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HomeMy Public PortalAboutSelect Board Meeting Packet - 08.17.20Town of Brewster Select Board 2198 Main St., Brewster, MA 02631 townadmin@brewster-ma.gov (508) 896-3701 MEETING AGENDA Remote Participation Only August 17, 2020 at 6:00 PM Select Board This meeting will be conducted by remote participation pursuant to Governor Baker’s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The Town has established specific emailMary Chaffee addresses for each board and committee so the public can submit comments either before or during the meeting. To submit public commentChairor questions to the Select Board, please email: selectboardmeeting@brewster-ma.gov. To view the: · Live broadcast: Tune to Brewster Government TV Channel 18Benjamin deRuyter · Livestream: Go to www.livestream.brewster-ma.gov Vice Chair · Audio/video recording: Go to www.tv.brewster-ma.gov Cynthia Bingham Clerk 1.Call to Order 2.Declaration of a QuorumDavid Whitney 3.Meeting Participation Statement 4.Recording StatementEdward Chatelain 5.Public Announcements and Comment: Members of the public may address the Select Board on matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda. 6.Select Board Announcements and Liaison Reports 7.Town Administrator’s Report 8.Consent Agenda Pages 2-46Towna.Approval of Minutes - May 4, May 20, June 1, June 9, and June 17, 2020Administrator b.Appoint Rebecca Alvin and Robert Melson to Brewster Cultural CouncilPeter Lombardi c.Appoint Lemuel Skidmore to the Water Commission Assistant Town d.Appoint Sue Skidmore to the Recycle CommissionAdministratorse.Waiver of Building Permit Fee request: Arts Empowering LifeSusan Broderick f.Waiver of Building Permit Fee request: Captain’s Golf Course Solar ProjectsDonna Kalinick g.Waiver of Transfer Station Fees: Save Blueberry Pond Association h.Vote to Temporarily Suspend Select Board Policy 36: Prohibition of MeetingsExecutive Assistant Conflicting With Town Meetings or Elections, for the date of September 1stto the Town Administrator 9.Update on Latest Coronavirus Developments and Review of Current State & Local Guidance/Directives Pages 47-136Robin Young 10. Discuss and Vote on Potential Reduction of Town Meeting Quorum Pages 137-143 11. Review and Vote on Revised Select Board Policy Regarding Campaigning on Public Property Pages 144-146 12. Vote to Open 2020 Town Meeting Warrants, Vote on Proposed Changes and/or Additions to Warrant Articles, and Vote to Close and Post the Warrant Pages 147-157 13. Review Results of 2020 Select Board Annual Retreat and Potential Approval of FY21-22 Select Board Strategic Plan Pages 158-210 14. For Your Information Pages 211-246 15. Matters Not Reasonably Anticipated by the Chair 16. Questions from the Media 17. Next Meetings: September 12 and September 21, 2020 18. Adjournment Date Posted:Date Revised:Received by Town Clerk: 08.13.2020 08.14.2020 08.14.2020 Brewster Select Board Meeting of August 14, 2020 Consent Calendar Items 1 A. Approval of Minutes- May 4, 2020, May 20, 2020 and June 17, 2020 ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve these minutes. B. Appointments- Brewster Cultural Council, Water Commission  Brewster Cultural Council- Rebecca Alvin and Robert Melson  Water Commission- Lemuel Skidmore  Recycle Commission-Sue Skidmore ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve these appointments. C. Waiver of Building Permit Fee Request: Arts Empowering Life Attorney Kanaga, on behalf of Arts Empowering Life, has requested a building permit fee waiver in the amount of $13,400.00. ADMINISTRATIVE RECOMMENDATION The Board should discuss their fee waiver policy. D. Waiver of Building Permit Fee Request: Captain’s Golf Course Solar Projects The Town has a lease with DSD to install solar carports at the Captain’s Golf Course and Driving Range. The total amount to be waived in building permit fees would be $8,664.00. The Select Board policy regarding Town projects is included. ADMINISTRATIVE RECOMMENDATION The Board should discuss their fee waiver policy. E. Waiver of Transfer Station Fees: Save Blueberry and Sols Pond Yard Sale The Save Blueberry and Sols Pond annual yard sale will occur on August 22 nd. The organization is requesting a waiver of transfer station fees for items that are not sold. ADMINISTRATIVE RECOMMENDATION The Public Works Superintendent supports this request. 3. Vote to Temporarily Suspend Select Board Policy 36: Prohibition of Meetings Conflicting With Town Meetings or Elections, for the date of September 1, 2020 As both voting by mail and early voting are options for this election and public meetings are still being held remotely, the Town Administration office is requesting that the Board temporarily suspend Policy 36. Since only one virtual meeting can be held at a time and more Committees are meeting, scheduling has become challenging. ADMINISTRATIVE RECOMMENDATION We recommend the Board approve the suspension of Policy 36 for the date of September 1, 2020. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05.04.2020 Page 1 of 7 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD MEETING DATE: May 04, 2020 TIME: 6:00 PM PLACE: Remote Call In ALL PARTICIPANTS ARE PARTICIPATING REMOTELY: Chair Whitney, Selectperson Bingham, Selectperson deRuyter, Selectperson Chaffee, Selectperson Dickson, Town Administrator Peter Lombardi, Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, Robin Young, Chuck Hanson, Colin O’Dell Call to Order Chair Whitney called the meeting to order at 6:00 pm and read the information on conducting the meeting remotely. Executive Session Chair Whitney stated that the Board would be going into Executive Session to discuss strategy with respect to collective bargaining as an open meeting may have a detrimental effect on the bargaining position of the Town; SIEU Local 888, OPEIU Local 6, IAFF Local 3763, and Brewster Police Unions and to conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel; Personnel Bylaw. Selectperson deRuyter moved that the Board go into executive session at 6:02 pm to discuss strategy with respect to collective bargaining as an open meeting may have a detrimental effect on the bargaining position of the Town; SIEU Local 888, OPEIU Local 6, IAFF Local 3763, and Brewster Police Unions and to conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel and to return to open session; Personnel Bylaw, Selectperson Chaffee second. Selectperson Chaffee recused her self from discussion. Chair Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes. The Board vote was 4-yes, 0-No and each member declared that no other person is present and/or able to hear the discussion at the remote location Citizens Forum No discussion. Select Board Announcements & Liaison Reports Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05.04.2020 Page 2 of 7 Office of: Select Board Town Administrator No discussion. Town Administrator’s Report Mr. Lombardi updated the Select Board that $15,000.00 of grant funding was awarded to the Town of Brewster from the Community Compact Forum for the Human Resources Audit. The Open Space and Recreation Plan is set to expire. They have posted a survey on the website for resident input on what they would like the priorities and goal settings for the next plan to include. The Millstone community housing project survey has been launched on the website as well. Consent Agenda Acceptance of Gift: Two Handheld Electrostatic Sprayers from Friends of Captains Golf Course Authorization to Allow Cape Light Compact to Renegotiate Municipal Power Supply Contract Selectperson deRuyter moved the consent agenda for discussion, Selectperson Chaffee second. Selectperson deRuyter would like the results of the renegotiation of the Municipal Power Supply Contract brought back to the Board. Mr. Lombardi noted that the vote tonight allows the Cape Light Compact to negotiate the contract on behalf of the Town. The Select Board voted 5 -Yes 0-No in favor of the consent agenda. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. Update on Cape and Vineyard Electric Cooperative Round 4 S olar Projects at Captains Golf Course and Vote on Recommended Changes to Terms of Lease Agreements The lease agreements for these projects were executed by the Board in 2019. There are 4 active solar projects in Round 4, at the Fire Station, Captain’s Golf Course and the Water Department. The Town and the new developer will need to renegotiate the lease agreement. The upfront costs for interconnection will be carried by the developer, and that will be deducted from the Town’s annual revenue. The tentative agreement for consideration would stand at $1000.00 per $10,000 deduct and $100,000.00 of annual revenues to the Town for the next 20 years. The Commonwealth has a “smart solar program” which Mr. Lombardi would like to enroll in soon to maximize the revenue incentives. Selectperson Chaffee is in support of the agreements. Selectperson deRuyter thanked all who have been participating in this process. He is concerned about the dollar figures in the agreements for rental fees which are greatly reduced over $10,000. In the future he would a stronger negotiation on these costs. Selectperson Bingham noted this has been an 18 year process, and she is glad it is finally coming to a conclusion. Selectperson Dickson noted that the interconnect fee is a source of ill feelings for him as well, but it supportive of the projects. Chair Whitney thanked the Energy Committee for their hard work on the projects. Selectperson Chaffee moved to accept the recommended changes to terms of lease agreements, Selectperson Bingham second. The Board voted 5- Yes 0-No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05.04.2020 Page 3 of 7 Office of: Select Board Town Administrator Presentation on Revised Golf Department FY20 Budget Projections and Proposed Changes to FY21 Budget, and Vote to Amortize Anticipated FY20 Golf Deficit over FYs 21-23 – Mark O’Brien and Anne O’Connell Mark O’Brien thanked the Friends of Captains for their donation of sprayers to disinfect the golf carts to put them into operation. The original proposed FY21 budget has been affected by Covid-19 shut down of the golf course. The various scenarios have been given to the Board in spread sheet form. They are projecting a FY20 $322,398.00 deficit. The first phase of opening in May would be restricted to members only, walking the course. June play would hopefully include non-members and cart usage. All would follow the best practices and guidance documents of the PGA and the State for re-opening, and noted that the opening situation is very fluid at this time. Spending has been reduced to imperative needs only, and seasonal hiring has been kept to a minimum. Mr. O’Brien discussed the membership fees and the reduced amount projected. Selectperson Chaffee asked if Freeman’s Grille was going to be open at all. Mr. O’Brien was hopeful they would be able to open for take-out in June possibly, and they would work with the Health Department on the logistics and protocols if they chose to do so. Selectperson deRuyter was most concerned with the seasonal pass revenue for FY20, and how to treat the deficit. He would not be supportive of a transfer from other resources to cover the deficit, and is in favor of paying it over the next 3 years with future Golf fund surplus. Selectperson Bingham asked logistical questions regarding the hiring of additional staff, how the course has been maintained, and the operation of restroom facilities. Mr. O’Brien noted the grounds have been kept maintained, more staff will be needed and they will have to wait to see on the restrooms. Selectperson Dickson reiterated and confirmed that the Town will amortize the deficit over (up to) 3 years, starting in FY21. Mr. Lombardi thinks there will likely be similar legislation passed next year for FY21. Selectperson Dickson noted that the intention of the Golf department is to at least a break even as an operation, even in these uncertain times. He is confident that in the long run , the course will be financially viable and that it is a main asset to the Town. Mark O’Brien reviewed the original versus updated FY21 projections with the Board including; membership fees, green fees, and driving range fees. Expense line items are reduced with removal of new staffing wages, contractual obligations, operating expenses, and pro - shop inventory. The projected FY20 deficit will need to be included in the FY21 budget. The bottom line is hopeful to be positive, but by a small margin. This will leave little room for error and in the event that there is a FY21 deficit, hopefully it will be able to be amortized, similar to FY20 legislation. Selectperson deRuyter asked if the statute currently included FY21. Mr. Lombardi noted that it was not, but is hopeful that they will have a similar legislation passed for FY21 for budgetary deficits. Selectperson deRuyter noted the uncertainty of the projected green fees revenue. Mr. Lombardi noted the revenues will be able to be adjusted again in July, after the restrictions might be lifted, as they will be able to budget to actuals versus predictions. Selectperson deRuyter moved to vote to authorize the golf deficit be amortized over three years and to be paid by the Golf fund, Selectperson Dickson second. The Board voted 5-Yes 0-No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05.04.2020 Page 4 of 7 Office of: Select Board Town Administrator Discuss and Vote on Potential Reduced Voting Hours for June 2020 Local Election, and Sign Election Warrant – Colette Williams, Town Clerk Colette Williams requests the reduction of polling hours, as she is concerned of being able to secure enough workers for the election polling, as well as for the health and safety of the workers. They are running a robust campaign on “vote by mail” and there are no major articles on the warrant. S electperson Chaffee is in favor of making it as easy as possible to encourage residents to vote by mail, to both encourage their safety and protection. Selectperson deRuyter is supportive, especially since there are no contested races, and hopes that all voters avail themselves to the vote by mail option. Selectperson Bingham and Dickson are both fully supportive. Chair Whitney asked when they would see a sample ballot. Ms. Williams hopes within a week’s time. Selectperson Chaffee moved to reduce voting hours for the June 2020 local election, Selectperson deRuyter second. The Board voted 5-Yes 0-No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. Selectperson deRuyter moved to sign the election warrant, Selectperson Chaffee second. The Board voted 5 - Yes 0-No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. Discussion and possible adoption of M.G.L. c.110G, regarding the use of electronic signatures by Board members pursuant to Amendment 13-7 to the Massachusetts Deed Indexing Standards 2018, effective April 17, 2020 Mr. Lombardi spoke to State officials and members of the Department of Revenue regarding the use of electronic signatures for documents. The Board needs to take a formal vote to accept the electronic signature platform. Selectperson deRuyter moved that the Brewster Board of Select accepts the adoption of M.G.L. c.110G, regarding the use of electronic signatures by Board members pursuant to Amendment 13 -7 to the Massachusetts Deed Indexing Standards 2018, effective April 17, 2020, Selectperson Bingham second. The Board voted 5-Yes 0-No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. Discuss and Vote on Extension of 2019 Resident Recreational Shellfish Permits until June 30, 2020 Mr. Lombardi reviewed the previous conversation that the Board had about beach access and Permit office operations for this summer. In allowing the prior year’s shellfish permits to be extended until June 30, 2020, this would bring them concurrent to the current expiration date of recently approved Beach Parking permit extension, and the annual Transfer station permit. This would greatly reduce the burden of the Permit office for processing, as that staff will be working in a limited capacity due to Covid -19 orders set forth by the Governor. Selectperson deRuyter moved to extend the 2019 resident recreational shellfish permits until June 30, 2020, Selectperson Chaffee second. The Board voted 5-Yes 0-No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. Overview of new Brewster COVID Relief Fund and Vote on Proposed Committee Charge Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05.04.2020 Page 5 of 7 Office of: Select Board Town Administrator Internally, a COVID Relief fund has been established to create a local fund specific to Brewster for residents and businesses to donate, to assist those in need. It has been set up as a separate expendable trust, and has been posted on the website. They are working on developing eligibility requirements, general process of assistance of application, staff review, committee review, and payment allocation. A 7 member committee will be comprised of a member from each the Select Board, Affordable Housing Trust, the COA Board, Health and Human Services Committee, the COA Director, an Assistant Town Administrator and one member at large. Resident have the ability to donate online or drop off a check at Town Hall. Selectperson Chaffee asked if this is a tax deductible donation. It is not as it is not a 501c3. Selectperson deRuyter asked if a municipality could use a 501c3 as an intermediary to make these donations tax deductible. Mr. Lombardi will look into that. Selectperson Bingham is very supportive, as is Selectperson Dickson. He noted that donations to the school were tax deductible, so it would make sense that to a municipality would be as well. Mr. Lombardi noted that most often those funds are set up through a “friends of” 501c3 group. Selectperson deRuyter moved to accept the proposed committee charge, Selectperson Chaffee second. The Board voted 5-Yes 0- No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. Update on Latest Coronavirus Developments and Review of Current State & Local Guidance/Directive s The current advisories were all extended until May 18, 2020.There were no changes to the Essential Services Order. The Governor created a Re-Opening Advisory Board, to be led by the Lt. Governor. Local discretion can be implemented to further restrict the Governor’s orders. Last Friday Gov. Baker issued the face coving order to be implemented as of May 6, 2020, with the local availability to issue up to a $300.00 fine for non - compliance. The Board of Health will address the specific issue of enforcement, with a strong push on education of residents. The Re-Opening Advisory Board, is also going on at the local level. Barnstable County launched a regional task force that Mr. Lombardi will be serving on. Guidance for visitors was created and posed on the website. The Lower and Outer Cape Managers and Health Directors have met and will be meeting in the upcoming weeks to discuss policy matters. Town services remain unchanged from the last meeting, working remotely. DPW staff is back working out in the field. Town offices have been closed for 7 weeks and residents can view all services and how to access them on the website. Return to work procedures are being drafted over the next few weeks. Tax bills have been sent out, and are due June 1, 2020 – extended by a month. The Town has contracted with a Lock Box service, to process payments more efficiently. Mr. Lombardi noted that even though the positive Covid -19 cases in Brewster remain low, each one of those infected are someone’s loved one. This is the reason they need to continue to abide by the orders and continue to keep themselves safe. Selectperson Bingham is concerned with local businesses’ ability to enforce their customers abiding by the State orders. Communication will be increased with the local community. The Board of Health will take up the fee schedule for fines in the event there are violations issued or fines imposed. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05.04.2020 Page 6 of 7 Office of: Select Board Town Administrator Discuss and Vote on Expanded List of Town Boards and Committees Eligible to Meet Remotely The current list of those eligible to meet remotely is the core regulatory boards and committees. Additional Boards and Committees would like to meet, such as the Golf Commission, who were not allowed to meet and therefor was not a part of the Golf Department budget discussions. Mr. Lombardi read a list of additional boards and committees to add to the eligible list. Only one committee will be able to meet at once, and a schedule will be determined. Update on Community Stakeholder Conversations and Proposed Brewster Reopening Advisory Coalition A series of discussions have been held with key stakeholders in the community. This was both to disseminate information and collect feedback. Mr. Lombardi would like to put together a broad coalition, with the specifics noted in his memo included in the packet. They would include a facilitator. The focus of the group is to review what is happening at the State and County level, and to reach out to their constituencies for feedback. Then clarify jurisdictions and approach, as well as develop a priority list of needs and responses. All of the members of the Select Board were supportive of the effort, with no questions. Vote to Open Spring 2020 Town Meeting Warrants, Vote on Proposed Changes and/or Additions to Warrant Articles, and Vote to Close Warrants Selectperson deRuyter moved to open the Spring 2020 Town Meeting Warrants, Selectperson Chaffee second. The Board voted 5-Yes 0-No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. No additional changes have been made to the warrant. Selectperson deRuyter moved to close the warrant, Selectperson Chaffee second. The Board voted 5-Yes 0-No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The FY21 fiscal year end bookkeeping will need to be closed. They may need to shift articles on the special Town Meeting warrant, in order to close the FY20 finances. Discussion and Vote on Potential Alternative Town Meeting Date(s) Mr. Lombardi included a memo in the Select Boa rd packet, which states the Town has the discretion to hold town meeting after the May 30th date. The Town is also allowed to continue operating on a 1/12 FY21 budget, if they have not yet held a Town Meeting. They are recommending scheduling the annual Town Meeting for September 14, 2020. The next Town Meeting would be held in May, deferring all capital article until then. Selectperson deRuyter moved to schedule the Annual Town Meeting on September 14, 2020, Selectperson Chaffee second. The Board voted 5-Yes 0-No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. FYIs No discussion Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05.04.2020 Page 7 of 7 Office of: Select Board Town Administrator Topics the Chair did not Reasonably Anticipate No discussion Future Meetings – May 20 (Joint with Board of Health), June 1, June 15, and June 29, 2020 (Joint with Nauset Regional School Committee) Adjournment Selectperson Bingham moved to adjourn the meeting at 7:15 pm. Selectperson Chaffee second. The Board voted 5-Yes 0-No. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. Respectfully submitted, Robin Young Approved: _______________ Signed: _______________________________________ Date Selectperson Bingham, Clerk of the Board of Selectman Accompanying Documents in Packet: consent items, cvec lease changes & financials, golf budget sheets, election information, electronic signature bulletin, beach & shellfish memo, corona updates, advisory coalition memo, town warrant, full packet on website http://records.brewster- ma.gov/WebLink/DocView.aspx?dbid=0&id=122690&page=1&cr=1 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05.20.2020 Page 1 of 3 Office of: Select Board Town Administrator MINUTES OF THE JOINT SELECT BOARD & BOARD OF HEALTH MEETING DATE: May 20, 2020 TIME: 7:00 PM PLACE: Remote Call In ALL PARTICIPANTS ARE PARTICIPATING REMOTELY: Chair Whitney, Selectperson Bingham, Selectperson Chaffee, Selectperson Dickson, Town Administrator Peter Lombardi, Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, Robin Young, Julian Cyr, Tim Whelan, Sarah Peake, Amy von Hone, Tammi Mason, Sherrie McCullough, Joe Ford, Lucas Dinwiddie, Carmen Scher zo, Annette Graczewski, Penny Holeman Call to Order Chair Whitney called the Select Board meeting to order at 7:00 pm and read the information on conducting the meeting remotely. Chair Graczewski called the Board of Health meeting to order at 7:01pm. Joint Select Board and Board of Health Discussion on State Reopening Plans, Updated Guidelines and Orders, and Potential Impact on Town Services and Policies (including updates from State Senator Cyr and State Representatives Peake and Whelan) Tim Whelan updated the Select Board and the Board of Health on what the legislation has been doing as far as communicating the feedback from residents, and how they have advocated on behalf of the communities to the State level government. The use of beaches was given as an example, on how the state decided to give the local municipalities leeway on how to oversee and best handle how to open the beaches on a local level for their needs. Everyone is working for a safe and healthy reopening of Cape Cod. Julian Cyr noted that the delegation has visited all the Select Boards on the Cape to connect with the municipalities which are key in re-opening as one voice. The re-opening advisory board is working, and will continue to revise the re-opening plan based on surveillance of the phases. Each phase is 3 weeks, so the State can capture the data on the virus spread, work on implementing the plan and communicating it to the public. Following the 4 protocols; cover your face, wash your hands frequently, minding social space and staying watchful for symptoms and staying home when sick. Phase one will include the reopening to construction, manufacturing, curbside retail, personal services, and worship. Phase two could potent ially begin June 8. Mandatory safety practices for all sectors are available on mass.gov. Enforcement is delegated to the local Department of Health and the MA Board of Health and Public Standards. They will be elevating concerns to the Governor and the advisory board. Communication of rules and precautions to seasonal visitors is easie r when all towns have the same rules in place. Sarah Peake feels that the crisis management phase has passed, and we are now in the guidance and re-opening stage. The public stayed home the end of March, April and beginning of May so Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05.20.2020 Page 2 of 3 Office of: Select Board Town Administrator that we can cautiously re-open. It is public health data that guides the re-opening phases. The biggest marker of success is children being able to return to school in the fall. The vast medical ta lent in MA is assisting the Governor on how to proceed on re-opening. They are looking for science driven decisions, to the degree different communities are making different decisions, each will be the markers the administration is looking to. Resources available to the public are signage for the best practices for reopening. In reguards to beach policies/management; each town can manage as best suits them, with the understanding that d ecisions they make on individual communities have an effect on the neighboring communities. Sean O’Brien of the Barnstable County Health has hired 3 additional Health Agents. There are regional efforts to share materials. Selectperson Chaffee thanked the legislative delegation, and appreciates their advocacy. Public Health has been degenerated due to funding. Local Health Agents are doing great with the limited resources they have. At the Assembly of Delegates meeting, they have discussed the work load and burden at their level. There have been conversations about increasing the people on the ground for communication and enforcement. Julian Cyr explaned that the Senate has a Covid-19 working group, however reopening implementation and enforcement is a local level task. Businesses have to do the initial work of submitting their business plans. As a commonwealth and society, we have not kept up our public health agencies to prope r need. He will fight for additional funding for public and local health. Selectperson Dickson asked about the transition from phase 1 to phase 2, and how much lead time will be given for the businesses to prepare? Tim Whelan answered that on Monday, the State released framework for everything through phase 4, however they are going to have to be flexible going forward. Logistics can be frustrating with the unknown. Lead time is important and to watch what the trends are. Board of Health member Carmen Scherzo wants to know when there will be diagnostic testing to find asymptomatic carriers. Julian Cyr remarked that the logistics of the tracing is still difficult and is hoping the December date given is overestimated. Getting the testing and approval is in process, but there are privacy considerations as well. In hot spots, they have open testing to anyone who wants to be tested as being tested is prioritized in harder hit communities. Joe Ford had no questions. Penny Holeman is hearing wonderful optimism in opening, as she has observed about 80% are making a good effort. The other 20% are putting their own personal needs first. She asked is there any sort of consistent messaging from the State, so the same message is heard and reinforces the behaviors needed to be followed? Tim Whelan feels that the communication has been consistent and good. The Governor has almost daily press conferences and the mass.gov website is updated daily as well. He stated that it is still the United States of America, where people can make personal decisions. They can enforce regulations, however not guidelines. Personal choice can be coupled with personal responsibility for a Regulations vs Guideline balance. If data moves upward, then regulations will become stricter. Ms. Holeman would like to see more positive messaging. Julian Cyr pledged that he will find resources for small businesses. Sarah Peake offered that ambassadors have been appointed in other towns to communicate local municipal regulations and guidance. Lucas Dinwiddie feels that this is an increased work load for any department. He asked Health Director Amy VonHone if her workload was increased, and if the Select Board had any budgetary freedoms to provide additional hires to support the health department. He then asked Julian Cyr what financial aid will look like from the State. Senator Cyr is unclear what support from the State looks like, and is not sure what Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05.20.2020 Page 3 of 3 Office of: Select Board Town Administrator the amount for Brewster is. There is a 75% reimbursement for Covid related costs from FEMA, however the Commonwealth is looking at a $5 billion dollar revenue gap, which is double of the great recession gap. With little Federal financial help, the aid could be very limited, and without a Federal stimulus this will be very difficult. It is crucial to the Commonwealths ability to assist or triage local municipalities. Ms. Graczewski asked for insight on the Travel advisory in phase 1, as residents from outside MA are urged to 14 day quarantine, which will continue to phase 2. Topics the Chair did not Reasonably Anticipate No discussion Future Meetings –June 1, June 15, and June 29, 2020 (Joint with Nauset Regional School Committee) Adjournment Selectperson Chaffee moved to adjourn at 7:57pm, Selectperson Dickson second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 5-Yes 0-No. The Board of Health continued their meeting. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 06-01-20 Page 1 of 6 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD MEETING DATE: June 1, 2020 TIME: 6:00 PM PLACE: Remote Call In ALL PARTICIPANTS ARE PARTICIPATING REMOTELY: Chair Whitney, Selectperson Bingham, Selectperson deRuyter, Selectperson Chaffee, Selectperson Dickson, Town Administrator Peter Lombardi, Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, Robin Young, Call to Order Chair Whitney called the meeting to order at 6:00 pm and read the information on conducting the meeting remotely. Citizens Forum No discussion. Select Board Announcements & Liaison Reports Selectperson Dickson read a prepared statement: As elected leaders, we sometimes are compelled to speak out on issues that affect not only Brewster, but our region, our state, and our nation. Tonight, we express our outrage over the death of George Floyd, and over the persistence of discrimination based on race and ethnicity in our country. We have struggled with this since the killing of Michael Brown in 2014, since the beating of Rodney King in 1991, since the murder of Emmit Till in 1955, since the United States was founded on an institution of slavery. The legacy of the multitude of deep injustices infects the soul of America, and the tragedy of George Floyd’s death brings back into the light the problems that we too often and too quickly allow to fade into the shadows. Black Lives Matter, and this is important because throughout our history, and still today, there are many circumstances such as the George Floyd tragedy, when the life of a person of color has been treated as if it did not. In 2017, soon to be Chief Eldredge organized a forum for our community to discuss race and policing. It was a well attended and well received event in the library. Our police department issued a pamphlet that year making clear our policy against racial profiling in any form. And Brewster that same year took action at Town Meeting to protect immigrants regardless of legal status. In the current national climate, we seek to take additional steps to address disparities of all kinds in our community. We pledge to make these a renewed and ongoing focus in our deliberations and our decisions. We were elected to serve our community. Doing what we can to make Brewster more just and equitable is our mission. Thank you. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 06-01-20 Page 2 of 6 Office of: Select Board Town Administrator Town Administrator Lombardi spoke to Chief Eldredge who wishes to create a working group on diversity inclusion issues in the Town of Brewster. More details will follow. The Board could vote to post/publish the statement as a joint statement from the Town of Brewster. Selectperson Chaffee noted this could fall under Topics Not Anticipated by the Chair. Selectperson Chaffee moved to publish the statement, Selectperson deRuyter second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 5-Yes 0-No. Selectperson deRuyter announced that the Brewster Affordable housing trust will meet this Thursday June 4, 2020 and will be recorded and broadcast. Town Administrator’s Report All board and committee meetings will be live broadcast. Comments can be sent before or during a meeting to the meeting boards and committee via an email address that will be specific to each committee. Consent Agenda  Approval of Joint BoH/SB March 16, 2020 Meeting Minutes & Regular March 16, March 18, and March 30, 2020 Meeting Minutes  Signature on Secure Storage Landlord Consent for Mortgage Refinancing – Seamus Woods  Vote Order of Assessment of Betterment of North Pond Drive  Appointments: Cultural Council – Richard Perry Selectperson deRuyter moved to approve the consent agenda as recommended by Admininitration, Selectperson Bingham second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 5-Yes 0-No Update on Community Compact Grant Application for Drummer Boy Park Master Plan Update, and Discuss & Vote on Coastal Zone Management Coastal Resiliency Grant Application for Assessment, Design, and Engineering for Elevated Boardwalk to Wing Island The Select Board identified updating the strategic plan for Drummer Boy Park as a goal at their retreat last spring. CDM Smith developed a scope of work, with a cost estimate of $33,000.00 to look at property, evaluation of existing conditions and working with a master plan committee to develop alternatives for the property and cost estimates. There will be a robust public outreach in the scope of work, meetings and presentations. A funding plan will be developed. Chris Miller noted that the Town purchased the adjacent property to Drummer Boy, which runs down to the Coastal bank. The goal was to create costal access for the public. Wing Island is only accessed by a boardwalk on the marsh, which is inaccessible at high tide. This project would include an elevated boardwalk that would make accessibility better. The grant deadline is June 14. Selectperson Chaffee is excited they are updating the master plan, and is fully supportive of the project. Selectperson Bingham noted there are 6 plans in the packet. One of the options was accepted and adopted previously, and that will be used to move forward. The handicap accessibility grant funding will be used to Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 06-01-20 Page 3 of 6 Office of: Select Board Town Administrator pave the path at Drummer Boy Park this September. A local boy scout is making benches for the path. Selectperson deRuyter moved to approve the submittal of the grant, Selectperson Chaffee second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 5-Yes 0-No. Selectperson deRuyter moved to sign the letter of support, Selectperson Chaffee second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 5-Yes 0-No 6:15pm Public Hearing: Review and Vote on Daley Shellfish Grant Expansion Brian Daley was approved by the Select Board to add additional acreage to his shellfish grant. The state found eel grass at the proposed expansion site. Upon the survey they found additional space; .23 acre on the other side of the grant can be used for the expansion. The Select Board needs to approve this location for the expansion. Chris Miller recommends the approval of the expansion. If the eel grass moves on in a few years, they can reconsider adding more acreage. Selectperson deRuyter abstained from the conversation and vote. Selectperson Bingham moved to approve the Daley Shellfish Grant Expansion, Selectperson Chaffee second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 4-Yes 0-No 1-Abs. Discuss and Vote on Brewster Historical Society Farmers Market Curbside Pick-up Service at Drummer Boy Park for Summer 2020 With the restrictions this year, the farmers market will not be able to be held as in years past. This spring they started Farmer’s Market to-go. It’s a delivery of the markets items to customers. Now they wish to transition to a pick-up model. Using a signboard they would advertise in the front of the park. Using the driveway and circle in Drummer Boy Park for pick up by the customers. There was no way to fundraise this spring, and they cannot open the windmill and museum safely. The regulations for farmers market are very restrictive and will not change this summer. The Farmer’s Market staff want to operate safely. As they are considered essential they do not fall under the next agenda item. Selectperson Chaffee moved to allow the Brewster Historical Society Farmers Market Curbside Pickup service at Drummer Boy Park for the summer of 2020, Selectperson Bingham second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 5-Yes 0-No. Discuss Status of Other Summer 2020 Events on Town Property, including Drummer Boy Park All events through the end of June have been canceled. A number of other towns Cape wide have restricted or prohibited events from occurring on Town properties. New guidance from that State continues the 10 person gathering limitation, which includes fairs specifically in the language. It may change in phase 3, but could be phase 4. There are at least 7 fairs scheduled at Drummer Boy Park for summer 2020. The Board of Health plans to address this issue at their next meeting, however this is a joint decision that will need to be Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 06-01-20 Page 4 of 6 Office of: Select Board Town Administrator made. Vendors will need to have as much leeway and time to coordinate and plan their events. Selectperson Chaffee feels the events should be canceled until July 31st at least. Selectperson deRuyter would like to fall back on the phased plan issued by the Governor, instead of just blanket cancelations by the municipality. Selectperson’s Bingham and Dickson agree that cancelling until July 31, 2020 is the best choice. They will make their recommendation to the Board of Health. Update on Latest Coronavirus Developments and Review of Current State & Local Guidance/Directives Town Administrator Lombardi reviewed the guidance issued by the State for up to Phase 2 of the reopening plan. He also reviewed actions and information issued at the local level, both by municipalities and private entities. The town has begun to transition staff back into the building. The first week will be a soft opening with employees only. The school superintendent is working with the Town Administrator to utilize some of the school’s custodial staff to assist with cleaning of offices. Town Hall will be open to the public on Tuesday’s and Thursday’s only. Testing access has opened up and municipal employees can be tested. The library opened up to drop off of materials as of last week, and curbside pick up of materials as of this week. In terms of the Golf course, cart use is now permitted for single riders. Membership, green and cart fees are up above initial projections. Mr. Lombardi announced that the Brewster Covid Cares Relief Fund has had over $25,000.00 in donations to date. Discuss and Vote on Interest in Additional Local Restrictions on Short-Term Rentals - Lower & Outer Cape Select Board Survey Chair Whitney received a survey from the Town of Eastham regarding restrictions on short term rentals (STR). The consensus of the Brewster Select Board is that they do not wish to further restrict short term rentals above those restrictions already applied by the state. The Town does not currently regulate short term rentals in nor currently have the staffing capacity to enforce additional compliance. In terms of revenue reporting, the state does not break out STR revenue from lodging revenue. The state issued guidelines on cleaning and shared space use. The state is also planning to continue the 14 day quarantine for out of state visitors. They did issue a recommendation of allowing 24 hours between bookings, but it is not a requirement. Cape Cod is one of the top 5 rental markets in the Country, so the restrictions will have a tremendous impact on our local economy. Mr. Lombardi is concerned that if the state leaves the guidance up to individual towns, it will be a “patchwork” approach by each community. Selectperson deRuyter is opposed to the Town taking any additional restrictions beyond the State. He believes that a single family short term rental is the safest lodging for a family to come visit the Town. Chair Whitney feels no vote is necessary as they do not wish to impose any additional local restrictions. Review of Summer 2020 Beach Access Plan & Current Modifications to Beach Parking Permits, and Discuss and Potential Vote on Additional Changes The Board approved the beach access plan at the end of April, with a goal to educate beach visitors. Selectperson Dickson asked this to be placed back on the agenda to discuss the daily beach parking permit Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 06-01-20 Page 5 of 6 Office of: Select Board Town Administrator plan. When the Board voted to remove the weekly parking permits for summer 2020, he did not realize that daily passes were still available. He is concerned with the availability for visitors to print the pass, but is happy that the option is there. A seasonal pass is also available for $150.00 this provides another option to visitors other than daily beach parking permits. He does not propose to make any changes to the program at this time. The daily pass program can be capped if the crowds were over capacity. Selectperson Chaffee is concerned how to manage capacity on the beaches at high tide specifically, and ensuring that parking is managed. She is in favor of the Beach Ambassador program. Administration reviewed each individual beach parking situation and decided the best parking restrictions for each location. These will be re-evaluated as needed. Beach parking permit printing options are being reviewed and considered, with options such as; a local printing station at a retail outlet, a printing kiosk, and asking for realtor assistance. Discuss and Vote on Select Board Resolution in Support of Local Businesses Hearing the frustration of local business, it occurred to Chair Whitney that the Board should offer a statement that would support all local business’s in their re-opening efforts, and that assistance would be offered to any business wishing to open for the summer. Selectperson Chaffee would like the Board to go on record, and would be happy to help craft the language for a statement. Selectperson deRuyter applauds the idea and is hugely supportive. Selectperson Bingham feels the meeting with the Historical Society tonight is an excellent example of how a local business can revise their model, with the Select Board’s support. Selectperson Dickson would like to have the resolution published, to encourage customers to patronize local businesses, in a safe manner. Mr. Lombardi informed the Board that the Town will be reaching out to all local restaurants to let them know that there are framework and considerations available to them, and to provide the contact information for different departments. The Town is trying to be proactive to assist the local businesses. Selectperson Chaffee drafted a resolution, and read her version to the Board. Selectperson Bingham moved to adopt the resolution as written, Selectperson Dickson second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 5-Yes 0-No. FYIs Bob Deloy will be stepping down from the COA Board after his term expires in June. Selectperson Bingham thanked him and congratulated him for all his efforts. Topics the Chair did not Reasonably Anticipate It has come to the attention that the meeting is not live broadcast. There were technical difficulties, and it will be aired as a recording. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 06-01-20 Page 6 of 6 Office of: Select Board Town Administrator Future Meetings – May 20 (Joint with Board of Health), June 1, June 15, and June 22, 2020 (Joint with Nauset Regional School Committee) Adjournment Selectperson Bingham moved to adjourn at 7:41 pm, Selectperson Dickson second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 5-Yes 0-No. Respectfully submitted, Robin Young Approved: _______________ Signed: _______________________________________ Date Selectperson Bingham, Clerk of the Board of Selectman Accompanying Documents in Packet on website for review. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 06-09-2020 Page 1 of 4 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD / RECREATION COMMISSION MEETING DATE: June 9, 2020 TIME: 1:00 PM PLACE: Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY: Chair Whitney, Selectperson Bingham, Selectperson deRuyter, Selectperson Chaffee, Selectperson Dickson, Town Administrator Peter Lombardi, Assistant Town Administrator Susan Broderick, Robin Young, Brandon Rice, Rollie Bassett, Tom Wingard, Rich Eldred, Mike Gradone, Allen Ryone, Amy von Hone, Steve Headley Call to Order Chair Whitney called the meeting to order at 1:04 pm and read the information on conducting the meeting remotely. Recreation Commission Chair Bass called their meeting to order at 1:05pm. Citizens Forum No discussion. Discuss and Vote on Potential Cancellation of Brewster Recreation Department Summer Playground Program – Joint with Recreation Commission Mike Gradone, Recreation Director, reviewed his recommendation to cancel the Recreation summer playground program. The guidance from the State made it very restrictive to hold the half day playground program for 2020. Smaller, more controlled programs are suggested. Selectperson Chaffee is supportive of the decision. Selectperson deRuyter asked if anyone has heard from impacted parents. Mike Gradone has spoken informally to some parents. Nauset Youth Alliance is going to try to hold a program for children this summer. Mike Gradone feels very upset by the decision as it impacts the children, the parents and the staff. Mr. Lombardi noted that it took the State a long time to provide their guidance. In many other Towns, they cancelled their programs prior to that. Brewster waited as long as they could, but had to make a decision. All camps in Brewster have cancelled, as well as all lower and outer Cape towns (except Provincetown) have cancelled their programming as well. He is supportive of Mike Gradone and the decision. Selectpersons Bingham, Dickson and Chair Whitney is supportive of the decision. Recreation Chair Rollie Bassett polled the Recreation Commission. Sherrie McCullough, Allen Ryone, Brandon Rice, and Chair Bassett are supportive of the decision for the safety of the staff and children. Selectperson Chaffee moved to cancel the Brewster Recreation Department Summer Playground Program for 2020, Selectperson Dickson second . Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 5-Yes 0-No Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 06-09-2020 Page 2 of 4 Office of: Select Board Town Administrator Recreation Commission member Allen Ryone moved to cancel the Brewster Recreation Department Summer Playground Program for 2020, Brandon Rice second. Roll Call Vote: Sherrie McCullough - yes, Allen Ryone - yes, Brandon Rice –yes, and Chair Bassett – yes. The Brewster Recreation Commission voted 4-Yes 0- No. Review of Other Planned Brewster Recreational Programming for Summer 2020 – Joint with Recreation Commission To provide some activities for the community to participate in, they will be offering week long hour to two hour long programs similar to the after school programs. Such programs will be age related and specific. Archery, Science and Yoga were examples. Steve Headley and Mike Gradone will run the bulk of the programs themselves, given their experience, with 10 participants or less. All Select Board members are supportive of this type of programming. Selectperson Chaffee moved to approve the other planned Brewster recreational programming for summer 2020, Selectperson Bingham second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Selectperson Dickson – yes, Chair Whitney – yes. The Select Board voted 5-Yes 0-No. Recreation Commission member Allen Ryone moved to cancel the Brewster Recreation Department Summer Playground Program for 2020, Brandon Rice second. Roll Call Vote: Sherri McCullough - yes, Allen Ryone - yes, Brandon Rice –yes, and Chair Bassett – yes. The Brewster Recreation Commission voted 4-Yes 0-No. Recreation Commission member Brandon Rice motion to adjourn the Recreation Commission meeting, Sherrie McCullough second. Roll Call Vote: Sherrie McCullough - yes, Allen Ryone - yes, Brandon Rice –yes, and Chair Bassett – yes. The Brewster Recreation Commission voted 4-Yes 0-No. Discuss and Vote on Select Board Policy on Local Approval Process for Restaurant Outdoor Table Service and/or Modifications to On-premise Liquor Licenses per Governor Baker’s COVID-19 Order #35 Selectperson Dickson left the meeting. Peter Lombardi reviewed phase two guidance from the State. A local , expedited approval process needs to be put in place by the Select Board to process any requests. The State waived the Chapter 40A zoning act and allowed the Local Licensing Authority to approve modifications to existing, on premise liquor licenses. Three internal staff meetings were held, and a framework, policy and application were drafted and presented to the Select Board. Following the submission of the application from the business, the inspections would take place and the Town Administrator would approve the license. The business would then need to be inspected again to ensure the plan was followed and then would be allowed to open. Quite a few local establishments do wish to proceed with a modification. Selectperson deRuyter moved to approve the Select Board Policy on the local approval process for Resturant Outdoor Table Service and/or Modifications to On-premise Liquor Licenses, Selectpersom Bingham second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Chair Whitney – yes. The Select Board voted 4-Yes 0-No. Selectperson Dickson absent. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 06-09-2020 Page 3 of 4 Office of: Select Board Town Administrator Discuss and Vote on Modified FY21 Personnel Bylaw Employees Fixed Rate and Salary Scale to Include New Beach Monitor/Ambassador Positions There are very few beaches in Brewster that are monitored by life guards. To prioritize a presenc e on the beaches, temporary seasonal employees would be hired in two teams of two daily. They would make rounds 7 days a week from the end of June to beginning of September. Not enforcement agents, but education providers. The State has approved the CARES allocation to offset the cost. They will have informational flyers, identification, uniform, and radios. Selectperson deRuyter moved to approve the new beach monitor/ambassador positions, Selectperson Bingham second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Chair Whitney – yes. The Select Board voted 4-Yes 0-No. Selectperson Dickson absent. Discuss and Vote on Potential Adjustments to Beach Access Plan for Sheep’s Pond Parking Lot Long Pond and Sheep’s pond parking restrictions were put into place last week. Many residents responded, and there were valid points made. At Sheep’s Pond, they reconsidered the use of the parking lot, allowing access to half of the parking lot (8 spots). This will need to be monitored closely. There is a lot of traffic at that landing and it is a tight area. If there is a situation, Mr. Lombardi asks the Board to authorize him to put restrictions back in place. Selectperson deRuyter moved to allow the Town Administrator to adjust the beach access restriction as needed, Selectperson Chaffee second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Chair Whitney – yes. The Select Board voted 4-Yes 0-No. Selectperson Dickson absent. Review of Town Administrator Annual Performance Evaluation Process A memo in the packet outlines the process Mr. Lombardi proposes to the Select Board to perform his Annual Performance Evaluation. There is a provision in the Town Administrator contract that has the Select Board annually perform an evaluation on a fiscal year term. The form is completed by individual members, individual discussion will be held by each Board members with Mr. Lombardi, then forms will be submitted to a third party (Susan Broderick in her role as managing HR) and she then produces an aggregated document that is shared with the Board at a public meeting. Mr. Lombardi would like Select Board input on how they would like to see the pandemic included in the evaluation. Selectpersom Chaffee is pleased with the evaluation and the form. She agrees they need to evaluate leadership during emergency operations with a few specific bullets. Susan Broderick will revise the form adding the suggested edits. Selectperson Bingham would like to add a timeframe. John Dickson’s input and feedback will be used in the evaluation. A two week time limit was suggested. Selectperson Chaffee moved to add Block: 9. Pandemic Leadership, with sub points. The blocks correspond with the vision plan. Mr. Lombardi suggested this be added to Block 5. Selectperson Bingham second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Chair Whitney – yes. The Select Board voted 4-Yes 0-No. Selectperson Dickson absent. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 06-09-2020 Page 4 of 4 Office of: Select Board Town Administrator FYIs No discussion Topics the Chair did not Reasonably Anticipate No discussion Future Meetings – June 15, June 22, (Joint with Nauset Regional School Committee) and June 24, 2020 (Re- org meeting) Adjournment Selectperson Bingham moved to adjourn at 2:05 pm , Selectperson Chaffee second . Roll Call Vote: Selectperson Chaffee – yes, Selectperson deRuyter – yes, Selectperson Bingham – yes, Chair Whitney – yes. The Select Board voted 4-Yes 0-No. Selectperson Dickson absent. Respectfully submitted, Robin Young Approved: _______________ Signed: _______________________________________ Date Selectperson Bingham, Clerk of the Board of Selectman Accompanying Documents in Packet: recreation summer 2020 information, beach ambassador information, beach parking memo, outdoor dining/license modification, town administrator evaluat ion documents, fyis Joint Board of Health/Select Board Meeting Wednesday June 17, 2020 at 7:00PM Remote Participation Meeting Board of Health members on remotely: Annette Graczewski, MT (ASCP), Chair; Carmen Scherzo, DVM, Vice Chair; Joe Ford and Penny Hausser Holeman, MPH, MA, MS Board members absent: Lucas Dinwiddie Select Board members on remotely: Dave Whitney, Chair; Mary Chaffee; Cynthia Bingham; Ben deRuyter and John Dickson Others present remotely: Peter Lombardi, Town Administrator; Susan Broderick, Assistant Town Administrator; Amy von Hone, R.S., C.H.O., Health Director, Sherrie McCullough, R.S., Assistant Health Director and Tammi Mason, Senior Department Assistant 1. Joint Board of Health and Select Board discussion and vote to reopen Town Offices: Mr. Lombardi spoke about the memo he had given to the Board of Health members and the Select Board members. It provided a broad overview of where the Town has been and where it is going in terms of reopening. He is proposing to open to employees on June 29th and to the public the week of July 6th. The Town Offices have been closed since March 16, 2020 when the Select Board and the BOH jointly agreed to close to the public. The Town has been providing services to residents remotely since then. Most of the employees are working remotely with the exception of a few that are in the office periodically. An SOP was done that is consistent with the State guidelines. PPE is stocked and will be provided to employees, protective barriers have been installed in all the offices and additional custodial support has been brought in to help with cleaning and disinfecting. Employees will begin to work at the office on a rotating basis Monday, Wednesday and Friday, starting 6/29/20 and then the we ek of July 6, 2020 the offices will be open to the public Tuesday and Thursdays. Mr. Lombardi is encouraging the residents to continue to use the remote services. The re-opening applies to Town Hall, Conservation & Natural Resources and DPW. It has not been determined when the COA will reopen. The Brewster Ladies Library is currently providing curbside service and will most likely open in Phase 3. Anyone not wearing a mask when entering the building will be directed to the Town Administrators office or the Health Departm ent. Mrs. Graczewski asked the BOH members if they had any comments. Ms. Hausser Holeman thanked the Health Department staff and Tom Thatcher, Maintenance Supervisor for all their hard work and stated that she was in support of the re-opening plan. Mr. Ford supports the re-opening plan. Town of Brewster 2198 MAIN STREET Health Department BREWSTER, MASSACHUSETTS 02631-1898 Amy L. von Hone, R.S., C.H.O. Director PHONE: 508.896.3701 EXT. 1120 FAX: 508.896.4538 Sherrie McCullough, R.S. brhealth@brewster-ma.gov Assistant Director WWW.BREWSTER-MA.GOV Tammi Mason Senior Department Assistant BOH 6/17/2020 Minutes Page 2 Dr. Scherzo asked if there were going to be monitors at the doors. Mr. Lombardi stated that there would not be. There will be a lot of outreach on social media and signs at the entrances. Plexi shields have been installed, sign in sheets will be outside each office for contact tracing, there are social distancing stickers on the floors and there will only be 1 person allowed in an office at a time. Mrs. Graczewski thanked everyone for all their hard work. Select Board member Chaffee thank the staff for all their hard work and is in favor of the re-opening plan Select Board member deRuyter thanked the Health Department staff and the custodial staff for all their hard work and is in fa vor of the re-opening plan. Select Board member Bingham is in favor of the re-opening plan. Select Board member Dickson is in favor of the re-opening plan. Select Board Chair Whitney thanked the staff for their hard work and is in favor of the re-opening plan. Motion: Approve the plan to re-open the Town Offices. Motion: Mary Chaffee Second: Ben deRuyter Vote: Mary Chaffee – yes Action: Motion carried Cynthia Bingham – yes Ben deRuyter – yes Jon Dickson – yes David Whitney – yes Motion: Approve the plan to re-open Town Offices to the employees on June 29, 2020 and the public the week of July 6, 2020. Motion: Carmen Scherzo Second: Penny Hausser Holeman Vote: Penny Hausser Holeman – yes Action: Motion carried Joe Ford – yes Carmen Scherzo – yes Annette Graczewski - yes Joint meeting adjourned at 7:24PM 2. Topics the Chair did not anticipate: Mrs. Graczewski thanked Lucas Dinwiddie for his service on the Board and stated that she appreciated the time and effort he put into preparing for and attending the meetings and appreciated his enthusiasm for learning more about the Board’s role and responsibilities and valued and respected his practical approach to problem solving. She wished him well in future endeavors. Informational items were noted. Meeting adjourned at 7:30PM Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Memo To: Brewster Select Board From: Donna Kalinick, Assistant Town Administrator Date: August 17, 2020 RE: Committee Appointments The following appointments have been requested: Selectperson Bingham, Cultural Council, Rebecca Alvin for a term of 3 years and Robert Melson for a term of 1 year Chair Chaffee, Water Commissioners, Lemuel Skidmore for a term of 3 years Chair Chaffee, Recycle Commission, Sue Skidmore for a term of 3 years Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 SERVE YOUR COMMUNITY The Town of Brewster needs citizens who are willing to give time in the service of their community. The Talent Bank is organized as a means of compiling names of citizens willing to serve, voluntarily, on boards, committees and as resource people. Names in this file are available for use by the Selectmen, Town Moderator as well as all Town Officers. Thank you for your willingness to participate in your town government. Talent Bank files will be updated to include categories consistent with the changing needs of the Town. Please complete this form and file it with the Town Administrators Office at Town Hall, 2198 Main Street, Brewster, MA 02631. This form and associated materials may be e -mailed to: townadmin@brewster-ma.gov. DATE ___________________________ NAME ____________________________________________ TEL. ___________________ ADDRESS_________________________________________________________________ EMAIL _________________________________________________________________ OCCUPATION _____________________________________________________________ COMMITTEE(S) & BOARD(S) OF INTEREST (Please refer to the list posted on the Town of Brewster’s web page: www.brewster-ma.gov Please attach a resume or brief history of work and/or volunteer activities that you believe qualifies you for service on the committees and/or boards that you have identified above. Office of: Board of Selectmen Town Administrator August 1, 2020 Rebecca Alvin 7742161706 34 Anawan Rd. Brewster 02631 rebecca_alvin@comcast.net Editor & Associate Teaching Professor Cultural Council Rebecca M. Alvin Bio: Rebecca M. Alvin (MA, Media Studies, The New School; BS, Film, Emerson College) has been Editor of the long running weekly Provincetown Magazine since 2008. The Magazine covers film, theater, music, art, literature, and nightlife in Provincetown and the surrounding towns of Truro and Wellfleet. In addition, Alvin has also spent the past 18 years writing about the arts for various other publications, including Cineaste, The Journal of Film and Video, Film & History, The Cape Codder, Cape Cod Magazine, Cape Cod View, The Harwich Register, The Upper Cape Codder, and Moviemaker. She is a filmmaker with three feature-length documentaries currently in distribution, as well as a number of short films, including the latest one, The Isolato, about Cape Cod resident Joel Connolly. She has taught film and media studies for The New School in New York City for 19 years and has also taught at Curry College, Emerson College, and Cape Cod Community College. She studied music at Berklee College of Music, as well. She lives with her two children in Brewster, Massachusetts, year-round. Rebecca M. Alvin
 Curriculum vitae 34 Anawan Road ~ Brewster, MA 02631 (508) 896-8974 rebecca_alvin@comcast.net Education 2001 M.A., Media Studies, New School for Social Research, New York, NY 1993 B.S., Mass Communications/Film, Emerson College, Boston, MA 1990 Film Scoring Major/Guitar, Berklee College of Music, Boston, MA Writing & Publishing Editor, Provincetown Magazine 2008 - Current 
 Manage the editorial staff and write and edit content of this weekly arts and entertainment magazine focused on Provincetown and the Cape Cod region. Under my leadership, the magazine underwent a major relaunch, going from a small ad-based newsprint magazine to a highly regarded full-color glossy covering major stories in the arts, LGBTQ culture, and entertainment in the Provincetown area and beyond.
 Blogger, The Cape Cod Film Society 2010 - Current Write a film blog for residents of and visitors to Cape Cod about all things relating to the cinema in our region; use social media to post and share regional screening info with followers. Editor & Writer, Community Newspapers 2000 – 2008 Began as part-time news editor for The Cape Codder before moving to a reporter position covering the town of Chatham.Became a contributing writer exclusively covering arts, entertainment, and human interest for The Cape Codder, The Harwich Oracle, The Upper Cape Codder, and The Register. Wrote reviews and features on prominent artists and writers, including Joyce Carol Oates, Norman Mailer, Howard Zinn, and Robert Reich. Selected Recent Published Articles & Reviews Published over 300 articles and reviews on the arts, film, technology, and media over the past 18 years for numerous print publications with online versions hyperlinked. Complete list and full articles available in PDF upon request. “Anything but Typical” interview with punk legend Palmolive of The Slits, Provincetown Magazine. Volume 41 Issue 26. October 11, 2018. “A Dangerous Practice: Ai Weiwei on Art, Activist, and the Internet Age,” Provincetown Magazine. Volume 41 Issue 16. August 2, 2018. “Holding the Landscape in Her Arms: Helen Frankenthaler and the Provincetown Muse,” Provincetown Magazine. Volume 41 Issue 15. July 26, 2018. “Brave New World: Possibilities for Diversity in VR Technology.” The Independent (online), July 7, 2018 “Master of Disguise” interview with Sean Baker, Provincetown Magazine. Volume 41 Issue 9. June 14, 2018. “Not of this Earth” interview with John Cameron Mitchell, Provincetown Magazine. Volume 41 Issue 7. May 31, 2018. “Documenting Complexity” feature on the documentary Call Her Ganda, Provincetown Magazine. Volume 41 Issue 3. May 3, 2018. “My Gender, My Self: The New Generation of Trans Kids,” Provincetown Magazine. Volume 40 Issue 26. October 12, 2017. “Complex Characters: The Cinema of Sofia Coppola,” Provincetown Magazine. Volume 40 Issue 9. June 15, 2017. “Not for the Faint of Heart: Sebastian Junger and Hell on Earth,” Provincetown Magazine. Volume 40 Issue 9. June 15, 2017. “A Courageous Crusader” feature on the ACLU gender discrimination in Hollywood case, Provincetown Magazine. Volume 39 Issue 26. October 13, 2016. “Politics, Pageantry, and Puppets” feature on the Bread and Puppet Theater, Provincetown Magazine. Volume 39 Issue 19. August 25, 2016. “Virtual Insanity.” MovieMaker. Volume 22. Issue 114. 2015 “From Paris is Burning to Earth Camp One: Jennie Livingston on the Perils and Pleasures of Documentary.” Provincetown Magazine. Vol. 38 Issue 7. 2015. “The Revolution Will Be Televised: Stanley Nelson’s The Black Panthers: Vanguard of a Revolution to screen on the Vineyard,” Bird’s Eye View magazine. Summer 2015. “It’s Complicated: Traversing the Transgender Image.” Provincetown Magazine. Vol. 37 Issue 5. 2014. “Capturing Kids.” MovieMaker. Volume 21. Issue 111. 2014. “Review: Dancing Dreams.” Journal Film & History. Issue 1. 2013. “Talking Pictures with Roger Corman.” Provincetown Magazine. Vol. 35 Issue 9 . 2012. "The Silent Treatment: An interview with Michel Hazanavicius." Cineaste. Vol. 37 Issue 2. “Triumph of Their Will: The story of ACT UP comes alive in How to Survive a Plague.” Provincetown Magazine. Vol. 34 Issue 9. 2011. “John Waters: Trash, Taboos, & Transgressions.” Provincetown Magazine. Vol. 33 Issue 17. 2010. "A night at the movies : from art house to "microcinema." Cineaste. Vol. 32 Issue 3. 2007. --[Russian Translation] "Opyt: Ne to Chtoby Revoliutsiia, no Renessans." Iskusstvo Kino 10 2007. Recent Film/Media Production 2020 Director/Producer The Isolato (documentary 28:00) Character study of 84-year-old Joel Connolly, who has survived two home fires and currently lives year-round in a shed on Cape Cod without running water or electricity. 2010 Director/Producer Out of service (experimental documentary, 11:00) /Editor Commissioned piece about the legacy of an abandoned Cold War Air Force Station. (Cape Cod National Seashore) 2009 Director/Producer Women of Faith (documentary, 60:00) Exploration of women /Editor and the Catholic Church today. (Distributor: Women Make Movies) Recent Festivals and Screenings 2012 10 Days of Art Festival on the Cape Cod Natl. Seashore at Herring Cove, Provincetown 2011 Provincetown International Film Festival - Provincetown, MA 2010 Woods Hole Film Festival - Woods Hole, MA 2010 Cape Ann Cinema - Gloucester, MA 2010 Cape Cinema - Dennis, MA 2009 Museum of Fine Arts - Boston, MA 2009 Woods Hole Film Festival - Woods Hole, MA 2009 Queens International Film Festival - Astoria, NY Recent Grants and Awards 2019 Dennis Arts & Cultural Council Grant: Cape Cod Festival of Arab & Middle Eastern Cinema 2015 - 2019 Chatham Cultural Council Grant: Cape Cod Festival of Arab & Middle Eastern Cinema 2015 - 2019 Wellfleet Cultural Council Grant: Cape Cod Festival of Arab & Middle Eastern Cinema 2015 / 2017 Provincetown Cultural Council Grant: Cape Cod Festival of Arab & Middle Eastern Cinema University Teaching 2001–Current The New School, School of Media Studies Associate Teaching Professor 2004–2016 Cape Cod Community College Adjunct Professor 2006–2015 Curry College Adjunct Professor
 2002–2005 Emerson College, Visual & Media Arts Adjunct Professor College Level Courses Taught: Surrealism in the Cinema (online); Political Cinema and Representation of the Other (online); History of Nonfiction Film (online); Documentary Filmmaking; Women's Visions: A Survey of Female Directors (online and live); American Film; Introduction to Film (online and live); Survey of Mass Communication (online and live); Writing for Communication; The Role of Film; History of Film; Concept Development; 16mm Film Production I Curating/Progamming ●Founder/Curator, Cape Cod Festival of Arab & Middle Eastern Cinema, 2012 - Current ●Founder/Curator, Cape Cod Family & Youth Film Festival, Cultural Center of Cape Cod, 2016 ●Founder/Curator and Workshop Instructor, Cape Cod Film Society Screening Series, 2002 - 2008 ●Curator and Distributor, Underground Voices DVD & Public Screenings, 2002 ●Summer Film Series Curator, Payomet Performing Arts Center, 2006 & 2010 
 Recent Presentations ●Featured Speaker, “La Dolce Vita and the Brilliance of Federico Fellini,” Cultural Center of Cape Cod, 2010 ●Panel Moderator, “Provincetown as an Arts Colony: Then & Now,” Provincetown International Film Festival, 2007 ●Panelist, “The State of Arthouse Cinema,” Woods Hole Film Festival, 2004 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 SERVE YOUR COMMUNITY The Town of Brewster needs citizens who are willing to give time in the service of their community. The Talent Bank is organized as a means of compiling names of citizens willing to serve, voluntarily, on boards, committees and as resource people. Names in this file are available for use by the Selectmen, Town Moderator as well as all Town Officers. Thank you for your willingness to participate in your town government. Talent Bank files will be updated to include categories consistent with the changing needs of the Town. Please complete this form and file it with the Town Administrators Office at Town Hall, 2198 Main Street, Brewster, MA 02631. This form and associated materials may be e -mailed to: townadmin@brewster-ma.gov. DATE ___________________________ NAME ____________________________________________ TEL. ___________________ ADDRESS_________________________________________________________________ EMAIL _________________________________________________________________ OCCUPATION _____________________________________________________________ COMMITTEE(S) & BOARD(S) OF INTEREST (Please refer to the list posted on the Town of BUeZVWeU¶V Zeb page: www.brewster-ma.gov Please attach a resume or brief history of work and/or volunteer activities that you believe qualifies you for service on the committees and/or boards that you have identified above. Office of: Board of Selectmen Town Administrator 1 Donna Kalinick From:Rog Smith <rogerasmith99@gmail.com> Sent:Wednesday, August 5, 2020 2:08 PM To:Melson, Robert F. Cc:townadmin; Tonia St. Germain Subject:Re: application to cultural council Bob, thanks for including your bio. I'm looking forward to getting to know you. Rog On Wed, Aug 5, 2020 at 12:02 PM Melson, Robert F. <melson@purdue.edu> wrote: I have been asked to submit my application to the BCC by Mr. Roger A. Smith, Chair of the BCC. I received my Ph.D in Political Science from MIT in 1967. I am a retired professor of political science from Purdue University in Indiana where I taught from 1971 to 2006. I have also taught at Clark University in Worcester, MA. My book Revolution and Genocide: On the Origins of the Armenian Genocide and the Holocaust (University of Chicago Press,1992) was awarded the prize in Human Rights by Amnesty International, Leiden, Netherlands, 1993. My family memoir, False Papers: Deception and Survival in the Holocaust (University of Illinois Press, 2000), was a finalist in memoir for the National Jewish Book Award in 2001. I am currently working on a memoir of my family’s experience in America after we immigrated in 1947. SERVE YOUR COMMUNITY The Town of Brewster needs citizens who are willing to give time in the service of their community. The Talent Bank is organized as a means of compiling names of citizens willing to serve, voluntarily, on boards, committees and as resource people. Names in this file are available for use by the Selectmen, Town Moderator as well as all Town Officers. Thank you for your willingness to participate in your town government. Talent Bank files will be updated to include categories consistent with the changing needs of the Town. Please complete this form and file it with the Town Administrators Office at Town Hall, 2198 Main Street, Brewster, MA 02631. This form and associated materials may be e-mailed to: townadmin@brewster-ma.gov. DATE ___________________________ NAME ____________________________________________ TEL. ___________________ ADDRESS_________________________________________________________________ EMAIL _________________________________________________________________ OCCUPATION _____________________________________________________________ COMMITTEE(S) & BOARD(S) OF INTEREST (Please refer to the list posted on the Town of www.brewster-ma.gov Please attach a resume or brief history of work and/or volunteer activities that you believe qualifies you for service on the committees and/or boards that you have identified above. August 6, 2020 Lemuel Skidmore 508-255-6907 42 Locust Lane lskidmore@comcast.net retured Water Commission 1 Donna Kalinick From:Lemuel Skidmore <lskidmore@comcast.net> Sent:Thursday, August 6, 2020 1:52 PM To:Donna Kalinick Subject:Water Commissioner Vacancy Donna, I have become aware that there is or will be a vacancy on the Water Commission. I wish to apply for the vacancy. (If you are not the correct person to receive this, please forward to whoever that is--and I apologize.) I believe that my experience with local water quality issues, as well as my familiarity with Brewster town government and committee operation would allow me to serve the Commission well. Resume: 45-year connection to Brewster, last 15 as a full time resident BA 1972, MS 1975, MPH 2005 Retired IBM Project Manager Worked for the County, Eastham, and Harwich Health Departments (2005-2008) Served on the Brewster Open Space Committee (2010), elected to 2 terms on the Brewster Board of Health (2010-2016, Chair 2014-2016), Board of Health Representative to the Comprehensive Water Planning Committee (2010-2015, Chair 2011-2014) -- Lemuel Skidmore 42 Locust Lane 508-255-6907 Susan Skidmore 42 Locust Lane Brewster, MA 508-255-6907 Supporting information for serving on the Recycling Commission My husband and I moved to Brewster fulltime in May of 2007. Since that time, I have served four years on the Nauset Regional School Committee. I was appointed to a fill a vacancy in June of 2012 and was then elected to a three-year term in May of 2013. While on School Committee I served on: Budget and Finance sub-committee Capital Asset Sub-Committee Negotiation Sub-Committee Policy Sub-Committee – Chair I also served as one of three Payroll Authorizers. While living in Clinton, Connecticut, I served for 12 years on the Clinton Board of Education. During that time, I was a member of several Board Sub-Committees including: Policy, Buildings and Grounds, Budget and Finance, Union negotiations for Teachers, Administrators, Secretaries, and Paraprofessionals I was the Board representative to the Clinton Capitol Improvement Committee where I served as chair from 2002 until moving to the Cape. I was also the BOE representative and member of the Town of Clinton Building Committee. As a committee we were responsible for numerous projects on each of our four school as well as municipal buildings, including new roofs, additions, window replacement projects, renovations, and several additions. 1 Donna Kalinick From:Donna Kalinick Sent:Thursday, July 30, 2020 11:56 AM To:Peter Lombardi Subject:FW: From: Sara Provos Sent: Thursday, July 30, 2020 11:54 AM To: Donna Kalinick <dkalinick@brewster-ma.gov>; Victor Staley <vstaley@brewster-ma.gov> Subject: RE: Good Morning Donna, The total permit fee for this project is $13,374.00. The fee is based off of the square footage of 17,832 sf at the Commercial rate of .75$ per sf. They came in today and gave me a check and picked up the permit – permit issued for structure only, does not include utilities or sprinkler system. I will hold off on depositing the check until I hear from you. Thank you, Sara Sara Provos Senior Department Assistant Building Department and Historic District Committee 2198 Main Street Brewster, MA 02631 508-896-3701 Ext 1125 Effective July 7, 2020, until further notice: Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to be answered promptly. Thank you for your understanding and cooperation. For the latest updates on Town services, please visit www.brewster-ma.gov. From: Donna Kalinick Sent: Thursday, July 30, 2020 11:42 AM To: Victor Staley <vstaley@brewster-ma.gov>; Sara Provos <sprovos@brewster-ma.gov> Subject: Hi Victor & Sara, we received the attached waiver request. Peter asked me to check with you on details for fee calculation. Thanks, Donna Donna J. Kalinick Assistant Town Administrator, 2 Community Development & Finance Procurement Officer Town of Brewster 508-896-3701 X1130 Effective July 7, 2020, until further notice: Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to be answered promptly. Permits for beach, recycle and resident shellfish are not for sale in person for the 2020 season. Thank you for your understanding and cooperation. For the latest updates on Town services, please visit www.brewster-ma.gov 1 Donna Kalinick From:Victor Staley Sent:Friday, August 14, 2020 11:31 AM To:Donna Kalinick Cc:Sara Provos Subject:FW: Fee waiver request for project at 36 Southern Eagle Cartway, Map 138 Lot 43 Attachments:scan0220.pdf; scan0009.pdf Hi Donna, My apologies for not getting back to you sooner. The fee was calculated by determining the square footage of the proposed project and assigning a fee per square foot (nonresidential is $0.75 per square foot) as identified in the Building Department fee schedule. Please refer to the second attachment where the Permit application reflects a proposed building of 13,435 square feet of first floor area and 4,397 of second floor space for a total of 17,832 square feet of project floor space. The Building Department has no real objections to this request for fee waiver yet I would state that reviewing nonresidential plans and performing inspections for projects such as these are much more involved than that of our regular residential projects. So it does take extra time to follow through with a project such as this onto its completion. Unfortunately I cannot hazard a guess on the time involved for this project. I would note that even if electrical, plumbing and gas Permit fees are waived that inspection fees for those utility inspectors will be assigned $40.00 per visit with a potential of $41.00 per inspection if a FY21 budget is adopted as proposed. Victor Victor Staley Building Commissioner 2198 Main Street Brewster, MA 02631 508-896-3701 xt 1125 Effective July 7, 2020, until further notice: Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to be answered promptly. Thank you for your understanding and cooperation. For the latest updates on Town services, please visit www.brewster-ma.gov. Orders Related to Essential Business Pertaining to Construction The Baker-Politio administration has published two documents related to the new essential business order pertaining to construction. The first is safety guidelines and the second contains enforcement guidance for municipalities. Supplemental Guidelines for Construction Sites Enforcement of the COVID-19 Safety Guidelines and Procedures for Construction Sites For additional information related to Essential Services, please click here 1 Donna Kalinick From:Sara Provos Sent:Friday, July 31, 2020 11:25 AM To:Donna Kalinick Cc:Peter Lombardi Subject:RE: Permit Fees for Solar Project Hi, The fee for each application would be $100 + $2.00 per panel. It appears there will be 2664 Panels on 1000 Freemans Way = $5,328.00 + $100 = $5,428.00. For the Driving Range it appears that they will be installing 1568 Panels = $3,136.00 + $100 = $3,236.00 Thanks, Sara Sara Provos Senior Department Assistant Building Department and Historic District Committee 2198 Main Street Brewster, MA 02631 508-896-3701 Ext 1125 Effective July 7, 2020, until further notice: Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to be answered promptly. Thank you for your understanding and cooperation. For the latest updates on Town services, please visit www.brewster-ma.gov. From: Donna Kalinick Sent: Friday, July 31, 2020 11:12 AM To: Sara Provos <sprovos@brewster-ma.gov> Cc: Peter Lombardi <plombardi@brewster-ma.gov> Subject: RE: Permit Fees for Solar Project Hi Sara, we waived the planning board fees, special permit application. Can you let me know what the building permit fees would be? Thanks, Donna Donna J. Kalinick Assistant Town Administrator, Community Development & Finance Procurement Officer Town of Brewster 508-896-3701 X1130 Effective July 7, 2020, until further notice: Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to be answered promptly. Permits for beach, recycle 2 and resident shellfish are not for sale in person for the 2020 season. Thank you for your understanding and cooperation. For the latest updates on Town services, please visit www.brewster-ma.gov From: Sara Provos Sent: Friday, July 31, 2020 10:59 AM To: Donna Kalinick <dkalinick@brewster-ma.gov> Subject: Permit Fees for Solar Project Are the permit fees waived for the Solar project that is going over on Commerce Park/Freemans Way? I just received the applications today. Not sure if that was part of the decision from the Planning Board and/or because this is Town Property? Thank you, Sara Sara Provos Senior Department Assistant Building Department and Historic District Committee 2198 Main Street Brewster, MA 02631 508-896-3701 Ext 1125 Effective July 7, 2020, until further notice: Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to be answered promptly. Thank you for your understanding and cooperation. For the latest updates on Town services, please visit www.brewster-ma.gov. 1 Donna Kalinick From:mclucenti@verizon.net Sent:Thursday, August 13, 2020 11:57 AM To:Susan Broderick; Donna Kalinick Subject:Request For Relief From Transfer Station Charges Following Pond Yard Sale - Updated Susan/ Donna On August 22, 2020 (Saturday) from 9:00 AM – 3:00 PM (rain date August 23rd) the Save Blueberry and Sols Pond Organization will conduct a yard sale for the purpose of improve water quality in Blueberry and Sols Pond. This will be our 8th annual yard sale for this purpose. Generally the yard sale is conducted at the VFW. Due to COVID19 this year yard sales will be conducted simultaneously at six locations in the Millstone Village neighborhood and six locations in the Blueberry Hills neighborhood. We have acquired permits for the yard sales. The ”Save Blueberry and Sols Pond Organization” is a joint Millstone Village HOA and Blueberry Hills Property Owners Association HOA organization. The funds collected are deposited with the Brewster Ponds Coalition for the expressed purpose of improving water quality in these ponds. The purpose of this email is to request that the Brewster Transfer Station charges for discarding items be waived that are not sold. Because the sale locations will be at individual residences I expect that the number of items will be far less than we have brought to the swap shop in previous years. If you have any questions please give me a call at 978-239-2762. Thank You For Your Consideration, Marty Lucenti CoChair Save Blueberry & Sols Pond Organization 1 THIRD REVISED ORDER REGULATING GATHERINGS THROUGHOUT THE COMMONWEALTH COVID-19 Order No. 46 WHEREAS, on March 10, 2020, I, Charles D. Baker, Governor of the Commonwealth of Massachusetts, acting pursuant to the powers provided by Chapter 639 of the Acts of 1950 and Section 2A of Chapter 17 of the General Laws, declared that there now exists in the Commonwealth of Massachusetts a state of emergency due to the outbreak of the 2019 novel Coronavirus (“COVID-19”); WHEREAS, on March 11, 2020, the COVID-19 outbreak was characterized as a pandemic by the World Health Organization; WHEREAS, the Federal Centers for Disease Control and Prevention (“CDC”) have advised that COVID-19 is spread mainly by person-to-person contact and that the best means of slowing the spread of the virus is through practicing social distancing and by minimizing personal contact with large groups and with environments where this potentially deadly virus may be transmitted including, in particular, spaces that present enhanced risks because of the large number of persons present or passing through the area who may spread the virus through respiratory activity or surface contacts; WHEREAS, the CDC has issued guidance for large gatherings and community events, such as conferences, festivals, parades, concerts, sporting events, and other potentially super- spreading events, recognizing that gatherings can significantly contribute to the spread of COVID-19 and introduce the virus to new communities; WHEREAS, that CDC guidance states that, while virtual-only activities are the safest, the risks associated with in-person events can be reduced if they are held outdoors, remain small, and participants maintain 6 feet of distance and wear face coverings; 2 WHEREAS, on March 23, 2020, in order to restrict all non-essential person-to-person contact, non-essential movement outside the home, and reduce opportunities for spreading the COVID-19 virus within the Commonwealth, I issued COVID-19 Order No. 13, which temporarily closed the brick-and-mortar premises of businesses and organizations that do not provide COVID-19 Essential Services and prohibited gatherings of more than 10 people; WHEREAS, in response to gradual improvements in the public health data, on May 18, 2020, June 6, 2020, and July 2, 2020, I issued COVID-19 Orders No. 33, 37, and 43, respectively, which designated certain businesses and other organizations as Phase I, II, III, or IV enterprises and initiated a progressive, phased plan for re-opening workplaces and other facilities across the Commonwealth; WHEREAS, again in response to sustained improvements in the public health data at the time, on July 2, 2020, I issued COVID-19 Order No. 44, which rescinded the 10 person limitation on gatherings and set a maximum gatherings limitation of 25 persons for indoor gatherings and 100 persons for outdoor gatherings, with exceptions for certain businesses and organizations governed by sector-specific guidance and for outdoor gatherings organized for the purposes of political expression; WHEREAS, contrary to the sustained improvements in the public health data in the preceding period, over the last 3 weeks, the 7-day rolling average of percent positive COVID-19 molecular tests has increased from approximately 1.7% each day to approximately 2.1% each day and the 7-day rolling average number of confirmed cases from 166 to 234 over the same period; WHEREAS, clusters of COVID-19 infections have been traced to house parties in the Commonwealth and in other States experiencing increases in infection rates, suggesting that gatherings are contributing to the current rise in cases in the Commonwealth and that increased vigilance and enforcement of safety measures for gatherings is necessary; WHEREAS, the statewide increase in the rate of transmission means that it is appropriate to reduce the allowances on outdoor gatherings so as to continue to minimize opportunities for person-to-person spread of the COVID-19 virus while the Commonwealth remains in the midst of the COVID-19 public health emergency; and WHEREAS, sections 7, 8, and 8A of Chapter 639 of the Acts of 1950 authorize the Governor, during the effective period of a declared emergency, to exercise any and all authority over persons and property necessary or expedient for meeting a state of emergency, including but not limited to authority over assemblages in order to protect the health and safety of persons, transportation and travel by any means or mode, and policing, protection, and preservation of public and private property; NOW, THEREFORE, I hereby Order the following: 3 1.Entities Subject to Sector-Specific Rules: A business or other organization that has been designated by Executive Order as a Phase I, Phase II, or Phase III enterprise and that is permitted to open its brick-and-mortar premises to workers and the public shall not be subject to the general gathering limitations in Section 3 of this Order, if the enterprise is operating in compliance with COVID-19 safety rules and any applicable capacity limitation issued by the Department of Public Health, the Department of Labor Standards, the Massachusetts Gaming Commission, or the Executive Office of Energy and Environmental Affairs. Phase IV enterprises shall remain closed, consistent with the requirements of the Order Authorizing the Re-Opening of Phase III Enterprises (COVID-19 Order No. 43). 2.Gatherings for Political Expression and Religious Activities. Outdoor gatherings for the purpose of political expression and gatherings for religious activities shall not be subject to the limitations in Section 3 of this Order; provided, however, that indoor gatherings for the purposes of political expression shall be governed by the indoor limitations of Section 3, and gatherings for the purpose of religious services shall follow the COVID-19 safety rules and capacity limitations set forth in the Places of Worship sector-specific guidance. 3.Otherwise Applicable Indoor and Outdoor Gathering Limits: The following limitations apply to indoor and outdoor gatherings not exempted by Sections 1 and 2: -Indoor gatherings are limited to 8 persons per 1,000 square feet of accessible, indoor floor space, and never more than 25 persons in a single enclosed, indoor space. -Outdoor gatherings are limited to 25% of the maximum permitted occupancy of the facility or space as documented in the occupancy permit on record with the municipal building department or other municipal record holder if there is a capacity limitation on record, or 8 persons per 1,000 square feet where no occupancy limitation is on record, and never more than 50 persons in a gathering in a single outdoor space. -All participants in indoor and outdoor gatherings must maintain at least 6 feet of physical distance from every other participant in the gathering aside from participants who are members of the same household. A gathering shall violate this provision where, no matter the number of participants present, conditions or activities at the gathering are such that it is not reasonably possible for all participants to maintain this degree of separation. Gatherings that are subject to the limitations of this Section include, without limitation, community, civic, public, leisure, sporting events, concerts, conferences, conventions, fundraisers, fairs, festivals, road races, and other similar events or activities. Except as provided in Sections 1 and 2, these restrictions apply to gatherings in all public and private venues and locations in the Commonwealth, including private homes, backyards, parks, athletic fields, and parking lots. 4 This Order does not impose a general capacity limitation on large, unenclosed public spaces such as beaches, parks, and recreation areas. Capacity limitations for such spaces set by other rules and regulations shall continue to apply. The limitations of this Order are instead specifically applicable to programs, celebrations, social outings, and similar events that draw together groups of people. Such gatherings are subject to the limitations of this Order when they take place within large, unenclosed public spaces such as beaches, parks, and recreation areas or within any other indoor or outdoor space, public or private, that falls within the scope of this Order. 4.Face Coverings: For gatherings of more than 10 people, all persons over the age of two must wear a face covering when they attend indoor and outdoor gatherings where participants other than those in the same household will be in attendance, unless they are prevented from wearing a face covering by a medical or disabling condition. This restriction applies to gatherings in all venues and locations, including private homes, backyards, parks, athletic fields, and parking lots. 5.Legal Exceptions: This Order shall not apply to any of the following businesses, organizations, workplaces, or facilities: a.Any municipal legislative body, the General Court, or the Judiciary b.Federal governmental entities c.Any health care facility or licensed health care provider d.Any of the following workplaces or facilities with specialized functions and populations: Polling places Public and private elementary and secondary (K-12) schools Residential and day schools for special needs students Licensed, approved, or exempt child care programs and any emergency child care centers and emergency residential programs operating under emergency authorization Facilities operated by the Department of Correction or any Sheriff Facilities operated, contracted, or licensed by the Department of Youth Services, Department of Mental Health, Department of Public Health, or the Department of Developmental Services Facilities and programs that provide safe spaces for the unstably housed such as homeless and domestic violence shelters and any other facility or workplace that the Commissioner of Public Health may in writing exempt from the terms of this Order 6.Enforcement. The Department of Public Health, local boards of health and their authorized agents pursuant to G. L. c. 111, § 30, and State and municipal police are authorized to 5 enforce this Order. Violation of the terms of this Order may result in a civil fine of up to $500 per violation as provided in St. 1950, c. 639, § 8, provided that the fine shall be administered in the manner provided for the non-criminal disposition of violations of municipal by-law, ordinance, rule, or regulation pursuant to G. L. c. 40, § 21D. This Order may also be enforced by injunction. A motion for an injunction to enforce this Order may be filed in the district court or any other court of competent jurisdiction for the municipality in which the violation has been charged. The Alcoholic Beverages Control Commission or a local licensing authority may, after notice to the licensee and a reasonable opportunity to be heard, suspend, revoke, or cancel a license for the sale or service of alcoholic beverages or take other appropriate enforcement action upon satisfactory proof that the licensee has violated or permitted a violation of this Order. If any provision of this Order or the application thereof to any person, entity, or circumstance is determined to be invalid by a court of competent jurisdiction, such judgment shall not affect or impair the validity of the other provisions of this Order or its application to other persons, entities, and circumstances. The Second Revised Order Regulating Gatherings Throughout the Commonwealth (COVID-19 Order No. 44) is hereby rescinded effective 12:01 am on August 11 2020. This Order shall be effective 12:01 am on August 11, 2020 and shall remain in effect until rescinded or until the state of emergency is ended, whichever occurs first. Given in Boston at ______ AM/PM this 7th day of August, two thousand and twenty ______________________________ CHARLES D. BAKER GOVERNOR Commonwealth of Massachusetts 1 Donna Kalinick From:KP Law, P.C. <KPLAW@k-plaw.com> Sent:Friday, August 7, 2020 5:49 PM To:KP Law, P.C. Subject:KP Law, P.C. eUpdate - Governor Baker Issues Updated Gatherings Order, Effective Tuesday August 11, 2020 As has been reported, the numbers of COVID-19 cases in Massachusetts are rising. To address an increase in cases, today, Governor Baker announced that he is postponing indefinitely the time period for entering Step II of Phase III of his reopening plan. Moreover, he issued COVID-19 Order No. 46: Third Revised Order Regulating Gatherings Throughout the Commonwealth. The following mandates are addressed in Order No. 46: ·This Order becomes effective on August 11, 2020, and further reduces the limit on outdoor gatherings from 100 to 50 people (indoor gatherings will remain limited at 8 persons per 1,000 square feet of accessible floor space with an outer limit of 25 people in a single, enclosed indoor space). ·Gathering limits will apply to all types of gatherings, on both public and private property. Indeed, the Order expressly specifies that it applies both to private homes and backyards, as well as parks, athletic fields and parking lots. ·All participants in indoor and outdoor gatherings must maintain at least 6 feet of physical distance from every other gathering participant, unless individuals are from the same household. ·Furthermore, the Order requires face coverings where more than 10 people from different households will be attending, whether indoors or outdoors, at both gatherings in public spaces and private homes, including backyards, parks, athletic fields and parking lots. As with the current face covering order(s), children two years old and younger, and individuals with medical or disabling conditions that prevent mask wearing, are excused from this requirement. ·Notably, this Executive Order exempts polling places, which had not been exempted under previous Executive Orders, and continues to exempt municipal legislative bodies. ·The Order adds enforcement mechanisms to allow the Alcoholic Beverages Control Commission (ABCC) or any local licensing authority to, after notice and a hearing, suspend, revoke or cancel a license for the sale of alcoholic beverages in the event a violation occurs. ·Entities designated as a Phase I, Phase II, or Phase III enterprises allowed to operate under prior Orders are not subject to the revised gathering limits, per se, but will remain subject to sector specific rules and guidance. ·Outdoor gatherings for political expression and religious activities are not subject to the revised gathering limits. Indoor gatherings for political expression will be subject to the revised gathering limits, while indoor gatherings for religious services will remain subject to the capacity limitations set forth in sector specific guidance. We will continue to keep you updated on additional developments on state guidance on this and all COVID-19 related legal matters. A reminder that we have established a Coronavirus “hotline,” at coronavirusinfo@k-plaw.com. A dedicated team of our attorneys is available through this hotline e-mail address to answer the most frequently-asked legal questions arising from COVID-19 or you can always contact your KP Law attorney. In the meantime, from all the staff and attorneys at KP Law, take good care. KP |LAW 101 Arch Street, 12th Floor Boston, MA 02110 O: (617) 556 0007 F: (617) 654 1735 www.k-plaw.com 2 This message and the documents attached to it, if any, are intended only for the use of the addressee and may contain information that is PRIVILEGED and CONFIDENTIAL and/or may contain ATTORNEY WORK PRODUCT. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all electronic copies of this message and attachments thereto, if any, and destroy any hard copies you may have created and notify me immediately. 1 Donna Kalinick From:Amy von Hone Sent:Friday, August 7, 2020 3:17 PM To:Amy von Hone; Apt Cape Cod; Breakwater Lobster & Fish; Brewster Baptist Church; Brewster By the Sea; Brewster Day Camp; Brewster Fish House; Brewster Inn and Chowder House; Brewster Pizza House; Brewster Sportsmans Club; Brewster Village Marketplace; Cafe Alfresco; Camp Nan-Ke-rafe; Candleberry Inn; Captain Freeman Inn; CC Bible Alliance Church; CC Covenant Church; CC National Golf Course; Chillingsworth; Chillingsworth 2; Cobies; Crossroads for Kids; Cumberland Farms; Dunkin Donuts; Eat Cake 4 Breakfast; Elder Services; Ferretti's; Freemans Grill; Guapos Shore Shack; Harbor lights Mini Golf; JT's Restaurant; Kates; Laurinos; Ocean Edge; Old Manse Inn; Old Sea Pines Inn; Perry's Cape Cod Ice Cream; Pleasant Bay Rehab; Sea Meadow Inn; Shady Knoll; Sherrie McCullough; Snowy Owl; Spinnaker; Stone L'oven; Stony Brook Elementary School; Stonybrook Mill; Sweetwater Forest; The Brewster Scoop; The Island Blue Crab; The Local Scoop; The Park Store; Annette Graczewski; Carmen Scherzo; Jeannie Kampas; Joe Ford; Mary Chaffee; Penny Holeman; Sherrie McCullough; Tammi Mason Cc:Peter Lombardi; 'Doug Scalise'; Andrea Aldana; Ann Robinson; Amy Henderson; Amy von Hone; Charlie & Brian; Chris Miller; Cynthia St. Amour; David Whitney; Donna Kalinick; Doug Scalise-BBC; Eric Levy-DCR (eric.levy@state.ma.us); Garran Peterson; George Boyd; Heath Eldredge; Jay Coburn; Kyle Hinkle; Mary Chaffee; Michael Gradone; Patrick Ellis; Paul Ruchinskas; Peter Lombardi; Robert Dwyer; Robert Moran; Robert Newman; Susan Broderick; Vernon Smith Subject:FW: Baker-Polito Administration Announces New Initiatives to Stop Spread of COVID-19 Please see below new guidance issued by Governor Baker and MA Dept. of Public Health today. Amy L. von Hone, R.S., C.H.O. Brewster Health Director (O) 508.896.3701 X1120 (F) 508.896.4538 2 Baker-Polito Administration Announces New Initiatives to Stop Spread of COVID-19 Creates Cross-Agency Enforcement and Intervention Team, Ramps up Enforcement BOSTON – Today, Governor Charlie Baker announced a new set of initiatives aimed at stopping the spread of COVID-19 in Massachusetts, especially in higher risk communities that have seen a recent uptick in cases. While Massachusetts has seen a decrease in COVID-19 cases and hospitalizations since May, there has been a slight uptick in certain communities in recent days. Today, the Administration announced a set of initiatives, including stricter statewide rules for public and private gatherings and targeted community guidance. The Administration also announced that, starting next week, additional reporting for town-by-town data will be published weekly to show the spread of COVID-19 at a community level. Additionally, previously announced free COVID-19 testing in 17 communities has been extended through September 12. Statewide Guidance: Governor Baker is signing an updated gatherings order, effective Tuesday, August 11, which will: Reduce the limit on outdoor gatherings from 100 to 50 people (indoor gatherings limit will remain at 25 people) Apply these limits to all types of gatherings, on both public and private property Require face coverings where more than 10 people from different households will be mixing. Due to the recent increase in positive cases, step two of phase III of the Commonwealth’s reopening plan has been postponed indefinitely. Restaurant rules have been updated to state that alcoholic beverages may only be served for on-site consumption if accompanied by orders for food prepared on-site. The administration will be taking measures to ensure that bars masquerading as restaurants will be closed. Public safety officials, including state and local law enforcement, have the jurisdiction to enforce these orders and event hosts in violation of these orders will be subject to fines or cease and desist orders. To read the gatherings order, click here. To read the updated restaurant protocols, click here. 3 Cross-Agency COVID Enforcement and Intervention Team: The Administration also announced a targeted cross-agency COVID Enforcement and Intervention Team that will be responsible for ramping up enforcement statewide and coordinating local intervention efforts at the local level in higher risk COVID-19 communities. Communities will be designated as higher risk COVID-19 communities based on public health data, including but not limited to rising trends for new cases and the percentage of positive COVID tests. Member agencies include the Executive Office and Public Safety and Security (EOPSS) and the Massachusetts Emergency Management Agency (MEMA), who will serve as coordinators of the team, the Command Center, the Massachusetts State Police (MSP), the Department of Labor Standards (DLS), the Division of Professional Licensure (DPL), the Department of Public Health (DPH), the Division of Local Services (DLS), the Alcoholic Beverages Control Commission (ABCC) and the Executive Office of Technology Services and Security (EOTSS). Stop the Spread: Last month, the Administration launched the Stop the Spread initiative, which provides free testing to residents in targeted communities throughout the Commonwealth. There are currently sites in 17 communities: Agawam, Brockton, Chelsea, Everett, Fall River, Framingham, Lawrence, Lowell, Lynn, Marlborough, Methuen, New Bedford, Randolph, Revere, Springfield, Taunton, and Worcester. The initiative is a data-driven focused effort to reduce the prevalence of COVID-19 in communities that are above the state average in total cases, positive test rate, and have experienced a decline in testing levels since April. These sites are open to all residents of the Commonwealth. Today, the Administration announced the extension of free testing in these 17 communities through September 12. Statewide Enforcement and Intervention will include: Targeted interventions and inspections by a range of member agencies, including Local Services, Labor Standards, DPH, MSP and ABCC, coordinated by EOPSS and MEMA. Increased enforcement, including fines, of sector guidance for businesses to ensure businesses and residents are aware of and following COVID-19 orders. 4 Support for ABCC and local licensing boards in exercising their existing authority to fine restaurants or suspend or cancel liquor licenses when restaurants do not comply with required COVID-19 safety measures. Targeted public messaging campaign to alert residents of higher risk COVID communities (road signs, PSAs, etc.). Technical support to local government officials to support enhanced local COVID-19 prevention efforts such as assistance in accessing CARES Act funding. Potential restrictions or shutdowns for parks, playgrounds, businesses or other entities and locations believed to be contributing to the COVID-19 spread in higher risk COVID-19 communities. Additional resources for public health support such as testing, tracing and quarantining. For more information click here. ### 5 1 MDPH - Mass Department of Public Health 9:00 AM COVID-19 Conference Call for Interagency/LBOH – 08/07/20 Call Hosts: Ron O’Connor, Jana Ferguson, Cheryl Sbarra MAHB, Helene Bettencourt, DESE, EEA, Chief Farnsworth, MACP, and DLS. (Dr. Katy Brown is unavailable today) MAHB advice on these calls is for education/reference only. Seek legal advice from your specific town attorney. Announcements: MDPH/Jana says Governor Baker will give a press conference TODAY at 1:00 PM regarding enforcing the travel order and other information. Food seating areas in grocery stores: Does this constitute a food court, and can it remain open? MDPH says these seating areas really function as a grocery area. The open nature of some spaces makes it a grocery store, and they can remain open. Indoor dining in the grocery store is not allowed. NO INDOOR SEATING. Food vendors at grocery stores can remain open but no dining inside, only outside. EEE season – Seeing an increase of mosquitoes carrying this virus. Be prepared, starting this weekend, to receive emails for same-day conference calls relative to your region for EEE activity and information. Community Tracing Collaborative (CTC) Updates: Regarding outreach, CTC held a final foreign language outreach session. They are in the report writing phase and will be looking for community input on contact tracing. CTC has been holding town hall meetings and social media posts encouraging masks and safety precautions in foreign language communities. They have been working to add links for information in foreign languages. Using foreign language speakers to assist these populations when a case is contacted. If you would like outreach such as this in your foreign language community, contact the CTC. They will include information on contact tracing, numbers, staffing rates, etc. on next Wednesday’s CTC dashboard. DESE/Helene says they posted an updated FAQ on August 3rd on the DESE website. Providing information on whether there have been changes or no updates on their guidance. Clarification for LBOH provided along with new questions answered. DESE received over 500 school reopening safety plans. DESE contacted all school administrators with feedback after these were reviewed along with follow-up calls with revision suggestions. Due date for plans has been pushed back to Friday, August 15th, unless they need a waiver for a new due date. Traveler Update Information from MDPH: Travel and quarantine enforcement questions. Rhode Island was added to the NON-low-risk state list. The technology piece to the CTC form that goes back to MDPH - They are extracting information into an Excel spreadsheet so each community can access their cases. This information will now be listed in MAVEN. The PH Nurses have a password to MAVEN. Those from LBOH that get complaints will get an FAQ sheet and outreach to help obtain a log-in to MAVEN to access this data. This is happening soon. 2 Travel reports coming in and a complaint email has been added to the MDPH website. Complaints coming from all over the state from travel requirements to workplace standards. Numerous questions being addressed for commuter situations and crossing state lines for different activities/reasons. Rhode Island residents must have a test completed in the past 72 hours to travel to Mass. Care providers (such as for family members) are considered to be healthcare providers and they can travel to Mass for the day. This should not include visits to other family/locations. Mass.gov traveler advisory site and Mass 211 can be resourced to answer questions from the public. Should LBOH patrol local beaches and shops, etc. to enforce mask orders? The fear from store employees enforcing this is behind this question. MDPH says some stores have a mask order, some are lax in this, and some not at all. DLS can help LBOH with the stores that are lax or not enforcing mask wearing at all. They will deal with corporate on management and supervisors to ensure they enforce the mask policy. It is ok if corporate says they do not want to the put the employees at risk for enforcing the mask order. The store is still required to have signage and a policy for masking that sets an expectation to wear masks. The town can help the stores in this regard – signage and education. Medical conditions for masking – Mask order is clear that there are legitimate exemptions. Some people cannot be asked by the business/LBOH/MDPH if they have a medical condition. You cannot ask for proof. MDPH recognizes this a weak spot as people use it to get around the mask order. MAHB/Cheryl says enforcement on beaches depends on whether the beach is public or private. It goes back to LOTS OF SIGNAGE. Signs are necessary for these places. Outside is different than inside, but you need a lot of signage. Make sure the bubbles of people are far away from each other. LBOH are not expected to patrol beaches. Law enforcement may be able to help with education and assisting the Local Board of Health, IF THEY HAVE THE RESOURCES to do this. The agency managing the beaches is also responsible for social distancing/masking requirements. Travel in the Commonwealth: Policy for out of state travel for employees will be sent out from MDPH today. Are schools required to provide training on social distancing and hygiene protocols? How will this be done? DESE/Helene says the school districts should be following the DESE guidance and providing training on this. Teacher’s unions have been contacted about this to take place at the beginning of the 2020-2021 school year. This includes a 10-day training period at the start of the school year via remote/hybrid training for teachers. The training content for school safety trainings is rooted in the DESE guidance. The training type is based on the school district type/size/logistics, etc. DESE does not generally dictate the specifics of the training. Outdoor basketball court at a private residence, can they hold scrimmages/games? EEA says the guidance covers sporting activities at private property. EEA can work with the town on the enforcement of the sports guidance, which should be limited to family members in the same household on private property. FYI – The CTC does have staff to back up the LBOH this fall. Q&A on this call today: We need an update for the voting polling places. They still fall under the 25-Max occupancy. Some elections are in three weeks and the state needs to give guidance on polling places. 3 Guidance said originally polling places were exempted, but then the revised order from the Governor reversed this; and this was supposed to be fixed. MDPH will send an email now on this subject. Indoor 25-Max occupancy – does this apply to schools wanting to do SAT and ACT testing? DESE/Helene says she needs to check on this in their guidance and follow up. What is the current rule around outdoor entertainment as far as music is concerned? DLS says it is limited to 100 people and guidance will be sent out to this caller. Outdoor music concerts are limited to outdoor music venues. Drive in music venue events are limited to 100 attendees, not 100 cars. Restaurants are allowed to have outdoor music, but singing is discouraged. Indoor music/singing is not allowed. Outdoor singer must be 25 feet away from the audience. Retail establishments (i.e. Cumberland Farms) are not enforcing masking –what can the LBOH do? DLS says they can communicate with Cumberland Farms Corporate on behalf of the LBOH. MAHB says there is always the option of labeling it a public health nuisance. There is a template for this on the MAHB website. You can issue a cease and desist order based on the non-enforcement being a public health nuisance. Tables being pushed too close together to create a makeshift bar. MDPH says that the ABCC has filed a complaint with the governor on this issue. DLS did not intend this in “reconfiguring tables.” This is NOT acceptable. High top tables in restaurants can be used in some restaurants for seating, but not for a bar. The bar is NOT to be open. To add tables to the bar is a violation of this protocol. PRIVATE schools – DESE guidance does not mandate private schools to comply with guidelines. If they are not following the guidance, what can the LBOH do? DESE/Helene confirms that the private schools are not required to follow the guidance, but many are. DESE is in partnership with helping private schools follow these guidelines. There is an email/phone at DESE for concerns from parents of private school students: COVID19K12ParentInfo@mass.gov MDPH says sdditional measures by the LBOH can include making good public health recommendations and local regulations can be passed for intervention. MDPH can assist you individually on this issue. CLOSE Do you have a question or need clarification on the next LBOH conference call hosted by MDPH? Please contact: Ron O'Connor, MPH - Director, Office of Local and Regional Health, MDPH E-mail: ron.oconnor@state.ma.us Please send your questions in advance so MDPH can review and prioritize them for discussion on the call. To facilitate the timely processing of questions, please note the following: Reply to all (on Ron O’Connor’s email updates and the Office of Local and Regional Health e-mail address) with your questions. Keep the subject line in your reply. Send your questions by Noon on Monday, the day before the conference call, to be considered for discussion on the call. 4 Conference Call Contacts: Michael Flanagan, CEM Mass Department of Labor Standards 617-626-6958 michael.flanagan@massmail.state.ma.us Ron O'Connor, MPH – Director Office of Local and Regional Health – MDPH Phone: 617.938.4437 ron.oconnor@state.ma.us Catherine M. Brown, DVM MSc MPH State Epidemiologist and State Public Health Veterinarian MDPH - State Public Health Laboratory OFFICE: (617) 983-6800 Catherine.brown@state.ma.us Jana Ferguson, Assistant Commissioner - MDPH (cell) 617-233-1314 Jana.Ferguson@mass.gov Cheryl Sbarra, J.D. Senior Staff Attorney Massachusetts Association of Health Boards Phone: (781) 721-0183 sbarra@mahb.org Helene Bettencourt, Associate Commissioner for Communications & Planning Department of Elementary & Secondary Education (DESE) Telephone: (781) 338-3131 ESE.RAO@state.ma.us MDPH Resources: COVID-19 Information for Local Boards of Health - https://www.mass.gov/info-details/covid-19-information- for-local-boards-of-health COVID-19 web site: www.mass.gov/covid19 DPH Website: www.mass.gov/dph Twitter: www.Twitter.com/MassDPH 1 MDPH - Mass Department of Public Health 9:00 AM COVID-19 Conference Call for Interagency/LBOH – 08/11/20 Call Hosts: Ron O’Connor, Jana Ferguson, Cheryl Sbarra MAHB, Dr. Katy Brown, Helene Bettencourt, DESE, EEA, and DLS. MAHB advice on these calls is for education/reference only. Seek legal advice from your specific town attorney. Announcements: MDPH will be sending out an FAQ on how to view traveler COVID cases and contacts being looked at by the CTC. There will be a Sharepoint folder for your community’s travelers associated with the state’s travel order. This allows you to have communication with the travelers under quarantine. This portal gives you an opportunity to see if the travelers are complying correctly. Governor’s assessment today resulted in a state assistance team for COVID compliance and to prevent the uptick in cases. Average cases per 100K residents shown on map for all the Massachusetts cities and towns. High, moderate, and low risk color codes based on daily case counts. Will be refreshed each Wednesday. The state’s assistants will help communities with enforcement and corrective actions. Many agencies some licensee boards will be involved as well. This is a coordinated effort to assist the LBOH, especially those in the higher risk towns/cities. Calls will go out to the LBOH to see what kind of assistance you need, provide contact tracing, basically how MDPH can assist you. MDPH is trying to best provide you services to help you make a better targeted approach using signage, communications, compliance/enforcement assistance. DESE says their commissioner spoke to the high/moderate/low risk communities today on DESE’s expectations on their learning models. From in-person, to hybrid, to remote. Local plans will be approved by local School Committees. This data analysis will be ongoing, but the hope is to demonstrate a level of support/assistance in school reopenings. This is a collaborative approach to addressing COVID. DESE also says that they are working with on the differences is their guidance compared with the state. Working on it this week. Pop-Up Schools: DESE will collaborate with the Department of Education to compose COVID guidance for these types of innovations. DLS says they sent out two bulletins today – one on plexiglass barriers and whether a face mask can be removed. This addresses the inconsistencies on these protections. Occupancy Standard in Massachusetts was updated on 08/10/20: Gatherings are now limited to 50 people. This was also distributed in a DLS bulletin today. DLS also says the bar tops and tables pushed up to a bar top: The rule is there is no service going on from the bar top area with a bartender. A table pushed up to a bar top could be allowed is there is 2 regular service around the bar area. You will still be required to have BOTH food and beverage served to the patron. There is still NO capacity limit in a restaurant when it is operating only as a restaurant. A function room requires following the capacity for an indoor event, which is 25 people. The patrons outside of the function room does not count. Wherever the event is occurring is where the 25-capacity limit must be followed. If the separate meeting room is the location for the gathering, that is fine but must be capped at 25. More enforcement assistance, involvement on licensed entities from ABCC: They have more authority and leverage of liquor permits than DLS and a $300 fine. They will be assisting the DLS in this matter. MDPH/DLS will be looking at drink orders to make sure the restaurant is following the COVID requirements. If you have questions regarding bars, you can follow up with Michael Flannigan at DLS. Testing for COVID Overview of the Types of Tests with Dr. Katy Brown: Three different types of tests: Molecular tests that look for RNA of the virus (i.e. PCR Test). These look for the viral material. Antigen tests look for proteins on the virus surface. The Antibody tests looks at the immune response of a human being. COVID-only tests can be false-positives. For every type of test, you must understand where the person is in their incubation period and send the test to a reliable lab. Molecular and PCR Tests Are the GOLD STANDARD: Done with a nasal swab that detects the presence of the virus. Requires a high-quality lab to process. Antigen tests have a huge benefit in that they are point-of-care tests. Results in 15 minutes. BUT, not as good. What is concerning is the positive results, while the negative results are more reliable. The issue is specimen handling and how the test is run. What results is a cluster of antigen test groups that are false-positive. MDPH recommends a confirmation of a positive antigen tests. Both PCR and Antigen tell you when someone is positive. This helps determine the rate of infection in Mass. Serology tests tell you when someone was positive in the past, but no information on whether the person was infected recently. Not as useful in surveillance. They all have uses and problems. In general, the testing strategy in Mass can test those with mild symptoms along with close contacts. Stop the Spread sites can test close contacts to interfere with transmission. MDPH can adapt Stop the Spread results to the situation in Mass as it evolves. 75% of those tested in Mass have a result in less than 72 hours, some on the same day. This is a very reasonable timeframe for infection control. 25% have tests that being sent to commercial labs and the delay is much longer. Mass is working to switch providers to instate test labs to improve turnaround times. Insurance is expected to cover people who are symptomatic. If you are asymptomatic, you need to discuss this with your insurance provider. CARES Act Presentation on this call today: CARES Act Corona Virus Relief Fund – Municipal Program Overview. 3 Federal Government has enacted four pieces of legislation on the CARES act that provided a range of different policy responses to COVID-19. This conversation will focus on the $2.7 billion for Mass. The funding is flexible in use. Work with your municipal officials on limitations, keeping expenditures within an unbudgeted expenditure and that they take place between March 1, 2020 – December 30, 2020. Amounts are per capita and can be applied for in two rounds. Round two of funding will take place this fall, round one is closed. Your community funding is based on one entire amount that is distributed over the two rounds. There are still 68 Mass communities that can apply for funding in the fall. Round one distributed about $131 million dollars. Can help with unexpected expenses but will not reimburse for lost revenues in a town. In addition to the municipal program, there is $200 million to support school districts through DESE to create safe school environments for students. There is also a $25 million dollar program for remote learning. Live Questions on this Call: What is an appropriate turnover rate regarding air quality in a school? CDC has released data on this and it can be Googled. Revised gathering order - Entity subject to general gathering limitations? DLS says any entity that has a sector-specific standard, they must follow this and NOT the general gathering order. EEA predicts an overall sports guidance update to come based on the state’s new gathering order. Online complaint form – Will this be a direct way to complain or should people call the LBOH? DLS says the first line of complaints or enforcement is best at the local level/LBOH. The email/online form contacts DLS directly. Questions from the public on why a restaurant closed due to a positive case of COVID – is this a violation of privacy? Dr. Brown says the LBOH has a lot of authority to determine what to do in this situation. If there is a public health reason to disclose this and it will help other cases of disease, then this is useful. If there is no other public health reason to share this, then don’t. You run the risk of someone’s identity being released. Can you reconcile that you can have an unlimited number of people in a restaurant not wearing masks and people in a movie theatre not wearing masks? DLS cannot give you the rationale for this. Jana/MDPH says in the case of restaurants, it is not practical when people are eating and drinking in a restaurant setting during mealtime. Why are theatres taking the hit when they are limiting occupancy? MDPH says it really limits the spread of COVID. It allows some entities to open under some circumstances and trying to strike some kind of balance for going to cultural activities. CLOSE Do you have a question or need clarification on the next LBOH conference call hosted by MDPH? Please contact: Ron O'Connor, MPH - Director, Office of Local and Regional Health, MDPH E-mail: ron.oconnor@state.ma.us Please send your questions in advance so MDPH can review and prioritize them for discussion on the call. To facilitate the timely processing of questions, please note the following: 4 Reply to all (on Ron O’Connor’s email updates and the Office of Local and Regional Health e-mail address) with your questions. Keep the subject line in your reply. Send your questions by Noon on Monday, the day before the conference call, to be considered for discussion on the call. Conference Call Contacts: Michael Flanagan, CEM Mass Department of Labor Standards 617-626-6958 michael.flanagan@massmail.state.ma.us Ron O'Connor, MPH – Director Office of Local and Regional Health – MDPH Phone: 617.938.4437 ron.oconnor@state.ma.us Catherine M. Brown, DVM MSc MPH State Epidemiologist and State Public Health Veterinarian MDPH - State Public Health Laboratory OFFICE: (617) 983-6800 Catherine.brown@state.ma.us Jana Ferguson, Assistant Commissioner - MDPH (cell) 617-233-1314 Jana.Ferguson@mass.gov Cheryl Sbarra, J.D. Senior Staff Attorney Massachusetts Association of Health Boards Phone: (781) 721-0183 sbarra@mahb.org Helene Bettencourt, Associate Commissioner for Communications & Planning Department of Elementary & Secondary Education (DESE) Telephone: (781) 338-3131 ESE.RAO@state.ma.us MDPH Resources: COVID-19 Information for Local Boards of Health - https://www.mass.gov/info-details/covid-19-information- for-local-boards-of-health COVID-19 web site: www.mass.gov/covid19 5 DPH Website: www.mass.gov/dph Twitter: www.Twitter.com/MassDPH www.mass.gov/dols Page 1 of 2 Rev 1 8/10/2020 Massachusetts Workplace COVID Standards Summary of Social Distancing and Impermeable Barriers Some of the Massachusetts COVID workplace safety standards allow the use of impermeable barriers when distancing is not feasible. This document summarizes standards that mention use of barriers. Barriers may not obstruct fire exits, exit signs, or fire sprinklers. Fabric barriers such as curtains are not allowed due to fire hazard. Do not block HVAC air vents. Installing a barrier flush with the ceiling will interfere with HVAC ventilation and fire sprinklers. Clean and disinfect barriers regularly. Setting Minimum distancing required Impermeable Barrier Restaurants 6 feet between tables Barriers may be installed between tables when tables cannot be distanced more than 6 feet. Patrons must wear face coverings except when seated to eat. Barriers must be 6 ft in height, measured from the floor. https://www.mass.gov/info- details/safety-standards-and-checklist-restaurants When live entertainment provided in restaurant (outdoor only as of 7/6/2020), singing performers must be 25 feet away from audience and 10 feet away from other performers. An impermeable barrier does not reduce this distance rule. https://www.mass.gov/info-details/safety-standards-and-checklist- theaters-and-performance-venues Performance Venue 25 feet distance is required for singers, woodwind and brass instruments. The standard 6 feet distance is not adequate for singers and breath instruments. Indoor performances are not permitted in Phase 3 Step 1 (July 6, 2020). Singing, woodwinds and brass are discouraged in outdoor performances. Singing performers must be 25 feet away from first row of audience and 10 feet away from other performers. All other performers must be at least 6 feet away from each other, including theater scenes. Face covering encouraged for performers when possible. An impermeable barrier could be installed at the stage, but it does not reduce the distance rule between singing performers and audience. Barriers cannot be installed in the audience areas, due to fire code. Such barriers in audience areas do not reduce the 6 feet distance rule between audience groups. https://www.mass.gov/info-details/safety-standards-and-checklist- theaters-and-performance-venues www.mass.gov/dols Page 2 of 2 Rev 1 8/10/2020 Setting Minimum distancing Impermeable Barrier Fitness Center and Health Club 14 feet distance and face covering are required for persons exercising. The standard 6 feet distance is not adequate for exercise. Instructors and trainers must be at least 6 feet away with face covering. Arrange all equipment (weights, machines, treadmills, bikes, etc.) so exercise areas are spaced out at least 14 feet apart. Face coverings can only be removed if person exercising is 14 feet or more away from others. It is expected in Fitness Centers that masks are worn by visitors and employees at all times. Spacing of machines may be adjusted to at least 6 feet apart if barriers are installed. Face coverings are still required when barriers separate machines less than 14 feet. In group fitness classes, 14 feet of physical distancing must be maintained between attendees at all times. Spacing can be reduced to 6 feet if physical barriers are installed and face coverings are worn. Face covering can only be removed when participants are more than 14 feet apart, even if there is a barrier. https://www.mass.gov/info-details/safety-standards-and- checklist-fitness-centers-and-health-clubs Hair Salon 6 feet between stations Barriers may be installed between stations when stylist chairs cannot be distanced more than 6 feet apart. Clients and stylists must wear face coverings during the entire service. Face covering may be removed for beard trimming. Face coverings cannot be removed when barriers installed between chairs. https://www.mass.gov/info-details/safety-standards-and-checklist- close-contact-personal-services Close Contact Personal Services 6 feet between stations and at checkout When possible, install barrier between client and worker when closer than 6 feet. Client and worker must wear face coverings, even if there is a barrier. Client may temporarily remove mask when service requires access to that portion of the face and then replace mask immediately. Strongly recommended that worker wears both mask and face shield when working in close proximity to client’s face (e.g. hair waxing, facials). https://www.mass.gov/info-details/safety-standards-and-checklist- close-contact-personal-services Retail 6 feet between customers waiting on line; 6 feet between employees and other persons Barrier required when feasible between cashier and customer service locations to protect employees. Customers and workers must wear face coverings at all times inside the store. Face coverings cannot be removed even when there is a barrier installed. https://www.mass.gov/info-details/safety-standards-and- checklist-retail-businesses Office and Manufacturing 6 feet between work stations First default is to telework when feasible. Second choice is to move workstations or stagger occupancy so that workers are more than 6 feet distance. When these are not feasible due to operational needs, install barriers between workstations. Barrier must be 6 feet high. Workers permitted to remove face covering when more than 6 feet away from others. https://www.mass.gov/info-details/safety-standards-and-checklist- office-spaces and https://www.mass.gov/info-details/safety- standards-and-checklist-manufacturing Quick Guide: Occupancy Limits per Gathering Order for 50 persons Page 1 of 2 Email: safepublicworkplacemailbox@mass.gov Rev. 2 8/12/2020 Quick Guide: OCCUPANCY LIMITS in MA COVID Standards Updated for Gathering Order for 50 persons outdoors 8/11/2020 This Quick Guide summarizes the occupancy restrictions in the Massachusetts COVID -19 standards. This guide does not make new requirements and does not replace the specific sector standards. Refer to the sector standards for facecovering, distancing, cleaning and operations requirements. Setting Max Occupancy Standard Outdoor Performance Venue 25% of the listed occupancy, or 8 persons per 1000 square feet. Max capacity of 50 outdoors. Changed by Order 46 effective 08/11/2020 for 50 person. (Rescinds Order 44 that allowed for 100 person outdoor ) https://www.mass.gov/doc/ph ase-iii-step-1-theaters-and- performance-venues-protocol- summary/download 8/11/2020 Indoor Performance Venue Not allowed to occur in Phase 3-Step1 https://www.mass.gov/info- details/safety-standards-and- checklist-theaters-and- performance-venues (7/8/2020) Indoor and Outdoor Events Indoor: 8 pp per 1000 SF with a max capacity of 25. Outdoor: 25% of the listed occupancy, or 8 persons per 1000 square feet. Max capacity of 50. Indoor and Outdoor: attendees are allowed to be standing, group size limited to 6 Changed by Order 46 effective 08/11/2020 for 50 person. https://www.mass.gov/doc/ph ase-iii-step-1-indoor-and- outdoor-events-protocol- summary-pdf/download 7/24/2020 Restaurant, dining only No Occupancy Max. Occupancy is controlled by distancing of tables and requiring each patron to remain seated. https://www.mass.gov/doc/ph ase-iii-step-1-restaurants- protocol-summary/download 8/11/2020 Quick Guide: Occupancy Limits per Gathering Order for 50 persons Page 2 of 2 Email: safepublicworkplacemailbox@mass.gov Rev. 2 8/12/2020 Setting Max Occupancy Standard Restaurant with live entertainment Primary activity is a restaurant, and the music is an amenity – No occupancy max Restaurant is hosting a performance – Examples: selling ticketed concert; the music event has a start/stop time for audience arrival. Required to follow occupancy cap in Theater and Performance Venue Standard. 50 persons outdoors (as/of 8-11-2020) , AND no indoor performance permitted in Phase 3 Step 1. https://www.mass.gov/doc/ph ase-iii-step-1-theaters-and- performance-venues-protocol- summary/download 8/11/2020 Restaurant with Event (wedding, funeral, private function) Events hosted at restaurants are required to follow occupancy max in the Indoor and Outdoor Event Standard. 50 person max outdoors; 25 person max indoors and not more than 8 person per 1000 SF Changed by Order 46 effective 08/11/2020 for 50 person. https://www.mass.gov/doc/ph ase-iii-step-1-restaurants- protocol-summary/download 8/11/2020 Movie Theater, indoor 40% of the screening room occupancy with a max capacity of 25 persons per screening room. https://www.mass.gov/doc/ph ase-iii-step-1-theaters-and- performance-venues-protocol- summary/download 7/24/2020 Movie Theater, Outdoor Drive-In. No Occupancy Max when patrons remain in vehicle. Capacity must be reduced to allow for spacing of cars. Patrons must remain in vehicle, no tailgating or chairs exterior of vehicle. Use “Performance Venue” occupancy limit if patrons get out of their car: 50 persons maximum. Music or sport simulcast using drive-in format are allowed. Patrons must remain in vehicle. Live performances must follow the distancing rules for performers in the Theaters and Performance Venues standard. https://www.mass.gov/info- details/safety-standards-drive- in-movie-theaters 7/6/2020 Page 1 of 2 Guidance to Cape & Islands Seasonal Community Information for Visitors and Members of Cape Cod & the Island’s Seasonal Community: Updated as of July 29, 2020 - Effective through the end of Phase 3 of Governor Baker’s Phased Plan to Reopen Massachusetts. Cape Cod, Martha’s Vineyard, Nantucket, and the Elizabeth Islands appreciate, welcome, and depend on you, our visitors, seasonal residents, non-resident homeowners, and seasonal workforce. On July 6, 2020, Massachusetts entered the first part of Phase 3 of opening businesses and organizations.  Cape Cod and the Islands are now welcoming visitors with some restrictions:  • Accommodations of all types (including short term rental of homes, condos, and cottages) • Seated dining and take out • Retail shops and museums • Outdoor historic and recreational activities Please check with your host or local business for specific opening dates and available amenities.   We care about your health and ours, thus all enterprises must certify participation in the Commonwealth’s Mandatory Safety Standards . Please be patient and follow health advisories as we all try to adjust to this “new normal”. We have been successful in limiting the extent of the spread of COVID-19 in our communities by implementing early and vigilant social distancing measures per the guidance of public he alth officials. The Massachusetts Department of Public Health warns that all of Massachusetts remains vulnerable to new cases due to the highly contagious and insidious nature of this disease. We all must do our part to remain safe and healthy by following the common sense precautionary measures outlined by public health officials: • There is a mandatory face covering/mask order in Massachusetts. Wear a face covering in public places where social distancing is not possible. Visit this link for details. Please know that certain towns or areas of the Cape & Islands have further mandates where residents and visitor s are required to wear masks even if they are able to social distance. • Please be advised that the Governor of Massachusetts has signed an Executive Order effective August 1, 2020 that affects travelers to Massachusetts. o All visitors entering Massachusetts including returning residents, unless traveling from ME, NH, VT, RI, CT, NY, NJ, or HI or any other state designated by the Department of Public Health as a lower risk state or otherwise meet and exemption, must: ▪ Complete the Massachusetts Travel Form Page 2 of 2 ▪ Quarantine for 14 days or produce a negative COVID-19 test that has been administered 72 hours prior to arrival in MA. Please visit this link for specifics on how to quarantine. ▪ Visit mass.gov/matraveler to see a full explanation of exemptions and see if the new requirements apply to you and your family. ▪ For specific information, please read the full COVID-19 travel order at this link. • Follow public health guidelines and orders: o Wash your hands and clean surfaces frequently o Practice social distancing by remaining 6 feet away from others o Stay vigilant for symptoms and stay home if you’re sick • For information regarding Massachusetts COVID-19 response, please visit: Mass.gov/covid19 and Mass.gov/reopening We appreciate your support of our local economy. With your help, and all of us working together, Cape Cod and the Islands will recover from this virus and these challenging economic times. We look forward to welcoming you back. Thank you for supporting this place that we all love by respecting this guidance. Bill Keating U.S. Representative 9th Congressional District Timothy R. Whelan State Representative 1st Barnstable District Sarah K. Peake State Representative 4th Barnstable District Julian Cyr State Senator Cape and Islands District William L. Crocker, Jr. State Representative 2nd Barnstable District Dylan A. Fernandes State Representative Barnstable, Dukes, and Nantucket District Susan L. Moran State Senator Plymouth & Barnstable District David T. Vieira State Representative 3rd Barnstable District Randy Hunt State Representative 5th Barnstable District PRESS RELEASE Information from the Cape Cod Commission Press Contacts Kristy Senatori, Cape Cod Commission Executive Director | 508-362-3828 ksenatori@capecodcommission.org Wendy Northcross, Cape Cod Chamber of Commerce CEO | 508-362-8610 wendy@capecodchamber.org Sarah Colvin, Cape Cod Commission Communications Manager | (508) 744-1271 sarah.colvin@capecodcommission.org ABOUT THE CAPE COD COMMISSION: The Cape Cod Commission is the regional land use, planning, economic development and regulatory agency for Barnstable County, Massachusetts. It was created in 1990 to serve the citizens and 15 towns that comprise Cape Cod. The Commission works toward maintaining a healthy balance between economic progress and environmental vitality. “Keeping a Special Place Special” describes the agency’s mission to protect the region’s unique qualities. The 19-member volunteer Cape Cod Commission board represents a wide spectrum of the community and provides oversight for a staff of 40 professionals. For more information, visit www.capecodcommission.org Cape Cod Commission and Cape Cod Chamber of Commerce Launch Second Survey of COVID-19 Business Impacts Survey seeks to better understand the impacts of COVID-19 amid reopening For Immediate Release (August 7, 2020) – Building on an effort launched earlier this summer, the Cape Cod Commission and the Cape Cod Chamber of Commerce have issued a second online survey to Cape Cod business owners to understand the continuing impacts of the COVID-19 pandemic. The initial survey responses provide data to inform the region’s economic recovery that can be leveraged by businesses, towns, and other organizations in future grant applications and reports. This second survey aims to capture new data from businesses in an effort to dive deeper into the impacts of COVID-19 during Cape Cod’s peak summer season. “For many of our small businesses, now is the time to bring in the revenue that will sustain them all year,” said Wendy Northcross, Cape Cod Chamber of Commerce CEO. “Survey responses will show how the pandemic is impacting our businesses during this peak time and will help us refine a strategy for recovery.” The survey again addresses businesses’ operational and workforce impacts. Business owners are also asked to share information about resources they have leveraged or are still needed to aid in recovery efforts. “Data collected from our first survey laid the groundwork for strategic recovery,” said Cape Cod Commission Executive Director Kristy Senatori. “This new data will provide critical information from businesses and organizations during our region’s busy summer season.” Responses are held confidentially and results reported out in aggregate. Business owners, including past survey participants, are encouraged to respond. The Cape Cod Businesses: Economic Impacts of Covid-19 survey is available here: https://cccom.link/ImpactSurveyAug2020 The results of the first survey are posted here: https://datacapecod.com/business-impact-survey ### 1 Donna Kalinick From:Peter Lombardi Sent:Tuesday, August 4, 2020 4:27 PM To:Select Board Cc:Donna Kalinick; Susan Broderick; Amy von Hone Subject:FW: Charts for Cape Cod Reopening Task Force 8/4/20, 9:45 a.m. call FYI Peter Lombardi Town Administrator Town of Brewster 508-896-3701 x. 1128 Effective July 7, 2020, until further notice: Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to be answered promptly. Thank you for your understanding and cooperation. For the latest updates on Town services, please visit www.brewster-ma.gov. From: Vaira Harik [mailto:vharik@barnstablecounty.org] Sent: Tuesday, August 4, 2020 8:47 AM To: Sean O'Brien <sobrien@barnstablecounty.org>; Carlstrom, Brian <brian_carlstrom@nps.gov>; chorgan@capecodchildrensplace.com; Christopher Adams <chris@capecodchamber.org>; david.vieira@mahouse.gov; Sampson, David <dsampson@sandwichmass.org>; mark.ells@town.barnstable.ma.us; Elysse Magnotto-Cleary <elysse.magnotto@capeair.com>; Maguire, Emily (HOU) <emily.maguire@mahouse.gov>; Erika Woods <erika.woods@barnstablecounty.org>; ercurry@eugenecurry.com; dylan.fernandes@mahouse.gov; Jack Yunits Jr. <jack.yunits@barnstablecounty.org>; jbeebe@eastham-ma.gov; jerry.fishbein@1199.org; Jim Golden <jgolden@provincetown-ma.gov>; Julie Wake <jwake@artsfoundation.org>; Kevin Howard <kevin@capecodchamber.org>; Kristy Senatori <ksenatori@capecodcommission.org>; Lauf, Michael <MKLauf@CapeCodHealth.org>; linda.markham@capeair.com; Margaret Laforest <margaret.laforest@state.ma.us>; sonnabendm@barnstablepolice.com; Mike Maguire <mmaguire@barnstablecounty.org>; nelson.andrewsjr@mwtribe-nsn.gov; pniedzwiecki@capecodhealth.org; Chief Peter Burke <pburke@hyannisfire.org>; Peter Lombardi <plombardi@brewster-ma.gov>; Randy Hunt <Randy.Hunt@mahouse.gov>; Ryan Castle <rcastle@cciaor.com>; Peake, Sarah - Rep. (HOU) <sarah.peake@mahouse.gov>; aschiavi@townofbourne.com; Shareen Davis <sdavis@chatham-ma.gov>; Cyr, Julian (SEN) <julian.cyr@masenate.gov>; timothy.whelan@mahouse.gov; Wendy Northcross <wendy@capecodchamber.org>; william.crocker@mahouse.gov; Schulze, Frank (SEN) <frank.schulze@masenate.gov>; Marie Oliva <moliva@capecodcanalchamber.org>; MKasparian@falmouthchamber.com; Barbara Cooper (CDC) <bic1@cdc.gov>; Santibanez, Scott (CDC/DDID/NCEZID/DPEI) <zqg5@cdc.gov>; Peake, Sarah - Rep. (HOU) <sarah.peake@mahouse.gov>; sarah.ferrara@mahouse.gov; kaelyn.hilliard@mahouse.gov; Susan Moran <susan.moran@masenate.gov> Cc: Sonja Sheasley <sonja.sheasley@barnstablecounty.org>; Andrew Platt <andrew.platt@barnstablecounty.org>; Kevin Mulroy, DO <kmulroy@capecodhealth.org>; Deirdre Arvidson <darvidson@barnstablecounty.org>; Beth Albert <balbert@barnstablecounty.org>; Heidi Nelson <heidirnelson@aol.com>; Karen Gardner <kareng@chcofcapecod.org>; pnadle@outercape.org; Christine Menard <cmenard@thefamilypantry.com>; Phillips, Diana (EEC) <diana.phillips@state.ma.us>; Group - Town Health Agents (7/24/20) <Group-townhealthagents72420@barnstablecounty.org>; Alicia Bryant <bryant_alicia@mybps.us>; Jocelyn Howard <jocelyn.howard@va.gov>; slaye@mbl.edu; Savannah Kelleher <kelleher@tremontstrategies.com>; Dotty Caron <dcaron@sscac.org>; Phil Burt <pburt@barnstablecounty.org>; Paul Hilton <paulhilton@capecodcollaborative.org>; Pam Ciborowski <ciborowski_pam@mybps.us>; Gina Hurley <hurley_gina@barnstable.k12.ma.us> Subject: Charts for Cape Cod Reopening Task Force 8/4/20, 9:45 a.m. call Good morning All. Our epi curve of new cases (data presented in 3-day increments) post-July 4th continues to show increases. Recent data indicate that the trend may be moderating. However, given the increased seasonal population, accompanied by spreader events such as parties, we could see these daily new case numbers continue to come in at higher levels (not alarming levels, just higher levels) until the seasonal crowds and/or irresponsible behaviors abate. We are not seeing evidence of community spread in the new case data. Our 7-day average of daily cases is 9, down from 11 last week, but up from 4 two weeks ago. Our rate of new cases per 100,000 is now at 4, falling from 5 last week. Notably, other beach/vacation communities on the Northeastern seaboard are also reporting problems with house parties/large group gatherings (indoor and outside) at which physical distancing and masking are not being maintained. An article in last week's New York Times is informative on this subject (https://www.nytimes.com/2020/07/30/nyregion/coronavirus-cases-nj.html?campaign_id=9&emc=edit_nn_20200731&instance_id=20861&nl=the- morning&regi_id=70357054&segment_id=34885&te=1&user_id=cdd416a240dd2a10127e433552b7e6d5). As of yesterday evening's DPH report, Cape Cod Healthcare had two hospitalized cases of COVID (all at CCH); last week there were 4, two of which were in the ICU. An additional death was reported, bringing the total to 157 since last week. 2 Regionally, in the Northeast case counts per 100,000 persons remain low, in the range of 2 to 6 cases/100,000, but are rising gradually. The exceptions are Rhode Island (10/100K) and Boston (8/100K). Nationally, there are reports of schools attempting to reopen to in-class tutelage that are experiencing spreader events, having to subsequently shut down and quarantine exposed teachers and classmates. https://www.nytimes.com/2020/08/03/us/school-closing-coronavirus.html?campaign_id=9&emc=edit_nn_20200804&instance_id=20953&nl=the- morning&regi_id=70357054&segment_id=35161&te=1&user_id=cdd416a240dd2a10127e433552b7e6d5 The NYT has done additional work to estimate COVID infections in schools, based on county-level case information sourced from the CDC. The source article for this interactive map is very informative on the issues facing school districts and the reopening decisions facing them: https://www.nytimes.com/interactive/2020/07/31/us/coronavirus-school-reopening- risk.html?action=click&module=RelatedLinks&pgtype=Article Estimates approximate the proportion of the population that is infectious based on the number who were infected during the preceding seven days, from data ending July 28. The calculations assume that students and teachers come in to school at least once a week and won’t come in if they are symptomatic. The estimates are likely to change as the epidemic gets better or worse in certain areas. The estimates assume that five people are infected for each known case. 3 4 5 6 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. ______________________ Vaira Harik, M.S. Deputy Director Barnstable County Dept. of Human Services Cell: 520-271-6314 Email: vharik@barnstablecounty.org 1 Donna Kalinick From:Vaira Harik <vharik@barnstablecounty.org> Sent:Tuesday, August 11, 2020 9:37 AM To:Sean O'Brien; Carlstrom, Brian; chorgan@capecodchildrensplace.com; Christopher Adams; david.vieira@mahouse.gov; Sampson, David; mark.ells@town.barnstable.ma.us; Elysse Magnotto-Cleary; Maguire, Emily (HOU); Erika Woods; ercurry@eugenecurry.com; dylan.fernandes@mahouse.gov; Jack Yunits Jr.; jbeebe@eastham-ma.gov; jerry.fishbein@1199.org; Jim Golden; Julie Wake; Kevin Howard; Kristy Senatori; Lauf, Michael; linda.markham@capeair.com; Margaret Laforest; sonnabendm@barnstablepolice.com; Mike Maguire; nelson.andrewsjr@mwtribe-nsn.gov; pniedzwiecki@capecodhealth.org; Chief Peter Burke; Peter Lombardi; Randy Hunt; Ryan Castle; Peake, Sarah - Rep. (HOU); aschiavi@townofbourne.com; Shareen Davis; Cyr, Julian (SEN); timothy.whelan@mahouse.gov; Wendy Northcross; william.crocker@mahouse.gov; Schulze, Frank (SEN); moliva@capecodcanalchamber.org; mkasparian@falmouthchamber.com; Barbara Cooper (CDC); Santibanez, Scott (CDC/DDID/NCEZID/DPEI); Peake, Sarah - Rep. (HOU); sarah.ferrara@mahouse.gov; kaelyn.hilliard@mahouse.gov; Susan Moran Cc:Sonja Sheasley; Andrew Platt; Kevin Mulroy, DO; Deirdre Arvidson; Beth Albert; Heidi Nelson; Karen Gardner; pnadle@outercape.org; Christine Menard; Phillips, Diana (EEC); Group - Town Health Agents (7/24/20); Alicia Bryant; Jocelyn Howard; slaye@mbl.edu; Savannah Kelleher; Dotty Caron; Phil Burt; Paul Hilton; Pam Ciborowski; Gina Hurley; Alicia Bryant; Christine Todd; Lori Pearson; Allyssa Hathaway Subject:Charts for Cape Cod Reopening Task Force 8/11/20, 9:45 a.m. call Attachments:Vermont dfr-travel-map-methodology-071620.pdf Good Morning All. New cases per day have returned to the low single digits, for now. Our 7-day average daily case number continues to fall, and is now at 5.4. There are no COVID cases in hospital as of yesterday afternoon's report. We had one new fatality reported on Saturday, bringing the total to 158. (Repeat) Note that the results of a pop-up testing event in Harwich held last week/Tuesday by Sean's rapid testing team (with support from CCHC and Hyannis Fire Dept) began to come in over the weekend, likely resulting in the reporting of 11 new cases on Saturday. Approximately 150 persons from the Harwich and the towns of Brewster, Orleans, Chatham, Dennis, Wellfleet, and Eastham), many working in the restaurant sector were tested. Active Cases in Barnstable County last week, as of 8/7/20, are estimated at 151 cases, and are falling. ( = Newly Identified Cases + Cases Recovering) Trend Data: 7/17 75 Active Cases 7/24 166 Active Cases 7/31 205 Active Cases 8/7 151 Active Cases Source: Vermont Agency of Commerce and Community Development, Data on COVID-Related Interstate Travel Guidelines, 8/7/20. Vermont's methodology for making these estimates is attached to this message. https://accd.vermont.gov/covid-19/restart/cross-state-travel/data 2 3 4 5 _____________________ Vaira Harik, M.S. Deputy Director Barnstable County Dept. of Human Services Cell: 520-271-6314 Email: vharik@barnstablecounty.org Weekly Case Count March 8 – August 8, 2020 0 5 10 15 20 25 30 35 40 45 50 55 1 5 3 1 2 0 2 0 0 0 1 0 2 0 0 0 0 1 2 5 2 00 0 3 3 7 53 14 2 0 1 1 1 0 1 1 0 3 0 0 1 4 0 Brewster COVID-19 Cases Resident (27 Total)Long Term Care (95 Total staff & patients) 1 Department of Elementary and Secondary Education Fall Reopening Frequently Asked Questions Updated August 3, 2020 As we have noted, the Department of Elementary and Secondary Education (DESE) continues to provide new information and updates on Fall 2020 School Reopening. This edition of Fall Reopening Frequently Asked Questions (FAQs) includes some new questions/answers, as well as updates from the FAQ issued on July 10, 2020. Questions and answers that are unchanged, revised, or new are noted in each response. For information specific to Special Education, including Frequently Asked Questions for Schools and Districts Regarding Special Education, please see the following link: http://www.doe.mass.edu/covid19/sped.html. What do I do if I have other questions not answered here? District/school-based personnel may email reopeningk12@mass.gov. Parents/caregivers may email questions to COVID19K12ParentInfo@mass.gov. Frequently Asked Questions – All Audiences 1. What is the overall goal for K-12 education in academic school year 2020-21? Our goal is the safe return of as many students as possible to in-person school settings, to maximize learning and address our students’ holistic needs. (No change) 2. Why are DESE and the medical community recommending in-person learning? After weeks of discussion with many stakeholders, including members of our Return-to-School Working Group, infectious disease physicians, pediatricians, and other public health experts, and given low transmission rates of COVID-19 in the state, there is a clear consensus that in-person learning is the preferred model. While remote learning has improved over the course of the school closures, there is no substitute for in-person instruction when it comes to the quality of students’ academic learning. In-person school plays an equally important role in supporting students’ social-emotional needs, including their mental and physical health, and mitigating the impacts of trauma. (No change) 3. What safety measures will be in place for students and staff? It is important to note that the American Academy of Pediatrics has affirmed that children, particularly younger children, are less likely than adults to be infected with COVID-19. Furthermore, if they become infected, it appears younger children may not have the same transmission potential as adults. The health and safety requirements for school reopening use a combination of strategies that, taken together, will substantially reduce the risk of transmission of COVID-19 in schools. This combination approach includes masks/face coverings, physical distancing, handwashing/sanitizing, and staying home when sick. (No change) 4. Can parents send children to school without a mask if they do not have access to one? Masks should be provided by the student/family, but schools should make available face masks for students who need them. (No change) 5. What are the guidelines for safe distancing requirements between students? Medical experts advising DESE have stated the distance of 6 feet is preferred whenever feasible but that the minimum acceptable distance is 3 feet when done in combination with masks and other safety 2 measures. Establishing a minimum physical distance of 3 feet between students when masks are worn is informed by evidence and substantiated by guidance from the American Academy of Pediatrics and the World Health Organization. It is the practice in several other countries that have successfully reopened their schools. (Revised) 6. Who needs to wear a mask, and when do they have to be worn? Students in second grade and above and adults, including educators and staff, are required to wear a mask that covers their nose and mouth at all times, except for designated breaks. Students in kindergarten and grade 1 are strongly encouraged to wear masks; if a student cannot tolerate a mask, they should wear a face shield, if possible. Masks must be worn by everyone, regardless of age, during school bus transportation (districts should download DESE’s transportation guidance for how to work with students who are unable to wear a mask on the bus). Teachers, staff, and parents should reinforce mask-wearing. (Revised) [Note that Nauset Public Schools will require all students PreK through Grade 12 to wear a mask unless a medical disability prevents a child from doing so] 7. Are there exceptions to wearing masks? Exceptions to mask requirements must be made for those for whom wearing a mask is not possible due to medical conditions, disability impact, or other health or safety factors. Face shields may be an option for students with medical or behavioral challenges who are unable to wear masks. If masks cannot be worn, students and staff should maintain at least 6 feet of physical distance. When staff need to be closer than 6 feet to a student who cannot wear a mask (such as when supporting students with disabilities), staff should follow the guidance provided in the Guidance on Summer 2020 Special Education Services (download). (Revised) Superintendent/Principal Frequently Asked Questions Health and Safety 1. What are the health and safety guidelines for teachers and staff? All adults, including educators and staff, are required to wear a mask that covers their nose and mouth at all times, except for designated breaks, which should occur throughout the day. Allow adequate space for teachers to ensure safe physical distance from students. (No change) 2. When, if ever, should students and staff get tested for COVID-19? Is there routine testing? Current Massachusetts Department of Public Health guidance states that anyone who shows any COVID- 19 symptoms, even if mild, should get tested. Medical experts recommend close contacts of those who test positive also get tested four to five days after their last exposure to that person. If an individual chooses not to get tested (whether they are exhibiting symptoms or are a close contact of someone who tested positive), the student or staff member should remain home in self-quarantine for 14 consecutive days and until asymptomatic. (Revised) 3. If my school has chosen to use 6 feet of physical distancing for all students and staff, are students and staff still required to wear masks? Even with 6 feet of distancing, masks are among the most important measures to contain the spread of COVID-19. As a reminder, DESE guidance states that masks are required for all staff and students in grades 2 and above and are strongly recommended for students in kindergarten and grade 1. Even if students are seated at desks 6 feet apart for their regular school day, students are required to keep masks on (except when eating or taking a mask break). (New) 3 4. If a classroom is set up with desks spaced 3 feet apart from seat edge to seat edge, is it permissible for the teacher, even when masked, to walk up and down between student desks to provide assistance and accommodations? Teachers should maintain a distance of 6 feet from other individuals whenever feasible, with the minimum acceptable distance of 3 feet when in combination with masks and other safety measures. Therefore, it is not recommended that teachers walk up and down between student desks, if this would bring them within 3 feet of students. For guidance on working with students with disabilities and students with other intensive needs, please refer to the Comprehensive Special Education Guidance (download). (New) 5. In what circumstances does someone need to self-quarantine (when they have been exposed but are not sick) or isolate (when they are sick)? Individuals are required to self-quarantine if they have been exposed to a COVID-19-positive individual and choose not to get tested. An individual who chooses not to get tested must remain in self-quarantine for 14 days from last exposure. An individual who chooses to get tested four to five days after last exposure and receives a negative test may return to school if masked. Individuals are required to self- isolate if they test positive for COVID-19. In these scenarios, the self-isolation period is a minimum of 10 days with at least 3 days having passed with no fever and with improvement in other symptoms. (New) 6. The guidance states that individuals who are exposed to COVID-19-positive individuals should stay home and get tested four or five days after their last exposure. If the exposure is ongoing (e.g., exposure to household members or other close contacts who are unable to self-isolate), what is considered the “last exposure?” If a student’s or staff member’s exposure to an infected individual is ongoing, then the student or staff member should stay home in self-quarantine until the infected individual is no longer considered infectious per Department of Public Health guidance. Once the infectious period is over, the student or staff member should be tested four or five days later. (New) 7. The guidance states that if someone is symptomatic or has been exposed to a COVID-19-positive individual, they must get tested prior to returning to school. In other places, the guidance states individuals who choose not to get tested must adhere to a 14-day self-quarantine prior to returning to school. Are these conflicting statements? The only way a close contact may return to school prior to 14 days after the last exposure to an individual with COVID-19 is if they have a negative test four or five days after the last exposure, are asymptomatic, and are able to mask effectively. If the individual is not tested or cannot mask effectively, then they must self-quarantine for the full 14 days. (New) 8. If someone in an elementary classroom tests positive for COVID-19, is the whole class required to self-quarantine? If so, when is the earliest students can return to school? The guidance states that in elementary schools, all students and staff within the classroom are considered close contacts. If someone in this “cohort” tests positive for COVID-19, all close contacts should stay home and get tested. Because close contacts should get tested four or five days after last exposure, the classroom will close to in-person instruction for a minimum of 5 calendar days. If a close contact’s test returns negative, if they are asymptomatic, and if they can effectively mask, then they may return to school. If the close contact chooses not to get tested or cannot mask effectively, they must self -quarantine for 14 days. During the period that students are in self-quarantine, it is the school’s duty to provide them with remote learning. (New) 4 9. The guidance states that if an individual tests positive for the virus, they must self-isolate for at least 10 days and until at least 3 days have passed with no fever and with improvements in other symptoms. At what point do you start the 10-day count and 3-day count, respectively? The 10-day period begins with the onset of symptoms, and the 3-day period without fever begins no earlier than the last 3 days of that 10-day interval. If an individual develops symptoms, regardless of when tested, they may return on the 10th day, provided that they have had no fever on days 7-10 after symptom onset and have had improvements in other symptoms. The duration may be longer than 10 days if a fever persists or symptoms do not improve. (New) Facilities and Operations 10. Is ten students the maximum number in one class in the fall (as provided in the Initial Summer School Guidance issued on June 4, 2020)? No, our guidance has evolved since the Initial Summer School Guidance. For the fall, there are no required maximums on cohort or group sizes, so long as schools adhere to physical distancing requirements. (No change) 11. Can students in kindergarten and first grade who are unmasked sit together on the rug? Students in kindergarten and first grade should be encouraged to wear a mask/face covering, or a face shield if masks are not tolerated. Schools should aim to keep kindergarten and first grade students six feet apart but lesser distances are acceptable (but no less than 3 feet). This is permissible given the lower susceptibility of the age group. Schools should consider reconfiguring space to discourage prolonged close contact and encourage activities that allow children to spread out. Programs may design their own strategies to implement this recommendation – such as spacing chairs at tables, designing games and group activities where children may engage in play that can be spaced apart (for example, by using visual cues, like hula hoops or tape on the floor), and increasing outdoor time. (No change) 12. When students are in the cafeteria or in classrooms or other spaces to eat, what is the space requirement? During meals, because masks are not worn, 6 feet of physical distancing is required. To provide adequate distancing, there may need to be multiple meal breaks for smaller cohorts of students or enable some students to eat in the classroom and some in other spaces as feasible (e.g., cafeteria, hallways if permitted, etc.). (No change) 13. Do we have to keep classroom windows open? To increase facility ventilation, we encourage schools to keep classroom windows open, if feasible, as much as possible throughout the school year. (No change) 14. Can we use our cafeteria for meals if we provide adequate spacing in lines and at tables? Students must be six feet apart in the cafeteria or any eating space, as it is assumed that masks/face coverings will not be worn during meals. If the cafeteria cannot provide adequate spacing, consider alternative ways (e.g., stagger meal times, have students eat in classrooms instead of the cafeteria, or use common areas) to promote physical distancing during meals. If serving food in the cafeteria, develop staggered schedules that minimize mixing of cohorts, enforce six feet physical distancing protocols, adjust food preparation and service procedures to minimize shared items, and support compliance with health and safety. It is preferred for those without masks not to sit facing each other. (No change) 5 15. How do we measure how many desks can fit into a classroom? When masks are worn, 3 feet is the minimum distance allowed from seat edge to seat edge regardless of whether that seat is at a desk or a table. Desks and tables should face in the same direction. There is no maximum number for group size, so long as schools adhere to the physical distancing requirements. Six feet of physical distance is required between students who are not wearing masks, e.g., when eating, taking a mask break, or for students who cannot wear a face mask due to medical conditions, disability impact, or behavioral challenges. Please see guidance about unmasked kindergarten and first grade students below and exceptions to wearing face masks in the All Audiences section above. (Revised) 16. Are plexiglass barriers permissible between desks or tables? In general, we do not recommend setting up plexiglass barriers in typical classrooms, since they represent an additional high-risk surface to clean and disinfect. However, barrier use is permitted if classroom furniture cannot be replaced and if required physical distancing cannot be achieved without the use of barriers, such as in shared table or laboratory settings where there is limited capacity and desks are heavy or immovable. More information can be found by downloading the Facilities and Operations guidance. (New) Models of Learning 17. Do districts need to create three plans or just the plan they intend to start with this fall? The Department is requiring districts, charter schools, collaboratives, and approved special education schools to develop one plan that addresses all three models for learning (in-person, hybrid, and remote) in case districts need to change course during the school year. The plan should prioritize safely getting as many students as possible back to school in-person, following a comprehensive set of health and safety requirements. The plan should also describe how the district would implement remote learning and hybrid (combination of in-person and remote learning) models. Across each of these models, the district or school also needs to address how special populations, including students with disabilities and English learners, will receive necessary services and accommodations. (Revised) 18. When are school and district plans for reopening due? Will there be a template to submit the plan? On July 15, DESE released information on the process to submit reopening plans. Districts, charter schools, collaboratives, and approved special education schools are required to submit their reopening plans to DESE through a two-step process:  Step 1: By July 31, districts, charter schools, collaboratives, and approved special education schools completed and submitted a preliminary reopening plan summary to DESE. They filled out an online form which will allow DESE to collect key summary information about districts’ reopening models and other planning considerations.  Step 2: By August 10, districts, charter schools, collaboratives, and approved special education schools must finalize their comprehensive plan documents, submit them to DESE, and release them publicly to their communities, including posting plans on the district’s or school’s website. Final plans should be approved by local school committees and/or executive boards. (Revised) 19. What if our district or school requires an extension to the August 10 submission deadline? Districts and schools may seek a short extension to the August 10 deadline to allow for school committee or executive board plan review and approval or additional time for planning. Any request for an extension should be addressed to the Commissioner and submitted by email to reopeningk12@mass.gov no later than August 10, 2020. Requests should include a rationale for the extension and a proposed date of submission, which should be no later than August 17, 2020. (New) 6 20. Can my elementary school operate under a departmentalized model if staff and students maintain the appropriate space requirements? Even with required spacing, DESE recommends that elementary schools preserve cohorts of students with one adult (i.e., keep students in self-contained classrooms or “cohorts”) to mitigate transmission of the virus. However, in some instances, schools may choose to continue with departmentalization. If this occurs, and to reduce close student contact during transitions, it is recommended that teachers, not students change classrooms. Assigned seating is also important, because it effectively creates even smaller groups within cohorts, which minimizes transmission. Assigned seats can also assist with contact tracing. Guidance related to special education teachers and related service providers who need to provide services in the classroom on an itinerant basis is included in the Comprehensive Special Education Guidance for the 2020-21 school year (download). (New) Resources 21. What is a “level service plus” budget? A “level service plus” budget includes additional funds on top of a district’s projected budget to manage additional costs associated with health and safety preparations. While the FY21 budget is still being developed by the Legislature, the Commonwealth is making additional funding sources available directly to schools and districts to support reopening. (No change) 22. What federal funding is available to assist districts and schools? To date, the following federal grants have been made available to cities and towns for educational expenses related to COVID-19: a. $193.8M from the Elementary and Secondary School Emergency Relief (ESSER) Fund to districts, largely based on the Title I formula b. A portion of the $502M from the Coronavirus Relief Fund (CvRF) already allocated c. Additional $202M from CvRF ($225 per pupil) to support school reopening, specifically d. $25M for remote learning technology grants from CvRF and ESSER Moreover, the Executive Office of Education (EOE) and DESE applied for additional competitive federal grants and are waiting determination. (No change) Policies 23. What should educators and other staff who are at increased risk of severe illness from COVID-19 do when the school re-opens? Educators and other staff who are at increased risk of severe illness from COVID-19 will want to consult with their health care providers about whether and under what circumstances a return to in-person school settings would be medically inadvisable. (No change) 24. Should Pre-K classes follow DESE guidance or EEC guidance? In general, public preschools should follow DESE guidance. However, if public preschools enroll children whose families receive subsidies administered by EEC, they should seek guidance from their EEC regional office. (No change) 25. Will there be changes to assessment requirements (MCAS)? At this time, districts should expect that MCAS will continue. Given the complexity of COVID-19’s impact on our schools, MCAS is a critical way to understand the pandemic’s effects on student learning and achievement. Please move forward with planning accordingly. (Revised) 7 26. Is DESE mandating changes to school days/calendar changes? To provide sufficient training and preparation time for educators and staff, the Commissioner reduced the 180 day and student learning time requirements for the 2020-2021 school year to 170 days and 850 hours (for elementary schools) and 935 hours (for secondary schools). Districts must begin providing instruction to students no later than September 16, 2020 unless they receive a waiver. Districts will be required to meet the structured learning time requirements, whether they are providing instruction in person, remotely, or in a hybrid model. If a district or school is unable to meet the September 16, 2020 requirement, it may apply for a waiver. Any request for a waiver for this purpose should be submitted by email to reopeningk12@mass.gov no later than Friday, August 14, 2020 and must include a full description of the justification for the request. Districts may also seek flexibilities regarding student learning time requirements to enable more students to attend school in-person. For example, to increase capacity, a district may add a second or third morning bus route for a given neighborhood with an earlier or later pick-up time than existing routes. As a result, the district may request a waiver of structured learning time requirements so the district can stagger school day start and end times. Any request for a waiver should be addressed to the Commissioner and submitted by email to reopeningk12@mass.gov no later than Friday, August 14, 2020. (Revised) 27. How is the guidance different for private schools? This guidance applies to all public elementary and secondary schools in Massachusetts, including charter schools, as well as approved special education schools and collaboratives. Private, independent, and parochial schools may use DESE documents as a guide. (Revised) 28. What can a district do to avoid disruptions that occur if parents change their mind about whether their child will attend school remotely or in-person? Many superintendents have surveyed parents/caregivers about their intention to return to in-person instruction. It is recommended that districts and parents/caregivers continue to be in close communication. When parents/caregivers communicate early that a child is moving from one model to another (e.g., in-person to remote or remote to in-person), it allows for more thoughtful planning by their child’s school. If necessary to comply with health and safety requirements, districts may establish a policy that sets a reasonable transition period, ideally no more than three to four weeks, to plan for the introduction of a new student from remote to in-person learning. During this period, remote teaching and learning must continue for that student. (Revised) 29. Are school districts responsible for students who are choosing remote learning? Yes, school districts are responsible for students who are engaging in remote learning. Given the potentially changing circumstances of COVID-19, remote learning may be an option when fully in-person school is not feasible, as a key part of a hybrid model, and for those students who cannot or chose not to attend in person. As such, quality remote learning is a must to support our students’ academic growth. Remote learning models shall include the following requirements: (1) procedures for all students to participate in remote learning, including a system for tracking attendance and participation; (2) remote academic work shall be aligned to state standards; (3) a policy for issuing grades for students’ remote academic work; and (4) teachers and administrators shall regularly communicate with students’ parents and guardians, including providing interpretation and translation services to limited English proficient parents and guardians, consistent with 603 CMR 27.08. (Revised) 8 30. Can school districts accept student teachers and other educator candidates for practicum and pre- practicum experiences, and are candidates considered volunteers? The Department considers educator preparation candidates (e.g., prospective teachers, administrators, school counselors) important individuals who can provide added capacity to meet students' needs. The Department encourages districts to view candidates as essential to the return-to-school effort and to leverage the variety of ways they can support the needs of the school community. See “Leveraging Student Teachers,” for additional context. We encourage you to identify ways to allow candidates access to remote learning platforms that will be used by your school or district, for example, by providing them with a district-specific email address, and to work with ed prep partners on the flexibilities regarding practicum that DESE has granted to them this year. (New) 31. For the purpose of planning for return to school, may a district prioritize student groups for in- person instruction? In cases where districts cannot bring back all students in-person and are implementing either a predominantly hybrid or remote model, they may choose to identify groups of students to attend school in-person full-time – so long as the district is able to effectively follow health and safety requirements. We encourage districts to prioritize the following student groups for full-time, in-person instruction:  Students with disabilities and English learners, particularly those with more intensive needs. Please refer to the Comprehensive Special Education Guidance for a more expansive definition of these students.  Students whose parents/caregivers report they do not have access to reliable internet or a suitable learning space at home (particularly students experiencing homelessness or housing insecurity and students in foster care or congregate care).  Students who are significantly behind academically.  Students who were disengaged and/or who struggled significantly during previous remote learning periods.  Early learners (grades preK–5). In cases where the student populations listed above comprise too large a group to safely return all of the prioritized students in-person, we strongly encourage districts to prioritize students in the first two groups. (New) 32. Can the school committee or executive board set additional policies above and beyond what is outlined in these guidance documents? Yes, school committees and executive boards may set additional policies so long as those policies meet the minimum medical requirements as provided in the guidance and do not impede students’ access and right to public education. (New) 33. If a student transfers into our district or school, are they required to self-quarantine? In general, students who reside in Massachusetts who transfer into a district or school mid-year are not required to self-quarantine. See Protocols for Responding to COVID-19 Scenarios (download) for situations that require self-quarantine or self-isolation. Students who transfer from out of state must follow COVID-19 Travel Orders for Massachusetts. (New) 9 Transportation (New section) 34. What is the role of the bus driver or bus monitor in identifying possibly symptomatic students? We are not recommending bus drivers or bus monitors actively screen students as they enter or ride the school bus. However, bus drivers and bus monitors can play an important role in flagging possible symptomatic students. If it is evident that someone has symptoms, whether reported or observed, the bus driver or bus monitor should follow the protocols outlined in the transportation guidance. Bus drivers and bus monitors should be trained on these protocols and scenarios prior to the start of the year. (New) 35. If a district is providing a hybrid model of education to its students, must they coordinate transportation for students in out-of-district placements such as educational collaboratives and approved special education schools? Yes, it is the responsibility of the school district to coordinate and arrange for transportation to out-of- district placements. If the out-of-district placement is providing in-person instruction, then the school district must make every effort to provide transportation as indicated in the student’s individualized education program (IEP). (New) 36. Are districts obligated to provide transportation to foster care or homeless students? Students who are homeless or in foster care have the right to remain enrolled in their school of origin and receive transportation to and from school if needed. Transportation must be comparable to that provided to other students, meet Massachusetts state law (G.L. Chapter 90, section 7D), and follow current COVID-19 guidance for pupil transport. For students in foster care, it is the responsibility of the school of origin to work collaboratively with the Department of Children and Families (DCF) and to ensure transportation is provided. For students who are homeless, the parent/guardian/unaccompanied youth must be informed of the right to transportation. Transportation is a shared responsibility between the district where the student is enrolled and the district where the student is staying. For other questions regarding students who are homeless or in foster care, please see the Educational Stability webpage and Tips for Ensuring Educational Stability during School Closures. (New) 37. If students from the same household are sitting together, can the maximum occupancy for each bus increase? Yes. Because students from the same household can sit together on a bench, the maximum occupancy for each bus may increase. Other students (non-household members) should be seated one student per bench from others. (New) 38. Are students permitted to drink water or other liquids on the bus? No. All riders must wear masks that cover their nose and mouth at all times, and masks may not be removed for drinking. Exceptions may be made for those who require liquids due to medical conditions, disability impact, or other health or safety factors. (New) 39. What is the recommended amount of physical distancing at the bus stop? Distancing requirements apply both while waiting at bus stops and while in transit. Students and adults at bus stops should ideally maintain 6 feet of distance from other individuals, with the minimum being 3 feet of distance. Everyone on the bus and waiting at bus stops must wear masks that cover the nose and mouth at all times. (New) 10 Frequently Asked Questions by Parents Models of Learning 1. Can parents choose whether to send their children to school or keep them learning remotely? Parents/caregivers can choose to send their children to in-person school or keep them at home learning remotely. In-school attendance is highly encouraged to promote student academic progress because there is no substitute for the attention and engagement possible with in-person learning. (No change) 2. What is the difference between homeschooling and remote learning? Remote learning means learning provided by the school district that happens outside of the traditional classroom because the student and teacher are separated by distance. Remote learning may be synchronous or asynchronous. Remote learning may include but is not limited to online learning (603 CMR 27.08). Parents may also choose to homeschool their children, a type of private education. For a child of compulsory school age, the homeschooling program must be approved in advance by the superintendent or school committee of the district of residence. (No change) 3. If my child starts the school year remotely, can I later send them back to in-person learning? Yes, parents can choose to switch their children to in-person learning even if they started the year remotely. Parents and school districts are highly encouraged to be in close communication about any changes. When parents/caregivers communicate early that a child is moving from in-person instruction to remote learning, it allows for more thoughtful planning by their child’s school. If necessary to comply with health and safety requirements, districts may establish a policy that sets a reasonable transition period, ideally no more than three to four weeks, to plan for a student to change from remote to in-person learning. During this planning period, remote teaching and learning must continue for that student. (Revised) Health and Safety 4. After in-person instruction resumes, does a student need to submit a doctor’s note if they need to be out for personal health reasons? State law dictates that school committees set local attendance policy. Given the current health crisis, DESE does not recommend requiring a physician’s note for attendance-related purposes for personal health reasons. If the student’s parents/caregivers are seeking home or hospital educational services, the regular home/hospital process (http://www.doe.mass.edu/prs/ta/hhep-qa.html) must be followed, including the completion of the Physician’s Affirmation of Need for Temporary Home or Hospital Education for Medically Necessary Reasons, which requires a physician’s signature. Additional requirements for return will be in place for a student or staff who has tested positive for COVID-19. (No change) 5. What is the proper handwashing technique? When handwashing, individuals should use soap and water to wash all surfaces of their hands for at least 20 seconds, wait for visible lather, rinse thoroughly, and dry with an individual disposable towel . (No change) 11 6. What is the proper hand sanitizing technique? Hand sanitizer should be applied to all surfaces of the hands and in sufficient quantity that it takes 20 seconds of rubbing hands together for the sanitizer to dry. Hand sanitizer with at least 60 percent ethanol or at least 70 percent isopropanol content can be used. (No change) 7. Is hand sanitizing an acceptable replacement for handwashing? Is handwashing (not hand sanitizing) necessary? While handwashing with soap and water is the best option, alcohol-based hand sanitizer (at least 60 percent ethanol or at least 70 percent isopropanol) may be utilized when handwashing is not available. As has always been the case, hands should be washed whenever hands are visibly soiled and after using the bathroom. (No change) 8. What do I do if I have other questions not answered here? Parents/caregivers may email questions to COVID19K12ParentInfo@mass.gov. Introduction to Nauset Blueprint for School Reopening - September 2020 Based upon the guidelines set forth by the Massachusetts Department of Elementary and Secondary Education, and after careful study and planning over the past two months on the part of the school principals and the school leadership task force, Nauset Public Schools plans to offer two different models for students dependent upon their grade level: ●PreK - Grade 8:​ In-Person education beginning on September 16, 2020.* ●High School:​ Hybrid education with students in-person at the High School several days per week and remote on the other days of the week.* The High School also begins on September 16, 2020. *A fully remote option will also be provided for those families who choose to opt out of the in-person model (PreK-8) or the hybrid model (High School). [Please review details below] GOAL​ - Our goals are to reopen our schools safely, while utilizing our new and evolving knowledge about disease control. We want to improve our teaching and learning when students are in school, in a hybrid learning environment, and/or in a remote learning environment. Below please find key information regarding how our schools will operate beginning in September: ●Student & Staff Safety is our Overarching Priority ○Cohorts of students will remain small to the extent possible given school schedules. Students will remain together throughout the day in these smaller cohorts​.​ (See High School Hybrid Model below) ○All students in grades PreK to Grade 12 will be required to wear masks (except in the case of a medical need). Staff will be required to wear masks. ○Frequent mask breaks will occur during the day including times when students are eating. Distancing during mask breaks will be 6 feet and breaks will occur outside when possible. ○Handwashing and hand-sanitizing will occur regularly throughout the school day. ○Desks and student work spaces will be placed a minimum of 3’ apart and, as much as possible, up to 6’ apart. ○Hallways and traffic flow patterns within the building and/or in common areas outside the building(s) are designed per State guidelines and to allow for the necessary distancing. ○Lunches will be in classrooms, the cafeteria, or outdoors when weather permits. ○Protocols have been developed including: Health & Safety; Cleaning/Disinfecting; Bus Transportation; Communication; and Procedures for Responding to a Positive COVID Case. With the leadership of our nurse leader and school nurses, these have been approved by our school physician and the local Boards of Health. Protocols will be available on our website as they are completed and finalized. ○Transportation to and from school will be provided, with only ⅓ of the normal capacity. ○Bathrooms will be single use with physical distancing practices in place while waiting. ○Sharing of materials and school supplies will be limited with cleaning/disinfecting of shared materials occurring between any shared use. ○All our administrators, faculty members and staff will be trained on the use, implementation and adherence to all Protocols for Health, Safety, Cleaning and COVID-19 Response Procedure. ○Training sessions will be offered to parents for technology platforms and software. ●Effective Teaching & Learning Practices Are Essential ○In-person cohorts and teachers will work to create a sense of community and to establish norms that allow all individuals to be heard and respected. ○Taught content will include core classes, electives, exploratories, and social-emotional learning. ○Services for students with disabilities, medical needs, English language learning needs, additional academic (e.g. Title I) and/or social-emotional needs will be provided. ○English language learners, high needs students and students with disabilities, particularly preschool-age children and those with significant and complex needs, will be prioritized for receiving in-person instruction during the school year. (Applies to all learning models) ○All students PreK through Grade 12 will have an iPad assigned for their use. The 1:1 iPad will be utilized as a learning, assessment, and collaboration tool when students are in-person, in a hybrid model, and/or in a remote environment. ○In-person learning will require students to adapt to physical distancing requirements with peers; however, our staff is working to develop new and effective ways to motivate and engage students in this new environment. ○Art, music, technology, library, physical education, other exploratory courses, and lab courses will be offered in ways that align with cohort groupings and respect State medical guidelines. ○Effective instructional strategies that support students’ growth and learning will continue to be at the center of our work. Feedback to students on their work and progress will be provided. In-Person (PreK through Grade 8) ●Arrival and dismissal of students will be altered to ensure physical distancing and the safety of students and family members. ●Full days will be in place with a typical schedule for all students. Adjustments will be made to ensure time for handwashing, mask breaks, and other safety guidelines. ●Passing times of students will be staggered to avoid crowding of students. ●Students will have individual “kits” of materials and textbooks/learning supplies as needed. ●Use of technology platforms will be carried over from in-person, to hybrid, and to remote learning environments. This will help with seamless transitions in learning if necessary. Hybrid (High School) ●Students will be organized into two cohorts and will meet in school, each week, for each of their courses. ●Cohorts will be divided with one cohort in-person on Mondays and Tuesdays and the other cohort in-person on Thursdays and Fridays. Students will be learning remotely on the days they are not in-person. ●A typical school day schedule will be followed on both in-person and remote days. ●We will adhere to the DESE guidelines on attendance, grading, and hours of instruction. ●Students are expected to engage, participate, and submit work consistently. ●Meetings of student support teams will ensure timely interventions for students at risk. ●Students will have access to after school activities including athletics if approved by MIAA. ●Cohorts at the High School will consist of students in courses, on buses, and in extracurricular activities that overlap. Cohort sizes at the High School will be significantly larger. Remote Learning Option (For those who choose a fully remote option- PreK through Grade 12) ●Remote learning will include full days for students and will model the in-person day for scheduled core content classes. ●Remote learning will include live and recorded instruction by teachers to allow access by students and families. Live lessons will occur on the usual daily schedule. ●Attendance, grading, and hours of instruction will be followed as outlined in the DESE guidelines. ●Students are expected to engage, participate, and submit work consistently with the necessary effort to learn and achieve at high levels. ●Teachers will partner with parents to support students and inform parents of critical information to allow their child to prosper. ●Teachers will hold virtual office hours and/or opportunities for student support/assistance. ●Students with disabilities will receive the services that are indicated on their Individualized Education Program. ●Extracurricular activities and athletics will not be allowed if the District is required to go fully remote with all students. Nauset Public Schools has streamlined our platforms to include the use of Google Classroom for all students in Kindergarten through Grade 12. Seesaw will also be utilized for students in PreK through Grade 5. Teachers have received professional development in these platforms and parents will have the opportunity to participate in training as well. In order to provide each family with current information and an opportunity to ask questions, a video presentation will be given to parents on August 10 and 11, along with a live Question and Answer session (via Zoom or Google Meet). Finally, a “commitment survey” will be sent to all families to elicit critical data regarding choices about learning models and transportation. This “commitment survey” will be sent to families on August 7th and is due from ALL families no later than August 12th. Nauset Public Schools Re -Entry Plan for the 2020-2021 School Year Elementary Schools, Middle School, and High School Nauset Administrative Task Force Thomas Conrad, Superintendent Keith Gauley, Assistant Superintendent Patti Grenier, Educational Consultant Carol Forgione, Director of Human Resources Giovanna Venditti, Director of Finance and Operations Mary Buchanan, Director of Student Services Eileen Belastock, Director of Technology Mary Ellen Reed, District Nurse Coordinator Principals have a Task Force of staff members working in their buildings Weekly meetings held with President and Vice President of Teachers’ Union Work of the Task Force Development of: 1.PPE Purchases 2.Learning Plan Template 3.Health and Safety Protocols 4.Cleaning Protocols 5.Parent, Staff and Transportation Survey(s) 6.Communication Plans 7.Training Proposals 8.Protocol for Staff Requests Planning and Implementation Teams Teaching and Learning – Keith Gauley and Tom Conrad Student Supports – Mary Buchanan and Keith Gauley Special Education and ELL – Mary Buchanan Personnel and Staffing – Carol Forgione and Tom Conrad Facilities & Operations – Tom Conrad and Eileen Belastock Budget Oversight – Giovanna Venditti Transportation – Giovanna Venditti Communication – Tom Conrad Summary of Survey Data Parent Survey (1269 families responded) 81% Desire In-Person Learning 182 families would prefer remote learning plan Desired focus on core-content, social-emotional learning, specialist and elective courses, and extra- curricular activities including athletics If hybrid plan, parents prefer full days for in-person learning 11 families need internet access, 82 families need increased bandwidth 20% of families would need childcare should we move to hybrid/remote Staff Survey (405 responses) 31 Staff may be requesting leave and/or accommodation 90% Staff will be comfortable technology- wise teaching hybrid/remote model after summer professional development Transportation Survey (808 responses) 65% Wish to Use Transportation Services 10% Will utilize Choice Bus Communication and Dissemination of Information Initial Submission of Plan to Department of Elementary and Secondary Education July 31 Joint School Committee Meeting August 6 Release of Executive Summary of Plan: August 7 Staff 7:00 AM Parents 4:00 PM Release of District Presentation August 8 Questions and Answers live by Schools August 10,11 Commitment Survey August 7-12 Plan Submission to Department of Elementary and Secondary Education August 10 Staff Assignments August 19 Student Assignments August 26 Nauset School District’s Reopening Plans 2020 - 2021 CONSISTENCY Process - Creating our Plans ●Collaborative effort ●Adherence to State guidelines ●Review of survey data - district and school level ●School-based design teams representing wide variety of roles ●Plans reviewed by District task force Next Steps - 6 Weeks of Details Communication, Training, Planning and Professional Development Focus: Teaching & Learning ●Enhanced teaching strategies ●Consistent technology platforms ●Individual and small group student supports ●Clear expectations for: ○Students ○Families ○School Staff ●Commitment to Safety/Learning Expectations Agreement Special Education The district will continue to provide a free and appropriate public education (FAPE) for students with disabilities. Mode for delivery of instruction will include: ●Identification and prioritization for in-person instruction ●Evaluation of students who were not able to engage in remote learning ●Identification of other students: homeless, foster care, or congregate care ●Identification of students dually identified as English learners Students with disabilities will receive: ●All services documented on their IEP ●“Instruction and Services” mode of delivery ●Instruction by qualified professionals ●Education in the Least Restrictive Setting (LRE) with peers ●Regular family communication Buildings & Spaces ●One-way “halls” inside and outside ●Class specific classroom use ●Physically distanced recess and lunch spaces ●Surfaces & bathrooms cleaned throughout the day ●Disinfecting according to State guidelines ●Outdoor and indoor mask break areas ●Outdoor classroom spaces ●Seating marked for physical distancing Behaviors ●Check temperature at home ●Stay home if sick ●Wear a mask - PreK - Grade 12 ●Wash hands ●Watch distance – 3 to 6 feet ●Follow one way people traffic pattern ●Single use bathrooms ●Wash hands or use sanitizer when entering and exiting spaces ●Assigned seating on buses and in classrooms Expectations - Regardless of the Model ●Strong Teacher Presence ●Defined Daily Schedule ●Consistent Grading ●Ongoing, Specific Feedback ●Monitored Attendance ●Dynamic Student Engagement ELEMENTARY SCHOOLS Student cohorts at home May remote into the classroom May work with a teacher & cohort Materials & Devices Daily attendance Follow the daily in-person schedule Academic expectations Special education Instruction & Services Progress monitoring Remote learning to in-person learning Remote Learning Plan (parent choice)In-Person Students return to school 170 day school year Outdoor learning & activities Materials Visual cues Accelerate learning, assess, & differentiate Create a culture of health and safe & cultural proficiency In–Person Model – A Day in the Life of a Student ●Arrival ●Movement within building ●Classroom set-up ●Use of outdoors ●Masks ●Snack and lunch ●Specials ●Band and Chorus ●Supports and interventions ●Dismissal MIDDLE SCHOOL Survey Data 73% response rate 82% preferred an in person model Most important experiences Core classes SEL Exploratories In Person Model Cohorts Paired cohorts Cohort remains in room Teachers travel PE Block scheduling In Person Model Sample Schedule Teacher Smartboard Survey Data for Remote Learning Direct instruction Live and recorded Whole class, small group, 1:1 Set daily schedule Materials Books, supplies Socialization Full school day Same as in person Block schedules A/B Interventions, Services, Accommodations When possible remote cohorts Live stream Optional in person outdoors activity Remote By Choice 8:30-8:50 Anza Anza 8:55-10:35 S1 S3 10:40-12:50 S2 S4 11:00-11:30 Lunch Lunch 12:55-1:45 E1 E3 1:45-2:35 E2 E4 2:35-2:45 Sōji Sōji HIGH SCHOOL In Person Model Research Results ●Measured all classrooms and applied 3-6 foot social distancing ●Considered repurposing spaces for classes ●Measured hallways and practiced traffic patterns ●Unable to use some current classrooms ●Created one way student traffic ●Ran arrival and dismissal models ●Bathroom and passing period models ●Considered emergency drills Unable to meet safety standards and have all students on campus all the time Remote ChoiceHybrid ●High need populations on campus 4-5 days ●Cohorts on campus consecutive Mon/Tu or Thu/Fri rotation ●Wednesdays majority online and building cleaning and disinfecting ●“Front Row” strategy for remote ●Mask breaks ●Follow on-campus safety required behaviors ●Student selects all remote ●Same schedule as hybrid students ●Same numbers of minutes and instruction ●Same expectations as hybrid students ●Same lunch schedule as hybrid ●Screen breaks instead of mask breaks ALL CLASS TIME IS “SYNCHRONOUS TEACHER PRESENT” TIME CONSISTENT ACADEMIC EXPECTATIONS Cohort Rotation All students attend all classes each day of the week for instruction directed by the teacher. On campus students sit in classrooms. Remote students participate through “front row” virtual seat. Special Education, English Language Learners, High Need Cohort 1: Monday and Tuesday on campus Wednesday, Thursday, and Friday remote Cohort 2: Monday, Tuesday, and Wednesday remote Thursday and Friday on campus Mon.Tues.Wed.Thu.Fri. Mon/Tues Thu/FriWed Cohort Rotation Schedule Cohorts Mondays Tuesdays Wednesdays Thursdays Fridays Chort 1 On Campus On Campus Remote Remote Remote Cohort 2 Remote Remote Remote On campus On campus Spec. Ed ELL At Risk On Campus On Campus On Campus On Campus On Campus Hybrid Learning Teacher Smartboard Remote Remote Learning Teacher Smartboard Remote Question and Answer Sessions Invitation to Question and Answer Sessions Links for the Zoom or Google Meet sessions, and the specific times, will be sent out by each school Zoom Meetings ●August 10 ●August 11 Parent Commitment Survey ●August 7-12 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Website Announcement: August 10, 2020 SELECT BOARD TO CONSIDER QUORUM REDUCTION FOR UPCOMING TOWN MEETING According to Chapter 92 of the Acts of 2020, which was signed into law earlier this spring, Select Boards have the authority to reduce the quorum for Town Meeting during the current declared state of emergency. This legislation allows local discretion to lower the minimum amount of voters required and is intended to give municipalities the ability to safely complete the business of Town Meeting, recognizing that attendance may be lower than in previous years due to the pandemic. Per Brewster town bylaws, our Town Meeting quorum is currently 200 residents. Town officials are taking other actions in an effort to make this important event as safe, efficient, and productive as possible. The Brewster Select Board plans to discuss and potentially vote on this matter at their meeting on Monday August 17, 2020 at 6PM. Public input is welcomed as always. Please email comments to selectboardmeeting@brewster-ma.gov in advance of or during this meeting. Residents can view Select Board meetings by tuning in to Brewster Government TV Channel 18 or viewing the livestream at www.livestream.brewster-ma.gov. Meeting audio/video recordings of meetings are located at www.tv.brewster-ma.gov. Office of: Select Board Town Administrator Bulletin BUL-2020-08 An Act Relative to Municipal Governance During the COVID-19 Emergency TO: Local Officials FROM: Patricia Hunt, Chief, Bureau of Municipal Finance Law DATE: June 2020 SUBJECT: Guidance on Municipal Finance Law Issues _________________________________________________________________________ This Bulletin provides guidance to local officials regarding changes in municipal finance laws included in An Act Relative to Municipal Governance During the COVID-19 Emergency, Chapter 92 of the Acts of 2020 (the Act). Unless otherwise noted below, these changes became effective on June 5, 2020, upon Gove rnor Baker’s signing the Act into law. Please review the Act in its entirety for other provisions related to cities and towns. I. Town Meetings A. Power of Boards of Selectmen to Reduce Town Meeting Quorum Section 7 - Section 7 of the Act allows a board of selectmen or select board (both referred to herein as “board”), with the approval of the town moderator, to reduce the quorum required for any town meeting (includes both open town meetings and representative town meetings) held during the governor’s March 10, 2020 declaration of a state of emergency, to a number not less than 10 per cent of the number that would otherwise be required. There are several procedural requirements necessary to implement a quorum reduction. The board must publish1 notice of its intention to consider an adjustment of tow n meeting quorum requirements not less than 7 days before the board’s vote. The board must also provide for adequate means of public access that will allow interested members of the public to clearly follow the deliberations of the board on making a quorum adjustment as those deliberations are occurring. And, not less than 10 days after a vote of the board to adjust the quorum requirement, the town clerk must notify the attorney general of the adjusted quorum requirement. Supporting a Commonwealth of Communities www.mass.gov/DLS P.O. Box 9569 Boston, MA 02114-9569 (617) 626-2300 1 Due to the time co nstraints in implementing this section before fiscal year end, we do not think the legislation intended to require notice by newspaper publication. In other cases where the legislature required publication in a newsp aper, it so stated . See G.L. c. 60, s. 1, definition o f “publication ” for purposes of chapter 60, means “printing it once in a newsp aper….” G.L. c. 35, s. 28B(c) – “… notice thereof to be published in a newspaper of general circulation ….” G.L. c. 200A, s. 9A(c) and (d) – “published in a newspap er of general circulation.” We suggest, at a minimum, posting notice (i) in a prominent location on the town’s website, (ii) where the town meeting warrant is usually posted, and (iii) where board of selectmen meeting notices are posted. Geoffrey E. Snyder Commissioner of Revenue Sean R. Cronin Senior Deputy Commissioner 2 Towns are reminded that under G.L. c. 41, s. 15A, town clerks are required to certify appropriations to the assessors and the town accountant as soon as “a vote appropriating money becomes effective.” If a town meeting (either a reduced-quorum town meeting or any town meeting) is continued to a date after June 30 , appropriations approved prior to the continuance of the meeting may not be in effect if they are subject to reconsideration at the continued town meeting. Towns are urged to consult with their town clerk, local counsel and town moderator, in advance, to determine if this could be an issue for your town. Some towns have local bylaws that limit reconsideration of approved articles that could apply to allow the town clerk to certify approved appropriation votes even if the town meeting is not dissolved but continued to another date. Towns that may not have approved budgets on June 30 are reminded to review Bulletin 20-6, regarding the procedures for obtaining deficit spending authority from the director of accounts for continued operations beginning July 1, 2020 as authorized by St. 2020, c. 53, s. 5. B. Conducting a Representative Town Meeting through Remote Participation Section 8 - This section provides a process to allow representative town meetings to be conducted remotely during the governor’s March 10, 2020 declaration of a state of emergency. This section does not apply to open town meetings. Under this section, if the moderator determines that it is not possible to safely assemble the town meeting members and interested members of the public in a common location while complying with any applicable state or local orders, directives or guidance concerning publ ic assemblies, the moderator may request that the select board or board of selectmen of the town call for a representative town meeting to be held through remote participation. Section 8 establishes detailed approval and notification procedures as well as minimum requirements for the video or telephone conference p latform and how registered voters may participate in the remote town meeting. If your town is interested in holding a representative town meeting through remote participation, we urge you to consult with your moderator and your local counsel to ensure compliance with the requirements of section 8. Section 17 – This section provides that if the Act does not take effect at least 15 days prior to the date of a scheduled representative town meeting, the actions of a town moderator, select board or board of selectmen and town meeting that are substantially consistent with the requirements of section 8 shall be ratified as if the Act had been in place prior thereto. C. Holding a Town Meeting Outside the Geographic Location of the Town Section 9 – This section allows a select board or board of selectmen (both referred to herein as “board”) with the approval of the town moderator to hold town meeting outside the geographic limits of the town if the board determines that it is not possible to adequately conduct town meeting in a location within the geographic limits of the town in a manner that ensures health and safety . This section does not apply to a meeting for the election by ballot of federal, state or other officers or the determination of other matters to be determined by ballot at an election. The board must publicly post notice of the location of town meeting to be held outside the geographic limi ts of the town not less than 10 days before the date of the meeting. 3 II. Stabilization Funds A. Suspension of Dedication of Revenues to Stabilization Funds Section 10(a) – Section 10(a) provides a local option for a city or town to suspend for FY2021 the dedication of revenues to one or more stabilization funds created under G.L. c. 40, s. 5B. This option also applies to the dedication of revenues to a special fund pursuant to a special act. This option does not apply to revenues or receipts credited to other funds, such as departmental revolving funds under G.L. c. 44. s. 53E ½, enterprise funds under G.L. c. 44, s. 53F ½, cable or PEG funds under G.L . c. 44, s. 53F ½ or G.L. c. 44, s. 53F ¾ or any other fund created under the general laws. The option is exercised in a town with a town meeting form of government by a 2/3 vote of its select board, board of selectmen or town council and, in a city, by a 2/3 vote of its city or town council with the approval of the mayor or manager. If a city/town chooses this option, the suspension is effective for FY2021. Upon the exercise of this option, the funds which would have been so dedicated are credited to the general fund of the city or town. The option may be exercised at any time before the FY2021 tax rate is set and, once exercised, will be effective as of July 1, 2020 through June 30, 2021. B. Appropriation from Stabilization Funds or Special Funds Established by Special Act Section 10(b) – Section 10(b) provides a local option for a city , town or district, for FY2021, to appropriate funds from any stabilization fund created under G.L. c. 40, s. 5B or a special fund established by special law for any lawful purpose notwithstanding the specified purpose of the fund. Therefore, the existing fund balance of a special purpose stabilization fund can be appropriated for expenses other than for the purposes for which the fund was originally established. The option is exercised in a town with a town meeting form of government by a 2/3 vote of its select board, board of selectmen or town council and, in a city, by a 2/3 vote of its city or town council with the approval of the mayor or manager. This section applies only to stabilization funds created under G.L. c. 40, s. 5B and special funds created by special act. This section does not apply to other funds, such as departmental revolving funds under G.L. c. 44. s . 53E ½, enterprise funds under G.L. c. 44, s. 53F ½, cable or PEG funds under G.L . c. 44, s. 53F ½ or G.L. c. 44, s. 53F ¾ or any other fund created under the general laws. An appropriation under section 10(b) from a stabilization fund established for educational purposes also requires approval of the city’s or town’s school committee. Because section 10(b) does not provide for an alternate method of appropriation for a district, districts must appropriate under this section through a 2/3 district meeting vote under G.L. c. 40, s. 5B; however, the district meeting may appropriate under section 10(b) from any stabilization fund for any lawful purpose notwithstanding the specified purpose of the fund. While section 10(b) does not establish a substantially different process for cities or districts to change the purpose of or appropriate from stabilization funds; it does so in a town. Under this section, in a town, the legislative body (town meeting) is removed from the process. As a result, we suggest, when determining whether to exercise the option under section 10(b), that a select board consider the stated intent of the Act - “to protect … both public health and the viability of town meetings in the face of the state, national and global public health emergencies e xisting as a result of the COVID-19 pandemic….” As a result, this option should be used to help fund the FY2021 4 town budget and other necessary FY2021 expenditures and not items that the town meeting would not itself fund. Appropriations under section 10(b) may be made during FY2020 or FY2021; however, they must be for a fiscal year 2021 expenditure. Appropriations and alterations of the purpose of a stabilization fund may still be made by a city, town or district in the manner described in G.L. c. 40, s. 5B – by a 2/3 vote of the legislative body of the city, town or district, subject to charter. As a result, if a town meeting is held, the town meeting may, by a 2/3 vote, alter the purpose of and appropriate from stabilization funds following the procedure of G.L. c. 40, s. 5B. For more information regarding Stabilization Funds, see IGR 17- 20. We note that while a suspension of the dedication of revenue to a stabilization fund under section 10(a) is only for FY2021 and not permanent, an appropriation from a stabilization fund under section 10(b) results in a permanent reduction of the funds in a stabilization fund unless the legislative body later votes to appropriate funds to replenish the stabilization fund. III. Extension for Mayors to Submit FY21 Annual Budget to City Council under Statutory City Budget Process of G.L. c. 44, s. 32. Sections 11 and 18 – Section 11 extends the time for a mayor in a city to submit the annual budget to the city council under G.L. c. 44, s. 32, if the mayor is unable to do so as a result of the outbreak of COVID-19 and the effects of the governor’s March 10, 2020 declaration of a state of emergency. Ordinarily, section 32 requires a mayor to submit an annual budget to the city council within 170 days after the annual organization of the city government in any city other than Boston. Section 11 extends the time periods for submitting the budget and for the council to act on the budget; provided that the mayor must submit the FY21 annual city budget to the city council within 30 days after the termination of the declaration of emergency or on July 31, 2020, whichever is earlier. An overview of the statuto ry city budget process under G.L. c. 44, s. 32 is needed to understand how to implement section 11. In summary, under section 32, once a mayor has timely submitted the annual budget to the city council, the council has 45 days to act on the mayor’s budget by approving, reducing or rejecting the amounts recommended in the mayor’s budget. If a mayor does not timely submit the annual budget to the city council, the city council, on “its own initiati ve,” prepares the annual budget. The council then votes on the amounts contained in its budget within 15 days, by approving, reducing or rejecting the amounts. If the city has not approved an operating budget for the fiscal year due to “circumstances beyond its control,” the mayor may submit to the city council a continuing appropriati on budget on a month by month basis for a period not to exceed three months; that is, for July, for August and for September. For more information on the statutory city budget process, please see DLS’s City Budget Process Frequently Asked Questions (FAQs). For example, if the mayor timely submits the budget to the council on July 31 under section 11, the city council will have 45 days after July 31 to act on the mayor’s budget by approving, reducing or rejecting the amounts recommended in the budget. If the mayor does not submit the budget to the city council on or before July 31, 2020, the city council, on “its own initiative,” prepares the annual 5 budget. The council then votes on the amounts contained in its budget within 15 days, by approving, reducing or rejecting the amounts. To ensure that the city will have spending authority on July 1 if the budget is not yet approved, section 11 provides that a mayor may submit a continuing appropriation budget to the city council on a monthly basis for July and for August and for September. If it is anticipated that a budget will not be approved before July 1, the mayor should submit a continuing appropriation budget to the city council for the month of July. Section 11 is effective on May 1, 2020. IV. Local Option Approval of Payments on Contracts for Educational Services A. Description of Local Option - Sections 12 and 13 Sections 12 and 13 provide a local option to allow cities and towns and regional school districts to approve payment, notwithstanding that servi ces have not been rendered, on an existing service contract for school or education-related services entered into by the school committee or a service contract renegotiated or modified by the school committee in order to maintain the availability of and access to the services secured under the underlying contract between the parties when the underlying service contract was in effect before March 10, 2020 and the service contractor was unable to perform services under the contract as a result of the disru ptions caused by the outbreak of COVID-19 and the effects of the governor’s March 10, 2020 declaration of a state of emergency. This option applies to education-related contracted services such as transportation, custodial, food services as well as payments to education collaboratives, non-residential vocational enrollments, and inter-district tuition agreements . This option is available to approve payment notwithstanding the provisions of G.L. c. 41, s. 52 and 56 that require that services under a contract must be rendered before payment may be approved. This option applies only: (i) if the underlying service contract was in effect before March 10, 2020; (ii) if the service contractor was unable to perform services under the contract as a result of the disruptions caused by the outbreak of COVID-19 and the effects of the governor’s March 10, 2020 declaration of a state of emergency; (iii) to payments for the period from March 10, 2020 through the remainder of the fiscal year; and (iv) if there are sufficient unencumbered available funds remaining for such payment in the appropriation for the purpose. This option does not apply to tuitions and rates set by the bureau of purchased services within the operational services division pursuant to section 22N of chapter 7 of the General Laws. 6 B. Exercise of Option This option is exercised by approval of payment on a contract subject to sections 12 and 13 as follows: (a) In a city, by: (i) vote of the school committee; (ii) city auditor, acc ountant or other officer having similar duties; and (iii) the mayor (unless some other municipal office is designated to be the chief executive officer under the provisions of a local charter.) (b) In a town, by: (i) vote of the school committee; (ii) town accountant or other officer having similar duties; and (iii) vote of the board of selectmen (unless some other municipal office is designated to be the chief executive officer under the provisions of a local charter.) (c) For a regional school district, by: (i) vote of the regional school committee and (ii) the business manager, assistant superintendent for business or other employee with title of similar import and responsibilities as those of a town accountant. The above committees and boards may not delegate authority to one of its members to exercise the option under sections 12 and 13 or delegate approval authority to one of its members for payments under sections 12 and 13. C. Payment Requirements Before any payment, the service contractor must present to the above approving authorities, a sworn statement reporting grants, discounted loans or other financial support that the service contractor has received from a state, federal or local government as a result of the outbreak of COVID-19 or, if the service contractor has not received any such grants, discounted loans or other financial support, affirming that the service contractor has not received, and shall not receive thereafter, any such grants, discounted loans or other financial support. If the service contractor reports it has received grants, discounted loans or other financial support from a state, federal or local government, the payments to the service contractor made pursuant to sections 12 and 13 must not exceed the total amount to which the service contractor is eligible under the service contract less the amount the service contractor received in such grants, discounted loans or other financial support and the sworn statement shall include an attestation that the payment is not in excess of that amount. NO.DEPARTMENT ORIGINAL TOTAL REVISED TOTAL VARIANCE 114 Moderator 300 300 - 122 Select./Town Administration 452,942 489,999 37,057 128 Greenhead Fly 1,750 1,750 - 131 Finance Comm.5,500 5,500 - 132 Reserve Fund 102,000 125,000 23,000 135 Accounting 221,999 221,999 0 141 Assessing 131,490 131,490 0 147 Treasurer/ Collector 279,465 286,465 7,000 151 Legal 175,640 165,640 (10,000) 152 Human Resources 140,352 - (140,352) 155 Information Tech. 282,427 267,427 (15,000) 161 Town Clerk 202,490 202,490 (0) 163 Registrar 11,000 11,000 - 175 Planning 174,184 174,184 (0) 192 Public Buildings 164,420 164,420 0 210 Police Dept.2,862,802 2,861,915 (887) 220 **Fire Dept.2,846,338 2,846,338 0 241 Building Department 420,966 407,134 (13,832) 244 Sealer of W & M 9,000 9,000 - 296 Natural Resources 429,439 429,439 0 297 Alewives Committee 4,350 4,350 - 300 Stony Brook Elem. 4,054,525 4,054,525 (0) 301 Nauset Reg. Assmnt. 11,476,397 11,476,397 - 301 Nauset Debt Exclusion 127,673 122,645 (5,028) 301 Annual Capital Allocation- Nauset 262,138 262,138 - 302 Cape Cod Tech Assmnt. 578,000 562,646 (15,354) 302 CCT Debt Exclusion 294,741 294,741 - 317 Eddy Elem. School 3,917,016 3,917,016 (0) 422 DPW 2,033,043 1,933,043 (100,000) 423 Snow & Ice 161,817 161,817 (0) 424 Streetlights 5,515 5,515 - 510 Board of Health 239,076 246,076 7,000 541 Council on Aging 344,809 344,809 0 543 Veterans 130,979 140,979 10,000 560-0513 Fuel Assistance 10,000 20,000 10,000 560-0514 Human Service Contracts 121,620 121,620 - 590 Transfer to Stabilization 300,000 200,000 (100,000) 610 Library 667,951 663,459 (4,492) 630 Recreation 197,657 197,657 - 660-0514 Chamber of Commerce 27,000 27,000 - 660-0601 Town Band 3,500 3,500 - 660 Skipping Program 4,500 4,500 691 Historic District (Old Kings Highway)10,450 10,450 - 692 Memorial Day 1,500 1,500 - 698 Arts Council 1,000 1,000 - 699 Old Mill Sites 4,000 4,000 - 700 Road Bett.Debt-Principal 115,183 115,183 - 700 Road Bett. Debt- Interest 21,041 21,041 - 700 Exempt Debt-Town 1,602,115 1,602,115 - 700 Non-Exempt Debt-Town 132,248 132,248 - 700 Short Term Debt/ Issuance Costs 251,700 251,700 - 840 Pleasant Bay Assessment 15,840 15,840 - 910 Fringe Benefits 4,405,040 4,234,503 (170,537) 911 Retirement/Pension 2,437,108 2,437,108 - 940 Utilities 445,171 425,171 (20,000) 945 Liability Insurance 465,000 445,000 (20,000) 450 Water 2,650,671 2,637,454 (13,217) 635 Golf 3,688,381 3,503,565 (184,816) GRAND TOTAL 50,118,759 49,403,803 (714,956) (incl. School, Golf,Water) **items highligted in light blue have changed or are new since last votes in March **amount shown for Fire Dept includes amounts be be paid from Ambulance Fund $103,613 to be transferred in for wages $550,550 to be transferred in for operating expenses **amount shown for dept. 911 Retirement includes transfer to OPEB $222,671 FY'21 RECOMMENDED DEPARTMENT BUDGETS Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator CC: Mimi Bernardo, Finance Director; Donna Kalinick, Assistant Town Administrator; Susan Broderick, Assistant Town Administrator RE: Additional Recommended Changes to FY21 Operating Budget DATE: April 26, 2020 In the month since the Finance Team made a series of changes to the FY21 Operating Budget and recommended FY19 Free Cash appropriations, we have continued to monitor potential revenue impacts of the coronavirus pandemic. At this time, given all of the uncertainty about how our state and local economy will fare in the months ahead and based on recent revised revenue projections of state officials and industry professionals, we are now recommending the follow changes be made to the FY21 Operating Budget. Revenues Lower FY21 revenue projections and levy capacity by $496,542 in total, including: Reduce Local Receipts by $256,128; initial FY21 local receipts were based on 95% of 3 year average of local receipt actuals (exempting miscellaneous non- recurring revenues); new local receipts projections are based on 90% of 3 year average of local receipt actuals; major drivers of local receipt totals are motor vehicle excise tax ($1.5+M), traditional room/lodging excise tax ($1+M), license/permit fees, including beach stickers (~$750k), and transfer station revenues, including resident stickers and bag fees (~$500k). FY19 actual local receipt totals were $5.6+M. Revised FY21 local receipt estimates are $4.6M, or 18.3% lower than FY19 actuals. Reduce Short-term Rental Revenues by $150,000; initial FY21 estimates were $250k; revised FY21 estimate is $100k; FY20 actuals through Q3 are between $360k and $620k (DOR reporting on these figures remains inconsistent); while currently prohibited from operating (with limited exemptions) Office of: Select Board Town Administrator per the Governor’s essential services order, we do not anticipate this will remain the case through June 2021. Reduce New Growth by $25,000; initial FY21 estimates were $175k; revised FY21 estimate is $150k; certifying new growth for FY21 from construction that has been completed through December 31, 2019 requires a certain level of on- site verification by our consultants and Assessing Department staff which has been hindered due to the current essential services order and general considerations of resident and staff health; given the uncertainty around when the extent to which this work can be completed by the August 2020 deadline, we have made a slight reduction to our estimate, with the understanding that this figure may be revisited in the months ahead depending on how circumstances change over time; new growth is traditionally conservatively estimated, with 3 year average actuals of $344k. Reduce State Aid by $38,384; at the April 14, 2020 State Economic Roundtable, state revenue estimates were anticipated to decrease by ~15% and statewide unemployment rates were projected to rise above 15%; FY21 state aid projections have been reduced to reflect FY19 actuals; Brewster’s cherry sheet receipts only total $1.8M, so we should not be disproportionately impacted by whatever reductions are made even if they are dramatic. Reduce Water & Golf Indirect Charges by a total of $27,030; initial FY21 indirects were based on the addition of a new Human Resources Department; these reductions reflect our plan to remove these personnel changes from our FY21 Operating Budget and the associated decrease in total expenses charged to both Water and Golf. Expenses Lower FY21 recommended expenses by $489,999 in total, including: Reduce DPW Road Maintenance expense line by $50,000, from $100k to $50k; DPW incurs ~$100k in routine road maintenance costs to cover street sweeping, catch basin cleaning, line striping, removal of debris, etc.; these have historically been paid through Road Maintenance and Drainage capital project articles; these recurring expenses were shifted to the FY21 Operating Budget to normalize these costs; we recommend increasing the DPW Road Maintenance Capital article by $50k to cover this operating budget reduction; we can revisit our approach in FY22. Reduce DPW Tree Removal expense line by $15,000, to $0; the same rationale applies here as above, with a corresponding need to add a FY19 Free Cash appropriation to cover these necessary costs. Reduce DPW Irrigation Maintenance expense line by $15,000, to $0; the same rationale applies here as above, with a corresponding need to add a FY19 Free Cash appropriation to cover these necessary costs. Reduce IT Computer Supplies expense line by $15,000, from 21,500 to $6,500; the same rationale applies here as above, with a corresponding need to add a FY19 Free Cash appropriation to cover these necessary costs; in total, we are proposing to shift $95k from the FY21 Operating Budget to the Spring 2020 Capital Project articles to be funded with FY19 Free Cash (see attached summary of all changes to that article). Reduce DPW Solid Waste expense line by $20,000, from $320k to $300k; as discussed during the FY21 budget development process, this line item has been chronically underfunded in recent years; while this new figure does not represent a return to our initial two-phased approach to addressing this structural deficit, we expect that there may be a minor shortfall here to close FY21 which will be covered by other available funds; FY18 and FY19 actuals have averaged $280k; of course, there is tremendous uncertainty around this entire industry at this time and we are currently offering only trash and recycling disposal (no fee items) at our transfer station. Reduce Legal expense by $10,000, from $175k to $165k; FY18 and FY19 legal actuals have totaled $137k and $113k respectively. Reduce Liability Insurance expense by $20,000, from $465k to $445k; reduction possible based on receiving actual figures for our property, liability and worker’s compensation coverages through MIIA. Reduce Utilities expense line by $20,000, from $445k to $425k; reduction possible based on recent gas and diesel bid results which came in much lower than originally anticipated due to current market conditions. Eliminate new Human Resources Department proposal in its entirety, resulting in a total reduction in expenses of $128,295; original plan included shifting the Assistant Town Administrator for Personnel and Social Services to serve as the HR Director, adding a part-time, 19 hour/week Departmental Assistant to serve as an HR Generalist, and backfilling the 2nd Assistant Town Administrator position with a new Project Manager position (1.5 new FTEs); the $10k capital request to renovate the mailroom in Town Hall to serve as the HR Office remains in place to ensure that improvements to confidentiality in personnel matters are made even though these staffing changes will not be possible at this time; in addition, we are in the process of securing state grant funding through the Community Compact program for a comprehensive, third-party HR audit so that we will be prepared to address this organizational need when possible in the coming years. Reduce Ladies Library personnel line by $4,492, from $494k to $490k; eliminate planned increase of 8 hours to Assistant Reference Librarian position, half of which was to be covered by the Town’s Operating Budget; position will remain at 27 hours/week, one of three such benefitted but not full-time Library positions. Reduce Building Department personnel line by $13,382, from $412k to $398k; reduction possible based on savings from recent personnel changes (no change to FTE count). Reduce combination (TBD) of Fringe Benefits (Contractual Obligations) expense line and transfer to General Stabilization by a total of $221,830; subject to Select Board policy direction; with union contracts set to expire in June 2020, all wage adjustments outside of contractual step obligations were accounted for in a single Contractual Obligations line item for FY21 totaling $397k; while contract negotiations were based on certain compensation parameters at the time, the economic landscape has obviously changed dramatically; the Town had already proposed a one-year contract, which gives both parties flexibility for FY22 compensation; we still plan to complete the Compensation and Classification Plan project this calendar year so we will have updated job descriptions and wage data for all employees; with school union contracts expiring in June 2020 as well, any increase in compensation should be equitable for both town and school employees in FY21; in seeking to build our reserves, we have already planned to transfer $600k from FY19 Free Cash to the General Stabilization fund, bringing that balance to $3.1+M; in March 2020, we recommended that the $150k transfer to Capital Stabilization and $150k transfer to the Affordable Housing Trust be allocated instead to the General Stabilization account ($300k in total); any additional appropriations in next year’s Operating Budget will both increase our capacity to respond to severe FY21 revenue shortfalls and provide us with greater budgetary flexibility/capacity for FY22. Increase Fuel Assistance expense line by $10,000, from $10k to $20k; we expect demand for this assistance to increase based on economic hardship for our residents. Increase Veterans expense line by $10,000, from $100k to $110k;we expect demand for Chapter 115 veterans benefits to increase based on economic hardship for eligible veterans. Increase Reserve Fund expense line by $23k, from $102k to $125k; with so much uncertainty around COVID-response related expenses and potential reimbursements for such, we want to increase our internal capacity to cover these costs as needed without requiring the approval of Town Meeting. The net effect of these proposed changes is an overall reduction of almost half a million dollars in our recommended FY21 Operating Budget and an additional $6k in anticipated unused levy capacity (currently $44k in total). Since it is unclear when Town Meeting may be held and what additional information we may learn in the intervening weeks or months, we may further revise these recommendations over time, but probably not significantly so. *As Updated on August 13* Day 1 – Monday July 27 8:30 – 8:45 Opening Remarks & Overview of Planned Approach for Days 1 & 2 Status Update on FY20-21 Goals, Review of Feedback, and Prioritization of FY21-22 Goals 8:45 – 9:15 Community Character 9:15 – 9:45 Open Space 9:45 – 10:15 Housing 10:15 – 10:45 Local Economy 10:45 – 11:15 Coastal Management 11:15 – 11:30 Recap and Wrap-up Day 2 – Thursday July 30 8:30 – 8:45 Review of Day 1 Discussion & Planned Approach for Day 2 8:45 – 9:15 Water Resources 9:15 – 10:00 Governance 10:00 – 10:45 Community Infrastructure 10:45 – 11:15 New Category: Pandemic Response & Recovery 11:15 – 11:30 Miscellaneous Goals 11:30 – 11:45 Review of Consensus Priorities & Discussion of Next Steps 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Development of FY21-22 Select Board Strategic Plan Goals of Annual Retreat Using last year’s (FY20-21) Strategic Plan as a starting point… •Continue to coordinate all of our initiatives; •Clearly identify consensus priority goals that are both generally consistent with the Vision Plan and reasonably attainable within the next two years, especially given current and expected continued pandemic conditions; •Communicate priorities to all stakeholders and use plan to focus our collective efforts across the organization. 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Development of FY21-22 Select Board Strategic Plan Our Process •Solicit feedback from all active boards and committees (through their respective Chairs) and all Department Heads regarding progress on FY20-21 priority goals and suggested changes/additions •Comprehensive input from Department Heads; limited response from boards and committees •Feedback remains organized under the 8 Vision Plan Building Blocks (plus Pandemic Response & Recovery) 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Recap of FY20-21 Select Board Strategic Plan •100+ suggested goals originally considered •38 consensus priority goals identified •14 goals prioritized for FY20 •15 for FY20-21 •Remaining 9 for FY21 •50+% explicitly referenced in the Vision Plan •Responsible parties assigned to each goal 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Recap of Draft FY21-22 Select Board Strategic Plan •Created new category, Pandemic Response & Recovery, with 6 related goals •In total, 44 consensus priority goals have been identified (2 more pending) •Plus another 11 related subgoals •50+% explicitly referenced in the Vision Plan – marked with asterisk * •Need to be realistic given overall organizational capacity and additional responsibilities associated with the pandemic •What is both urgent & important? 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 8:45 – 9:15 Community Character Consensus Priority Goals for FY21-22 •Engage stakeholders to determine policy position on residential exemption and other potential local tax relief policy options* •Continue to implement Age-Friendly Community Action Plan and modify as needed* •Develop plan to identify/address issues of diversity and inclusion, including potential formation of task force or advisory committee •Determine policy position on potential changes to Community Preservation Act fund allocation formula 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 9:15 - 9:45 Open Space Consensus Priority Goals for FY21-22 •Develop and adopt Select Board policy on open space acquisition process that informs land-use protection strategies* •Complete Drummer Boy Park Master Plan Update in coordination with proposed Wing’s Island boardwalk project* •Develop and execute updated plan for Dog Park project (requires future discussion to determine whether to include in Strategic Plan)* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 9:45 – 10:15 Housing Consensus Priority Goals for FY21-22 •Identify Affordable Housing Trust operating/capital needs, develop funding plan, and establish permanent funding mechanism* •Establish housing rehabilitation program and long-term rental assistance program* •Assess efficacy of Accessory Dwelling Unit bylaw and propose modifications as appropriate* •Develop affordable housing off Millstone Road* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 10:15 – 10:45 Local Economy Consensus Priority Goals for FY21-22 •Complete and launch electronic permitting platform, and develop Guide to Doing Business in Brewster to assist residents, contractors, and businesses in navigating local permitting processes* •Continue to strengthen partnership with Chamber of Commerce (eg. creation of Cultural District) and business community* •Determine need for short-term rental regulations and prepare regulations if necessary •Consider designating Underpass Road as District of Critical Planning Concern with Cape Cod Commission (need to determine staff capacity - requires future discussion to determine whether to include in Strategic Plan)* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 10:45 – 11:15 Coastal Management Consensus Priority Goals for FY21-22 •Support new Natural Resources Commission in implementing the Coastal Resource Management Plan and other similar initiatives* •Complete gap analysis of local land use regulations along the coastal bank and assess merits of Cape Cod Commission model bylaw* •Investigate feasibility of new aquaculture program off Wing’s Island and update related Department of Natural Resources regulations as necessary* •Work with MA Department of Conservation and Recreation on Rail Trail extension across Route 6A down to Linnell Landing* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Day 1 – Monday July 27 8:30 – 8:45 Opening Remarks & Overview of Planned Approach for Days 1 & 2 8:45 – 9:15 Community Character 9:15 – 9:45 Open Space 9:45 – 10:15 Housing 10:15 – 10:45 Local Economy 10:45 – 11:15 Coastal Management 11:15 – 11:30 Recap and Wrap-up Day 2 – Thursday July 30 8:30 – 8:45 Review of Day 1 Discussion & Planned Approach for Day 2 Status Update on FY20-21 Goals, Review of Feedback, and Prioritization of FY21-22 Goals 8:45 – 9:15 Water Resources 9:15 – 10:00 Governance 10:00 – 10:45 Community Infrastructure 10:45 – 11:15 New Category: Pandemic Response & Recovery 11:15 – 11:30 Miscellaneous Goals 11:30 – 11:45 Review of Consensus Priorities & Discussion of Next Steps 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 8:45 – 9:15 Water Resources Consensus Priority Goals for FY21-22 •Develop clear timeline/plan for moving water quality initiatives forward and determine whether to remain in Cape Cod and Islands Water Quality Protection Fund* •Identify preferred approach(es) to best address nitrogen and phosphorus mitigation in environmentally sensitive areas* •Evaluate vulnerable Water Department utility infrastructure, determine possible improvements/modifications, and implement as possible/applicable •Develop and propose stormwater management bylaw (MS4 permit)* 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Consensus Priority Goals for FY21-22 (1 of 4) •Develop and seek adoption of Town Charter and associated bylaw changes •Present Annual Budget in an easily accessible format and provide public update on Town's financial status on regular basis* •Adopt financial policies that are in accordance with 2019 MA Department of Revenue report and best practices, and implement short- and medium-term recommendations of DOR report as applicable •Foster stronger relationships with Nauset School District officials, especially regarding finances •Determine merits of making longer-term changes to traditional municipal service models – applying lessons learned from pandemic response 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Consensus Priority Goals for FY21-22 (2 of 4) •Complete design/launch of new, more user friendly Town website and optimize BGTV’s potential as communication tool* •Update Select Board Policy on Board and Committee meetings to improve transparency and provide better access to information* •Review Board/Committee composition/activity/charges and consider potential consolidation as appropriate •Actively recruit residents to fill vacancies and provide training/ guidance to volunteers serving on Town Boards and Committees* 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Consensus Priority Goals for FY21-22 (3 of 4) •Identify funding to support creation of new Human Resource Department to focus on the following key initiatives •Implement findings from HR audit •Develop succession plans for key staff positions •Complete compensation and classification study and related staffing analysis of all union and non-union Town personnel, and implement recommended changes •Foster a culture that views residents as customers and Town services as the product - be proactive, transparent, and engaged* 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Consensus Priority Goals for FY21-22 (4 of 4) •Continue to implement Vision Plan and develop Local Comprehensive Plan that addresses the following key policy issues* •Develop a high-level growth policy •Identify and evaluate policies / zoning bylaws that recognize and take advantage of potential synergies between affordable housing development and open space preservation •Perform a comprehensive review of zoning bylaws, with particular attention to ones that support more housing choice 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 10:00 – 10:45 Community Infrastructure Consensus Priority Goals for FY21-22 (1 of 2) •Complete School Consolidation and Community Center Feasibility Studies via a transparent and engaging public process and work with key stakeholders to determine appropriate next steps* •Determine support for the Brewster Ladies Library renovation project •Complete comprehensive assessment of Captains Golf operations, finances, and capital needs, and determine feasibility of transitioning to enterprise fund 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 10:00 – 10:45 Community Infrastructure Consensus Priority Goals for FY21-22 (2 of 2) •Implement 5 Year Green Community Energy Reduction Plan, manage ongoing solar projects with assistance from new Energy Manager, and reduce greenhouse emissions whenever possible •Complete Hazard Mitigation Plan and seek to implement Municipal Vulnerability Preparedness projects that support climate change adaptation* •Continue to invest in road infrastructure in the following key areas* •Complete design and construction of Millstone Road •Develop Complete Streets Prioritization Plan and seek project grant funding •Complete update to Pavement Management Plan •Develop comprehensive Road Capital Plan & consider merits of seeking 2nd major road bond 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 10:45 – 11:15 Pandemic Response & Recovery Consensus Priority Goals for FY21-22 •Continue to deliver essential services to residents while reducing risk of coronavirus transmission in all municipal activities, properties, and facilities •Communicate effectively with the public, town employees/volunteers, business community, and visitors about town policies/actions related to the pandemic •Encourage and facilitate voting by mail for upcoming elections, and implement pandemic safety measures for in-person voting at elections and Town Meeting •Determine and implement best approach to Board/Committee meetings •Communicate and coordinate local response/recovery efforts with regional partners •Continue to monitor and support employee wellness 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 Next Steps •Town Administration will assemble a summary document for the Board’s consideration for adoption, refining goals as needed and providing more detail regarding responsible parties and anticipated timelines •Once formally adopted, the FY21-22 Select Board Strategic Plan will be distributed to all boards/committees and staff, and will also be posted on the homepage of the Town’s website •Select Board agendas will frequently include goals for discussion, action, and/or status updates to ensure we maintain focus •Iterative annual process to undertake comprehensive review and update to goals & plan 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 Monday July 27 and Thursday July 30, 2020 Day 1 – Monday July 27 8:30 – 8:45 Opening Remarks & Overview of Planned Approach for Days 1 & 2 Status Update on FY20-21 Goals, Review of Feedback, and Prioritization of FY21-22 Goals 8:45 – 9:15 Community Character 9:15 – 9:45 Open Space 9:45 – 10:15 Housing 10:15 – 10:45 Local Economy 10:45 – 11:15 Coastal Management 11:15 – 11:30 Recap and Wrap-up Day 2 – Thursday July 30 8:30 – 8:45 Review of Day 1 Discussion & Planned Approach for Day 2 8:45 – 9:15 Water Resources 9:15 – 10:15 Governance 10:15 – 11:00 Community Infrastructure 11:00 – 11:15 Miscellaneous Goals 11:15 – 11:30 Review of Consensus Priorities & Discussion of Next Steps 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Development of FY21-22 Select Board Strategic Plan Goals of Annual Retreat Using last year’s (FY20-21) Strategic Plan as a starting point… •Continue to coordinate all of our initiatives; •Clearly identify consensus priority goals that are both generally consistent with the Vision Plan and reasonably attainable within the next two years, especially given current and expected continued pandemic conditions; •Communicate priorities to all stakeholders and use plan to focus our collective efforts across the organization. 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Identifying Consensus Priorities 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Development of FY21-22 Select Board Strategic Plan Our Process •Solicit feedback from all active boards and committees (through their respective Chairs) and all Department Heads regarding progress on FY20-21 priority goals and suggested changes/additions •Comprehensive input from Department Heads; limited response from boards and committees •Feedback remains organized under the 8 Vision Plan Building Blocks (plus Misc) 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Recap of FY20-21 Select Board Strategic Plan •100+ suggested goals originally considered •38 consensus priority goals identified •14 goals prioritized for FY20 •15 for FY20-21 •Remaining 9 for FY21 •more than half are listed in the Vision Plan – noted with asterisk* •Responsible parties assigned to each goal •Progress on each goal is represented as significant/complete in green, sufficient/partially complete in orange, or insufficient/planned for FY21 in red 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 8:45 – 9:15 Community Character Status of FY20-21 Goals •Engage stakeholders to determine policy position on residential exemption (shifting local residential tax burden to second home owners and high value properties) •Continue to implement Age-Friendly Community Action Plan* •Develop a high-level growth policy (to be refined through the Local Comprehensive Plan development process) 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 8:45 – 9:15 Community Character Progress on Other FY20-21 Goals •Recruit new residents to assist in preserving the herring run and mill site and dedicate funding to maintaining stonework •Increase funding for Cultural Council (beyond state appropriation) Suggested Changes/Additions for FY21-22 •Solicit feedback on current Community Preservation Act fund allocation formula and propose changes (if any) to Town Meeting •Develop plan to identify/address issues of diversity and inclusion, including potential formation of task force or advisory committee •Evaluate other local tax relief options in addition to residential exemption •Determine whether elements of Age-Friendly Community Action Plan need to be adjusted 2020 Brewster Select Board Annual Retreat 07.20 - Day 1 9:15 - 9:45 Open Space Status of FY20-21 Goals •Identify and evaluate policies / zoning bylaws that recognize and take advantage of potential synergies between affordable housing development and open space preservation* •Consider implementation of land-use protection policies to ensure current, minimally developed properties remain minimally developed* •Evaluate potential upgrades to Drummer Boy Park, including vacant building reuse/demolition, playground relocation and concept of walkway to Wing’s Island* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 9:15 - 9:45 Open Space Progress on Other FY20-21 Goals •Complete Open Space and Recreation Plan Update Suggested Changes/Additions for FY21-22 •Complete Drummer Boy Park Master Plan Update and integrate into Wing Island boardwalk permitting/design process •Develop and execute updated plan for Dog Park project •Develop and adopt Select Board policy on open space acquisition process 2019 Brewster Select Board Annual Retreat 07.20 – Day 1 9:45 – 10:15 Housing Status of FY20-21 Goals •Establish permanent funding mechanism for Affordable Housing Trust* •Establish housing rehabilitation program* •Develop affordable housing off Millstone Road •Perform a comprehensive review of zoning bylaws, with particular attention to ones that pertain to creating more housing choice* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 9:45 – 10:15 Housing Suggested Changes/Additions for FY21-22 •Assess efficacy of ADU bylaw and craft modifications if necessary •Identify Affordable Housing Trust priority goals and related capital needs, and develop funding plan •Determine need for long-term rental assistance program 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 10:15 – 10:45 Local Economy Status of Priority FY20-21 Goals •Establish a process for submission of electronic permitting applications and create electronic access for viewing of public records* •Determine need for short-term rental regulations and draft regulations as necessary •Create an Opportunity Zone centered at 6A and Underpass Road to encourage mixed use development* •Build stronger partnership with Chamber of Commerce (eg. creation of Cultural District) 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 10:15 – 10:45 Local Economy Progress on Other FY20-21 Goals •Building Commissioner to perform additional outreach to municipal Boards, Committees, and the general public at large* •Consider modification of current Title V variance review practice to include in-house variance review, creating a more customer-centric process •Actively participate in Cape Cod Chamber’s Blue Economy initiative Suggested Changes/Additions for FY21-22 •Consider designating Underpass Road as District of Critical Planning Concern with Cape Cod Commission •Develop Guide to Doing Business in Brewster to assist residents, contractors, and businesses in navigating the local permitting processes 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 10:45 – 11:15 Coastal Management Status of FY20-21 Goals •Establish a vehicle to ensure coastal resource management plan is implemented •Conduct gap analysis of local land use regulations along the coastal bank •Update Department of Natural Resources regulations for commercial shellfish, razor clams, commercial aquaculture, and harbormaster •Work with MA Department of Conservation and Recreation on Rail Trail extension across Route 6A down to Linnell Landing* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 10:45 – 11:15 Coastal Management Suggested Changes/Additions for FY21-22 •Launch and support new Natural Resources Commission •Determine interest in beach shuttle pilot program •Determine need for and value in continuing Beach Ambassador pilot program •Investigate feasibility of new shellfish program off Wing Island, working with Dennis town officials to secure access via Crowes Pasture •Assess applicability of model coastal bank bylaw, once completed, to Brewster 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 11:15 – 11:30 Wrap-up & Recap •Day 1’s session covered goals for 5 of the 8 Vision Plan Building Blocks •Day 2’s session will cover the remaining 3 Building Blocks but Governance and Community Infrastructure will be substantial •Feedback on format and suggested changes for Day 2 session •Any other closing comments? 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Day 1 – Monday July 27 8:30 – 8:45 Opening Remarks & Overview of Planned Approach for Days 1 & 2 8:45 – 9:15 Community Character 9:15 – 9:45 Open Space 9:45 – 10:15 Housing 10:15 – 10:45 Local Economy 10:45 – 11:15 Coastal Management 11:15 – 11:30 Recap and Wrap-up Day 2 – Thursday July 30 8:30 – 8:45 Review of Day 1 Discussion & Planned Approach for Day 2 Status Update on FY20-21 Goals, Review of Feedback, and Prioritization of FY21-22 Goals 8:45 – 9:15 Water Resources 9:15 – 10:15 Governance 10:15 – 11:00 Community Infrastructure 11:00 – 11:15 Miscellaneous Goals 11:15 – 11:30 Review of Consensus Priorities & Discussion of Next Steps 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 8:45 – 9:15 Water Resources Status of FY20-21 Goals •Consider requiring use of Innovative/Alternative (IA) technology (Title V) in environmentally sensitive areas* •Continue ongoing water quality planning and implementation •Evaluate vulnerable Water Department utility infrastructure, determine possible improvements/modifications, and implement as possible/applicable •Develop and propose stormwater management bylaw (MS4 permit)* 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 8:45 – 9:15 Water Resources Progress on Other FY20-21 Goals •Encourage residents to drink more tap water and avoid purchasing single use beverage containers - install hydration stations •Implement weed harvester pilot program and consider replication •Create Assistant Water Superintendent position •Design and install generators at Water Dept facilities Suggested Changes/Additions for FY21-22 •Negotiate land purchase or easement at Water tank site for future draining of tanks for maintenance •Develop clear timeline/plan for moving water quality initiatives forward 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Status of FY20-21 Goals (1 of 3) •Attain Green Communities designation and continue to promote energy conservation •Develop financial policy to address unfunded Other Post-Employment Benefit liabilities •Present the annual budget in an easily acceptable format and provide detailed review of Town's financial status on regular basis •Identify major committees and require that they be on television for purposes of improved transparency 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Status of FY20-21 Goals (2 of 3) •Establish plan to address need for dedicated HR function •Complete a compensation and classification study and related staffing analysis of all union and non-union Town personnel, and implement recommended changes •Adopt financial policies that are in accordance with 2019 MA Department of Revenue report and best practices, and implement short- and medium-term recommendations of DOR report as applicable •Charter development/adoption and associated bylaw changes 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Status of FY20-21 Goals (3 of 3) •Design and launch new, more user friendly Town website, and brand/standardize Town communication tools* •Foster a culture that views residents as customers and town services as the product - be proactive, transparent, and engaged* •Implement Vision Plan and develop Local Comprehensive Plan* •Develop a handbook and host a workshop for board/committee Chairs 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:15 Governance Progress on Other FY20-21 Goals •Provide support for the development and implementation of a Community Emergency Response Team (CERT) Suggested Changes/Additions for FY21-22 •Begin implementation of 5 Year Green Community Energy Reduction Plan and manage ongoing solar projects with assistance from new Energy Manager •Complete comprehensive assessment of Captains Golf operations, finances, and capital needs, and determine feasibility of transitioning to enterprise fund •Develop succession plans for key staff positions as necessary •Review committee composition/activity/charges, consider potential consolidation, and actively recruit to fill remaining vacancies •Determine merits of making longer-term changes to traditional municipal service models –applying lessons learned from pandemic response •Foster stronger relationships with Nauset School District officials, especially regarding finances •Seek to have all major committees post meeting materials on Town website2020 Brewster Select Board Annual Retreat 07.20 – Day 2 10:15 – 11:00 Community Infrastructure Status of FY20-21 Goals (1 of 2) •Re-establish annual Capital Improvement Program process that aligns capital investments with Vision Plan / LCP, and includes long-range planning for Golf Department •Continue to invest in road infrastructure and pavement management plan, and consider merits of joining Complete Streets program* 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 10:15 – 11:00 Community Infrastructure Status of FY20-21 Goals (2 of 2) •Work with School Committee to investigate feasibility of (elementary) school consolidation •Create a community center planning committee to gather community input regarding interests/needs, conduct a feasibility/location study (ie. new or repurposed building), and make recommendations* 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 10:15 – 11:00 Community Infrastructure Progress on Other FY20-21 Goals •Complete ADA Recreational Fields Access project Suggested Changes/Additions for FY21-22 •Complete both School Consolidation and Community Center Feasibility Studies via a transparent and engaging public process •Develop Complete Streets Prioritization Plan and seek project grant funding •Complete design and construction of Millstone Road •Develop comprehensive road capital plan and consider merits of seeking 2nd major road bond •Determine support for the Brewster Ladies Library renovation project •Complete Hazard Mitigation Plan and seek to implement Municipal Vulnerability Preparedness projects2020 Brewster Select Board Annual Retreat 07.20 – Day 2 11:00 – 11:15 Miscellaneous Progress on Other FY20-21 Goals •Review and approve updated Cemetery Rules and Regulations •Ensure adequate OSHA training for staff •Provide support for and formally approve the revised Fire Department five year plan when presented (staffing implications – potential for 4 new positions) •Determine agreed upon location for Town elections •Continue vigilant cybersecurity •Fund year two of the property valuation contract in the fall so that work can begin in a more timely manner 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 11:00 – 11:15 Miscellaneous Suggested Changes/Additions for FY21-22 •Maintain vigilance in pandemic response •Continue to monitor and support employee wellness •Manage successful fall elections and Town Meeting •Review and update existing Select Board policies •Develop and adopt Select Board policy on fee waiver requests •Increase investment in digital archiving of Town records 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 Next Steps •Town Administration will assemble a summary document for the Board’s consideration for adoption, providing more detail regarding responsible parties and anticipated timelines •Once formally adopted, the FY21-22 Select Board Strategic Plan will be distributed to all boards/committees and staff, and will also be posted on the homepage of the Town’s website •Select Board agendas will frequently include goals for discussion, action, and/or status updates to ensure we maintain focus •Iterative annual process to undertake comprehensive review and update to goals & plan 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 FY20-21 Select Board Strategic Plan Final 10.07.19 Vision Building Block Goal #Goal Description Fiscal Year Responsible Party(ies) Community Character CC-1 Engage stakeholders to determine policy position on residential exemption FY20 Select Board, Board of Assessors, and Finance Team CC-2 Continue to implement Age-Friendly Community Action Plan*FY20-21 Council on Aging Staff and Board, and Town Administration CC-3 Develop a high-level growth policy (to be refined through the Local Comprehensive Plan development process) FY21 Vision Planning Committee, Planning Board, and Planner Open Space OS-1 Identify and evaluate policies / zoning bylaws that recognize and take advantage of potential synergies between affordable housing development and open space preservation* FY20 Planning Board, Vision Planning Committee, Affordable Housing Trust, Open Space Committee, Planner, Housing Coordinator, and Town Administration OS-2 Consider implementation of land-use protection policies to ensure current, minimally developed properties remain minimally developed* FY21 Planning Board, Open Space Committee, Golf Commission, Select Board OS-3 Evaluate potential upgrades to Drummer Boy Park, including vacant building reuse/demolition, playground relocation and concept of walkway to Wing’s Island* FY21 Select Board, Building Needs Assessment Committee, Brewster Historical Society, Brewster Conservation Trust, Natural Resources Staff, Department of Public Works Staff, Facilities Manager, Recreation Director, and Town Administration Housing H-1 Establish permanent funding mechanism for Affordable Housing Trust*FY20 Select Board, Affordable Housing Trust, Finance Committee, and Finance Team H-2 Establish housing rehabilitation program*FY20 Affordable Housing Trust, Housing Coordinator, and Town Administration H-3 Develop affordable housing off Millstone Road FY20-21 Affordable Housing Trust, Housing Coordinator, and Town Administration H-4 Perform a comprehensive review of zoning bylaws, with particular attention to ones that pertain to creating more housing choice* FY21 Planning Board, Affordable Housing Trust, Vision Planning Committee, Housing Coordinator, Planner, and Town Administration Local Economy LE-1 Establish a process for submission of electronic permitting applications and create electronic access for viewing of public records* FY20-21 E-permitting Working Group LE-2 Determine need for short-term rental regulations and draft regulations as necessary FY21 Select Board, Board of Health, Town Administration, Planner, Building Inspector, Fire Chief, Police Chief, and Health Director (need for working group) LE-3 Create an Opportunity Zone centered at 6A and Underpass Road to encourage mixed use development* FY21 Planning Board, Vision Planning Committee, and Planner LE-4 Build stronger partnership with Chamber of Commerce (eg. creation of Cultural District)FY21 Select Board, Planner, and Town Administration Coastal Management CM-1 Establish a vehicle to ensure coastal resource management plan is implemented FY20 Select Board, Coastal Committee, Natural Resources Staff, and Town Administration CM-2 Conduct gap analysis of local land use regulations along the coastal bank FY20 Cape Cod Commission, Planning Board, Conservation Commission, Board of Health, Planner, Natural Resources Staff, and Health Director CM-3 Update Department of Natural Resources regulations for commercial shellfish, razor clams, commercial aquaculture, and harbormaster FY20 Select Board, Natural Resources Staff, and Town Administration CM-4 Work with MA Department of Conservation and Recreation on Rail Trail extension across Route 6A down to Linnell Landing* FY20-21 State Legislative Delegation, Select Board, Natural Resources Staff, and Town Administration Water Resources WR-1 Consider requiring use of Innovative/Alternative (IA) technology (Title V) in environmentally sensitive areas* FY20-21 Board of Health, Natural Resources Staff, Planner, Health Director, and Town Administration WR-2 Continue ongoing water quality planning and implementation FY20-21 Select Board, Natural Resources Staff, Planner, Health Director, and Town Administration WR-3 Evaluate vulnerable Water Department utility infrastructure, determine possible improvements/modifications, and implement as possible/applicable FY20-21 Water Superintendent and Town Administration WR-4 Develop and propose stormwater management bylaw (MS4 permit)*FY21 Select Board, Department of Public Works, Planner, and Town Administration FY20-21 Select Board Strategic Plan Final 10.07.19 Vision Building Block Goal Fiscal Year Responsible Party(ies) Governance G-1 Attain Green Communities designation and continue to promote energy conservation FY20 Energy Committee, Select Board, and Town Administration G-2 Develop financial policy to address unfunded Other Post-Employment Benefit liabilities FY20 Select Board, Finance Committee, and Finance Team G-3 Present the annual budget in an easily acceptable format and provide detailed review of Town's financial status on regular basis FY20 Finance Team G-4 Identify major committees and require that they be on television for purposes of improved transparency FY20 Select Board and Town Administration G-5 Establish plan to address need for dedicated Human Resource function FY20 Select Board and Town Administration G-6 Complete a compensation and classification study and related staffing analysis of all union and non- union Town personnel (except for Fire and Police union positions), and implement recommended changes FY20-21 Select Board and Town Administration G-7 Adopt financial policies that are in accordance with 2019 MA Department of Revenue report and best practices, and implement short- and medium-term recommendations of DOR report as applicable FY20-21 Select Board, Finance Committee, and Finance Team G-8 Charter development/adoption and associated bylaw changes FY20-21 Charter Committee and Select Board G-9 Design and launch new, more user friendly Town website, and brand/standardize Town communication tools (website, email, documents, etc)* FY20-21 Website Working Group G-10 Foster a culture that views residents as customers and town services as the product - be proactive, transparent, and engaged* FY20-21 Select Board, Town Administration, and all Town employees G-11 Implement the Vision Plan and develop a Local Comprehensive Plan*FY20-21 Vision Planning Committee, Planning Board, Select Board, Planner, and Town Administration G-12 Develop a handbook and host a workshop for “chairs” of committees FY21 Town Counsel, Town Administration, and Town Clerk Community Infrastructure CI-1 Re-establish annual Capital Improvement Program process that aligns capital investments with Vision Plan / Local Comprehensive Plan, and includes long-range planning for Golf Department FY20 Select Board, Finance Committee, Capital Planning Committee, Golf Commission, and Finance Team CI-2 Continue to invest in road infrastructure and pavement management plan, and consider merits of joining Complete Streets program* FY20 Capital Planning Committee, Select Board, Department of Public Works Staff, Town Planner, and Town Administration CI-3 Work with School Committee to investigate feasibility of school consolidation FY20-21 Select Board CI-4 Create a community center planning committee to gather community input regarding interests/needs, conduct a feasibility/location study (ie. new or repurposed building), and make recommendations* FY20-21 Select Board, Council on Aging Board and Staff, Recreation Commission and Staff, Town Administration FYI ITEMS (MAIL) August 17, 2020 1. Beach Ambassador Report: July 27, 2020 2. Beach Ambassador Report: August 2, 2020 3. Letter of Transmission to State: Open Space & Recreation Plan 4. Barnstable County Assembly of Delegates August 19th Business Calendar 5. Letter to Woodshed from Health Director and Town Administrator 6. Letter from Resident; re Town Meeting 7. Elder Services 2nd Half FY20 Statistics 8. Notice of DCPC Hearing: West Harwich 9. Public Hearing Notice: Town of Orleans 10. Notice of Affordable Housing Lottery; Yarmouth 11. Letter from Resident; re Town Meeting 12. Staff Review Application; Elevation Financial, Former Wingate Property TOWN OF BREWSTER 2298 MAIN STREET BREWSTER,MA 02631 PHONE:(508)896-9430 WWW.BREWSTERRECREATION.COM WWW.TOWN.BREWSTER.MA.US OFFICE OF RECREATION COMMISSION To whom it may concern, The following is a report from our 2020 Beach Ambassadors from the week of July 27th: Weekly Beach Review July 27- August 2 **Weather this week, mostly sunny days, hot and humid. Low tides were during the day which provided room for people to utilize the flats during the week. Weekends the tide was high around 10/11 both days, so beach space was limited, but when the tide moved out so did the groups of people.** Paines Creek: this beach looked great all week. The parking was full most of the week, but ample space on the beach and people were spread out. No larger parties here this week, mainly groups of 2-6 Mants Landing: during the week, this beach was not busy at all. The parking lot didn’t fill during the week. People were spread out to the left and right of the entrance during the week. The weekend days Mants parking lot was full and the beach was busy. Due to the size of the beach there was ample room for people to be distant from each other safely. Saints Landing: this beach was not busy during the week, however the weekend it was extremely busy. We did place the “beach is full” sign out on both days. On Saturday there was a group of 13 in the later part of the afternoon, the ambassador team provided them with the guideline of group sizes of 10 or smaller and advised them to separate, however the group declined to split. Little Breakwater: the beach was used more this week, however plenty of space was still on the beach. Small groups here this week. Group sizes were 2-4 with about 4/5 groups on the beach at a time. Parking on the weekend looked as though the beach would be too full, but when checked it was fine. Breakwater: early in the week still had parking spaces available in the lower lot. Beach was not crowded. On Wednesday there was a group 22 who was at the beach early, about 9:30. When we got to the beach, we asked if they were all one group and advised them about the guidelines of groups sizes being 10 or less. They stated that they were all family and all staying in the same house. However, they did ask us how they should separate, we gave them what the guidelines are, they complied. This group was also there on Thursday and Friday as well, but they were in separate groups the rest of the time. This weekend, Saturday and Sunday the beach was full by 9:30. The parking lot was full as well by that time. On Saturday, we had an ambassador team set up at Breakwater from 10:00-1:30 advising people that the beach was full and they should try another location. Most people seem to be grateful for this. The drop offs, walkers and bikers coming to this beach were in high volume this weekend. Sunday we also had a team at this beach for a bit advising that the beach was full. We placed the “beach is full” sign out both days at the entrance to the lot and the entrance to the beach. **We truly did not receive any complaints about the upper parking lot being blocked off. We did receive more positive attitudes and thank you for our help and guidance this weekend** **People are sitting in the dunes at this beach to the right of the entrance. We did advise them to move, however they did not. Is there a sign or something that is usually there that is not this year? Point of Rocks: we did not see any issues here this week. Ellis Landing: Ellis was busier than usual this week. Groups of 4-6 were the average. Even though the beach was busier, people were still safely distant on the beach. Linnell Landing: most of the week people were sitting out further on the flats. The beach didn’t seem crowded during the week. The weekend was busy. We did have to ask two groups to move their towels/belongings further apart from each other. They easily complied. Beach was busy this weekend, but people seemed to be following the guidelines. Crosby: the beach this week was similar to Linnell. Many people were out on the flats this week. One group of 12 mid-week, but upon walking to them, 3 people in the group were leaving. Many people are using other entrances besides the first one. The beach space to the right or left of the first entrance is being utilized more. This weekend, Crosby was very busy. All of the lots were full, including both overflow lots. The beach upon arrival seemed too busy, however once on the waters edge the groups were safely distant. We did see bigger groups here on Saturday/Sunday, but none that were over 10. Sheeps Pond: during the week this pond by 1:00 was full. One group of 8 was there on Tuesday. We did remind them to keep a safe distance from the other groups. Beach was full most of the afternoons. Many people are parking in the boat trailer spaces, two cars deep. We put the “beach is full” sign out Tuesday through Saturday this week. Not sure that it helps too much. There also was a lot of bike traffic there this week as well. Sunday the pond was busy but not full. Long Pond: this week the pond parking was full, but the beach space looked good. Many people were in the water, but the towels were on the beach to save their space. Respectively, Mike Gradone Town of Brewster Recreation Director TOWN OF BREWSTER 2298 MAIN STREET BREWSTER,MA 02631 PHONE:(508)896-9430 WWW.BREWSTERRECREATION.COM WWW.TOWN.BREWSTER.MA.US OFFICE OF RECREATION COMMISSION To whom it may concern, The following is a report from our 2020 Beach Ambassadors from the week of July 27th: Weekly Beach Review Aug 3rd – 9th **Tropical Storm Warning in effect Tuesday/Wednesday** **Beaches were extremely busy on Monday 8/3...rest of the weekdays not busy at all** Paines Creek: no issues here this week. Parking lot was full a few times this week, but ample space on the beach. Mants Landing: no issues here this week. Busy times were Monday, Saturday afternoon and Sunday. No large groups here and people are spreading out to the right and left of the entrance. Saints Landing: Monday the beach was full. The rest of the week there were only 1-3 cars in the lot at a time, sometimes the lot had no cars or people on the beach. This made it hard to watch foot traffic here this week as the beach wasn’t busy until Sunday. Really only Sunday the parking lot was full, no beach space left by 1:30pm on Sunday and the sign “beach full” was placed out. The team reported not seeing drop-offs or people walking to the beach that day, however they weren’t there the entire time so they might have not seen everything. Little Breakwater: no issues at this beach this week. Breakwater: the beach and lot were full on Monday. The rest of the week the lot had parking spaces available and the beach had space to spare. Saturday afternoon the lot was full and eventually the beach was nearly at capacity. Sunday the lot and beach was full by 1:00, signs were placed out that the beach was full. One group of 20, and two groups of 13 here this week on Sunday. The team spoke to all 3 groups reminding them the group sizes are 10 or less and advised them to create smaller groups, they complied. The sign that states “lot closed,” to block off the top lot, we have moved it forward on several occasions so that people will not park in front of the sign. People continue to move the sign back against the concrete barrier and create a space to park their cars there ...wondering if it might be possible to get some type of no parking sign there? We had an RV park there the other day for a while despite us telling them to move. Point of Rocks: no issues here this week. Ellis Landing: we were advised by George Bausch that a group was blocking the entrance or making it difficult to use the entrance of the beach properly on Tuesday morning, however when we got there no group was in sight nor anything that looked like it was blocking the entrance. We didn’t see any other issues here this week. Linnell Landing: Monday was the busiest we had seen it this summer. During the week, the beach wasn’t busy at all. Saturday afternoon and Sunday the beach was occupied by many, however there was space to be distant and generally everyone was following the guidelines. Crosby Beach: Again, Monday was busy. Lots of people on the beach but utilizing lots of the space on the beach. Lots were full Monday, including the overflow. During the week, plenty of parking in the main lot and the beach was fine. Saturday afternoon beach became busy. The team spent some time at the beach exit reminding people that the beach entrance was on the other side of the parking lot. Sunday the beach was again busy with the lots full. One large group of 15 here on Saturday morning, but they had set up nicely in what seemed to be two groups. They even stopped us to ask if they had set up in an acceptable way. Sheeps Pond : this week the pond was not busy. Still had some parking and space on the beach. Sunday the lot and beach were full, the “beach full” sign was placed out by 1:00. Long Pond : this week the pond was fine and we didn’t see any issues here. Respectively, Mike Gradone Town of Brewster Recreation Director July 31, 2020 VIA EMAIL Ms. Melissa Cryan Grants Manager Executive Office of Energy and Environmental Affairs 100 Cambridge Street, Suite 900 Boston, MA 02114 Dear Ms. Cryan, On behalf of the Town of Brewster, I am emailing a draft of the Brewster Open Space and Recreation Plan (OSRP) dated July 31, 2020. Please note that we are still completing the ADA Self Evaluation and Transition Plan. When completed, the Draft OSRP will be distributed for letters of support and comment from the Brewster Select Board, Planning Board, and Cape Cod Commission. Once these final pieces are completed/received, they will be forwarded. Questions can be directed to Chris Miller from the Natural Resources Department. He can be reached at 508-896-4546, extension 4244, or cmiller@brewster-ma.gov. Sincerely, Krista Moravec Senior Planner Attachment CC Chris Miller, Natural Resources Department Michael Gradone, Recreation Department Elizabeth Taylor, Brewster Open Space Committee, Planning Board Jessica Rempel, Cape Cod Commission CAPE COD REGIONAL GOVERNMENT ASSEMBLY OF DELEGATES * * * * * * Notice of a Regular Meeting Wednesday, August 19, 2020, 4:00 p.m. Note: The meeting will be held through remote participation by the Assembly of Delegates pursuant to Massachusetts Governor Charles D. Baker’s order suspending certain provisions of the Open Meeting Law on March 12, 2020. The meeting will be live streamed on YouTube. Anyone who wishes to make a comment can do so by calling #1-929-205-6099 and using the ID #955 0693 7285 or by using the following Zoom meeting link https://zoom.us/j/95506937285 with meeting ID: 955 0693 7285 Documents that were provided in advance of this meeting related to agenda items can be accessed at https://www.barnstablecounty.org/regional-government/assembly-of-delegates/assembly-of-delegates- agendas-minutes/ Calendar of Business Committee of the Whole 1. Call to Order by the Speaker 2. A Moment of Silence to honor our troops who have died in service to our country, and all those serving our country in the Armed Forces 3. Pledge of Allegiance 4. Call of the Roll by Assembly Clerk 5. Declaration of a Quorum 6. Approval of the Calendar of Business 7. Approval of the Journal of August 5, 2020 8. Communications and updates from the Board of Regional Commissioners and County Administration including introduction of newly appointed County Dredge Business Manager 9. Presentation and report form Cooperative Extension, Health & Environment, and Cape Cod Commission on analyzing Municipal Solid Waste and Diversion 10. Communications from Public Officials 11. Communications from Members of the Public Assembly Convenes 12. Committee Reports: Charter Review Committee report and meeting minutes of 8/5/20 for approval by committee 13. Report from the Clerk 14. Other Business 15. Adjournment POSTED: Janice O’Connell, Clerk Assembly of Delegates The items listed above are those reasonably anticipated by the Chair. Votes may be taken unless otherwise stated. Meeting materials are available at the online alternative posting location: www.barnstablecounty.org. 8/14 /20 @ 6:30 AM 1 Donna Kalinick From:anevins <anevins@verizon.net> Sent:Tuesday, August 11, 2020 7:37 AM To:Robin Young Subject:Town meeting While I understand that the tradition of a “town meeting” is ingrained in New England culture I feel it has lost its usefulness (and representativeness). How can 200 people represent the thoughts and preferences of all residents. I have found that there are many items on the town meeting agenda that could easily be voted on by an online survey ( e.g.Survey Monkey). Controversial issues could be aired and debated by a pre-vote (videotaped) forum like those offered by the Brewster Community Network, and then followed by the on-line survey OR paper ballots sent in, handed in to a slot at town hall, or a voted on at a polling place :(e.g.Baptist Church). Reducing the size of a quorum only furthers the unrepresentativeness of voting. Why bother. How many residents’ emails does the town have? How many residents currently get the Town of Brewster Newsletter? How does that compare with the 200 quorum. Perhaps a survey sent out with newsletter is a better way of getting the “pulse” of the town. Andrea Fernandez NOTICE: To view the posting date/time and materials related to agenda items, please visit the Cape Cod Commission’s official posting location at www.capecodcommission.org/meetingnotices VIRTUAL HEARING NOTICE CAPE COD COMMISSION West Harwich District of Critical Planning Concern (DCPC) Implementing Regulations Thursday, September 3, 2020 The Cape Cod Commission will hold a public hearing on Thursday, September 3, 2020 at 3:00 p.m. to consider, pursuant to Sections 10 and 11 of the Cape Cod Commission Act, whether the proposed Implementing Regulations for the West Harwich District of Critical Planning Concern (DCPC) conform to the guidelines set out for the West Harwich Special District established within Barnstable County ordinance 19- 18 adopted on December 4, 2019. This notice is being published as required by Section 5 of the Cape Cod Commission Act. Pursuant to Governor Baker’s Executive Order Suspending Certain Provisions of the Open Meeting law dated March 12, 2020, the Cape Cod Commission will hold this hearing by virtual means. The virtual hearing may be accessed in one of two ways: Members of the public can access the meeting by going to www.capecodcommission.org/ccc and clicking on “Join Virtual Meeting”; or by calling (929) 205- 6099 and entering meeting ID 968 0382 0087 The district consists of approximately 43 acres of land located entirely within the Town of Harwich, Village of West Harwich, and contains those parcels in the existing Commercial Highway (CH-1) zoning district with frontage along State Highway/Route 28 from the Dennis/Harwich town line (Division Street) to just west of the Herring River, with the exception of certain portions of parcels located at 93 Route 28, 97 Route 28, and 156 Riverside Drive that fall outside of said CH-1 district. Anyone wishing to testify orally will be welcome to do so. Written comments may also be submitted prior to the hearing by electronic mail to regulatory@capecodcommission.org. The proposed implementing regulations, DCPC ordinance and other relevant documents can be accessed at http://www.capecodcommission.org/meetingnotices. Reasonable accommodations for people with disabilities are available upon request. Please contact the Cape Cod Commission at (508)362-3828 at least 24 hours in advance of the meeting; for Telecommunications Relay Services (TRS) dial 711. Caso estas informações sejam necessárias em outro idioma, por favor, contate o Coordenador de Título VI pelo telefone (508)744-1299 or Para serviços de retransmissão de telecomunicações, disque 711. 1 Donna Kalinick From:jill douglas <tawktame@hotmail.com> Sent:Friday, August 14, 2020 11:03 AM To:Robin Young Subject:Comments on 8/17/20 Select Board Agenda Items (Town Meeting participation and Quorum) Hello, Brewster Select Board! I plan to attend the 9/12 ATM and would be happy to assist in any way I can. I assisted at Chatham's TM back in June and would be happy to provide input if desired. I can also work as a CERT member or administrative support or whatever else is needed. I had suggested to Susan and Donna that a combined virtual meeting (like Zoom or GoTo Meetings) projected to a screen at an in-person outdoor event would go much further toward increasing ease of participation. I don't support a 10% quorum, even under these circumstances. I also have reservations about allowing Town groups to meet during Town Meeting or election polling/voting hours. What is the rationale for eliminating this policy? - Jillian Douglass Staff Review Data Transmittal Sheet 03-03-2017 Staff Review Data Transmittal Sheet __ James Gallagher, Assessor’s Department __ Amy von Hone, Health Department/WQRC __ Victor Staley, Building Department/HDC __ Chris Miller, Natural Resources Department __ Noelle Aguiar, Conservation Department __ Ryan Bennett, Planning Department __ Patrick Ellis, Department of Public Works __ Lieutenant George Bausch, Police Dept __ Chief Robert Moran, Fire Department __ Peter Lombardi, Town Administration __ Deputy Chief Kevin Varley, Fire Department __ Paul Anderson, Water Department Date Submitted July 29, 2020 Application Number 20-07 Date Transmitted August 4, 2020 Applicant Elevation Financial Group, LLC Proposal The Applicant is proposing to redevelop and re-use an existing nursing home and assisted living facility complex for senior, Age 55+, independent dwelling unit use. Development 873 Harwich Road Location Map, Lot Map 63, Lot 15 (formerly Map 40, Lot 15-28) Is application material complete for your preliminary review? Yes _____ No _____ If no, please indicate what additional material, documentation or information you may wish to see prior to the meeting: _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Additional Comments: _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________ Signature Please provide any comments you have at the Staff Review meeting scheduled for Wednesday, August 12, 2020 at 2:00 pm or forward comments by e-mail to Lynn St. Cyr, lstcyr@brewster-ma.gov. Thank you. Brewster Planning Department 2198 Main Street Brewster, MA 02631-1898 508-896-3701 x1133 brewplan@brewster-ma.gov WVDYHWVTELTELGVWVWVDYH MOS WOSWOS WOSWOSWDYH SWVO SWSSSSSWVWVDYHGVMWVSSSSSSSGVGVGVSEEMEMEGG G G G GEEEEEE W W W W W W W X X WWWWWWWWWWWWW W W W WWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWEMGVTWO PROPOSED DUMPSTERSWITH FENCE ENCLOSUREXPROPOSEDRETAINING WALLTOP OF WALL EL = 76.5PROPOSEDRETAINING WALLBIT. CONC.PARKING2 STY. BRICKFACED BUILDINGHARWICH-BREWSTER ROADRTE. 124(COUNTY LAYOUT)BIT. CONC.PARKINGSEWAGETREATMENTBUILDINGEDGE OFWETLAND50' FROM EDGEOF WETLAND100' FROMEDGE OFWETLANDRELOCATEDACCESSIBLEPARKINGSPACESREMOVEPORTICO ANDCURBINGEDGE OF WETLAND ASDELINEATED BY MARSHMATTERS ENVIRONMENTALON 6/27/2020WETLAND AREA = 21,575±S.F.24.8'±29.6'±26.3'±91.9'±75.7'REFERENCE:Coastal Engineering Co., Inc. c 2020PROJECT NO.DRAWN BYDRAWING FILECHECKED BYDATEPROJECTSCALESHEET TITLESEALDATENO.REVISIONBYKEY MAPNO SCALEBREWSTER, MAPLANELEVATIONS SHOWN HEREON AREBASED ON THE NORTH AMERICANVERTICAL DATUM OF 1988 (NAVD 1988)DATUM:THIS DRAWING ISSUED FOR STAFF ANDZONING BOARD OF APPEALS REVIEW.F:\SDSKPROJ\C19000\C19440\C19440-00\C19440-C.dwg 7/29/2020 4:15 PM1 inch = 50 ft.50 25 0 50 150BREWSTER PLACE873 HARWICH ROAD (RTE. 124)BREWSTER, MAC19440.00OVERVIEW SITE PLANC2.1.0AS NOTED7/29/2020C19440-C.dwgCEMDJMMASS. COORD. SYSTEM NAD 1983 MAINLAND ZONEGREAT FIELDSROADZONING COMPLIANCE TABLEZONING DISTRICT: R-L RESIDENTIAL LOW DENSITYSUBJECTMINIMUM LOT AREAMINIMUM YARD DIMENSIONS - FRONTMINIMUM YARD DIMENSIONS - SIDE (NORTH)MINIMUM YARD DIMENSIONS - REARMAXIMUM BUILDING HEIGHT433,768± S.F.REQUIREDEXISTING60,000 S.F.25 FT.30 FT.MINIMUM FRONTAGE150 FT.29.6± FT.618.4± FT.26.3± FT.35.4± FT.PROPOSEDPARKING SETBACK FROM STREET [179-23A.(I)]15 FT.3± FT.40 FT.25 FT.MAXIMUM BUILDING COVERAGE20% (86,754± S.F.)14.4% (62,560± S.F.)NO CHANGENO CHANGEMINIMUM YARD DIMENSIONS - SIDE (SOUTH)25 FT.91.9± FT.NO CHANGE1,066.1± FT75.7± FT.NO CHANGENO CHANGENO CHANGENO CHANGE14.3% (61,931± S.F.)ELEVATION FINANCIAL GROUP, LLC201 E PINE STREET, SUITE 200ORLANDO, FL 32801APPLICANT:LOT AREA= 433,768± S.F.WETLAND AREA= 21,575± S.F.UPLAND AREA= 412,193± S.F.COVERAGE CALCULATIONS:BUILDING COVERAGE= 61,931± S.F.PAVEMENT, SIDEWALKS, AND OTHERIMPERVIOUS SITE COVERAGE= 92,682± S.F.TOTAL SITE COVERAGE= 154,613± S.F. (35.6%)TOTAL OPEN SPACE= 279,155± S.F.(UPLAND OPEN SPACE AND WETLAND)TOTAL OPEN SPACETOTAL LOT AREA279,155± S.F.433,768± S.F.== 64.4%UPLAND OPEN SPACEUPLAND AREA257,580± S.F.412,193± S.F.== 62.4%UPLAND OPEN SPACE= 257,580± S.F.(EXCLUDING WETLAND)MAXIMUM IMPERVIOUS SITE COVERAGE40% (173,507± S.F.)*** SEE AREA AND COVERAGE CALCULATIONS BELOW.PROPOSED AREA AND LOT AREA= 433,768± S.F.WETLAND AREA= 21,575± S.F.UPLAND AREA= 412,193± S.F.COVERAGE CALCULATIONS:BUILDING COVERAGE= 62,560± S.F.PAVEMENT, SIDEWALKS, AND OTHERIMPERVIOUS SITE COVERAGE= 87,977± S.F.TOTAL SITE COVERAGE= 150,537± S.F. (34.7%)TOTAL OPEN SPACE= 283,231± S.F.(UPLAND OPEN SPACE AND WETLAND)TOTAL OPEN SPACETOTAL LOT AREA283,231± S.F.433,768± S.F.== 65.3%UPLAND OPEN SPACEUPLAND AREA261,656± S.F.412,193± S.F.== 63.5%UPLAND OPEN SPACE= 261,656± S.F.(EXCLUDING WETLAND)EXISTING AREA AND PARKING SETBACK FROM STREET [179-66D.(3C)]40 FT.3± FT.NO CHANGEASSESSORS MAP 63, PARCELS 13, 14, & 15CTF. # 221866DEED BOOK 3261, PG. 302LAND COURT PLAN 15025-FPLAN BOOK 40 PAGE 35OWNER:SRC BREWSTER RE, LLCC/O WINGATE SENIOR LIVING LLC.6 KENDRICK STREET,NEEDHAM, MA 02494 WVDYH WVTELTELGVWVWVDYH MOSWOSWOSWO SWOS WDYHSWVOSWSSSSSWVWVDYHGVM WVSSSSSSSGVGVGVSEEMEMEGGG G G G G G G G E E E E E E E E E E E W W W W W W W W W W W W WX X X WWWWWWWWWWWWWWWWWWWWW W W W W W W WWG WWCONC.CURBBIT.CONC.BERMBIT.CONC.BERMTGENTGENGEN SHEDSHEDDUMPSTERAREABIT. CONC.PARKINGBIT. CONC.PARKINGBIT. CONC.PARKINGCONC.PATIOCONC.PATIOCONC.PATIOCONC.PATIOTRELLIS &PAVER PATIOPAVERPATIOSEWAGETREATMENTBUILDINGGAZEBOPORTICOPORTICOL.A.L.A.L.A.L.A.L.A.L.A.L.A.L.A.L.A.L.A.L.A.CONC.STAIRSROOF OVERHANGCONC.WALKCONC.WALKCONC.WALKCONC.WALKCONC.WALKCONC.WALKCONC.CURBBIT.CONC.BERMBIT.CONC.BERMBIT.CONC.BERMCONC.WALLCONC.WALLOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWOHWL.A.PAT.COMMONWEALTH OFMASSACHUSETTSASSESSORS MAP 75,PARCEL 53SIDNEY INSOFT, TECTF. #112928ASSESSORS MAP 63,PARCEL 162 STY. BRICKFACED BUILDINGGUARDRAILL.A.L.A.L.A.COVERED ENTRYCOVERED ENTRYCONC. PATIOW/FENCE(TYP.)PAT.THRESHOLDEL.=67.2650' FROM EDGEOF WETLANDPAT.PAT.PAT.PAT.RAIL FENCEPAT.PAT.PAT.PAT.PAT.TRANSFORMER(TYP.)PAT.PAT.ACCESSIBLEPARKING (TYP.)THRESHOLDEL.=79.66BIT.CONC.BERMTHRESHOLDEL.=79.60THRESHOLDEL.=79.67THRESHOLDEL.=79.76COVEREDREFRIGERATIONEQUIPMENTTHRESHOLDEL.=79.65THRESHOLDEL.=68.19THRESHOLDEL.=67.25KITCHENEQUIPMENTLOT 28 LOT 29 100' FROM EDGEOF WETLANDBLOCK WALLSIGN (TYP.)BOLLARD(TYP.)GENERATOR(TYP.)ROOF OVERHANGFLAG POLESFLAG POLEVENTILATIONHATCHESOILYARD HYDRANTSTAIRSSTAIRSSSSSEMGVLOCATION OF 1928LAYOUTLOCATION OF 1930ON ROWON ROWON ROWON ROW+4+3+3+3+3+3+3+6+1+1+3TWO PROPOSED DUMPSTERSWITH FENCE ENCLOSUREX X 727376757473757671.5TC 72.4BC 71.972 TC 72.0BC 71.571.17675 74 747576 77 PROPOSEDRETAINING WALLTOP OF WALL EL = 76.5PROPOSEDRETAINING WALL80818283HARWICH-BREWSTER ROADRTE. 124(COUNTY LAYOUT)SIDNEY INSOFT, TECTF. #112928ASSESSORS MAP 63,PARCEL 16COMMONWEALTH OFMASSACHUSETTSASSESSORS MAP 75,PARCEL 53CAPE COD RAIL TRAILVALERIE & OWEN HIRTLED.B. 11021, PG. 232ASSESSORS MAP 63,PARCEL 17EDGE OF WETLAND50' FROM EDGE OFWETLAND100' FROM EDGE OFWETLANDRELOCATEDACCESSIBLEPARKING SPACES78.5REMOVE PORTICOAND CURBING15'±REFERENCE:Coastal Engineering Co., Inc. c 2018PROJECT NO.DRAWN BYDRAWING FILECHECKED BYDATEPROJECTSCALESHEET TITLESEALDATENO.REVISIONBYKEY MAPNO SCALEBREWSTER, MAPLANELEVATIONS SHOWN HEREON AREBASED ON THE NORTH AMERICANVERTICAL DATUM OF 1988 (NAVD 1988)DATUM:F:\SDSKPROJ\C19000\C19440\C19440-00\C19440-C.dwg 7/29/2020 4:11 PM1 inch = 30 ft.30 15 0 30 90BREWSTER PLACE873 HARWICH ROAD (RTE. 124)BREWSTER, MAC19440.00PLAN SHOWING PROPOSEDSITE MODIFICATIONSC2.1.1AS NOTED7/29/2020C19440-C.dwgCEMDJMMASS. COORD. SYSTEM NAD 1983 MAINLAND ZONEGREAT FIELDSROADSTUDIOS: 63 x 1 SPACE/UNIT = 63 SPACES1 BR UNITS: 67 x 1.25 SPACES/UNIT = 83.75 SPACES2 BR UNITS: 4 x 2 SPACES/UNIT = 8 SPACESEMPLOYEES: 5 x 1 SPACE/EMPLOYEE = 5 SPACESGUESTS: 30 x 1 SPACE/GUEST = 30 SPACESTOTAL PARKING SPACES REQUIRED = 189.75 SPACESACCESSIBLE SPACES REQUIRED = 6 SPACESPRELIMINARY PARKING CALCULATIONS:EXISTING PARKING = 157 SPACESPROPOSED ADDITIONAL PARKING = 33 SPACESTOTAL PARKING SPACES PROVIDED = 190 SPACESACCESSIBLE SPACES PROVIDED = 6 SPACESPROVIDED:ASSESSORS MAP 63, PARCELS 13, 14, & 15CTF. # 221866DEED BOOK 3261, PG. 302LAND COURT PLAN 15025-FPLAN BOOK 40 PAGE 35OWNER:SRC BREWSTER RE, LLCC/O WINGATE SENIOR LIVING LLC.6 KENDRICK STREET,NEEDHAM, MA 02494REFERENCE:THIS DRAWING ISSUED FOR STAFF ANDZONING BOARD OF APPEALS REVIEW. BUILDING: CURRENT USE GROUP: I-2 PROPOSED USE GROUP: R-2 CONSTRUCTION TYPE: 1B APPLICABLE REGULATORY CODES: 1. MA STATE BUILDING CODE, 9TH ED, BASE VOLUME (2015 IBC WITH AMENDMENTS) 2. NATIONAL FIRE CODES AS REQUIRED BY MASBC 3. ENERGY CONSERVATION CODE 2018 OF MASSACHUSETTS (2018 IECC WITH AMENDMENTS) 4. 2009 ICC/ANSI A117.1 ACCESSIBLE BUILDINGS + FACILITIES 5. 2000 NFPA 101 LIFE SAFETY CODE TOTAL SQUARE FOOTAGE: 119,016 GSF NO. OF STORIES: TWO(2) HIGHEST HEIGHT OF ROOF: 34'-9" (NOT INCLUDING CHIMNEYS) CARE LEVELS/MIX: INDEPENDENT LIVING UNIT COUNTS:(134) INDEPENDENT APARTMENTS (63) STUDIO (67) ONE-BEDROOM (4) TWO BEDROOM PROJECT DESCRIPTION: THE PROPOSED PROJECT CONSISTS OF CONVERSION OF AN EXISTING SKILLED NURSING AND ASSISTED LIVING PROPERTY INTO INDEPENDENT LIVING APARTMENTS. THE EXISTING FACILITY IS COMPRISED OF 68 ASSISTED LIVING UNITS AND 163 SKILLED NURSING BEDS. THE PROPOSED PROJECT WILL BE COMPRISED OF STUDIO, 1-BR AND 2-BR APARTMENTS FOR A TOTAL OF 134 UNITS OR 138 BEDROOMS. THE BUILDING'S EXTERIOR WILL BE REFRESHED BY COVERING THE EXISTING STUCCO AREAS WITH VINYL SHAKES, PAINTING THE BRICK TO MATCH AND ADDING VARIOUS FRIEZE BOARD, BRACKET AND SHUTTER TRIM PIECES. THE WESTERNMOST PORTE COCHERE WILL BE DEMOLISHED TO CLARIFY BUILDING ARRIVAL SEQUENCE AND MAKE ROOM FOR ADDITIONAL PARKING. LOCATION FOR COPYRIGHT © BREWSTERHAR WICH RDSITE G UL L S W A Y WINGATE AT BREWSTER ELEVATION FINANCIAL 201 E PINE STREET, ORLANDO, FL 32801 07/31/2020 00 2020 873 HARWICH ROAD BREWSTER, MA 02631 SHEET INDEX - SD 0 0 COVER SHEET 0 1 FIRST FLOOR - EXISTING/DEMO PLAN 0 2 SECOND FLOOR - EXISTING/DEMO PLAN 0 3 FIRST FLOOR - PROPOSED FLOOR PLAN 0 4 SECOND FLOOR - PROPOSED FLOOR PLAN 0 5 UNIT PLANS - PROPOSED 0 6 UNIT PLANS - PROPOSED 0 7 EXTERIOR ELEVATIONS 0 8 EXTERIOR BIRDSEYE PERSPECTIVE 0 9 EXTERIOR RENDERINGS UP UP UP UP UP DN DN DN DN COPYRIGHT © ■ Prepared For:FIRST FLOOR -EXISTING/DEMO PLAN07/31/2020WINGATE AT BREWSTER ELEVATION FINANCIAL 01 2020 1/16" = 1'-0" FIRST FLOOR DEMOLITION PLAN1 COPYRIGHT © ■ Prepared For:SECOND FLOOR -EXISTING/DEMO PLAN07/31/20WINGATE AT BREWSTER ELEVATION FINANCIAL 02 2020 1/16" = 1'-0" SECOND FLOOR DEMOLITION PLAN1 UP UP UP UP UP DN DN DN DN 07 4 07 3 07 1 072 TOTAL UNIT MIX/COUNT (63) STUDIO (67) 1 BEDROOM (4) 2 BEDROOM 134 UNITS 138 BEDROOMS FLOOR 1 UNIT MIX/COUNT (27) STUDIO (33) 1 BEDROOM (2) 2 BEDROOM UNIT TYPE LEGEND STUDIO 1 BEDROOM 2 BEDROOM COPYRIGHT © ■ Prepared For:FIRST FLOOR -PROPOSED FLOOR PLAN07/21/2020WINGATE AT BREWSTER ELEVATION FINANCIAL 03 2020 1/16" = 1'-0" FIRST FLOOR PLAN1 DN UP DN DN DN 07 1 07 3 072 07 4 TOTAL UNIT MIX/COUNT (63) STUDIO (67) 1 BEDROOM (4) 2 BEDROOM 134 UNITS 138 BEDROOMS FLOOR 2 UNIT MIX/COUNT (36) STUDIO (34) 1 BEDROOM (2) 2 BEDROOM UNIT TYPE LEGEND STUDIO 1 BEDROOM 2 BEDROOM COPYRIGHT © ■ Prepared For:SECOND FLOOR -PROPOSED FLOOR PLAN07/31/20WINGATE AT BREWSTER ELEVATION FINANCIAL 04 2020 1/16" = 1'-0" SECOND FLOOR PLAN1 COPYRIGHT © ■ Prepared For:UNIT PLANS -PROPOSED07/31/20WINGATE AT BREWSTER ELEVATION FINANCIAL 05 2020 1/4" = 1'-0" UNIT A - 610 SF1 1/4" = 1'-0" UNIT B - 695 SF2 1/4" = 1'-0" UNIT C - 585 SF4 1/4" = 1'-0" UNIT C1 - 585 SF5 1/4" = 1'-0" UNIT C1+ - 705 SF6 1/4" = 1'-0" UNIT B1 - 695 SF3 COPYRIGHT © ■ Prepared For:UNIT PLANS -PROPOSED07/31/2020WINGATE AT BREWSTER ELEVATION FINANCIAL 06 2020 1/4" = 1'-0" UNIT D - 860 SF1 1/4" = 1'-0" UNIT E - 575 SF2 1/4" = 1'-0" UNIT F - 675 SF3 1/4" = 1'-0" UNIT G - 500 SF4 1/4" = 1'-0" UNIT H - 370 SF6 1/4" = 1'-0" UNIT I - 470 SF7 1/4" = 1'-0" UNIT J - 540 SF8 5 UNIT G1 -455 SF 1/4" = 1'-0" FIRST FLOOR 0' -0" SECOND FLOOR 12' -5" ROOF 20' -4" FIRST FLOOR 0' -0" SECOND FLOOR 12' -5" ROOF 20' -4" FIRST FLOOR 0' -0" SECOND FLOOR 12' -5" ROOF 20' -4" FIRST FLOOR 0' -0" SECOND FLOOR 12' -5" ROOF 20' -4" COPYRIGHT © ■ Prepared For:EXTERIOR ELEVATIONS7/31/2020WINGATE AT BREWSTER ELEVATION FINANCIAL 07 2020 1/16" = 1'-0" NORTH1 1/16" = 1'-0" SOUTH2 1/16" = 1'-0" EAST3 1/16" = 1'-0" WEST4 MATERIAL LEGEND P1 EXISTING BRICK -PAINTED COLOR: CREAM P2 COLOR: WHITE FRIEZE BOARD, TRIM, MOULDING, CORBELS R-1 SHINGLE ROOF COLOR: TBD S-1 EXISTING VINYL SIDING S-2 VINYL SHAKE FOUNDRY -7 IN SPLIT SHAKE COLOR: SEASHELL S-3 SHUTTER -14 IN COLOR: INDIGO BLUE/CLASSIC BLUE COPYRIGHT © ■ Prepared For:EXTERIOR BIRDSEYE PERSPECTIVE07/31/2020WINGATE AT BREWSTER ELEVATION FINANCIAL 08 2020 COPYRIGHT © ■ Prepared For:EXTERIOR RENDERINGS07/31/2020WINGATE AT BREWSTER ELEVATION FINANCIAL 09 2020 Elevation Financial Group: Wingate at Brewster Elevation Financial Group LLC has proposed a redevelopment and re-use of the former Wingate nursing home and assisted living facility for senior, age 55+, rental housing. After renovations, the 873 Harwich Road property would provide 134 rental units (63 studios, 67 one bedroom and 4 two bedroom units) with a mix of 20% affordable and 80% market rate units. Wingate had been permitted for 68 assisted living units and 163 nursing home beds. Elevation Financial Group, and/or their representatives, informally met with the Town in May and June, communicated with the Cape Cod Commission regarding the property’s DRI (Development of Regional Impact) decision, had a staff review in August, applied to the Zoning Board of Appeals (ZBA) for a variance, are on the ZBA agenda for September 8th and filed for a site plan review at the September 23rd Planning Board meeting. They are also scheduled to present at the Housing Partnership meeting August 27th and have requested to share at a Housing Trust meeting. The plans call for the existing 120,000’+ building to be re-used and aesthetically improved. Externally, the front porte cochere would be removed, parking expanded and landscaping upgraded. The on-site water treatment plant would continue to be used and upland open space would be 62.4%. The DRI requires 10% affordable units, Elevation has proposed to double this to 20% affordable units. The property’s re-use for 55+ rental housing, with a majority of studio and one bedroom units, is in line with Brewster’s Housing Production Plan (HPP). It is consistent with identified priority housing needs (rental housing for single people and subsidized rental housing for the elderly) and HPP goals as well as the Town’s Housing Vision Plan Goal.* Additionally, it is an example of HPP Strategy #6 to remove local regulatory barriers to reusing and redeveloping existing properties for affordable housing. From a housing perspective, it is important to both provide additional housing options and to place the affordable units onto the Town’s Subsidized Housing Inventory (SHI). Brewster’s SHI was last reported at 5.58%. The Town has 268 units on the SHI and needs 480 units to achieve the 10% affordable. Brewster is requesting that Elevation Financial work with the Town and DHCD for a Local Action Unit (LAU) designation to place the affordable units on the Subsidized Housing Inventory (SHI), and to work towards, if possible, getting all of the rental units on the SHI. The Brewster Housing Partnership and Select Board will be a part of the Local Action Unit / Local Initiative Project process. * Brewster Housing Goals The Elevation Harwich Road project helps to address, in part, in the following goals from the HPP:  Increase the supply of year-round market rate and affordable rental housing for all types of households, such as young singles and couples, families, and seniors. Create housing that is affordable and appropriate for very low-income seniors and people with disabilities. Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial areas in order to support Brewster’s economy & accommodate household growth. Provide at least 10% of Brewster’s year-round housing units as affordable housing in order to meet local and regional needs. Housing Vision Plan Goal: Provide more affordable, safe, and accessible rental and ownership housing options at different price points, particularly for single people, young families and our older population. Achieve the state’s 10% affordable goal by 2025.