HomeMy Public PortalAboutA 2007-09-25 REC. & PARKS COMMISSIONCITY OF LYNWOOD
RECREATION & PARKS COMMISSION IEETING
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SEPTEMBER 25, 2007
5:00 P.M.
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CITY OF LYNWOOD
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CITY HALL COUNCIL CHAMBERS SEP 2 0 2007
11330 BULLIS ROAD AM PM
LYNWOOD, CA 90262
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(310) 603 -0220 �,�����✓�ti
— — — RECREATION & PARKS COMMISSIONERS —L
LORENE REED, CHAIRPERSON
DANIEL SALAZAR, VICE CHAIRPERSON
BETTE ESPESETH, COMMISSIONER
JULIO MENDOZA, COMMISSIONER
— — — RECREATION STAFF— — —
AUTRA C. ADAMS, INTERIM DIRECTOR OF RECREATION & COMMUNITY SERVICES
JOSE TREJO, INTERIM DEPUTY DIRECTOR
ANN LLANAS, MINUTES CLERK
- - - AGENDA- - -
I. CALL TO ORDER
II. INVOCATION
III. PLEDGE OF ALLEGIANCE
IV. ROLL CALL
V. AGENDA POSTING
VI. APPROVAL OF MINUTES - August 2007 & Special August Meeting
VII. CORRESPONDENCE
VIII. PUBLIC ORALS
IX. SCHEDULED MATTERS
A. SPECIAL EVENT BUDGET REPORT
X. STAFF REPORTS
A. FACILITY USAGE REPORTS (BATEMAN HALL) TO BE PROVIDED AT MEETING
B. DIVISION MONTHLY REPORTS (CTC, NATATORIUM SENIORS, SPORTS, YOUTH CENTER)
C. CURRENT PROGRAMS /ACTIVITY REPORT (ORAL REPORT BY RECREATION STAFF)
XI. COMMISSION ORALS
XII. ADJOURNMENT - THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD AT 5:00
P.M. ON TUESDAY, OCTOBER 23, 2007 IN THE LYNWOOD CITY HALL COUNCIL
CHAMBERS.
recreatn \commission agendas & minutes \recreation & parks 2007.September agenda & August minutes
CITY OF LYNWOOD
RECREATION & PARKS COMMISSION
MEETING MINUTES for AUGUST 28, 2007
1) Call to Order
The August 28, 2007 Recreation & Parks Commission meeting was called
to order at 5:14 p.m.
11/111) Invocation & Pledge
Mrs. Pearline Calderon gave the Invocation and the Pledge of Allegiance
was led by Vice Chairperson Daniel Salazar.
IV) Roll Call Chairperson Reed - Present
Commissioner Espeseth - Absent
Commissioner Mendoza - Present
Vice Chairperson Salazar - Present
V) Agenda Posting The Agenda was duly posted for the August 2007
meeting as prescribed by the Brown Act.
VI) Approval of Past Minutes Chairperson Reed requests that a motion be
made for approval of the minutes for the Recreation & Parks
Commission meeting held in July 2007. Commissioner Mendoza motions
that the minutes be approved. Vice Chairperson Salazar seconds the
motion. All Commissioners vote in favor of approving the minutes as
written and the motion is carried. Ayes: 3 Noes: 0
VII) Correspondence None
VIII) Public Orals Charles Wood, L.S.A. President is concerned about the
smelly water accumulating in the park near Birch Street. He also stated
that the maintenance crew is not edging the sidewalks and the grass is
growing up onto the sidewalks. Mr. Wood also complained about the
cleanliness of the restrooms on the weekends. Staff has no equipment
or expertise to clean the bathrooms so they were locked. They used to
be cleaned at 7 a.m. and again at 3 p.m. but this is no longer happening.
Mr. Wood also stated that Baseball is going well. The Soccer opening
was good. There were lots of teams in attendance. Daniel Salazar is
doing a fine job. Daniel is also a Soccer coach. Mr. Wood expressed his
continued interest in occupying a position on the Recreation & Parks
Commission. He stated that the new City Manager, Roger Haley used to
be a T -ball coach.
Public Orals - Continued
Irene Garcia also expressed her concern over mosquitoes breeding in
the park. She stated that she and Board Member Mendoza walk through
the park and have seen the standing water puddles, the grass growing
on the sidewalks. The restrooms have no usable toilet paper and there's
paper strewn all over the floor.
Mr. Trejo stated that the issue of standing water in the park has been
addressed with the Public Works Department. He stated that the whole
park has a drainage problem. The Public Works Department is doing a
survey of all of the problem areas in the park. Previously Trejo
thought that broken sprinkler heads were the culprits and were
responsible for causing the drainage problem. He stated that drainage
will be a priority issue with the new park.
Chairperson Reed stated that the sprinklers are set too high. She stated
that there is a broken water fountain at Hosler Middle School. She is
concerned about problems with the West Nile Virus. Mr. Wood stated
that the park is being over - watered. It should only be watered every
other day. Ms. Garcia stated that anyone can slip and fall. The City
should supply more trash cans as they are always full of trash. There is
litter everywhere. Mr. Trejo stated that patrons move the trash cans
throughout the park. Ms. Lien Stringfield stated that the population in
the park is high on the weekends and that causes the problems with the
restrooms. Vice Chairperson Salazar stated that Soccer and Baseball are
big programs and with both going on at the same time there are large
numbers of patrons using the facilities.
Pearline Calderon observed staff riding the gator at CVS twice. They
were not being responsible. She also saw them riding the gator behind
the Library. The City would be responsible if they were in an accident
or hit someone's car.
Ms. Calderon also commented on the great calendar provided by Mr.
Trejo. He stated that the Marketing Department was responsible for the
design. He also stated that the City is working with Plaza Mexico, St.
Francis Medical Center and the Chamber of Commerce to put together a
master citywide calendar of major events.
Public Orals - Continued
Chairperson Reed mentioned the tragic death of Bill, Margaret Araujo's
husband. Bateman Hall will be the site of the repast. A candlelight
prayer vigil planned at the Senior Center has been cancelled.
Chairperson Reed mentioned that all details are being worked out with
Mrs. Araujo. 'Someone close to her is working with the City. Burial info
will be given to everyone when it becomes available.
IX) Scheduled Matters
A. Special Event Budget Report - Mr. Trejo stated that he is unable to
provide a full report until the budget is approved and adopted.
X) Staff Reports:
A. Facility Usage Report - Attached for review. Chairperson Reed
stated that the Latino Chamber of Commerce no longer has a non - profit
status. She would like to know why they are using Bateman Hall. Mr.
Trejo stated that the Department will look into this. They will be
required to go through the application process. Chairperson Reed
requests that AARP be removed from the Facility Usage Report.
B. Division Monthly Reports - Mr Trejo to provide at meeting on
8/30/07.
C. Current Programs /Activity Report - Mr. Trejo announced the date
change for the 3 r Annual Los Amigos Picnic and Health Fair. The
date has been changed to 9/22/07. There will also be a ribbon -
cutting ceremony for the playground equipment in Los Amigos
Park on that same day.
XU Commission Orals (Please abide by the 3- minute time limit for each Commissioner)
• Commissioner Espeseth - Absent
• Commissioner Mendoza - Stated that he has mentioned the water
drainage problem in the park many times. He has been told that the
sprinkler heads are broken. He was happy to announce that the
dump area on Fernwood Avenue is currently being cleaned. This
area may be developed into a pocket park.
• Chairperson Reed - No comment
• Vice Chairperson Salazar - No comment
XIU Adjournment
The meeting was adjourned at 6:00 P.M. in a moment of silence for the
passing of Mr. William Araujo. The next regularly scheduled meeting will
be held on October 23, 2007 in the Lynwood City Hall Council Chambers.
CITY OF LYNWOOD
RECREATION & PARKS COMMISSION
SPECIAL MEETING MINUTES for AUGUST 30, 2007
U Call to Order -
A special meeting of the Recreation & Parks Commission was called to
order at 5:00 p.m. on August 30, 2007.
II /III) Invocation & Pledge
Chairperson Reed gave the Invocation and led the Pledge of Allegiance.
IV) Roll Call Chairperson Reed - Present
Commissioner Espeseth - Absent
Commissioner Mendoza - Present
Vice Chairperson Salazar - Present
V) Agenda Posting The Agenda was duly posted for the special meeting
held on August 30, 2007 as prescribed by the Brown Act.
VIII) Public Orals None
IX) Scheduled Matters
A. Commissioner Training Workshop -
Chairperson Reed stated that Vice Chairperson Salazar brought up a
good question, when he asked at a previous meeting, what the roles
and responsibilities of the Commissioners are. Mr. Jose Trejo, Interim
Deputy Director provided a leather folder with a blank tablet as well as
six handouts on various materials related to the responsibilities of the
Commissioners. The materials are: 1) Roles of a Commissioner, 2) Scope
of Commission, 3) Attendance 4) Review of Past Goals and Objectives,
5) The Brown Act, 6) Robert's Rules of Order. Once the City Clerk
updates information in the Commissioner's Handbook, copies will be
provided to the Commissioners. Mr. Trejo stated that some of the
materials are outdated and refer to a cable company that no longer
exists. In the past the City advertised many of their programs through
cable television. Chairperson Reed stated that we can make a
recommendation to Council to update Commission materials so they
can know where to better focus their attention as a Commission. She
stated that the Traffic and Parking Commission is recommending all
sorts of workshops for their commissioners.
Vice Chairperson Salazar read the document entitled "Responsibilities of
Commission ". Every Commissioner should follow these rules as outlined
in the handout.
Scheduled Matters
Some of the past goals of the Commission were to provide an Adult
Softball Program for the City of Lynwood and to improve
communication between staff and the Senior Advisory Board.
Mr. Trejo stated that the Department has been cutting back on special
event costs since 2002 and the budget is about one -third of what it used
to be. Plaza Mexico is more independent and established and they have
taken charge of Fiestas Patrias events. They no longer require as much
assistance from the City as they once did.
Mr. Trejo informs vice Chairperson Salazar that valuable information can
be found on the Internet for the California Parks and Recreation Society
(CPRS) and the National Recreation and Park Association (NRPA).
Various topics were discussed by the Commission: Anyone can be
removed from the Commission at Council's discretion at any time. The
organization of the Commission takes place in July. Meetings used to be
from 6 p.m. to 7 p.m. but were changed from 5 p.m. to 6 p.m. so that
Commissioners can attend the Block Watch meeting at 6 P.M. Robert's
Rules of order explain how meetings should be held and the procedures
that are to be followed. Chairperson Reed and Commissioner Mendoza
assist with planning of events, vice Chairperson Salazar is involved with
AYSO Soccer. Commissioner Mendoza stated that the Recreation & Parks
Commissioners should be notified of events before the Community
Affairs Commission is notified. Vice Chairperson Salazar stated that the
Recreation Commissioners are bypassed. Shouldn't events be coming to
the Recreation & Parks Commission for approval? Chairperson Reed
stated that citizens go directly to the Council for approval of requests.
They cited a Coach that didn't follow the rules - he went directly to
Council to request more space to play ball. vice Chairperson Salazar met
with Council Member Leticia Vasquez on people going over the heads of
the Commissioners. Mutual respect for positions and responsibilities is
needed. Mr. Trejo stated that there has been an improvement over the
years. Council used to override the Commission and give fee waivers to
all. Commissioner Mendoza stated that the role of the Recreation
Commissioners is to make recommendations to Council. He also stated
that the Commissioners are out in the community and they see more of
what goes on. Chairperson Reed stated that the Commission serves as
the eyes and ears of the Council. vice Chairperson Salazar stated that
sports program staff should be required to attend Recreation & Parks
Commission meetings.
XD Commission Orals (Please abide by the 3- minute time limit for each Commissioner)
• Commissioner Espeseth - Absent
• Commissioner Mendoza - Stated that he has mentioned the water
drainage problem in the park several times. He has been told that
the sprinkler heads are broken. Commissioner Mendoza is happy to
announce that the dump area on Fernwood Avenue is currently
being cleaned. This area may be developed into a pocket park in the
future.
• Chairperson Reed - Stated that the Senior Advisory Board Bylaws
were submitted to the City Council to read and file.
• vice Chairperson Salazar - He mentioned a leadership workshop on
9/12 for community leaders and an English workshop for parents on
9/13.
XID Adjournment
The special meeting was adjourned at 6:24 P.M. The next regularly
scheduled meeting will be held on September 25, 2007 in the Lynwood
City Hall Council Chambers.
BATEMAN HALL COMMITMENT AND ATTENDANCE -SEPTEMBER 2007
DATE
NAME
EVENT
ROOM
TIME
KITCH.
SEC.
ATTEND
FEE
FEE -W
SIGNED YIN
1 -Oct
Recreation
Exercise
1
5p -6p
no
no
15
15
Cardio Moves by Betty
Exercise
1
7p-8p
no
no
20
60
Human Resources
Association Meeting
VIP
9am -10a
no
no
8
15
2 -Oct
Pathwa /LUSD
CahAhsee Exams
and
8a -12p
no
no
Variable
80
Recreation
Yoga
1630a
-730a
no
no
4
15
Recreation
Exercise
1
5p-7p
no
no
15
30
Cardio Moves by Betty
Exercise
1
7p -8p
no
no
20
60
3 -Oct
Recreation
Yoga
1
630a -730a
no
no
4
Recreation
Exercise
15p
-6p
no
no
20
15
Pathwa /LUSD
CahAhsee Exams
and
8a -12p
no
no
Variable
80
Cardio Moves by Betty
Exercise
1
7p -8p
no
no
20
60
4-Oct
Rotary
Luncheon
1
I Oa-2p
yes
no
15
60
Recreation
Exercise
15p
-7p
no
no
15
Recreation
Yoga
1630a
-730a
no
no
4
Cardio Moves by Betty
Exercise
1
7p -8p
no
no
20
60
5 -Oct
Dark
6 -Oct
Maria Gomez
Reception
and
6p -12mid
yes
yes
400
1890
Cardio Moves by Betty
Exercise
1
8a -9a
no
no
20
60
Recreation
Exercise
1930a
-1030a
no
no
5
15
7 -Oct
Dark
8 -Oct
Home Interiors
Workshop
1
10a -2p
no
no
15
30
Recreation
Exercise
1
5p -7p
no
no
15
15
Cardio Moves by Betty
Exercise
1
7p -8p
no
no
20
60
_
9 -Oct
Recreation
Yoga
1
630a -730a
no
no
4
15
Recreation
Exercise
1
5p -7p
no
no
20
15
Cardio Moves by Betty
Exercise
1
7p -8p
no
no
20
60
10 -Oct
Recreation
Yoga
1
630a -730a
no
no
4
15
Recreation
Exercise
1
5p-7p
no
no
20
15
LA County
Cardio Moves by Betty
Workshop
Exercise
2
1
8a -3p
no
no
60
105
7p-Sp
no
Ino
20
60
11-Oct
Rotary
Luncheon
1
10a -2p
yes
no
15
60
Recreation
Exercise
15
-7p
no
no
20
15
Cardio Moves by Betty
Exercise
1
7p -8p
no
no
20
60
LA County
Workshop
2
8a -3p
no
no
60
105
Neighborwatch
Meeting
vip
5p-7p
no
no
5
15
12 -Oct
Dark
13 -Oct
Angeles City Association
26th Anniversary
and
8a -10p
yes
yes
400
725
Recreation
Exercise
1930a
-1030a
no
no
5
Cardio Moves by Betty
Exercise
1
8a -9a
no
no
20
60
Hilda Gomez
Quince
2
6p -12mitl
yes
yes
120
435
14 -Oct
Dark
15 -Oct
Home Interiors
Workshop
1
10a -2p
no
no
15
30
Recreation
Exercise
1
5p-7p
no
no
20
15
Cardio Moves by Betty
Exercise
1
7p -8p
no
no
20
60
16 -Oct
Recreation
Yoga
1
630a -730a
no
no
4
15
Recreation
Exercise
15p-7p
no
no
20
1 15
Cardio Moves by Betty
Exercise
1
7p -8p
no
no
20
60
La County Regislor Rec
Poll Workers Traning
2
9a -9p
no
no
100
180
17 -Oct
Recreation
Yoga
1
630a -730a
no
no
4
15
Recreation
Exercise
15p-7p
no
no
20
15
Cardio Moves by Betty
Exercise
1,7p-8p
no
no
20
60
LA County
Workshop
1
8a -3p
no
no
30
105
Human Resources
LD.A.
2
6P,
no
no
10
15
1SOct
Rota ,
Luncheon
1
10a -2
es
no
15
60
Recreation
Exercise
15p
-7p
no
no
20
15
1�� urza2oor �a 5� Nn1
BATEMAN HALL COMMITMENT AND ATTENDANCE -SEPTEMBER 2007
DATE
NAME
EVENT
ROOM
TIME
KITCH.
SEC.
ATTEND
FEE
FEE -W
SIGNED YIN
Cardio Moves by Betty
Exercise
1
7p-8p
no
no
20
60
City Managers
Council Clergy
2
9a -11a
yes
no
20
30
Latino Chamber
Meeting
2
6p.10p
no
no
30
60
19 -Oct
Lynwood Chamber
Halloween Dance
and
6p-12mid
yes
yes
400
500
105
20 -Oct
Leonorilda Pineda
Sweet 16
and
6p -12mid
yes
yes
400
1890
Cardio Moves by Betty
Exercise
1
8a -9a
no
no
20
60
Recreation
Exercise
1930a
-1030a
no
no
10
21 -Oct
David Hayes
Reception
and
6p -12mid
yes
yes
400
725
Marlene Come,
Reception
111
13G-6p
no
yes
60
300
22 -Oct
Home Interiors
Workshop
1
10a -2p
no
no
15
30
Recreation
Exercise
15p
-7p
no
no
20
15
Cardio Moves by 6 tty
Exercise
1
7p -8p
no
no
20
60
Recreation
Yoga
1630a
-730a
no
no
4
15
23 -Oct
Recreation
Exercise
1
5p -7p
no
no
20
15
Recreation
Yoga
1630a
-730a
no
no
4
Cardio Moves by Betty
Exercise
1
7p-8p
no
no
20
60
Human Resources E R Prepardness
2
8a -5p
no
no
10
135
Blockwatch
L Women's Commission
General Meeting
2
6p-8p
no
no
20
24 -Oct
Annual Health Fair
and
I la -3p
yes
no
250
80
Recreation
Yoga
1630a
-730a
no
no
4
15
Recreation
Exercise
1
5p-6p
no
no
20
15
Cardio Moves by Betty
Exercise
1
7p -8p
no
no
20
60
Life Line Screening
Health Care Screening
2
8a -5p
no
no
150
300
25 -Oct
Recreation
Yoga
1
630a -730a
no
no
4
15
Rotary
Luncheon
1
10a.2p
yes
no
1s
60
Recreation
Exercise
1
5p-7p
no
no
20
15
Cardio Moves by Betty
Exercise
1
7p -8p
no
no
20
60
Grants & Marketing
Gatsby Ball
and
6p -11
yes
yes
200
100
26 -Oct
Dark
27 -Oct
Maria Gonzalez
Quince
and
6p -12mid
yes
yes
400
1890
Cardio Moves by Betty
Exercise
118a-9a
no
no
20
60
Recreation
Exercise
1930a
-1030a
no
no
10
15
28 -Oct
Nuevo Amancer
Annual Dinner
and
6p -12mid
yes
lyes
400
725
'PENDING DATES
0
TOTALATTENDANCE
4905
INDICATES FEE -BASED
TOTAL FEE
11225
TOTAL FEE WAIVED
1515
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