted some of the events that took place during her tenure. M. Davey responded, stating that this was the world's greatest board and staff. C. Britton added that this was one of the toughest years the District had ever had, citing the difficult hearings and completion of the annexation. He expressed thanks from the staff. L. Hassett called for nominations for Vice President. P. Siemens nominated J. Cyr. N. Hanko seconded the nomination. N. Hanko moved that nominations be closed. P. Siemens seconded the motion. The motion passed 6 to 0. Following balloting, S. Thielfoldt announced that six ballots had been cast for J. Cyr. L. Hassett called for nominations for Secretary. K. Nitz nominated N. Hanko. J. Cyr seconded the nomination. P. Siemens moved that nominations be closed. K. Nitz seconded the motion. The motion passed 6 to 0. Following balloting, S. Thielfoldt announced that six ballots had been cast for N. Hanko. L. Hassett called for nominations for Treasurer. N. Hanko nominated P. Siemens. J. Cyr seconded the nomination. J. Cyr moved that nominations be closed. L. Hassett seconded the motion. The motion passed 6 to 0. Following balloting, S. Thielfoldt announced that six ballots had been cast for P. Siemens. al of 2005 Legislative Consultinp- Services B. Agenda Item No. 2 — Appro Agreement with Public Policy Advocates; Authorize General Manager to Execute the Legislative Consultinp, Services Agreement for Legislative Consulting Services in Sacramento—(Report R-05-02). C. Britton presented the staff report. J. Cyr commented on the exemplary service provided by Ralph Heim with no increase in fee since 1989. P. Siemens agreed, stating that it was a nominal cost with a hundredfold return. Motion: J. Cyr moved that the Board authorize the General Manager to execute the Consulting Services Agreement with Public Policy Advocates for legislative consulting services in Sacramento. M. Davey seconded the motion. The motion passed 6 to 0. Meeting 05-01 Page 4 C. Agenda Item No. 3 - Dedication Status of District Lands, Adopt Resolution Dedicating Interests in Certain District Lands for Public Open Space Purposes — (Report R-05-05). C. Britton noted that D. Woods spent a lot of time on the project of analyzing district land purchases and was assisted by a volunteer who helped put the information in the database. D. Woods reviewed the staff report. Regarding the 13,000 undedicated acres at Sierra Azul, he said they were awaiting completion of the Master Plan. Motion: H. Hanko moved that the Board adopt Resolution No. 05-01 Dedicating Interests in Certain District Lands for Public Open Space Purposes. P. Siemens seconded the motion. Discussion: Ranger, A. Correia, said he was unclear about the dedication process. C. Britton explained the process and noted that it came under a section of the Public Resources Code. He talked about the reasons for dedication. Vote: The motion passed 6 to 0. D. Agenda Item No. 4 - Adoption of Ombudsperson Communication Guidelines — (Report R-05-06). N. Hanko presented the recommendations from the Legislation, Finance and Public Affairs Committee. Addressing K. Nitz's concern about Section A.l. of the guidelines, the section was changed to read, "The Board and staff may communicate with the Ombudsperson via her cell phone at (650) 219-5664, or via email." C. Britton passed out a copy of a proposed template for the Ombudsperson's email. He said this would also be the format for Board email. Board Members discussed the proposed template. K. Nitz said he did not think location should be a required field. K. Nitz asked if the Ombudsperson would appear at a meeting with the report mentioned in guideline A.3. By consensus, the Board agreed to delete the words "write a" from the first line of the guideline. Following additional discussion of making location a required field in the template, C. Britton said staff would try it the way it was proposed. Making it a required field at a later date could be a problem. J. Cyr said there would be a Meeting 05-01 Page 5 review at the end of the year, adding that he trusted that the Ombudsperson could get that information from the contact. L. Hassett stated that the Legislative, Finance and Administration Committee would meet the following day and could discuss the template at that time. C. Britton said that would not be helpful because only three members of the Board would come back with a recommendation. He suggested having location as an optional field. By consensus, Board Members agreed to remove the asterisk indicating a mandatory field. Motion: M. Davey moved that the Board adopt the Ombudsperson Communication Guidelines as amended. J. Cyr seconded the motion. The motion passed 6 to 0. S. Thielfoldt expressed staff appreciation that the Board had approved this matter in a timely manner. E. Agenda Item No. 5 - Appointment of the Administration and Budget Committee Members for 2005 Calendar Year By the President With Consent of the Board — (Report R-05-04). L. Hassett announced that he would like the Board's consent to appoint P. Siemens, M. Davey, and K. Nitz to the Administration and Budget Committee. Following some discussion of the appointments, L. Hassett tabled the matter until later in the meeting. F. Agenda Item No. 6 - Renewal of Investment Authority and Adoption of Revised Annual Statement of Investment Policy; Adopt Resolution to Renew District Until JanuM 11, 2006 and Approve District's Controller's Investment Authority Revised Statement of Investment Policy—(Report R-04-118). M. Foster outlined the recommendations and talked about the changes made to the investment policy. He commented that it is still considerably more restrictive than the State code. Motion: J. Cyr moved that the Board adopt Resolution No. 05-02 Resolution of the Board of Directors of the Mid peninsula Regional Open Space District Adopting a Statement of Investment Policy and Authorizing the Controller to Invest Surplus Funds Allowed by the Government Code. M. Davey seconded the motion. The motion passed 6 to 0. E. Agenda Item No. 5 (Continued) Following discussion of the policy regarding service on standing committees, L. Hassett reiterated his original choices for appointment to the committee. Meeting 05-01 Page 6 Motion: J. Cyr moved that the Board consent to the President's appointment of P. Siemens, M Davey, and K. Nitz to the Administration and Budget Committee for the 2005 calendar year. N. Hanko seconded the motion. The motion passed 6 to 0. VIII. INFORMATIONAL REPORTS J. Cyr: 1. He pointed out an article in the Smithsonian Magazine regarding weeds. 2. He had pieces from the plane that crashed on District land. Someone he knew gave them to him and he wants to turn them over to the District. M. Davey: 1. She had an invitation to participate in the League of Women Voters- sponsored forum on conservation easements on February 6. 2. She attended a meeting regarding a potential open space initiative for Santa Clara County. Bob Girard, who helped create this District, is going into the community to talk about the initiative to preserve open space, ridgelines, and riparian areas in the County. She hoped he would make his presentation to the Board and that the District would be supportive. K. Nitz said he had seen no notification at Pulgas about knocking down the sewage treatment plant and building the staging area. R. Jurgensen said that he did not know when that would occur, but it would be soon. M. Williams said they were in the process of obtaining demolition and grading permits. K. Nitz thought the notices should go up stating it was going to happen. N. Hanko talked about some of the problems people who use the District's web site are having. C. Britton: 1. He had an invitation to a meeting of Silicon Valley Index on January 27. 2. He referred to a KQED presentation called "Coastal Clash" which had aired. He had DVD copies of the show. 3. He asked Board Members to sign copies of the District book. 4. There had been a management retreat that was a precursor to developing the action plan. J. Maciel noted that C. Roessler attended the Sudden Oak Death meeting mentioned in the FYIs. IX. ADJOURNMENT At 9:15 p.m., the meeting was adjourned to a reconvened Special Meeting Closed Session to discuss Closed Session Items I and 2. The Closed Session reconvened at 9:30 p.m. and adjourned at 9:43 p.m. At 9:45 p.m., Larry Hassett publicly announced that no reportable actions had taken place. Roberta Wolfe Recording Secretary