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HomeMy Public PortalAbout7/10/2001City of Greencastle City Hall ® One North Locust Street P.O. Box 607 Greencastle, Indiana 46135 Pamela S. Jones Clerk- Treasurer GREENCASTLE COMMON COUNCIL REGULAR SESSION TUESDAY, JULY 10, 2001 7 :00 P.M. CITY HALL The Greencastle Common Council met in Regular Session Tuesday, July 10, 2001, 7:00 p.m. at City Hall. Mayor Michael called the meeting to Order at 7:10 p.m. On the Roll Call, the following were found to be present: Councilor Roach, Councilor Hammer, Councilor Crampton, Councilor Liechty and Councilor Rokicki. There were no Public Petitions and Comments. Cemetery Superintendent Robinson discussed a letter from the Cemetery Board requesting October lot sales money being placed in the Cemetery Ground Improvement Fund as opposed to the Cemetery Fund. Average lot sales in October for the past three years are 1998- 4 sales; 1999 - 4 sales; 2000 - 17 sales. CT Jones reminded Council that this would take away from ® Miscellaneous Revenue and possibly increase the tax rate for the Cemetery. Council consensus was to compare October sales this year and make a decision at a later date. City Engineer Morrow thanked Street Commissioner Miles and staff for preparing asphalt specs. Engineer Morrow stated that Franklin Street will be bid out next week. Motion to approve minutes from May 2, 2001, Joint Session and May 11, 2001 Executive Session, was made by Councilor Hammer, seconded by Councilor Rokicki. Vote was unanimous. Motion to approve City claims was made by Councilor Liechty, seconded by Councilor Rokicki. Vote as follows: Councilor Roach, abstain; Councilor Hammer, yes; Councilor Crampton, yes; Councilor Liechty, yes and Councilor Rokicki, yes. Ordinance 2001 -3 An Ordinance Amending City of Greencastle Employees Manual, first reading (tabled 06- 12 -01). Motion to remove Ordinance 2001 -3 from the table was made by Councilor Rokicki, seconded by Councilor Crampton. Vote was unanimous. After some discussion regarding part-time being included in this Ordinance, motion to approve excluding part-time was made by Councilor Crampton, seconded by Councilor Hammer. Vote was unanimous. Resolution 2001 -21, A Resolution Affirming H.A. Parts Products of Indiana Company of ® Compliance with State of Benefits (1997 Expansion), motion to approve made by Councilor Hammer, seconded by Councilor Roach. Vote was unanimous. Resolution 2001 -22, A Resolution Affirming H.A. Parts Products of Indiana Company of • compliance with Statement of Benefits (2001 Expansion), motion to approve made by Councilor Hammer, seconded by Councilor Roach. Vote was unanimous. Resolution 2001 -23, A Resolution Affirming Oxford Automotive, Inc. of Compliance with Statement of Benefits (Lobdell -Emery Corporation), Bill Dory stated Oxford has requested this be tabled. Motion to table made by Councilor Rokicki, seconded by Councilor Crampton. Vote was unanimous. Resolution 2001 -24, A Resolution Authorizing Funding For Engineering of an Elevated Water Tower from Industrial Development Funds, was read by Mayor Michael. The process will actually be an Evaluation of an Elevated Water Tower. Motion to approve with the word "evaluation" inserted for engineering was made by Councilor Hammer, seconded by Councilor Crampton. Vote was unanimous. Ordinance 2001 -4, An Ordinance Approving the Vacation of An Alley Located Between Maple and Illinois Street Located in the City of Greencastle, Indiana, first reading, was read by Mayor Michael. This was approved by the Plan Commission in June 1985, but steps were not followed through. Motion to approve made by Councilor Liechty, seconded by Councilor Rokicki. Vote was unanimous. Ordinance 2001 -5, An Ordinance Amending Ordinance No. 1999 -4, Being An Ordinance • Amending Ordinance Nos. 1966 -7, 1977 -13, 1977 -15, 1980 -10, 1980 -14 and 1994 -12, Being An ordinance Establishing Rates and Charges by the City of Greencastle, Indiana, for use and Service of its Sewer System, Providing Charges for Connection and Providing for Collections Thereof, I rst reading. London Witte representatives Sue Haase and Ted Sommers were present to discuss the third sewer rate increase which equates to 29.6 %. It was explained the large increase is due to several factors: 1.) the SRF funding used for the new Wastewater Treatment Plant has a two year span where no principal or interest is paid; 2.) need to acquire 125% reserve funds and, 3.) engineer estimates on utilities were off by several thousands of dollars. Mayor Michael read Ordinance 2001 -5. Motion to approve made by Councilor Roach, seconded by Councilor Crampton. Vote was unanimous. A Special Meeting was set for July 24th for second reading of this Ordinance. Ordinance 2001 -6, An Ordinance of the City of Greencastle Authorizing the Advance Refunding by the City of its Sewage Works Revenue Bonds of 1994; Authorizing the Issuance of Sewage Works Revenue Bonds for the Purpose of Providing Funds to Pay the Cost of Certain Additions, Extension and Improvements to the Municipal Sewage Works of said City; Providing for the Safeguarding of the Interests of the Owners of said Bonds, Other Matters Connected Therewith, Including the Issuance of Notes in Anticipation of Bonds, and Repealing Ordinances Inconsistent Herewith, first reading. Motion to read by Title only made by Councilor Hammer, seconded by Councilor Roach. Vote was unanimous. Councilor Hammer questioned BANS being listed. It was stated that BANS are listed in the Ordinance "just in case" it is needed you don't have to go • back to square one again and start over. Councilor Hammer stated $350,000.00 per year is being freed up by refinancing bonds but we are extending payments for an additional 5 years. Motion to approve Ordinance 2001 -6 made by Councilor Crampton, seconded by Councilor • Roach. Vote was unanimous. Ordinance 2001 -7, An Ordinance Concerning the Construction of Certain Additions, Extensions and Improvements to the Waterworks of the City of Greencastle and the Advance Refunding by the City of Greencastle of its Waterworks Revenue Bonds of 1995; Authorizing the Issuance of Waterworks Revenue Bonds for such Purpose; Providing for Collections, Segregation and Distribution of the Revenues of the Waterworks and the Safeguarding of the Interests of the Owners of said Bonds, Other Matters Connected Therewith, Including the Issuance of Notes in Anticipation of Bonds, and Repealing Ordinances Inconsistent Herewith, first reading. Motion to read by Title only was made by Councilor Roach, seconded by Councilor Crampton. Vote was unanimous. Motion to approve made by Councilor Hammer, seconded by Councilor Liechty. Vote was unanimous. The next item to be discussed was the relocation of the Police Department. Six sites were discussed in Executive Session which include: SPJ, 16 South Jackson Street for $2,000.00 per month for rent. Roof, windows and interiors walls all need improvement. Owner would pay for improvements. East Side Motors, Indianapolis Road, $7,500.00 per month rent. Interior offices (5) inadequate. Tenant would have to pay for any improvements. Opera House, North Jackson Street, $1,600.00 per month rent. No security and parking were issues. Greencastle School Administration Building - space is already occupied. • Space Place, Tennessee Street, $2,000.00 per month. Information was not provided to the Mayor or Chief of Police regarding any remodeling issues. Furniture Plus, 602 North Jackson Street. $1,500.00 per month if tenant makes improvements or $1,750.00 if owner makes improvements. Councilor Hammer made the motion to strike East Side due to cost; strike the Opera House at Main Street's request and strike the Greencastle Administration Building since it is not available, and add $4,300.00 to any amount needed to replace the phone system in the Fire Department, seconded by Councilor Rokicki. Vote was unanimous. Mayor Michael stated the recommendation from her and Chief Hendrich is the Furniture Plus Building at 602 North Jackson Street. Councilor Roach made the motion to start the procedures for renting the building at 602 North Jackson Street with the option to purchase including hiring the appropriate people to get the two appraisals needed, seconded by Councilor Crampton. Vote was unanimous. Council stated that.Paul Cripe, Hannum, Wagle and Cline and RQAW need to be notified that we are pursuing other options for our police department. Motion to adjourn made by Councilor Hammer, seconded by Councilor Crampton. Vote was unanimous. Nancy A. Mic ael, Mayor T S • Pamela S. Jones, Clerk - r as er