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HomeMy Public PortalAbout20080924 - Minutes - Board of Directors (BOD) t Regional Open Space _ n MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 08-21 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS September 24, 2008 MINUTES SPECIAL MEETING I. ROLL CALL President Pete Siemens called the Special Meeting to order at 6:05 p.m. He called the Roll Call. Members Present: Pete Siemens, Nonette Hanko, Jed Cyr, Mary Davey, Ken Nitz, Larry Hassett and Curt Riffle. Members Absent: None Staff Present: Steve Abhors, Sue Schectman, Duncan Simmons, Matt Freeman, Andrea Christenson, Mike Williams and Mike Reeves. IL CLOSED SESSION President Siernens stated that there were no reportable items from the Closed Session Items 1, 2, and 3. REGULAR MEETING III. President Siemens called the Regular Meeting to order at 7:32 p.m., and asked for the Roll Call. Members Present: Pete Siemens, Nonette Hanko, Jed Cyr, Mary Davey, Ken Nitz, Larry Hassett and Curt Riffle. Members Absent: None Additional Staff Present: G. Sam, D. Sanguinetti, R. Jurgensen, K. Lenington, M. Manning, S. Sommer and D. Topley IV. ORAL COMMUNICATIONS —There were none. V. INTRODUCTION OF NEW EMPLOYEES Meeting 08-21 Page 2 The Board of Directors welcomed new staff members Communications Specialist Leigh Ann Maze, Open Space Technicians Brian Fair, Michael Gorman and Amanda Mills. VI. ADOPTION OF AGENDA Action: Director Cyr moved that the Board adopt the Agenda as corrected. Director Hassett seconded the motion. The motion passed 7 to 0. VII. ADOPTION OF CONSENT CALENDAR Action: Director Cyr moved that the Board adopt the Consent Calendar, including approval of the August 13, 2008 Board Minutes and the August 27, 2008 Board Minutes; Written Communications, Agenda Item 4 Approval and Authorization for the President of the Board of Directors to Execute the Response to the San Mateo County Grand Jury's Report of July 10, 2008 Regarding Government Accounting Standards Board Statement 45 (GASB 45); Agenda Item 5 Approval of Application to the Habitat Conservation Fund Program for Funding Assistance to Purchase the Peninsula Open Space Trust (Blue Brush Canyon and Lobitos Ridge) Properties as an Addition to Purisima Creek Redwoods Open Space Preserve (San Mateo County Assessor's Parcel Numbers 066-230-060 and 066-230-030); Adopt Resolution No. 08- xx Approving the Grant Funds from the Habitat Conservation Fund Program to Purchase the POST Properties as an Addition to Purisima Creek Redwoods Open Space Preserve; and Revised Claims 08-17. Director Hassett seconded the motion. Vote: The motion passed 7 to 0 except for the AT&T and Verizon Claims identified on the Revised Claims list. Directors Davey and Hanko are recusing themselves from voting on the AT&T items. Director Hanko recused herself from voting on the Verizon Claims. The Board vote on the AT&T claims passed by a vote of 5 to 0. The Verizon claims passed by a vote of 6 to 0. VIII. BOARD BUSINESS A. Agenda Item No. 6--Adopt a Resolution of the Board of Directors Honoring Lennie Roberts for Over 40 Years of Service to the Community- (Report R-08-115) Action: Director Davey moved to adopt Resolution No. 08-36 honoring Lennie Roberts for over 40 years of service to the community. Director Hanko seconded the motion. The motion passed 7 to 0. B. Agenda Item No. 7—Informational Report on Schilling Lake Management and Enhancement Options at Thornewood Open Space Preserve—(Report R-08-103) Senior Resource Planner K. Lenin ton and Open Space Planner 11 M. Meredith presented the staff report. Christina Toms of Wetlands and Water Resources Consultants, presented the technical report. Meeting 08-21 Page 3 Action: The Board accepted the update report on the Schilling Lake management and enhancement evaluation and recommended management options. This agenda item did not require Board action. No action was taken. C. Agenda No. 8 —Authorization to Amend Contract with Balance Hydrologics, Inc. to Continue Providing In-Stream Sediment Monitoring Services at El Corte de Madera Creek Open Space Preserve—(Report R-08-105) Open Space Planner fl M. Manning presented the staff report. Action: Director Davey moved to authorize the General Manager to amend a contract with Balance Hydrologics, Inc. for an additional $15,000 for a total authorization amount not to exceed $148,256 to continue providing in-stream sediment monitoring services at El Corte de Madera Creek Open Space Preserve. Director Nitz seconded the motion. The motion passed 7 to 0. D. Agenda No. 9—Authorization to Purchase One Dump Truck from Golden Gate Truck Center at an Amount Not to Exceed $140,000—(Report R-08-106) Support Services Supervisor D. Topley presented the staff report. Action: Director Hanko moved to authorize the General Manager to execute a purchase agreement with Golden Gate Truck Center for one dump truck in an amount not to exceed $140,000. Director Davey seconded the motion. The motion passed 7 to 0. E. Agenda No. 10— Approval of New Classification of Deputy District Clerk/Office Manager and Amend the Fiscal Year 2008-2009 Position Classification and Compensation Plan Accordingly-Report(Report—R-08-108) Administration and Human Resources Manager G. Sam presented the staff report. Action: Director Davey moved to approve the new classification of Deputy District Clerk/Office Manager and amend the fiscal year 2008-2009 Position Classification and Compensation Plan. Director Cyr seconded the motion. The motion passed 7 to 0. F. Agenda No. 11 —Approval of New Classification of Principal Management Analyst in the General Manager's Office and Amend the Fiscal Year 2008-2009 Position Classification and Compensation Plan—(Report R-08-109) General Manager S. Abbors presented the staff report. Action: Director Davey moved to approve the new classification of Principal Management Analyst in the General Manager's Office and amend the Fiscal Year 2008- Meeting 08-21 Page 4 2009 Position Classification and Compensation Plan. Director Hassett seconded the motion. The motion passed 7 to 0. G. Agenda No. 12 —Consider Amendment to the District's Rules of Procedure Changing the Time Regular Meetings of the Board of Directors are Convened from 7:30 p.m. to 7:00 p.m. ._(Report R-08-1 11) General Counsel S. Schectman presented the staff report. Action: Director Hanko moved to adopt the Amendment to the District's Rules of Procedure changing the time Regular Meetings convene from 7:30 p.m. to 7:00 p.m. Director Davey seconded the motion. The motion passed 7 to 0. IX. INFORMATIONAL /COMPENSABLE MEETING REPORTS A. Committee Reports: Administration and Budget Committee, chaired by Director Riffle. The Committee met on September 15 and Director Riffle gave an overview of the discussion at the meeting. Budget process will now be a five (5) month process; in January a full Board meeting will be dedicated to discussing the Action Plan; the Principle Management Analyst will take the lead in the budget process. He said the existing guidelines would be used for one more budget cycle. Legislative, Funding and Public Affairs Committee, chaired by Director Hanko. The Committee met and discussed a historical plaque to commemorate St. Joseph's College. The Committee discussed additions to the Site Naming and Gift Recognition Policy. Director Nitz asked about the 40"' anniversary book. Director Hanko said the Committee looked at East Bay Regional Park District book. She said no decision has been made about the District having a 40th anniversary book. B. Staff Reports: D. Sanguinetti said he would be meeting with the Santa Clara County Sheriff's Department about the patrol contract. There are three new rangers starting. He said that his department is now fully staffed for this fiscal year. M. Freeman gave an updated on a project at Bear Creek Redwoods Open Space Preserve. He said that the crew completed the Bridle Trail, but the trail will remain closed until the first rains appear. C. Beckman commented on the Bridle Trail work. M. Freeman said he appreciated the opportunity to attend the Special Park District's Forum in Portland, Oregon. C. Riffle asked if they are on track for the La Honda Creek Master Plan meeting in December and M. Freeman said they were on track. G. Sam announced that the State of the District and Staff Recognition event would be held the following Wednesday on October 1. Meeting 08-21 Page 5 S. Schectman reported on the half-time administrative assistant position and thanked the Board for approving the position. She said that this addition to the legal team has enabled staff to spend more time on the District's risk management program. S. Abhors met with Terry Corwin, Executive Director of the Santa Cruz Land Trust. He will be going to Ravenswood and Stevens Creek with C. Britton. He attended a dinner with the Santa Clara County City Managers Association. He has spent time up on Skyline hiking the many trails located there. C. Board Member Reports: Director Riffle said that his compensable meetings included the September 15 Administration and Budget Committee meeting and tonight's meeting. He commended staff on the Volunteer Recognition event. He thanked M. Williams for the tour of Guadalupe Land Company and Hicks Creek Ranch. He participated in the Ridge Trail crew event. On August 2, he and S. Abhors went to a meeting and heard about flood mitigation near Rancho San Antonio. Director Nitz thanked everyone for the Volunteer Recognition event. He said his compensable meetings included the September 15 Administration and Budget Committee meeting and tonight's meeting. He went to the Coastside Democrats event in Half Moon Bay, and he gave a speech. Director Hanko said her compensable meetings included the Legislative, Funding and Public Affairs Committee (LFPAC) meetings on September 5 and 22 and tonight's meeting. She said she attended the Portland conference and brought in pictures to share. She said she would miss upcoming events at the District for three weeks. Director Davey said her compensable meetings were the September 15 Administration and Budget Committee meeting and tonight's meeting. She said that staff did a brilliant job on the Volunteer Recognition event. She announced the September 28 Committee for Green Foothills event honoring Lennie Roberts. Director Cyr said his compensable meetings were the LFPAC meetings on September 5 and 22 and tonight's meeting. The Volunteer Recognition event was spectacular. He said that Portland was excellent and described some of his highlights. He mentioned the Open Space Authority education program Director Hassett said his compensable meetings included the LFPAC meetings on September 5 and 22 and tonight's meeting. He went on a tour of the Long Ridge trails with Skyline Superintendent B. Malone. Director Siemens said his compensable meeting was tonight's meeting. He said he appreciated all of the staff work that went into the Volunteer Recognition event. He attended the Portland conference and described his experience. Meeting 08-21 Page 6 X. ADJOURNMENT President Siemens adjourned the Special and Regular meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 10:40 p.m. Lisa Zadek Recording Secretary