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Home My Public Portal AboutSelect Board -- 2020-05-18 Minutes f�W*9 i foo 4 O $L Town of Brewster Office of: 0 °� °+. 9 Select Board o _ 2198 Main Street Town Administrator lot Brewster, MA 02631 - 1898 r — 0 Phone : (508) 896-3701 Fax : ( 508) 896- 8089 y�4Apo i��igrrmiNtittuu��Q\\\��\\\o MINUTES OF THE SELECT BOARD MEETING DATE : May 18, 2020 TIME : 6 : 00 PM PLACE : Remote Call In ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Whitney, Selectperson Bingham , Selectperson deRuyter, Selectperson Chaffee , Selectperson Dickson , Town Administrator Peter Lombardi , Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, Robin Young, Colin O' Dell , Margaret Song, Maggie Downey, Rich Eldred Call to Order Chair Whitney called the meeting to order at 6 ; 00 pm and read the information on conducting the meeting remotely . Citizens Forum No discussion . Select Board Announcements & Liaison Reports No discussion . Town Administrator' s Report The federal Safer grant has been modified to cover 100 % of cost for 2 additional firefighters if given to the Town of Brewster . Initially we had budgeted and planned on 35 % for 2 years, 65 % for year three and then fully funding the two positions . If we are awarded those grant funds, the Federal Government will cover the full costs for the first 3 years . This announcement for grant award is expected in late summer . Consent Agenda Appointments : Brewster COVID Relief Fund Committee - Tim Hackert , Affordable Housing Trust Representative ; Laura Usher , COA Board Representative ; Sean Parker , Health and Human Services Representative ; Clare O' Conner Rice , Citizen Representative ; Susan Broderick , Assistant Town Administrator for Personnel & Social Services ; Denise Rego , Council on Aging Director ; To Be Determined , Select Board Representative Vote to Sign Affordable Housing Restriction ; Forward at the Rock www , brewster- ma . gov BoS 05 . 18 . 2020 Page 1 of 5 Doc ID : 9f2eab6e925eadf871029c8fcfOb799505a9dOe2 �\\a\\\\\utululuullWlu�iiigi " � a � W $ r0'°' Town of Brewster Office of: a o +� Select Board U11 ' '+: ; 2198 Main Street Town Administrator o w Brewster, MA 02631 = 1898 Y _— 4 Phone : ( 508) 896- 3701 s Fax : ( 508) 896 =8089 t \\ 11 ti p Pont y�'�i It 11111 kill I I I I Vote to Temporariiv Suspend Select Board Policv 36 : Prohibition of Meetings Conflicting With Town Meetings or Elections , for the date of June 23 , 2020 Selectperson deRuyter moved the Consent Agenda . Selectperson Chaffee second . Selectperson Chaffee nominated Selectperson Bingham to the COVID Relief Fund Committee . Roll Call Vote : Selectperson Chaffee — yes , Selectperson deRuyter — yes, Selectperson Bingham — yes , Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 5 -yes 0- no Cape Light Compact Update on Green Communities , Power Supply Offerings , and 2020 Energv Efficiency Programs and Rebates — Maggie Downev and Margaret Song Maggie Downey and Margaret Song reviewed the Cape Light Compact presentation that is in the public packet . This included statistics of customers served , hours of energy saved and funding invested into the Town . Margaret Song reviewed the services and rebates offered . A virtual experience is now offered in the wake of COVID49 and for a limited time , they are offering 100 % coverage as an incentive . The 2020 residential rebates are for oil and propane heating, appliances , all the way to refrigerator and freezer recycling . Cape and Vineyard Electrification Offering ( CVEO ) has been reformatted for low and moderate income customers proposed in the Cape Light Compact Energy Efficiency Plan . The goal is to target customers who heat their homes with oil , propane or electric and move them off of fossil fuels onto cold climate heat pumps , batteries and also including a solar component . Brewster has recently been designated a Green Community . A variety of projects have been identified for the $ 150, 270 grant that was awarded to the Town . Selectperson Chaffee asked if they would submit a press release for their CVEO and other incentives . They gladly agreed . Update on Latest Coronavirus Developments and Review of Current State & Local Guidance / Directives Peter Lombardi said there was a lot of information distributed from the State today . The Board will be meeting on Wednesday with the Board of Health and he will be able to offer more detail on the Governor' s guidance issued today . The stay at home advisory and essential services has officially expired as of today . The framework for the 4 phase re - opening plan was announced , and the first phase is : manufacturing, construction , places of worship ( 40% occupancy limit) and curbside pickup for retail . Next week the second leg of Phase 1 : labs, office space ( 25 % occupancy ) , car washes , hair salons, pet grooming and outdoor recreation facilities . Industry specific guidance was also issued for Phase 1 . A self- certification process to insure compliance with the State' s mandatory safety standards was put in place as part of the re - opening plan . They have included a list of industries for each phase of the re - opening . Phase 2 will commence on June 8th at the earliest, including : restaurants , lodging facilities, and more . It will be at least three weeks before each phase is instituted . The State will provide more information and specific recommendations in advance of the pivotal dates so businesses can prepare accordingly . Feedback was offered that , more advanced notice was needed for re - opening . Guidance for beaches has been refined . Local discretion is still retained by the individual Towns , to allow additional restrictions or going at a slower pace than the Governor provided . The www . brewster" ma . gov BoS 05 . 18 . 2020 Page 2 of 5 Doc ID : 9f2eab6e925eadf871029c8fcfOb799505a9dOe2 \\a\\\\�\\�a£ul $NT /'iii %0,6110, �9Town of Brewster Office of: 0 0 + �z Select Board 2198 Main Street Town Administrator 3 ' Brewster MA 02631 = 1898 Ie --� Phone : (508) 896= 3701 Fax : ( 508) 896 =8089 0V;+i///////N NIIIgot M1114111t1\\\\\�\\��\\\\ new advisory is "Safer at Home " and groups are still limited to no more than 10 people . The Barnstable County Regional Task Force will disseminate information across the Cape . They will be meeting twice a week for the foreseeable future , and is an entirely advisory group . Brewster' s local reopening Advisory Coalition is meeting as well . It is a mix of local officials , staff, health and human service members , and business owners in town . Town services remain unchanged from the last meeting two weeks ago . We are in the process of aligning our draft re - entry plan with guidance released by the State . The Mass Municipal Association ' s testimony to the State , asked for specific guidance for each of the facilities being local government specific . That has yet to be released , but hopefully is forthcoming . On May 7, 2020, the State allowed the re - opening of golf courses . Captains Golf Course re - opened to members only play on May 8, 2020 , Peter Lombardi recognized Mark O ' Brien for all his efforts to keep the course maintained , and to re - open so quickly . He went on to say the Golf Department budget projection is even better than was anticipated for revenue to date . The Brewster Covid Relief Fund has received over $ 23 , 000 in donations so far, with a generous donation of $ 20, 000 by one resident . The donations to the fund are tax deductible . There are 96 positive COVID49 cases identified in Town , with the majority of positive cases from Pleasant Bay Nursing Center . Wingate was officially closed last week as a step down center . Selectperson deRuyter spoke to business owners who would like to think outside the box . They found the zoning in Brewster constrictive of businesses and he was wondering what tools we have to help these businesses . Peter Lombardi said the Town will be looking at offering greater flexibility to businesses . Zoning questions can be sent to the Town Administrator or Ryan Bennett, the Town Planner . Selectperson deRuyter would like to suggest that businesses utilize the Special Event Venue Zoning Bylaw , Peter Lombardi gave an example of Kate ' s Seafood , who is asking if there can be picnic tables on the triangle across the street on Betty' s Curve . The Brewster Conservation Trust approved the use , as they are the deed holders of the property . Ocean Edge is looking for a tent permit allowing for a longer period of time . Selectperson Bingham asked if rentals are considered Lodging . Peter Lombardi said yes ; short-term rentals are still working under the same restrictions which can only be rented to individuals specifically working in a COVID- 19 related capacity . This will be opened up in Phase 2 , with restrictions . Selectperson Dickson noted that a resident mentioned the signage at the beaches, and to ensure they are visible both at the entrances and exits . Review and Vote on Updated 2020 Non - Commercial , Recreational Shellfish Regulations Peter Lombardi said these are relatively minor modifications made to our regulations . We have called out the fact that given the current conditions , folks need to exercise social distancing and face covering requirements as necessary . Selectperson deRuyter moved to amend the Non - Commercial , Recreational Shellfish Regulations as proposed . Selectperson Chaffee seconded . Roll Call Vote : Selectperson Chaffee — yes , Selectperson deRuyter — yes , Selectperson Bingham — yes , Selectperson Dickson — yes , Chair Whitney — yes . The Select Board voted 5 -yes 0- no www . brewster- ma . gov BoS 05 . 18 . 2020 Page 3 of 5 Doc ID : 9f2eab6e925eadf871029c8fcfOb799505a9dOe2 �\\��pu\�A ' I q`°'" : �9'��d Town of Brewster Office of: o a Select Board 2198 Main Street Town Administrator w I Brewster, MA 02631 = 1898 r -A GOA Phone : ( 508) 896=3701 4 Fax : ( 508) 896 =8089 Jwmpo to jqISO /y�4j/4// /pINIiIN1114111W\\\\0\��\\\\ Review and Vote on Removal of Seasonal Non = Resident Weekly Beach Permits and All Non = Resident Recreational Shellfish Permit Sales For 2020 Again , in order to ensure Covid49 related guidance was followed , limiting nonresidents to a daily pass or seasonal pass instead of a weekly pass gives the Town a higher level of control . Also , to limit the number of people in one location , non - resident shellfish permits are not recommended to be sold this season . Selectperson deRuyter moved to remove all Seasonal Non - Resident Weekly Beach Permits and all Non - Resident Recreational Shellfish Permits for 2020 . Selectperson Chaffee seconded . Roll Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes , Selectperson Bingham — yes, Selectperson Dickson yes , Chair Whitney — yes . The Select Board voted 5 -yes 0- no Discuss and Vote on Policy Questions from Lower & Outer Cape Communities Select Board Survey Peter Lombardi said the Lower and Outer Cape managers have been meeting regularly and at the last meeting, the Selectmen/Select Board Chairs joined to discuss policy issues . The Eastham Select Chair put together a survey and distributed it, focusing on Beaches, Short Term Rentals , and Restaurants to solicit feedback on different approaches . There are a few towns who are taking different approaches, but to see if they can align the approaches across the towns for cohesion . Selectperson Chaffee noted that the majority of the responses were from two towns only, so she does not feel it is an equal representation of the data . Individual Board members can respond if they would like, but no vote was required . Discuss and Vote on FY21 Personnel Bylaw Emplovees Fixed Rate and Salary Scale Susan Broderick explained that the proposed fixed rate and salary scale for the Personnel Bylaw employees is in the packet and encompasses our seasonal and part-time positions . The recommendations are reflected in the scales as well as the $ . 75 increase annually until minimum wage of $ 15 is met in FY23 . These are the recommendations by the department heads . The Building Commissioner is asking for a $ 1 . 00 increase per inspection for the part-time building inspectors . Selectperson deRuyter moved to adopt the pay scale as presented . Selectperson Chaffee second . Roll Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes , Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 5 -yes 0- no Announcement of Vacancy on Nauset Rexional School Committee and Solicitation for Letters of Interest Peter Lombardi said James O ' Leary announced his resignation effective as of Thursday . In order to fill the vacancy, the Select Board needs to appoint someone until the next ballot in the spring. If there is a write - in candidate at the next poll on June 23 , the Board may not need to appoint that vacancy as well Selectperson Bingham wanted to acknowledge and thank James O' Leary for all he has done for the Town . www . brewster- ma . gov BoS 05 . 18 . 2020 Page 4 of 5 Doc ID : 9f2eab6e925eadf871029c8fcfOb799505a9dOe2 0ooa�u6%%US lrys�T*N 'q °tt,o1+°a F Town of Brewster Office of: o •� •+• 95 Select Board 2198 Main Street Town Administrator o 1 Brewster, MA 02631 - 1898 V0 Phone : ( 508) 896- 3701 Fax : ( 508) 896 - 8089 y�%//�iIIY// HIIIMdI4ANN\\\�\��\\\` Vote on Revised Date for 2020 Town Meeting (Tuesday September 15 , 2020 ) The Boston Marathon is scheduled on September 14, and it is now a State Holiday . The 15th is the new date proposed to the Select Board . Selectperson deRuyter moved to schedule the Annual Town Meeting to Tuesday, September 15 , 2020 . Selectperson Chaffee seconded . Roll Call Vote : Selectperson Chaffee — yes, Selectperson deRuyter — yes, Selectperson Bingham — yes, Selectperson Dickson — yes , Chair Whitney — yes . The Select Board voted 5 -yes 0- no FYIs No discussion Topics the Chair did not Reasonablv Anticipate No discussion Future Meetings — Mav 20 (Joint with Board of Health ) . June 1 , June 15 , and June 29 , 2020 (Joint with Nauset Regional School Committee ) Adiournment Selectperson Bingham moved to adjourn the meeting at 7 : 15 pm . Selectperson Chaffee second . Roll Call Vote : Selectperson Chaffee — yes , Selectperson deRuyter — yes, Selectperson Bingham — yes, Selectperson Dickson — yes, Chair Whitney — yes . The Select Board voted 5 -yes 0- no Respectfully submitted , Beth Devine Approved : 08/03/2020 Signed . Date Selectperson Bingham , Clerk of the Board of Selectman Accompanying Documents in Packet : consent agenda items , CLC power point, covid updates , shellfish and beach memo , survey, bylaw pay information , fyis . Full packet on website for review httn : Urecords . brews term ma . fsov/weblliik/DoeView. aspa ? dbid=0 &id=123560 & ;) age= 1 & cr=1 www . brewsterwma . gov BoS 05 . 18 . 2020 Page 5 of 5 Doc ID : 9f2eab6e925eadf871029c8fcfOb799505a9dOe2 ' HELLOSIGN Audit Trail TITLE approved minutes FILE NAME Minutes 07062020 . pdf and 1 other DOCUMENT ID 9f2eab6e925eadf871029c8fcfOb799505a9dOe2 AUDIT TRAIL DATE FORMAT MM / DD / YYYY STATUS Completed Document History ®r 08 / 04 / 2020 Sent for signature to Cindy Bingham $ ENT 15 : 10 : 00 UTC (cbingham@brewster- ma. gov) from dkalinick@brewster- ma . gov 1P : 73 . 16 . 187 . 59 > 08 / 04 / 2020 Viewed by Cindy Bingham (cbingham@brewster- ma. gov) VIEWED 16 : 28 : 47 UTC IP : 73 . 167 . 234 . 228 08 / 04 / 2020 Signed by Cindy Bingham (cbingham@brewster- ma . gov) SIGNED 16 : 29 : 05 UTC IP : 73 . 167 . 234 . 228 0 08 / 04 / 2020 The document has been completed . COMPLETED 16 : 29 : 05 UTC Powered by V. HELLOSIGN