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Home My Public Portal Aboutr 13-136�Reoulutinu of #lie Pvrotxgli of &mere#, � J- No. 13 -136 Date of Adoption )U1y 11, 2013 AUTHORIZING AND AWARDING BID FOR WATERFRONT MARINA WATER AND SEWER EXTENSIONS PROJECT WHEREAS, the Borough of Carteret, (`Borough "), wishes to receive bids for the Waterfront Marina Water and Sewer Extensions Project; and WHEREAS, the Borough has publicly advertised for the receipt of bids for the Waterfront Marina Water and Sewer Extensions Project; and WHEREAS, the Borough has solicited and received five (5) bid proposals for the Waterfront Marina Water and Sewer Extensions Project as follows: WHEREAS, P & A Construction, Inc. has submitted the lowest bid for said contract as evidenced by the response on file with the Borough's Purchasing Department and with the Borough Engineer; and WHEREAS, the Borough Engineer has reviewed the above bid proposals and has recommended the award of a contract to P & A Construction, Inc., in a total amount not to exceed $1,132,368.00; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: L That the appropriate Borough officials are hereby authorized to enter into a contract with P & A Construction, Inc., Colonia, NJ for the Waterfront Marina Water and Sewer Extensions Project in the sum of $1,132,368.00 in accordance with all respects with the request for proposals and bid on same. 2. That a copy of this Resolution shall be forwarded to the Borough's Purchasing Department and Borough Engineer. Adopted this I I" day of July 2013 and certified as a true copy of the original on July 12, 2013. KATHLEEN M. BARNEY, MMC RECORD OF COUNCIL VOTE COUNCtUNIAN Total Bids 1. P & A Construction, Inc. $ 1,132,368.00 2. Pillari Bros. Construction Corp. $ 1,274,770.54 3. Underground Utilities Corp. $ 1,387,978.49 4. Reivax Contracting $ 1,415,063.78 5. Montana Construction S 1,843,576.97 WHEREAS, P & A Construction, Inc. has submitted the lowest bid for said contract as evidenced by the response on file with the Borough's Purchasing Department and with the Borough Engineer; and WHEREAS, the Borough Engineer has reviewed the above bid proposals and has recommended the award of a contract to P & A Construction, Inc., in a total amount not to exceed $1,132,368.00; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: L That the appropriate Borough officials are hereby authorized to enter into a contract with P & A Construction, Inc., Colonia, NJ for the Waterfront Marina Water and Sewer Extensions Project in the sum of $1,132,368.00 in accordance with all respects with the request for proposals and bid on same. 2. That a copy of this Resolution shall be forwarded to the Borough's Purchasing Department and Borough Engineer. Adopted this I I" day of July 2013 and certified as a true copy of the original on July 12, 2013. KATHLEEN M. BARNEY, MMC RECORD OF COUNCIL VOTE COUNCtUNIAN YES NO NY A.B. COUNCILMAN YES NO NV A.B. BF ILRD X KUM DIAZ X mull DDASCID X 4t 7E— — X - Indicate Vote AB - Absent NV - Not Voting XOR- Indicates Vote to Overrule Veto Adopted at a meeting of the btunicipal Council �;1Tiuly 11, 2013 �= Gy CLERK July 8, 2013 Sent via Electronic (barn eyk(a)carteret.net) and Regular Mail Mayor and Borough Council Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Kathleen M. Barney Re: Waterfront Marina Water and Sewer Extensions Bid Report and Recommendation of Award Borough of Carteret, Middlesex County, NJ Our File: HCA00302,01 Dear Mayor and Borough Council. If r L� Enclosed herewith please find a summary of bids received on July 2, 2013, for the above referenced project. A total of five (5) bids were submitted, ranging from an apparent low bid of $1,132,368.00 by P &A Construction, Inc., to a high bid of $1,843,576.97 by Montana Construction. The Engineer's Estimate for the base bid was $ $1,231,815.00. Please find enclosed a complete Summary of Bids for the Council's review. Contractor JOHN H. ALLGAIR, P.E., P.P. (1983 -2001) Base Bid DAVID J. SAMUEL, P.E., P.P. P & A Construction, Inc. JOHN J. STErANI, P.E., L.S., P.P. $1,132,368.00 JAY B. CORNELL, P.E., P.P. Pillari Bros. Construction Corp. MICHAEL J. McCLELLAND, P.E., P.P. $1,274,7M54 GREGORY R. VALESI, P.E., P.P. ® = TIMOTHY W. GILLEN, P.E., P.P. $1,387,978.49 BRUCE M. KOCH, P.E., P.P. ® BEHRAM TURAN, P.E. $1,41 - TREVOR J.TAYLOR, P.E., P.P. SSOCIA'TES ,,.- ";:{ > --- LOUIS J. PLOSKONKA, P.E. July 8, 2013 Sent via Electronic (barn eyk(a)carteret.net) and Regular Mail Mayor and Borough Council Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Kathleen M. Barney Re: Waterfront Marina Water and Sewer Extensions Bid Report and Recommendation of Award Borough of Carteret, Middlesex County, NJ Our File: HCA00302,01 Dear Mayor and Borough Council. If r L� Enclosed herewith please find a summary of bids received on July 2, 2013, for the above referenced project. A total of five (5) bids were submitted, ranging from an apparent low bid of $1,132,368.00 by P &A Construction, Inc., to a high bid of $1,843,576.97 by Montana Construction. The Engineer's Estimate for the base bid was $ $1,231,815.00. Please find enclosed a complete Summary of Bids for the Council's review. Contractor Location Base Bid 1. P & A Construction, Inc. C olonia, NJ $1,132,368.00 2 Pillari Bros. Construction Corp. Farmingdale, NJ _ $1,274,7M54 3 Underground Utilities Corp Lind en, NJ $1,387,978.49 4 Reivax Contracting Newark, NJ $1,41 5. Montana Construct Lodi, NJ $1,843,576.97 It should be noted that there were irregularities in all bids submitted.. including that of the low bidder, P & A Construction, whose bid was not submitted in tact. Additionally, mathematical errors were noted in other bids; however, we do not believe these irregularities are a mandatory cause for the bids to be rejected and therefore do not affect the outcome of the bid. As a matter of procedure, our office has contacted P & A Construction to discuss their bid The representative we spoke to indicated they are comfortable with the bid as submitted and there is no objection to completing the project based on the bid prices submitted and the contract time. Based on this information, we recommend the following actions: 1. Award of the contract to the low bidder, P & A Construction, PO Box 28, Colonia, NJ 07067 within 60 calendar days, on a unit price basis in the total amount of $1,132,368.00 for bid items CSI -CS4, W1 -W10, S1 -S10 and R1 -R10, inclusive, as available funding S \CadereltHCA00302 01 - Waterfront Marina Water and Sewer Exensions\Correspondencel302-01 Bid Report 7 -2 -13 4oc CONSULTING AND MrAd)i ENGINEERS 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731— (732) 462 -7400 — PAX: A ASSOCIATES Mayor and Borough Council July 8, 2013 Re: Bid Report & Recommendation of Award HCA00302.01 Waterfront Marina Water and Sewer Extension Page 2 permits. The award should be subject to review and approval by the Borough Attorney, including concurrence to waive the minor irregularities, the review of the bid bond and surety from the low bidder relative to licensing to do business in the State of New Jersey and submission of the required bonds and insurance certificates for the project. Bids and bid securities of the second and third low bidders, Pillari Bros. Construction Corp. and Underground Utilities, be retained and help open, pending execution of the contract agreement by P & A Construction, Inc. 3. Return bid securities of remaining bidders. By copy of this letter, we are requesting the Borough Attorney prepare the necessary Resolution of Award. Upon execution, please have four (4) signed and sealed copies of the resolution forwarded to my office for further execution We trust this is the information you require at this time. However, should you have any questions or require additional information, please do not hesitate to contact this office. CME TTMZ Enclosures to all (via e-mail) cc: Gloria Lisicki — Purchasing Agent John DuPont, PE, CME -- Borough Engineer Robert Bergen, Esq. — Borough Attorney S'. lCarterenHCA00302.01 - Waterfront Marina Water and Sewer Extensions \Correspondence \302 -01 Bid Report 7- 2- 13.doc A OrrlcS OF K.4TALEEN hl. BAplq:BY, Pmc /cmc MUNICIPAL CLERH I r Ef ZJT —n 41 v SY U.ZL1 %II' NJODLESEX CO UNIY a u TEL (733) 541.3800' FAX (732) 541 -8925 61 COOKE AVENU E CARTERET NE4V JERSEY 07008 Date: July 12 2013 70: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION. OF A VAILABLE FUNDS: For:. P & A. Construction Inc. , Re: Award of .Bid for Waterfront marina Water and Sewer Extensions Project. Name ofAccou AMOUNT TO BE ENCUMBERED: Not t o Exceed $1-,132.368.00 G41f1iBhN M_ S JEy� Municipal.Clerk CERTIRICATI01i OF AVkII ABMITy OF r uuNDS 1, Treasurer of the Borough of Carteret; do certif that t here bud a re. su ffic i ent fi rids ava lable..in_the_curen; ble the Municipal Council -- - -- get.to_eha to author e the entering in o a contract between the Borou and: � ,h or "Carteret 4 The fiends available for this contract zee in the Budget, in the account: or in the amount a '' By this certicat oq I have hereby encumbered the above named account co the amount or the contract. PAIRJC J. 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