HomeMy Public PortalAbout09-08-1997 Regular Session
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MINUTES
HILLSBOROUGH TOWN BOARD
SEPTEMBER 8.1997
7:30 PM, Town Barn
The HilIsborough Town Board~et'in regular session on September 8, 1997 at 7:30 PM in the Town
Barn. Present for the Board Meeting were Mayor Horace Johnson, Commissioners Kenneth Chavious,
Evelyn Lloyd, Catherine Martin, Richard'Simpson, and Remus Smith. Staff present were Interim Town
Manager Sherry Carter, Town Engineer Tom Hartye, Planning Director Margaret Hauth, and Street
Superintendent Clem Johnson.
PUBLIC CHARGE
Mayor Johnson read the Public Charge.
ADDING ITEMS TO THE PRINTED AGENDA
Interim Town Manager Carter asked the members to delete items Vill.D and IX.G. She noted that
the requested stop sign is already in the Town Code and staff will be posting it shortly and there were
some changes to the Mutual Aid Agreement which will come back at a later date. She drew the
members attention to the memo confirming the dates and times for manager candidate interviews.
She asked the members to add an item in the Town Engineer's Report to address the memo regarding
water restrictions. Commissioner Smith asked for a few minutes during the Engineer's report to
discuss the cemetery fountain. Mayor Johnson provided an update on state congressional meetings.
AUDIENCE COMMENTS
A. Matters on the printed agenda
B. Matters not on the printed agenda
Carol Laing from the Hillsborough Arts Council asked to address the Board with an update
on the Festival of the Autumn Moon. Mayor Johnson added this as item V.A.
PROCLAMA nONS
Mayor Johnson read the proclamations regarding the United Way and the Youth Bike Rodeo.
APPROVAL OF THE MINUTES OF THE AUGUST 11 TOWN BOARD MEETING
Mayor Johnson corrected the spelling of the Scotswood developer to "Todd Zapolski."
Commissioner Lloyd corrected the spelling of Bob Mersereau's name in item IX.C.A. Commissioner
Martin corrected item XI.C to no longer make reference to a recommendation from the Planning
Board.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Smith, the Board moved to
approve the August 11 meeting minutes as corrected by a vote of 5-0. The motion was declared
passed.
ADDED UPDATE FROM ARTS COUNCIL
Carol Laing and Janet Ledbetter from the Arts Council presented the Mayor with a poster advertising
the coming festival on October 12 at the Burwell School. They described the scheduled events and
asked the Board's assistance for three things. The Arts Council requested assistance with on-site
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security/traffic control, downtown traffic control, and recycling containers. They also asked the
Mayor to confirm his availability to make some welcoming comments around noon. By consensus
the Board agreed to provide the recycling containers and direct the Police Chief to make reserve
officers available.
VI.
REPORT FROM THE INTERIM TOWN MANAGER
Interim Manager Carter reported.~hat the NCDOT engineers will be in Hillsborough next week to
stake the intersection improvements at Faucette Mill Road and final design drawings are expected by
mid-September. She reminded the Board of the check-passing ceremony and tour of Occoneechee
Mountain set for Saturday, September 13 with a rain date of Sunday, September 14. She reported
to the Board regarding the height of parking signs, noting the report provided by Planning Director
Hauth and asked the Board for direction. By consensus the Board agreed to make no changes to the
sign ordinance at this time. Interim Manager Carter reported of the Tree Board's willingness to
participate in planting a buffer between the cemetery and the North Hills Shopping Center. She
described the Tree Board's proposal for a long term buffer combination of Leyland Cypress and
Magnolias. By consensus the Board directed staff to proceed with the planting, with half of the
funding to come from the cemetery fund. and half from the street department landscaping.
VII.
REPORT FROM THE TOWN ENGINEER
Town Engineer Hartye presented the Board with a memo regarding the need to impose Stage 3
mandatory water restrictions immediately due to the water level in Lake Orange. He highlighted the
activities that are prohibited by the restrictions. He added that once the water level rises above the
minimum, the mandatory restrictions automatically cease. He asked that the Board authorize the
Mayor to impose the different levels of water restrictions so that' future declarations need not wait
for full board action.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board moved to
impose Level 3 mandatory water restrictions immediately and authorize the Mayor to make future
declarations by a vote of 5-0. The motion was declared passed.
Commissioner Smith passed around photos of the now-operating fountain in the Town Cemetery.
Engineer Hartye presented the status report of current engineering projects.
ITEMS FOR DECISION - CONSENT AGENDA
A. Budget amendments to bring '96- '97 encumbrances into the '97-'98 Budget.
B. Approve the date of September 29" 1997 for 7:30 PM Special Meeting to receive public
comments on the purchase of a Police Mobile Van Unit versus a constructed Police
SubStation/Community Building. Meeting will be in the Town Barn.
C. Approve the Reclassification of Electrical Position from Grade 8 to Grade 12.
E. Approval of sidewalk cut on South Churton Street at handicapped parking space.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board moved to
approve consent agenda items A,B,C,and E by a vote of 5-0. The motion was declared passed.
ITEMS FOR DECISION - REGULAR AGENDA
Consideration .of attendance of the (l1 Annual State of the local Economy Breakfast presented by the
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Orange County Economic Development Commission on November 13, 1997.
By consensus the Board directed staff to reserve a table of 8 for $150 and reserve seats in the
names of Mayor Johnson, Commissioners Chavious, Lloyd, Martin, Simpson, and Smith, Planning
Director Hauth, and the Town Manager.
B.
Consideration of amendments to Town Code Chapter 12 - Fire Protection, Section 12-14 Open
Burning.
Interim Manager Carter reported on two recent incidents raising concern about the Town's
current procedure for issuing Burning Permits. She added that outside organizations were issuing
them as well, as a number of different staff who were told they were authoriz.ed to. She added the
process was always informal and not written. She presented a staff proposal for formalizing the
burning permit process and limiting the conditions under which a permit may be issued.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board moved
to adopt the amendments to the Town, Code as written for three months with a report back at the
December meeting to see if further amendments are needed by a vote of 5-0. The motion was
declared passed.
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Consideration of an amendment to the 1997-1998 Budget Ordinance to establish a fee for Burning
Permits.
Interim Manager Carter said a minimum fee of five dollars is proposed to cover the costs of
having permits printed.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Simpson, the Board
moved to amend the 1997-1998 Budget Ordinance to establish a five dollar burning permit fee by a
5-0 vote. The motion was declared passed.
D.
Consideration of amendments to Town Code Chapter 13 - Cemeteries, Article II, Section 13-8 Trees,
Plantings. and Landscaping.
Interim Manager Carter reported on a hand-full of situations in the new part of the Town
Cemetery in which people are making permanent improvements to grave sites which are interfering
with maintenance and uniform appearance. She described the proposed changes to the Code to
prohibit such decorations and improvements in the future and provide a grace period during which
current improvements may be removed by the families before the town removes them. The Board
members discussed the implications of these changes at length. Commissioner Martin expressed
concern about regulating the manner in which people express grief. Mayor Johnson noted his surprise
that these restrictions were not enacted earlier, when the new section of the cemetery was opened.
Martin asked how families are notified currently of the restrictions in the cemetery. Interim Manager
Carter said that the Town Clerk usually 'transacts the sales, but her understanding is that the purchaser
is provided with a copy of the ordinance and the restrictions are explained. Additionally, the
purchaser receives a certificate of burial right which clearly lists the purchaser's right is to bury and
not of ownership.
Upon a motion by Commissioner Simpson, seconded by Commissioner Smith, the Board
adopted the amendments to the Town Code by a 4-1 vote, with Commissioner Martin opposed. The
motion was declared passed.
The Board directed staff to follow-up all new purchases with a condolence letter and second
copy of the ordinance to help reinforce the limitations 30 days after burial. They also directed staff
to notify the families in violation of the new restrictions and give them until January 2, 1998 to
remove any items they wish to keep. Commissioner Martin agreed to draft a letter to these families.
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The Board members agreed by consensus that plants may be pl~ced at sites during holidays and in
permanently attached urns.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the above
charge was made to staff by a 5-0 vote. The motion was declared passed.
E.
Consideration of Memorandum of Agreement for Providing Coordinated Site and Facility Planning.
Interim Manager Carter presented a request from Orange County to establish a committee to
jointly plan the locations of new public facilities in Orange County. Mayor Johnson expressed
concern that this committee could become like the LOG and OW ASA. He suggested the Town find
out how many representatives each board is getting. The Board agreed that the Town needs to wait
until the new manager is on staff before formally agreeing to participate. Commissioner Chavious
expressed interest in representing Hillsborough. The Board agreed they are more interested in
working jointly on Hillsborough and Orange County facilities than commenting on Chapel Hill and
Carrboro facilities.
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Consideration of the Town participating in the Hillsborough Area Chamber of Commerce Community
Pride Day on Saturday, September 27, 1997 and possibly offering incentives for authorized bank
draft.
Interim Manager Carter described the Chamber event and said that, as a Chamber member,
the Town could have a table to distribute information and sign up water customers on the bank draft
system. She asked pennission to pay the $25 set up fee and allow an incentive of $5 off the following
month's water bill to customers signing up for bank draft.
Upon a motion by Commissioner Martin, seconded by Commissioner Chavious, the Board
authorized the payment of the $25 setup fee and the $5 discount on the following month's water bill
for new bank draft customers by a 5-0 ~ote. The motion was declared passed.
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REPORTS
A. Report regarding Cedar Lane/Cedar Walk
Planning Director Hauth provid~d a report regarding the apparent name change on Cedar
Lane. She said she had received questions from both public and board members. She said deed
research did not clarify which name is correct because both are used simultaneously and the walkway
is shown as "public", not "town" or "publicly dedicated." She added that the signs are owned and
placed by the Historical Society to match the walking tour guide. She said the Historic District
Commission is working with the Society on a number of issues relating to historic house signs. The
Board agreed that the Town would refer to the footpath as Cedar Lane.
B. Status report of enforcement of Town Code, Section 11-38, Solid Waste
Planning Director Hauth provided a brief report on the status of enforcement. She noted that
all but one property owner was cooperating and no town funds had been spent. She added the last
remaining vi,olation should be cleared by the end of the calendar year. She updated the Board on the
cleanup beginning at the former Sinclair gas station.
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APPOINTMENTS
A. Re-appointment of Richard Bradford for 2nd term on Planning Board.
Upon a motion by Commissioner Smith, seconded by Commissioner Lloyd, the Board moved
to re-appoint Richard Bradford to the Planning Board by a 5-0 vote. The motion was declared
passed.
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B. Appointment of Vision 2010 Task Force.
Planning Director Hauth asked the Board for direction regarding the appointment of the
Vision 2010 Update Task Force. She said she has been recruiting volunteers since spring and the
names of 14 volunteers are included in the Board packet. She asked if the Board wanted to interview
all 14, interview at all, or appoint the task force. Mayor Johnson expressed concern that only 4 of
the applicants are African-American. Hauth said she contacted all the churches and known
organizations to submit representatives in addition to running ads in both local papers. The Board
expressed concern about the representatives from the Town Center and Chamber of Commerce which
live well outside Hillsborough. The Board agreed to delay action on this item until more volunteers
could be recruited.
XII.
ADJOURN
Upon a motion by Commissioner Martin, seconded by Commissioner Smith, the Town Board meeting
was continued until Tuesday, September 9, 1997 at 7:00 PM in the Police Training Room.
Respectfully submitted,
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MAYOR'S PROCLAMATION
TOWN OF HILLSBOROUGH, NC
WHEREAS, Bishop Georgia R. Riley is celebrating her 25th Pastoral Anniversary with the
Deliverance Tabernacle Fellowship of Churches on October 24-26, 1997; and
WHEREAS, under Bishop Riley's leadership the Fellowship has established a 24 hour Prayer
Room, Sunday School and Youth Programs, and 3 Scholarship Foundations to assist
college-bound students and members; and
WHEREAS, under her leadership the Fellowship conducts annual Prayer and Fast Retreats, and
outreach ministry in Chapel Hill, and oversees churches in Graham, Pittsboro, and
Bear Creek; and
WHEREAS, under her leadership the Fellowship sponsors the Annual Youth Banquet and the
Deliverance Tabernacle Pastoral and Evangelistic School for Ministers; and
WHEREAS, Bishop Riley served as President of the Orange County Extension Homemakers
Associate and elected member of the Board of Directors of the HilIsborough
Chamber of Commerce; and
WHEREAS, Bishop Riley has studies at Shaw University, Raleigh and holds an Honorary
Doctorate of Humanities Degree from Faith Bible College and Faith Theological
Seminary, New York; and
WHEREAS, Bishop Riley was Named "Woman of the Year" by Deliverance Headquarters in
1980 and "Mother of the Year" by the Northern Orange Branch of the NAACP and
third runner up for the State of North Carolina in 1986; and
WHEREAS, Bishop Riley currently serves as the President of the Deliverance Tabernacle Pastoral
and Evangelistic School for Ministers;
NOW, THEREFORE, by virtue of the authority vested in me as the Mayor of the Town of
HilIsborough, I do hereby deem it an honor and pleasure to extend this Certificate of Recognition
to Bishop Georgia R. Riley on the occasion of her 25th Pastoral Anniversary, with sincere
appreciation, congratulations, and best wishes for many more years of service to her faith.
IN WITNESS WHEREOF, I do hereby set my hand, and cause the Corporate Seal of the Town of
HilIsborough to be affixed this l~ day of September, in the year 1997.
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1fItJIZtd P~,4~ 1fIee4 p~
WHEREAS, the 21st Century offers enormous environmental and societal challenges for State and
Local Governments that include diminishing fannland, urbanization, traffic
congestions, inner city decay, and climate change; and
WHEREAS, these challenges call for innovative leadership to ensure resource conservation,
protection of open space, waste prevention, sanitation management, and a higher
quality of life; and
WHEREAS, these challenges are inextricably linked to patterns of considerable demographic
change, such as areas west of the Mississippi River doubling in population size as
rapidly as Africa, the world's fastest growing continent; and
WHEREAS, the United States Bureau of the Census has stated that the current United States
population of267 million is on course to reach 400 million by the year 2050; and
WHEREAS, world population is projected to reach 6 billion before the end of this century and
could reach between 8-12 billion, or even higher, before leveling off, with 98 percent
of population growth now and through the foreseeable future projected to occur in
the least developed countries of the world; and
WHEREAS, demographic problems are not limited to the least developed nations and, indeed,
concern the United States and the industrialized world, with our consumptive
lifestyle, as well;
NOW, THEREFORE, I, Mayor Horace H. Johnson, Sr., proclaim the Week of October 26 through
November as World Population Awareness Week in the Town of Hills borough and upon all citizens
thereof to reflect upon these challenges and seek rational, humanitarian, community-based solutions.
Seal
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Horace H. Johnson, Sr., Mayor
Town of Hills borough