HomeMy Public PortalAboutr 13-092Anal ztron of 11p P.OrVII A of Tame "l, �q- T-
No 13 -92 Date of Adoption �
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
FOR ENGINEERING SERVICES WITH T &M ASSOCIATES —
SLIP LINING REHABILITATION INDUSTRIAL ROAD
DRAINAGE CULVERT DESIGN PHASE
WHEREAS, the Borough of Carteret is in need of specialized engineering services in
connection with the Slip Lining Rehabilitation Industrial Road Drainage Culvert
Investigation Design Phase; and
WHEREAS, the Borough's Consulting Engineers, T &ivI Associates, possess the
requisite skill and expertise to provide said services; and
WHEREAS, T&.M Associates has submitted a proposal to provide said engineering
services at a total cost not to exceed 514,750.00; and
WHEREAS, the Mayor and Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
of Carteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal from T&M Associates for engineering services
related to the Slip Lining Rehabilitation Industrial Road Drainage
Culvert Investigation Design Phase, in a total amount of $14,750.00
billable in accordance with T &DTs existing contract with the Borough
is hereby approved;
2. That annexed hereto is a copy of said proposal;
3. That this action is approved as an award of a professional services
contract pursuant to N.J.S.A. 40A:11- 50)(a) in accordance with the
Borough's Fair and Open Process as authorized by law.
Adopted this 16 day of May, 2013
and certified as a true copy of the
original on May 17, 2013.
KATHLEEN N1 1. BARNEY, MMC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
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NV
A.B.
COUNCILMAN
YES
NO
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DIAZ
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X - Indicate Vole AB - Absent NV - Not Voting
XOR - Indicates Vote to Ocenale Veto
Adopted at a nteetins of the Municipal Council
16 M
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1373 Broad Street, Suite 306, Clifton, New Jersey 07013
(973) 614 -0005 * fax (973) 614 -0025 * www.tand associates.COM
CART -02231
Mayor Daniel J. Reiman
Borough of Carteret
Municipal Building
61 Cooke Avenue
Carteret, NJ 07008
Re: Slip Lining Rehabilitation
Industrial Road Drainage Culvert
Design Phase Professional Services
Dear Mayor Reiman:
ASSOCIATES
T &M Associates is pleased to present this scope of services and fee estimate for the
preparation of technical specifications and associated bid documents for the optional slip
lining of the stormwater drainage culvert system which crosses under Industrial Road at
the current headwaters of Noe's Creek. It is our understanding that the Borough wishes to
develop a set of technical specifications and alternative bid proposal items for the slip
lining of the five (5) culvert pipes and add the specifications to the culvert investigation
project design documents which are to be publically bid.
During our recent field observations we discovered that one of the five (5) culvert pipes
crossing under Industrial Road has corroded and is partially open. The entire bottom of
the 48" diameter corrugated metal pipe (CMP) in question was found to be missing.
Based on this deterioration combined with the Noe's Creek tidal surge from Hurricane
Sandy moving through the pipes, it is suspected that the five culvert pipes are in very
poor condition and will likely require slip lining.
in order to efficiently accomplish the rehabilitation of the five culvert pipes and in an
effort to utilize the temporary cofferdam associated with the culvert investigation work,
including the slip lining technical specifications and associated work allowance line items
is expected to result in an overall cost savings and will allow the Borough to move
forward with the required repairs with an accelerated schedule.
Scope of Services
Our proposed scope of services is as follows:
1. Evaluate Alternative Rehabilitation Options
We will research and recommend appropriate alternatives for the rehabilitation of
the five (5) existing Industrial Road drainage culverts which will include slip
lining and installation of a cured -in -place liner and related system upgrades.
ENERGY & UTILITIES • ENVIRONMENTAL SERVICES • PUBLIC WORKS
REAL ESTATE DEVELOPMENT • TRANSPORTATION • WATER RESOURCES
Regional Offices in NEW JERSEY, PENNSYLVANIA and 01 -110
CART-02231
� ``?
ASSOCIATES
Le: Mayor Daniel J. Reiman
May 14 > 2013
Borough of Carteret
page 2
Re: Slip Lining Rehabilitation
Industrial Road Drainage Culvert
Design Phase Professional Services
T &M will work with pipeline lining system manufacturers and pipeline rehab
contractors to evaluate and select appropriate rehab options for use in repairing
the existing culverts.
2. Hydraulic Modeling
We will use the hydraulic drainage system model developed for the Noe Street
Drainage study to check out fall capacity as a result of the proposed pipe lining.
Tlie modeling will provide us with the technical data to confirm that the proposed
slip lining will not adversely affect the system capacity.
3. Private Property Owner Access Coordination & Agreements
T &M will continue our work with the Borough Attorney and the two affected
private property owners who own property adjacent to Noe's Creek. We will
inform them of the Borough's proposed expanded alternative slip lining project
work and work with them and the Borough Attorney to outline any project related
private property access issues and help facilitate approvals for access.
4. Environmental Permits
We have contacted a representative of NJDEP and they have advised that the
Borough would be allowed to install a temporary cofferdam as art of this
investigative work for a maximum of 10 days without applying for a permit.
Tlierefore, this scope of services excludes any and all permitting services.
5. Civil Design Services
Once we have selected the internal pipeline rehab options, we will develop a
detailed set of technical specifications and support bid proposal documents and
add same to the design contract documents for public bidding. The supplemental
design documents will include reuse of a temporary cofferdam; extended pump
maintenance of the upstream drainage system to the Pershing Avenue Tide
Chamber; and internal liner options for the subject five (5) culverts from the
headwaters of Noe's Creek to approximately 50 feet upstream of Industrial Road.
We will also work with the Borough to review the possibility of including
alternate bid items or separate contract proposal forms for the pipe lining work.
Based on the previously mentioned scope of improvements, we will provide the
following civil engineering design services for the project:
A. Using the base maps available for the project, we will prepare a
construction plan showing the type and limits of the internal pipelining
work, The updated design plans for the lining will be used to show the
drainage system, facility locations, and quantities of proposed work.
B. We will prepare detailed technical specifications for the anticipated
pipeline rehabilitation for the alternative methods to be used and include
same in the specifications for public bidding.
C. Specifications will be based on the 2007 NJDOT Standard Specifications
and will be prepared in T &M Associates' format.
D. We will prepare preliminary construction cost estimates for the various
alternative repair methods and upon completion of final engineering
documents; a final construction cost estimate (engineer's estimate) will
be prepared.
E. Upon completion and approval of the final project bidding format and
repair methods, T &M Associates will print and distribute specifications
to prospective contractors. Cost of printing will be offset by the purchase
price of the plans and specifications.
F. T &M Associates will answer any questions that arise during the bidding
phase of the project from prospective bidders.
G. T &M Associates will attend the bid opening with the appropriate
Borough Officials.
H. We will received the bids received and make a recommendation of award
to the Borough.
Project Schedule
T &M Associates will begin work on this project immediately. We anticipate completing
the technical specifications and related bid documents within 3 weeks following
authorization to proceed. T &M Associates will work closely with the Borough so that the
project is completed expeditiously and on schedule.
Fee Sched
T &M will provide the above -noted Design Phase Sen•ices for an estimated cost not to
exceed $14,750. Our services described above shall be billed in accordance with the
Schedule of Hourly Billing Rates and Schedule of Miscellaneous Charges in our current
annual engineering services agreement.
May 14, 2013
Page 4
We appreciate this opportunity to submit this scope of services
in connection with the Industrial Road Culvert Rehab project,
scope of services is consistent with your request for services.
for professional services
We believe the proposed
If you have any questions or require additional infonnation, please call.
Very truIV yours,
T &M A SOCIATES
DONALD NORBUT, P.E., C.M.E.
CARTERET BOROUGH ENGINEER
DJN:sp
Cc: John DuPont, Director of Engineering
Kathy Barney, Clerk
Patrick DeBlasio, CFO
K.XART.0223 MdminlCLlvat Slip lining Design Proposal_5.14.11doc
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MIDDLESEX DOUNi`t
I C .
TEL (732) 541.3800
OFFICE OF FAX (732) 541 -8925
KUTHLEEN Af. BA RX. Y, RMC /ChIC
MUNICIPAL CLERK 61 COOKE AVENUE
CARTERET, NEW JERSEY 07005
I
Date: %y 15 2013
TO: Patrick J. DeBIaEio, Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF A VAMABLE FUNDS:
For: 18P1 Associates, Re: pgineerilg Services, Re: Slip i ini g Rdiabilitaticn hillstriai Road
aamag OuIvertlksign HyLse.
Name of Account:
AMOUNT TO BE ENC T71.rn>t Dvr.
contract.
KATHLEEN M. B `
Municipal Clerk
CERTIFICATION OF AVATE ABILITY OF FUNDS
I, Trersurer of the Borough of Carteret; do hereby certify that t here ar e sufficient funds ava
__budget to_ehzble the Municipal Council to authorize the - entering info a contrac {betVyeefl tfi
and: c
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0, . "6q A-1
The funds available for this contract are in the Budge -- }
t, in the account r
in the amount of:
, ble_in -the- current - --
rough of Carteret
By this certi5ca6on, I have hereby encumbered the above named account r the amount of the contract.
FATRI I. DeBLASIO, Trersurer
Date: `
i
1.,vIB/
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Star Ledger,
a newspaper which is printed in Newark, New Jersey and
published in Essex County, of general circulation in said
county and state. One (1) time(s) once in each issue as follows:
JULY 8, 2013
Notary Public of New Jersey
LINDA A. RIVERA
NOTARY PUBLIC OF NEW JERSEY
Kathleen M. Barney, MM
Municipal Clerk
MY CO%I�SI(�N EXP�RE�S �IA� 2 2016
Sworn an u scri e e ot'e
Me this / fW� day of i ,