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HomeMy Public PortalAbout0804_001McCall Parks and Recreation Advisory Committee PURPOSE: The Parks and Recreation Advisory Committee is established pursuant to Idaho Code 50-210 to advise and make recommendations to the McCall City Council on matters pertaining to the operations, management and programming of the McCall Parks and Recreation Department. The Committee shall consist of seven voting members. The City Manager or designee shall present to the City Council a recommendation for appointments to the Committee for confirmation as outlined in section 1-9-4 of City Code. DUTIES: 1. Advise and recommend to the Parks and Recreation Director, City Manager, and City Council on matters of parks and recreation programs, facilities, polices, and developments. 2. On a biennial basis, in cooperation with the Parks and Recreation Director, conduct a physical inspection of all parks and recreational facilities and sites. The inspection should note all items regarding user safety, maintenance/repair and future construction or improvement proj ects. 3. Participate in planning for parks and recreation facilities with McCall-Donnelly school district, Idaho Parks and Recreation Department, Valley County Waterways Committee and other public or private providers of recreational services and facilities. 4. On an annual basis, prior to May 1 S\ review maintenance, construction and site improvements that are planned for the parks and recreation facilities and sites during the summer season. 5. Review and comment on proposed sites for facilities as requested by the City Manager, City Council, or staff. 6. Assist the Parks and Recreation Director with the preparation of the annual budget for the Parks and Recreation Department. 7. Comply with provisions in City Code regarding Advisory Committees. STAFF: The Parks and Recreation Director shall serve as the staff to this Committee. He or she will prepare Committee minutes and present them for approval in a timely fashion. Staff shall assume responsibility for notifications and reminders for meetings and assisting the Committee as requested, by undertaking research to provide information and conesponding as necessary to develop the best possible recommendations. MEETING TIMES/PLACES: The Committee shall meet once a month in a regular fashion on a specified day, time and place. Such a day, time and place shall be recorded on the city calendar and othelwise published. The Committee may meet at other times upon the request of the Chairperson, City Manager, City Councilor staff. CONDUCT OF MEETINGS/QUORUM: All meetings shall be open to the public. A quorum shall be four members. Recommendations to the City Manger or City Council shall be made in the form of motions, a second and a vote recorded in the minutes. Recommendations to the City Manager or City Council may be presented in writing or in person by the Chairperson, the Parks and Recreation Director, or Committee Member designated by the Chairperson. OFFICERS AND DUTIES OF OFFIECERS: The Committee shall have a Chairperson and a Vice-Chairperson elected from Committee in the spring of the each year. The Chairperson will serve as spokesperson to present recommendations to the City Manager, and where appropriate, the City Council or otherwise represent the Committee. The Chairperson will prepare an agenda, convene the meeting and work with the staff to assist in matters of Parks and Recreation as outlined above under Committee Duties. The Chairperson will provide copies of the agenda to be posted to the Parks and Recreation Director as required by Idaho Code. TERMS OF OFFICE: Members will serve 3-year terms. Terms will rotate and Committee members shall be appointed to 1, 2, 3 year terms. Person appointed to fill and unexpired term shall be appointed for the balance of that term. Members may be reappointed. Committee members may have business relationships with the City of McCall, however, on any matter where a conflict of interest, withdraw from debate and abstain from voting on the matter. Chairperson on the Committee shall have a vote and in case of ties may cast a second vote. Members may resign or be removed as outlined in section 1-9-4 of City Code.