Loading...
HomeMy Public PortalAbout05- May 14, 2014 Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING May 14, 2014 7:00 P.M. City Commission Chambers at Sherbondv Village 215 President Barack Obama (Perviz) Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 7:04 p.m. on Wednesday, May 14, 2014 in the City Commission Chambers at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Kelley, Commissioner Dorothy Johnson, Commissioner Luis B. Santiago, Commissioner Timothy Holmes, and Mayor Myra L. Taylor. Also in attendance were: City Manager Kelvin L. Baker, Sr., City Attorney Joseph S. Geller, and City Clerk Joanna Flores. 3. INVOCATION: The Invocation was delivered by Mayor Myra L. Taylor. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. APPROVAL OF AGENDA: 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): Mayor Taylor deferred agenda item 19-4. She said she introduced term limits at the State of the City Address for the future of the city and she strongly believes in term limits. She said they have heard from the people and she does not want to have a fight with the people, therefore she is deferring the legislation. Commissioner Johnson said she knows a petition is going around in the community and it should be time sensitive. She asked, how will it impact the citizens petition? Attorney Geller said the citizens have to collect a certain amount of signatures. Regular Commission Meeting Minutes—05/14/2014 1 Commissioner Johnson asked, how will the legislation that is being deferred by the Mayor impact the timeline for the citizens? Attorney Geller said they are entirely separate processes. The following items were pulled from the Consent Agenda to be discussed separately under Action Items: 19-1, 19-2, 19-7, 19-8, 19-14 and 19-15 (Commissioner Johnson); 19-9 (Commissioner Santiago); 19-12 (Commissioner Holmes). Vice Mayor Kelley said he would like to move forth with agenda item 19-9, however in the body of the resolution there's a section that has "west" and he would like to delete that word and leave it open. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to approve the agenda, consent agenda and pull list. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Vice Mayor Kelley Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes Request to amend the agenda to include the following items: 16-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO LIST CAIRO LANE AND THE SURROUNDING AREAS AS A PRIORITY FOR USE OF INFRASTRUCTURE MONIES RECEIVED FROM THE STATE OF FLORIDA REVOLVING LOAN FUNDS, AND TO TAKE THE NEEDS TO LOCAL BUSINESS OWNERS INTO CONSIDERATION DURING ALL INFRASTRUCTURE REDEVELOPMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. and L.S. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to amend the agenda to include item 16-1. There being no discussion, the motion to amend the agenda passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes Regular Commission Meeting Minutes—05/14/2014 2 7. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: The Mayor and City Commission recognized Manny Perez and Officer Lawrence Holborrow as Employee of the Month. 8. APPROVAL OF MINUTES: Special Commission Meeting—04/04/2014 It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to approve the minutes of the Special Commission Meeting of April 04, 2014. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes Regular Commission Meeting—04/09/2014 It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to approve the minutes of the Regular Commission Meeting of April 09, 2014. There being no discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes Special Commission Meeting—04/11/2014 It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to approve the minutes of the Special Commission Meeting of April 11, 2014. There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes Regular Commission Meeting Minutes—05/14/2014 3 9. 17`h CONGRESSIONAL DISTRICT OF FLORIDA REPORT: 10. STATE SENATORS REPORT: 11. STATE REPRESENTATIVES REPORT: 12. DISTRICT ONE / DISTRICT TWO - COUNTY COMMISSIONER REPORT: Larry Gardner, of Miami-Dade County Commissioner Jordan's Office (District 1) came forward and said he did not have any reports or announcements at this time, but he will be glad to take back any concerns or issues to Commissioner Jordan. Commissioner Johnson said Miami Gardens/Opa-locka CAC had a scholarship that went out and the notification was a two day notice which did not allow anyone a chance to apply, therefore she have requested that the director make a presentation before the City Commission to give an overview and allow the citizens an opportunity to be involved. Commissioner Holmes thanked Commissioner Jordan for providing the city with a bus, but it did not work. He asked for Commissioner Jordan's office to continue to help the city get a bus for the seniors. 13. MIAMI-DADE COUNTY FIRE RESCUE DEPARTMENT REPORT: 14. PUBLIC PRESENTATION: 1. Annie R. Neasman, MS, RN, President & CEO Jessie Trice Community Health Center Annie R. Neasman, 5607 NW 27th Avenue, Miami, FL came forward and thanked Leslie Osborne, Commissioner Dorothy Johnson, and Karen Landry for their assistance. Jessie Trice have been involved in the Opa-locka community for a long time and tonight she is proud to say they will be opening an Opa-locka Jessie Trice Community Health Center Youth& Children Center this fall. Opa-locka has approximately 5200 children and they are the future, so through the efforts of War on Poverty they have been attending advisory meetings to identify Childhood Obesity, therefore this center will be a full service children's center with a kitchen for children and parents to learn how to cook and eat healthy. Mayor Taylor said she is concerned about the child care centers, she asked how is the word getting out to the people? Mrs. Neasman said they are using the network of War on Poverty and they have employed Sunshine Communications who will be working with them to get the word out. Regular Commission Meeting Minutes—05/14/2014 4 14a. CITIZENS' FORUM: 1. Kimberly Lodge of 920 Sharar Avenue, Opa-locka, Florida, appeared before the City Commission and said she submitted a letter to them regarding her water bill that has been going on since 2010. She has been requesting a copy of the report and just received it this evening and the report is sad and disrespectful. The report is not dated back to 2010 and no one has yet to sit and explain the bill to her as previously requested. Mr. Harris came to her property and told her she does not have any leaks on the property and at that time she was told they will do a report, to this date she have yet to receive a report from Mr. Harris. The last time she approached Mr. Harris he made it very clear to her that he was not doing a report and he did not. She did not want anyone to know that she was not living in her home because she is in and out of the country. Mr. Baker said the water has been restored, however there are still issues to be resolved and he will commit to getting those issues addressed. Commissioner Santiago said he received the email and he directed the City Clerk to schedule a meeting with Mrs. Lodge. He was informed that she works until 3:00 p.m. and he said it's not a problem he will make himself available at any time to meet with Mrs. Lodge. Mayor Taylor asked Commissioner Santiago to allow the City Manager to resolve the issue before he meets with Mrs. Lodge. Commissioner Santiago asked Mrs. Lodge how many years she have been going through this issue? Mrs. Lodge said four years. Commissioner Santiago said it is time to resolve the problem. Mayor Taylor said this City Manager has not been here four years and they have to let staff do their job first. Commissioner Johnson said since the report is public records she provided Mrs. Lodge with a copy of the report. The problem has been going on for many years and the issue needs to be resolved. Vice Mayor Kelley said he tries to adhere to the Mayor's comments of letting the City Manager resolve issues, but he sees the citizen's face. He spoke to Mrs. Lodge last night and he inquired about the issue and was informed by staff that it had been addressed and to find out it was not resolved really burdens him. Whatever process that was used did not work and he would like to see a resolution to the problem by tomorrow. He directed the City Manager to provide the City Commission with a copy of what has occurred by tomorrow. Mayor Taylor apologized to Mrs. Lodge on behalf of the City. Regular Commission Meeting Minutes—05/14/2014 5 Commissioner Santiago said for the record he is not interfering with the day-to-day operations of the city nor is he trying to interfere with the City Manager, but Mrs. Lodge is a citizen of the city and she has the right to go to his office to see him and he wants to hear the history of her complaint. 2. Johnnie Greene of 2091 Wilmington Street, Opa-locka, Florida, appeared before the City Commission and spoke with regards to agenda item 19-15. She said she does not see how anyone can give one person that much power. The citizens voted for the City Commission to oversee certain things, now you want to give one person too much power. 3. Elizabeth Demps of 2441 NW 139th Street, Opa-locka, Florida, appeared before the City Commission and said she has an issue with the Code Enforcement Department. She has received several notices, the first was received April 2011 and at that time she visited the office and spoke to Mr. Bello, Muhammad Nasir, and Nelson Zonicle and was informed that a Code Enforcement Officer was going to visit her home to make sure everything was okay, therefore she was under the impression that everything was resolved. September 2013 she started to receive lien statements and at that time she spoke to Gregory Days and met with him on two occasions to resolve the issue. Mr. Days informed her that he was looking into the problem and he would call her back, however he never called her back. She later made attempts to contact the City Commission, but to no avail. Finally she attended a community forum hosted by Vice Mayor Kelley and at that time she spoke to Sha'mecca Lawson who gave her a business card and asked her to contact her in the office. She called Ms. Lawson on the following day and was promised that she will forward the complaint to Mr. Chiverton, however her call was never returned by Mr. Chiverton. 4. Jose Flores of 2350 NW 149st Street, Opa-locka, Florida, appeared before the City Commission on behalf of Ecological Waste & Recycling and informed them that they had a backup a few days ago because the main truck driver was out ill. He is happy to announce the driver is back to work and the schedule should be back on track. Commissioner Johnson said the gentleman just got out of the hospital today and now he's out. Mr. Flores said he is a resident of the city and he is dedicated. 5. Eric Redmon of 2766 NW 131st Street, Opa-locka, Florida, appeared before the City Commission and said no one asked him to appear before the Commission and no one offered him anything. He said throughout the years of the being in the City of Opa- locka he has always advocated for the seniors citizens and young adults and especially when they are being abused. He said when things come to his door he would like to address it because it affects him, senior citizens, and young adults. It is horrible what the people are doing, they are going around preying upon the senior citizens and young people all in essence to get rid of one member on the dais and it is a revengeful tactic. The person they are trying to get rid of has given countlessly to youth programs and he have supported the turkey/bicycle giveaway and supported resolutions to give employees a Christmas bonus. They are not telling the truth regarding the term limits that are going around door to door. This is being reported by people that have worked for the city and probably been fired and now they want revenge and it is ridiculous. Mr. Redmon said Regular Commission Meeting Minutes—05/14/2014 6 without calling names, he will support the dark skin man on the dais with all that wisdom on his head. The last person that sat on the dais and opposed him, they are now seating from the audience looking at the dais. 6. Deborah Sheffield Irby of 14202 NW 17th Avenue, Opa-locka, Florida, appeared before the City Commission and said the resolution regarding term limits has been deferred, however she would have had a problem with the legislation because it appeared that a person can serve eight consecutive years which would equal to sixteen years. A meeting was held and the citizens voiced their concerns, however the City Commission has never agreed to come to some terms. It was like the citizens never spoke and their concerns were rejected. The petition that is being circulated is self-explanatory; all of the terms are on front of the petition. She said she does not know why other people may think the people in Opa-locka don't have good sense, but everyone knows how to read. It is a petition and it is fair. She further said with regards to agenda item 19-15, it is a job for the City Commission, not just one person. Mrs. Irby asked for the mid-term budget report? Mayor Taylor said the City Manager will elaborate on it when he gives his report. Mrs. Irby said on her visits to city hall she noticed a lot of temporary employees. She noticed over 30 temporary employees when the city is in a financial deficit. Mrs. Irby concluded by saying the term limits is not proposed by any one person, it has nothing to do with anyone personally it is for the future for the city. The majority of the seniors, people, and youth that is signing the petition does not have a problem with it. Commissioner Holmes said discussion was brought up twice during citizen's forum regarding agenda item 19-15. It was mentioned that the item will be giving power to one person, but he hopes the people understand what's on the agenda is not for one person to do, it's on the agenda for the Commission to vote on. It's so much stuff going on in the city and people are not taking time to look at what's better for the city, some people have their own personal agenda to try to do harm to people that have been here and did their best for the past 30 years and that's him. If there is a problem with him, the voters have a right at election time. 7. Patricia Ellis of 1146 Dunad Avenue, Opa-locka, Florida, appeared before the City Commission and spoke regarding the term limits legislation that was deferred. She said she does not see anything fraudulent about agenda item 19-4 nor the petition that is being circulated. Everyone wants term limits, however everyone has not agreed on what those term limits are. The people would like a response to the questions raised at the previous Town Hall Meeting. She is in favor of term limits and it is not personal to anyone nor to defraud anyone, it's to allow new people an opportunity to experience the political growth of the city. Ms. Ellis said she heard the comments made by Commissioner Holmes regarding agenda item 19-15 and she does not understand the legislation that was her reasoning for having Regular Commission Meeting Minutes—05/14/2014 7 questions. She asked, what does it mean "without seeking City Commission approval" that is a huge statement and it leaves it wide open. Ms. Ellis asked, are there any dollar limits? Ms. Ellis said this is a democracy and everyone is entitled to their views, nothing should be taken personal, it is called politics. 15. ACTION ITEMS (items from consent agenda pull list): 1. (19-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PREPARE AND ISSUE A REQUEST FOR PROPOSALS (RFP) FOR DESIGN BUILD SERVICES FOR THE BURLINGTON STREET CANAL DREDGING, BANK RESTORATION, AND STABILITATION WITH SLOPE CORRECTION, PAYABLE FROM ACCOUNT NUMBER 35-535630, A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the resolution. Commissioner Johnson said to the City Attorney, what is the length of time for an agreement in the City of Opa-locka? Attorney Geller said agreements have different lengths of time. Commissioner Johnson said according to the legislation on record, it states one year. Attorney Geller said he believe that was in the former charter. Commissioner Johnson said to the City Manager, this agreement has been in place from March 2009 until 2010. She asked, why is there a gap in the time? She said in 2008 when Mrs. Beverly was the City Manager, the Burlington street canal had a major repair. She asked, what has happened thus far in six years to go back to the same canal when there are other canals in the city? Manager Baker said this is as a result that was awarded to the city last year by the State of Florida based on corrosion conditions on the banks of the properties adjacent to the canal. Based on the city's preliminary information provided to them the city was awarded dollars to do improvements. The request that is before the City Commission is to advertise to get bids for the project. Commissioner Johnson asked, what made this canal a priority when work was done in 2008? Regular Commission Meeting Minutes—05/14/2014 8 Manager Baker said he's been in the back yards of those properties and they are in great need of it. From his inspection it does not appear that any substantial amount of work took place in the area he is referring to because there is soil erosion 12 feet from the homes and they are in great need of it. Commissioner Johnson asked will it be fair to ask as staff look for other money that they will also consider restoring other canals. Commissioner Johnson said since the City Manager went to the back of several homes she would like the addresses so she can do some discovery to show others where the city is going with this. Commissioner Holmes said Commissioner Johnson pulled the legislation and he made a motion, he thought the Mayor said in the past whoever pull an item is the person making the motion and if it doesn't get a second it will go back to the consent agenda. Commissioner Santiago said he heard the dialogue and it sounds like that canal was restored a few years ago. His question is why is there a need to have the canal restored again and where will the money come from? Manager Baker said this is a grant. When the dust settles maybe sometimes the city will get 10% of the total cost so you complete one phase and request additional funds the next year. Commissioner Santiago asked, can this grant be used for other canals that are a priority? Manager Baker said these grant funds can only be used for the Burlington street canal. Commissioner Johnson during her tenure she only missed three meetings and she does not recall voting on anything that stated if you pull legislation and don't get a second it will automatically go back to the consent agenda. She directed the City Clerk to provide her with a copy of the legislation that references that statement. Commissioner Johnson further stated there's nowhere in the Florida Statues that says any member of the City Commission cannot rebuttal after making a remark on something, that is unconstitutional. As an elected official she has the right to ask questions and voice her concerns. Mayor Taylor said as the chair, when an item is pulled out of the lineup of the consent agenda that item does not go anywhere unless it is voted on to be discussed. If someone pulls an item and it does not get a second that item goes back in the line of consent agenda. Attorney Geller said he does not agree with the statement made by Mayor Taylor. If an item is up for discussion and it gets a motion, but not get a second then it dies for lack of second. Regular Commission Meeting Minutes—05/14/2014 9 Mayor Taylor said in the view of the meeting she have asked her colleagues that they make their comments at one time because she has to give everyone ample time. It is unfair to spend ten minutes on an issue, which means you did not meet with the City Manager or he did not give clarity when he met with you. Something is wrong when the neighboring city that has 110,000 citizens gets out of their meeting and come to ours. There being no further discussion, the motion passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes 2. (19-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH AMERICAN TRAFFIC SOLUTIONS, INC. (ATS); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Vice Mayor Kelley, seconded by Commissioner Santiago to pass the resolution. Commissioner Johnson asked, what was the city operating on 2008 until 2014? Manager Baker said in 2008 the city was under a lose, lose, lose contract, there was no guarantee payments. Other contracts throughout the state were being cut by the same company. What you have before you is a contract that guarantees payment to the city every month and it also guarantees payment that will cover the cost and provide additional revenue. There is clause in the contract titled "most favorite nation clause" which means if there is anyone that enters into a similar contract as ours and their deal is better than ours then that offer must be made available to us. This will bring significant revenue of over$100,000 to the city. Commissioner Johnson asked the City Attorney have he reviewed it for legal sufficiency? Attorney Geller replied, yes. He said it is the product of extensive negotiations with ATS. Commissioner Johnson asked the City Manager was there any money generated from 2008 until current? Manager Baker said the revenues that were generated was insufficient and as a result of that an administrative policy decision was made by his predecessor to withhold money owed to ATS as part of the settlement the city refused to give them all of the dollars, however at the end they settled and 1/3 went to the city and 66% went to ATS, therefore the city gained about $230,000 from the monies they were holding. Regular Commission Meeting Minutes—05/14/2014 10 Commissioner Johnson directed the City Attorney to the second amendment, professional services agreement and asked him to read term 3 for the record. Attorney Geller read term 3 as follows "Section 2.0 is amended to extend the current term of the agreement for five years to expire on September 21, 2018. Commissioner Johnson said if there is a second amendment that gave this company until September 2018, why are we here now? Attorney Geller said section 2 notes that it is retroactive until September 21, 2013 and the extension is 5 years from that date. Commissioner Johnson said in 2014 when the legislation came before the City Commission the City Attorney signed off on it for legal sufficiency. She asked, what makes that time different from now? Attorney Geller said the contract was entered into in 2009 and he was not the City Attorney at that time. Commissioner Johnson asked, is it her understanding that the city did not receive any money? Attorney Geller said no, the city received almost a quarter of a million dollars. Commissioner Johnson said she have gone back from 2010 until current to see where that money came to the city. She directed the City Manager to have someone available tomorrow morning at 9:30 a.m. to show her what line item the money came in and where it is now. There being no further discussion, the motion passed by a 4-1 vote. Commissioner Santiago Yes Commissioner Holmes Yes Commissioner Johnson No Vice Mayor Kelley Yes Mayor Taylor Yes 3. (19-4) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, APPROVING, SETTING FORTH AND SUBMITTING TO THE ELECTORATE A PROPOSED CHARTER AMENDMENT, AMENDING ARTICLE II OF THE CHARTER OF THE CITY OF OPA-LOCKA, FLORIDA, BY LIMITING THE TERMS OF OFFICE FOR THE MAYOR AND COMMISSION TO EIGHT (8) CONSECUTIVE YEARS; CALLING AND PROVIDING FOR A REFERENDUM SPECIAL ELECTION TO BE HELD ON AUGUST 26, 2014, FOR THE PURPOSE OF SUBMITTING SAID CHARTER AMENDMENT TO THE ELECTORATE AT SAID REFERENDUM; FURTHER DIRECTING THE CITY CLERK TO CAUSE A CERTIFIED COPY OF THE HEREIN RESOLUTION TO BE Regular Commission Meeting Minutes—05/14/2014 11 DELIVERED TO THE SUPERVISOR OF ELECTIONS OF MIAMI-DADE COUNTY, FLORIDA; PROVIDING FOR INCORPORATION OF RECITALS; PROVDIING FOR AN EFFECTIVE DATE. Sponsored by M.T. Mayor Taylor deferred item 19-4. 4. (19-7) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO SEEK GRANTS THAT WILL ALLOCATE FUNDING FOR A DIGITAL SIGNAGE NETWORK THROUGHOUT THE CITY THAT WILL KEEP THE PUBLIC ABREAST AND AWARE OF ANNOUNCEMENTS THROUGHOUT THE CITY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by M.T. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to pass the resolution. Commissioner Johnson said she know the City Commission passed legislation for the gateway and that will have digital signage. She asked what more will this offer and what is the cost? Mayor Taylor said the gateway is only in one place so she is asking the City Manager to find more grants for additional digital signs throughout the city. Commissioner Johnson asked the sponsor to keep annexation in mind for the future growth of the city. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes 5. (19-8) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO DO ANY NECESSARY TEMPORARY EMERGENCY REPAIRS TO CAIRO LANE UNTIL PERMANENT REPAIRS ARE COMPLETED; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by M.T. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to pass the resolution. Regular Commission Meeting Minutes—05/14/2014 12 Commissioner Johnson said she does support providing emergency repairs on Cairo Lane. She asked what is the cost and have staff had any dialogue with the business owners? Manager Baker said the numbers are not in yet, they have made contact with several businesses that can do the work on a fast track basis and he is expecting to get the numbers in this week. He has had several meetings with the business owners and they expressed the need. For the record, Manager Baker said this is clearly a band aid approach to buy some time before construction starts. Commissioner Johnson said she believe there is a need for the business people to be engaged because this will interrupt their business. In addition, the dollar amount needs to come back to the City Commission so they will have the intelligence to express it to the business people. Commissioner Johnson directed the City Manager to bring the amount back to the City Commission at the May 28th Regular Commission Meeting. Commissioner Johnson asked, what is the expected date to make the emergency repairs? Manager Baker said it will be fast track subject to the City Commission approval. If they are able to move forward by the end of the next meeting, they will make sure whoever is being recommended has the ability to mobilize as quickly as they get the permits. Mayor Taylor said this work is something staff normally does to cairo lane. She asked, doesn't Public Works normally go to fill in holes? Manager Baker said this is much greater than putting rocks. Mayor Taylor asked Manager Baker has he already identified an emergency repair company? Manager Baker said is in the process of getting prices. Mayor Taylor said the intent of the legislation is to help them out with temporary repairs until the major job is done. Manager Baker said he can put rocks down, however that only last for a few days. Commissioner Johnson asked for a friendly amendment to include public works. Manager Baker said what they have been doing does not provide any relief. Commissioner Santiago said the City Manager is trying to say Public Works have been doing the temporary repairs and it is not sufficient. Regular Commission Meeting Minutes—05/14/2014 13 Manager Baker said the band aid repair is to put a temporary road in with what is called a valley gutter; they sit on the side so as the water comes down it drains and redirect the water to flow in a particular area so they don't have the continuing flooding. Vice Mayor Kelley said he is concerned because the City Manager said whatever he does on a temporary basis will be demolished when the work starts in October. He asked, is that correct? Manager Baker replied, yes. Vice Mayor Kelley said with that being said he does not want to spend $100,000 for a couple of months because they will be throwing away money. He would like to see a temporary solution (i.e. public works and even if he has to go to a company), but he does not want the city to spend those kind of dollars. He further said since the idea is to do a temporary fix, he thinks the City Commission should give the City Manager direction with some kind of cap amount to make temporary repairs. He would not tie his hands to say just Public Works, but he would agree that whatever Public Works is capable of doing they can do and that will show good faith to the business owners that they have heard their cry and they are doing something to alleviate the problem. Mayor Taylor asked Vice Mayor Kelley what is his suggestion? Vice Mayor Kelley said he does not want to spend a lot because they can't recoup it, he wouldn't want to spend more than $50,000. Vice Mayor Kelley said he would like to make an amendment to allow the City Manager not to exceed $50,000 on emergency temporary repairs to cairo lane and he would like to include the language Commissioner Johnson mentioned that the business community be fully aware and engaged in what the city is doing as a temporary fix. He said if the legislation passes he would like to do something in a collective manner and notice to the City Clerk so everyone is on the same page. Commissioner Holmes asked what is the difference between agenda item 16-1 and agenda item 19-8? Attorney Geller said one is for temporary repairs and the other is for the City Manager to prioritize this particular location out of the permanent funding when it is available. Commissioner Holmes said the City Manager has already stated that the main infrastructure will start in October. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to amend section 2 to read as follows: authorize the City Manager to do any necessary temporary emergency repairs to cairo lane up to the amount of $50,000 until permanent repairs are complete. Regular Commission Meeting Minutes—05/14/2014 14 Attorney Geller said he will insert the same language that's in the add-on resolution regarding consultation with the business community. He further said the procurement procedures will still need to be followed unless the city chooses to use Public Works. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: Just to make sure now, because that's what I wanted the.... and I normally don't commend the attorney on a lot of things but the RFA, RFQ whatever else we have to put out we have to make sure, because when the manager said he was consulting with someone, that's when my antenna went up because you cannot consult with anyone if you have that amount of money going out it has to go out for a bid. Note: This concludes the verbatim portion of these minutes. Commissioner Holmes said just to let everyone know what's going on, the city would not have gotten this far if he would not have sponsored legislation to get a $48 Million Dollar bond for infrastructure. If the city would have had term limits at the last election that would have affected him, this probably would have never taken place. He sponsored the legislation and Mr. Baker did all the ground work with the help of his colleagues who voted on the legislation. Mayor Taylor said no one person did this, the City Commission as a body had to support the legislation. She said the City Manager did not travel to Tallahassee or Washington alone. Vice Mayor Kelley said everyone had a hand in the process. There being no further discussion, the amendment passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes There being no further discussion, the resolution passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes Mayor Taylor acknowledged the former director of transportation for Miami-Dade County, Mr. Roosevelt Bradley. Regular Commission Meeting Minutes—05/14/2014 15 6. (19-9) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PROCEED WITH AN ALTERNATE LOCATION FOR THE NEW CITY HALL, IF PROBLEM CONTINUES WITH THE ORIGINAL SITE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolution was read by title by Attorney Geller. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to pass the resolution. Vice Mayor Kelley said he would like to amend the legislation to delete the word "west" and replace it with "east". Attorney Geller said to provide maximum flexibility he would recommend instead saying "east or west" say "next to". Vice Mayor Kelley said he want it to be clear. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to amend the resolution to change the word "west" to "east". There being no further discussion, the amendment passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes Vice Mayor Kelley said he wanted to amend the resolution to give the City Manager leeway if things did not work out with purchasing the property that they initially looked at. Having conversations with the City Manager there have been some concerns about putting the building on the west side so the suggestion was to look at the east side of Historic City Hall. In addition, the City Commission was just provided with some information regarding the original proposed property. Commissioner Santiago said earlier in the meeting the Mayor made comments about her colleagues speaking too long and asking questions, he said they have to ask questions because they receive everything late. They were just given a copy of a letter regarding the original proposed property. He further said they have problems with the land proposed land. He asked was a study done to ask the residents if they want city hall in front of their homes? Commissioner Holmes said the city just spent money on parking now they are recommending to build city hall on that property. He asked, did anyone think about the money that was just used for the parking lot and when will the process start? Regular Commission Meeting Minutes—05/14/2014 16 Vice Mayor Kelley said the only direction the City Manager had was the previous legislation, however when it came apparent that the city hall location on the west side was not durable because the property has legal issues. This resolution gives the City Manager a direction on an alternative location. If the majority of the City Commission decides they want to put city hall somewhere else that's fine, but the City Manager has to have some direction. He further said moving city hall to the east side does not tear up the parking lot, the parking will still be usable. Commissioner Santiago asked, why did they waste time by purchasing land that they cannot purchase? Commissioner Johnson said when the city purchased the previous lot in question she asked a lot of questions because under public records she saw it was a problem with the land, however they moved along. She asked the City Manager if he recalls when she asked him if he did a title search? Manager Baker said yes, his reply to her was that would come before they sign the documents on the actual purchase. Commissioner Johnson said staff has to do their homework in advance. Commissioner Holmes said this would have been taken care of at the previous Commission Meeting if they would have had a quorum. There being no further discussion, the resolution passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 7. (19-12) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO SETTLE OR PAY THE CLAIM OF FORMER COMMISSIONER GAIL MILLER, IN THE AMOUNT OF $3,158.00; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolution was read by title by Attorney Geller. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to pass the resolution. Vice Mayor Kelley said Former Commissioner Miller came before the City Commission with an issue regarding payment for injuries that occurred as a City Commission and he think it is due diligence and he think it deserves to get a vote. Regular Commission Meeting Minutes—05/14/2014 17 Commissioner Holmes asked, are there any other pending bills? Manager Baker said to his knowledge, this is the only claim pending. Attorney Geller said he will strongly recommend that as part of the exchange that the city obtain a release. There being no further discussion, the resolution passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes 8. (19-14) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO DIRECT THE CITY MANAGER TO UPDATE THE CITY OF OPA-LOCKA WAGE SCALE FOR EMPLOYEES BASED ON CURRENT WAGE MODELS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. and D.J. The above resolution was read by title by Attorney Geller. It was moved by Vice Mayor Kelley, seconded by Commissioner Johnson to pass the resolution. Commissioner Johnson said she hope her colleagues support the legislation because when she look back at the pay scale some of the employees have not received a wage pay scale since 2009 and she is concerned because the city have approximately 49 temporary employees working for the city, when they need to be looking at the current employees. She said she asked for a report with the pay scale to be included as backup to the legislation and she noticed it was not included. Some of the employees are hurting from not receiving a pay increase when the majority of the top employees have received increases. Commissioner Johnson asked, how many employees the city currently has? Manager Baker said approximately 200. Commissioner Johnson said she has concerns because some of the work the temporary employees are doing can be done by the current employees. Commissioner Santiago said now he know why he sees so many people walking in the hallway at city hall, everyday he has to ask people who they are because he notice a lot of new faces in less than a year. Manager Baker said he met with Commissioner Santiago two weeks ago regarding the six month budget. Regular Commission Meeting Minutes—05/14/2014 18 He further said the city has a jobs program and the majority of the employees working in the jobs program are included in the count of 49 temporary employees. Mayor Taylor asked what is the end result of this legislation? Vice Mayor Kelley said so much has been said about inequity in pay and it's apparent that some people have received raises while others have not. This pay scale will allow staff to bring the wage scale within balance like other cities. His reason for bringing it forth now is because the budget process is coming up and now is the time to do it before they get into the new budget. Attorney Geller said for the record he wants it to be clear that the City Commission talking about a survey, not maximum wages for union employees because the city could not set maximum wage ranges for people in bargaining units without running at least a risk that a union will say that they are not bargaining in good faith. Mayor Taylor said she advocates for the employees to get a raise, but she does not want a deficit at the end of the fiscal year. Vice Mayor Kelley said the Mayor's concern is answered in the third whereas, it says to submit the classification and wage scale to the City Commission, it does not say they have to act upon it. He asked, when was the last time the city had an updated wage scale? T.C. Adderly, Human Resources Director appeared before the City Commission and said to the best of his knowledge an updated wage scale was not done in at least 5 years, however when he was hired the City Manager directed him to look at the pay scale and he have already started the process of surveying other cities. There being no further discussion, the resolution passed by a 5-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes Commissioner Johnson said the city is sending the wrong message because it's not right for certain employees to get an increase. If they are going to freeze all increases, then freeze it. 9. (19-15) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, GRANTING THE CITY MANAGER THE AUTHORITY TO ADVERTISE AND ISSUE REQUEST FOR PROPOSALSBIDS RELATING TO INFRASTRUCTURE WITHOUT SEEKING CITY COMMISSION APPROVAL; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. Regular Commission Meeting Minutes—05/14/2014 19 The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the resolution. Commissioner Johnson said she cannot support the above resolution in its current format. All legislation needs to come to the City Commission for approval. Although she does respect Mr. Baker in his position to move forward, but the accountability begins and ends with the City Commission. She asked what is the intent of the resolution? Manager Baker said hearing all the concerns raised about getting projects running; the intent of this legislation is to allow him to advertise for bids without having to get prior approval from the City Commission to expedite the construction process. Commissioner Johnson said if there is an emergency according to the charter any member of the City Commission can confirm their attendance for a special meeting. She cannot give that authority to the City Manager. Vice Mayor Kelley said he has confidence in the City Manager, but he can never give that kind of authority, as stated if there is a need for a Special Meeting he is sure his colleagues will try to make themselves available. Commissioner Holmes said Vice Mayor Kelley tried calling a special meeting a few weeks ago but he couldn't get anyone to agree to it but him. At the last meeting people they didn't have a quorum because some people called in sick so people need to stop playing games and get to the business of the city. Mayor Taylor said the title of the resolution is clear and you cannot hold up loans. The City Manager has proven himself and they should not tie his hands. There being no further discussion, the resolution failed by a 3-2 vote. Commissioner Johnson No Commissioner Santiago No Commissioner Holmes Yes Vice Mayor Kelley No Mayor Taylor Yes 16. NEW ITEMS: 16-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO LIST CAIRO LANE AND THE SURROUNDING AREAS AS A PRIORITY FOR USE OF INFRASTRUCTURE MONIES RECEIVED FROM THE STATE OF FLORIDA REVOLVING LOAN FUNDS, AND TO TAKE THE NEEDS TO LOCAL BUSINESS OWNERS INTO CONSIDERATION DURING ALL INFRASTRUCTURE REDEVELOPMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. and L.S. Regular Commission Meeting Minutes—05/14/2014 20 The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to pass the resolution. There being no further discussion, the resolution passed by a 4-1 vote. Commissioner Johnson Yes Commissioner Holmes No Vice Mayor Kelley Yes Commissioner Santiago Yes Mayor Taylor Yes 17. PLANNING & ZONING: A. HEARINGS: B. APPEALS: 18. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. FIRST READING: 1. AN AMENDED AND RESTATED SERIES ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AMENDING AND RESTATING, IN ITS ENTIRETY, SERIES ORDINANCE NO. 13-41 ENACTED ON DECEMBER 11, 2013, TO PROVIDE FOR THE ISSUANCE, PURSUANT TO AN ORDINANCE OF THE CITY PREVIOUSLY ENACTED, OF OBLIGATIONS OF THE CITY IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING EIGHT MILLION FIVE HUNDRED THOUSAND DOLLARS ($8,500,000), TO BE DESIGNATED AS THE CITY OF OPA-LOCKA, FLORIDA CAPITAL IMPROVEMENT REVENUE NOTE, SERIES 2014, FOR THE PURPOSE OF PROVIDING FUNDS, TOGETHER WITH OTHER LEGALLY AVAILABLE FUNDS OF THE CITY, TO FINANCE THE COST OF ACQUISITION OF A SITE WITHIN THE CITY, IF NECESSARY, AND THE ACQUISITION, CONSTRUCTION, IMPROVEMENT AND EQUIPING OF A CITY ADMINISTRATION BUILDING AND RELATED FACILITIES ON SUCH SITE OR ON A SITE OWNED BY THE CITY AS OF THE DATE HEREOF, FUNDING A RESERVE ACCOUNT FOR THE SERIES 2014 NOTE, AS PROVIDED HEREIN, AND PAYING COSTS OF ISSUANCE OF THE SERIES 2014 NOTE; PROVIDING FOR THE TERMS AND PAYMENT OF SUCH SERIES 2014 NOTE; RATIFYING THE TERM SHEET RELATING TO THE SERIES 2014 NOTE PROVIDED BY CITY NATIONAL BANK OF FLORIDA, AS THE LENDER WITH RESPECT TO THE SERIES 2014 NOTE; PROVIDING FOR THE RIGHTS, SECURITY AND REMEDIES OF THE LENDER WITH RESPECT TO THE SERIES 2014 NOTE; MAKING OR PROVIDING FOR CERTAIN COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; DESIGNATING THE CITY AS THE REGISTRAR AND PAYING AGENT FOR THE SERIES 2014 NOTE; AUTHORIZING THE EXECUTION AND DELIVERY OF AN AGREEMENT WITH THE LENDER OF THE SERIES 2014 NOTE TO SET FORTH Regular Commission Meeting Minutes—05/14/2014 21 MATTERS RELATING TO THE SERIES 2014 NOTE AS REQUIRED BY SUCH PURCHASER OR OTHERWISE NECESSARY AND APPROPRIATE, SUBJECT TO THE PARAMETERS SPECIFIED HEREIN AND CONSISTENT WITH THE APPROVED TERM SHEET PROVIDED BY THE LENDER; AUTHORIZING CITY OFFICIALS TO DO ALL THINGS DEEMED NECESSARY IN CONNECTION WITH THE ISSUANCE, SALE AND DELIVERY OF THE SERIES 2014 NOTE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Sponsored by C.M. The above ordinance was read by title by Attorney Geller. It was moved by Vice Mayor Kelley, seconded by Commissioner Santiago to pass the above ordinance. There being no discussion, the motion passed by a 4-0 vote. Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Mayor Taylor Yes 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO CREATE A TREE BOARD TO SERVE AS AN ADVISORY GROUP TO THE CITY COMMISSION; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above ordinance was read by title by Attorney Geller. Attorney Geller said you cannot have a board, if you don't have a tree. It was moved by Vice Mayor Kelley, seconded by Commissioner Santiago to pass the above ordinance. There being no discussion, the motion passed by a 5-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Yes 3. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO APPROVE/DENY ALL JAPANESE ENGINES CORP'S REQUEST TO REZONE THE PROPERTY IDENTIFIED AS FOLIO 08-2122-025- 0110 FROM 1-2 TO I-2A TO ALLOW APPROPRIATE USES AS LISTED IN Regular Commission Meeting Minutes—05/14/2014 22 SECTION 6.11A (B) OF THE LAND DEVELOPMENT CODE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above ordinance was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Santiago to approve the above ordinance. There being no discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Mayor Taylor Yes B. SECOND READING ORDINANCES/PUBLIC HEARING: 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO MAKE COMPREHENSIVE REVISIONS TO CHAPTER 17 PLANNING AND DEVELOPMENT, ARTICLE III SUBDIVISION AND PLATTING CODE OF THE CITY OF OPA-LOCKA CODE OF ORDINANCES; TO PROVIDE A PROCESS FOR VACATING STREETS AND ALLEYS — GENERALLY; PAYMENT OF COSTS, EXPENSES; PROVIDING FOR REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on April 9, 2014). Sponsored by C.M. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to pass the above ordinance. There being no discussion, the motion passed by a 5-0 vote. Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Johnson Yes Commissioner Santiago Yes Mayor Taylor Yes 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AMEND ORDINANCE NO. 13-30 THE OPA-LOCKA EDUCATION COMMITTEE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR Regular Commission Meeting Minutes—05/14/2014 23 CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on April 9, 2014). Sponsored by D.J. The above ordinance was read by title by Attorney Geller. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to pass the above ordinance. Commissioner Holmes asked what will this ordinance do for the city? Commissioner Johnson said the previous legislation was approved by this commission and it has been an ongoing process. As a star city that we are striving to be education is the key. The amendment will enhance the education to the youth in the city. Commissioner Holmes said he did not support some of the legislation in the past because he was unclear on what it will do for the kids attending the schools in Opa-locka. Mayor Taylor relinquished the gavel to Vice Mayor Kelley. There being no discussion, the motion passed by a 3-1 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes No Vice Mayor Kelley Yes Mayor Taylor Out of Room Vice Mayor Kelley returned the gavel to Mayor Taylor. C. RESOLUTIONS/PUBLIC HEARING: 19. ADMINISTRATION: CONSENT AGENDA: (19-3) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PREPARE AND ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) FOR THE GRANTS AND LOANS COMPLIANCE SERVICES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. (19-5) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO SUPPORT, HONOR AND RECOGNIZE THE WEEK OF MAY 18 THROUGH MAY 24, 2014, AS NATIONAL PUBLIC WORKS WEEK; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by M.T. Regular Commission Meeting Minutes—05/14/2014 24 (19-6) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO RECOGNIZE AND CELEBRATE MAY AS HAITIAN HERITAGE MONTH; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by M.T. (19-10) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO SUBMIT APPLICATIONS TO UNITED STATES TENNIS ASSOCIATION (USTA) AND NATIONAL RECREATION PARKS ASSOCIATION (NRPA) TO FUND IMPROVEMENTS TO THE TENNIS COURT IN INGRAM PARK; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. (19-11) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER, WITH ADVICE FROM THE CITY ATTORNEY, TO IMPLEMENT A SUMMER JOB HIRING PROGRAM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. (19-13) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO UTILIZE THE PROPERTY AT 13210 ALEXANDRIA DRIVE AS GREEN SPACE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolutions were read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Vice Mayor Kelley to pass items 3, 5, 6, 10, 11 and 13 of the consent agenda. The motion passed by a 4-0 vote. Vice Mayor Kelley Yes Commissioner Santiago Yes Commissioner Holmes Out of Room Commissioner Johnson Yes Mayor Taylor Yes A. CITY MANAGER'S REPORT: Manager Baker reported that the city is under Miami-Dade County consent decree and in this decree it set out regulatory requirements on how to operate a water and waste water utility. They are mandates and if we don't follow them we will be in violation and could receive fines from EPA. He had an opportunity to meet with them two weeks ago and there were three major items that the city did not follow through on, but he is pleased to report that the majority of those on the list they were in compliance. The two items on the top of his list is a leak detection program through the water main distribution system and the skater system, which is a radio system that is connected to the lift stations that will Regular Commission Meeting Minutes—05/14/2014 25 conclude consent decree number one. Consent decree 2 is coming from the Federal Government, Miami-Dade County have been in court disputing it but appear that it is coming forward and it has a list of requirements. An agreement is expected to come from Miami-Dade County requiring that the city enter into another agreement under consent decree 2. He further reported that he have received word from Tallahassee that the city are recipients of three additional grants for $350,000 for historical city hall, $500,000 for cairo lane, and $500,000 for 127th Street which also connects to cairo lane. Through the state revolving loan program public meetings are required and there are specific requirements that must be followed, therefore he will be scheduling a capital improvement town hall meeting to meet the state requirements. Manager Baker said the Finance Director will comment later, but he is pleased to announce that the city is moving forth with the annual audit. The auditors are scheduled to arrive any day. He introduced Nikki Baker, temporary employee that was hired to assist with the city's newspaper and other tasks. With the Capital Improvement Program, Manager Baker reported they are looking at about $60 Million Dollars Capital projects including the infrastructure, historic city hall, city hall, gateway, and lift station. He said he is in need of additional professional help to assist with inspections and quality control. In terms of the developmental side, they are still having major dialogue with Family Dollar to have permits pulled and getting the project of the ground. He announced that Jackson Soul Food restaurant will be coming to the city and they are scheduled to open soon. Manager Baker said they are moving forth with Historic City Hall remediation renovations and they are about 60% complete. They will need a workshop to get clear understanding from the City Commission of their desires for permit use. The city still has a few lift stations remaining on Miami-Dade County's moratorium list. Pump Station 7 was recently renovated and he is hoping to put a sidewalk on the west side of Alexandria Drive. Commissioner Santiago said Manager Baker should be in the Guinness book of records for moving the city forth. It is good to know we have a City Manager that works hard for the city. He said he is not against the City Manager and he supports him, but the only thing is ask is that the City Manager make sure he have 5 bosses. He was surprised to hear the city has 49 temporary employees, which was his reasoning for asking questions. He does not want the city to spend too much money, if there is a need for additional employees then he doesn't have a problem but he don't want bad news with the city's budget. Regular Commission Meeting Minutes—05/14/2014 26 Commissioner Johnson thanked the City Manager for fast forwarding Jackson's Soul Food Restaurant. She said it's time for mid-year budget review, what is the suspense date to receive that information? Manager Baker said they are in the process of putting the budget together so he should be in position to provide copies to the City Commission within the next two weeks. Commissioner Johnson directed the City Manager to be prepared to address the $3 Million Dollar deficit the city is currently in. She further asked what was the savings from the employees taking furlough days. Commissioner Johnson said when Ecological came in their commitment to the city was for them to beautify the trash recycling center. She asked for a timeline on that commitment. Vice Mayor Kelley asked the City Manager if he have identified the areas for new sidewalks using the job program participants? Manager Baker said he will provide a response to Vice Mayor Kelley's request by Tuesday. Vice Mayor Kelley said the city supported the Town Center Senior Apartments, however he has some concerns with that project. He knows there is a phase 2 being discussed but he has some great concerns. With regards to Ecological, he received complaints regarding citizen's garbage not being picked up in a timely manner. The problem needs to be addressed so this problem does not continue. Commissioner Holmes asked for the status on the pump station on Perviz Avenue. Manager Baker said the pump station is 80% complete. Commissioner Holmes asked for the status on the pump station 135th Street. Manager Baker said the pump station is complete, they are in the process of doing restoration of the site and the city is waiting on a final from Miami-Dade County to disconnect the generator. Commissioner Holmes reported that the street lights are still out on Jann & Bahman Avenue. Commissioner Holmes said he does not have a hidden agenda and he does not sponsor legislation that benefits him, he is only looking out for the betterment of the city. He announced over 60 employees have taken advantage of the employee loan program. Regular Commission Meeting Minutes—05/14/2014 27 Mayor Taylor requested that the City Manager keep an eye on the appearance of 22nd Avenue (i.e. maintenance and apartments). B. ACCOUNTS PAYABLE: Susan Gooding-Liburd, Finance Director came forward and stated that all documents required for her report are part of the package provided to the Commission. The reserve account balance remains at $238,197.86 and the auditors are expected to be on site on Monday morning. Commissioner Johnson said they did make notation when staff prepares the mid-year budget report, how they will approach the $3.5 Million Dollar deficit and she asked what is the savings as a result of the employees having to take furlough days. 20. OFFICIAL BOARD REPORTS: 21. CITY ATTORNEY'S REPORT: Attorney Geller reported that the company Progressive Waste that bought the former waste hauler Choice went to court and sued the city in an attempt to get an injunction, the city prevailed in the conjunction and they decided to appeal, but the judge ruled in the city's favor. Commissioner Johnson said she thinks the employee loan program is a good program, however she directed the City Attorney to look into the interest rate. Attorney Geller said he already requested all of the backup information and details of the program. Commissioner Johnson asked for the progress on the AFSCME agreement. Attorney Geller said the AFSCME has a new representative and she is currently working with council 79. Commissioner Johnson said the city has a lot of outstanding debt owed to the city, she asked what is the status of collecting the debt? Attorney Geller gave credit to the Finance Director and City Manager for coming up with a group that collects the outstanding debt. Commissioner Santiago thanked the City Attorney for the great work he provides to the city. Commissioner Holmes said he did a comparison on the employee loan program. He has been an American Express customer for over 40 years and he notice his interest rate is 15% for purchases and 25% to withdraw money, therefore the employee loan program is fair. Regular Commission Meeting Minutes—05/14/2014 28 He directed the City Attorney to meet with Chief Key to give him directives on how the police officers can enforce the saggy pants ordinance. 22. CITY CLERK'S REPORT: Clerk Flores informed the City Commission that Art in the Park is scheduled for Saturday, May 17, 2014 from 1:00 p.m. until 3:00 p.m. Commissioner Holmes said the City Clerk's Office does an excellent job with reminding him of events,but he requested that they notify him on Saturday events. 23. MAYOR/COMMISSION REPORT: Commissioner Holmes said to the citizens of the city that he appreciate the support they have provided to him over the years. He loves the City of Opa-locka and he will continue to give his best. Commissioner Santiago said to the citizens of the City of Opa-locka he still kept his promise from the day he was elected. He is here to serve the community and do the best for the city. He thanked his colleagues for their support in welcoming the Dominican Republic community to the City of Opa-locka. Commissioner Johnson said she is in the process of having dialogue with Subway to offer an employee discount program. She announced that she participated in career day at Carrie P. Meek Center last week. On behalf of the Mayor and City Commission she had an opportunity to recognize the oldest mother in the city who is currently 103 years old. She thanked the Police Department, IT Department, and City Clerk's Office for their assistance. Commissioner Johnson thanked Commissioner Santiago for his assistance and participation with the monthly community bingo event. She announced that she will be attending the African American Excellence in Task Force My Brother's Keeper event on May 15, 2014 and the Ethics training on May 16, 2014. Commissioner Johnson said the greeting of President Fernandez was breath taking. She said she was not in attendance at the April 23rd Commission Meeting because she attended the Florida Blue Cross training. Vice Mayor Kelley thanked everyone for their support for National Day of Prayer, and a special thanks to Commissioner Santiago for co-hosting the events. Regular Commission Meeting Minutes—05/14/2014 29 He announced that the Office of Community Outreach is currently open at Helen Miller Center and it is staffed by student interns. He commended the City Manager and Human Resources Department for their assistance with the intern program. Vice Mayor Kelley said he is working with the City Manager's Office to submit an application for football equipment for the Parks & Recreation Department. He said he happy the legislation passed for the USTA application for the tennis courts at Ingram Park. Vice Mayor Kelley mentioned that he will be hosting a clergy luncheon along with Wells Fargo Bank for pastors and not-for-profit organizations. The lunch is not being paid for by the city so there is no cost to the city. He requested that the City Clerk post a notice regarding Student Government on Wednesday, May 21, 2014. Vice Mayor announced that he will be hosting a Father's Day Fishing tournament on June 14, 2014 at Ingram Park and an essay contest with the local elementary schools for Father's Day. Mayor Taylor said she had an opportunity to go career day at Carrie P. Meek Center last week. She visited the oldest mother of the city and it was a pleasant visit. Mayor Taylor said it was an honor to present the Key to the City to the former President of the Dominican Republic, Dr. Fernandez. She proudly announced that her daughter graduation from Miami Dade College with a degree in business. 24. OFFICIAL BOARD APPOINTMENTS: 25. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Johnson, seconded by Commissioner Santia:o to adjourn the—ffitseting at 10:51 p.m. 1 MAYOR ATTEST: CITY CLERK Regular Commission Meeting Minutes—05/14/2014 30