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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 05-06
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
March 23, 2005
I
MINUTES
SPECIAL MEETING
I. ROLL CALL
President Larry Hassett called the meeting to order at 6:14 p.m.
Members Present: Jed Cyr, Mary Davey, Nonette Hanko, Deane Little, Ken Nitz, Pete
Siemens and Larry Hassett
Members Absent: None
n Craig Britton Sue Schectman Mike Tom Fischer Del
Staff Present: Williams,
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Woods
II. CL
OSED SESSION
L. Hassett stated that the Board would adjourn to Closed Session to discuss Closed Session
Agenda Items 1, 2, 3, 4 and 5.
The Board recessed to Closed Session at 6:15 p.m. and the Closed Session commenced at
6:15 p.m. The Board concluded the Closed Session at 7:30 p.m.
REGULAR MEETING
III. L. Hassett called the Regular Meeting to order at 7:33 p.m. He announced that the Board
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had discussed Closed Session Agenda Items 1, 2, 3, 4 and 5 in Closed Session and that no
reportable actions had taken place.
Additional Staff Present: Michelle ,Jes erson Rudy Jur rensen, John Maciel Cindy Roessler,
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if ldt and Cathy Woodbury
Sally Thieo y y
IV. ORAL COMMUNICATIONS — Ken Miller, Los Altos, California, former Chief Steward,
SEIU. The field employees of MROSD unanimously voted to leave SEIU and formed their
own employee association. He assured that all field employees are still very dedicated and
motivated to continue employment with MROSD.
V. ADOPTION OF AGENDA
Motion: M. Davey moved that the Board adopt the agenda. K. Nitz seconded and the
motion passed 7 to 0.
VI. ADOPTION OF CONSENT CALENDAR
Staff answered J. Cyr's question regarding Claims 2328 Asphalt Surfacing on Mora Road.
K Nitz removed Agenda Item 3, Authorization to Contract with Design Concepts for Graphic
Design Services for Fiscal Year 2005-2006; Authorization for General Manager to Enter into
Agreement for Professional Graphic Design Services for an Amount Not to Exceed $42,000, With
the Option to Extend Contract to Fiscal Years 2006-2007 and 2007-2008 and Agenda Item 7,
Authorization to Hire Rural Pig Management, Inc. to Conduct Wild Pig Management Program on
District Lands; Determine Recommended Actions are Categorically Exempt from CEQA-, Authorize
the General Manager to Negotiate and Execute a Contract with Rural Pig Management, Inc. to
Implement a Wild Pig Control Program With a Budget Not to Exceed $37,550 through March 31,
2006, With the Option to Extend Contract to Fiscal Years 2006-2007 and 2007-2008.
N. Hanko removed Agenda Item 8, Call Special Meeting for the Resource Management Policy
Workshop dated March 30, 2005 and Special Meeting dated April 6, 2005,
Motion: J. Cyr moved that the Board adopt the Consent Calendar, Agenda Item 4,
Authorization to Contract with Patsons Press for Printing Services for Fiscal
Year 2005-2006; Authorization for General Manager to Enter into Agreement
for Professional Printing Services for an Amount Not to Exceed $104,725,
With the Option to Extend Contract to Fiscal Years 2006-2007 and 2007-
2008; Agenda Item 5 Authorization to Contract with Post Haste Direct Mail
Services for Mailing Services for Fiscal Year 2005-2006-, Authorization for
General Manager to Enter into Agreement for Professional Printing Services
for an Amount Not to Exceed $35,000, With the Option to Extend Contract to
Fiscal Years 2006-2007 and 2007-2008; Agenda Item 6 Annual Claims List
for Fiscal Year 2005-2006 and Revised Claims 05-06. K. Nitz seconded the
motion. The motion passed 7 to 0.
VII. SPECIAL ORDER OF THE DAY—RESOLUTION FOR RONALD ROSSI
L. Hassett recognized Mr. Rossi and his law firm's efforts for their pro bono legal services regarding
access to El Sereno Open Space Preserve over the past fifteen years.
Meeting 05-06 Page 2
VIII. BOARD BUSINESS
A. Agenda Item No. I —Adoption of the 2005-2006 Action Plan for the Implementation
of the Basic Policy of Midpeninsula Regional Open Space District — (Report R-05-
38).
C. Britton presented the Action Plan incorporating the suggestions reported from the
Administration and Budget Committee. The equipment inventory bar code program
was eliminated.
J. Cyr appreciated having the Board report list the pages that contained the
recommended changes.
Motion: M. Davey moved that the Board adopt the 2005-2006 Action Plan for
the implementation of the Basic Policy of Midpeninsula Regional
Open Space District. J. Cyr seconded the motion. The motion passed
7 to 0.
B. Agenda Item No. 2a - Approval of Fiscal Year 2005-2006 Budget Recommendations
from the Administration and Budget Committee— (Report R-05-36).
K. Nitz highlighted the unanticipated capital improvements as a line item for this
year's budget (Exhibit B) and the revisions to the budget guidelines for board
conference attendance of board members (Exhibit A).
Motion: M. Davey moved that the Board approve the recommendations from
the Administration and Budget Committee to the Fiscal Year 2005-
2006 Budget.
Discussion: C. Britton asked that the Board approve the Administration and
Budget Committee's recommended changes and adopt the budget with
the same vote since the budget incorporates all the recommendations
of the Administration and Budget Committee. He pointed out that part
of the recommendations included two additional ranger positions and
the completion of a salary survey for board appointees.
P. Siemens had pointed out that he in fact is a member of the
Administration and Budget Committee--not J. Cyr as stated in the
report.
C. Agenda Item No. 2b - Adoption of Budget for Fiscal Year 2005-2006— (Report R-
05-37).
S. Thielfoldt discussed the results of the salary survey and the vast majority of the
District's positions are very competitive. She also explained the recommendation of
a stipend program. The basis of the stipend program is to recognize a few
Meeting 05-06 Page 3
classifications where a master's degree and/or some type of certificate is highly
desirable within that classification and how the District benefits from that higher level
of education or certification. The salaries for represented employees will be brought
to the Board at a later date after the District completes negotiations and the budget
will then be amended at that time or at mid-year.
Motion: M. Davey moved that the Board approve the recommendations from
the Administration and Budget Committee to the Fiscal Year 2005-
2006 Budget and adopt the budget for Fiscal Year 2005-2006. J. Cyr
seconded.
Discussion: D. Little asked for clarification of the Guidelines for Board
Conference Attendance and if the decision to fund all Board members
to attend the conference this year was in addition to this funding. C.
Britton confirmed that this was the case.
D. Little also questioned why costs of the water truck and program 65
were lumped together with Operations Resource Management
expenses (Exhibit D). C. Britton explained that was an attempt to
show expenses for resource management and how it could be
structured in the future to show what was budgeted for and what was
actually expended for Resource Management.
Vote: The motion for both Agenda Items 2a and 2b passed 7 to 0.
D. Agenda Item No. 3 - Authorization to Contract with Design Concepts for Graphic
Design Services for Fiscal Year 2005-2006; Authorization for General Manager to
Enter into Agreement for Professional Graphic Design Services for an Amount Not to
Exceed $42,000, With the Option to Extend Contract to Fiscal Years 2006-2007 and
2007-2008 —(Report R-05-32).
K. Nitz questioned the amount the District paid last year for graphic design services.
Staff noted that the amount from last year was $42,000.
Motion: K. Nitz moved that the Board authorize the General Manager to enter
into an agreement with Design Concepts for graphic design services
for Fiscal Year 2005-2006 not to exceed $42,000, with an option to
extend the contract to Fiscal Year 2006-2007 and 2007-2008. P.
Siemens seconded the motion. The motion passed 7 to 0.
E. Agenda Item 7 - Authorization to Hire Rural Pig Management, Inc. to Conduct Wild
Pig Management Program on District Lands; Determine Recommended Actions are
Categorically Exempt from CEQA; Authorize the General Manager to Negotiate and
Execute a Contract with Rural Pig Management, Inc. to Implement a Wild Pig
Control Program With a Budget Not to Exceed $37,550 through March 31, 2006,
Meeting 05-06 Page 4
With the Option to Extend Contract to Fiscal Years 2006-2007 and 2007-2008 —
(Report R-05-37).
K. Nitz questioned if the District conducted a different type of pig control program
last year. J. Maciel explained that staff did more monitoring last year and
geographically Sierra Azul and Bear Creek Redwoods Open Space Preserves will be
added to the pig control program. This year's charges will be billed at a rate of
$72.00 per hour. C. Britton mentioned the anonymous letter included in the FYI
packet regarding pig rooting at Bear Creek Redwoods. C. Roessler presented a few
slides to show the Board the actual pigs and damage at Rancho de Guadalupe, the tree
farm at Bear Creek Redwoods and in the grasslands at Skyline Ridge Open Space
Preserve. N. Hanko suggested that the pictures be included in the Newsletter and
posted to the District web site.
Motion: K. Nitz moved that the Board authorize the General Manager to hire
Rural Pig Management, Inc. to conduct a wild pig management
program on District lands with a budget not to exceed $37,550 through
March 31, 2006, with the option to extend the contract to Fiscal Years
2006-2007 and 2007-2008 and also that the Board determine
recommended actions are categorically exempt from CEQA. N.
Hanko seconded the motion. The motion passed 7 to 0.
F. Agenda Item No. 8 - Call Special Meeting for the Resource Management Policy
Workshop dated March 30, 2005 and Special Meeting dated April 6, 2005 — (Report
R-05-29).
N. Hanko questioned how the public was notified about these meetings and how
soon. S. Schectman mentioned that the District has an extensive notification list and
the notices are posted on the web site. C. Britton mentioned that nearly 400
neighbors were mailed notice of the pig management program.
Motion: M. Davey moved that the Board call a Special Meeting for the
Resource Management Policy Workshop dated March 30, 2005 and a
Special Meeting dated April 6, 2005. K. Nitz seconded the motion.
The motion passed 7 to 0.
IX. INFORMATIONAL REPORTS
P. Siemens took a hike up Windy Hill today. He asked about the map board at Alice's Restaurant.
C. Woodbury provided information regarding the request for a map not only illustrating open space
on District land but all open space and trail connections in the area of Alice's Restaurant. Staff has
looked into the cost of having the map embedded in a panel, which will withstand the exterior
elements. Public Affairs and Planning will be working on it this year.
J. Cyr: 1) He mentioned the March 7 th letter from the Santa Clara County Fire Department and
inquired if this fence has to do with an encroachment. C. Britton agreed and said that the matter was
Meeting 05-06 Page 5
turned over to staff to remedy this issue. While vehicles and trail users can get through, after a visit
from the Fire Department, it was determined that the fence restricted access by emergency vehicles.
The fence needs to be moved by just a few feet. 2) He has ten District books that he would like all
the Board members to sign.
D. Little: 1) He attended David Weintraub's book signing at Books Inc. in Mountain View. 2) He
hiked Black Mountain trail today. 3) He had an interview with San Jose Mercury reporter Paul
Rodgers regarding the Hayes Property.
L. Hassett visited the Kennedy Space Center in Orlando, Florida and ran across wild pigs.
III M. )
Davey: 1 She attended the dedication of the Enid Pearson Arastradero Preserve memorializing
her work on the Palo Alto City Council. 2) She attended the Bay Area Open Space Council and
reviewed the Fifth Year Report. 3) She also attended Ira Ruskin's open house.
K. Nitz hiked Pul as Ridge and the staging area looks like it is progressing.
ceremony in Sacramento where Assembly member, Ira Ruskin resented her
k attended a cere ,N. Han o y y p
with the award for Woman of the Year. She passed around a picture album and a plaque. She was
very happy to share this event with her family.
C. Britton: 1) There is a memo in the Board packet regarding the Special Park District's Forum
Ruskin en house was a seat event and very well received. 3 He
travel arrangements. 2 The Ira Rusk o )
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wants to bring to the Board presentations from outside agencies that are looking at regional issues.
th
Green Belt Alliance and Bay Open Space Council are scheduled for the Board meeting on April 27 .
C. Woodbury: 1) She informed the Board of the American Planning Association's 2005 National
Planning Conference that was attended by over 5,500 professional planners from around the country.
The District's Planning Department held the mobile workshop, "Grassroots to Open Space" and it
was one of the first workshops to sell out. They took out a bus full of participants to Daniel's Nature
Center, the Red Barn and Picchetti Ranch Winery. 2) She passed around the new sign designed by
the Planning Department that will be displayed in El Corte de Madera to alert visitors to stay out of
the waters to help "save the fish." These signs will be posted permanently at trail connections.
J. Maciel reported Lead Open Space Technicians, Stan Hooper and Michael Bankosh, have been
promoted to Maintenance & Resource Supervisors, effective March 21, 2005.
IX. ADJOURNMENT
At 8:55 p.m. the meeting was adjourned.
Margaret Reimche
Recording Secretary
Meeting 05-06 Page 6