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Regional Open Space
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 08-21
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
September 24, 2008
MINUTES
SPECIAL MEETING
I. ROLL CALL
President Pete Siemens called the Special Meeting to order at 6:05 p.m. He called the Roll Call.
Members Present: Pete Siemens, Nonette Hanko, Jed Cyr, Mary Davey, Ken Nitz, Larry
Hassett and Curt Riffle.
Members Absent: None
Staff Present: Steve Abhors, Sue Schectman, Duncan Simmons, Matt Freeman, Andrea
Christenson, Mike Williams and Mike Reeves.
IL CLOSED SESSION
President Siernens stated that there were no reportable items from the Closed Session Items 1, 2,
and 3.
REGULAR MEETING
III. President Siemens called the Regular Meeting to order at 7:32 p.m., and asked for the Roll Call.
Members Present: Pete Siemens, Nonette Hanko, Jed Cyr, Mary Davey, Ken Nitz, Larry
Hassett and Curt Riffle.
Members Absent: None
Additional Staff Present: G. Sam, D. Sanguinetti, R. Jurgensen, K. Lenington, M. Manning,
S. Sommer and D. Topley
IV. ORAL COMMUNICATIONS —There were none.
V. INTRODUCTION OF NEW EMPLOYEES
Meeting 08-21 Page 2
The Board of Directors welcomed new staff members Communications Specialist Leigh Ann
Maze, Open Space Technicians Brian Fair, Michael Gorman and Amanda Mills.
VI. ADOPTION OF AGENDA
Action: Director Cyr moved that the Board adopt the Agenda as corrected. Director
Hassett seconded the motion. The motion passed 7 to 0.
VII. ADOPTION OF CONSENT CALENDAR
Action: Director Cyr moved that the Board adopt the Consent Calendar, including
approval of the August 13, 2008 Board Minutes and the August 27, 2008 Board Minutes;
Written Communications, Agenda Item 4 Approval and Authorization for the President of the
Board of Directors to Execute the Response to the San Mateo County Grand Jury's Report of
July 10, 2008 Regarding Government Accounting Standards Board Statement 45 (GASB 45);
Agenda Item 5 Approval of Application to the Habitat Conservation Fund Program for Funding
Assistance to Purchase the Peninsula Open Space Trust (Blue Brush Canyon and Lobitos Ridge)
Properties as an Addition to Purisima Creek Redwoods Open Space Preserve (San Mateo
County Assessor's Parcel Numbers 066-230-060 and 066-230-030); Adopt Resolution No. 08-
xx Approving the Grant Funds from the Habitat Conservation Fund Program to Purchase the
POST Properties as an Addition to Purisima Creek Redwoods Open Space Preserve; and
Revised Claims 08-17. Director Hassett seconded the motion.
Vote: The motion passed 7 to 0 except for the AT&T and Verizon Claims identified on the
Revised Claims list. Directors Davey and Hanko are recusing themselves from voting on the
AT&T items. Director Hanko recused herself from voting on the Verizon Claims. The Board
vote on the AT&T claims passed by a vote of 5 to 0. The Verizon claims passed by a vote of 6
to 0.
VIII. BOARD BUSINESS
A. Agenda Item No. 6--Adopt a Resolution of the Board of Directors Honoring Lennie
Roberts for Over 40 Years of Service to the Community- (Report R-08-115)
Action: Director Davey moved to adopt Resolution No. 08-36 honoring Lennie
Roberts for over 40 years of service to the community. Director Hanko seconded the
motion. The motion passed 7 to 0.
B. Agenda Item No. 7—Informational Report on Schilling Lake Management and
Enhancement Options at Thornewood Open Space Preserve—(Report R-08-103)
Senior Resource Planner K. Lenin ton and Open Space Planner 11 M. Meredith
presented the staff report. Christina Toms of Wetlands and Water Resources
Consultants, presented the technical report.
Meeting 08-21 Page 3
Action: The Board accepted the update report on the Schilling Lake management
and enhancement evaluation and recommended management options. This agenda item
did not require Board action. No action was taken.
C. Agenda No. 8 —Authorization to Amend Contract with Balance Hydrologics, Inc. to
Continue Providing In-Stream Sediment Monitoring Services at El Corte de Madera
Creek Open Space Preserve—(Report R-08-105)
Open Space Planner fl M. Manning presented the staff report.
Action: Director Davey moved to authorize the General Manager to amend a
contract with Balance Hydrologics, Inc. for an additional $15,000 for a total
authorization amount not to exceed $148,256 to continue providing in-stream sediment
monitoring services at El Corte de Madera Creek Open Space Preserve. Director Nitz
seconded the motion. The motion passed 7 to 0.
D. Agenda No. 9—Authorization to Purchase One Dump Truck from Golden Gate Truck
Center at an Amount Not to Exceed $140,000—(Report R-08-106)
Support Services Supervisor D. Topley presented the staff report.
Action: Director Hanko moved to authorize the General Manager to execute a
purchase agreement with Golden Gate Truck Center for one dump truck in an amount
not to exceed $140,000. Director Davey seconded the motion. The motion passed 7 to
0.
E. Agenda No. 10— Approval of New Classification of Deputy District Clerk/Office
Manager and Amend the Fiscal Year 2008-2009 Position Classification and
Compensation Plan Accordingly-Report(Report—R-08-108)
Administration and Human Resources Manager G. Sam presented the staff report.
Action: Director Davey moved to approve the new classification of Deputy
District Clerk/Office Manager and amend the fiscal year 2008-2009 Position
Classification and Compensation Plan. Director Cyr seconded the motion. The motion
passed 7 to 0.
F. Agenda No. 11 —Approval of New Classification of Principal Management Analyst in
the General Manager's Office and Amend the Fiscal Year 2008-2009 Position
Classification and Compensation Plan—(Report R-08-109)
General Manager S. Abbors presented the staff report.
Action: Director Davey moved to approve the new classification of Principal
Management Analyst in the General Manager's Office and amend the Fiscal Year 2008-
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2009 Position Classification and Compensation Plan. Director Hassett seconded the
motion. The motion passed 7 to 0.
G. Agenda No. 12 —Consider Amendment to the District's Rules of Procedure Changing
the Time Regular Meetings of the Board of Directors are Convened from 7:30 p.m. to
7:00 p.m. ._(Report R-08-1 11)
General Counsel S. Schectman presented the staff report.
Action: Director Hanko moved to adopt the Amendment to the District's Rules of
Procedure changing the time Regular Meetings convene from 7:30 p.m. to 7:00 p.m.
Director Davey seconded the motion. The motion passed 7 to 0.
IX. INFORMATIONAL /COMPENSABLE MEETING REPORTS
A. Committee Reports:
Administration and Budget Committee, chaired by Director Riffle. The Committee met
on September 15 and Director Riffle gave an overview of the discussion at the meeting.
Budget process will now be a five (5) month process; in January a full Board meeting
will be dedicated to discussing the Action Plan; the Principle Management Analyst will
take the lead in the budget process. He said the existing guidelines would be used for
one more budget cycle.
Legislative, Funding and Public Affairs Committee, chaired by Director Hanko. The
Committee met and discussed a historical plaque to commemorate St. Joseph's College.
The Committee discussed additions to the Site Naming and Gift Recognition Policy.
Director Nitz asked about the 40"' anniversary book. Director Hanko said the
Committee looked at East Bay Regional Park District book. She said no decision has
been made about the District having a 40th anniversary book.
B. Staff Reports:
D. Sanguinetti said he would be meeting with the Santa Clara County Sheriff's
Department about the patrol contract. There are three new rangers starting. He said that
his department is now fully staffed for this fiscal year.
M. Freeman gave an updated on a project at Bear Creek Redwoods Open Space
Preserve. He said that the crew completed the Bridle Trail, but the trail will remain
closed until the first rains appear. C. Beckman commented on the Bridle Trail work. M.
Freeman said he appreciated the opportunity to attend the Special Park District's Forum
in Portland, Oregon. C. Riffle asked if they are on track for the La Honda Creek Master
Plan meeting in December and M. Freeman said they were on track.
G. Sam announced that the State of the District and Staff Recognition event would be
held the following Wednesday on October 1.
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S. Schectman reported on the half-time administrative assistant position and thanked the
Board for approving the position. She said that this addition to the legal team has
enabled staff to spend more time on the District's risk management program.
S. Abhors met with Terry Corwin, Executive Director of the Santa Cruz Land Trust. He
will be going to Ravenswood and Stevens Creek with C. Britton. He attended a dinner
with the Santa Clara County City Managers Association. He has spent time up on
Skyline hiking the many trails located there.
C. Board Member Reports:
Director Riffle said that his compensable meetings included the September 15
Administration and Budget Committee meeting and tonight's meeting. He commended
staff on the Volunteer Recognition event. He thanked M. Williams for the tour of
Guadalupe Land Company and Hicks Creek Ranch. He participated in the Ridge Trail
crew event. On August 2, he and S. Abhors went to a meeting and heard about flood
mitigation near Rancho San Antonio.
Director Nitz thanked everyone for the Volunteer Recognition event. He said his
compensable meetings included the September 15 Administration and Budget
Committee meeting and tonight's meeting. He went to the Coastside Democrats event in
Half Moon Bay, and he gave a speech.
Director Hanko said her compensable meetings included the Legislative, Funding and
Public Affairs Committee (LFPAC) meetings on September 5 and 22 and tonight's
meeting. She said she attended the Portland conference and brought in pictures to share.
She said she would miss upcoming events at the District for three weeks.
Director Davey said her compensable meetings were the September 15 Administration
and Budget Committee meeting and tonight's meeting. She said that staff did a brilliant
job on the Volunteer Recognition event. She announced the September 28 Committee
for Green Foothills event honoring Lennie Roberts.
Director Cyr said his compensable meetings were the LFPAC meetings on September 5
and 22 and tonight's meeting. The Volunteer Recognition event was spectacular. He
said that Portland was excellent and described some of his highlights. He mentioned the
Open Space Authority education program
Director Hassett said his compensable meetings included the LFPAC meetings on
September 5 and 22 and tonight's meeting. He went on a tour of the Long Ridge trails
with Skyline Superintendent B. Malone.
Director Siemens said his compensable meeting was tonight's meeting. He said he
appreciated all of the staff work that went into the Volunteer Recognition event. He
attended the Portland conference and described his experience.
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X. ADJOURNMENT
President Siemens adjourned the Special and Regular meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 10:40 p.m.
Lisa Zadek
Recording Secretary