HomeMy Public PortalAboutGolf Commission Packet 08.11.20MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date: August 11, 2020
Time: 4:00 PM
This meeting will be conducted by remote participation pursuant to Governor Baker's March 2020 orders
suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting
attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will
be provided on the Town website as soon as possible. The Town has established specific email addresses for each
board and committee so the public can submit comments either before or during the meeting. To submit public
comment or questions to the Golf Commission, please email: golfcommission@brewster-ma.gov. To view the:
• Live broadcast: Tune to Brewster Government TV Channel 18
• Livestream: Go to www.livestream.brewster-ma.gov
• Audio/video recording: Go to www.tv.brewster-ma.pov
AGENDA
• Call to Order
• Director's Report (Mark O'Brien)
• FY2021 Revised Budget
• Update on Freemans Grill
• Update on Maintenance
• Off-season memberships
• Concerns and Questions about Golf Course Operations
• Masks
• Sprinkler System
• Divot Repair Project
• Questions and comments from Associations (Bill O'Brien, Donna Potts, Jane Samiotes) and
Liaisons
• Refund Requests (Anne O'Connell)
• Update on Solar Project (Anne O'Connell)
• Superintendent Search (John Kissida)
• Strategic Planning Process
• Questions and comments from Associations (Bill O'Brien, Donna Potts, Jane Samiotes) and
Liaisons
• Approve Minutes 071420
• Topics the Chair did not Reasonably Anticipate
• Future Agenda Topics and Meetings
• Adjournment
Date Posted: Date Revised:
0 0 0 0 0 0
. 0 0 0 0 0 0
.x•0000000 '
N d r•i m o0 00 m o0
00 n CD a-1 N
y N r -i
W Z
ih t/? t/} t/} i/)• t/1t/}
0 0 0 0 0 0
.000000
....'000000 ,
�000000'
e•'1 O ti CD 00 N CD 00
� d N 00 00 M CD M
N -a 00 M CD r -I N
r -I
LL.. •Q
U
ti')• -V� ter V} tAr VIP AA.
el A (4 1
o
m00000nn
0
o
w
o
I%-[%-
CD
o
M
Ln
.-+
O
eq
N
O
M
00
n
CD
CD
ta
en
M
d'
O
CD
N
O
M
O
N
m
4'
'
ri
rri
n
o
Oi
r -I
t;
00
ri
C
Lrf
f`
N
6
N
00
0)001
Vn1
N
N
n
01
c -I
u
u
O
Cf
00
N
Ln
M
�
ri
.O -I
ri
LOn
rMi
en
14
iv
a o
C"
fY1
M r
W O
M
rl
La�
:_1 0
�
5
L'+r1
in
VF V1• th AA. i/? An IA V). Vh t/? to VI - Vh1 V! V1`
o
r1
0
o
w
o
I%-[%-
CD
'
o
01
.-+
O
rl
N
O
M
00
n
CD
CD
0 0
O
M
d'
O
CD
N
O
M
O
N
m
4'
'
O
O1
O
ri
r`
CD
6
00
ri
n
-qF
P-
N
6
N
00
0)001
Vn1
N
N
n
01
c -I
u
u
O
al
N
N
CD
M
�
00
.O -I
LOA
CD
a
�
4-1
iv
a o
C"
fY1
M r
W O
M
rl
La�
:_1 0
�
5
M
in
V}
i11•
V!
V!
M
yr V1 t1>• V} t!F vl} tR t/? 40- 4A. 4A tib 1^1 V)• V>
0 00000
0 0 O
•0 0 0 0 0 0 0 0
d N CMD M M O M LMA
N
00 n CD r -I M ;\
U6
tD O
00 V)- ih V> V} V)- V)- V� 41
rMLA
'1
0 Ot N o Ln rr-I rn r -I N N UD
Nft
V y Q r -i e-1 M
LL:
O
i
CL ih t/? t!} t!F In t/} ill• VA
ri
N Ln M m 00 N N Ln M
O 00 M Ln CD M Ln qg, N
N _ n N Ln n Nqqt 0 0
eel IC t,D r -I e -i r -I n n M O>
LL 0 N Q 0�1 CMM
D .-1 N M LM
eYft
LyL
to th t!)• t!} t/1 V). iR V>
+•+ LLI
� c �
dp LLI
4A
LLA- m O N c W
Z c c Li LL bm
t GG
_ a,
o ami tf .' p H U H
QWC to Q u 0 a cmc
ih t!} in t/)• to in t/? ih in VJ - th iJhI i/! Vi.
N
U
++
01
'
c
Ch
�
rM-I
000
O
M
�
0
r-
0
h
u
M1
O
0 0
1-1
r -I
01
O
CD
O
M
CL
C)
'
O
r\
C
t/1
mN
Q
L
O
O�
�
•L
d
N
LA
.�
0000
G
m
to
N
r-ILm
enM
V-4
0)001
Vn1
N
N
n
ri
Ln
u
u
LA
al
N
CD
CD
3
r -I
t
In
a)
awn
ri
CD
a
ri
4-1
iv
a o
C"
a
M r
W O
o
a
Li
La�
:_1 0
�
5
M
in
ih t!} in t/)• to in t/? ih in VJ - th iJhI i/! Vi.
V). V)• vli V). ih V%r V11- ih t!} V? tR V). I. V)� V1•
N
U
++
�
N
�
0
On
h
u
M1
n
n
n
N
' '
' ' 00
O
M
CL
C)
'
O
r\
C
t/1
mN
Q
L
O
O�
�
•L
d
N
LA
.�
0000
O
w
'a
Ln
M
000
LU
N
to
N
n
ri
Ln
u
u
00
N
CD
3
ri
t
In
a)
awn
,+_LJJ
w-0
a
4-
4-1
iv
a o
C"
a
M r
W O
o
a
Li
La�
:_1 0
�
5
th t/}
in
V}
i11•
V!
V!
D1
.'.
r -I
COD
Re00
ri
M
O
r -I
N
q-4
O
M
Kt
ri
O '
' ' W
O
CD
N
CD
n
R*
00
N'
r -I
Ln
N
Ln
N
M
N
w
n
LA
r•I
M
0M0
NO
Ln
M
%-I
r -I
fY!
••�
V). V)• vli V). ih V%r V11- ih t!} V? tR V). I. V)� V1•
N
U
++
�
N
�
0
h
u
cuw
v1
Ln
01
C
�
L
y
,N
Ln
CU
M
CL
C)
C
t/1
mN
Q
L
O
�
C
�
•L
d
N
LA
.�
Q
w
v+
Ln
LU
moZS
�'
u
u
N
�C
3
4 °A W
t
In
a)
awn
,+_LJJ
w-0
a
4-
4-1
iv
a o
la-
a
M r
W O
o
a
Li
La�
:_1 0
�
5
a
0
0
0 a�
uli
GOLF
GOLF DEPARTMENT - FY 2021 BUDGET - rev 08/06/20
-- - - - - - ORIGINAL COVD NEW
EXPENDED, EXPENDED EXPENDED EXPENDED REQUEST REQUEST REQUEST
FY2017 I FY2018 FY2019 FY2020 FY2021 FY2021 FY2021
WAGES
7,453
$
9,085
$
10,357
$
$
2,000
$
Full-time Maintenance
$
547,282 $
563,501 $
'
573,351.$
588,859
$
617,630
$ 583,164 j $
595,164
Part -!me Maintenance
$
223,099 $
240,563 $
280,357 i $
221,794
$
305,271
$ 285,000 $
805,271
,Full time Administrative
$
232,625 $
238,714 $
245,278 i $
253,962
$
276,534
$ 2_52,993 I $
278,534
Part time Administrative$
11,796 $
2 2-5,675-- $
223,655'-,'$-
206,468: $
161,_572
$
211,467
$ 198,536 I $
198,536
Overtime_
° $
45,146 $
49,044 1 $
44,033 $
41,237
$
47,638
$ 47,838 1$
47,638
Lon�v'
$
16,859 I $
15,90,21$
16,525 $
17,299
$
18,072
$ 18,072 1$
18,072
Contracuuai Obligations
$
$
$
$
-
S
48.636
$ 42,208 1 $
42,208
SUBTOTAL
$ 1290.686 E 1,331,380 $ 1,366,012 $
1,294,724
, E 1,625,14E
. $ 7,427,611 E
1,483,423
GENERAL EXPENSES
Clothing -Maintenance
Clothing -Administrative
Oil/Grease-Maintenance
Diesel Fuel
Heating -Maintenance
Heating -Clubhouse
Gasoline-Maartenance
Electricity -Maintenance
E lectricily-C lubhouse
Electricity -Irrigation
Electricdy Firming Range
R & M Equipment
R & M Irrigation
ProtessionallTechnical
Phoneadalntenance
Phone -Clubhouse
Alarm -Maintenance
Alarm -Clubhouse
Office Supplies -Admin.
Score Cards _-
Malrrtenance Supplies
Range Supplies
Computer Services
Office Supplies-Mairit.
Custodial Supplies/Services
Rubbish Removal/Sanit.
Seed & Sod
Tee & Green
Landscaping
Topsoil & Sand
F_ertilizer
Fun
Insecticides
Soil Amendments
Riding Cart Lease
Clbhse F
Credit Card Expense
In State Trave-Waint
MestingslTravel-Malnt.
Meetings/ Travel -Ad mm.
Dues Subscrip"aint.
Dues Subscripts -Admin.
Adverts/Mark/Promo
OSHA Training
Environmental Monitoring
TOTAL OPERATING EXP.
PRO SHOP PURCHASES
FRINGE BENEFITS
Life Insurance
Unemployment
Healthlnsurance
Medicare Tax
)TAt FRINGE BENEFITS
COMPENSATION
'INSURANCE
INDIRECT COSTS
EXPENSE BUDGET TOTAL
$
7,453
$
9,085
$
10,357
$
$
2,000
$
1667
! $
'.
}1
j_$
$
1,474
$
2,142 1 $
4,104
i $
$
9,086
$
12,033 J$
14,759
$
$
2,355
$
2,992 1 $
2.091$
$
$
11,261
$
11,264 $
11,9331
$
$
7,195
$
11,796 $
12,245
$
$
9.423.$
6,000 i
6,481 $
5,291
i $
$
43,087
' $
36,459 i $
36,191
$
S
27,985
$
21,434 j $
20,661
$
$
6,779
$
3,824 i $
3,6691$
$
$
72,346
$
90,095 i $
80,149 i
$
$
61,244
$
3080 i $
31,904
t $
S
1 778.
$
3352 * $
3,842 I
$
638
$
668 i $
628_ $
$
966
' $
980 ' $
912 $
$
1 1411,084
_
$
3
1 454
$
4,525
$
5,746 $
5,367 $
$
1,100
$ 1,100.
$
S
3 480
$
3,220 i $
3.850 $
_
$
8 876
' $
10,582 1 $
12 206 ! $
$
10,061
$
7,646 ' $
9,362 �$
$
7,173
$
076 $
6,880 $
$
409,
$
375 11 $
210 11 $
$
6,577
$
10,899 ' $
19,320 $
$
15,421
S
19,886 $
23,613 i $
$
35,383
$
24,061 ; $
12,388 $
$
8,419
$
4,708 $
11,269 $
$
24157
$
3,633 $
4,407 $
$
22,291:
$
57,659 $
27,427 $
$
72,922
$
88,862 _ $
77,784 $
$
129,432
$
94,907. $
99,220 '
$
11,784
$
10,347 $
_$
14,857 $
$
55,312
$
43,865 $
51,894', $
J $
119,986
$
119:986 $
119,986 1 $
$
-- -
35,416
-
, $
56,343 ' $
31,015 $
$
46,496
' $
46,461 ' $
48,924 $
$
705
$
- $
677 ! $
$
858
$
1,404 $
1,125' $
$
%-9
$
_
537 $
316 1 $
is
1,356
$
2,525 $
740 $
$
2,255
$
2,518 $
2,270 $
$
67,173
$
31,374 $
22,554 $
$ 942,021 $ 917,958 $ 857,361 ' $
8,766
$
8,500
$
8,500
$ 8,500
$ 296,524
$
2,000
_ $
2,000
$ 2,000
2,628
$
3,000
$
3,000
S 3,000
12,493
$
17,117
$
10,000
$ 10,000
2,440
$
3,000
$
30D0:$.
3,000
9,040
$
11,000
$
11,000
$ 11,000
10,112
' $
10,082
$
8,5D0
$ 8,500
4,905
$
6,000
$
6,000 i
$ 6,000
31,131
$
36,000
_ $
36,0001$
35,000
19,152
_ $
22,000-$
22,000
$ 22,000
3,439
$
4,000
$
4.01)0
$ 4,000
71,872
$
80,000
$
80,066 '
$ _ 80,000
19,388
$
35,000
$
30,000_'
$ _ 35,000
iiA63
$
4.500
$
4 500
$ 4,500
911
$
850
$__
850
$ 850_
963
_
$
1,100
S
11-.100
-$ 11100
6T2
_
$
1,100
$
1,100
$ 1,100.
11
6180
S
3,800T
$
-3.6-00 `
$ 3,600
7,698
_
$
_
000
_ $
8,000
'
$ 8,000
6,292
$
8,000
$
8,000
$ 8,000
7,648
$
7,000
4
7,050 `
$ 7,000
693
$
500
$
500
$ 500
17,164
$
20,000
$
20,000
$ 20,000
19,778
$
26,000
$
26,000
$ 26,000
17,618
$
20,000
$
20,000
$ 20,000
2,292
$
8,000
$
4,000
$ 8,000
907
$
5,000
+ $
4,000
$ 5,000
25,064
$
30,000
$
20,000
$ 30,000
65,762
$
80,000
$
75,000
$ 80,000
2.1,640
$
120,000
$
100,C00
110,000
2,580
$
15,000
$
_I
10,000
3 15,000
62,709__3
50,00_0
$
45,000
$ 50,000
118,271
$
111,000
$
111,000
$ 111,000
30,979
$
35,000
$
30,0_00
$ 40,000
56,231
_
$
52,000
-
_
$
42,000
$ 57,000
702
$
460
$
450
$ 450
252
$
2,000
$
2,000
$ 2,000
124
$
500
$
500
$ 500
205
$
1,520
$
1,520
$ 1,520
2,270
$
2,300
_ $
2,300
$ 2,300
19,554
$
50,000
_ $
30,000
$ 30,000
$
2,500
$
2,500
$ 2,500
$
2,700
$
2,700
$ 2,700
701,565 ; 915,919 $ 816,220 - -$ 887,220
; 230,000 ; 180,000 ; 200,000
$ 591
$ 591
$ 591
$ 54,000
$ 54,000
$ 54,000
$ 296,524
$ 251,194
$ 282,454
$ 22,000 -
$ 22,000
$ 22,000
$ 240,583
$ 240 553
$ 240,553
$ 6113,668
$ 568,338
S 599,598
$ i 70,000 '
$ 2o,000
$ 110,000
$ i 6,000 '
$ 16000
$ 1600
$ 75,080
$ 75,060
$ 75,080
$ 17,277
$ 17,277
$ 17,277
$ 128,790
$ 114,967
$ 114,967
2,166,734
$ 1,787,882
$ 2,020,142
Ck
08pt§per-1p�- §
)F�` ONO
N V) N N V/ V} Vl 1A N
H H H " §
7 m rg Si m v N
ppN VS}SN 8N 8N N8 VF iA SN
V! Vl in VV N N Vl Vl K
888888 1
C. O O N Oi N N YI
a � �
Vl N 1^ 'A VB 16 14 Tn K
Y 8 m sl epi 1c
N
V1 VSl N 18A An V1 a/F 16
8N
7 'OmC N
a
fS r1 .-i w
N V! Vl VF V/ Vl Vl
m yOy�l
W 1
!L
Ln
N
Vy V8f V8 184 Vl VI VIN
a
46 N 1A 4A N 4A V! 1A 44
O O O O S O
0000
u V1 N
O fV
VF 1A N V/ V} VI Vl N N
N1pgA V81 Npp NSppAh Vf NS
N M 1f1
Q O O'•�''�
7 'OmC N
a
ID
N V! Vl VF V/ Vl Vl
VA SA
0 0o 0 0 0
4
0 0 0 0 0 0
0 0 0 0 0
m
O 1
to, mm
�n
V) 1^ N V! N NHN
N N 8 Omi 000 n ln0 O N m
fOVYpI' pNpp 8O Ill O N cn ' O Iff ryQ�
C 00 N pz
1011
rl m
Vf Vl N Vl Vl to Vf V/ to Vf K
1^Vpp!1.11,
Vl Vl V4N4AV18N 846
V1 M VS V? Vl Vl Al., Vl 4A SA �?
O
N V/ V! V! to N 1A SA SA N N
pOp O
O n N M N
8N N Vl Vl V! V! Vl N N N N
N
VT VI N 1A 16 V} V/ Vl M N N
00 01 C P OC
01 N V1 N 1�-I
Vf Vl N Vl Vl N Vl Vl N N N
888 F
Qt N N N O
N N
VY V} V} VF Vf N w to in Npp N
Q O O'•�''�
O O
Ln
N
N N
Inin VSlN in Vl Vf N V81 VF h
N O1 O
O 1
m
NN 4^ Vl 4^ VlN N N
O O O
Q
8 0 0
a
-2
N Vf in 1A N to to NN K N
O O O ''''•' O O
K N N W Vl
N N N m
ut h Vl 1A H VS Vl Vf N N N
O O O m O 1- dip- Nej
N
O p8p�1 VO1 0V�11N Qt ' ' 1OpNpI cn
CP
m
ri
VlN H7 toN H %n 'A N N
Ol
C
m
5
e s
vd o E
w a d o. is a Ixir O
e a
p m Y tw1 u J J
d A C R d$ L IL
0' Q~ IL'
u�S30iS0 ca `t$F N
?a ew I
CAPTAINS GOLF COURSE COMPARISON REPORT
JULY
Jul -15
Jul -16
Jul -17
Jul -18
Jul -19
Jul -20
REVENUE
MEMBERSHIPS:
RESIDENTS - Early
$
900.00
$
6,300.00
$
3,708.00
$
10,505.00
$
3,009.00
$
9,377.00
RESIDENTS - Morning
$
31000.00
$
5,250.00
$
3,092.00
$
(2,385.00)
$
5,010.00
$
(793.00)
RESIDENTS -Twilight
$
2,793.00
$
1,596.00
$
1,644.00
$
2,125.00
$
1,338.00
$
2,384.00
CHARTER NON-RESIDENTS
$
$
$
$
$
$
-
NON-RESIDENTS
$
1,500.00
$
4,500.00
$
1,545.00
$
3,180.00
$
5,007.00
$
8,760.00
NON-RESIDENT TWILIGHT
$
1,198.00
$
-
$
1,234.00
$
1,905.00
$
-
$
3,500.00
AFP COLLEGIATE
$
$
$
515.00
$
740.00
$
945.00
$
1,221.00
AFP JUNIOR
$
525.00
$
700.00
$
54D.00
$
820.00
$
388.00
$
496.00
SUBTOTAL
$
91916.00
$
18,346.00
$
12,278.00
$
16,890.00
$
15,697.00
$
24,945.00
GREEN FEES:
18 HOLE GREEN FEE
$
386,191.03
$
363,121.08
$
363,618.63
$
379,855.97
$
397,052.87
$
436,784.92
TWILIGHT GREEN FEES
$
32,662.49
$
37,458.00
$
37,429.00
$
36,184.60
$
45,900.00
$
53,312.99
BACK 9 GREEN FEES
$
11,757.00
$
17,659.00
$
20,314.00
$
24,953.01
$
27,066.00
$
27,426.00
ADVANCED RESERVATIONS
$
26,992.00
$
16,4_94.30
$
24,065.58
$
14,884.50
$
7,727.60
$
8,169.2_0
SUBTOTAL
$
457,602.52
$
434,732.36
$ 445,427.21
$ 455,878.08
$
477,746A7
$
525,693.11
CARTS:
18 HOLE CART
$
120,112.21
$
115,724.99
$
121,248.45
$
124,042.32
$
127,026.10
$
133,960.38
9 HOLE CART
$
22,063.77
$
23,100.58
$
25,833.15
$
28,219.02
$
31,444.58
$
29,644.95
SUBTOTAL
$
142,175.98
$
138,825.57
$
147,081.60
$
152,261.34
$
158,470.68
$
163,605.33
DRIVING RANGE
$
31,714.00
$
27,453.50
$
31,690.00
$
27,664.00
$
34,346.00
$
31,029.00
PULL CARTS
$
2,069.16
$
1,871.13
$
2,042.78
$
1,994.64
$
1,749.99
$
2,492.46
SNACK BAR RENT
$
7,50D.00
$
7,500.00
$
8,500.00
$
5,000.00
$
5,000.00
$
5,000.00
GIFT CERTIFICATES
$
(3,742.16)
$
(6,574.32)
$
(5,752.41)
$
(6,651.70)
$
(6,941.83)
$
(5,322.76)
CREDIT BOOK
$
150.18
$
503.12
$
517.09
$
(355.76)
$
(422.08)
$
(261.54)
PRO SHOP SALES
$
54,869.89
$
58,454.51
$
50,630.59
$
56,390.63
$
53,171.65
$
38,543.80
MISC. SALES
$
-
$
-
$
-
$
-
$
-
$
-
SUBTOTAL
$
92,561.07
$
89,207.94
$
87,628.05
$
84,041.81
$
86,903.73
$
71,480.96
TOTAL REVENUE
$
702,255.57
$
681,111.89
$ 692,414.86
$ 709,071.23
$
738,817.88
$
785,724.40
?R C'4 5
w � .. .o.m W W n r'WO aQ N A m rA ni N;Q p b -x0110 N'... N .. -b I'.p - ,N' ' A fA' I A •N A 6 .A N r
R f7 N M N� r N Q N N C•f M r W7 N Q N N r r 1.1 N N N N t7 Wq A m tl wl $ A
I flS. ' i ' ' I ', � � O O � `. � O � Wy h N �•1 �i M S d � '� b '
n • w !� r ti. T � t !
j yW(1 . m n�m W M m{ p n°W w ni ,b
j I[r11" Nle W�i m;,� Q � W,n °�8s � � In � �'� � � R' dNrl v�i'� �'� � �Q1[ � ^� �, R. �'` .R
i
� O O I(yC mbm{i
h R
rA A Fl R Oi A W W' $ 1� r O CC 1� A m A V',O � .D
N�N NIN �'�Ny �N1'N•mN � I'�N1.N,N SNS
A
m
•pA
�r
E u
LU o.nlS.� w o w ' N'm o 2 3
". c N'� E E E E �I, �' _E € E_ E E E! E E c ills
i
:
I
N WV N N��N[1 N'WN l,'1 l7
j I
i',c ��'a �� c �.'�. T�' a.TTc E'c a c �:c ?�•c I
C C C C
� P fe m§ 50 3 m o m m m o$ o 0 0 o.o o m o o o m
�w�c�!
j
I �
i
i I
aawwntia,ma.aavic>+nmrnrnrnmav�v�mvivi z
q,
A{
~
"e
m:
W:
O
Wo a
'
• tai I ��mp{ ��mp (p �(y� 1m. mi
.g (V NIN m•m (4N fnV (V N.N N•Nl N'N (V N.N N C^+1 NN !V-� N N [J AI
Ir 1� (mp �y �p Amy
ppp'' yp�
fd •m' b N •A Ibq ! •� A IIOi •O
p
pp
Q
H
li
iJmQ11QC` nfND n{�mW AWRI �i{O I.AA MbD f]NOa0D
'I N 6 0 O A I R I c IR N� O
w � .. .o.m W W n r'WO aQ N A m rA ni N;Q p b -x0110 N'... N .. -b I'.p - ,N' ' A fA' I A •N A 6 .A N r
R f7 N M N� r N Q N N C•f M r W7 N Q N N r r 1.1 N N N N t7 Wq A m tl wl $ A
I flS. ' i ' ' I ', � � O O � `. � O � Wy h N �•1 �i M S d � '� b '
n • w !� r ti. T � t !
j yW(1 . m n�m W M m{ p n°W w ni ,b
j I[r11" Nle W�i m;,� Q � W,n °�8s � � In � �'� � � R' dNrl v�i'� �'� � �Q1[ � ^� �, R. �'` .R
i
� O O I(yC mbm{i
h R
rA A Fl R Oi A W W' $ 1� r O CC 1� A m A V',O � .D
N�N NIN �'�Ny �N1'N•mN � I'�N1.N,N SNS
A
m
•pA
�r
A'
g
b' '
N CI N D
I
N WV N N��N[1 N'WN l,'1 l7
j I
q,
A{
'��
"e
m:
W:
O
Wo a
i
ryWy
p
pp
epp
- I
ti
I
UJ
_b.
•WV
O
IV
N
dd
I
i
i
i
,a i9,N N �N� r n r ON 'r *'N r r WO ''.rl
tD •Q•WD t•1
r
yn1
I
A
b
O
'. C
b
f•1
b'
en
A `�•
�
V
1"W0 r WWD
WYryi ,�i!N� taVD
� R Nt0 pV WWqO mmR On nH pW'/��WQ�mt'/IcQp �WpO
WQ
�WQ�.IIWWm tai aD �.Wp p1[ini'n
!{Wt�_pD
-----
N} :
N,-
.Aq.
'NF
I� h'•'
ry
r�••
��.j••i
W'Wp6p
�Wy
{
I1,I
�
C4
ItW�O1
m 9 p N $3 v!Q 1141 W N.,::D; �:mp
A
t0
A
n
W N W W'.WO $'$ $ S11 N a 24 N N Q N 9 91 W9 W^ m^ N N
tV fV [NV
r
WRO
'
w
rWi
0
d
w
WNe
"W31'
A
w
p
p
'[
i
I
}o�-rzawom-rzzwom-rzzwo�-rzZ
Win m�-
oLLJF6 w > >'w x > > w x � > > w ;K :.O w
- D,2r-:3mLLu�m��;rLLe�iWLLI '"u�m�F3�"
a
p
r•
#''
�1
�
IK
I�
i5
>
>
r�N t7 Q N,WO n m W O r'�.' T O m,A'WD W !hl ,b tO n WQIW o�
i
i
I
A
m
W
WO
b
a
b
{
i
ryWy
p
pp
epp
- I
ti
I
_b.
•WV
O
IV
N
dd
I
i
i
i
yn1
I
From: Gilbert Sutcliffe [gilsutcliffe@gmail.com]
Sent: Sunday, July 26, 2020 5:45 PM
To: Golf Commission
Subject: Masks
Last week I played on Starboard on Wednesday, and I couldn't help but notice that the people
working in the clubhouse were not wearing masks. There were also a number of golfers
standing arounding the starter's shack not wearing masks. There were also people on the
practice putting green not wearing masks. And, as I thought about it, when I checked in, no one
told me that I was required to wear a mask until I went to the first tee.
Not only am I concerned about getting this virus myself, but I am also concerned that our golf
course may be shut down when someone gets the virus and contact tracing indicates that they
caught it at Captains. And, if I were visiting the Cape and playing at Captains, I might very well
look for a golf course that takes this virus problem more seriously.
I think you should put this issue on the agenda of your next meeting and seriously consider
dealing with this as the serious issue that it is.
Gil Sutcliffe
From: mclucenti@verizon.net
Date: July 17, 2020 at 10:35:35 AM EDT
To: david.p.valcourt@gmail.com
Subject: FW: Golf Course Sprinkler System
Dave
As a Brewster Captain's Course golf commissioner I'd like to bring the below golf sprinkler system issue to your
attention.
Is it too much to ask that the sprinkler system remain off until players have completed their round of play. I can't
imagine charging a fee player to play golf, accept their money, and then make the course unplayable so they cant
play what they have paid for. Please see my email to Mark O'Brien, Director of Golf, below.
When you accept money from the public to allow 9 hole play and you then deny 9 hole availability by spraying
water on the course it is not simply an inconvenience it is a breach of contract you enter with the public.
Am I being unreasonable or is this response from Mark O'Brien misguided.
Marty Lucenti
From: Mark O'Brien <mobrien@captainsgolfcourse.com>
Sent: Friday, July 17, 2020 9:22 AM
To: mclucenti@verizon.net
Subject: RE: Sprinkler System
Hi Marty,
Unfortunately it takes many hours for the irrigation system to water the entire course. In these
very dry conditions, we are required to start it when we do in order for it to be completed by
the time we start morning play. Sorry for the inconvenience.
Mark
From: mclucenti@verizon.net [mailto:mclucenti@verizon.net]
Sent: Thursday, July 16, 2020 10:14 AM
To: contact@captainsgolfcourse.com
Cc: Candy Lucenti <mclucenti@verizon.net>
Subject: Sprinkler System
Golf Course Staff
My wife and I (members 1379 & 0014) teed off on the Starboard Course at 5:42 PM yesterday
(15 July). At 7:24 PM we reached the starboard 9th hole. The sprinkler system was ON and the
hole was unplayable. We walked off the course. Suggest the timer be set at approximately
8:00 PM to allow those with tee times to complete their 9 hole play.
Thank You For Your Consideration
Marty Lucenti
AFP REFUNDS AND/OR CREDITS:
Below is the Golf Commission policy in regard to Annual Fee Player
refunds and/or credits:
Two -Year Membership:
For purposes of this policy, the total amount paid towards the AFP membership will be
divided in half. One half will be deemed to be the Year 1 Balance and the other half will be
deemed to be the Year 2 Balance. The Adjusted Year 1 or Year 2 balance is the payment
for that year less the value of any rounds played in the relevant membership year prior to
June 30. A round will be valued at the prevailing greens fee in effect at the time it was
played.
1. Refund or credit requested prior to 6/30/2020:
❑ If the AFP has played three times or fewer during the membership period commencing on
4/1/2020, they may request a refund of the Adjusted Year 1 balance plus the Year 2
balance.
❑ If the AFP has played more than three times during the 2020 membership year they may
request a refund of the Year 2 balance and a credit of the Adjusted Year 1 balance. This
non -transferable credit may be applied only towards the AFP's membership fee in 2021 and
expires on 6/30/2021.
2. Refund requested between 7/1/2020 and 3/31/2021:
❑ An AFP may request a refund of the Year 2 Balance.
3. Refund or credit requested after 3/31/2021:
❑ Any application for a refund or credit must be received by June 30, 2021.
❑ If the AFP has played three times or fewer, then they may request a refund of the Year 2
adjusted balance.
❑ If the AFP has played more than three times during the 2021 membership year they may
request a credit of the adjusted Year 2 balance. This non -transferable credit may be applied
only towards the AFP's membership fee in 2022 and expires on 6/30/22.
One -Year Membership:
1) Any application for a refund or credit must be received by June 30th of the current
membership year.
2) Any rounds that have been played during the current membership period will be valued at
the prevailing green fee in effect at the time and deducted from the membership fee paid.
This shall be referred to as the remaining balance.
3) If the AFP has played three times or fewer, then they are eligible to request refund for the
remaining balance.
4) If the AFP has a temporary disability or hardship that prevents them from playing for the
remainder of the season, then they are eligible to request a credit of the remaining balance
to be applied only towards the AFP's membership fee in the following year. This credit is
non -transferable, and expires on June 30th of the following year.
All such refunds or credits will be issued at the discretion of the Golf Commission.
From: joseph Cardito [kayaker8@comcast.net]
Sent: Thursday, July 16, 2020 9:40 AM
To: Golf Commission
Cc: Mark O'Brien
Subject: Re: Refund Request
Anne O'Connell,
Chair Brewster Golf Commission,
I did read the 2020 Golf Information Guide section which addresses refunds. I find it very
surprising that a debilitating injury is not justification for refund considerations given that I only
joined on June 8 and submitted my request for refund on July 6. I tried to play through it but it
became increasing painful which is when I contacted Mark. I can provide an affidavit from my
doctor if that is what is needed. Shoulder tendinitis and bursitis take months to heal, as I now
understand, so there is no chance for me to play this season. I had my membership for 28 days
and because I missed June 30 by 6 days the total amount of my membership fee is lost. The rule
seems more punitive than reasonable as life does happen to people. I would greatly appreciate a
relook of my request.
Sincerely,
Joseph Cardito
Andy oiesid
Refund Request
August 5, 2020 at 10:48 PM
Dear Commissioners,
My name is Andrew Oleski and I live in Orleans, MA. For the past 16 years, I have been a non-
resident member of The Captains Golf Course and have also participated in both the Tuesday and
Thursday leagues. I returned from my winter residence in Florida at the end of June this year, much
later than usual due to Covid 19 concerns. Subsequently, 1 did not join Captains G. C. until July 7th.
After golfing only 4 rounds, I sustained a serious injury on July 28th while in the process of moving.
The end of my left middle finger was crushed beneath a car jack and I ended up in Cape Cod
Hospital E.R. that evening. The accident resulted in a fracture and also required numerous sutures.
Medical documentation is available if needed. Due to this injury, I will be unable to play golf for the
foreseeable future this summer / fail, and I am not in residence on Cape from the end of October until
early June.
Consequently, I am writing to request a refund of my membership fee, minus the 4 rounds of golf I
played. 1 realize your policy is not to grant refunds after June 30, however I believe my situation is
unusual and worthy of your consideration. Thank you.
Sincerely,
Andrew Oleski
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of July 14, 2020
BREwsTER
Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Carl Blanchard, John
Kissida, Wyn Morton, Jeff Odell, and David Valcourt
Others Present: Mark O'Brien (Director of Operations), Jay Packett (Asst. Oper. Mgr.), Bill O'Brien
(CCMGA), and Donna Potts (9-Holers Assn.).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Golf Commission Reorganization
Mark O'Brien asked for nominations for Brewster Golf Commission Chairperson. Jeff Odell
nominated Anne O'Connell as Chair and Andrea Johnson as Vice Chair. Motion was seconded by
Carl Blanchard. There were no other nominations. A vote was called for Anne O'Connell as Chair
person. The vote was 7 in favor none opposed.
Anne O'Connell asked for nominations for Vice Chair. Jeff Odell nominated Andrea Johnson,
seconded by Anne O'Connell. There were no other nominations. A vote was called for Andrea
Johnson as Vice Chair. The vote was 7 in favor and none opposed.
Update on maintenance
• Mark O'Brien reported that the crew is doing a great job.
• The season has been very dry.
• Weekly meetings are taking place with Mark, Dwight, Tom, and Steve Mann.
• Steve Mann is putting together a spray program for the course.
• Two new seasonal positions were filled this week, but we are still short-handed.
• John Kissida asked about aeration plans for the fall. Mark O'Brien reported that the aeration
would be taking place in September after Labor Day as scheduled.
• Dave Valcourt stated he thinks the traps are in good shape. He asked about the cup lifters stating
they are in disrepair. Mark O'Brien stated he is looking into replacing them or using a different
method.
Financial report
• Mark O'Brien reported that we will end FY20 in the black by about $60,000.
• This allows us to remove a little over $100,000 off of our FY21 budget which was set to pay off a
projected FY21 shortfall.
• Memberships are up and play for June is up overall. Member rounds were way up. Guest rounds
were down as expected as we reduced the number of guest times to allow for more member play.
• We were able to go back to 9 minute intervals as of July 8 as opposed to the 12 minute intervals
that were required previously. This has had a very positive effect on our revenues.
• Mark O'Brien reported that he will be revisiting the FY21 budget and presenting to the Select
Board and Finance Committee. Mark will send this revised budget to the Golf Commission prior
to presenting to the Select Board and Finance Committee.
• John Kissida asked about the NGF study. Mark O'Brien stated that it would be good to go
forward with that now as the Town is looking to validate the golf course's viability as an
enterprise fund.
Operational procedures
• Jeff Odell asked about the check in process as he has observed some backups. Mark O'Brien
reported that we now have two clerks on and that the pro shop is now open for people to come in
for check in and merchandise sales. We are still using the window check in also. So with this set
up we should be able to improve the check in process.
• Dave Valcourt asked if there was a way to address the volume of demand at the driving range.
Mark O'Brien reported that we can remove the stations that are blocked off and increase the
distance of the each tee station. This will result in an increase in the number of tee stations. Mark
also stated that we will be increasing the driving range hours of operation next week, as we have
been able to bring in a few more staff.
• Dave Valcourt talked about ways to have members bring a container with divot mix on the course
and repair divots. Mark O'Brien said he could place signage on the divot mix containers. Mark
stated that we will not be able to provide divot mix on the course due to sanitation issues and the
volume of carts that we are putting out each day. Anne O'Connell suggested providing divot mix
containers on the tenth tees. Mark O'Brien said yes. Mark O'Brien and Jay Packett will come up
with a plan for this issue and report back.
• An email was sent to the Commission regarding placing signage in the golf carts with cart rules.
Mark O'Brien said we could do that.
• A concern was raised by a member regarding being required to back 9 times. Mark O'Brien stated
that it is still a requirement and the Chelsea system could not be changed to improve it. He has
not received any other complaints from any other members.
• Wyn Morton stated he thought this would be a good time to have a communication to the
membership. Anne O'Connell asked Wyn to draft something that could be sent out in an email.
Strategic planning
• Dave Valcourt stated that he feels the strategic planning is best accomplished in a face to face
meeting. Anne O'Connell stated that the Golf Commission still cannot meet face to face.
However, Commissioners can meet fHace to face in smaller groups.
• Anne suggested that Commissioners meet in small groups to discuss their swim lanes and then
discuss this further at the September meeting.
• John Kissida noted that he has not been assigned a swim lane and is currently helping as needed.
Additional Questions and comments from Associations (Bill O'Brien (Mens Golf Association),
Donna Potts (Ladies 9 -Hole)
• Bill O'Brien suggested having a better set up for people waiting in line at the range.
• Bill O'Brien asked about good dates for providing lunch for maintenance crew.
• Bill O'Brien asked about issues with the Chelsea points system. Jay Packett stated those issues
have been resolved.
• Donna Potts also asked about providing lunch for the maintenance crew. Anne O'Connell said she
would coordinate some dates.
Solar
Superintendent search
• John Kissida reported that there were about a dozen applicants.
• John, Mark O'Brien and Steve Mann have made a short list recommended for interview.
• The interviews will take place the first week of August and we hope to have a superintendent on
board by mid-September.
Refunds
Jeff Odell made a motion seconded by Dave Valcourt to approve a refund of a two year Resident
Twilight membership to Kathleen Brunet as this request met all of the Golf Commission policies.
The motion was approved 7-0-0.
Jeff Odell made a motion, seconded by Andrea Johnson to deny the refund request for a one year
non-resident membership from Joseph Cardito as it was received after June 30, thus not meeting
the Golf Commission policy. The motion was approved 7-0-0.
Approve Minutes
• Jeff Odell made a motion, seconded by Carl Blanchard to approve the minutes of June 16, 2020
with one correction (listing Peter Lombardi as being present at the meeting). Motion approved 7-
0-0.
Topics that the Chair did not Reasonably Anticipate (Anne O'Connell)
• Anne O'Connell stated that she viewed the Planning Board meeting that addressed the solar
project. She then received a request from Peter Lombardi for the Commission to recap the history
of this project. Anne suggested having a special meeting of the Commission to revisit the project
and the report back to Peter Lombardi. She will send out a list of dates.
Future agenda items
• Strategic planning
• Communication to members
• Divot mix containers
A motion to adjourn was made by Andrea Johnson, seconded by Wyn Morton, and passed 7-0.
Meeting was adjourned at 5:48pm.
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of June 16, 2020
BREwSrER
Commissioners Present: Carl Blanchard, Andrea Johnson, John Kissida, Wyn Morton, Anne O'Connell,
Jeff Odell, David Valcourt
Others Present: Mark O'Brien, Peter Lombardi, Bill O'Brien, Bill Meehan, Donna Potts, Jane Samiotes
and Jay Packett
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Update on Golf Course Finances (Mark O'Brien)
Before reporting on finances Mark reviewed a time line of course operations beginning with the shut
down ordered by the Governor on March 16. The course was closed, no employees in any building, all
work done remotely. On March 30 some maintenance staff were allowed to work on the course. On May
8 the course reopened to walking members only. On May 11 carts for those with disabilities okayed. On
May 18 a more complete maintenance staff was approved. On May 21 guest play was added. On May 25
single rider carts and push carts were introduced. June 8 saw phase 2 approved. 12 minutes tee times,
reservations for guests, outside dining, grab and go food, and 3 port -a johns were implemented. Range
and shop will open soon when staffing is completed. During this time Mark and staff sent out 14 emails
keeping members up to date.
Mark wanted to let everyone know how much support he received from all town departments during this
very difficult and changeable time. Often changes were approved with little or no notice. Many town
employees made extraordinary efforts to help the course do all that was needed to follow all guidelines
and keep all staff and customers safe. Mark noted names of departments and employees that had a hand in
all that went on during the shut down and eventual reopening phases.
Mark reported that the expected deficit at month end which coincides with fiscal year end will only be
$50,000. Initial projection was a deficit of $330,000. A big reason for this reduction is the number of new
members.
Update and Review of Golf Course Operations
0 Membership (Mark O'Brien). Mark reported that there have been 164 new members added in
2020. Of that number 95 are new non-resident members, 69 resident members and the
remainder twilight and collegians. The number of new members and dollars generated are
both larger than 2019.
• Current Operations (Mark O'Brien). Currently tee times are spaced 12 minutes apart. Mark is
making sure that the reduced number of tee times will not affect how many tee times are
available to members. The percentage of times will change but not the actual number that are
available. Through June 15 monthly play is equal to 2019 and that is mostly member play.
• Trash Receptacles (Mark O'Brien). During phase 1 of the reopening no trash receptacles
were allowed. Customers were instructed to take their trash with them at the end of the
round. Not everyone did this. Mark has added some trash receptacles and put safety measures
in place.
At the conclusion of Mark O'Brien's report Peter Lombardi, Town Administrator, asked for a chance to
add his thoughts. He wanted to recognize Mark, Jay and Steve for all of their efforts in getting the course
back open and ensuring that all guidelines were adhered to. With some help help from the town each
change was incorporated safely and quickly to get members back out on the course. Each commissioner
added their kudos to a job well done under the most difficult circumstances.
Superintendent Search
Mark O'Brien announced that because our financial situation has improved dramatically a decision has
been made to narrow the field of original candidates from 12 to 4. The process will go forward beginning
in July with a decision made by early to mid September and start date negotiated.
During the search period the town has hired Steve Mann, a retired Superintendent, as a consultant to
continually monitor the state and health of the course. He will co-ordinate ordering key supplies such as
chemicals. Mark has arranged a site visit from an agronomist from the USGA who will look at the health
of the turf overall as well as helping find ways to reduce nitrogen as outlined in the Pleasant Bay
Reduction Act. Tom Flynn will arrange a spraying program utilizing product already in stock.
Peter Lombardi added that the search was put on hold because of a town hiring freeze on 4/1 due to
financial situations. Those situations have improved and this important position can now be filled. Current
maintenance employees will meet with candidates and their in -put considered.
Refund Requests (Anne O'Connell)
Refund policies for one and two year memberships were read. 3 written request were read. It was noted
that only one of these had played any golf so 3 votes were taken: 2 full refunds (a one year, a 2 year) and
a one year refund that reflected the cost of two rounds played that lessened balanced due.
Each of the 3 requests was voted upon. All motions were made by Jeff Odell, seconded by Carl Blanchard
and resulted in 7-0 votes in favor of 2 full refunds and one adjusted refund.
Questions and comments from Associations (Bill O'Brien (Mens Golf Association), Donna Potts
(Ladies 9 -Hole), Jane Samiotes (Ladies 18 -Hole), Bill Meehan (Liaison)
Bill O'Brien thanked Mark and his team for all of their hard work in getting us back on the golf course so
quickly and so safely. Bill also thought that having the employees involved in the Superintendent search
was a good idea.
Jane Samiotes wanted to add her thanks and appreciation for Mark and team.
Donna Potts expressed gratitude for Mark and his team.
Bill Meehan commented on the impressive numbers that Mark reported and he was happy to take these to
the next finance committee.
Update on the Proposed Communications to Members ( John Kissida/David Valcourt)
Anne O'Connell thanked John and Dave for the draft email.
During the polling of the commissioners it was suggested that during the discussion of the financials that
Mark O'Brien be recognized for the huge decrease in expected deficit at year end. It was proposed that
this type of communication by sent on a regular basis. John Kissida asked Mark if the divot mix
mentioned in the proposed email had been introduced. Mark promised it would be out next week.
Update on Solar Project(Jeff Odell)
Jeff reported that the amendments to the improved financial arrangement were being reviewed by the
Town Council and test borings were being done.
Mark reported that John Gammon from CFD was at the site and talked about starting staging in
September. The permitting process has begun. The project should be ready to go in late September or
early October. The window agreed upon was to start in late October because the range will have to be
closed for the year when it gets under way.
Peter Lombardi agreed that once they gain approval the company will be eager to get going. However we
must ensure that the timeline works best for us.
Jeff added that with a November start the expectation is an April connection date. That is important
because the fee is paid to us upon connection.
Peter was fairly certain that payment would be a lump sum payment upon connection.
Additional Questions and comments from Associations (Bill O'Brien (Mens Golf Association),
Donna Potts (Ladies 9 -Hole), Jane Samiotes (Ladies 18 -Hole), Bill Meehan (Liaison)
Bill reported that the drink cart was driving too close to the greens. Mark will communicate to Sean.
Bill asked about drinking water on the course. Mark responded that after speaking to Town Health
Director it was decided that there would be no water containers on the course at this time.
Donna asked if customers could make purchases from the pro shop while it is closed. Mark said yes, after
a phone call a remote sale can be arranged.
Approve Minutes
Minutes from meeting 5/19/20 with one correction:
Misspell Jeff Odell
Motion to approve corrected minutes Jeff O'Dell
Seconded by Carl Blanchard
Vote 7-0
Topics that the Chair did not Reasonably Anticipate ( Anne O'Connell)
Mark wanted everyone to know that cup lifters had been ordered and will be in next week.
Future Meetings -
Peter Lombardi reported that future meetings through the summer will be held remotely. A tentative
schedule is being worked on. Meetings will continue to adhere to Open Meeting Laws.
A motion to adjourn was made by Jeff O'Dell, seconded by Carl Blanchard, and passed 7-0.
Meeting was adjourned at 5:15pm.