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Home My Public Portal About20081008 - Minutes - Board of Directors (BOD) Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 08-22 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS October 8, 2008 MINUTES SPECIAL, MEETING 1. ROLL CALL President Pete Siemens called the Special Meeting to order at 6:32 p.m. He called the Roll Call. Members Present: Pete Siemens, Jed Cyr, Mary Davey, Ken Nitz, Larry Hassett and Curt Riffle. Members Absent: Nonette Hanko Staff Present: Steve Abhors, Duncan Simmons, Mike Williams, Mike Reeves and David Sanguinetti. 11. CLOSED SESSION President Siemens stated that there were no reportable items from the Closed Session item I REGULAR MEETING 111. President Siemens called the Regular Meeting to order at 7:04 p.m., and asked for the Roll Call. Members Present: Pete Siemens, Jed Cyr, Mary Davey, Ken Nitz, Larry Hassett and Curt Riffle. Members Absent: Nonette Hanko Additional Staff Present: G. Sam, R. Jurgensen, M. Freeman, M. Williams, N. Perez, D. Topley, V. Gou, S. Sommers and T. Hugg. IV. ORAL COMMUNICATIONS —There were none. V. ADOPTION OF AGENDA Meeting 08-22 Page 2 Action: Director Cyr moved that the Board adopt the Agenda. Director Davey seconded the motion. The motion passed 6 to 0. VI. ADOPTION OF CONSENT CALENDAR Director Nitz pulled Agenda Item 4 from the Consent Calendar. Director Cyr asked questions on Revised Claims #8828 which staff answered to his satisfaction. Action: Director Cyr moved that the Board adopt the Consent Calendar, including approval of the March 14, 2007 Board Minutes, Agenda Item 3 Report on Acceptance of Gift and Adoption of the Preliminary Use and Management Plan for the Former Delacorte Property as an Addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve (Santa Clara County Assessor's Parcel Number 562-24-013); and Revised Claims 08-18. Director Davey seconded the motion. Vote: The motion passed 6 to 0 except for the AT&T Claims identified on the Revised Claims list. Director Davey recused herself from voting on the AT&T items. The Board vote on the AT&T claims passed by a vote of 5 to 0. VII. BOARD BUSINESS A. Agenda Item 4 —Amend Contract with TKO General Engineering and Construction,. Inc. for Regnart Creek Culvert Replacement Project at Fremont Older Open Space Preserve — (Report,R-08-122) Director Nitz asked why the estimate of the amount of fill was incorrect which M. Freeman explained to his satisfaction. Action: Director Nitz moved approval to authorize the General Manager to amend the contract with TKO General Engineering and Construction, Inc. for disposal of excess fill remaining after installation of the new culvert, utilizing the unused $18,000 contingency amount that had been reserved for the replacement of existing fill. Director Davey seconded the motion. The motion passed 6 to 0. B. Agenda Item No. 5— Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act (CEQA) as Set Forth in the Report, Adopt an Amendment to the Preliminqa Use and Management Plan for the Ravenswood Open Space Preserve (San Mateo County Assessor's Parcel Numbers 096-220-080, 096-220-230 and 096-220-270, located at Highway 84 and Dunbarton Bridge) - (Report R-08-117) M. Reeves presented the staff report. Presentations were also given by Steve Richic, State Coastal Conservancy and Mendel Stewart of the U.S. Fish and Wildlife Service for the South Bay Salt Pond Restoration Project. Meeting 08-22 Page 3 Action: Director Hassett moved to determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set forth in the report; Adopt an amendment to the Preliminary Use and Management Plan for the Ravenswood Open Space Preserve; Adopt Resolution No. 08-38 approving the Memorandum of Understanding between the District and the U.S. Fish and Wildlife Service for construction and management of salt pond restoration features and public access improvements on District fee and leasehold lands. Director Nitz seconded the motion. The motion passed 6 to 0. C. Agenda Item No. 6— Receive an Oral Report and Demonstration of Several Key Web Projects Identified in the Fiscal Year 2008-2009 Action Plan— (Report R-08-118) Website Content Coordinator Vicky Gou gave a presentation to the Board regarding updates and new features to the District website. No formal Board action was required. The Board of Directors accepted the report. D. Agenda No. 7—Authorization to Purchase One (1) Hybrid Vehicle Not to Exceed $40.000— (Report R-08-12 1) Support Services Supervisor D. Topley presented the staff report. Action: Director Davey moved to authorize the General Manager to execute a Purchase Contract for one (1) Ford Escape hybrid four-wheel drive or equivalent vehicle at a total cost not to exceed $40,000. Director Cyr seconded the motion. The motion passed 6 to 0. E. Agenda No. 8—Approve Canceling the Regular Board Meetings of November 26 and December 24. 2008 —(Report R-08-116) Action: Director Hassett moved to approve canceling the Regular Board meetings of November 26 and December 24, 2008. Director Cyr seconded the motion. The motion passed 7 to 0. F. Agenda No. 9—Amendments to the District's Site Naming, and Gift Recognition Policy-(Report(Report—R-08-119) Public Affairs Manager R. Jurgensen presented the staff report. Director Nitz requested adding the word "significant" before "volunteer" and after some discussion, S. Abbors suggested using the word "exceptional" which the Board members agreed was a better word to use. Action: Director Davey moved to approve adoption of the amended and renamed "Site Naming, Gift and Special Recognition" Policy, as amended. Director Cyr seconded the motion. The motion passed 7 to 0. VI I I. INFORMATIONAL COMPENSABLE MEETING REPORTS Meeting 08-22 Page 4 A. Committee Reports: There were none. B. Staff Reports: D. Sanguinetti reported that there are three Rangers at the Academy and he expected them to receive their badges in December. Ile said the first day of the Santa Clara County Sheriff's contract would begin on Monday, October 13, 2008. R. Jurgensen gave background information on a recent San Jose Mercury article about an event at Mt. Umunhum. M. Williams announced that this was Chris True's last day at Mindego Ranch and said that there had been a fire on the property that destroyed a caretaker's cabin. He gave an updated on the Hanson exchange. S. Abbors said he went to Ridge Vineyards with C. Britton. He said that today he attended a Santa Clara County City Manager's meeting and the focus was finances. G. Sam stated that last week the staff attended the State of the District and Staff Recognition combined event. C. Board Member Reports: Director Davey said that tonight was her only compensable meeting. She said that Lennie Robert's District Resolution was presented at the Committee for Green Foothills event. Director Cyr said that tonight was his only compensable meeting. He said he attended the Committee for Green Foothills event. He attended the State of the District/Staff Recognition event and enjoyed connecting with staff members. He said he liked the new format of the claims list sorted by dollar amount. He described events of an October 3 hike he co-led. Director Hassett said that tonight was his only compensable meeting. He said that the Committee for Green Foothills event was great. He attended the State of the District/Staff Recognition event and said it was great. He encouraged the other Directors to see the work being done at the former Christmas tree farm at Horseshoe Lake because staff is doing a great job. Director Nitz said that tonight was his only compensable meeting. He congratulated M. Davey on the Committee for Green Foothills event. Director Riffle said that tonight was his only compensable meeting. He said he echoed K. Nitz's congratulations to M. Davey. He said the State of the District/Staff Recognition event was really nice. He said he served on a board called "Green Town Los Altos". Ile said he rode a horse on Woods Trail at Mt. Umunhum and that the views were incredible. Meeting 08-22 Page 5 President Siemens said that tonight was his only compensable meeting. He said that the State of the District/Staff Recognition event was located at a nice venue and that he enjoyed S. Abbors presentation and appreciated seeing M. Foster being honored for his 30 years association with the District. He discussed his research on a new microphone system for the Board meeting room. IX. ADJOURNMENT President Siemens adjourned the Special and Regular meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 9:48 p.m. Lisa Zadek, Recording Secretary