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HomeMy Public PortalAbout20050323 - Minutes - Board of Directors (BOD) Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 05-06 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS March 23, 2005 I MINUTES SPECIAL MEETING I. ROLL CALL President Larry Hassett called the meeting to order at 6:14 p.m. Members Present: Jed Cyr, Mary Davey, Nonette Hanko, Deane Little, Ken Nitz, Pete Siemens and Larry Hassett Members Absent: None n Craig Britton Sue Schectman Mike Tom Fischer Del Staff Present: Williams, g Woods II. CL OSED SESSION L. Hassett stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Items 1, 2, 3, 4 and 5. The Board recessed to Closed Session at 6:15 p.m. and the Closed Session commenced at 6:15 p.m. The Board concluded the Closed Session at 7:30 p.m. REGULAR MEETING III. L. Hassett called the Regular Meeting to order at 7:33 p.m. He announced that the Board g €� had discussed Closed Session Agenda Items 1, 2, 3, 4 and 5 in Closed Session and that no reportable actions had taken place. Additional Staff Present: Michelle ,Jes erson Rudy Jur rensen, John Maciel Cindy Roessler, p Y g if ldt and Cathy Woodbury Sally Thieo y y IV. ORAL COMMUNICATIONS — Ken Miller, Los Altos, California, former Chief Steward, SEIU. The field employees of MROSD unanimously voted to leave SEIU and formed their own employee association. He assured that all field employees are still very dedicated and motivated to continue employment with MROSD. V. ADOPTION OF AGENDA Motion: M. Davey moved that the Board adopt the agenda. K. Nitz seconded and the motion passed 7 to 0. VI. ADOPTION OF CONSENT CALENDAR Staff answered J. Cyr's question regarding Claims 2328 Asphalt Surfacing on Mora Road. K Nitz removed Agenda Item 3, Authorization to Contract with Design Concepts for Graphic Design Services for Fiscal Year 2005-2006; Authorization for General Manager to Enter into Agreement for Professional Graphic Design Services for an Amount Not to Exceed $42,000, With the Option to Extend Contract to Fiscal Years 2006-2007 and 2007-2008 and Agenda Item 7, Authorization to Hire Rural Pig Management, Inc. to Conduct Wild Pig Management Program on District Lands; Determine Recommended Actions are Categorically Exempt from CEQA-, Authorize the General Manager to Negotiate and Execute a Contract with Rural Pig Management, Inc. to Implement a Wild Pig Control Program With a Budget Not to Exceed $37,550 through March 31, 2006, With the Option to Extend Contract to Fiscal Years 2006-2007 and 2007-2008. N. Hanko removed Agenda Item 8, Call Special Meeting for the Resource Management Policy Workshop dated March 30, 2005 and Special Meeting dated April 6, 2005, Motion: J. Cyr moved that the Board adopt the Consent Calendar, Agenda Item 4, Authorization to Contract with Patsons Press for Printing Services for Fiscal Year 2005-2006; Authorization for General Manager to Enter into Agreement for Professional Printing Services for an Amount Not to Exceed $104,725, With the Option to Extend Contract to Fiscal Years 2006-2007 and 2007- 2008; Agenda Item 5 Authorization to Contract with Post Haste Direct Mail Services for Mailing Services for Fiscal Year 2005-2006-, Authorization for General Manager to Enter into Agreement for Professional Printing Services for an Amount Not to Exceed $35,000, With the Option to Extend Contract to Fiscal Years 2006-2007 and 2007-2008; Agenda Item 6 Annual Claims List for Fiscal Year 2005-2006 and Revised Claims 05-06. K. Nitz seconded the motion. The motion passed 7 to 0. VII. SPECIAL ORDER OF THE DAY—RESOLUTION FOR RONALD ROSSI L. Hassett recognized Mr. Rossi and his law firm's efforts for their pro bono legal services regarding access to El Sereno Open Space Preserve over the past fifteen years. Meeting 05-06 Page 2 VIII. BOARD BUSINESS A. Agenda Item No. I —Adoption of the 2005-2006 Action Plan for the Implementation of the Basic Policy of Midpeninsula Regional Open Space District — (Report R-05- 38). C. Britton presented the Action Plan incorporating the suggestions reported from the Administration and Budget Committee. The equipment inventory bar code program was eliminated. J. Cyr appreciated having the Board report list the pages that contained the recommended changes. Motion: M. Davey moved that the Board adopt the 2005-2006 Action Plan for the implementation of the Basic Policy of Midpeninsula Regional Open Space District. J. Cyr seconded the motion. The motion passed 7 to 0. B. Agenda Item No. 2a - Approval of Fiscal Year 2005-2006 Budget Recommendations from the Administration and Budget Committee— (Report R-05-36). K. Nitz highlighted the unanticipated capital improvements as a line item for this year's budget (Exhibit B) and the revisions to the budget guidelines for board conference attendance of board members (Exhibit A). Motion: M. Davey moved that the Board approve the recommendations from the Administration and Budget Committee to the Fiscal Year 2005- 2006 Budget. Discussion: C. Britton asked that the Board approve the Administration and Budget Committee's recommended changes and adopt the budget with the same vote since the budget incorporates all the recommendations of the Administration and Budget Committee. He pointed out that part of the recommendations included two additional ranger positions and the completion of a salary survey for board appointees. P. Siemens had pointed out that he in fact is a member of the Administration and Budget Committee--not J. Cyr as stated in the report. C. Agenda Item No. 2b - Adoption of Budget for Fiscal Year 2005-2006— (Report R- 05-37). S. Thielfoldt discussed the results of the salary survey and the vast majority of the District's positions are very competitive. She also explained the recommendation of a stipend program. The basis of the stipend program is to recognize a few Meeting 05-06 Page 3 classifications where a master's degree and/or some type of certificate is highly desirable within that classification and how the District benefits from that higher level of education or certification. The salaries for represented employees will be brought to the Board at a later date after the District completes negotiations and the budget will then be amended at that time or at mid-year. Motion: M. Davey moved that the Board approve the recommendations from the Administration and Budget Committee to the Fiscal Year 2005- 2006 Budget and adopt the budget for Fiscal Year 2005-2006. J. Cyr seconded. Discussion: D. Little asked for clarification of the Guidelines for Board Conference Attendance and if the decision to fund all Board members to attend the conference this year was in addition to this funding. C. Britton confirmed that this was the case. D. Little also questioned why costs of the water truck and program 65 were lumped together with Operations Resource Management expenses (Exhibit D). C. Britton explained that was an attempt to show expenses for resource management and how it could be structured in the future to show what was budgeted for and what was actually expended for Resource Management. Vote: The motion for both Agenda Items 2a and 2b passed 7 to 0. D. Agenda Item No. 3 - Authorization to Contract with Design Concepts for Graphic Design Services for Fiscal Year 2005-2006; Authorization for General Manager to Enter into Agreement for Professional Graphic Design Services for an Amount Not to Exceed $42,000, With the Option to Extend Contract to Fiscal Years 2006-2007 and 2007-2008 —(Report R-05-32). K. Nitz questioned the amount the District paid last year for graphic design services. Staff noted that the amount from last year was $42,000. Motion: K. Nitz moved that the Board authorize the General Manager to enter into an agreement with Design Concepts for graphic design services for Fiscal Year 2005-2006 not to exceed $42,000, with an option to extend the contract to Fiscal Year 2006-2007 and 2007-2008. P. Siemens seconded the motion. The motion passed 7 to 0. E. Agenda Item 7 - Authorization to Hire Rural Pig Management, Inc. to Conduct Wild Pig Management Program on District Lands; Determine Recommended Actions are Categorically Exempt from CEQA; Authorize the General Manager to Negotiate and Execute a Contract with Rural Pig Management, Inc. to Implement a Wild Pig Control Program With a Budget Not to Exceed $37,550 through March 31, 2006, Meeting 05-06 Page 4 With the Option to Extend Contract to Fiscal Years 2006-2007 and 2007-2008 — (Report R-05-37). K. Nitz questioned if the District conducted a different type of pig control program last year. J. Maciel explained that staff did more monitoring last year and geographically Sierra Azul and Bear Creek Redwoods Open Space Preserves will be added to the pig control program. This year's charges will be billed at a rate of $72.00 per hour. C. Britton mentioned the anonymous letter included in the FYI packet regarding pig rooting at Bear Creek Redwoods. C. Roessler presented a few slides to show the Board the actual pigs and damage at Rancho de Guadalupe, the tree farm at Bear Creek Redwoods and in the grasslands at Skyline Ridge Open Space Preserve. N. Hanko suggested that the pictures be included in the Newsletter and posted to the District web site. Motion: K. Nitz moved that the Board authorize the General Manager to hire Rural Pig Management, Inc. to conduct a wild pig management program on District lands with a budget not to exceed $37,550 through March 31, 2006, with the option to extend the contract to Fiscal Years 2006-2007 and 2007-2008 and also that the Board determine recommended actions are categorically exempt from CEQA. N. Hanko seconded the motion. The motion passed 7 to 0. F. Agenda Item No. 8 - Call Special Meeting for the Resource Management Policy Workshop dated March 30, 2005 and Special Meeting dated April 6, 2005 — (Report R-05-29). N. Hanko questioned how the public was notified about these meetings and how soon. S. Schectman mentioned that the District has an extensive notification list and the notices are posted on the web site. C. Britton mentioned that nearly 400 neighbors were mailed notice of the pig management program. Motion: M. Davey moved that the Board call a Special Meeting for the Resource Management Policy Workshop dated March 30, 2005 and a Special Meeting dated April 6, 2005. K. Nitz seconded the motion. The motion passed 7 to 0. IX. INFORMATIONAL REPORTS P. Siemens took a hike up Windy Hill today. He asked about the map board at Alice's Restaurant. C. Woodbury provided information regarding the request for a map not only illustrating open space on District land but all open space and trail connections in the area of Alice's Restaurant. Staff has looked into the cost of having the map embedded in a panel, which will withstand the exterior elements. Public Affairs and Planning will be working on it this year. J. Cyr: 1) He mentioned the March 7 th letter from the Santa Clara County Fire Department and inquired if this fence has to do with an encroachment. C. Britton agreed and said that the matter was Meeting 05-06 Page 5 turned over to staff to remedy this issue. While vehicles and trail users can get through, after a visit from the Fire Department, it was determined that the fence restricted access by emergency vehicles. The fence needs to be moved by just a few feet. 2) He has ten District books that he would like all the Board members to sign. D. Little: 1) He attended David Weintraub's book signing at Books Inc. in Mountain View. 2) He hiked Black Mountain trail today. 3) He had an interview with San Jose Mercury reporter Paul Rodgers regarding the Hayes Property. L. Hassett visited the Kennedy Space Center in Orlando, Florida and ran across wild pigs. III M. ) Davey: 1 She attended the dedication of the Enid Pearson Arastradero Preserve memorializing her work on the Palo Alto City Council. 2) She attended the Bay Area Open Space Council and reviewed the Fifth Year Report. 3) She also attended Ira Ruskin's open house. K. Nitz hiked Pul as Ridge and the staging area looks like it is progressing. ceremony in Sacramento where Assembly member, Ira Ruskin resented her k attended a cere ,N. Han o y y p with the award for Woman of the Year. She passed around a picture album and a plaque. She was very happy to share this event with her family. C. Britton: 1) There is a memo in the Board packet regarding the Special Park District's Forum Ruskin en house was a seat event and very well received. 3 He travel arrangements. 2 The Ira Rusk o ) g ) P g y wants to bring to the Board presentations from outside agencies that are looking at regional issues. th Green Belt Alliance and Bay Open Space Council are scheduled for the Board meeting on April 27 . C. Woodbury: 1) She informed the Board of the American Planning Association's 2005 National Planning Conference that was attended by over 5,500 professional planners from around the country. The District's Planning Department held the mobile workshop, "Grassroots to Open Space" and it was one of the first workshops to sell out. They took out a bus full of participants to Daniel's Nature Center, the Red Barn and Picchetti Ranch Winery. 2) She passed around the new sign designed by the Planning Department that will be displayed in El Corte de Madera to alert visitors to stay out of the waters to help "save the fish." These signs will be posted permanently at trail connections. J. Maciel reported Lead Open Space Technicians, Stan Hooper and Michael Bankosh, have been promoted to Maintenance & Resource Supervisors, effective March 21, 2005. IX. ADJOURNMENT At 8:55 p.m. the meeting was adjourned. Margaret Reimche Recording Secretary Meeting 05-06 Page 6