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HomeMy Public PortalAboutMISSION STATEMENT and bylawsMISSION STATEMENT GOLF COURSE ADVISORY COMMITTEE PURPOSE: The Golf Course Advisory Committee (GCAC) is established to advise and make recommendations to the McCall City Council on matters pertaining to the operation and maintenance of the McCall Municipal Golf Course. DUTIES: THE COMMITTEE SHALL: At least annually, review the fee schedule for the golf activities and make recommendations to the City Council for each year’s fees not later than January 10 of each year. At least annually, review the Golf Course marketing plan, prepared by the Golf Course Professional, for the subsequent year and make recommendations on that plan to the City Council. At least annually, review the Golf Course Rules and Regulations and make recommendations to the City Council should changes be necessary. Review and make proposals for the development of physical facilities, major course alterations, and other permanent improvements to the Golf Course. Shall review prior to City Council consideration, the Golf Course Superintendent’s annual budget request and annual work plan and make recommendations to the City Council for changes, additions or deletions. Review the Golf Professional’s contract provisions and such other policy advisory tasks as may be deemed appropriate by the City Manager and City Council. Develop a five-year plan that would help give direction to the future goals of the Golf Course and at least annually, review this plan and submit changes and updates to the City Council. STAFF: The Golf Course Superintendent shall serve as the staff to this committee. He will have the Committee minutes signed and entered in the City Council agenda in a timely fashion. Only following City Council action, will the City Manager authorize execution of the Committee’s recommendations. Staff shall assume responsibility for notifications and reminders of meetings and assisting the committee in doing research and providing information and correspondence as necessary to develop the best possible recommendation for the City Council. MEETINGS TIMES/PLACES: The Committee shall meet not less than once a month, in a regular fashion on a specified day, time and place. Such day and place shall be recorded on the City calendar and otherwise published. CONDUCT OF MEETINGS: All Meetings shall be open to the public and meetings shall not be held in any location to which the public is denied access. OFFICERS AND DUTIES OF OFFICERS: The Committee shall elect among themselves in March of each year, a Chairman and Vice Chairman/Secretary. It will be the duty of the Vice Chairman/Secretary to prepare Committee minutes for each meeting and submit them to the Golf Course Superintendent for distribution. TERMS OF OFFICE: The Committee shall consist of six (6) members and three (3) alternate members. Appointments to the Committee shall be made by the Mayor with the concurrence and approval of the City Council and removed in the same manner. The Golf Course Advisory Committee shall consist of six (6) members and three (3) alternate members as follows: Two members representing the Lady’s and Men’s Golf Associations respectively. Each Association shall select, elect or appoint an individual for nomination and convey that name in writing to the Mayor for submittal to the City Council for approval. Each Association will define the term for which their representative is to be appointed to the Committee. Three members at large: That these members be residents but not limited to the City limits of McCall; Requirements be year around residency and one of the following: Season or Life Time pass holder and/or have an established Idaho Golf Association Handicap at the McCall Golf Course. One designated representative from Spring Mountain Ranch by agreement with the City of McCall. One alternate member representing each the Lady’s Golf Association, the Men’s Golf Association and Spring Mountain Ranch. These alternate members are encouraged to attend and participate in the monthly meetings, however they would only have a vote or count toward the Committee quorum of three (3) if the regular member of their respective group was absent. In order to maintain continuity and conduct business in a timely manner the GCAC shall recommend to the Mayor and the City Council to remove any member who misses two consecutive meetings without prior notification to either the GCAC Chairman or Vice Chairman/Secretary or four meetings in any twelve-month period.