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Home My Public Portal Aboutr 13-023�Rnollttry of the 10u) -o g,4 Of Cantl rel, �C I No. 13 -23 Date of Adoption Januar ?4 2013 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES — NOE'S CREEK MAINTENANCE DREDGING FIELD SURVEY & DESIGN SERVICES WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the Noe's Creek Maintenance Dredging Field Survey & Design Services; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &ivt Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $30,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T &M Associates for engineering services related to the Noe's Creek Maintenance Dredging Field Survey & Design Services, in a total amount of $30,000.00 billable in accordance with T &M's existing contract with the Borough is hereby approved; 2. That annexed hereto is a copy of said proposal; 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 24" day of January, 2013 and certified as a true copy of the original on January 25, 2013. KATHLEEN M. BARrNEY, b1MC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO — NV A.B. COUNCILMAN YES NO NV A.O. BUI.RD X MUll X DTIZ X Russ X X SrMZ X X - Indicate vote AB - Absent NV - Not Voting XOR - Indicates Vole to Overrule Veto Adopted it a meeting of the Municipal Council anuar 24 2013 - 4,./ P t MIDDLESEX COUNT`! ' TEL (732) 541 -3800 ` OFFICE OF FAX (732) 541 -8925 KATHLEEN Tf. BARNEY, RMCIChIC MUNICIPAL CLERH 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 Date: January 24, 2013 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF A VAILABLE FUNDS: For T &1 Associates, Re:.Noe's Creek Maintenance Dredging Field Survey & Design services.. AMOUNT TO BE ENCUMBERED Name of Account: #13 -23 to Exceed MT ex KATHLEEN M. Municipal Clerk CERTIFICATION OFAVATLABILITY OF FUNDS T, Treasurer of the Borough of Carteret; do hereby certiry that th ar e suff ___budget to -enable thellMunicipal Council to authorize the - ----- ---- and: a contract n (`' e Ilk . The funds available for this contract are in the Budget, in the account of.' in the amount 0 /- A0 9, By.this certificadon, I have hereby encumbered the above named account the amount of the contract. J PAT J. DeBLASIO, Treasurer )ate 000.00 billable in ac I AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Star Ledger, a newspaper which is printed in Newark, New Jersey and published in Essex County, of general circulation in said county and state. One (1) time(s) once in each issue as follows: JULY 8, 2013 Notary Pul��j,q A�i(URA Je rsey Kathleen M. Barney, Ml �VUA Municipal Clerk NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2, 2016 Sworn and Subscribed before Me this 1,UA day of i3, 1373 BROAD STREET, SUITE 306, CLIFTON, NJ 07013 -4231 (973) 614 -0005 * fax (973) 614 -0025 ' www.tandmassociates.com CART -02260 Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, N.J. 07008 Re: Noe's Creek Maintenance Dredging Field Survey & Design Services Dear Mayor Reiman: M December 19, 2012 Revised January 22, 2013 T &M Associates is pleased to present this scope of services and fee estimate to provide field survey and bid documents for the referenced maintenance dredging project for Noe's Creek within the Borough. It is our understanding that the Borough wishes to conduct maintenance dredging, clear sediment blockages in the creek bed to allow the creek to drain at low tide and isolate sediment dams which restrict tidal flow and upstream drainage through the creek and result in standing water conditions. Noe's Creek is an open drainage ditch which runs from Industrial Road to the Arthur Kill. Our proposed scope of services is as follows: Field Survey & Controls We will setup Global Positioning System (GPS) control along the creek from Industrial Road to the mouth of Noe's Creek at the Arthur Kill. Traverse the creek and carry elevations with an electronic data collector along the entire run and set two (2) Bench Marks for the project. We will locate topographic features along the entire length of the creek including locating visible utilities along the creek bed and specifically the exposed sanitary sewer trunk line which runs across the creek under the Roosevelt Avenue roadway bridge and pipe inverts of the five (5) stormwater outfall pipes located on the east side of Industrial Road. Survey data will be based on State Plane Coordinates and tied to the existing Borough topographic base map as appropriate, to update the current mapping, 2, Cross Sections and Profile Based on the field survey and topographic information obtained as described above we will provide creek cross sections to the top of bank at up to ten (10) locations along the creek based on our initial field reconnaissance in order to map critical sections of the creek. Following the field work to obtain the creek cross sections, we will prepare a base map for the project and include property lot lines using a "best fit" method from ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS CIVIL' ELECTRICAL * ENVIRONMENTAL " MECHANICAL • MUNICIPAL * SITE " SOLID WASTE' STFIUCi URAL A TRAFFIC " TRANSPORTATION CORPORATE HEADOUARTERS IN MIDDLETOWN, NJ! REGIONAL OFFICES: TOMS RIVER, NJ; MOORESTOWN, NV; PLYMOUTH MEETING. PA; and SAN JU, N, PUERTO RICO information available on Borough Tax Maps. Lastly, we will prepare a profile plan of the entire length of Noe's Creek to present existing drainage conditions. 3. Conceptual Project Maintenance Plan & Cost Estimates Once the field survey and base mapping have been completed, we will develop a concept dredging plan for review and approval by the Borough. We will attend two meetings with the Borough Officials regarding the concept plans. We will also prepare an overall project cost estimate based on the final maintenance plan developed for the project. R. Environmental Permit Research As part of this initial phase of work, we will research required project permits for the maintenance dredging and provide a summary to the Borough along with estimated permitting costs and time lines. This scope of services specifically excludes preparation and filing of required permits. Permits will be handled under subsequent design scope of services. 5. Design Bid Documents Once the Borough has approved the concept maintenance dredging plan, we will prepare final design bid documents for the work and work with the Borough Staff to advertise the project for public bids. We will also prepare a final engineer's cost estimate for the work. 6. Soil Sampling and Testing Should sampling and testing of the dredge material be required by permitting agencies or disposal facilities, a third party certified laboratory will be hired by the Borough to provide the services. The costs for all laboratory services will be the responsibility of the Borough, Scope of Services The scope of services provided herein for the maintenance dredging is limited to Field Survey and Design Bid Documents. Land survey will be performed to as- builts and include pipe inverts, pipe sizes, and to supplement the Aerial Map (Basemap). The information will be shown on the base map. The following will be performed: a. Establish OPS control on the creek to be surveyed. b. Traverse and carry the elevations with the data collector. f c. Set Bench marks along the creek run. d. Plot right -o£- -way fiom Tax Maps. e. The Aerial Mapping will be used as the project basemap. The basemap will be prepared at a scale of 1 " =40'. f. Obtain inverts and sizes of the five culverts. Obtain downstream inverts and section at the outfall end of the three 78" Culverts and two 48" Culverts crossing under Industrial Road. g. The Borough shall provide all Amess/Right of Entry Agreements for T &M personnel to enter private property. h. No field location of existing property corners is proposed under this scope of work, Police Assistance is anticipated for the survey on Industrial Road and Roosevelt Avenue and will be provided by the Borough. Two days is anticipated. The design bid documents will be prepared to provide for limited maintenance dredging of Noe's Creek, In addition, our design phase services will include the following: a. Preparation of a concept dredging plan. b. Preliminary and final construction estimates. C. Final maintenance dredging design documents. d. Advertising the project for bids and receipt of bids with Borough staff. e. Review of bids received and preparation of a recommendation of award letter. Project Schedule T &M Associates will begin work on this project within two weeks upon written authorization to proceed. We anticipate completing this phase of work in 60 -days following authorization to proceed weather permitting. T &M Associates will work closely with the Borough so that the project is completed expeditiously and on schedule. Fee Schedule T &M will provide the above -noted Field Survey and Design Services for an estimated cost not to exceed $30,000, The Scope of Services described above shall be billed in accordance with the Schedule of Hourly Billing Rates and Schedule of Miscellaneous Charges in our current annual engineering services agreement. We appreciate this opportunity to submit this scope of services for professional services in connection with the Noe's Creek Maintenance Dredging project. We believe the proposed scope of work is consistent with your request for services. We will await your authorization to proceed. In the interim, if you have any questions or require additional information, please call. Very truly yours, T &M ASSOCIATES DONALD NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:sp Cc: John DuPont, Director of Engineering Kathy Barney, Clerk Patrick DeBlasio, CFO KACART%022601CorrespondmeUOe's Creek Field Surveying Proposal - 1.22.13.doex 373 BROAD STREET SU11 F. 306, CLIFTON NJ 070 i3 -4231 (973) 614- 0005 " fax (973) 614 -0025 www.tandmassociates.com CART -02260 Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ. 07008 Re: Noe's Creek Maintenance Dredging Field Survey & Base Mapping Dear Mayor Reiman: l. "I December 19, 2012 JAN 2 2 2t11J ti. T &M Associates is pleased to present this scope of services and fee estimate to provide field survey and base mapping for the referenced maintenance dredging project for Noe's Creek within the Borough. It is our understanding that the Borough wishes to obtain topographic information along the existing creek bed and as -built the creek bed to evaluate current channel conditions after Hurricane Sandy to assess sediment build up and confirm that the creek drains at low tide and that isolated dams have not been created which restrict tidal flow and upstream drainage through the creek and result in standing water conditions. Noe's Creek is an open drainage ditch which rums from Industrial Road to the Arthur Kill. Our proposed scope of services is as follows: Field Survey & Controls We will setup Global Positioning System (GPS) control along the creek from Industrial Road to the mouth of Noe's Creek at the Arthur Kill. Traverse the creek and carry elevations with an electronic data collector along the entire run and set two (2) Bench Marks for the project. We will locate topographic features along the entire length of the creek including locating visible utilities along the creek bed and specifically the exposed sanitary sewer trunk line which runs across the creek under the Roosevelt Avenue roadway bridge and pipe inverts of the five (5) stormwater outfall pipes located on the east side of Industrial Road. Survey data will be based on State Plane t •1 3 Coordinates and tied to the existing Borough topographic base map as ✓ l✓ appropriate, to update the current mapping. 2. Cross Sections and Profile aced on the field survey and topographic information obtained as described '1 above we will provide creek cross sections to the top of bank at ten (10) locations along the creek based on our initial field reconnaissance in order to map critical sections of the creek. / ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS c IL ELECTRICAL' ENVIRONMENTAL ' MECHANICAL MUNICIPAL SITE ' SOLID V/ASTE ' STRUCTURAL ' TRAFFIC ' TRAN SPORTALION CORPO9ATE HCADOUARTEA;: IN t'IODLETO`JNN NJ / REGIONAL 0FFICEC: TOIAS RP/ER, NJ; Id00RESTMVN, NJ; PLYtIOUTSi h7EETIN3, PA; mid S'.N JUM6 PUERTO RICO 1 } `i ASSOCIATES CART -02230 Le: Mayor Daniel J. Delman Borough of Carteret Re: Noe's Creek Maintenance Dredging Field survey & Base Mapping December 19, 2012 Following the field work to obtain the creek cross sections, we will prepare a base map for the project and include property lot lines using a "best fit" method from information available on Borough Tax Maps, Lastly, we will prepare a profile plan of the entire length of Noe's Creek to present existing drainage conditions. 3. Concemtual Proiect Maintenance Plan & Cost Estimates Once the field survey and base mapping have been completed, we will develop a concept dredging plan for review and approval by the Borough. We will attend two meetings with the Borough Officials regarding the concept plans. We will also prepare an overall project cost estimate based on the final maintenance plan developed for the project. 4. Environmental Permit Research As part of this initial phase of work, we will research required project permits for the maintenance dredging and provide a summary to the Borough along with estimated permitting costs and time lines. This scope of services specifically excludes preparation and filing of required permits. Permits will be handled under subsequent design scope of services, Scope of Services The scope of services herein for this initial phase of work is limited to Field Survey and base mapping to as -built the creek conveying flows downstream and preparation of preliminary cost estimates. The information gathered will be used to supplement the Borough's base mapping and update the stormwater collection system information. Land survey will be performed to as- builts and include pipe inverts, pipe sizes, and to supplement the Aerial Map (Basemap). The information will be shown on the base map. The following will be performed: a. Establish GPS control on the creek to be surveyed. b. Traverse and carry the elevations with the data collector. c. Set Bench marks along the creek run. d. Plot right -of -way from Tax Maps. e. The Aerial Mapping will be used as the project basemap. The basemap will be prepared at a scale of 1 " =40'. f. Obtain inverts and sizes of the five culverts. Obtain downstream inverts and section at the outfall end of the three 78" Culverts and two 48" Culverts crossing under Industrial Road. L`1f ASSOCIATES CART -02230 Le: Mayor Daniel J. Reiman Borough of Carteret Re: Noe's Creek Maintenance Dredging Field survey & Base Mapping December 19, 2012 g. The Borough shall provide all Access /Right of Entry Agreements for T &M personnel to enter private property. h. No field location of existing property corners is proposed under this scope of work. Police Assistance is anticipated for the survey oil Industrial Road and Roosevelt Avenue, Two days is anticipated. Proiect Schedule T &M Associates will begin work on this project within two weeks upon written authorization to proceed. We anticipate completing this initial please of work in 45 -days following authorization to proceed weather permitting. T &M Associates will work closely with the Borough so that the project is completed expeditiously and on schedule. Fee Schedule T &M will provide the above -noted Field Survey and Mapping Services for an estimated cost not to exceed $32,750. The Scope of Services described above shall be billed in accordance with the Schedule of Hourly Billing Rates and Schedule of Miscellaneous Charges in our current annual engineering services agreement. We appreciate this opportunity to submit this scope of services for professional services in connection with the Noe's Creek Maintenance Dredging project. We believe the proposed scope of work is consistent with your request for services. We will await your authorization to proceed. In the interim, if you have any questions or require additional information, please call. Very truly yours, T &M ASSOCIATES (V (�' Ate, A DONALD NORBUT, P.E,, C.M.E. CARTERET BOROUGH ENGINEER DJN:sp Cc: John DuPont, Director of Engineering Kathy Barney, Clerk Patrick DeBlasio, CFO K:\CART,02260\Admin\Noe's Creek Field Surveying Proposal_12-19- 12.doe C. BOROUGH OF CARTERET,', 20 COOKE AVENUEt "'' CARTERET, NEW JERSEY 07008 THIS AGREEMENT: made this 24 of January 2013 By and between: T &M Associates 1373 Broad St., Suite 306 Clifton, NJ 07012 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008 As per Resolution Number 13 -23. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE IN CONNECTION WITH THE NOE'S CREEK MAINTENANCE DREDGING FIELD SURVEY & DESIGN. NOT TO EXCEED $30,000.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate offices and their corporate seals to be hereto affixes, the day and year written above. WITNESSED BY: Forthe Cor orati BY: ��99 c '�-°-_a TITL de.e o, BOROUGH OF CARTERET l Mayor Kathleen M. Barney Municipal Clerk