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Home My Public Portal Aboutr 13-093PZ0111#tnu of 141�, 160=84 of Cttrlerd, �1 No. 13 -93 Date of Adoption 1f1 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES — ALTERrNATIVES ANALYSIS AND PHASING PLAN NOE STREET AREA DRAINAGE STUDY PROJECT WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the Alternatives Analysis and Phasing Plan for the Noe Street Area Drainage Study Project; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $13,500.00; and WHEREAS, the Nlayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T &M Associates for engineering services related to the Alternative Analysis and Phasing Plan for the Noe Street Area Drainage Study Project, in a total amount of $13,500.00 billable in accordance with T &bPs existing contract with the Borough is hereby approved; 2. That annexed hereto is a copy of said proposal; 3. That this action is approved as an award of a professional services contract pursuant to N.LS.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 16 day of May, 2013 and certified as a true copy of the original on May 17, 2013. KATHLEEN M. BARNEY, M?vIC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A. B. COUNCILMAN YES NO NV A.B. X DIAZ DPi ` X - Indicate Vole AB-Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a nteetine of the Municipal Council Y- u C ERx I� 1373 Broad Street, Suite 306, Clifton, New Jersey 07013 rm (973) 614 -0005' fax (973) 614 - 0025 " www.tand assoGiates.com CART -02210 May 15, 2013 Mayor and Borough Council Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Re: Alternatives Analysis and Phasing Plan Noe Street Area Drainage Study Dear Mayor and Council Members; T &M Associates is pleased to present this scope of services and fee estimate for the preparation of an alternatives analysis, project cost estimates, and a phasing plan for the improvements proposed and presented in the Noe Street Area Drainage Study which was prepared to investigate flooding problems within the Noe Street Area of the Borough. It is our understanding that the Borough wishes to review alternative drainage system upgrade plans, prepare construction cost estimate for the alternatives, and outline a project phasing plan for the proposed improvements required to address the current flooding problems that occur in the vicinity south of Noe Street, Cooke Avenue, and surrounding local streets for the drainage area which ends at Perishing Avenue. The area drains via a 48" pipe and flood gates into Noe's Creek which in turn drains into the Arthur Kill. Scone of Services Based on the Noe Street Area Drainage Study findings, it is necessary to further evaluate and plan the recommended drainage system improvements. The following is a summary of the proposed services included herein; Task 1. Alternative Analyses & Mapping — In order to develop a more cost effective plan for the recommended drainage system improvements, an analysis of alternative equalization basin concepts and system improvements plans to divide the Noe Street Drainage Basin into two distinct areas is required. We will investigate the benefits of using a larger detention basin to store the drainage basin stormwater runoff to help reduce local street flooding during high tide condition. Several detention basin sizes will be considered and modeled to determine the most effective size of the basin to mitigate neighborhood flooding. Improvement alternative analyses will also be evaluated for the most efficient and cost effective method of mitigating neighborhood flooding and providing the sizing of the stormwater pump station recommended for the area. The Upper and Lower Basins identified in the original study will be further defined and evaluated to develop final relief line routing plans to mitigate local flooding. ENERGY & UTILITIES ° ENVIRONMENTAL SERVICES e PUI31-IC WORKS REAL. ESTATE DEVELOPMENT • TRANSPORTATION • WATER RESOURCES Regional Offices in NEW JERSEY, PENNSYLVANIA and OHIO rm CART -02210 May 15, 2013 Le: Mayor and Borough Council Paget Re: Alternatives Analysis and Phasing plan Noe Street Area Drainage Stud The following specific tasks will be performed: a. Additional field reconnaissance will be required to note tidal elevations affecting the site and the layout of the collections system. b. Due to the presence of the existing synthetic athletic fields in the area of the former Noe's Creek bed, alternative pipe routing considerations will be required to be able to install the new outfall pipelines without affecting the fields. The project improvements call for additional outfalls to separate the system and relieve pressure and backwater effects on the Noe Street area. c. Alternative alignments will need to be investigated to facilitate the installation of the new outfall pipes, gravity outfall from the upstream areas, and the proposed pump station discharge pipeline. d. Additional revisions will be required to the project plans, maps and figures to illustrate the outfalls and revised alternative pipe alignments and detention basins. e. Revisions will be required to the preliminary pipe calculations and stormwater routing models. The calculations will be performed to determine that the preliminary sizes of the facilities and system improvements will yield positive results to mitigate the local flooding. Task 2. Preliminary Construction Cost Estimates - We will prepare preliminary construction and total project cost estimates including construction, soft costs, and associated permitting and related financing and administrative costs for the recommended improvements presented in the Noe Street Area Drainage Study. T &M will perform the following: a. Prepare detailed preliminary cost estimates for the recommended improvements to help remediate the flooding at the Noe Street Area. Estimates will be prepared for the local drainage system improvements; equalization basin and stormwater pump station; and new Upper and Lower Basin relief outfall pipelines, b. The cost estimates will be incorporated into final Noe Street Area Drainage Study report and match report recommendations. Task 3. Construction Phasing Plan — We will outline a phased construction program for the recommended improvements included in the Noe Street Area Drainage Study. The phasing will consider the equalization basin; stormwater pump station; and local system improvements in the Upper and Lower Drainage Basins and the new downstream discharge facilities for these two basins. i_ CART-02210 May 15, 2013 Le: Mayor and Borough Council ASS ❑CIA "r ES Page Re: Alternatives Analysis and Phasing plan Noe Street Area Drainage Stud Fee Schedule T &M will provide the above -noted scope of services for an estimated cost not to exceed $13,500. The Scope of Services described above shall be billed in accordance with the Schedule of Hourly Billing Rates and Schedule of Miscellaneous Charges in our current annual engineering services agreement. We appreciate the opportunity to submit this scope of services for professional services in connection with the Noe Street Area Drainage Study project. We believe the proposed scope of work is consistent with your requested project scope. We, will begin work on the above scope of services immediately upon authorization to proceed. In the interim, if you have any questions or require additional information, please call. Very truly yours, T &M A SOCIATES DONALD NORBUT, P.E., C,M.E. CARTERET BOROUGH ENGINEER DJN:RM:sp Cc: John DuPont, Director of Engineering Kathy Barney, Clerk Patrick DeBlasio, CFO H: \Cart\ 02210 \Conrspondmct\Reiman_EX(m Fce Pmposal5 15 13.docx a OFFICE OF K4TH LEEN M. BARNEY, P.,11C /ChIC T'IUNICIR4L CLERK MIOOLESEX COUNT j " 1 21u ,jersev TEL (732) 541 -3800 ` FA_ ?: (732) 541 -8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 Date: May 16, 2013 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF A VAILABLE FUNDS: For: 'EM Associates, Re: Rgir� Services, Re:.Altematives Amlysis arxi R-asixg Plan Noe Street N2me of Account: ? / -L:: / cg - � AMOUNT TO BE ENCUMBERED: Total cos not to.exr_e�l $]3,5(:0.00 in aocorrlar_e with `IBM's exist contract. KATHLEEN M. B Y Municipal Clerk- CEP Tl:FICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret do hereby certify that th cen't Ends a the- current -- - - -- __budg e ar e s et to_ enable the 2vlunicipal Cou to author ze tl e entering in o a contract between, he_ Borough of Carteret and: �, The funds available for this contract are m the Budge 4 " t, in the account of. in the amount B this certi5cat on I have hereby encumbered the above named account fo the amount of the contract. PATRSC J D . eBLASI0 Treasurer urer 13 Date; tv �.�vfB AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Star Ledger, a newspaper which is printed in Newark, New Jersey and published in Essex County, of general circulation in said county and state. One (1) time(s) once in each issue as follows: JULY 8, 2013 Notary Pub ad ftftsey Kathleen M. Barney, MM NOTARY PUBLIC OF NEW JERSEY Municipal Clerk MY COMMISSION EXPIRES MAY 2 2016 Sworn and SubscribeA before Me this ryV day of c -c / 3,