Loading...
HomeMy Public PortalAbout05- May 28, 2014 Commission Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING May 28, 2014 7:00 P.M. City Commission Chambers at Sherbondy Village 215 President Barack Obama (Perviz) Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 7:04 p.m. on Wednesday, May 28, 2014 in the City Commission Chambers at Sherbondy Village, 215 President Barack Obama(Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Kelley, Commissioner Dorothy Johnson, Commissioner Luis B. Santiago, Commissioner Timothy Holmes, and Mayor Myra L. Taylor. Also in attendance were: City Manager Kelvin L. Baker, Sr., City Attorney Joseph S. Geller, and City Clerk Joanna Flores. 3. INVOCATION: The Invocation was delivered by Vice Mayor Joseph L. Kelley. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. APPROVAL OF AGENDA: 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): Mayor Taylor left the meeting at 7:11 p.m. Attorney Geller informed the City Commission that an updated resolution has been provided for agenda item 19-6 to include Vice Mayor Kelley as a co-sponsor to the legislation. He also added that an updated ordinance has been provided for agenda item 18B1 and the Bond Counsel can explain the changes. Attorney Geller said for the record the account number for agenda item 19-1 is as follows: 61-513340. Regular Commission Meeting Minutes—05/28/2014 1 The following items were pulled from the Consent Agenda to be discussed separately under Action Items: 19-1 and 19-3 (Commissioner Johnson); 19-4, 19-5 and 19-6 (Commissioner Holmes). It was moved by Commissioner Johnson, seconded by Commissioner Santiago to approve the agenda, consent agenda and pull list. There being no discussion, the motion passed by a 4-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Commissioner Johnson Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 7. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: The Mayor and City Commission recognized Peggy Castano and Corporal Jeffrey Faulkner as Employee of the Month. The Mayor and City Commission recognized Mr. Jose Bueno, Principal of Hialeah- Miami Lakes Senior High School for Principal of the Year and bringing the school up to an "A" School. The Mayor and City Commission proudly recognized Mr. David Chiverton for his contribution in the field of Leadership. 8. APPROVAL OF MINUTES: Regular Commission Meeting—05/14/2014 It was moved by Commissioner Johnson, seconded by Commissioner Santiago to approve the minutes of the Regular Commission Meeting of May 14, 2014. There being no discussion, the motion passed by a 4-0 vote. Commissioner Holmes Yes Commissioner Johnson Yes Commissioner Santiago Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 9. 24th CONGRESSIONAL DISTRICT OF FLORIDA REPORT: 10. STATE SENATORS REPORT: 11. STATE REPRESENTATIVES REPORT: Regular Commission Meeting Minutes—05/28/2014 2 12. DISTRICT ONE / DISTRICT TWO - COUNTY COMMISSIONER REPORT: Larry Gardner, of Miami-Dade County Commissioner Jordan's Office (District 1) came forward and said he did not have any reports or announcements at this time, but he will be glad to take back any concerns or issues to Commissioner Jordan. Commissioner Santiago asked the City Manager has staff requested the bleachers for the 4th of July event from Commissioner Jordan's Office? Manager Baker said he is not certain. Commissioner Santiago said the request should have been made by Mr. Charles Brown. He directed the City Manager to make the request as soon as possible. Manager Baker said he will make it official tomorrow. Commissioner Johnson requested that Mr. Gardner check Commissioners availability on July 26, 2014 for the Mother's Influencing Change event. Commissioner Santiago directed the City Clerk to contact Commissioner Monestime's Office to have a representative available at the Commission Meetings. 13. MIAMI-DADE COUNTY FIRE RESCUE DEPARTMENT REPORT: 14. PUBLIC PRESENTATION: 14a. CITIZENS' FORUM: 1. Alvin Burke of 1240 Jann Avenue, Opa-locka, Florida, appeared before the City Commission and it was mentioned at the Town Hall Meeting that the city has been safe in the last year. With all due respect to the current Chief of Police, Mr. Burke said the city was safe under the past Chief of Police and she was a good Chief. Mr. Burke said it disturbed him that there are people going around the city saying they care about who's serving on the City Commission, but they don't have enough concern to show up for a Town Hall Meeting that will impact the city. They are going around getting petitions they could have informed the residents about the Capital Improvements Town Hall Meeting. 2. John Cook of 14580 NW 27th Avenue, Opa-locka, Florida, appeared before the City Commission and spoke regarding term limits and all the false information that is being said about the petition. It was previously said that a disgruntled ex-employee started the petition and that is false. A group of people got together looking for new ideas and new faces, that's what started the petition. The petition was not started to target any one commissioner or one mayor, it was started to get new ideas. A lot of people are saying the petition has misleading information, which is false. He said they have a right to have their own opinion and there's no need to be criticized. This is a democracy and if Regular Commission Meeting Minutes—05/28/2014 3 the people decide they want to start a petition then that's their option. It's left up to the people to vote for it or against it and this is turning into a child's game. Mr. Cook said as he listened to the Mayor's State of the City Address as she sponsored term limits and he feel strongly to support the Mayor. 3. Sandra Collado of 301 Bahman Avenue, Opa-locka, Florida, appeared before the City Commission and said the Sherbondy Park is very nice, but the city did not do right because they took the parking away which cause people to park in front of her home. Last week someone hit her car and someone left a note on her car that they would have her car repaired and nothing has been done. Commissioner Holmes asked Ms. Collado has she filed a police report? Ms. Collado said the incident occurred at 12:00 a.m. and she did not have enough evidence to call the police, the only thing she has was a note that was left on her car. Vice Mayor Kelley said he think there are two issues, one being the park gate is not is locked after hours. Commissioner Holmes welcomed Ms. Collado to visit him in his office on tomorrow at 11:00 a.m. Commissioner Santiago said for the record, before they do anything in the city they need to let the residents know what is being proposed. Commissioner Johnson said normally engineers look at the design. She said she received a call and after going to the park she observed cars parked everywhere, this needs to be enforced by the Police Department. The parking is vertical and people are parking horizontal which can result into an accident. Vice Mayor Kelley said the City Manager has heard the issues and concerns and it is an enforcement issue. He requested that the City Manage address the concerns and provide the City Commission with a written report. Ms. Collado requested that the City Commission reach out to the elementary schools in the city because they are in need of improvement. 15. ACTION ITEMS (items from consent agenda pull list): 1. (19-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT WITH NCSPLUS INCORPORATED, FOR DEBT COLLECTION SERVICES (UTILITY ACCOUNTS), BY PIGGYBACKING ON PASCO COUNTY, RFP NO. 09-154, PAYABLE FROM ACCOUNT NUMBER 61-513340, A NON-BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. Regular Commission Meeting Minutes—05/28/2014 4 It was moved by Commissioner Johnson, seconded by Commissioner Santiago to pass the resolution. Commissioner Johnson asked, what is the cost for these services? Susan Gooding-Liburd, Finance Director appeared before the City Commission and said the cost is not yet determined, it depends on the number of accounts sent to the collection agency. Note: This portion of the minutes is transcribed in verbatim form. Commissioner Johnson: I am not for anyone....my colleagues or anyone calling for forgiveness, it's just not going to work. I have seen often times, I'm thinking of the old bellsouth business where we had a debt of over $498,000 and to look and find out that I guess it was accidently forgiven so according to Florida Statues I don't think none of us have a right to do that and I don't think that the company...I don't want to build a relationship where someone can call you on the phone and tell you to write that off. I'm hoping that the company is working in integrity with a trust factor of the community and not let this slip by because I think too often money slip away from the city very easy without accountability. To the Manager through the Director of Finance those are my concerns that we don't have any unforgiveness at all without the approval of the full Commission meaning three votes or more on the dais being notified in the public with no sunshine to be a part of it. Note: This concludes the verbatim portion of these minutes. Commissioner Santiago asked does the city have someone in charge of the city's debt collection? Mrs. Liburd said the finance department has a collection specialist which is Felicia Thomas. Commissioner Johnson said the last update she received $1 Million Dollars outstanding debt was owed to the city and at the time the City Commission passed legislation to collect the debt. She thinks it's a good idea for an outside company to collect the debt owed to the city and it will be a return on investment. For the record, Commissioner Johnson said she was out somewhere and overheard two people saying they cut their lock off the meter and all she had to do is call someone at the city and they will take care of it. Commissioner Holmes asked the City Manager why he needs these services? Manager Baker said the city has its own collection process, but this piece is the hard to collect items. With this service it puts another tool in the collection tool box. These services will be used when the city exhausts all its resources. Regular Commission Meeting Minutes—05/28/2014 5 Vice Mayor Kelley said this was also part of the audit findings. He said there has been a challenge prior to Mr. Baker's tenure with accounts being written off or forgiven. He supports the legislation, but he does have some concerns regarding withholding assignments. He further said some municipalities that use this service allow subcontractors for this kind of work and the city would have to approve it. Vice Mayor Kelley: Just to remind all of us, this was also part of the audit findings that we needed to do as well but I do want to emphasize again what my colleagues have said and that if we have had a challenge Mr. Manager prior to your tenure with accounts being written off or forgiven. One of the things that concerns me in the document, although I support it is the idea that we can withhold assignments on certain accounts and I saw that in the language of the document which means we still can in a sense direct what accounts they get or really look at and not. Now if they reach a certain threshold which is what you are indicating that's fine but I'm concerned that we will still have the ability to kind of withhold this particular account from being addressed when all of them should be addressed when they hit a certain threshold in a uniform basis so I want us to not overlook that point and the other part is I know in some cities and even counties that have used these kind of features they do allow sub for some of this kind of work. I don't know if we plan on using that but some of them do use subcontractors to this kind of work, but even with that usually in according to the way the one is written that we are piggybacking I think we would have to approve for subcontractors, is that correct we would have to still approve any subs that would be allowed. Manager Baker: Yes sir. Vice Mayor Kelley: So wouldn't just necessarily accept any subs that have been previously used by the main that we are piggybacking. Vice Mayor Kelley: Correct. Note: This concludes the verbatim portion of these minutes. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 2. (19-3) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO OPEN THE CITY PARKS ON SATURDAY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by J.K. The above resolution was read by title by Attorney Geller. Regular Commission Meeting Minutes—05/28/2014 6 It was moved by Commissioner Johnson, seconded by Commissioner Holmes to pass the resolution. Commissioner Johnson said she does not know what correspondence the city has that prohibit the parks from being open on the weekends. She asked, what is currently in place now that they have to bring legislation to open the parks. Charles Brown, Parks & Recreation Director appeared before the City Commission and stated that the parks are currently open on Saturdays with the exception of Segal Park. The park is currently being monitored by a security company and he had a discussion with the City Manager to open that park on Saturdays then have security resume their schedule when the park closes. Sherbondy and Ingram Parks has always been open on Saturday's since the last election and they have at least one staff member at Ingram Park and two to three staff members at Sherbondy Park. Commissioner Johnson asked is she to understand that the legislation is authorizing the City Manager to open city parks on Saturdays? Mr. Brown said the parks are open on Saturdays with the exception of Segal Park. Commissioner Johnson said if the legislation is approved, will staff be there to run the parks? Mr. Brown replied, yes. Commissioner Johnson said she will support the legislation but she will need to meet with the City Manager and Parks & Recreation Director because she is concerned about staff working with children without a level 2 background check. Commissioner Santiago said he does not understand how a park can be open from Monday through Friday and not be open on the weekend. Mr. Brown said the parks are not open on Sundays. Commissioner Santiago said people like to take their family to the park on the weekends. He has to take his children to Amelia Earhart Park that is not located in the City of Opa- locka when there are nice parks here. Commissioner Holmes said Ingram Park is open on Saturdays because he frequents the park. He added that Amelia Earhart Park is a part of Opa-locka. Vice Mayor Kelley said yes, the parks are open now because he has been on the City Manager for the last 5 months to make sure they are open. Numerous residents have asked him why Ingram Park was closed on Saturdays. And they should be utilizing part time staff so there is no overtime being paid. The City Manager explained to him that anything after Monday and Friday is overtime, he asked is that correct? Manager Baker replied, yes. Regular Commission Meeting Minutes—05/28/2014 7 Vice Mayor Kelley said this resolution was designed for part-time staff to work on Saturday so the parks will be open. He said for the record, he had a conversation with the City Manager that they can utilize part-time staff to have all three parks open on Saturdays which will minimize overtime, He asked, is that correct? Manager Baker said that's correct. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 3. (19-4) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO FREEZE ALL PAY INCREASE TO NON- BARGAINING UNIT EMPLOYEES FOR THE REMAINDER OF THE FISCAL YEAR 2013-2014; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by D.J. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the resolution. Commissioner Holmes asked the City Manager how he agrees with the legislation? Manager Baker said he can work with it. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Commissioner Johnson Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 4. (19-5) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO DONATE TO OUR ADOPTED "SISTER CITY" ISLA PUCU, PARAGUAY, THE CITY'S OLD SURPLUS STREET SWEEPER; PROVIDING FOR AN INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by L.S. The above resolution was read by title by Attorney Geller. Regular Commission Meeting Minutes—05/28/2014 8 It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the resolution. Commissioner Holmes said he does not mind giving things to people, but the city is in the process of doing a lot of infrastructure and the old street sweeper can be repaired and utilized in our city. Commissioner Johnson said when the new street sweeper was purchased she recall asking staff what was the condition of the old street sweeper and she was told it would cost more money to repair it than purchasing a new one. Manager Baker said the old street sweeper is beyond repair. When the new one was purchased the trader in amount was a couple of hundred dollars. It would be very costly for the city to repair the old street sweeper that's why they purchased a new one. The street sweeper operates early in the morning when most people are sleeping. Commissioner Johnson said with the value being so low and it can be beneficial to our sister city, therefore she strongly support the legislation and urge them to look at other residual equipment that may be beneficial to another country. Commissioner Santiago said Isla Pucu thank the City of Opa-locka City Commission for the help they have provided to them. They also sent a special thanks to Commissioner Holmes for his clothes donation to the doctors in Isla Pucu. He further stated that they will be responsible for the transportation and repair of the old street sweeper. If he has to donate his monthly check to assist them then he will do so. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Holmes Yes Commissioner Johnson Yes Commissioner Santiago Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 5. (19-6) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO SEARCH FOR FUNDING FROM GRANTS OR SIMILAR SOURCES TO REVITALIZE INGRAM PARK BY CONSTRUCTING A MULTI-PURPOSE FACILITY, INCLUDING A POOL, AND RESTORING THE SENIOR CITIZENS BUILDING; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by L.S. and J.K. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the resolution. Regular Commission Meeting Minutes—05/28/2014 9 Commissioner Holmes said the city is in the planning stages for building a new building at Ingram Park, but he does not recall it having a swimming pool. Commissioner Johnson asked the sponsors to consider an amendment to include private or public funds so it does not tie their hands. Commissioner Santiago said he agrees with the amendment. Vice Mayor Kelley said most areas are going through private and public partnerships which can offset the cost. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to amend the legislation to add the following language: OR OTHER PUBLIC OR PRIVATE FUNDING SOURCES. There being no further discussion, the motion on the amendment passed by a 4-0 vote. Commissioner Johnson Yes Commissioner Santiago Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present There being no further discussion, the resolution passed by a 4-0 vote. Commissioner Santiago Yes Commissioner Johnson Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 16. NEW ITEMS: 17. PLANNING & ZONING: A. HEARINGS: B. APPEALS: 18. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. FIRST READING: 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING THE RATES FOR RESIDENTIAL SOLID WASTE COLLECTION SERVICES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. Regular Commission Meeting Minutes—05/28/2014 10 The above ordinance was read by title by Attorney Geller. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the above ordinance. Commissioner Holmes said if she understands the legislation correctly, when you look at the previous rate change for residential this will be a reduction in cost to the residents. She asked, is that correct? Manager Baker replied, yes. Commissioner Johnson said should the legislation pass the city needs to tell its own story. Vice Mayor Kelley said he has concerns but he will go over them with the City Manager. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Holmes Yes Commissioner Johnson Yes Commissioner Santiago Yes Vice Mayor Kelley Yes Mayor Taylor Not Present B. SECOND READING ORDINANCES/PUBLIC HEARING: 1. AN AMENDED AND RESTATED SERIES ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AMENDING AND RESTATING, IN ITS ENTIRETY, SERIES ORDINANCE NO. 13-41 ENACTED ON DECEMBER 11, 2013, TO PROVIDE FOR THE ISSUANCE, PURSUANT TO AN ORDINANCE OF THE CITY PREVIOUSLY ENACTED, OF OBLIGATIONS OF THE CITY IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING EIGHT MILLION FIVE HUNDRED THOUSAND DOLLARS ($8,500,000), TO BE DESIGNATED AS THE CITY OF OPA-LOCKA, FLORIDA CAPITAL IMPROVEMENT REVENUE NOTE, SERIES 2014, FOR THE PURPOSE OF PROVIDING FUNDS, TOGETHER WITH OTHER LEGALLY AVAILABLE FUNDS OF THE CITY, TO FINANCE THE COST OF ACQUISITION OF A SITE WITHIN THE CITY, IF NECESSARY, AND THE ACQUISITION, CONSTRUCTION, IMPROVEMENT AND EQUIPING OF A CITY ADMINISTRATION BUILDING AND RELATED FACILITIES ON SUCH SITE OR ON A SITE OWNED BY THE CITY AS OF THE DATE HEREOF, FUNDING A RESERVE ACCOUNT FOR THE SERIES 2014 NOTE, AS PROVIDED HEREIN, AND PAYING COSTS OF ISSUANCE OF THE SERIES 2014 NOTE; PROVIDING FOR THE TERMS AND PAYMENT OF SUCH SERIES 2014 NOTE; RATIFYING THE TERM SHEET RELATING TO THE SERIES 2014 NOTE PROVIDED BY CITY NATIONAL BANK OF FLORIDA, AS THE LENDER WITH RESPECT TO THE SERIES 2014 NOTE; PROVIDING FOR THE RIGHTS, SECURITY AND REMEDIES OF THE LENDER WITH RESPECT TO THE SERIES 2014 NOTE; MAKING OR PROVIDING FOR CERTAIN COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; Regular Commission Meeting Minutes—05/28/2014 11 DESIGNATING THE CITY AS THE REGISTRAR AND PAYING AGENT FOR THE SERIES 2014 NOTE; AUTHORIZING THE EXECUTION AND DELIVERY OF AN AGREEMENT WITH THE LENDER OF THE SERIES 2014 NOTE TO SET FORTH MATTERS RELATING TO THE SERIES 2014 NOTE AS REQUIRED BY SUCH PURCHASER OR OTHERWISE NECESSARY AND APPROPRIATE, SUBJECT TO THE PARAMETERS SPECIFIED HEREIN AND CONSISTENT WITH THE APPROVED TERM SHEET PROVIDED BY THE LENDER; AUTHORIZING CITY OFFICIALS TO DO ALL THINGS DEEMED NECESSARY IN CONNECTION WITH THE ISSUANCE, SALE AND DELIVERY OF THE SERIES 2014 NOTE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE (first reading held on May 14, 2014). Sponsored by C.M. The above ordinance was read by title by Attorney Geller. Attorney Geller reminded the City Commission that the title is the same, but the amended version was provided on the dais. Vice Mayor Kelley opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Holmes, seconded by Commissioner Johnson to pass the above ordinance. Commissioner Johnson said this is some good revisions, but again this type of amendment is needed prior to the Commission Meeting. She said she is unclear on related facilities, she asked what does that mean? Denise Gantz, Greenspoon Marder, P.A. appeared before the City Commission and said the reason the language is written that way is to provide for things that relate to the building, predominately parking. Under the tax code you can only finance Capital facilities and things that are contributable to that building. In addition, they are providing for the ability to borrow as permitted by the tax code. Commissioner Johnson said for the record, if she understands correctly the financial institution that is going to finance this principal was non competitive at the time when the RFP/RFQ went out. She asked is that correct? Mrs. Gantz said it's maybe a little different. The way this happened as she understands is that back in December they had an ordinance that was approved to create the pledge of revenues that's being used to secure this. A separate ordinance called the series ordinance was intended to lay out this process for how the finance would get placed with a financial institution with a competitive proposal, however that didn't pan out so in the interim city representatives have made contact with City National Bank of Florida and they made a proposal to finance the project. A few weeks ago the City Commission approved a term sheet that was provided by the banking institution so she said the old series ordinance did not make sense anymore because that was for a process that didn't happen so they did it to reflect what's really happening. Regular Commission Meeting Minutes—05/28/2014 12 Commissioner Johnson said and it gives the city a little more flexibility as to how those line items can be spent and expanded. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Commissioner Johnson Yes Vice Mayor Kelley Yes Mayor Taylor Not Present C. RESOLUTIONS/PUBLIC HEARING: 19. ADMINISTRATION: CONSENT AGENDA: (19-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A THREE (3) YEAR AGREEMENT WITH TOSHIBA AMERICA BUSINESS SOLUTIONS, INC., PIGGYBACKING THE STATE OF FLORIDA CONTRACT NUMBER 600-00-11-1, FOR TWO (2) TOSHIBA ESTUDIO 6540C, FOR THE CITY MANAGER'S OFFICE AND THE FINANCE DEPARTMENT, WITH MONTHLY PAYMENT OF SEVEN HUNDRED THIRTY FOUR DOLLARS NINETY SIX CENTS ($734.96), PAYABLE FROM ACCOUNT NUMBER 17-513440, A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Geller. It was moved by Commissioner Johnson, seconded by Commissioner Santiago to pass item 2 of the consent agenda. The motion passed by a 4-0 vote. Commissioner Santiago Yes Commissioner Holmes Yes Commissioner Johnson Yes Vice Mayor Kelley Yes Mayor Taylor Not Present A. CITY MANAGER'S REPORT: Manager Baker reported that they held the Capital Improvement Projects Town Hall Meeting and that was a requirement for the state revolving infrastructure projects and they will be working with the City Clerk's Office to retrieve the minutes and put the package together because they are on a timeline to get the funding in place. Regular Commission Meeting Minutes—05/28/2014 13 He said they are scheduled to close on the loan that was approved this evening. From that point on they will be moving expeditiously, they have put together the bid specifications. The Rutland Street project has started and the drainage has been put in place. The gateway sign is under construction and the contractor is piling up the structure in anticipation of the digital board coming in and he had the opportunity to see the board. Manager Baker said the city will be going before Miami-Dade County Planning & Advisory Board regarding annexation on Monday, June 2, 2014 and he requested for everyone to be in attendance to represent the city. Commissioner Santiago thanked the City Manager for the Town Hall Meeting today, but he has a concern with the way the city communicates with the citizens. Commissioner Johnson said she really enjoyed the Public Works luncheon on Friday, she suggested next year looking at the month of May as the Public Service Month to include School Crossing Guards, Police Department, and Public Works. In addition, she would like for those employees to receive a gift card to show the city's appreciation. She commended Chief Key and Major Cruz for their recognition at the Chamber of Commerce Meeting as First Time Responders for 2014. She requested to meet with the City Manager and staff to promote Health &Wellness. Commissioner Johnson thanked Vice Mayor Kelley and Commissioner Santiago for their continued support with community bingo. She thinks the event sends a strong message of a wholesome family environment. The city has to tell its own story and hopefully the newspaper will be coming soon and she does not want to wait until November. Commissioner Holmes said it was brought to his attention that the Code Enforcement Department collected almost $200,000 and he encourages them to continue doing a good job. He said 66 employees have applied for the loan program and he thanked his colleagues for supporting the legislation. Commissioner Holmes thanked the City of Opa-locka Police Department for apprehending the person that shot 2 people at the Opa-locka/Hialeah Police Department. Commissioner Holmes requested that the IT Department speed up the internet at Ingram Park. Vice Mayor Kelley said he has a few items, but he will defer them until meeting with the City Manager. He said for the record, he will be requesting that the City Attorney prepare legislation to rescind phase 2 of the Town Center Apartments until he get some assurance. He is not happy with how phase 1 is working and he has a lot of concerns. Regular Commission Meeting Minutes—05/28/2014 14 B. ACCOUNTS PAYABLE: Susan Gooding-Liburd, Finance Director came forward and stated that all documents required for her report are part of the package provided to the Commission. The reserve account balance remains at $238,197.86 and the next transfer will be at the end of June 2014. She is pleased to announce that the auditors are on site for the 2013 audit. Commissioner Johnson asked has the issue been corrected regarding the employees pay check. Mrs. Liburd replied, yes. Manager Baker said the issue did not affect the entire payroll. They have two processes for uploading finances to the bank for payroll, one is for direct deposit and the other is for manual checks. In the downloading process there was a glitch on the other end and once the city learned about it the Finance Department resubmitted it to the bank. In the future they will double check with the bank to make sure the problem does not occur again. Commissioner Johnson said she think it's important for the information to be on the record to avoid the rumors. She said it has been rumored that the city is $3.5 Million Dollars in the red, however after speaking to the City Manager and reviewing the statistics, both quarter 1 and 2 seems as though the city will be in the black. She asked, is that correct? Mrs. Liburd said they have two more quarters to report. Commissioner Johnson said thus far the city is looking good and they are in the black. Mrs. Liburd said thus far the city is in the black. Commissioner Johnson said once the City Attorney negotiates the AFSCME and PBA contracts the city will be able to look at the employees pay schedule. She said it is her understanding that it will be an opportunity to put money back into the reserve. Mrs. Liburd said at this point she cannot state exactly what it is, but it will be opportunities to at least increase the reserve. Commissioner Santiago said he was one of the first people that arrived at the bank and it broke his heart to see the employees not being able to cash their checks. It was brought to his attention that this issue has happened twice in one month. He requested a written response as to why the problem keeps occurring. Vice Mayor Kelley thanked his colleagues are concerned about what has happened with the payroll and employees not being able to cash their checks. It's embarrassing whether it's a technology glitch or not. It was a lot of misinformation out in the public, he Regular Commission Meeting Minutes—05/28/2014 15 received calls from citizens saying the city doesn't have any money, employees can't cash their checks. He said the City Manager hears the will of the Commission and he needs to make sure that does not happen again. Vice Mayor Kelley asked, what the anticipated time frame is for the auditors. Mrs. Liburd said she anticipating 3-4 weeks. 20. OFFICIAL BOARD REPORTS: 21. CITY ATTORNEY'S REPORT: Attorney Geller said he submitted his report in writing, however he will answer any concerns the City Commission has. Commissioner Santiago said he is still waiting on the City Attorney to return his phone call regarding a letter for the 4th of July Event. Attorney Geller said the letter was drafted today and they are in the process of editing, it will be complete in the morning. Commissioner Santiago directed the City Attorney to have the letter ready by 10:00 a.m. tomorrow morning. Commissioner Johnson said she was very impressed with the City Attorney at the Miami- Dade County Ethics Training. She directed the City Attorney to provide the City Commission with their background documents in advance to allow them time for review. Vice Mayor Kelley commended the City Attorney for sitting on the panel at the Miami- Dade County Ethics Training, he represented the city very well. 22. CITY CLERK'S REPORT: Sha'mecca Lawson informed the City Commission that she did not have a report, however she will answer any concerns the City Commission has. Commissioner Johnson asked has the Boards & Committees been meeting because she has not seen any reports? Ms. Lawson said some boards have been meeting and she can provide a written report on of their meeting dates. Commissioner Johnson directed the City Clerk to publicize all events/meetings that the City Commission may be in attendance. Regular Commission Meeting Minutes—05/28/2014 16 Vice Mayor Kelley thanked the City Clerk's Office for their hard work. 23. MAYOR/COMMISSION REPORT: Commissioner Johnson said this morning she participated in a conversation regarding what opportunities the community need as it relates to job creation and education. She also attended President Barack Obama's White House Educational Initiative along with Congresswoman Frederica Wilson at Sunlife Stadium. For the record, Commissioner Johnson said she will not be in attendance at the meeting on June 2, 2014 because she has a regular scheduled meeting for the Hampton House. Commissioner Johnson reported that she is currently working on the Mother's Influencing Change on July 26, 2014 and she would like all females to participate and additional information will be mailed out in the utility bills. She has been asked by the Mayor to oversee the Father's Day Fish Fry on June 13th at 12:00 noon and she has accepted the Mayor's request. She said she has some concerns about the employee loan program, but she has some concerns because at the end the borrower will be paying a large percent of interest. She directed the City Attorney to look into it and give her a written response. Attorney Geller said he has back up information that he is currently in the process of reviewing. Commissioner Holmes requested that the City Attorney put the interest rate percentage on the record. Attorney Geller said to his understanding it's in the low 20's. Commissioner Santiago said the interest rate is very high interest rate. He invited everyone to come out and celebrate the Annual 4th of July Event at Ingram Park and he will not be using city funds. Commissioner Holmes when the legislation for BMG was on the agenda there was a significant amount of discussion, when the vote was taken the item passed unanimously, now it's a concern regarding the percentage. Vice Mayor Kelley highlighted that he hosted a Clergy Meeting along Wells Fargo Bank to assist the churches with resources. He also had an opportunity to attend the Miami- Dade County Ethics Training. In addition, he met with Commissioner Monestime regarding Ingram Terrace Apartments and he is hoping they can resolve the issues. As rainy season is approaching he hopes Commissioner Monestime can assist with spraying the Gardens Apartments for mosquitoes. Regular Commission Meeting Minutes—05/28/2014 17 He invited everyone to participate in the Father & Child Fishing Tournament at Ingram Park on June 14`h. He wants to showcase the bond between children and fathers. He directed the City Clerk in the future to post all events that the City Commission may be in attendance. Vice Mayor Kelley said he is engaged with the Elementary and Charter Schools for a Father's Day Essay Contest. He commended the City Manager and his staff for the work they are putting in for Summer Youth Employment Job Fair that will be held on June 10`h. Vice Mayor Kelley thanked the City Manager's Office, IT Department, and City Clerk's Office with their support for the Mock Commission Meeting with Dr. Robert B. Ingram and Nathan B. Young Elementary Schools. Commissioner Johnson introduced Mr. Crawford, she said he was born and raised in the City of Opa-locka after receiving his Master's Degree in Engineering; he is looking to work in the community he grew up in. 24. OFFICIAL BOARD APPOINTMENTS: 25. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Johnson, seconded by Commissioner Santiago to adjourn the meeting at 8:59 p.m. AYOR A .EST: I SA r i CITY CLERK Regular Commission Meeting Minutes—05/28/2014 18