The URL can be used to link to this page

Home My Public Portal About08-11-1997 Regular Session . . .J 174 MINUTES HILLSBOROUGH TOWN BOARD AUGUST 11, 1997 7:30 PM, Town Barn The Hillsborough Town Board met in regular session on August 11, 1997 at 7:30 PM in the Town Barn. Present for the Board Meeting were Mayor Horace Johnson, Commissioners Remus Smith, Richard Simpson, Catherine Martin, Kenneth Chavious, and Evelyn Lloyd, Staff present were Interim Town Manager Sherry Carter, Town Clerk Donna Armbrister, Town Engineer Tom Hartye, Code Enforcement Officer Todd Chavious, and Interim Police Chief Nathaniel Eubanks, I, PUBLIC CHARGE Mayor Horace Johnson read the Public Charge. II. ADDING ITEMS TO THE PRINTED AGENDA Interim Town Manager Sherry Carter requested to add an item to discuss lighting ofthe US Flag at the Welcome to Hillsborough sign. This was added as Added Item II. Commissioner Simpson requested to add an item to discuss a cemetery issue and a discussion of the height of signs on private property, These were added as Added Items III and IV. Commissioner Chavious requested to add an item to discuss the Fairview Police Substation issue, This item was added after the report on the Police Mobile Van Unit as Item IX.A.I. III, AUDIENCE COMMENTS A, Matters on the printed agenda Mr. Kenny Phillips requested to address the Board regarding Item XI.A. Mr. William Parker requested to address the Board regarding Item IX.C. B. Matters not on the printed agenda Ms. Cathy DiPaulo requested to address the Board regarding damages to her vehicle sustained while driving on Town street. This was added after Item VIII as Added Item 1. 1 . . . 1'15 IV. RESOLUTIONS A. Resolution in Memory of Katherine Evans Murphy Mayor Johnson read and presented to the family of Katherine Evans Murphy a resolution in her memory. Board members expressed their heartfelt sympathy to the family on their loss. V, PRESENTATIONS A, Presentation of Certificate of Achievement for Excellence in Financial Reporting. Mayor Johnson announced that the Town of Hillsborough has, for the third year in a row, received a Certificate of Achievement for Excellence in Financial Reporting. Finance Director/Interim Town Manager Sherry Carter accepted the award on behalf of the Town of Hillsborough. VI. APPROVAL OF THE MINUTES OF THE JUNE 17TH AND 30TH TOWN BOARD MEETINGS AND THE JULY 22ND QUARTERLY PUBLIC HEARING WITH THE PLANNING BOARD Commissioner Catherine Martin requested that a change be made in the next to the last paragraph on page 6 of the minutes of the June 17, 1997 meeting changing the word "their" to "it's" . Upon a motion by Commissioner Lloyd, seconded by Commissioner Smith, the Board moved to approve the minutes of the June 1 Jh Town Board Meeting with the aforementioned change, the minutes of the June 30th Town Board meeting, and July 22nd Quarterly Public Hearing as presented by a vote of 5-0, The motion was declared passed. VII, REPORT FROM THE INTERIM TOWN MANAGER Interim Town Manager Sherry Carter reported that Municipal Advisors Incorporated has requested to meet with the Board to discuss the candidates for the position of Town Manager, By consensus, the Board agreed to meet with Roger Scott, President of MAl in the Police Department Training Room on August 27, 1997 at 9:00 AM, Interim Manager Carter reported that she had spoken with Chris Kirkman on August 1st and was told that the design for the Faucette Mill Road stoplight has been completed. She is in the process of obtaining the appropriate information in order for the Town to proceed with negotiations to purchase the right-of-way, 2 . . . 1 to) r:' I " Carter informed the Board that the Occoneechee Mountain Park Tour has been set for Saturday, September 13th at 9:00 AM and a raindate is scheduled for Sunday, September 14th at 4:00 PM, Hervey McIver will lead the tour which will begin at the Eno Mt. Road Bridge, VIII. REPORT FROM THE TOWN ENGINEER Town Engineer Tom Hartye presented a status report on all current water and sewer projects. IX REPORTS A. Police Mobile Van Unit. Interim Police Chief Nathaniel Eubanks presented a report prepared by Sergeant Judy Jacobs containing information on similar units currently being utilized by the City of Sanford and the City of Raleigh. Interim Chief Eubanks rendered an overview which communicated that a mobile van unit would establish an immediate police presence wherever it was stationed. This type of unit is commonly used in crime-ridden areas, at special events, or anywhere police presence is needed. A mobile unit can act as a police command post for missing children or as a home base for natural disaster relief. By establishing a police command post, the department becomes immediately accessible to the residents of the community housing the command post. The department can easily form bonds of trust and mutual assistance with the citizens, which can only help the department in its attempts to address crime and quality-of-life issues, Commissioner Martin suggested that the Board also consider the additional staffing which would be required for such a unit, Commissioner Smith asked staff to investigate further the possibilities of grant funding for such a unit. Commissioner Lloyd requested that staff also provide to the Board information on the amount of funds which would be required to build a substation/community building. Mayor Johnson provided information to the Board obtained from Mebane Lumber Company on the cost of materials to build a substation/community building. He stated that a 28' x 40' building is 1,120 square feet which built at $lO.OO per square foot comes to $11,200 for the building materials; $2,500 for brick; $2,200 for the concrete slab; $2,000 for plumbing and fixtures; $3,000 for electrical wiring, totaling $20,900 with $7,000 built in for contingencies. Commissioner Simpson expressed his concern for the placing of a permanent structure which would only serve one neighborhood. Commissioner Chavious expressed his opinion that the Town is not in the business of building "community centers", but is in the business of providing protection and crime prevention for the entire Town. 3 . . . 177 Commissioner Martin requested assistance from the press to let the people in the Fairview community know that the Town Board plans to do "something" - it has just not been decided "what" at this point. She stated she thought it would be a good idea to hold another public meeting on this issue in September to receive public comment on the concept of a mobile van unit versus a police substation/community building and discuss all possible options. (A copy of the report is hereby made a part of these minutes as Attachment IXA.) B, Report and Discussion of Landfill Reorganization Agreement. Bob Jessup, Attorney for the Landfill Reorganization Group, appeared before the Board and stated that the purpose of the Interlocal Agreement is to set forth the parties' agreement to transfer operational control to the County of the solid waste management system serving residents of the County and the Towns, and to establish the terms for the management of such solid waste management system under which the Towns will participate in formulating solid waste management policy for their own residents and for Orange County as a whole. Gayle Wilson from the Chapel Hill Solid Waste Department also appeared before the Board giving his support for the draft Interlocal Agreement. Wilson stated that the tipping fees cannot continue to bear all of the costs for the entire system as the system grows. Commissioner Chavious asked whether or not there are any companies who do recycling (whether separate or co-mingled) in this area, Mr. Wilson stated that there is a current contract with two firms, one of which collects curbside recyclables in the urban areas and the other collects 40% of the rural area which is now on the curbside program. Commissioner Lloyd asked Mr. Wilson what the cost is for the pick-up ofrecyclables in Hillsborough. Mr. Wilson stated that the cost was approximately $3.10 per month per household. C, Scotswood Analysis Report Interim Town Manager Sherry Carter presented to the Board fmancial analysis for the satellite annexation of the Scotswood Development which had been prepared by her, the Town Engineer, and the Planning Director. (A copy of the report is hereby made a part of these minutes as Attachment IX.C) Interim Manager Carter explained that when an area is annexed, there is revenue coming into the General Fund. When an area is not annexed, there is no revenue coming into the General Fund but there is revenue coming into the Water/Sewer Fund which is doubled at the Out-of- Town rate. Commissioner Martin stated that the County has approved the Scotswood Development and the developers are able to proceed with this project whether or not the property is annexed, 4 . . . c... ...., 178 Interim Manager Carter explained that by being annexed that Scotswood's capital facility fees would be cut in half, She stated that the staff projects, based on the 410 units, that if the area is annexed it would cost the developer $821,888 and if they are not annexed, it will cost them $1,643,776. Commissioner Simpson stated that ifthe area is annexed, they will be able to build at a greater density. Todd Zapolski, Developer, addressed the Board and stated that the reason for requesting annexation is not to make the project cheaper. He stated that ifthe area is annexed the taxes will double. He told the Board that the primary reason for requesting the annexation is that the plan that was approved in 1986/1987 was designed to maximize the process. He stated the belief that eventually the property would be inside the Town of Hills borough, Maybe not next year or the next, but eventually it would be in the town limits. The Developer would like the area to be recognized as a part of Hills borough and to be able to work with the Town's Planning Staff. He stated that the density would not change. Mr, Zapolski stated that they would like to design the development in such a way that they can cluster the houses to allow for more open space and more recreational space. He said that this would be more economical for the developer and for the consumer, Mayor Johnson stated that it is a misconception that the Town needs more tax money. More tax funds are not what the Town really needs, He stated that the funds are needed more in the Town's Water Fund, Mayor Johnson spoke of the Town's Bond Rating. The Town has $5.8 million worth of bonds to be paid. Historically, municipalities are allowed to charge more to their Out-of- Town customers, This is a revenue stream which the Town should not want to see diminished. He said that the Board needs to look to the future and let the development build out and then annex the property in phases. Commissioner Smith expressed his concerns that tax dollars are needed by the Town and by the County. He stated that the additional traffic will be an issue whether the development is annexed into the Town or not. Commissioner Lloyd stated that the reason she is opposed to the annexation is because it is a satellite annexation unless they can come up with the additional property between the development and the existing Town limit. This would leave the chance to have a landfill. The Town only has 10% of its existing area to use for satellite annexation. Ms. Lloyd stated that she did not want to lose the option of annexing property to prevent a landfill. Commissioner Smith stated he would like to call a public hearing on this issue. Commission Lloyd stated she did not want to call a public hearing if the annexation remains a satellite annexation. She asked the Developer if they had been able to come up with the additional property owners willing to be annexed to make the annexation contiguous. 5 . . . t\. 1:. 179 Mr. Zapolski stated that talks are currently going on. Interim Town Manager Carter told the Board that the analysis which was prepared did not look at contiguous annexation because it did not seem that would be possible at the time she and the Town staff meet with Mr. Horton, Commissioner Simpson stated that even ifHiIlsborough doesn't grow anymore there will still be the traffic problem, Commissioner Martin stated that she was trying to be farsighted on this issue, although she remembers all the budget cuts the Board just made. She stated her concerns in annexing an area this large - especially a satellite annexation this large - is that the Town would be looking at additional expenses in police protection, fIre protection and sanitation, to name a few. She reiterated the fact that the development can proceed without being annexed at this time. ADDED ITEM IX.C.A MR. WILLIAM PARKER Mr. William Parker, a resident of West King Street, addressed the Board to express his concerns with this annexation. He stated that he felt the Board should stop all annexation. He said he is continuing to pay more taxes, is getting less service, and does not understand how the Town can continue to keep adding on when they can't adequately service the current residents. He said the Town has problems in Fairview; the Town has elderly citizens living on fIxed incomes trying to pay water/sewer bills; and the Town has a terrible traffic problem and needs to build a bypass. Mr. Parker stated that, in his opinion, these issues should be considered first before annexing any more area into the town limits, Upon a motion by Commissioner Smith, seconded by Commissioner Simpson, the Board moved to direct the Town staff to bring to the Board for their consideration at their October 13, 1997 Board Meeting an analysis on a contiguous annexation from two points 1) from the Sewer Plant in a North East direction and 2) along the South side ofHwy 70 from the Cemetery by a vote of 3-2 with Commissioners Smith, Simpson and Chavious voting Aye, and Commissioners Lloyd and Martin voting Nay. The motion was declared passed, Mr. Bob Mersereau, of Winter Street Place, addressed the Board stating that he lives adjacent to the property which had been Site 11 and strongly feels that ifthe Town has the opportunity to do a satellite annexation of a possible landfill site, they should jump on it. Commissioner Smith asked Mr. Mersereau if he would be willing for the Town to annex his property if it would prevent a landfill from being located near his property. Mr, Mercer said that he would be willing to have his property annexed to prevent a landfill near it. 6 . . . 180 x. ITEMS FOR DECISION -- CONSENT AGENDA A. B, C, Approval of Volunteer Agreement Form. Budget Amendment to fund the Manager's Search, Budget Amendment to fund Revenues & Expenses in conjunction with the Agreement with Orange County to provide ftre inspection services, Approve job description for Part-Time Fleet Maintenance Worker. Reappointment of Cathleen Turner to the Historic District Commission for ftrst full term ending 11/99. Reappointment of Pip Merrick to the Planning Board for first tenn ending March, 2000, Reappointment of Tom Tiemann to the Board of Adjustment for second full term ending March, 2000. D, E. F. G, Upon a motion by Commissioner Smith, seconded by Commissioner Chavious, the Board moved to approve the Consent Agenda as presented by a vote of 5-0. The motion was declared passed, XI, ITEMS FOR DECISION -- REGULAR AGENDA A. Consideration of a request to sponsor a rezoning ofthe property located at 507 West King Street. Interim Town Manager Sherry Carter introduced Mr. Kenny Phillips, owner of property located at 507 West King Street. Mr. Kenny Phillips addressed the Board and told them that he is trying open Paul Martin's old store as a neighborhood store, In order to be able to do this, the property needs to be rezoned. Code Enforcement Officer Todd Chavious stated that the property has never been zoned for any type of commercial operation. He informed the Board that Paul Martin's old store was a legal non-conforming use, The right to that non-conforming use ended 180 days after the store closed. Code Enforcement Offtcer Chavious reported that Mr, Phillips has been told that he could apply for a rezoning and was told what the deadline was for the July hearing, or that he could make a request to the Town Board to sponsor the rezoning in which case it would not be heard until October. Chavious informed the Board that if Mr. Phillips applies for the rezoning it will carry an application fee of $200 and that is why he has chosen to request the Board sponsor the rezoning. Chavious reported that the lot is 9,750 square feet, contains a house facing Webb Street, and is surrounded by residential land. None of the buffers are in place that are required between commercial and residential properties, nor is there much room to provide them in the future, 7 . . . 181 Commissioner Simpson stated his concern that business owners who have a legal non- conforming use be notified that when their business closes, the right to that non-conforming use will end 180 days after the business closes, Interim Town Manager Sherry Carter explained the Town's inability to do such notification due to the fact that, in most cases, the Town is not aware that a business has closed until it is time to renew their business license each June. Until the second notice of the business license renewal in July is returned, the Town has no way of knowing when the business closes unless they notify the Town. Interim Chief of Police Nathaniel Eubanks addressed the Board and expressed his concerns with this property being zoned for commercial operation stating that currently no off- street parking exists and this portion of West King Street is narrow and cannot accommodate on- street parking, Commissioner Smith made a motion that the Town Board sponsor this rezoning with the stipulation that there would be no on-street parking, The motion died for lack of a second. B. Consideration of an Ordinance to amend Sections 10.3, 10.8.3, 10.1 0, 10.11.3, 10.12,3 and 1 0.14.2 to make state mandated and recommended changes to the watershed protection regulations, Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board moved to approve an Ordinance to amend Sections 10.3, 10.8.3, 10.10, 10.11.3, 10.12,3 and 10.14,2 of the Zoning Ordinance to make state mandated and recommended changes to the watershed protection regulations as presented buy a vote of 5-0, The motion was declared passed. C. Consideration of an Ordinance to amend the Minimum Housing Code to address abandoned structures, Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board moved to amend the Minimum Housing Code to address abandoned structures as presented by a vote of 5-0, The motion was declared passed. D. Consideration of the Planning Board's recommendation to approve an Ordinance to amend the Economic Development District Design Manual relating to required site volume ratios, parking requirements, land use buffers, sound levels, utility information, and perimeter buffers, After consideration of the Planning Board's recommendation and upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board moved to approve an Ordinance to amend the Economic Development District Design Manual relating to required site volume ratios, parking requirements, land use buffers, sound levels, utility information, and perimeter buffers as presented by a vote of 5-0. The motion was declared passed, 8 . . . .182 E. Consideration of the Planning Board's recommendation to approve an Ordinance to amend Section 25, to change the definition of a Tourist Home to increase the number of lodging units from 9 to 12. After consideration of the Planning Board's recommendation and upon a motion by Commissioner Lloyd, seconded by Commissioner Smith, the Board moved to approve an Ordinance to amend Section 25 of the Zoning Ordinance to change the definition ofa Tourist Home to increase the number of lodging units from 9 to 12 by a vote of 5-0, The motion was declared passed. F. Consideration of request from the OPC Area Program for a handicapped parking space on Churton Street, and approval of Town Code amendment. Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board moved to approve a request from the OPC Area Program for a handicapped parking space on Churton Street, and to approve an amendment to Section 6A-20 of Chapter 6 of the Town Code designating the last parking space on the West side of South Churton Street at the intersection of Margaret Lane as handicapped parking only by a vote of 5-0. The motion was declared passed. G, Consideration of revisions to the Town Employee Performance Appraisal System. Interim Town Manager Sherry Carter introduced Bob Crowder from the League of Municipalities and explained that revising the Town Employee Performance Appraisal System was the last phase of the Pay and Classification Study, She further explained that a Steering Committee was formed of Department Heads with subcommittees of employees to assure as much input as possible was received on changes they felt were best for the employees of the Town. Mr. Bob Crowder presented the proposed revisions to the Town Employee Performance Appraisal System to the Board for their consideration. After some discussion and upon a motion by Commissioner Smith, seconded by Commissioner Simpson, the Board moved to approve the revisions to the Town Employee Performance Appraisal System as presented, with the additional request that the Town Board be kept informed by the Town Manager of merit increases awarded and longevity payments made, by a vote of 5-0. The motion was declared passed. Upon a motion by ~ommissioner Smith, seconded by Commissioner Lloyd, the Board moved to delete the "Decision Making" section of the Employee Performance Appraisal Form by a vote of 5-0. The motion was declared passed. 9 . . . 183 ADDED REPORT FROM COMMISSIONER SMITH Commissioner Smith reported there were 470+ persons in attendance of the Bike-A- Thon this past week. Commissioner Smith further reported that the committee studying the proposed park behind the New Courthouse has requested the Town appoint two (2) Commissioners and one (1) staff person to be on the board for this new park. Smith requested that he and Commissioner Chavious be the Commissioners, and that Planning Director Margaret Hauth be the staff person appointed to serve on this Board. By consensus, the Board agreed. Commissioner Smith informed the Board that at some later point they will be asked for input on naming the park and told them some of the suggested names have been: Heritage Park, River Green, Enoe Wills, and River Park. XII. CLOSED SESSION A. Closed Session for the purpose of discussing a personnel issue, Upon a motion by Commissioner Simpson, seconded by Commissioner Smith, the Board moved to go into Closed Session for the purpose of discussing a personnel issue by a vote of 5-0. The motion was declared passed, XIII, ADJOURN Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board moved to adjourn at approximately 10:45 PM by a vote of 5-0. The motion was declared passed. 4d~ Donna F. Armbrister, Town Clerk 10 Town of . Hlll,~ 184 . . MEMORANDUM To: From: Mayor Johnson and Town Board members Sherry Caner, Interim Town Manager~ Tom Hartye, Town Engineer ~ Margaret A Hauth. Planning OOctorW' August 8, 1997 Date: RE: Scotswood Annexation Analysis Assumptions The entire Scotswood development contains 330 acres. For the purposes of our study, we limited the annexation to the 270 acres allowed as a satellite annexation (10% of the total town). The remainder of the site would either be dedicated to the town or left undeveloped. In either scenario, that 60 acres does not impact the financial analysis. While a contiguous annexation may be possible, the development was studied without including any intervening properties. We also used the fo llowing assumptions: 1, All state shared revenues were collapsed into one category and calculated at $183 per person. 2. The standard of 2.3 persons per household was used for the entire development. 3. 1.5 vehicles per household at a value of $12,000 each was used for the entire development. 4. Raw land was valued at $10,000 per acre for the single family part, $30,000 for the multi- family, and $87,000 for the commercial site. As land is developed. the developed acreage was subtracted from the raw acreage to eliminate double counting. 5. $165,000 was used as the single family house & lot value, $630,000 per 6 unit apartment building (including land), and $60 per square foot of commercial building. 6. The first single family house is expected to be occupied in September 1998, however, there will not be general fund revenues received until September, 1999. Sixty-five houses should be occupied per year until the total of 410 is reached. 7. 261 apartment units are expected on 29.5 acres with 6 units per building. Construction is expected to begin in 2002, with 48 apartments (8 buildings) built per year until the total is reached. 8, Commercial development covers 10.43 acres and is expected to include 65,460 square feet of space. Construction is expected in 1999. 9. The property tax rate was held constant at $0.45 throughout the analysis. 10, All projected salaries are based on current starting rates with a 2% cost of living and 2.5% merit inctease each year. Vehic1es are based on current prices with allowances for inflation. 11. At build-out there will be 671 housing units with an approximate population of 1544. ..:);. ~as= ')r~nge 5~'!~r: . _?:,: 30:: -:f29 0' .~-:I:";oor')uzn.. 4\inr-:,'" ~'._.. ....~.... ~-~~:: .:~.S_-.-:~__l:')~ j :-'~:::.: ?:.~~J_r:'..J.~_~:"".~" . . . 185 Scotswood Analysis 8/8/97 page 2 Impacts Fire With the projected population of this development, one additional firefighter will be needed to maintain our current level of service. This new hire is proposed for year 5. Police A total of five additional officers will be needed to cover this development at build-out. New hires are proposed for years 2, 4, 5, 6, and 8. Additional vehicles will also be needed in years 2, 5, 8. Sanitation The cost of ron-out containers for the single family development were calculated using the 65 gallon price of $39.47 each. A 5% annual inflationary increase is included. Purchases will be complete by year 7. Dumpster service for the commercial and multi-family portions can be provided at no additional staff or vehicle cost. Six commercial dumpsters and 44 multi-family dumpsters are expected. One additional staff member is expected as wen as a new garbage truck. both anticipated in year 3. Tipping fees of $35/ton were used, with a 5% annual increase. Street A total of 2.36 miles of new street are expected in this development. The Powell Bill revenues are included :in the "State Shared Revenues" line item. A total of 45 new street lights are expected at build-out. One light currently costs $65.64 per year to operate. This fee was held constant. Water Fund The water and sewer capital facilities fees were calculated as an up-front, bulk payment. Each residence pays $600 for water and $600 for sewer in town. Commercial development pays $800 per acre for water and $800 per acre for sewer in town. These fees are all doubled for out of town customers. Water and sewer charges were increased 5% every third year. Each household was assumed to use 3,500 gallons per month. Attached is a table provided by the developer's engineer estimating the cost for off-site sewer improvements. As the table shows, the Town would reimburse the developer for a total of $112,700 for additional costS incurred to constrnCt improvements that can serve more than just the Scotswoodgdevelopment. The 10" rather than 8" outfall and the location of the pump station allow the Town to make sewer available to residents of the area currently on septic systems. This cost would be incurred by the Town if the development is built, regardless of whether it is annexed. The Perpetual Maintenance Fee for the lift station was not included in this analysis. 186 iii THE JOHN R. McADAMS COMB\NY, INe. . SCOTSWOOD OFF-SITE SEWER August 4, 1997 HTN-96000 . Public System Location: Regional Location Pump Capacity: 125,000 GPO Force Main: 8-Inch Gravity Sewer. 10-Inch Town Total Cost Reimbursement! Pumo Station $60.000 Stand-By Power $30.000 8" Force Main- 7,400 LF at $30.00 $222 000 10" Outfall from Force Main I $32.2002 4.600 LF at $52.00 i $239.200 g" OuttaJl to Pump Station $54.0003 1.200 LF at S45.00 554.000 Easements at $6.35/LF $36.000 $7.500 EmrineerinQ and Continllencies (20%) -!128.000 $19.000- TOTALS $ 76!J.200 S112.700 I Developer respooSlble tor carrying out all improvements. Amounts shown are projected Town reUn9uTSemcnts to developer. 1 Repre3eots differential cost between g" line for developmellt omd 10" line for master. ] Repmtnts cost of locating pump station in accordance with Hillsborough' s ma5ttt plan. . - ~~ (f;(JjWU".U:-C;-C"TiGjm -. ~~~ ~$$::Gj~ _. III ~ :: ~ =: E ~ ~ =' ~ )( C ----Ill ll) C. c, .., ~ ~ III 3 ;- ro _ ~ _ _ -. -. ro - ~ ~ (/)(/)- rooo-o;< CD-..-.._-.n(")_~ ()()~ 0'''' -=C'l<"'OCllro"'O...~ ... ... ro CD m ~:; "TI G)=:ggg.~<,,~~::1 ::c 1ll::r"TI S!?<<::liil::1 ex> x = Cll "'0 III = -roro'<-s: -- "0 . VI . lC _. - -. VI ro ro VI "TI C. < ex> Cll "TIro ::l "TI::r:l1ll C'l O::r... 0 = == Cll ~"TIca::l G)~::r::r-l"TI~ (0 ::l m~ Co . - lC 3' CD :l -. VI :l ::l . III ro Co . ~r-O~5Ul . m~_roVl:l~g:l::l~ "TIC'l VI "TI -.... .-..J Q, = . :;oC'lo Q, X :l X ro...--roro:lroQ,~ Cll -I"TI "'0 Cii "'0 roVl "::;VI ..::; Ul -ICll "TI"'O ro ro ~-- --~ Ul o Cll o<ro-l :l :l -- _Cll - Cll Q) Q, Q, ~ Ul ~ X - .. ~ ~~ ~ ~ .- ..... .... CC ex> ex> ~ ~ .- N .... .... ~ ~ w WI\)..... co I\) 0> ~~ .0 1\)1\) -..J ~I\) W co .... -..J ~-..J ()'I..... ~ -..J -..J '"....J ()'I-O>-()'I ~ I\) CXl W '"....J -w co -I\) -.... .. 00 ~I\)()'IO) en '" CXl ~ WU'I-..JO)W -, :;,0 .- 00 ....()'IOO) N CXlCXlO ..CXlU'lU'lO) ~~j/f: ~ ~ ~ .' ~ ~ ~ N ~ .... ..... -..J -..J '" W 0 W W -..J U'I .... 0 ~~ 0 o -..J'" O>W CC ~ ~ ()'I~""'O-..J ~~i~ -CXl co -I\) -0> 0> -0> .. .. .. .. .. C/) co ~ ()'I co .....-..JCO ()'I CO ~ ~ ~.....~co OCO -0. CXl CXl W .... ()'I W W '~10 -..J 0 -..JCOW()'I 00 -0. 0 0 ....0)0 0 U'I ~~~J r) ~ ~ ~ ~ ~ f+=~~~-: 0 N I\) .... ~ w ~ '" .... (it N '" .... U'l1\) W 0 U'I ()'I ()'ICXl .... U'I ~~~.:::- -0. ........0"'00) .... ..... '" '" U'I"''''()'I~ .dD2"O -:..... '"....J ."" '0 .co -0 -"" I\,) en -0 .0 -U'I -0 -W '"....J '"....J ~~~-b 01 ~ U'I.....CXlWOO ..... .. '" I\) '" -..J I\) co W ~ 01 0 ()'IW-..JOOCXl -..J CC 0 0 CO~()'IU'I()'I }W':31\) ~ ~ ~ ~ ~ L~~ 0 -0. .... ~ ~ ~ "" ..... I\) 0 -0. .... .... I\) 0) en CXl CXl CXlI\) 1\)1\) ~~ w w....()'I1\) -..J 0) CC 0) 0> I\)CO~~W co -CXl '"....J -.... -co ~ -0) -0. ~ ~ -0) -0> 0> "co ~ Q. N ~ I\) 0 O-..J 0 W 0 .... .... COWI\)~CO ~:.:r:o 0 0 O-..J()'I.... -..J 0 ..... I\) I\) ()'I-..JOCXlO ,~,.;:w ,:~::=:.::::.-: . C/) ~ ~ ~ ~ ~ ~ ..~ ~~~~:> - Q) . N I\,) ....~ C7I .... .... U'I .... I\) -0. .... I\) I\)I\)OW N .... .... o -..J W co .:..i(~ (D .~ ~"'ow .CXl _co _0 _0 ..... CXl CXl CO-..JO)~'" .. .. .. .. "CXl -.... "w ".... -I\) :~~'c~w W w....()'I.... 0I0WOI CC .... .... N ~ 1\)0COl\) 0'1 OU'l CO ..... .... .... O)CO....O~ ~:~O --. -0. 0 ....O()'lO CXlOCXlO C7I ()'I 0'1 .... COOl"" 0> '()'I-,~ --. .... . -fit ~ -fit ~ ~ ~ .. (D N '" ....~ ..... .... .... 0)1\) W W W I\) I\) (.:l W co ~ ~ W '" ~O) ~:-:o :b 0 01\) 0) W co 0>.... en co co -..J~CXlW"" N "", ~ 0> ~ -..J ....co co CXl CXl -0 "-..J "0 -I\) "0 ,"Cll-,,~ _.g)- ..." C7I ~ 0> CO U'I-..J 0> ....0> ~ .... .... "'0>"" ()'I 0 -":';'0 ::3 en 0 O>~I\)O> I\) 0'1 -..J 01 co co O>OO~I\) fO>-";JUl. :-~~~- ::3 ~ ~ ~ ~ ~ ~ ~~~~f~~ - ~ N I\) ....~ co .... .... -..JI\) W .:.-::-.:::.1;...-_- W W W W W W co -..J -..J 00'1 ~co ;:~.,....:.;,'" .01 U'I I\) .... .... .... 0'1 W ~ -..J -..J -..JWCOCXlO> 1a)~ 01 o,w-"".o I\) -0> ~ co "~ ~ .~ -w "0 "-..J -I\) "'1D~ Q) 0 ~ O()'lCXl()'l I\) CXlO CC co co OCXlWO>W -~~~.:tc W 0 w~....co 0 ~ U'I co ~ ~ ~"'01\)0 :~ ~ _-":.1:1:..-::-.:1::.'" 0 ."~..; -:-:;:f.-E-=, ~ ~ ~ ~ ~ ~ '-',~:::..- ::3 w W ....~ CC .... .... -..JI\) ~ :.:::..:;.~. .- .... W wW-..JW ~ co co ()'I-..J 01 .... ~l~ W WI\)()'I I\)....OI~ en .... .... ~WCOI\)CXl "I\) "co -0 .. .. .. .. Co "0> "0> -""o,"-..J"O>-"" N OICOCXlCO 01 ~ 0'1010 WU'lCOO -0. ~ ~ -..JCXlO101CXl ~i5.!0 -0. 0 ....~ W CXlO"'ex> ..... 0> 0> ....()'IOOO> "ED...::::'?' - -, ---.-+:- ~~~ ; .::os;:--=::. -fit ~ -fit ~ ~ ~ ~.-~~-- N '" ....~ CC .... .... -..J I\) ~ .-::==1+- CO ex> W W -..J W ..... CO CO -..J CXl .... U'I I\) ~~'" ...... -..JI\)-..J W 0>0> N -..J -..J ~I\)O~-..J . .iF.!O ~ ~COCXl CO I\)~ ~ CXl CXl -0'1 "~ "0 -W --..J ~~-.J C7I ~ 0> ()'I 0> .... U'I -..J N W (.:l ex>1\)0>01~ .......~ CC 0 CO~O CXl CXlCO N CXl ex> ~~()'I....~ c1:t) ~ . ..,. ~ -fit ~ ~ ~ -0. ~~ .... C7I .... .... ~ .... '" 0> ~ "CXl CXl "0 ~"U'I I\)~ ..j;~!~ --0 CO .... .... .... ....1\) CXl .... -0. 7~~9:~ 0 .... .... CO -" CXl -" 0'1 0 CXl ()'I 0> w ~I\)I\) COOO1CXl~ III ..... "'" "I\) ~-..Jex>COOCO-..JU'I-..J .CO -..J -" 0'1 ....OIWCOI\) -=i =::.::: lC '"co "CO W "()'I "'0 '"....J "w ':.....I -W -....-.....0>-0>':.....1 Cll en -..J -..J W I\)CXlW =0.i3':-=:- -" ..... 00 -..JI\)CXl-"O....()'I~~ CO OICXlO> WW~()'IO ~'mi;--~< w 00 WOI\)-..JO....O~CO ..... I\) CXl ~ ()'I0100>~ L8T . .. ~~:E;o -- w w ~ (f)epj;'< () ~.., ~ W(f)"T1::l "E. ro r:: c: - ~ ~ ~ ~CDQ.CIl ,,-. W () C'l ::r =w ~rO "CD ro VI ro VI -l o ~ :;lJ CD < CD ~ r:: CD VI :::O:Em ~. Gl )( 3j;'~ C' .., ~ t: "T1 ::l Cil r:: Q. ro ~ -. 3Q.c CD .., :; CD en UI -l o ~ m )( "C (ll ~ Q. ::;: r:: .., (ll VI (;) W :; -- r o VI VI CD -- CD -- CO ~ . C/) r) o (it ~ o Q. I <: o :b ~ ~ ~ Q) ::t o ~ . -(.<;(0 '.(%) "co .Jl) _I :-,.-JO ~=~~~ 77 ..L:.:::= ~~~"~;:; ~~6 ;'l\i,~ ,.~"i.;o =(I) -~ '~':';b w':N .-<"0 tt> :'~"" W ._1 ~_~O , ~ :;'iW - -. -<-:'0 .ro ,W .-0:1 +_:"1 '~:-~'iO .c(1l ~~ C~~~;;; '(%)..~ =~;jO -~)r .,':..=-~:~:- ~ em iRen ::-m::J;i.,1 ~:~.:z1:0 ~o)J~ f.~l~ ::CD~ ~~:~ ~. :.;, ::..).'~:.:::.... -O:~bi' ~~ , :..:':.'ti'-'c , ',~. . I. ':""""';" ..... -en -Etl ".. W W".. "~ "Ol ~CD OlO -Etl Ol CO W Ol o -Etl ..... o ".. "0 ".. o ~ ..... ~ I\) CD I\) ".. ~ I\) W Ol N w o ~ I\) CO CO -Ol W CD -Etl W ton ".. CO CD CD -Etl W CD W "" CO I\) -Etl W CO ton "Ol -..J Ol ~ ..... I\) eno ".. ton WO ~"-..J ~I\) OlCD oM ..... en -..J CD ~ 01 en oM en U) w en Cl oM ..... Cl . -Cl . Cl .,. ..... -..J N CD N . .,. N W en N W Cl oM N Ul Ul en w CD ~ W CJI .. U) CD CD .,. W CD W N U) N .,. W U) .01 en ...., en .,. w en U) . 01 Cl . -Etl ..... ..... "" ~ o o <tit ..... ..... N ...., o Cl .,. Cl <tit Cl <tit Cl ~ Cl <tit Cl oM Cl <tit Cl ~ ..... ..... "" -..J o o <tit Cl <tit .... .... N ......, Cl Cl -Etl ..... ton Ol ton ~ ton Ol ~ Ol CO W Ol o ~ ..... o ".. o ".. o ~ ..... ~ I\) CD I\) ".. -Etl I\) W Ol I\) W o ~ I\) CO CO -Ol W CD .,. W ton ".. CO CD CD ~ W CD W I\) CO I\) .,. W CO ton -0> -..J 0> ~ W 01 CD ..... CD o ".. -0 Gl CO CD "" 88T . ... G)G)G)~ III III III ::l _. _. -. ::l i2,i2,i2,(I) IIIX 000 (J) (J) (J) (J) (J) (J) , , 1 ~~G) ro III (I) .., _::l III ro . ="'"Tl "Tll: I: ::l ::l 0. 0. G)~ III ::l _. ::l i2,(I) IX ~ <: (J) III 'z ~O III ::l - 1 CD ~ .., ::l "Tl::l I: CI> ::l X 0. co -- CO CO -..J . en (') o (it ~ o o Q. () o ~ Q) ~. (I) o :::s 3 "'0 Q) (") ..... o ::3 ;p ::3 ~ . '-<,iCO =(I)::,.CO ::.~ ,,"-<': 0 ~,-Jp '-."10 rN';'~ __.-::1'_".- ,-< ~;o i:.(tI,.,-> ::m~-:;o <~~;~, ::~::2:.':: '-<'.0- '(I) J~N ;:11)1 .-",.0 ~_:~ :-<.:r0 ,'(D o;;;U.) :~'';'O ~m ~.~~: ~6 em :~ ~~ ~cb ~:Q) ~~ ~,"-o' ~m::;:(1l [11)"7", ''':''.1jg r'/L..,,' ~J~' em eta) as~~ t~Jg~ ~1-~ I'(b~...., ':tI)?'.... -. .'0. ~~ ~}:~ !':-:-.:::~ ==~. .~~~ ~~ co -...I ~ ......"'CO (.0)0>0> (J1(J1CO ",,,,co ......CO(.o) ~ ~ ......~...... (.0)(.0)0 co.,.,.,., "co '"en """ 0> co CO ~ O~ ~~~ CO(J1(.o) (J1"'(.o) -...10-...1 co "'-...I .,.,0.,., ~ ~ (.0) ~ '" (J1COO> (J1O>CO "", :,.. -co co ...... -...I -...I"'(J1 i:fl ~ ~ .,.,......'" ............CO (.0) co (J1 -0> :... -(J1 (J1.......,., (J1(J10 ~~~ U'l.......,., U'l""0 0> co 0> (J1CO-...l -...1......0> COCOO ~~~ O>......~ ""-...1-...1 CO-...l...... "(.0) :,.. "co COCOO (J1 ~ ...... ~~~ 0>.......,., (.0) co .,., "'......0 "(J1 "0> "co 0>.,.,'" 0>0>0 ~~~ 0>.......,., coco co .,.,-...1-...1 "co -co :... U'l (.0) ...... (.0) co (J1 i:fl i:fl ~ .,.,......'" (.0) -...I (J1 (.0)(.0) CO 0.,.,0> -...I U'l ...... ......(J10> .,.,"'''' .-.. ~ CO (.0) co """ '" ~ .-.. ~ (.0) .,., "0> co .9 .-.. i:fl (J1 '" o '" .9 .-.. i:fl co 0> :,.. ...... ~ .-.. i:fl ...... ...... co ...... ...... (J1 ....... .-.. ~ ...... .,., co CO ...... .!e .-.. i:fl ...... -...I -...I :,.. CO .,., - .-.. ~ ...... co ...... -0> .,., 0> - .-.. i:fl ...... CO -...I CO (.0) co - .-.. i:fl ...... co .,., -...I '" (J1 '" - "U III (C (I) (.0) 68T ~ . - 190 AN ORDINANCE AMENDING CHAPTER 4, ARTICLE II, SECTION III OF THE TOWN CODE TO INCLUDE A MERIT BONUS PROVISION THE BOARD OF COMMISSIONERS OF THE TOWN OF IDLLSBOROlUGH ORDAINS: Section 1. Chapter 4, Article II, Section III ofthe Town Code is amended by adding a new procedure to read as follows: Merit Bonus Plan Section 2. Section 3. The purpose of the Merit Bonus Plan is to reward employees who have reached the top step in their salary range with a "Merit Bonus" when their work performance continues to be meritorious, and is evaluated as such. All regular employees of the Town are eligible for a "Merit Bonus" payment as a percentage of the employee's base salary after reaching the top step of the employee's salary range. The "Merit Bonus" payment shall be awarded based on the performance of the employee as reflected on his or her annual performance evaluation, as if they were not in the top step. "Merit Bonuses" may be awarded after the employee reaches the top step of the salary range for his position classification. "Merit Bonus" payments shall be separate from base pay and will be payable as determined by the Town Manager. Such payments shall not change the employee's base salary. The "Merit Bonus" payment shall NOT be included in any benefit computations based on an employee's gross salary. All provisions of any Town ordinance in conflict with this ordinance are repealed. This ordinance shall become effective upon adoption. The foregoing ordinance, having been submitted to a vote, received the following vote and was duly adopted this the 11 th day of August, 1997. Ayes: S- Noes: -eJ Absent or Excused~ &d~ onna F. Armbrister Town Clerk ljt~ 191 ATTACHMENT IX.A . POLICE MOBILE VAN UNIT . PRESENTED BY: CHIEF N. EUBANKS . RESEARCHED BY: SGT. J. S. JACOBS OFFICER I. N. DAVIS, JR. 192 OVERVIEW: PRO.TECT ABSTRACT . The Hillsborough Police Department's mobile van unit will establish an immediate police presence wherever stationed. The unit will be commonly used in crime-ridden areas, at special events (e.g., the Hog Day Festival), or anywhere police presence is needed. The mobile unit can act as a police command post for missing children or as a home . base for natural disasters (hurricane, tornado, etc.) relief. By establishing a police command post, the department becomes immediately accessible to the residents of the community housing the post. The department can easily form bonds of trust and mutual assistance with the citizens, which can only help the department in its attempts to address crime and quality-of-life issues. . 1 . . . MOBILE UNIT SIZE 193 The mobile unit must allow officers to sit at a table or desk to write reports, interview crime victims and witnesses and serve as a functioning police command center with radio, telephone and computer equipment. The unit should seat between 10-12 people, and must have washroom facilities. THE SANFORD POLICE DEPARTMENT MOBILE VAN Length: 35 ft. Interior Width: 89 in. Exterior Width: 96 in. Interior Height: 84 in. Exterior Height: 11 ft. 10 in. Interior Length: 26 ft. Manufacturer: Lynch Diversified Vehicles All operational controls are located in the front seat area: the unit is equipped with a PIN terminal radio connections and computer station. The unit also has a rear video camera and an outside monitor. There are two work stations at the front of the unit, along with a video player and monitor. The unit is equipped with a microwave oven, coffee maker and refrigerator. The rear conference room seats U-15 people. Sanford's van is equipped with three Coleman 13,500 BTU air conditioners with 5,600 BTU heat strips and condensation drip trays. The van also has three Broan 1500 watt electric kick-space heaters. The mobile van is equipped with one Kohler UKW liquid cooled gasoline generator. When the mobile van is parked, the air conditioner, or the heating unit can be run off the generator or the van can be plugged directly into a power station supplied by the power company. These two power sources supply power to the entire van. The engine of the mobile van is not required to be on when operated from the generator or power station. Total Price: $162,507, excluding several equipment items Total From Grant: (1) $108,255 (2) $30,000 (1) NC Governor's Crime Commission (2) Law Enforcement Block Grant Other Funds: $36,075 from a local city fund. 2 . . . ..i-\ 194 The unit is parked in drug-infested, high-crime areas. The officers assigned to the unit are community policing officers, and they implement several community programs from the unit. The unit is deployed according to the team work schedule and does not remain at the site unattended, nor does it remain at a site beyond the scheduled workday. There are six community policing officers. THE RALEIGH POllCE DEPARTMENT MOBILE VAN Total Length: 40 ft. Interior Width: 90 in. Exterior Width: 96 in. Interior Height: 78 in. Exterior Height:, 11 ft. 4 in. Interior Length: 32 ft. Manufacturer: Thomas The Raleigh unit has onJy one front seat. The unit is not fuIly equipped. The rear conference area can seat 13-17 people. The unit is equipped with a puIl-out dry erase board. It has a microwave oven, a coffee maker and a refrigerator. It also has an audible interior alarm system. The vehicle has a rear video camera and inside monitor. Raleigh's mobile van is equipped with three 13,500 BTU (each) roof mounted air conditioners, 110 volt and four electric fan forced air heaters with variable control 6,500 BTU each and wall mounted thermostats. The van has a 15KW diesel powered generator. When the mobile van is parked, it can either be powered by the diesel generator or by hooking the van to a power station supplied by the power company. The van engine does not have to be running while the vehicle is parked and when using the generator or power station. The power station is simply a meter box and an electrical outlet designed by the power company for the mobile van to be plugged into. These stations can be placed in areas where the mobile van win be parked for long periods of time. Total Price: $157,000, excluding several equipment items Total From Grant: $157,000 Source of Grant: Raleigh Housing Authority - Not available in HiIlsborough The Raleigh mobile unit is deployed in drug-infested and high-crime areas, for up to 90 days at a time. The officers assigned to the unit are, for the most part, patrol officers (as opposed to community policing officer). The focus of the team is Jaw enforcement. The officers assigned include five officers and one sergeant. The Raleigh Police Department has a separate Community-oriented Policing Department. ' 3 . . . CURBING CRIME 195 A strong police presence and high departmental visibility contributes greatly to community safety. The mobile van unit will allow the department to target specific "trouble spots, " effectively running criminals out of the area. Continued presence will keep them out, giving the citizens an opportunity to regain control of their neighborhoods. ' Once the criminal element has been eliminated, the mobile unit can then easily move to another targeted area. CURFEWS The Hillsborough Police Department can address the problem of neglected and unsupervised children (ages 12 and under) by alerting parents to delinquent and inappropriate behavior. Parents should be advised that if their child is found out and unsupervised at inappropriate times of the day or night, or if they are found in inappropriate places, the Offices of Social Services will be notified. We have a copy of the Charlotte Police Department's Curfew Policy on fIle and copies are available upon request. I contacted Carl Mallizzi, Attorney for Fayetteville Police Department. He stated that Fayetteville did not presently have a curfew ordinance in effect. He referred me to the Cumberland County Sheriff's Department. Legal Advisor, Debbie Koenig for Cumberland County advised that they did have a curfew ordinance in effect and that she would send us a copy of it. Ms. Koenig stated that Cumberland County copied Charlotte Police Department's curfew ordinance with only minimal changes. I contacted Sgt. Dale Green at the Charlotte Police Department (Family Service Bureau). Sgt. Green stated that Charlotte's curfew ordinance was derived from ordinances at Dallas, Texas and Phoenix, Arizona. 4 . . . Sgt. Green stated that their ordinance in Charlotte is called 1 9 6 a Child Protection Ordinance, and it applies to children under the age of 16 years of age. W ALKIE- TALKIES Walkie- Talkies could be of great service to participants. in the Community Watch program. The department should provide a radio to anyone overseeing special events to m~mi7.e the benefits of the Walkie-Talkie. Walkie- Talkies are approximately $500 each; the department initially would need four (4) to get the proposed program up-and-running. COP officers have one (1) Walkie-Talkie on hand at this time. It was determined that the Walkie- Talkies from Circuit City and Wal-Mart'did not carry enough distance even if you were in the same building. Sometimes there would be no radio contact. GRANTS Grant availability and deadline proposals may be submitted for a period of one (1) year. Funds are available on an annual basis if the grant application is accepted. Sources: (1) NC Governor's Crime Commission (2) Local Law Enforcement Block Grant The N. C. Governor's Crime Commission grants are available for application during the months of January and February 1998. We were instructed on July 22, 1997 that the Governor's Crime Commission are not looking at mobile vans favorably at the present time. TimeIine for the local Law Enforcement Block Grants is due by the second week in July. If awarded, the Town could be eligible for approximately $10,000.00. - '"I -' 197 ACTIVITIES AND EVENTS THE COP OFFICERS ARE . CURRENTLY INVOLVED IN: * Community Watch Groups * Project Graduation Committee - Monthly Meeting * School Violence Committee * Executive Board - Northern Orange Family Resources Center - Once a Month * Board Member - Northern Orange Family Resources Center - Once a Month * Hog Day Committee * Bicycle Rodeo for all Fourth Graders in the City Limits * Tours of Police Department and Safety Presentation for elementary school * In the process of starting up two (2) new Community . Watch Groups in West Hillsborough * Present safety presentations to Orange County 4-H Clubs, churches, and other civic organizations (i.e., Sertonta, Home Extension Groups) * Served on the Welfare Reform Task Force * Initiated the Honor Guard Programs and solicited officers from other departments to teach drills * Started up an Explorers Post - Twice a Month with activity during the month. For August - Camping trip * Provide tours and presentations for Home Schoolers * Tours and presentations for the Day Cares at A.L. Stanback and Stanford Middle School * Coordinate with Orange County Department of Social Services with the Work First Program * Assist with all drug raids . 6 . . . * 198 * Participate with the area Crime Prevention Safety Fair Program need at Eastgate MaIl Welfare checks of senior citizens Neighborhood visitations to better the relationship between citizens (including juveniles) and police' Answering calls when Patrol officers are not available Entertaining guests who are visiting and/or inquiring about our COP Program, provide safety books, videos to the persons requesting them Visiting other departments for Hills borough Police Department, Board, grants and other related requests or matters associated with COP, Attending COP and related classes to better enhance our COP Program * * * * * This is a list of the existing programs we are currently involved in at the present time. However, the list could go on and on, but they are too numerous to mention. ~OTE: COP = COl\1MUNITY ORIENTED POLICING) 7 . . . 199 [ RECOl\1l\fENDA TIONS It is our opinion that a mobile van which could serve many purposes such as a mobile police department with which we can target crime-ridden areas and can serve as a command post in natural disasters and during special events. There are often times when we need an increased police presence in a particular area, a mobile van would be a great aid in establishing that presence. The HiIIsborough Police Department would recommend that the Department acquire a police mobile van which could be used as a police mobile station. 8