The URL can be used to link to this page

Home My Public Portal About20110928 - Minutes - Board of Directors (BOD) 4 Midpeninsula Regional • ' Open Space District Meeting 11-26 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT September 28,2011 A M E N D E D MINUTES REGULAR MEETING I. ROLL CALL President Hassett called the Regular Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 7:00 p.m. Members Present: Curt Riffle, Yoriko Kishimoto, Pete Siemens and Larry Hassett Members Absent: Jed Cyr,Nonette Hanko, and Cecily Harris Staff Present: General Manager Steve Abbors, General Counsel Sue Schectman, Assistant General Counsel James Atencio, Planning Manager Ana Ruiz, Public Affairs Manager Rudy Jurgensen,Operations Manager David Sanguinetti, Administrative Services Manager Kate Drayson, Senior Real Property Planner Sandy Sommer,Open Space Planner 11 Lisa Bankosh, Planning Technician Galli Basson, Skyline Area Superintendent Brian Malone and District Clerk Michelle Radcliffe. II. ORAL COMMUNICATIONS Linda Houston of Saratoga spoke regarding Fremont Older Preserve and stated that a meeting was"held between District staff and herself on Tuesday,August 30*and she rekd thaL4*ed t she is looking forward to continue discussLon§g with staff regardin.a the issues she'-has presented to the Board. � II M Meeting 11-26 Page 2 III. ADOPTION OF AGENDA Motion: Upon motion by Director Kishimoto, seconded by Director Riffle,and unanimously passed,the Board adopted the agenda as amended. (Vote:4-0-0; Absent: Cyr, Hanko,and Harris) IV. ADOPTION OF CONSENT CALENDAR Motion: Upon motion by Director Kishimoto, seconded by Director Siemens,and unanimously passed,the Board approved adoption of the Consent Calendar to approve the Minutes of Aueust 24,2011,as amended,and Revised Claims No. 11-26. (Vote: 4-0-0; Absent: Cyr, Hanko,and Harris) V. BOARD BUSINESS Agenda#4—Authorize the General Manager to Execute a Professional Services Agreement with Executive Search Firm Peckham and McKenney for Recruitment of a District General Counsel (R-11-99) Director Riffle stated that the Board tasked the Board Appointee Evaluation Ad Hoc Committee to start the recruitment process for the General Counsel and to provide status updates when key milestones were met. He explained that the Ad Hoc Committee has met to discuss the recruitment and has sent out Requests for Proposals(RFP)to seven executive search firms. Next,he explained that the RFPs included interview questions that the Ad Hoc Committee would have asked the firms in person. Director Riffle reported that three firms returned their proposal and after review of the proposals,the Ad Hoc Committee recommends that the Board use the firm of Peckham and III McKenney for the General Counsel recruitment. He explained that due to the impacted recruitment timeline,the Ad Hoc Committee felt that Peckham and McKenney was the best firm to use as a relationship has already been established with them. He stated that the District retained Peckham and McKenney during the General Manager recruitment and that the firm is familiar with the District's culture and needs. Lastly, Director Riffle stated the contract amount has been amended to$16,500 with a$1,000 contingency for a total amount not to exceed$17,500. Director Riffle summarized the Ad Hoc Committee's recommendations as authorizing the General Manager to execute a professional services agreement not to exceed $16,500 and expenses not to exceed$7,000 with Peckham and McKenney for the recruitment of a General Counsel,approve a contingency in the amount of$1,000,and assigning the Ad Hoc Committee to work with Peckham and McKenney and return to the Board with a proposed recruitment process,timeline,and draft candidate profile for Board review and approval. Brief discussion ensued. � ~ Meeting 88-26 Page Motion: Upon motion by Director Siemens, seconded by Director Kishimoto,ond unanimously passed,the Board authorized the execution ofaprofessional services agreement with executive search firrn Peckham and McKenney and assigned the Board Appointee Evaluation Committee to work with Peckham and McKenney and return to the Board with a proposed recruitment process,timeline, and draft candidate profile for Board review and approval. (Vntc: 4-0'U; Absent: Cyr, Hanko,and Harris) � Agenda Item#5—Authorization/o Apply for a Habitat Conservation Fund Program (HCP) Grant for the Alpine Pond Habitat Restoration and Interpretive Boardwalk Project(R,\|-&#) General Manager Steve Abhors explained that Board President Mary Davey had previously raised$25,O0Otw improve access to Alpine pond. Open Space Planner D Lisa Bunkoah provided background and history of the pond and summarized its resource management needs. She explained that the pond is the center of the District's educational program with the David [. Daniels Nature Center located next to the pond. Ms. Nuokwmh stated that there are o � number mf impairments a1 the pond that affect its usage. She explained that non-native fish currently live in the pond and that those fish eat the eggs and tadpoles of the California red- legged hnBu. Thiyin1umnsinnpnctsdbcBunFnmcimcogarterauukca,whouun/ive6veatingthc California red-legged Om&o. K1o. 0uokosb then continued to provide an overview of the � conceptual plan for the boardwalk project u*&|pincundexp|aineddhednneUocandoosto /or the project. She further noted how resource projects are prioritized within the District. Brief � discussion ensued. � � Upon motion byDirector Siemens,seconded by Director Riffle,and unanimously passed,the Board authorized the General Manager to apply for a HCF Grant for the Alpine Pond Habitat Restoration and Interpretive Boardwalk Project(\/ote: 4-0-0; Absent: Cyr, Hanko,and Harris) Agenda Item#6—Authorization to Reject All Bids Received on September 14, 2011,for Remodel of the Folger Ranch House located at La Honda Creek Open Space Preserve(R-I I-97) � � ' Planning Technician(}u |iBoaaon explained that the purpose of the Po|0mr Ranch House � | Remodel and Water System Improvement Project iuNcreate the District's first coastside � employee residence and to provide ongoing District presence at the La Honda Creek Open � Space Preserve. She explained that the p 'u�wundividcdinto�wopham�m' th�d�v�|opnoen� � .-, . � � o[apotable water system and the remodel of the ranch house. Ms. 0uaaon explained that � . after completing the Request for Bids process for the remodel phase,staff is recommending � that the Board reject the bids received and solicit new bids k`complete the project. She stated ! that staff would like 0u explore potential cost reductions by re-evaluating the p 'eui`o scope. � The Board held czt extensive the and K�r. /\bhoo suggested � - . that the Board have a study session 0o understand it. Public Comment: Mark Bohncrof Saratoga commented that u back-up generator at the ranch house io not needed. rl Meeting 11-26 Page 4 Sherry Niswander spoke on the differences between public agency construction work versus private residency construction work. Motion: Upon motion by Director Riffle,seconded by Director Siemens,and unanimously passed, the Board authorized rejection of bids received on September 14, 2011,for the remodel of the Folger Ranch House(Vote:4-0-0; Absent: Cyr,Hanko,and Harris) VI. INFORMATIONAL REPORTS COMMITTEE REPORTS Director Riffle reported that the Board Appointee Evaluation Ad Hoc Committee met and that the Board heard its report in Agenda Item#4. STAFF REPORTS II Public Affairs Manager Rudy Jur ensen provided an update on the geocaching program and stated that over 40 families have completed their geocaching booklet. He also stated that the State of Georgia has contacted him and expressed interest in the District's geocaching program. Lastly, he reported that Director Cyr and Director Harris are in Washington, DC to meet with Congress members Zoe Lofgren and Mike Honda to provide an update on Mount Umunhum and to discuss the needs of the project. Operations Manager David Sanguinetti provided an update on the mountain lion seen at Rancho San Antonio Open Space Preserve. II� Senior Real Property Planner Sandy Sommer reported on the closing memorandum for the License and Management Agreement on the Peninsula Open Space Trust/Carilli property. She then reported that the Real Property Specialist position has been filled and that the new employee will start in mid-October. Lastly,she stated that the transfer of the Hawthorns Property has a date expected for October 7cn Mr.Abbors provided a summary of the meeting of the Watershed Summit Planning Group. He also reported that he met with the General Manager of the Santa Clara Valley Water District in order to better understand how each organization could work together to partner in the future. He also reported on the tour of Mount Umunhum with the veterans and stated that the stakeholders are positive about how the project is progressing. Lastly, Mr.Abbors reported that Bay Area Open Space Council will be converting to a non-profit organization, likely resulting in its board becoming a private board. DIRECTOR REPORTS The Directors submitted their compensable forms to the District Clerk. ^ Meeting 11-26 Page 5 CVrectovKimhinuoto reported on the meeting with the Watershed Summit Planning Group and stated that the there was a lot of energy and excitement from the participants. She stated she would like 1n continue having conversations with staff and the Board on what they would like tu see come out nf the summit. President Hassett briefly reported on the veterans' tour of Mount Umunhum. Lastly, President Haesott stated that the Board will need to elect a Secretary Pro Te/npure for the � tonight's meeting because Director Harris was not present. Motion: Upon motion by Director Riffle,seconded by Director Siemens,and unanimously passed,the Board elected Director Kishimoto to be the Secretary Pro Tempore for tonight's meeting. (Vote:4-0-0; Absent: Cyr, Runku^ and Aunio). VIU. ADJOURNMENT PccuidcntHaosett adjourned the Regular Meeting of the Board of Directors ofthe Midprninsu|uRegional {)pen Space District u10:5|p.nm. Michelle RudcUffe,CNIC District Clerk � �