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HomeMy Public PortalAbout20070110 - Minutes - Board of Directors (BOD) ' ICI Meeting 07-01 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS January 10, 2007 MINUTES L ROLL CALL President Jed Cyr called the Special Meeting Closed Session to order at 7:01 p.m. Members Present: J. Cyr, M. Davey, K. Nitz, P. Siemens (arrived at 7:04 p.m.), C. Riffle, and L. Hassett Members Absent: N. Hanko Staff Present: C. Britton, S. Rice, S. Schectman, D. Simmons, M. Reeves REGULAR MEETING IL J. Cyr called the Special Meeting to order at 7:32 p.m. He said there were no reportable actions from the Closed Session items number 1 and 2. Additional Staff Present: R. Jurgensen, M. Freeman III. ORAL COMMUNICATIONS There were none. I IV. ADOPTION OF AGENDA Motion: K. Nitz moved that the Board adopt the Agenda. C. Riffle seconded the motion. The motion passed 6 to 0. i V. ADOPTION OF CONSENT CALENDAR i C. Riffle asked to pull Agenda Item 6, and K. Nitz asked to pull Agenda Item 6 and the } Revised Claims be pulled from the Consent Calendar. J. Cyr asked if staff could answer any questions regarding the Revised Claims and K. Nitz agreed. K. Nitz questioned the Revised Claim Nos. 6108, 6124, 6127, 6168, which were explained by staff. f Meeting 07-01 Page 1 J. Cyr asked about the Revised Claims No. 6104, which was explained by staff. J. Cyr returned Revised Claims to the Consent Calendar. Motion: C. Riffle moved that the Board adopt the Consent Calendar, including Agenda Item 4 Renewal of Investment Authority and Adoption of Resolution No. 07-02 to Renew the District Controller's Investment Authority Until January 17, 2008 and to Approve the District's Annual Statement of Investment Policy; Agenda Item 7 Approval of Legislative Consultiniz Services Agreement for 2007 with Public Policy Advocates; Authorize the General Manager to Execute the Consulting Services Agreement with Public Policy Advocates for Legislative Consulting_ Services in Sacramento California; Agenda Item 8 Confirm that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act(CEQA)As Set Out in the Memorandum; Adopt the Preliminary Use and Management Plan Recommendations As Set Forth in the Closing Memorandum and Name the PropeM as an Addition to Purisima Creek Redwoods Open Space Preserve; Indicate Intention to Dedicate the Property as Public Open Space; Approval of the November 15,2006 Minutes; and Revised Claims 07-01. K. Nitz seconded the motion. The motion passed 6 to 0. VI. NEW STAFF INTRODUCTION M. Freeman introduced Erica Simmons as the District's new Planning Technician. He gave her educational background and some work background. She most recently worked for the U.S.Geological Survey. The Board welcomed her to the District. Erica Simmons said she was very excited to be working at the District. V11. BOARD BUSINESS A. Agenda Item No. 1 —Election of Board Officers for Calendar Year 2007 - (Report R-07-01) J. Cyr reflected on the highlights of the past year, pointing out that since the completion of the extension of the boundaries to the San Mateo coast the District has been able to purchase land within that region. In fact, there were many pieces of property purchased, but the high point was the purchase of the Driscoll Ranch property. The District co-hosted the Special Parks forum with East Bay Regional Parks. There has been tremendous progress on the master plan process for Sierra Azul and Bear Creek Redwoods Open Space Preserves and the La Honda Creek Open Space Preserve master plan that will now incorporate the Driscoll Ranch property. He said that good progress has been made on the Good Neighbor Policy. A five-year agreement has been made with the represented employee group. The Resource Management program has expanded and the response to the Meeting 07-01 Page 2 slender false brome. Key staff positions have been filled. He said that the District has accomplished an amazing amount of work in the past year and he attributed it to the excellent work of the staff. He said he enjoyed his year as president of the Board. M. Davey and the Board applauded J. Cyr's year. S. Rice asked J. Cyr to call for nominations for President. J. Cyr asked for nominations the president. P. Siemens nominated K. Nitz for president. M. Davey seconded the nomination. J. Cyr asked if there any further nominations. There were none. Motion: J. Cyr asked for a motion to close the nomination. L. Hassett moved to close the nomination for president. C. Riffle seconded the motion. The motion passed 6 to 0. Vote: The Board voted by written ballot. S. Rice announced that there were six votes for K.Nitz for the office of Board president. J. Cyr handed the gavel to K. Nitz. K. Nitz asked for nominations for vice-president. J. Cyr nominated P. Siemens for the office of vice-president. L. Hassett seconded the nomination. Motion: M. Davey moved to close the nomination for vice president. J. Cyr seconded the motion. The motion carried 6 to 0. Vote: The Board voted by written ballot. S. Rice announced that there were six votes for P. Siemens for the office of Board vice president. K. Nitz asked for nominations for treasurer. L. Hassett nominated C. Riffle for the office of treasurer. K. Nitz seconded the nomination. Motion: P. Siemens moved to close the nomination for treasurer. J. Cyr seconded the motion. The motion carried 6 to 0. Vote: The Board voted by written ballot. S. Rice announced that there were six votes for C. Riffle for the office of Board treasurer. K. Nitz asked for nominations for secretary. J. Cyr nominated M. Davey for the office of secretary. P. Siemens seconded the nomination. Meeting 07-01 Page 3 Motion: J. Cyr moved to close the nomination for secretary. P. Siemens seconded the motion. The motion carried 6 to 0. Vote: The Board voted by written ballot. S. Rice announced that there were six votes for M. Davey for the office of Board secretary. B. Agenda Item No. 2—Adopt the Resolution of the Board Appointing Alexander Hapke as a Peace Office - (Report R-07-06) J. Maciel presented the staff report announcing that Alexander Hapke had completed all of the requirements to be appointed as a Peace Officer for the District. J. Maciel said that A. Hapke finished in the top 20% of the Academy class and did very well. Motion: M. Davey moved that the Board adopt Resolution No. 07-01 appointing Alexander Hapke as a Peace Officer of the Midpeninsula Regional Open Space District. J. Cyr seconded the motion. The motion passed by a vote of 6 to 0. J. Maciel asked D. Danielson to pin the peace officer badge on A. Hapke. Pictures and congratulations followed. A. Hapke thanked the Board and said he was happy to work at the District and looked forward to a long career. C. Agenda Item No. 3—Proposal of the Addition of a Geographic Information Systems (GIS) Coordinator Position to the Planning Department and a Corresponding Amendment to the Position Classification and Compensation Plan; Approve a New GIS Coordinator Position and Assign it a Salary Range of Step Number 293 to 318, with a Corresponding Monthly Salary Range of$5,190 to $6,660; Authorize the Replacement of an Open Space Planner I Position with a GIS Coordinator Position in the Planning Department Staffing Plan - (Report R- 07-07) M. Freeman presented the staff report explaining the need for GIS support for the District. The District needs a specialist who is knowledgeable about the new technology and will keep the District up to date in this field. He said that other agencies of a similar size to the District had similar positions on their staff. GIS coordination takes a lot of specialized education and training. The salary range is comparable to an Open Space Planner 11. C. Britton further explained that this was not a'new position, but rather an upgraded position from an Open Space Planner I. K. Nitz clarified that with this change there would now just be one Open Space Planner I in the Planning Department staff. Meeting 07-01 Page 4 C. Riffle asked how the new GIS staff person will keep current on the changing technology. M. Freeman replied that this is the very reason to have a GIS coordinator. Staying current on the technology was a built-in qualification for this position. L. Hassett was curious why the job was described as more of a desk job rather than a job that spends at least half of the time in the field. M. Freeman said it was a complicated answer, adding that someone is needed to be available to provide training to other staff, helping the field staff, and training them how to integrate data collected into the resource management database. J. Cyr said he thought that the amount of people qualified for this position was a rather small field and that competition might be intense. M. Freeman said that it may be a difficult position to fill as it is a very competitive market right now. P. Siemens asked if M. Freeman was doing most of the GIS work. M. Freeman replied that he did most of the research and development, but that M. Sagues was the defacto GIS coordinator. K. Nitz asked if the GIS data would be able to be moved to Google-Earth and displayed at meetings. M. Freeman said that staff can do that and have recently been doing that. Motion: J. Cyr moved that the Board approve a new GIS Coordinator position and assign it a salary range of Step Number 293 to 318, with a corresponding monthly salary range of$5,190 to $6,660; Authorize the replacement of an Open Space Planner I position with a GIS Coordinator position in the Planning Department staffing plan; and approve the amendment to the Position Classification and Compensation Plan. L. Hassett seconded the motion. The motion passed with a 6 to 0 vote. i D. Agenda Item 5—Authorize the General Manager to Amend an Agreement with Design Community and Environment of Berkeley California for an Additional Amount of$88 000 for a Total Contract Amount of$188,000 for Master Planning_ Services for La Honda Creek Open Space Preserve—(Report R-7-02) K. Nitz asked how much was left in the dollar amount. M. Freeman replied there was about $25,000 dollars. K. Nitz asked how many meetings they had done. M. Freeman said they had done three workshops. K. Nitz said he pulls large dollar amount consent items because he would rather have the Board vote on the item. He then asked for a motion. Meeting 07-01 Page 5 Motion: M. Davey moved to authorize the General Manager to amend an agreement with Design, Community and Environment of Berkeley, California for an additional amount of$88,000 for a total contract amount of$188,000 for Master Planning Services for La Honda Creek Open Space Preserve. J. Cyr seconded the motion. The motion passed with a vote of 6 to 0. E. Agenda Item 6—Authorize the General Manager to Amend the Contract with LFR Levine-Fricke to Provide Environmental Services for an Additional $5,000 in an Overall Amount Not to Exceed$88 475 for Petroleum Product Release Source Investigations at Pulgas RidgeOpen Space Preserve—(Report R-07-01) L. Hassett asked about the contingency for this contract and further wanted to g Y know if the District had used up the contingency amount, or was it not part of this contract originally. M. Freeman said that this was his third time reporting to the Board that this project was completed,but has since found out that the County requires a case-closure memo with a number of attachments. He said the consultant said that they would need up to $5,000 to furnish the memo and finally complete the project to County satisfaction. L. Hassett asked if the original contingency amount had been used up with the original contract and M. Freeman said that they had used all of those funds. L. Hassett asked what those funds were used for. M. Freeman replied that it had to do with the oil problem. I K. Nitz asked why staff did not know about this (closure memo). M. Freeman said the consultant wrote a detailed and comprehensive report and it was submitted to the County. The County wrote back thanking them for the report, but said that the closure memo had certain specific requirements that were not met in the report. Basically all of the information was there, but the County is holding the District to very specific and strict formatting and organizational requirements before signing off on the project. The County, in turn, is held to similar strict procedures being implemented by the State Water Resources Control Board. The format needs to be consistent with their report as well. K. Nitz asked if Santa Clara County has the same formatting and strict requirements. M. Freeman said that he imagined that they would since they would also report to the same State agency. K. Nitz asked if these requirements were only for oil spills and M. Freeman said it was for any hazardous materials. Motion: P. Siemens moved that the Board authorize the General Manager to amend the contract with LFR Levine-Fricke to provide environmental services for an additional $5,000 in an overall amount not to exceed$85,475 for petroleum product release source investigations at Pulgas Ridge Open Space Preserve. L. Hassett seconded the motion. The motion passed 6 to 0. i I Meeting 07-01 Page 6 VIII. INFORMATIONAL/COMPENSABLE MEETING REPORTS J. Cyr thanked staff for making corrections on the field staff monthly meeting reports. He said tonight was his compensable meeting (1/10/07). He attended D. Woods' retirement party on the 14 th of December. On December 17th he attended the South Skyline affair at Director Hassett's home and said it was a lovely affair. On December 20th, J. Cyr said he attended the District's holiday party and it was great fun. He reported that the signs at Purisima Creek Redwoods Open Space Preserve had been changed and corrected and thanked staff for making those changes. M. Davey received a letter from the County of Santa Clara about the appointment of Liz Kniss to the Financing Authority and asked if staff had received the letter. C. Britton said they had not and she handed him the original letter. She said D. Woods' retirement party was wonderful. There were so many stories and the pictures were terrific. She said her only compensable meeting was tonight's meeting. P. Siemens said his only compensable meeting was this evening's Board meeting. He met with C. Britton yesterday including a couple of Council Members from Saratoga and they are interested in the "Trail to the Sea"plan. There would be about four different agencies involved with such a project and it may be quite complicated. L. Hassett's said his only compensable meeting was tonight's meeting. He attended the retirement party and especially enjoyed Tom's video. He enjoyed staff s holiday party. He went on a New Year's Day hike starting at Grizzly Flats in Long Ridge and went about seven or eight miles to Portola State Park. He said there were so many downed trees that were blocking trails. C.Riffle said that tonight was his only compensable meeting. He was happy to attend all of the different parties. He enjoyed J. Norton's good-bye party. He said he had the opportunity to represent the District at Mary Gilman's good-bye send-off at Mountain View. He especially wanted to acknowledge R. Fitzsimons on her writing up of the proclamation and said it was really good. K. Nitz reported that his only compensable meeting was tonight's meeting. He hiked at Windy Hill, Pulgas Ridge, and Thomewood Open Space Preserves. C. Britton said that the Bay Area Open Space Council has selected a date for their all-day annual meeting that would be June 13 1h at the Golden Gate Club at the Presidia. On the 24 th of January, the Green Vision group would be meeting between 10:00 a.m. and 2:00 p.m. held in Palo Alto bay lands nature center. He asked that any Board Members contact him if they would like to attend. On the same day, there would be a County training for the Form 700, or Conflict of Interest forms. He said that he received an e-mail from the County of San Mateo stating that the new chair would be giving a state of the county report and passed out a notice. The District bonds have been sold successfully and he Meeting 07-01 Page 7 handed out the official statements to the Board. C. Britton thanked the Board Members who attended the staff holiday party and said that it adds to the event. S. Rice said that a different photo of the Board should be put up on the website adding C. Riffle and asked if the Board would be available. Staff would be in touch to coordinate. She announced that M. Jesperson has taken a position with the State Coastal Commission. (The Board wished her luck in her new position.) She said the going away party would be on January 26th and that G. Baillie would be helping with the budget process in the interim. S. Schectman thanked D. Simmons for filling in and attending meetings for her while she was away. M. Davey said they were appreciative of Duncan's contribution. J. Maciel said that Peter Jones was leaving the District and moving to Idaho to further his education and obtain a master's degree in resource management. M. Freeman said that M. Sagues was also leaving the District after two and a half years and going to San Rafael to work for the County of Marin D. Simmons announced that he had moved to Mountain View. IX. ADJOURNMENT The Special and Regular meetings of the Board of Directors of the Midpeninsula Regional Open Space District adjourned at 8:30 p.m. Lisa Zadek Recording Secretary Meeting 07-01 Page 8