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Home My Public Portal About20101117 - Minutes - Board of Directors (BOD) ' ( Midpeninsula Regional Open Space District Meeting 10-32 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT November 17,2010 AMEND EDMINUTES REGULAR MEETING I. ROLL CALL trice President Hasse Hanko called the Regular Meeting to order at 7:00 p.m. Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Curt Riffle, and Pete Siemens Members Absent: Larry Hassett Staff Present: General Manager Steve Abbors, General Counsel Sue Schectman, Public Affairs Manager Rudy Jurgensen, Planning Manager Ana Ruiz, Operations Manager David Sanguinetti, Real Property Manager Mike Williams, Acting Administration and Human Resources Manager Annetta Spiegel, Senior Real Property Planner Sandy Sommer, Senior Resource Planner Kirk Lenington, Senior Planner Meredith Manning, Open Space Planner II Lisa Bankosh, Senior Resource Management Specialist Cindy Roessler, Management Analyst Gordon Baillie, Planning Technician Gaili Basson, Mount Umunhum Project Manager Gina Coony, Support Services Supervisor David Topley and District Clerk Michelle Radcliffe. II. ORAL COMMUNICATIONS Frances Mann-Craik with the South Skyline Association commended the District on requiring owners to remove dog waste and read into record a letter from the South Skyline Association in support of expanding preserve access to dogs. Meeting 10-32 Page 2 III. ADOPTION OF AGENDA District Clerk Michelle Radcliffe stated that the agenda be corrected to state that the meeting of the Midpeninsula Regional Open Space District Finance Authority is a regular meeting not a special meeting. Motion: Upon motion by Director Cyr, seconded by Director Riffle, and unanimously passed, the Board approved adoption of the agenda as amended. (Vote: 5-0-0; Absent: Hassett) IV. ADOPTION OF CONSENT CALENDAR Motion: Upon motion by Director Riffle, seconded by Director Cyr, and unanimously passed, the Board approved adoption of the Consent Calendar to approve the FY 2010-11 Annual Claims List; and Revised Claims 10-23. (Vote: 5-0-0; Absent: Hassett) V. BOARD BUSINESS A. Agenda Item 5—Public Hearing and Resolution Relating to Issuance of 2011 Revenue Bonds and Related Documents - (R-10-139) General Manager Steve Abbors announced that this is the second Public Hearing regarding Issuance of 2011 Revenue Bonds and that there was Public Comment received from Audrey Rust of Peninsula Open Space Trust on November 17`t'. District Controller Mike Foster introduced the financing team consisting of District Bond Counsel Chris Lynch of Jones Hall Law Firm, Tom Lockard of Stone and Youngberg and Chip Eady of the Meyers Nave Law Firm. Mr. Foster reported that the bond financing consisted of a 30 year lease of$54 million and explained that $20 million of the financing would be new money for land acquisition and that$34 million will refinance the 1999 Bonds, stating that refinancing will save the District$1 million, thus improving the District's cash flow by$10 million over the next 20 years. Vice President Hanko opened the public hearing at 7:20 p.m. and upon hearing no comments made, closed the Public Hearing at 7:20 p.m. Motion: Upon motion by Director Siemens, seconded by Director Riffle, and unanimous) passed,the Board approved the General Manager's recommendations. Y p � pP g (Vote: 5-0-0; Absent: Hassett) The Regular Meeting of the Midpeninsula Regional Open Space District adjourned at 7:22 p.m. VI. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FINANCING AUTHORITY BUSINESS Vice President Hanko called the Regular Meeting of the Midpeninsula Regional Open Space District FinancingAuthority to order at 7:20 .m. with Directors Cyr, Hanko, Harris, Siemens, Y p Yr and Riffle present. Meeting 10-32 Page 3 A. Agenda Item 1 -Approval of Issuance of Approximately$54 Million, and Not to Exceed$60 million, of Midpeninsula Regional Open Space District Financing Authority 2011 Revenue Bonds; Authorization for the Executive Director to Execute the Bond Purchase Contract with Stone&Youngberg LLC,and other Agreements Required for Bond Issuance Motion: Upon motion by Director Hanko, seconded by Director Riffle, and unanimously passed, the Board approved the issuance of$54 million of Midpeninsula Regional Open Space District Finance Authority 2011 Revenue Bonds and authorized the Executive Director to execute the bond purchase contract with Stone&Young LLC, and other agreements required for bond issuance. (Vote: 5-0-0; Absent: Hassett) General Counsel Sue Schectman acknowledged the Bond Finance Team and thanked Mr. Eady for writing the Official Public Statement describing the bond issuance. The Regular Meeting of the Midpeninsula Regional Open Space District Finance Authority adjourned at 7:25 p.m. VII. BOARD BUSINESS Vice President Hanko reconvened the Regular Meeting of the Midpeninsula Regional Open Space District at 7:25 p.m. with Directors Cyr, Hanko, Harris, Siemens, and Riffle present. B. Agenda Item 6—Accept Applications for Persons Eligible for Appointment to the Office of Ward 2 Director and Determine Whether to Screen Applications or Waive the Screening Process(R-10-136) District Clerk Michelle Radcliffe announced that one applicant withdrew his application and that the General Manager's recommendation has been amended to accept six applications for appointment to the Office of Ward 2 Director. Vice President Hanko recommended that the Board waive the application screening process. Motion: Upon motion by Director Riffle, seconded by Director Cyr, and unanimously passed, the Board determined to waive screening the applications and approved interviewing six applicants for the Office of Ward 2 Director. (Vote: 5-0-0; Absent: Hassett) C. Agenda Item 7—Informational Update on Preferred Alternative for Public Access at Mount Umunhum in Sierra Azul Open Space Preserve(R-10-144) Senior Planner Meredith Manning provided an informational update on the preferred alternative for public access at Mount Umunhum and introduced the District's vision plan for the site. Ms. Manning reported that the Sierra AzuI/Bear Creek Redwoods Ad Hoc Committee had reviewed the vision plan and explained the three themes presented to the public. She noted that a fourth option was suggested that consisted of"ruins"of the radar tower as an interpretive piece to the site Brief discussion was held on the themes of the site, the activities that could occur, and funding to keep the site sustainable. r Meeting 10-32 Page 4 No action was taken by the Board. D. Agenda Item 8—Authorization to Amend a Contract with Restoration Design Group, LLC for an Additional $15,100 to Continue Providing Graphic and Design Consulting Services for the Mount Umunhum Restoration and Public Access Project(R-10-188) Open Space Planner II Lisa Bankosh explained that the reason for the contract amendment with Restoration Design Group is to include additional artist renderings based on input from the District's field offices as well as for the Mount Umunhum Open House scheduled for November 18a`. Brief discussion ensued. Motion: Upon motion by Director Cyr, seconded by Director Siemens, and unanimously passed,the Board authorized to amend the contract with Restoration Design Group, LLC for an additional $15,100. (Vote: 5-0-0; Absent: Hassett) E. Agenda Item 9—Award of Contract with IHI Environmental to Perform Third Party Monitoring of the Remediation Project at the Former Almaden Air Force Station on Mount Umunhum (R-10-127) Mount Umunhum Project Manager Gina Coony explained that third party monitoring provides impartial monitoring of the remediation work being done at Mount Umunhum including insuring workers are wearing personal protective equipment, certifications are current, equipment is working properly and that hazardous waste is being removed and disposed of correctly. Ms. Coony explained that IHI Environmental was the most qualified and lowest bidder for the contract. Brief discussion ensued. Motion: Upon motion by Director Riffle, seconded by Director Siemens, and unanimously passed, the Board approved awarding the contract with IHI Environmental to perform third party monitoring of the remediation project at the former Almaden Air Force Station on Mount Umunhum. (Vote: 5-0-0; Absent: Hassett) F. Agenda Item 10 - Approval of Agreement with the County of Santa Clara for District's Management of Rancho San Antonio County Party and Determine that the Recommended Action are Exempt from the California Environmental Quality Act(R- 10-133) Management Analyst Gordon Baillie provided an overview of the agreement with the County of Santa Clara for the District's management of Rancho San Antonio County Park. Discussion was held on the public use issues at the County Park and Vice President Hanko suggested that the Use and Management Committee hold a public hearing to obtain public input on the District's management of the County Park. Brief discussion ensued. Motion: Upon motion b Director Siemens seconded Director b ec C and I� Y Y Yr, unanimous) passed, the Board approved the agreement with the Count of Santa Y P pp �' Y i Clara for the Districts management of Rancho San Antonio Park. (Vote: - ar5 0-0; g Absent: Hassett) i Meeting 10-32 Page 5 G. Agenda Item 11 —Presentation of the Resource Management Grant Program Three Year Update and Recommended Policy Amendments, and Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act(R-10-109) Planning Technician Galli Basson provided an overview of the District's Resources Management Grant Program Policy and highlighted some of the projects presented to the Board. Ms. Basson reported that staff had presented recommended grant program policy amendments to the Legislative, Funding and Public Affairs Committee (LFPAC) which include requiring an annual review by an interdepartmental staff team to ensure satisfactory progress by grantees, changing the program purpose to include public environmental education and narrowing the scope of"larger educational purpose", and extending the program policy review by the Board of Directors from three years to five years. Brief discussion ensued. Motion: Upon motion by Director Riffle, seconded by Director Siemens, and unanimously passed, the Board approved LFPAC's recommendation of accepting the amendments to the Resource Management Grant Program policy. (Vote: 5-0-0; Absent: Hassett) H. Agenda Item 12—Authorization to contract with Callendar Associates Landscape Architecture, Inc., in an amount not to exceed $83,980 for Planning and Environmental Review Consulting Services in Connection with Preparing a Conceptual Plan for a Segment of the Bay Trail at Ravenswood Open Space Preserve; Adopt a Resolution to Authorize a Contract with the Association of Bay Area Governments (ABAG)to accept$40,000 in Grant Funding from the State Coastal Conservancy to Help Fund this Planning Effort; Determine that the Recommended Actions are Exempt from the California Environmental Quality Act(CEQA) (R-10- 134) Senior Real Property Planner Sandy Sommer provided an overview of the Bay Trail connection at Ravenswood Open Space Preserve and explained that the contract with Callendar Associates Landscape Architecture, Inc. would be for the planning and environmental review of the conceptual plan for the Bay Trail at Ravenswood Open Space Preserve. Ms. Sommer further reported that the District accept grant funding of $40,000 in collaboration with ABAG from the State Coastal Conservancy to help fund the planning phase. Discussion was held on the connecting trail and Ms. Sommer stated that the Use and Management Committee would be involved in the planning process. Brief discussion ensued. Motion: Upon motion by Director Riffle, seconded by Director Siemens, and unanimously passed, the Board authorized a contract with Callendar Associates Landscape Architecture, Inc., for planning and environmental review consulting services; adopted a Resolution to authorize a contract with the ABAG to accept $40,000 in grant fundingfrom the State Coastal Conservanc • and determined that the Y� actions are exempt from CEQA. (Vote: 5-0-0; Absent: Hassett) Meeting 10-32 Page 6 V. INFORMATIONAL REPORTS COMMITTEE REPORTS Director Riffle reported that the Administration and Budget Committee on November 15th to work on Mid-Year Budget. He stated that the Committee's recommendations will go to the Board on December 8th. Vice President Hanko reported that the Strategic Plan Ad Hoc Committee met on November 16th and that another meeting will be scheduled in December. STAFF REPORTS Operations Manager David Sanguinetti reported that the District will begin a two-month campaign requiring dog owners to bag their dog's waste. He stated that the campaign will start at four preserves and that there will be a moratorium on enforcement during the campaign. Public Affairs Manager Rudy Jurgensen announced that the San Jose Mercury News will have an article in the paper regarding the District's open house on Mount Umunhum on November 18th. Acting Administration & HR Manager Annetta Spiegel provided an update on the Classification and Compensation study, and reported that the District has retained a new Chief Negotiator for labor contract negotiations. A meeting will be held on December 10th between the Chief Negotiator,the District's labor management team, and the Field Employees Association to discuss basic ground rules to be followed during negotiations. General Manager Steve Abbors reported that he went on a tour of the San Mateo Coast with the Peninsula Open Space Trust to look at properties. He also reported that the Resource Management Policies will be forwarded to the Board as an FYI. DIRECTOR REPORTS The Directors submitted their compensable meeting forms to the District Clerk and no other reports were given. VI. ADJOURNMENT Vice President Hanko adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 9:10 p.m. I Michelle Radcliffe, CMC District Clerk i I I ,Ili