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HomeMy Public PortalAbout20111109 - Agenda Packet - Board of Directors (BOD) - 11-30 i Midpeninsula Regional • ' Open Space District Meeting 11-30 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Coastside Fire Protection District Headquarters 1 191 Main Street Half Moon Bay, CA 94019 Wednesday, November 9, 2011 REGULAR MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT'BEGINS AT7:00 P.M.* REGULAR MEETING 7:00 REGULAR MEETING TING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT— PUBLIC SESSION III ROLL CALL.. ORAL COMMUNICATIONS-PUBLIC ADOPTION OF AGENDA 7:05" CONSENT CALENDAR 1. Approve Minutes of the District's Special and Regular Meeting—September 28,2011 2. Approve Revised Claims Report 3. Approve Written Communications—R. Zatkin 7:10* BOARD BUSINESS 4. Authorization to Amend the Preliminary Use and Management Plans for the Lobitos Ridge Property Addition to the Purisima Creek Redwoods Open Space Preserve located at 2050 Purisima Creek Road in unincorporated San Mateo County(Assessor's Parcel Number 066-230-030)to Incorporate a Farming Grounds Management Plan; Approval of a Categorical Exemption in Accordance with the California Environmental Quality Act; and Authorization to Execute an Agricultural Lease for the Lobitos Ridge Farming Grounds—E.Cuzick 5. Approve the Lease and Management Agreement with Peninsula Open Space Trust for the October Farm property as an addition to Purisima Creek Redwoods Open Space Preserve, located at 2200 Lobitos Creek Road in unincorporated San Mateo County(San Mateo County Assessor's Parcel Numbers 066-290-010, - 030,and-050))and Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA)—M. Williams 7:10* BOARD Bt'SINESS(CONTINUED) 6. Authorization to Amend a Contract with Restoration Design Group, LLC (RDG) for an Additional $16,000 to Provide Additional Graphic and Design Consulting Services for the Mount Urnunhum Environmental Restoration and Public Access Project—M. Manning 7. a. Approval of the Midpeninsula Regional Open Space District Midyear 2011-12 Action Plan—L. Tottori b. Approval of the Midpeninsula Regional Open Space District FY 2011-12 Midyear Action Plan—K. Drayson 8. Addition of Executive Assistant Job Classification to District's Classification and Compensation Plan and Conforming Amendment—K. Drayson INFORMATIONAL REPORTS—Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff,opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting;or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT Times are estimated and items may appear earlier or later than listed Agenda is subject to change of order. TO ADDRESS THE BOARD: The president will invite public comment on agenda items at the time each item is considered by the Board q/'Directors. )on may address the Board concerning other matters during Oral Communications. Each.speaker will ordinarily be limited to three minutes.Alternately, you may comment to the Board by a written communication,which the Board appreciates_ Incompliance with the Americans with Disabilities Act,if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting Written materials relating to an item on this Agenda that are considered to he a public record and are distributed to Board members less than 72 hours prior to the meeting;will be available for public inspection at the District's Administrative Office located at 330 Distel Circle,Los Altos,California 94022. CERTIFICATION OF POSTING OF AGENDA 1,Michelle Radcliffe,District Clerk for the Midpeninsula Regional Open Space District(MROSD),declare that the foregoing amended agenda for the Regular Meeting of the MROSD Board ot'Directors was posted and available for review on November 2,2011,at the Administrative Offices of MROSD,330 Distel Circle, Los Altos Cafilbrnia,94022. The agenda is also available on the District's web site at http://www.openspace.org, Signed this Tddm ot'November,at Los Altos,California. Cy 0.&J90rL District Clerk November 2,2011 Claims No. 11-19 Meeting 11-30 Date 11/9/11 Midpeninsula Regional Open Space District # Amount Name Description 16262 $9,264.89 Metro Mobile Communications Three Remote Mount Mobile Radios&Accessories/Three Portable Radios And Accessories/Radio Installation/Radio Repairs 16263 $7,588.83 Page&Turnbull Architectural&Engineering Services-Folger Ranch House Remodel 16264 $6,485.00 John Northmore Roberts&Associates Consulting Services For Design&Construction Documents- Mindego Gateway Staging Area 16265 $5,980.00 Ifland Surrey Topographical Survey&Mapping At Fremont Older Parking And Staging Area 16266 $5,254.10 The Ferguson Group Legislative Consultant-Lobbyist For Mt.Umunhum 16267 $5,048.78 Hertz Equipment Rental Equipment Rental-Excavator And Dozer For Road Maintenance &Culvert Replacement At Various Preserves 16268 $5,002.00 Peninsula Open Space Trust October Farm Lease Management Agreement Fee 16269 $4,650.14 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection,Evaluation&Implementation 16270 $4,581.00 California Special Districts Association Annual Membership Dues 16271 $4,532.00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 16272 $4,198.66 Sol's Mobile Service Vehicle Maintenance&Repairs 16273 $4,020.00 Fall Creek Engineering Design Services For Ponds 07&08 At La Honda Creek 16274 $3,777.93 Global Steel Fabricators Two Gates For New Properties/Four Replacement Hanging Posts For FFO 16275 $3,269.00 Langan Engineering&Environmental Geotechnical Evaluation&Report-Folger House Remodel Services 16276 $2,902.50 Timothy C. Best,CEG Road&Trail Inventory And Assessment-ECDM Cross-Over& Staging Area Trail 16277 $2,829.00 *1 First National Bank Conferences&Training-Rural Roads Workshop/District&Local Government Finance Seminar/Strategic Plan Workshop Webinar /Compass Point Sustainability Workshop/California Invasive Plant Symposium 16278 $2,522.00 Tannerhecht Architecture Architecture Services For The SFO Remodel&Shop Building Project 16279 $2,482.74 *1 First National Bank Field Supplies/Safety Glasses/Poison Oak Soap/Cameras For Crew/Camera Tripod&Memory Card/Insect Repellant/ Binoculars 16280 $2,238.75 Concern Employee Assistance Program Quarterly Fee 16281 $2,094.00 Liebert Cassidy Whitmore Legal Services-Labor Relations 16282 $2,000.00 Mike Tobar Excavation Cleanup Concrete Foundation&Debris At Former Stanton Trust Property 16283 $1,627.39 Sunnyvale Ford Vehicle Maintenance&Repairs 16284 $1,619.76 *1 First National Bank Miscellaneous Expenses-Resolution Framing/Truck Rental For Big Dipper Project/AO Dishwasher Repair 16285 $1,455.73 *1 First National Bank Staff Recognition Event Expenses 16286 $1,375.37 All Premium Promotional Products Volunteer Recognition Event Giveaways 16287 $1,233.25 *2 California Department Of Fish&Game Permit Application Fee-ECDM Watershed Protection Program 16288 $1,172.00 Communication&Control Radio Repeater Site Rent-Tomita Hill 16289 $1,121.57 *1 First National Bank Uniform Expenses 16290 $1,106.16 McKowan, Paul Reimbursement-Mileage/Supplies For Crew Leader Event At Pulgas Ridge/Volunteer Recognition Event Supplies 16291 $1,077.76 Accountemps Accounting Temp 16292 $953.68 Summit Uniforms Uniform Expenses 16293 $945.70 *1 First National Bank Advertising,Subscriptions&Books-Survey Monkey Monthly Subscription/Autocad Subscription/Pocket Guide To Chemical Hazards 16294 $939.54 Office Depot Office Supplies/Binders/Label Maker&Labels/Laminating Supplies/Calendars/Envelopes/USB Flash Drives Page 1 of 3 Claims No. 11-19 Meeting 11-30 Date 11/9/11 Midpeninsula Regional Open Space District # Amount Name Description 16295 $835.00 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 16296 $788.37 First National Bank Business Related Meals- Board Meetings/Board& Management Retreat/Summit Watershed Meeting/Management Team Meeting/LFPAC Meeting 16297 $745.50 *1 First National Bank Computer,Website&Internet Expenses-FFO Internet/Email Service Provider For Sending Email Blasts/Laptop Case/Power Strips/PDF Convertor Software/Printer Repair 16298 $681.89 *1 First National Bank Vehicle Supplies-Tire Patches/Utility Box For Maintenance Truck 16299 $674.24 Dutra Materials Rip Rap For La Honda Creek Road Repairs 16300 $672.32 *1 First National Bank Range For Rental Residence 16301 $640.00 *3 State Water Resources Control Board Permit Application Fee-ECDM Watershed Protection Program 16302 $636.25 Greg's Trucking Service Trucking Services-Rip Rap For La Honda Creek Road Repairs 16303 $620.70 Jakaby Engineering Bridge Design&Engineering-Thornewood 16304 $538.67 Scotts Valley Sprinkler&Pipe Supply Plumbing Supplies For Rental Residence Repairs 16305 $448.78 Costco Office&Break Room Supplies-SFO 16306 $40150 Timothy C.Best,CEG Engineering Geology Services-Thomewood Public Access Project 16307 $400.00 Inspection Consulting Concrete Cylinder Tests For Tank Pad-Folger House Remodel Project 16308 $393.03 Foster Brothers Locks&Keys 16309 $368.35 Waste Management Of Guadalupe Disposal Of Treated Wood Disposal Company 16310 $346.38 Barresi,Chris Reimbursement-Management Academy Expenses 16311 $316.00 Del Rey Building Maintenance Janitorial Supplies-AO 16312 $291.32 Reed,Steve Reimbursement-Uniform Expenses 16313 $25973 *1 First National Bank Volunteer Training Supplies For Meetings&Projects 16314 $255.21 ADT Security Services Alarm Service-SFO 16315 $250.00 Premier Termite Termite Inspection-Rental Residence 16316 $232.87 Safety Kleen Solvent Tank Service-FFO 16317 $22912 Gartside, Ellen Reimbursement-Mileage 16318 $213,93 Cabela's Uniform Expenses 16319 $209.33 California Water Service Company Water Service-Windy Hill&AO 16320 $185.78 *1 First National Bank Office Supplies/Projector Screen/Surge Protector 16321 $166.92 Wemorph Printing Services-Parking Amendment Forms 16322 $142.71 Jackson-Hirsh Training Material Supplies 16323 $118,00 Cupertino Medical Group Employee Medical Services 16324 $115.76 Hsieh,Benny Reimbursement-Office Supplies 16325 $114.22 Jurgensen, Rudy Reimbursement-Mileage 16326 $109.00 Coastal Sierra Internet Service-SFO 16327 $100.00 *4 San Mateo County Hazardous Waste Disposal Fee 16328 $95.77 San Jose Water Company Water Service-Rental Residence 16329 $81.31 CMK Automotive Vehicle Maintenance&Repairs 16330 $81,27 Staples Credit Plan Office&Break Room Supplies-AO 16331 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 16332 $64.95 Patsons Media Group Printing Services-Business Cards 16333 $63.44 Williams,Jennifer Reimbursement-Volunteer Recognition Event Supplies 16334 $60.06 Forestry Suppliers Write In Rain Notebooks 16335 $60.00 Hooper,Stan Reimbursement-Cell Phone 16336 $59.94 Chung,Jean Reimbursement-Mileage 16337 $57.31 Davison,Steve Reimbursement-Uniform Expense Page 2 of 3 Claims No. 11-19 Meeting 11-30 Date 11/9/11 Midpeninsula Regional Open Space District # Amount Name Description 16338 $50.00 Santa Clara County Clerk Recorder CEQA Filing Fee-Black Mountain Trail Extension Easement 16339 $43.00 San Mateo County Public Health Tick&Water Testing 16340 $43.00 Allen's Press Clipping Bureau Clipping Service 16341 $17.11 United Parcel Service Parcel Shipping 16342 $10.83 Emergency Vehicle Solutions Patrol Truck-Toggle Switch Repair 16343 $10.15 Big Creek Lumber Lumber For Grabtown Puncheon Total $118,727.35 *1 Urgent check issued 10/7/11 The total for First National Bank is$13,788.09 *2 Urgent check issued 11/4/11 *3 Urgent check issued 11/4/11 *4 Urgent check issued 11/2/11 Page 3 of 3 Claims No. 11-19 Meeting 11-30 Date 11/9/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 16262 $9,264.89 Metro Mobile Communications Three Remote Mount Mobile Radios&Accessories/Three Portable Radios And Accessories/Radio Installation/Radio Repairs 16263 $7,588.83 Page&Turnbull Architectural&Engineering Services-Folger Ranch House Remodel 16264 $6,485.00 John Northmore Roberts&Associates Consulting Services For Design&Construction Documents- Mindego Gateway Staging Area 16265 $5,980.00 Ifland Survey Topographical Survey&Mapping At Fremont Older Parking And Staging Area 16266 $5,254.10 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 16267 $5,048.78 Hertz Equipment Rental Equipment Rental-Excavator And Dozer For Road Maintenance &Culvert Replacement At Various Preserves 16268 $5,002.00 Peninsula Open Space Trust October Farm Lease Management Agreement Fee 16269 $4,650.14 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection,Evaluation&Implementation 16270 $4,581.00 California Special Districts Association Annual Membership Dues 16271 $4,532.00 Macro Corporation Project Management Services-Implementation Of District's New Radio System 16272 $4,198.66 Sol's Mobile Service Vehicle Maintenance&Repairs 16273 $4,020.00 Fall Creek Engineering Design Services For Ponds 07&08 At La Honda Creek 16274 $3,777.93 Global Steel Fabricators Two Gates For New Properties/Four Replacement Hanging Posts For FFO 16275 $3,269.00 Langan Engineering&Environmental Geotechnical Evaluation&Report-Folger House Remodel Services 16276 $2,902.50 Timothy C.Best,CEG Road&Trail Inventory And Assessment-ECDM Cross-Over& Staging Area Trail 16277 $2,829.00 *1 First National Bank Conferences&Training-Rural Roads Workshop/District&Local Government Finance Seminar/Strategic Plan Workshop Webinar /Compass Point Sustainability Workshop/California Invasive Plant Symposium 16278 $2,522.00 Tannerhecht Architecture Architecture Services For The SFO Remodel&Shop Building Project 16279 $2,482.74 *1 First National Bank Field Supplies/Safety Glasses/Poison Oak Soap/Cameras For Crew/Camera Tripod&Memory Card/Insect Repellant/ Binoculars 16280 $2,238.75 Concern Employee Assistance Program Quarterly Fee 16281 $2,094.00 Liebert Cassidy Whitmore Legal Services-Labor Relations 16282 $2,000.00 Mike Tobar Excavation Cleanup Concrete Foundation&Debris At Former Stanton Trust Property 16283 $1,627.39 Sunnyvale Ford Vehicle Maintenance&Repairs 16284 $1,619.76 *1 First National Bank Miscellaneous Expenses-Resolution Framing/Truck Rental For Big Dipper Project/AO Dishwasher Repair 16285 $1,455.73 *1 First National Bank Staff Recognition Event Expenses 16286 $1,375.37 All Premium Promotional Products Volunteer Recognition Event Giveaways 16287 $1,233.25 *2 California Department Of Fish&Game Permit Application Fee-ECDM Watershed Protection Program 16288 $1,172.00 Communication&Control Radio Repeater Site Rent-Tomita Hill 16289 $1,121.57 *1 First National Bank Uniform Expenses 16290 $1,106.16 McKowan,Paul Reimbursement-Mileage/Supplies For Crew Leader Event At Pulgas Ridge/Volunteer Recognition Event Supplies 16291 $1,077.76 Accountemps Accounting Temp 16292 $953.68 Summit Uniforms Uniform Expenses 16293 $945.70 *1 First National Bank Advertising,Subscriptions&Books-Survey Monkey Monthly Subscription/Autocad Subscription/Pocket Guide To Chemical Hazards 16294 $939.54 Office Depot Office Supplies/Binders/Label Maker&Labels/Laminating Supplies/Calendars/Envelopes/USB Flash Drives Page 1 of 4 Claims No. 11-19 Meeting 11-30 Date 11/9/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 16295 $835.00 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 16296 $788.37 First National Bank Business Related Meals- Board Meetings/Board& Management Retreat/Summit Watershed Meeting/Management Team Meeting/LFPAC Meeting 16297 $745.50 *1 First National Bank Computer,Website&Internet Expenses-FFO Internet/Email Service Provider For Sending Email Blasts/Laptop Case/Power Strips/PDF Convertor Software/Printer Repair 16298 $681.89 *1 First National Bank Vehicle Supplies-Tire Patches/Utility Box For Maintenance Truck 16299 $674.24 Dutra Materials Rip Rap For La Honda Creek Road Repairs 16300 $672.32 -1 First National Bank Range For Rental Residence 16301 $640.00 *3 State Water Resources Control Board Permit Application Fee-ECDM Watershed Protection Program 16302 $636.25 Greg's Trucking Service Trucking Services-Rip Rap For La Honda Creek Road Repairs 16303 $620.70 Jakaby Engineering Bridge Design&Engineering-Thornewood 16304 $538.67 Scotts Valley Sprinkler&Pipe Supply Plumbing Supplies For Rental Residence Repairs 16305 $448.78 Costco Office&Break Room Supplies-SFO 16306 $402.50 Timothy C. Best,CEG Engineering Geology Services-Thomewood Public Access Project 16307 $400.00 Inspection Consulting Concrete Cylinder Tests For Tank Pad-Folger House Remodel Project 16308 $393.03 Foster Brothers Locks&Keys 16309 $368.35 Waste Management Of Guadalupe Disposal Of Treated Wood Disposal Company 16310 $346.38 Barresi,Chris Reimbursement-Management Academy Expenses 16311 $316.00 Del Rey Building Maintenance Janitorial Supplies-AO 16312 $291.32 Reed,Steve Reimbursement-Uniform Expenses 16313 $259.73 *1 First National Bank Volunteer Training Supplies For Meetings&Projects 16314 $255.21 ADT Security Services Alarm Service-SFO 16315 $250.00 Premier Termite Termite Inspection-Rental Residence 16316 $232.87 Safety Kleen Solvent Tank Service-FFO 16317 $229.22 Gartside,Ellen Reimbursement-Mileage 16318 $213.93 Cabela's Uniform Expenses 16319 $209.33 California Water Service Company Water Service-Windy Hill&AO 16320 $185.78 *1 First National Bank Office Supplies/Projector Screen/Surge Protector 16321 $166.92 Wemorph Printing Services-Parking Amendment Forms 16322 $142.71 Jackson-Hirsh Training Material Supplies 16323 $118.00 Cupertino Medical Group Employee Medical Services 16324 $115.76 Hsieh,Benny Reimbursement-Office Supplies 16325 $114.22 Jurgensen, Rudy Reimbursement-Mileage 16326 $109.00 Coastal Sierra Internet Service-SFO 16327 $100.00 *4 San Mateo County Hazardous Waste Disposal Fee 16328 $95.77 San Jose Water Company Water Service-Rental Residence 16329 $81.31 CMK Automotive Vehicle Maintenance&Repairs 16330 $81.27 Staples Credit Plan Office&Break Room Supplies-AO 16331 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 16332 $64.95 Patsons Media Group Printing Services-Business Cards 16333 $63.44 Williams,Jennifer Reimbursement-Volunteer Recognition Event Supplies 16334 $60.06 Forestry Suppliers Write In Rain Notebooks 16335 $60.00 Hooper,Stan Reimbursement-Cell Phone 16336 $59.94 Chung,Jean Reimbursement-Mileage 16337 $57.31 Davison,Steve Reimbursement-Uniform Expense Page 2 of 4 Claims No. 11-19 Meeting 11-30 Date 11/9/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 16338 $50.00 Santa Clara County Clerk Recorder CEQA Filing Fee-Black Mountain Trail Extension Easement 16339 $43.00 San Mateo County Public Health Tick&Water Testing 16340 $43.00 Allen's Press Clipping Bureau Clipping Service 16341 $17,11 United Parcel Service Parcel Shipping 16342 $10.83 Emergency Vehicle Solutions Patrol Truck-Toggle Switch Repair 16343 $10.15 Big Creek Lumber Lumber For Grabtown Puncheon 16344 R $191,696.68 Motorola Solutions Radio Equipment For District Radio Improvement Project 16345 R $6.563.26 T-Squared HVAC New Heating System&Installation-Rental Residence 16346 R $3,090.00 Timothy C. Best,CEG Consulting Services-ECDM Road Assessment 16347 R $2,582.81 Sol's Mobile Service Vehicle Repairs&Service 16348 R $2,554.13 Gardenland Power Equipment Spark Plugs For Power Saw/Two Chainsaws&Chainsaw Supplies/Pole Pruner Parts 16349 R $2,462.85 *5 San Mateo County Planning&Building General Plan Conformity Fee For Proposed Purchase Of The Department POST Madonna Creek Property 16350 R $1,995.08 Pro-Installers Balance Due For Fireplace Wood Insert-Rental Residence 16351 R $1,868.00 Overlook Road Maintenance Annual Road Assessment Dues Association 16352 R $1,163.28 Product Source International Radio Equipment For District Radio Improvement Project Datacomm 16353 R $1,133.10 Tadco Supply Janitorial Supplies 16354 R $807.55 *6 AmeriGas Propane-Rental Residences 16355 R $801.58 Home Depot Field Supplies/Pest Control Supplies For Annex/Supplies For Road Repairs At RSA/Rental Residence Supplies/DHF Supplies/Maintenance Supplies For SFO&FFO 16356 R $700.00 Aaron's Septic Tank Service Pumping Services-RSA&DHF 16357 R $625.65 MCB Remodeling Replace Door Locks At Daniels Nature Center 16358 R $494.25 San Jose Water Company Water Service-RSA 16359 R $490.81 CMK Automotive Vehicle Maintenance&Repair 16360 R $383.21 Summit Uniforms Uniform Expenses 16361 R $370.56 Recology South Bay Dumpster Service-FFO 16362 R $363.73 Fed Ex Shipping Charges 16363 R $250.00 Chris Beffa District Portion Of Cost To Replace Decking On Bridge- Easement At Purisima Creek Redwoods 16364 R $235.88 Allied Waste Services Garbage Service-Rental Residences 16365 R $218.89 Basson,Galli Reimbursement-Vehicle Rental For Pre-bid Tour For Folger Ranch House Remodel&Fuel For Rental Vehicle 16366 R $149.94 Cabela's Uniform Expenses 16367 R $120.00 Malone, Brian Reimbursement-Cell Phone 16368 R $111.85 Downing,Brendan Reimbursement-Cell Phone 16369 R $90.00 Half Moon Bay Review Notice Of Invitation To Bid-Folger Ranch Water System 16370 R $89.96 Orchard Supply Hardware Field Supplies/Rental Residence Supplies/Jumper Cables For Maintenance Truck/Janitorial Supplies For AO 16371 R $85.48 Grainger Field Supply-Rechargeable Spotlight 16372 R $85.08 California Water Service Company Water Service-Rental Residences 16373 R $64.95 Catering By Dana Additional Services-Catering For Volunteer Recognition Event 16374 R $34.52 Petty Cash Office Supplies/Car Wash/Staff Recognition Event Supplies 16375 R $30.00 Los Altos Town Crier Annual Subscription 16376 R $28.85 Recognition Specialties Name Badges Page 3 of 4 I Claims No. 11-19 Meeting 11-30 Date 11/9/11 Revised Midpeninsula Regional Open Space District # Amount Name Description Total $340,469.28 *1 Urgent check issued 10/7/11 The total for First National Bank is$13,788.09 *2 Urgent check issued 11/4/11 *3 Urgent check issued 11/4/11 *4 Urgent check issued 11/2/11 *5 Urgent check issued 11/7/11 *6 Urgent check issued 11/9/11 I I Page 4 of 4 Midpeninsula Regional Open Space District To: Board of Directors From: Stephen E. Abbors Date: November 4 2011 Re:• Written Communications Board of Directors Midpeninsula Regional Open Space District 33o Distel Circle Los Altos,CA 94022-1404 Members of the Board: Attached for your edification and consideration is the document Concept Outline Road and Trail Assessment. This document outlines a program that will result in the following tangible benefits to the MROSD. @ Decreased degradation and improved monitoring of the road and trail network in dedicated preserves of MROSD. * Ease of maintenance and retrieval of data concerning the condition of the road and trail network by way of a relational database. e Ease of defining grant funding needs for remedy to the road and trail network. *A venue to bring together in-field members of often conflicting user groups in a convivial endeavor that will result in — (1) improved knowledge and -understand of the needs of all user groups, (2)improved knowledge and understanding of the field-based and fiscal limits of road and trail design, construction and maintenance. e Increased knowledge of the distribution of critical or unique biological habitat on MROSD lands which will be used for identification and exclusion from human impact of such habitat. Since the early 199os I have worked tenaciously toward making the MROSD develop increased enlightenment and field-based action toward improved stewardship of our public lands. I have a high-level of confidence that the current General Manager, Steve Abbors,is leading the MROSD in this correct direction— with a strong scientific intelligence and conviction that as good as the MROSD is, it can be better. In creating this outline it is my hope that Your Board will consider implementing my ideas coincident with the realization that science-centric understanding and in-field application of such understanding is a rapidly advancing knowledge front. In the context of the relationship of us humans to the land, and the manifold and wondrous ecosystem services that the land can provide, it can be better. Please contact me if you have questions or need clarification. Ike Sincerely, _*1 Sep 16,164 sAsL -.961 �40 'IV Robert Zatkin op 'ov P.O. Box 139 San Carlos, CA 94070 Concept Outline — Road and Trail Assessment This document presents the following concept outline. I. A process through which the Midpeninsula Regional Open Space District(MROSD) can establish a relational database (database) for storing and retrieving data collected in-field and in the extant literature concerning — (a) the design, construction and maintenance of the road and trail network and, (b) biotic composition data for dedicated'MROSD lands. II. A program for implementing a field-based methodology for — (a) assessing conditions of the road and trail network and,(b)collecting data on the distribution of biota' initially along the network and expanded to other areas of the MROSD dedicated lands.The biotic data will establishing a foundation for identifying critical or unique biological habitat and establishing protection or remediation, of such habitat against human impacts.The data-collected in-field will be entered into the database. III. Discussion of some of the benefits of I. and II., hereafter refereed to as Road and Trail Assessment. Relational Database A relational database(database)is a software tool that allows matching and retrieving of data in a data set by common characteristics found within the set.The retrieved matching data are organized by their common characteristics, thereby providing a comprehensive view of the data set that,in another form such as a data set printed on paper,is difficult to obtain. [Note:Superscript numbers refer to endnotes located at the end of this document.] The design,construction and maintenance of roads and trails on MROSD lands is highly amenable to creation and upkeep of a database. Design of a database can incorporate any type of data,as text or numeric,and ancillary information that serves the goal of improving the design,construction and maintenance of roads and trails.These data types may include the following. • Preserve name • Road or Trail name • Road or Trail length Concept Outline—Road and Trail Assessment R.Zatldn,September 2osi Page 1 r • Frequency of use • Dominate type of user - Hiker - Mountain bike ride - Equestrian • Distance from a delineated trail junction to location of concern • Geologic substrate4 - Name of geologic formation - Erodibility of geologic substrate - Erodibility of soils • Literature citations • Priority ranks • Average annual rainfall • Dominant slope aspect • Geologic stability of location of concern • Estimated cost for remedy • Estimated time required for remedy Data types for biotic records may also include the following. • Preserve name • Road or trail name • Botanical assemblage • Scientific name • Common name • Length or road or trail in which assemblage occurs Biotic data collected from the road and trail network will serve as a foundation for expanding the collection of such data beyond the network into areas of a given Preserve that have not been mapped for biota.As the biotic data collection effort expands, substantial knowledge of the location of critical or unique habitat will accumulate,thereby identifying locations that contain such habitat that must be protected, or remedied, against human Concept Outline—Road and Trail Assessment R.Zatkin,September 2011 Page 2 i impacts. An example of a database layout,that used for the project San Gregorio Creek Watershed, Planning for Restoration is located at the back of this document. Note in this layout the presence of a field labeled Document at the bottom of the layout that lacks a delineating polygon. Document is a type of container field that allows a link to the following types of electronic information: graphics,movies,photos,bitmaps,audio, - -multimedia file types supported by QuickTime 7.5, - documents,including Microsoft Word and Excel files,PDF files, and so on, III - and, OLE(Object Linking and Embedding) objects(Windows only). As such critical information,for example a MROSD map of a preserve, a Road and Trail Erosion Assessment map,notes of Road and Trail Assessment,or any relevant document, can be accessed directly from a database record. After the database is sufficiently populated searches on the data set will produce results readily amenable to budgeting and, as a derivative, pursuing funding grants to execute projects that can be presented in the context of turnkey proposals.The scope and costs for prospective grants will be readily adjustable, based on search criteria imparted on the database, to meet funding prospects .For example,a given Preserve requires x dollars to fully remedy all issues of the road and trail network in the Preserve. However it is determined that the prospect for funding is significantly improved if the requested amount is one-half of x dollars.Narrowed search of the database—for example,the highest priority ranked road and trails in the Preserve with the highest frequency of use and total estimated cost for remedy at one-half of x dollars—would narrow a proposed project grant to a dollar amount that will be reviewed favorably by the funding entity. In time the roads and trails left without remedy could be incorporated into other proposals for a grant. Database Software The recommended soft-ware application for creating the database is FileMaker Pro Advance (FileMaker).'FileMaker was used to create the relational database of the extant literature for the project San Greizorio Creek Watershed, Planning for Restoration.' FileMaker contains the following attributes amenable to a database of Road and Trail Assessment. Concept Outline—Road and Trail Assessment R.Zatkin,September 2011 Page 3 Ease of Use—The interface for constructing the layout for the fields of the database is user friendly and easy to build and append.The interface is a true NWSIVNG'and fields are delineated by polygons that are readily positioned to obtain the best layout.Fields are easily labeled with a text tool,the text being the search criteria that are imparted on the database. Runtime Solution — The Runtime Solution is a function of FrameMaker that allows creation of a version of a database that can be broadly distributed.The runtime is a fully functional version of the database that does not require that FileMaker be installed on a given computer. Generation and distribution of the runtime allows multiple copies of a database to be available without the additional cost of purchasing Filmmaker for each computer from which access to the database is needed.' Generation of Reports—Generate reports from the database in table or custom format. Reports can be converted to Excel or Adobe Acrobat(pdf)format and distributed. Script—Scripts can be created to automate search and retrieval. Appending and Expanding the Database Layout—The database layout can easily be appended or expanded to meet adaptive changes derived from refinement of the Road and Trail Assessment program. Equipment Comprehensive Road and Trail Assessment will require a suite of equipment that facilitates rapid and accurate recording of specific locations and conditions of roads and trails.The suite should include the following equipment. Location Measuring Device — Global Positioning System (GPS) receiver, measuring wheel, and hip chain". Data Recording Device — Paper forms, Rite-in-the-Rain" forms for rain season assessment,ruggedized tablet personal computer". Digital Camera— Ruggedized waterproof digital camera.13 Timing Assessing the condition of roads and trails in Preserves is a core component of Road and Trail Assessment.Assessment in-field should occur during two critical windows that occur Concept Outline—Road and Trail Assessment R.Zatkin,September 2011 Page 4 i each year — (x) the rain season after rainfall events have occurred of adequate duration/intensity to produce overland flow of the hydrologic regime, and (2) the dry season. Rain Season Rain season assessment of roads and trails must be performed immediately following,and ideally during,rainfall events of sufficient duration/intensity to saturate soils and produce overland flow.The presence of flowing water is a necessary condition to assess the effects of flowingwater on the integrity of roads and trails including erosion,sediment transport, �ty � g sediment fate and deposition. The timing of rain season assessment must depend on antecedent amounts and timing of rainfall. Graphic literature exists that delineates the average annual rainfall and mean annual runoff for the San Francisco Bay region 14. Entities that supply domestic and municipal water within the MROSD service area maintain programs for the collection, analysis and interpretation of hydrologic data. For example the Santa Clara Valley Water District(SCVWD)operates a robust ALERT"system for collecting and analyzing real-time data on hydrologic conditions' Dry Season Dry season assessment must occur to validate locations deemed in need of maintenance during the rain season, and determine affects to the road and trail network from user impacts following the preceding rain season. Such affects likely will evolve from the cessation of the rain season, through spring and into summer, an evolution that is coincident with reduction in soil moisture and concomitant affects to road and trail treads as cohesion lessens during the drying process. Execution MROSD lands contain approximately 212 miles of road and trail,which translates to 424 miles of road and trail that would require assessment every year.This amount may prove to be logistically and financially impractical for execution by MROSD staff. With these constraints in mind,several options may exist for adequate annual coverage of the MROSD road and trail networks. • Develop a priority ranking for Roads and Trail Assessment.Such ranking could be based on — (1) information in extant Road and Trail Erosion Inventories completed by consultants to MROSD,(2)geologic and surficial process information garnered from the Concept Outline—Road and Trail Assessment R.Zatkin,September 2011 Page 5 scientific literature of rock, soil and other factors,that are most likely to contribute to degradation of the road and trail network,and(3)information obtained from Road and Trail Assessments executed/supervised by staff of MROSD. • Create a volunteer trail assessment team that would be trained-up by MROSD staff in Road and Trail Assessment. Training may require input from a qualified geologist, hydrologist,or both,to couple assessment to the highlyvariable geologic environments and hydrologic regimes of MROSD lands. A volunteer team would require staff supervision in-field until, and if, adequate competence has been obtained to perform ' assessments without staff supervision.' m that involves citizen volunteers will Trail Assessment program t a Establishing a Road and p g provide an attractive embellishment for securing sponsorship as grants and equipment from corporations and industries that stand to benefit from such a relationship with the MROSD. Teams The process flow for Road and Trail Assessment in-field likely will require at minimum three-person teams. Team member One collects relevant field data as delineated in the Adobe Acrobat PDF form(PDF form)''.The data is called out to Team Member Two who is enters the data in the PDF form installed on the ruggedized computer.Team Member Three is a biologist and would map the distribution of biota, in particular botanical species.ie,'9 Teams could be comprised of user groups with vested interest in the design,construction and maintenance of the road and trail network on MROSD lands, specifically hikers, runners mountain bike riders and equestrians. The biologist member of a team could consist of competent students from regional universities"or amateur biologists." Bringing members of these often conflicting user groups together in-filed in a convivial endeavor may obtain a much needed goal of the MROSD to improve knowledge and understanding of—(1)the needs of all user groups on MROSD lands,(2)field-based limits of road and trail design, construction and maintenance, (3) cost to the MROSD and the ' A variant is creation of a volunteer trail maintenance team which would perform road and trail maintenance and repair as delineated through the Road and Trail Assessment program. Concept Outline—Road and Trail Assessment R.Zatkin,September 2011 Page 6 taxpayer for road and trail design, construction and maintenance, and(4)diversity and distribution of biota on MROSD lands. (4)will prove of particular value for stewardship efforts of MROSD lands located in watersheds of high biological value, that support populations of species listed under mandate of the federal Endangered Species Act, for example the San Gregorio Creek watershed which supports populations such listed species, including the coho salmon (Oncorhynchus kisutch), steelhead trout (Oncorhynchus mykiss),and the California red-legged frog(Rana draytoniz). It is for the betterment of the MROSD to develop or enhance staff competence for Road and Trail Assessment,rather than rely solely on the services of consultants to the MROSD.The services of a qualified consultant may be required to validate assessment by MROSD staff, and to move forward with remedy under the permitting process of San Mateo County and Santa Clara County. The advantage to the MROSD in developing enhanced staff competence in Road and Trail Assessment include — (1) lower cost relative to services obtained by a consultant, (2) increased and improved understanding of road and trail design, construction and maintenance,and(3) enhancement of the MROSD endeavor of stewardship of lands held in the public trust. A process flow diagram for Road and Trail is located at the back of this document. Considerations Digital Equipment The concept outlined in this document assumes execution of Road and Trail Assessment will be founded in the proper use of various electronic devices appropriate to the endeavor. The principal devices are digital— GPS receiver, ruggedized computer", and ruggedized digital camera.These devices should be selected based in-part on rugged design attributes, in particular resistance to drop impact and water.The use of digital devices afford options for collecting data quickly and comprehensively through a Road and Trail form-based process flow loaded into the computer. Linear Measurement of Roads and Trails Locating a position on a road or trail within a dense conifer forest is problematic. The MROSD owns Garmin hand-held and Trimble backpack GPS receivers. However these devices do not provide reliable point location data within dense conifer forest,locations with high topographic relief, or both." Concept Outline—Road and Trail Assessment R.Zatkin, August 2011 Page 7 The best technique for obtaining precise and extensible information of the road and trail network on MROSD lands is likely through execution of a Total Station survey. A Total Station survey establishes coordinates of an unknown point relative to a coordinates of a known point. A Total Station survey requires that direct line of sight can be established between the two points. Execution of a Total Station survey is highly amenable to a foundation grant owing to the value of the project product to MROSD land stewardship efforts and the well-defining nature of a Total Station survey.Possible entities for execution of a Total Station survey are professional survey consultants and possibly sufficiently competent students from regional universities. Short of a Total Station survey,a work-around is to obtain distances from the junction of the road or trail of interest with another road or trail, and using a measuring wheel to obtain distances to locations of interest during the dry season. Use of a measuring wheel during the rain season is not practicable owing to sediment and water entrainment in the device. Once distances have been established by way of a measuring wheel, rain season distances to locations of interest can be obtained by the use of a hip chain, a device worn belted to the waist of a team member.The hip chain contains a reservoir compartment into which a spool of biodegradable thread is inserted and threaded through a distance counter that is an integral part of the hip chain.The team member simply ties the end of the thread at a point location,for example tree or stake,at the junction of roads or trails,and proceeds to hike the trail. As the thread plays out from the reservoir the distance of the deployed thread is registered on the counter.At the end of assessment of a road or trail,the deployed thread is simply cut from the reservoir and left to degrade in the environment. Conclusion Creation of a Road and Trail Assessment program will result in the following tangible benefits to the MROSD. • Decreased degradation and improved monitoring of the road and trail network in dedicated preserves. • Ease of maintenance and retrieval of network data by way of a relational database. • Opportunities to pursue grant funding for discrete portions of the network. • Bringing together in-field members of often conflicting user groups in a convivial Concept Outline—Road and Trail Assessment R.Zatkin, August2011 Page 8 endeavor that will result in—(1)improved knowledge and understand of the needs of all user groups, (2)improved knowledge and understanding of the field-based and fiscal limits of road and trail design,construction and maintenance. • Increased knowledge of the distribution of critical or unique biological habitat on MROSD lands which will be used for identification and exclusion from human impact of such habitat. i I Concept Outline—Road and Trail Assessment R.Zatkin, August 2011 Page 9 Example of Layout in FileMaker-San Gregorio Creek Watershed, Planning for Restoration i U r �p Concept Outline—Road and Trail Assessment R.Zatkin, August 2011 Page 10 Process Flow— Road and Trail Assessment /(n : k0t0 , ]! � � E \ 0 . % I) k �7 - E k (L !)%] ■ C3LZ ± . ] # ' \ /§ 0 , f%= Concept Outline—Ra and Trail Assessment %ZatIdm August 2011 Page 11 i Endnotes 1. In the context of MROSD lands,dedicated refers to those lands,as discrete preserves,that contain an established trail network,and the preserve is open to use by the public. 2.Biota is defined as biological and botanical species. I 3. en.wildpedia.org/wiki/Relational,_...database 4.Geologie environment would be based on literature published by reputable sources such as the U.S. Geological Survey and the U.S.Department of Agriculture Soil Conservation Service.For example the following document contains information on erodibility of geologic formations in the upland regions of the San Francisco Bay Area region. Hillside Materials and Slopes of the San Francisco Bay Region,California U.S.Geological Survey Professional Paper 1357 by Stephen D.Ellen and Carl M.Wentworth 1995 Preliminary geologic map of the onshore part of the Palo Alto i:loo,000 quadrangle, California U.S.Geological Survey Open-file report 93-271 compiled by Earl E.Brabb,1993 A subset of the geologic environment,soils,are classified according to erodibility and such information is contained in Soil Surveys,for example: Soil Survey San Mateo Area,California U.S.Department of Agriculture Soil Conservation Service 5. Initially derived from Road and Trail Erosion Assessment comp15.5.eted by consultants 6. www.filemaker.com and www.filemaker.com/products/filemakerpro/ 7. San Gregorio Creek Watershed Database,a product of the project San Gregorio Creek Watershed— Planning for Restoration,funded by the California State Water Resources Control Board,Consolidated Grants Program granted to the Natural Heritage Institute created by Robert Zatldn 2008 8. What You See is What You Get 9. A server-based version of FileMaker is available,at increased purchase cost and back-side costs associated with maintaining a database on a network. 10. www.forestrysuppliers.com/product pages/View_Catalog—Page.asp?mi=5708&-title=Forestry+ Suppliers%92+Hip+Chain 11. www.riteintherain.com/ 12. www.gd-itronix.com/index.cfm?page=Itronix:llome Concept Outline—Road and Trail Assessment R.Zatkin, August 2011 Page 12 i i I i 13. www.pentaximaging.com/digitaleamera/Optio_WGi_Black/?gcUd=CMrgmJmg7akCFR5 ggwod12G3aw 14. Mean annual runoff in the San Francisco Bay region,California,1931-1970 by Rantz,S.E. U.S.Geological Survey 1974 i Isohyetal map of San Francisco Bay region,California,showing mean annual precipitation by Rantz,S.E. U.S.Geological Survey 1971 15. "ALERT is an acronym for Automated Local Evaluation in Real Time.This describes a cooperative program initiated by the National Weather Service's California-Nevada River Forecast Center In the 1970s. IIn this program,a local agency installs,maintains,and monitors event-reporting field sensors that report current hydrologic conditions,in real time,through radio telemetry.Event-reporting refers to the ability of sensors to transmit their status as hydrologic conditions change;i.e.rainfall occurs or streams and reservoirs rise and/or fall.Such sensor status data transmissions are received by a base station,which decodes the radio signal's site of origin,and data val ue.These values are logged in a computer database for report generation,analysis,and archiving purposes.Through a system of radio repeater sites,as well as computer networks,the data are received by both the local operator and interested agencies in adjoining areas,including the National Weather Service.NWS uses the real time data to verify their forecasts,and to monitor conditions for issuance of various hydrologic and meterologic statements. The distrietbegan installation of its ALERT system in 1983,and its system currently includes:44 rain gauges, 38 streamflow gauges,11 reservoir gauges,and one weather station. The real time data are used internally at the district to monitor hydrologic conditions in support of maintenance and operations functions,as well as to make flow projections on some of the larger watersheds.For flow forecast purposes,data reports are exported from the ALERT database for input into hydrologic models.Such models are used to forecast a range of possible peak reservoir and stream levels. While the district does not engage in"flood warning"(this function is performed by NWS),the district does act in an advising capacity to the various agencies that may also be monitoring hydrologic conditions. To facilitate such monitoring,external users—including NWS,various cities in S anta Clara County,and agencies in adjacent counties—may have direct phone modem access to the ALERT database.In early 1998,current ALERT data became accessible through th e district's Web site." (www.valleywater.org/EkContent.aspx?i(1-2359&tenusalert) 16. ALERT system data can be viewed www.valleywaer.org/EkContent.aspx?id=2357&terms=alert. 17. One option for establishing the in-field process flow is to construct type forms using"standard' software such as Microsoft Word,and convert the type form to a PDF form.A PDF form can be configured such that data input to the form flows from the first to the last field,advancement through the form is enabled by the Tab key of the computer.Properly constructed and used digital forms allow for quick recording of data. 18.Mapping of biota would be a continual process the length of the road or trail under assessment.This follows from the continuous distribution,though variable,of biotic habitat,in contradistinction to road and trail issues which are spatially discrete. 19.Biotic data could be collected in a variety of ways,for example—(1)notation on paper maps,or(2) notation on digital maps loaded on a ruggidized computer.As paper maps,the maps could be scanned to Concept Outline—Road and Trail Assessment R.Zatkin, August 2011 Page 13 i i I digital file format and linked to a record in the database.As digital maps the data would be downloaded to a computer and linked to a record in the database. 20.For example San Jose State University,San Francisco State University,Stanford University or the University of California at Berkeley. 21. For example,members of the California Native Plant Society.(bttp://www.enps.org/). 22. Ruggedized computers now available for purchase include laptops and tablets with standard and smaller form-factors.The selection of a rugged computer will likely depend on the suite of software deemed appropriate for collecting data in-field. 23. Personal communication,Ana Ruiz,Lead Planner MROSD,July 8,2oli. Concept Outline—Road and Trail Assessment R.Zatkin, August 2oi1 Page 14 November 4, 2011 Robert Zatkin P.O. Box 139 San Carlos,CA 94070 RE: Concept Outline—Road and Trail Assessment Dear Mr.Zatkin, Thank you for your letter,which we received on September 20, 2011 and for taking the initiative to develop a Road and Trail Assessment Program for our consideration. We appreciate the time and energy that you spent on brainstorming and researching your ideas and your willingness to put forth a comprehensive concept outline for such a program. The District is always receptive and thankful when we receive thoughtful, solution-oriented ideas from members of the public. It has been the District's interest to move towards a dynamic,geo-referenced database of its road and trail network. Toward this end,the District initiated a set of road and trail inventories that were prepared by various Certified Engineering Geologists/Geotechnical Engineers beginning in the late 1990s. Since then,we have completed more than thirteen different inventories for our various Preserves. During this same timeframe,the District worked on developing its Geographic Information Systems(GIS) Program and over time, has been inputting some of the road and trail information into a GIS database. Although we now only hire consultants who can incorporate information in a GIS-based format, much work remains to date to enter all of this information into a GIS database and to reconcile the formatting and data differentials between the various road and trail inventories. Because of limited staff time and capacity,the pace of inputting and assembling a single, comprehensive GIS database is slower than we'd prefer, but incremental progress is ongoing. In addition, since we began this effort, the number and complexity of competing priorities has only increased. Furthermore,we have come to the realization that even with such a robust trail and road inventory in place that catalogs surface conditions,drainage patterns, and past/future maintenance work, it would be incredibly burdensome and frankly unrealistic at this time to expect that such an inventory would be maintained up to date by our field staff. Lack of sufficient staff capacity also exists with our field staff as they similarly have experienced a multitude of competing priorities. Nonetheless,we have made great strides in collecting and maintaining databases that are likewise useful, do not require a significant amount of dedicated staff time, and help inform decisions on trail use, new facilities, and maintenance/repairs. Examples include: new LIDAR information that provides improved site elevation accuracy, slope,and topography; a running inventory of sensitive species observations, recorded sightings, and potential habitat; refined vegetation reclassifications; and geology and soil types. We are also in the process of expanding our conservation data library and working with various research groups to compile and interpret various datasets on wildlife linkages, priority redwood forest lands,and priority habitat conservation lands,among others. Lastly,we continue to update our road and trail data as we inherit new roads as part of new land acquisitions or when there are any changes in use, level of maintenance,alignment, length, or tread type. Meanwhile, we also continue to conduct road and trail assessments as needed,or as part of repair projects. In this manner,we do compile much of the information that you listed in your outline and most of this information is stored as geo-referenced data files in GIS. We understand that Filemaker Pro is your software of choice for this type of work. At the District, we have been pursuing a GIS approach using ArcGIS, which is widely used by many partner agencies. In fact, much of the data that we have compiled from outside sources has been produced as a GIS file. Still, our staff will look into the Filemaker Pro system to consider its application in this context and determine what capabilities exist in that software that is not available in ArcGIS. Thank you for that suggestion! The District employs much of the equipment that you have identified in your outline and use it regularly to collect field data. We continue to expand our equipment as funds allow and continuously offer trainings as new staff and interns are employed. Our repository of equipment includes a number of Garmin units,Trimble (GPS) units,clinometers, measuring wheels, rangefinders,write-in-rain tablets, compasses, and digital cameras. Given the need to be extremely judicious with our staff time, we direct staff to collect field data on a project by project basis. This data,which is used to inform the project at hand,also gets integrated into our GIS system. Over time, by using this approach,we have compiled a fair amount of information about field conditions on District Preserves. Depending on the urgency of a project (e.g. emergency repair),we do have staff record information during various times of the year to understand drainage patterns, sediment transport, and overall function of a site or facility under wet and dry conditions. As you indicate, District lands contain more than 200 miles of open roads and trails,and an additional 200+miles of abandoned,closed,and/or unmaintained roadbeds,all of which would benefit from a detailed conditions assessment and ongoing monitoring. Unfortunately,there is only so much that can be done by a small staff that already is directed to complete an enormous list of priority projects. Recognizing this constraint,staff has made an effort to prioritize the road and trail treatments that have been identified in the various road and trail inventories completed to date. We evaluate the results of these inventories,confer with field staff and also at times with geotechnical or certified engineering geologists, and confer with our in-house biologists to identify the sites the need most immediate attention. This has led to over 5 years of repairs and treatments at El Corte de Madera Creek Open Space Preserve(San Gregorio Creek Watershed) and most recently,a proper road decommissioning and stream restoration at Skyline Ridge Open Space Preserve (Pescadero Creek Watershed). I In your letter,you raise the possibility of utilizing volunteers to help"staff up" this effort. We appreciate your many ideas and suggestions and will be evaluating the various possibilities of bringing in volunteers to help collect Preserve data. Increasingly, public agencies use volunteers to supplement their capabilities and so your suggestion is consistent with this growing trend. Currently, the District has a volunteer force of 500 individuals who provide 16,000 hours of service each year, however most of this work does not rise to the technical level you suggest. As such,there are a number of important issues complexityf hi w rk n h n for technically- minded we wil need to investigate given the technicalo t s o a d the need t g g Y minded people with working knowledge and experience to not only use field equipment, but to be comfortable working in adverse field conditions,and know what to look for and which data is important to gather and why. Staff will also need to evaluate the feasibility of training incoming volunteers and monitoring their work and progress. We also will be looking closely at the possibility of partnering with community colleges,and research institutions which may provide a more viable local universities, co u t co e Y g Y alternative source of technically adept and available people-power to complete the field work. II� As we move forward with the development of our upcoming Action Plan in the next couple of months, and in considering the potential projects and priorities for the next 3 to 5 years,we will be considering how best to move towards a complete and robust road and trail inventory. Because of ongoing work on numerous fronts, including implementation of the District's Strategic Plan, it may be a couple of years out before the District can realistically allocate sufficient staff time towards a comprehensive road and trail inventory. With obvious funding constraints in mind,we will continue to explore opportunities to efficiently and effectively enhance our current GIS system, including exploring the many suggestions that you provide in your letter. On behalf of the Board of Directors, I want to thank you for providing the District with great food for thought. It is clear we have many watershed stewardship interests in common and I want to recognize the effort and expertise that you invested in producing the "Concept Outline"you submitted. The District welcomes suggestions and feedback from our constituents as this dialogue is an important source of new ideas and progressive change within the agency. I would also ask for your continued patience The District has now made an important policy change to place much more focus on stewardship and,as with all organizational change, this will take some time to implement as organizational priorities are restructured and we seek new and more effective ways of doing and funding our work. Warm regards, Larry Hassett, Board President cc: MROSD Board of Directors Steve Abbors, MROSD General Manager Ana Ruiz, MROSD Planning Manager Rudy Jurgensen, MROSD Public Affairs Manager Midpeninsula Regional Open Space District R-11-91 Meeting 11-30 November 9, 2011 AGENDA ITEM 4 AGENDA ITEM Authorization to Amend the Preliminary Use and Management Plans for the Lobitos Ridge Property Addition to the Purisima Creek Redwoods Open Space Preserve located at 2050 Purisima Creek Road in unincorporated San Mateo County(Assessor's Parcel Number 066-230- 030) to Incorporate a Fanning Grounds Management Plan; Approval of a Categorical Exemption in Accordance with the California Environmental Quality Act; and Authorization to Execute an Agricultural Lease for the Lobitos Ridge Fanning Grounds GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Adopt an Amendment to the Preliminary Use and Management Plan for the Lobitos Ridge Addition to the Purisima Creek Open Space Preserve to incorporate a Fanning Grounds Management Plan. 3. Adopt the attached Resolution authorizing the General Manager to execute a five-year agricultural lease to Mariano Ochoa for the Lobitos Ridge Fanning Grounds on the terms and conditions set forth in the attached agricultural lease. SUMMARY In March 2010, the District purchased the Peninsula Open Space Trust(POST) Lobitos Ridge property. At the time of purchase, the District assumed an existing agricultural lease with the intent of continued agricultural row crop fanning on the property with the current tenant, Mariano Ochoa. In the last year, staff has worked to prepare a comprehensive Farming Grounds Management Plan in keeping with the District's Service Plan. This plan has been reviewed by Mr. Ochoa, the County of San Mateo Farm Bureau, and the San Mateo County Agricultural Advisory Committee. As this plan is the District's first Farming Grounds Management Plan, it was presented to and reviewed by the District's Use and Management Committee. This report outlines the objectives of the Fanning Grounds Management Plan and the terms and conditions of a five-year District agricultural lease with an option to extend the term for an additional five years. R-11-91 Page 2 DISCUSSION The District purchased the POST Lobitos Ridge property in March 2010 along the south side of P risima Creek Road as an addition to the Purisima Creek Redwoods Open Space Preserve see u p p ( Board report R-10-32). The District Board of Directors adopted a Preliminary Use and Management Plan for this property. The Lobitos Ridge farming grounds are leased to a local farmer, Mariano Ochoa, on a month-to-month basis for agricultural row crop production. This agricultural lease was assigned to the District at the time of purchase. Under the terms of the existing lease, Mr. Ochoa has grown flowers and vegetables on 7.63 acres of prime agricultural land since 2004. This prime agricultural land is the first actively farmed prime agricultural land to come under District ownership on the San Mateo Coast. For the District to maintain continued agricultural row crop farming on the property, implementation of the Farming Grounds Management Plan (Attachment 2) and District agricultural lease(Attachment 3) is required. A number of existing farm-related structures and improvements are located on the property including a two-story farmhouse(circa 1870), single-story cottage(1925), barn, garage, and several wood-frame sheds of varying sizes. Preceding the purchase of the POST Lobitos Ridge property, POST and the District agreed to complete repairs and improvements to the farmhouse, water system, septic system, and barn, as a significant amount of deferred maintenance had accumulated on the property. As the farmhouse and barn were considered to be historically significant, care was taken to maintain the historic integrity of the buildings. The Ochoa family current leases the farmhouse under a separate month-to-month residential lease which complements the farm operation. In conjunction with the creation of a District agricultural lease as described in this report, the residential lease is being modified under the General Manager's authority to increase the monthly rent to align more closely with market rates. This report outlines the objectives of the Farming Grounds Management Plan and the terms and conditions of a five-year District agricultural lease with an option to extend the term for an additional five years. Farm Grounds Management Plan The Farming Grounds Management Plan for the Lobitos Ridge farming grounds was prepared by Mike Gatzman, an agricultural consultant from the Bay Area with extensive farm management experience. The plan includes guidelines to assist and promote sustainable farming practices to preserve the productive agricultural qualities of the property. Sustainable farming practices include those that are economically feasible, environmentally sound, and socially responsible. The plan was written with input from local farmers and ranchers, representatives of the San Mateo County Farm Bureau, San Mateo County Agricultural Advisory Committee, local Natural Resources Conservation Service staff, and the County Agricultural Commissioner along with District staff and the current farm tenant. It is intended to be an adaptive management plan and is subject to change as site-specific conditions may warrant and as the status of the agricultural industry may indicate, all at the discretion of the District. R-11-91 Page 3 The Farming Grounds Management Plan is organized into three primary sections (Farming Techniques, Soil Management, and Sanitation) plus miscellaneous items pertaining to farm management on the property. It provides guidance on best management practices while providing for a sustainable farming operation that supports a local farming family. FARMING TECHNIQUES It is recommended that the tenant either be a California Certified Organic Farming(CCOF) operation or utilize organic growing techniques if not certified organic. The District and tenant are required to utilize Best Management Practices (BMPs) as defined by the United States Department of Agriculture (USDA)Natural Resources Conservation Service(NRCS)while work takes place on the farm. Additionally, Integrated Pest Management (IPM) techniques will be utilized in farm management with input from the District's pest control advisor. SOIL MANAGEMENT It is recommended that the tenant maintain the vegetative buffer at the south end of the field to reduce the risk of sediment entering Purisima Creek from the farm fields. The tenant also has the option to plant a winter cover crop in the fields to hold soil in place during the wet winter months to reduce the risk of sedimentation. Additionally, cultivation of the fields is restricted during wet periods (primarily December to March) and the use of ditches to channel storm water off the fields is restricted unless pertinent to a habitat enhancement project. There is currently little to no soil loss from the farming operation. The District requires notification by the tenant prior to any soil movement or grading work, excluding tilling and cultivation related directly to the farming operation. SANITATION i Compliance with state and federal laws governing the health and sanitary practices for farm workers is required. Additionally, tenant will dispose of animal waste and garbage off-site and has the option to dispose of trimmings and culls from farm product processing off-site or plow them back into the field as compost. All waste water produced by on-site processing of agricultural products will be properly treated, filtered and disposed of and not allowed to run into Purisima Creek. Limited product processing currently occurs on the property. OTHER SITE-SPECIFIC ISSUES Water use for irrigation of agricultural row crops will adhere to the requirements of the Purisima Creek water adjudication. Water adjudications are court procedures for certain watersheds within California in order to establish allowable quantities, timing, and types of water use(for both residential and agricultural purposes) for a watershed. In the case of Purisima Creek, the Superior Court of San Mateo County decreed through the adjudication order that this property can use up to 10,900 gallons per day as a second priority water right when Purisima Creek flows at least 0.75 cubic feet per second, (cfs or equivalent to 336 gallons per minute, gpm) as measured at the Upper Purisima Creek Road Bridge. All irrigation equipment will be required to be in good repair. Permissible, low water use irrigation methods will be implemented to limit water use, and to reduce the risk of run-off and possible soil loss. I R-11-91 Page 4 Maintenance of non-farming areas on the property such as roads,barns,parking areas and the riparian corridor will include vegetation management/brushing to improve aesthetics, upkeep of the structures, and limited grading to maintain the integrity of the driveway. Storage of equipment and storage of petroleum products and agro-chemicals is limited to specific locations on the property and will comply with state and federal regulations as well as Environmental Protection Agency requirements. Additionally, District staff and the District's Pest Control Advisor will meet annually with the C tenant to complete an annual soil analysis, discuss plans and issues on the farm and assess the overall condition of the property to ensure the tenant is in compliance with the lease agreement and Farming Grounds Management Plan. Coastside Protection Program Process The Lobitos Ridge farming grounds are located within the Coastside Protection Area. The San Mateo County coastal annexation process, the Districts Service Plan for the Coastside Protection Area, and subsequent conditions approved by the San Mateo County Local Area Formation Commission(LAFCo) established a number of policies and procedures for implementing the District's Coastside Protection Program. The Program now guides the District's purchase, use, and management of open space land within the Coastside Protection Area. The Program requires consultation with interested public agencies, officials, organizations, and community interest groups to solicit input into the decision-making and planning process prior to the Board's consideration of significant decisions regarding use or improvements on District-owned lands within the Coastside Protection Area. To comply with the District's Service Plan for the Coastside Protection Area, the Farming Grounds Management Plan for the Lobitos Ridge farming grounds has been considered and discussed with representatives of the San Mateo County Farm Bureau and Agricultural Advisory Committee at their April 11 to meeting. Both organizations support the Farming Grounds Management Plan. Additionally, the San Mateo Coastal Annexation Final Environmental Impact Report (FEIR) developed mitigation measures to address potential impacts to agricultural use. These, as well as the other mitigation measures in the FEIR, have been adhered to in the development of the Farming Grounds Management Plan and throughout the planning process for the Lobitos Ridge Property. Because this project represents the first property on the coastside with row crop production subject to an agriculture production plan and lease, the agriculture mitigation measures have been attached to this report for reference (see Attachment 3). AMENDMENT TO PRELIMINARY USE AND MANAGEMENT PLAN The project consists of amending the District's Preliminary Use and Management Plan for the Lobitos Ridge addition to the Purisima Creek Open Space Preserve to allow for the continuation of farming under specific management practices set forth in the Farming Grounds Management Plan,by award of a five-year lease to the current tenant. R-11-91 Page 5 CEQA COMPLIANCE Project Description The proposed project consists of implementation of a Farming Grounds Management Plan (Management Plan) and accompanying lease for the farmed seven acres of the Lobitos Ridge addition to the Purisima Creek Open Space Preserve in coastal San Mateo County, California. The 340-acre Lobitos Ridge property was purchased by the District in March 2010 and is within the Coastside Protection Area an area that was annexed into District boundaries in 2004. The project therefore incorporates all of the San Mateo Coastal Annexation Final Environmental Impact Report (FEIR) mitigation measures that apply to agricultural land management within the Coastside Protection Area and is subject to the FEIR mitigation monitoring program. The farmed area consists of two rectangular parcels bisected b the driveway to the building � p Y Y g compound area. The residential structure is covered by a separate month-to-month lease and is not a component of the agricultural lease. The farm ground is considered prime soils for vegetable and flower production by both the USDA and San Mateo County. Irrigation water is supplied by a pumping system from Purisima Creek with quantities allocated by an adjudication order of the Superior Court of San Mateo County. The farmed area has been farmed by the lease tenant using similar practices to those prescribed in the Management Plan. The goal of the Farming Grounds Management Plan is to provide guidelines to assist and promote sustainable farming practices to preserve the productive agricultural qualities of the property and protect the natural resources. The Management Plan ensures progress towards this goal through prescriptive farming practices and Best Management Practices organized into sections addressing farming techniques, soil management, sanitation, and other site-specific issues which include irrigation water use. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA) under Article 19, Sections 15301 and 15304 of the CEQA Guidelines as follows: Section 15301 exempts operation, repair, restoration,maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities,mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The Farming Grounds Management Plan and lease will result in negligible expansion of the current use. The Plan and lease do not alter the ground disturbance area of the farmed ground operation. Section 15304 exempts minor public or private alterations in the condition of land, water, or vegetation that do not involve removal of healthy, mature, scenic trees except for forestry and agricultural purposes. The Farming Grounds Management Plan identifies a riparian corridor and buffer extending a minimum of 10 feet from the northern edge of the tree line of the riparian area. No farming activity, except maintenance of a vegetated buffer, may be undertaken in this area. Maintenance of non-farming areas on the property such as roads,barns,parking areas and the riparian corridor may result in minor alterations to land including vegetation management/brushing to improve aesthetics, upkeep of the structures, and limited grading to maintain the integrity of the driveway. R-11-91 Page 6 TERMS AND CONDITIONS Retention of Current Grazing Tenant Staff recommends that the Board approve entering into a five-year grazing lease with a five-year option to extend the lease with the current farming tenant, Mariano Ochoa, for the Lobitos Ridge farming grounds. Mr. Ochoa and his son are local farmers who have been growing flowers and some vegetables on this property since 2004 using similar practices to those prescribed in the g p p Y g p Farming Grounds Management Plan. They have the necessary qualifications to farm this land consistent with the Farming Grounds Management Plan and the District's resource management objectives. Further, the District's Service Plan discourages displacing current operators of agricultural lands purchased by the District provided that the operator has an interest in staying on and a willingness to work with the District in running the operation in a manner that supports the District's public use and resource management goals. Agricultural Lease Terms and Conditions The previous lease term assigned from POST was for five years with a monthly rent of$364.50 or$4,374.00 per year. Staff recommends a lease term of five(5) years, extendable for an additional five years at the District's election, and if the tenant seeks such an extension, on the terms and conditions set forth in the agricultural lease. In determining rent for the Lobitos Ridge farming lands, staff surveyed Bay Area agencies to understand the market rate for leasing prime agricultural lands. East Bay Regional Park District, California State Parks, Sonoma County Agricultural Preservation and Open Space District, and POST were the agencies contacted. Sonoma has a Small Farms Initiative Program whose goal is to support agricultural diversity and small farmers. Rents are generally low as the small lots of undeveloped land that that are leased initially have no infrastructure that supports farming including water, electricity, barns, or housing for the farming family. California State Parks leases prime agricultural lands in Santa Cruz County and south for a variety of crops including artichokes, Brussels sprouts, and strawberries. State Parks generally charges on a per acre basis. For land farmed with irrigated row crops (non-strawberries), rates vary from $225 per acre to $300 per acre, per year. Tenants are responsible for maintenance of the leased lands including maintenance of water systems and associated improvements such as farm buildings. An example of one of their leased properties is at Wilder Ranch State Park where Brussels sprouts are grown on 109 acres of prime agricultural land. POST was very interested in the market rental information collected by District staff as they are also developing their rental rates for agricultural lands. Staff has chosen a model similar to the California State Parks model even though the Lobitos Ridge farming grounds acreage is demonstrably smaller, a number of improvement are included i R-11-91 Page 7 as part of the farm including a water system, farm buildings, and a barn to house equipment. The rent for the Lobitos Ridge farming grounds will be $275.00 per acre for a total annual rent of $2,098 per year(7.63 acres x $275 = $2,098). An additional a $25 per acre, per year will be charged as an Environmental Management/Mitigation Fee(EMMF)totaling$190 per year(7.63 acres x $25 = $190). The EMMF is explained below. Total annual rent for this property is $2,288 ($2,098 + $190 = $2,228). Rent will be paid semi-annually in January and July. Rent at the time will be$1,049 and the EMMF will be $95 totaling$1,144. This is a reduction in rental revenues annually(see Fiscal Impacts), but the new rental model improves alignment with the market rates charged by similar agencies. The EMMF charge is new for the District. It is similar to arrangements described in sister agency leases whereby a capital fund is setup and monthly the tenant contributes a percentage of rent enabling funding of agreed upon capital improvement projects in the future. The EMMF is a smaller fund set aside over time for small projects on the Lobitos farming grounds that can assist in addressing additional management needs that may arise such as invasive plant removal or planting a vegetative buffers. Rental credits are available to the tenant to fund farm improvements previously agreed to between the District's Rangeland Ecologist and the tenant up to a maximum of the total rent for one year. The tenant is required to manage and operate the Lobitos Ridge farming grounds according to the requirements and best management practices set forth in the Farming Grounds Management Plan. FISCAL IMPACTS The rent for the Lobitos Ridge farming grounds will be$275.00 per acre for a total annual rent of $2,098 per year(7.63 acres x $275 = $2,098). An additional a$25 per acre, per year will be charged as an Environmental Management/Mitigation Fee(EMMF) totaling$190 per year(7.63 acres x $25 = $190). Total annual rent for this property is $2,288 ($2,098 + $190= $2,228). This is a decrease of$2,146 from $4,374 (12 x $364.50) received annually under the current lease. Generally, the District does not lower rental rates, but this reduction is warranted to align District rental rates for prime agricultural lands with market rates. Rental credits are expensed and variable each year. Rental credits are agreed to and budgeted, but as the year progresses, weather and unforeseen circumstances can change rental credit priorities as the year progresses. Any changes to rental credits will be reflected in the Mid-year Budget. PUBLIC NOTICE Written notice of this item has been sent to property owners of land located adjacent to or surrounding the Preserve, as well as to Coastside public officials, community interest groups, nonprofit land trusts, conservation-oriented organizations, elected officials, government agencies, and government sponsored organizations within the Coastside Protection Area. I R-11-91 Page 8 it NEXT STEPS If the Farming Grounds Management Plan and the District agricultural lease are approved by the Board of Directors, staff will notify Mr. Ochoa of Board approval of this item and subsequently enter into a five-year lease. Attachments: 1. Resolution 2. Farming Grounds Management Plan and Exhibits 3. San Mateo Coastal Annexation Final Environmental Impact Report Agriculture Mitigations 4. Agricultural Lease for Lobitos Ridge farming grounds Prepared by: Elaina Cuzick, Real Property Specialist Kirk Lenington, Senior Resource Planner Clayton Koopmann, Rangeland Ecologist Contact person: Elaina Cuzick Graphics prepared by: Zachary Alexander, Planning Technician � �I RESOLUTION NO. 11-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE AGRICULTURAL LEASE FOR THE LOBITOS RIDGE FARMING GROUNDS IN THE PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve: Section One. The District may, under the provisions of Section 5540 of the Public Resources Code, lease property owned by the District, and the Board of Directors hereby finds that lease of a portion of the Purisima Creek Redwood Open Space Preserve for agricultural row crop farming (referred to as the Lobitos Ridge Farming Grounds) to be in the public interest on the terms hereinafter set forth. Section Two. The Board of Directors of the Midpeninsula Regional Open Space District approves the agricultural lease between Midpeninsula Regional Open Space District and Mariano Ochoa, a copy of which is attached hereto and by this reference made a part hereof, and does hereby authorize the President or other appropriate officers to execute said lease on behalf of the District. Section Three. The General Manager or the General Manager's designee is hereby authorized to negotiate and approve the exercise of an additional 5-year option of the agricultural lease as set forth in the agricultural lease. The General Manager is further authorized to execute any and all other documents necessary or appropriate to the completion of such transactions. The General Manager shall report in writing on any such exercise of an option to continue the subject agricultural lease to the Board of Directors at the meeting immediately following the exercise thereof. MANAGEMENT PLAN LOBITOS RIDGE FARMING GROUND MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REV.April 30,2011 PROPERTY DESCRIPTION: The farming ground under consideration for this Management Plan consists of approximately 7 acres that is a portion of a larger 340-acre Lobitos Ridge Area of the Purisima Creek OSP. The address is 2050 Purisima Creek Road, Half Moon Bay, and with n Assessor Parcel Number f 0 6-230-030. The County of San Mateo California t a ssesso ce u o 6 h' site is located within Midpeninsula Regional Open Space District's Coastside Protection Area and zoned as a"Planned Agricultural District"per Chapter 21 A of San Mateo County Codes. The ranch is approximately 2 miles east of Highway 1 and three miles east of the Pacific Ocean on the south side of Purisima Creek Road. (Exhibits 1 and 2) The area under consideration consists of two rectangular farming parcels bisected by the driveway to the building compound area. The farm ground is primarily Tunitas Clay Loam with a 2 to 5 percent south-facing slope. This soil is rated as a"Capability Class 11, with a Storie Index of 68,which is considered prime soils for vegetable and flower production by both the USDA and San Mateo County. Irrigation water is supplied by a pumping system from Purisma Creek with quantities allocated by an adjudication order of the Superior Court of San Mateo County. The residences on this parcel also have a domestic use allocation adjudicated under the same proceedings. There are two residences and three farm buildings located between the farm ground and the riparian area on the north side of Purisima Creek. (Exhibit 3) GOALS OF THIS MANAGEMENT PLAN: The Mission Statement of the MROSD is"To acquire and preserve a regional greenbelt of open space land in perpetuity;protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education." The Mission Statement for the Coastside Protection Area is "To acquire and preserve in perpetuity open space land and agricultural land of regional significance,protect and restore the natural environment,preserve rural character, encourage viable agricultural use of land resources, and provide opportunities for ecologically sensitive public enjoyment and education. This farm is within the Coastside Protection Area and the principals and policies embodied in both the District Mission Statement and the Coastside Protection Area Service Plan are the guiding principals for this site-specific management plan. 1 I This plan provides for guidelines to assist and promote sustainable farming practices to preserve the productive agricultural qualities of the property. Sustainable farming practices include those that are economically feasible, environmentally sound, and socially responsible. There are three major elements to this plan: 1) Farming Techniques; 2) Soil Management; and 3) Sanitation, plus miscellaneous items important to this site. This plan is intended to be an adaptive management plan and is subject to change as site- specific conditions may warrant and as the status of the agricultural industry may indicate, all at the discretion of the District. 1. FARMING TECHNIQUES—ORGANIC OR CONVENTIONAL An agreement on the approach to farming techniques between the District and tenant is critical and forms the boundaries for all on-site activities. This farm is well suited for the production of vegetables,pumpkins, specialty niche crops (such as green beans,peas,peppers, berries, salad greens, herbs, etc.) and field flowers. This is demonstrated by the USDA Soil Survey and by the agronomic success of on-site production and that of numerous farms in the vicinity with similar soil types and microclimates. While it is recognized that different production methods may be required for various crops, the District prefers that the California Certified Organic Farming (CCOF) methodology or, if the tenant is not under CCOF certification, organic growing techniques be employed. However, conventional fanning techniques are acceptable production methods. In addition, the growing techniques of any fanning system shall follow Best Management Practices (BMP's) methods as defined by the University of California Cooperative Extension Service and the USDA Natural Resources Conservation Service. These practices are defined and employed on a case-by-case basis and dependant upon conditions encountered at the time the issue arises. They are generally defined as a series of sustainable and conservation practices that have been developed, scientifically tested, and determined to be effective conservation and sustainability practices. Each practice employed is specific to a crop, a location, weather conditions, soil type and health, slope,pest management program(s),weed control plans, irrigation techniques and practices, air and water quality considerations and other environmental factors, existing physical features, endangered species, management ability of the operator, existing regulations, and any other factor(s)that may influence the issue under consideration. This methodology considers all influencing factors for each event to determine the technique(s) to employ that will promote conservation and sustainability for the site. If conventional farming techniques are employed on this site, in addition to BMP's, Integrated Pest Management(IPM) techniques, as defined by the crop specific University of California Cooperative Extension Service(UCCE) guidelines, shall be utilized. IPM techniques should also be utilized for organic production methods. Note that the IPM guidelines are currently available for major California crops but specific publications for those crops grown in this area have yet to be published. However,the approach to the application of IPM techniques is consistent across all crops and easily adapted to specific local situations. IPM entails the use of natural predators to control pests at or below 2 economic threshold levels. Should damage exceed economic thresholds, or pest numbers grow to levels that cannot be controlled by natural predators, then and only then will chemical control be utilized. Chemical control consists of using the least toxic material to control the specific issue. This approach is consistent with the District Integrated Pest Management Definition, which is attached for reference as Exhibit 4. In order to assist with, monitor, and control the IPM program, as well as an organic growing plan, the application of any pesticide, or the use of fertilizers or soil amendments, the District will retain the services of a licensed Pest Control Advisor (PCA)who is familiar with local crops and the application of IPM techniques to those crops. The application of any pesticide, fertilizer, or soil amendment must be approved by the PCA prior to its use. Agro-Chemicals: The use of crop pesticides is anticipated, regardless of the fanning techniques employed. Certain chemicals have been certified for organic growing methods and others for conventional use. Should non-chemical control methods not mitigate the particular issue, the district will require (1)notification prior to application of any chemical on the site, (2) that the chemical or compound comply with the District's Integrated Pest Management Policy, (3)the District, through its Pest Control Advisor, gives written prior approval of each application, and(4) the site be posted per District Policy. In all instances, Federal, State, and Local rules and regulations with respect to crop suitability, storage, mixing, application,reentry, and time to harvest intervals, as well as other special conditions as they may apply, will be followed. A pesticide use permit must be obtained from the County Agricultural Commissioner each year prior to any application of chemicals and a copy of the pesticide use report that is filed with the County Agricultural Commissioner on a monthly basis will be provided to the District. The District intends to adopt an agro-chemical and pesticide policy. Until such policy is approved,the District's Pest Control Advisor will act as the authority for all agro- chemical and pesticide use requests by tenant. Given the nature of invasive pests and their effect on regional agriculture, should any regulatory agency,be it Federal, State, or Local, require the application of a pesticide to assist in the eradication of an invasive pest, tenant will comply and be responsible for the fulfillment of said order. Application of the pesticide will comply with the"Agro- Chemical"procedures notes in the above paragraphs. 2. SOIL MANAGEMENT: The prevention of erosion, and the maintenance and enhancement of soil fertility is the second element of this plan. Erosion and Sediment Control: 3 i Given the prevalent soil type, erosion is not considered a serious potential issue, if proper safeguards are employed. Grading of this site is precluded without the prior written consent of the District. Grading does not include normal field plowing, disking, cultivation, etc. but does include earth work and movement on non-cultivated portions of the site such as,but not limited to driveways,borders, and building areas. Water, from any source, should not be channelized, except that the district may channel storm water under emergency conditions or a conservation plan, or the tenant may do so only with the prior written consent of the District. The soil should not be worked when wet or late in the fall when heavy rains could potentially cause runoff issues. The use of winter cover crops is encouraged. Currently, there are no indications of erosion from the farming areas. However, if erosion becomes a problem, winter cover crops may be required. A vegetated buffer on the south end of the two farming blocks may be required to filter any runoff from the fields prior to its entry to the Purisima Creek riparian area(Exhibit 2). The vegetated buffer should be of sufficient width and height to mitigate potential erosion and installed and maintained according to Natural Resources Conservation Service (MRCS) Standards. As with Best Management Practices,these NRCS Standards are site, crop, and time specific and include,but are not limited to,the farming techniques utilized, soil types,pesticide programs, irrigation techniques and practices, slope of the site, cover crops, anticipated weather conditions and environmental features present or anticipated. Depending on the influencing factors, the vegetated buffer may be as narrow as five(5) feet or as wide as fifty(50) feet. Plant species to be utilized are also site specific with consideration given to water requirements, maintenance, and existing and surrounding vegetation. The location of the potential vegetated buffer would be at the south end of the farming areas. Livestock that may be permitted by the District on this farm will not impugn or damage the integrity of the vegetated buffers, if they are required. Soil Amendments and Fertilizers: In order to promote and insure a sustainable soil, and to replace the nutrients utilized by the past season's crop(s), the soil condition and health must be monitored. The District will collect and pay for nutrient soil analyses at the end of each growing season, generally considered November-December. See Exhibits 5 and 6 for details of soil sampling, and a generalized soil test interpretative guideline. Note that these guidelines are"general"and crop specific recommendations will vary somewhat from these norms. However, the norms in Exhibit 6 represent a healthy soil. It will be the responsibility of the tenant to properly amend the soil as the analyses may indicate to maintain the fertility to at least the levels as determined at the inception of any lease. However, any and all soil amendments, including manures and composts, will be approved by the District, through its PCA prior to their application. This will include the timing of said application as well as the product(s)that may be used. The first year's analyses will be considered as the baseline from which to manage the fertility. 4 I 3. SANITATION: This third key element to sustainability and good management involves the prevention of rodents, insect and plant diseases, and promotes the health and safety of farm products and workers through sanitary farming practices. Farm Labor Health: There are numerous State and Federal laws governing the health and sanitary practices for farm labor. One of the more important aspects for worker safety and health is adequate and clean bathrooms and wash facilities. Complying with these numerous code sections will help to reduce the spread of certain human and crop diseases and promote agricultural product safety. All laws whether Federal, State, or Local, must be strictly adhered to. Weed Control It is a well-established fact that weeds, either native or invasive, and within the field or around borders, can be incubation sites for plant diseases and a breeding area for rodents or insects. Management and control of weedy plant species is a required component of any farming plan. However,under an integrated pest management system, certain weedy plant species provide habitat for beneficial insects that control target pests. In order to lower the risk of incubation of plant diseases, rodents and invasive pests, and for aesthetic purposes, weeds should generally be removed. However, on a case-by-case basis, certain weedy plants may remain or be cultivated to manage invasive issues. Consultation with the District's PCA will be required when weedy plant species are to remain or be introduced. Control methods of weedy plants will be based on the farming methods agreed upon by the District and Tenant(organic or conventional). If organic farming has been approved, weeds may be controlled by flaming,mowing, mulching, disking or other mechanical methods, covering with weed mats, hoeing or hand removal. Depending on the crop, a combination of techniques may be applicable. If conventional farming methods have been approved by the District, any of the organic techniques are acceptable, or they may be utilized in combination with chemical control. Chemical control will require that the procedures set forth under the "Agro-Chemical" section above,be strictly followed. Nuisances: Garbage and refuse shall be kept in tightly closed containers and disposed off-site on a regular basis. If any product processing is conducted on-site, trimmings and culls will not be accumulated. They are to be routinely returned to the fields for plow-down or composting, or they may be hauled off-site. Should the District permit livestock,manure will not be allowed to accumulate in confined areas where it may attract flies or other pests. Other trash or hazards that may attract any type of pest or act as an incubation area for plant diseases, insects or rodents must be regularly disposed off-site. 5 OTHER SITE-SPECIFIC ISSUES: Agricultural Irrigation and Water Use: Irrigation water is available from Purisima Creek under an adjudication order of the Superior Court of San Mateo County. That order allows this property to use up to 10,900 gallons per day as a second priority water right when Purisima Creek flows at least 0.75 CFS, (336 gpm) as measured at the Upper Purisima Creek Road Bridge. Given the source of irrigation water, there is no guarantee that sufficient water will always be available in quantities necessary to produce certain crops. Tenant should plan the cropping program with the pumping limits and potential restrictions in mind. A pump and delivery system for agricultural water has been installed by the District and is capable of handling the water allocation. Tenant is responsible for the operation, maintenance and repair of the pumps and buried pipelines (Exhibit 7), and for any field application hardware necessary to irrigate crops. Given the amount of water allocated under the Order, and including Best Management Practices in the irrigation application techniques, drip tape, micro irrigation emitters or sprinklers are acceptable methods of application. Furrow or flood applications are not permitted. Tenant will assure that the water application does not cause erosion, and that there is no irrigation water runoff into Purisima Creek. Additionally, tenant will comply with all water regulations including those of the Regional Water Quality Control Board. Special attention needs to be given to the rainwater runoff from Purisima Creek Road that tends to saturate the northern ends of both blocks, and to the lower contour area at the south end on the west farming block to ensure that erosion does not occur. On-Site Processing_of Agricultural Products: Limited processing of agricultural products grown on-site may occur with the prior written consent of the District. Limited processing may include trimming, washing, or packaging of products. Details of the intended processing activity must be submitted with the request. If permission is granted for this activity, (1) all waste water will be properly treated, filtered and disposed of in the growing area and not allowed to run into Purisima Creek, (2)crop residue will be returned to the fields, and(3) the processing area will be cleaned at the end of each day that product processing occurs. Non-Farming Areas on the Site: Three barns (outbuildings) are available for tenant's use(Exhibit 3). These outbuildings are in good repair and shall be maintained by tenant. They may be used to house tractors when not in use, store agricultural equipment, supplies, farm products produced on-site, or as a farm shop. No structures may be constructed, altered, or removed without the 6 prior written consent of the District. Portable storage containers may be utilized only with District's prior written consent. Environmental Compliance: The storage of petroleum products will comply with all regulations with respect to quantities and containment basins. San Mateo County Environmental Health Department has these requirements available. Regular servicing of tractors and equipment will be permitted but extreme care must be taken to avoid spills of petroleum products. Major overhauls and repairs to tractors and other motorized equipment or vehicles may be completed on-site if accomplished on an impervious surface, such as concrete, and no petroleum products or other fluids are spilled on or into the soil. All products spilled on the concrete will be cleaned up and properly disposed. Any materials registered with the Environmental Protection Agency will require special storage conditions,per the label on that product. This includes,but is not limited to most agro-chemicals. The spilling of any registered material (including fuel spills) must be h n M County Environmental H alth A n an h District on a reported tot e San Mateo Co ye Agency d the timely basis. Roads and Parking Areas: Tenant will assure that vehicle and/or equipment use do not cause erosion to driveways supporting the agricultural buildings. Methods to prevent damage may include mowed cover crops on less frequently used roads or gravel on the main travel portions of the access roads, as may be required. The areas over the septic systems and leach fields (Exhibit 7) shall not be planted due to the nature of the advanced disposal systems, and travel or parking of vehicles or farm equipment in those areas is not permitted. Native grasses, as approved by the District, may be grown, but not irrigated. Riparian Area: The riparian area for Purisma Creek is noted on Exhibit 2. No farming activity may be undertaken in that area. Furthermore, any activity, except maintenance of vegetated buffers,must be set back a minimum of ten(10) feet from the northern edge of the tree fine of the riparian area(Exhibit 2) or further, at the direction of the District. Owl Nesting Box: A nesting box is located on the large wooden barn in the southeast corned of the site. This is considered to be a biological rodent control method and will be maintained by the District under District Guidelines(Exhibit 8). i 7 GENERAL SITE APPEARANCE: I The property is owned by a public agency. As such,the guiding rules should be a, sanitary and well-organized site that is clean and neat in appearance. To that end, roads should be well maintained and erosion from runoff limited. Trees outside of the riparian area(Exhibit 2) should be maintained and trimmed. Weeds must be controlled either by mowing, grazing, flaming, or the use of an approved herbicide. Tractors will be garaged in the large barn when not in use and implements will be stored in the specified area (Exhibit 3). All supplies will be stored inside of the outbuildings and the outbuildings will be maintained in good order. Non-operating vehicles will not be stored on site. OTHER ITEMS: One on-site agricultural product farm stand may be permitted at the District's option, if located in the non-farmed area and traffic is not substantial. The District encourages tenant to discuss improvements that would add to the long term agricultural production values and enhance the natural resources of the site. To that end, an improvement program proposed by the tenant may be considered in exchange for rent credits. A rental credit request must be submitted to the District, in writing,prior to tenant undertaking the proposed project. The District will review the request on a timely basis and inform tenant of its decision. Annual rent credits shall not exceed the annual rents. The farming techniques and operations shall have no adverse impact on neighboring farming, grazing, rural residential or other activities. MONITORING PLAN: The District requires that District personnel and District PCA meet semi-annually with tenant to review the status of the site and tenant's operation with respect to the conditions of the lease and this Management Plan. Any corrective actions identified and discussed during this meeting will be memorialized through a follow-up letter from the District. SUMMARY: This Management'Plan is intended to guide the District and tenant to ensure protections for the farm and its natural resources. It encompasses the three critical areas of concern identified by the District,plus site-specific issues. As such, it should be considered an adaptive plan and modified as conditions may change or warrant. 8 i I LIST OF EXHIBITS: Exhibit 1: General Area Map Exhibit 2: Map of Farm and Riparian Corridor with Tree Line Exhibit 3: Map Defining Farm.Buildings, Residences, and Equipment Parking/ Storage Areas Exhibit 4: MROSD Definition of Integrated Pest Management Exhibit 5: Soil Sampling Techniques Exhibit 6: Generalized Soil Test Interpretation Guide Exhibit 7: Map of the Water Delivery and Treatment System and the Leach Fields Exhibit 8: MROSD Procedure for Owl Box Maintenance Exhibit 9: Agency Contact Information 9 -i"'"•' , , Purlslma Crselk .s< s .. ram•, � :. :, u PUrlalma Bold Kati Creek ;tot' IN Redwoods Bald K n j Areano r �� rx Blue Brush ., - : Canyon � K•� P o North C well >y ` Conservatlo Easemen��° LRb �e = 1y • Elkus Rench b d Uplands k fko• P 0 S T / a ti ' ou o-welt ninJ rvation Ease nt t. Y °b • •. OPEN ' • ' N SPACE + i ,tea i ee E. �� 1 l kPA J v " • C j \ O CL ♦, al V. IV w ♦ Ri � r � � s � y �►fir,.�y� - -. Purisima Creek R&Ww.`oo� .,Q p e'n .-Spare 'P.r e s e=i t' e% y U 0+• a � Exhibit 2: Lobitos Ridge Farm Lease - Riparian Corridor and Tree Line Midpeninsula Regional Separate Residential Lease Open Space District ®Riparian Corridor Not Included in Ag Lease January 2011 ` Lobitos Agriculture Fields Tree Line ® 0 25 °� 1\��5 �oaa GC eel �a x E N l9 N ¢1 ' e Li t O /r3 n I mil Q. 0 Purisima Creek Red wpad 3) Open Space. Pr rve M' 1 Residential Structures Included in Ag Lease 2 - Historic Barn Included in Ag Lease 7 3 - Out Building Included in Ag Lease o P S�j 4 - Out Building Included in Ag Lease76 a d Exhibit 3: Lobitos Ridge Farm Lease - Lease Designation Areas and Acreages Midpeninsuta Regional Open Space District Lobitos Agriculture Fields Separate Residential Lease January 2011 Not Included in Ag Lease e 0 25 50 100 Exhibit 4 MROSD's definition of Integrated Pest Management as stated by the Resource Management Policy is: Integrated pest management(IPM)is a long-term strategy that specifically reviews alternatives and monitors conditions to effectively control a target pest with minimum impact to human health,the environment and non-target organisms. IPM can be used for many types of pests and situations(e.g. landscape weeds, ants in houses,thistles invading native grasslands). Chemical and non-chemical techniques considered,and techniques will vary according to site conditions or as conditions at a treatment site change over time. If pesticides are necessary to meet a pest control objective,the least toxic and most target- specific pesticide is chosen. IPM requires knowledge of the biology of pests,the available methods for controlling them,and the secondary effects of these methods. It also requires monitoring site conditions before,during and after treatment to determine if objectives are being met and if methods need to be revised. Exhibit 5 NUTRIENT ANALYSES—SOIL SAMPLING Soil samples should be collected and analyzed at the end of each growing season to III p yz g g assure that soil conditions are stable or improving. This technique is a primary measure of soil health and productivity potential for the farm. Different crops utilize different amounts of nutrients from the soil and those nutrients must be replaced to ensure the long-term viability of this basic resource. Sampling• a. Should be completed at the end of the growing season(generally November or December). b. Using a soil probe,take a continuous soil sample from the surface down to the lowest level of the root zone for the crop(s)just harvested. Insure that no surface vegetative material is included in the sample. c. Collect approximately two quarts of soil in a clean bucket and mix it thoroughly. Do not touch the soil with your hands—use disposable plastic gloves. Mix soil with soil probe or gloved hands. Then, fill a pint bag of the mixed soil to send to the laboratory for analysis. The samples taken should cover the entire field if similar crops are produced in all of one field. If crops differ in a field(flowers and beans in the same field),then the sampling should be completed by growing areas of each crop. d. The east field and the west field should be sampled separately. i I i Published By: California GENERALIZED SOIL TEST Exhibit 6 Plant Health Association INTERPRETATIVE GUIDE ANALYTE UNITS LOW MEDIUM HIGH Organic Matter Percent <2.0 <2.0--3.0 >3.0 pH pH <6.0 6.0-7.0 >7.0 Soluable Salts(EC.) mmhoslcm <0.7 .07-2.0 >2.0 Phosphorus(P1) ppm <30.0 30.0--50.0 >50.0 Sodium Bicarbonate ppm <15.0 15.0--25.0 >25.0 Potassium %cation sat. <2.0 2.0--5.0 >5.0 ppm <150 150-200 >200 Calcium %cation sat. <60.0 60.0-70.0 >70.0 Sodium %cation sat. <3.0 3.0--5.0 >5.0 Magnesium %cation sat. <10.0 10.0--20.0 >20.0 Chloride ppm <170 170--350 >350 Nitrogen(NO3-N) ppm <10.0 10.0-25.0 >25.0 Sulfur(SO4-S) ppm <10.0 10.0--15.0 >15.0 Boron(saturated paste extract) ppm <0.2 0.2-0.7 >0.7 Iron ppm <5.0 5.0-15.00 >15.0 Manganese ppm <2.0 2.0--10.0 >10.0 Copper ppm <0.8 .08-1.2 >1.2 Zinc ppm <0.7 .07-1.5 >1.5 Molybdenum ppm <0.1 0.1--0.2 >0.2 "Low"-nutrient may be inadequite "Medium"-nutrient range may provide a safe growing environment "Hight`-levels may cause problems for some crops Each crop has specific requirements that may vary from the above table ca �ro �ro - 1 2 l� C � I m a --" --- � J G Y a I u Y �I -, Purisima (reek Redwoods �� Open Space Preserve� . ,� . j T.,. 3 I E N _ Yr w 0 r a Exhibit 7: Lobitos Ridge Farm Lease - Infrastructure Residential Water Pump Et Irrigation Pump Midpeninsula Regional Water Storage Tanks Et Potable Water Treatment Open Space District January 2011 Leach Field for Septic System Q Equipment Parking/Storage y ® No Cultivation or Parking r� Irrigation Water Valve Fee . Livestock Pen ---- Irrigation Water Pipeline e 0 25 50 100 Exhibit 8` Responsibilities of Having an Owl Box 7 Thank you for your interest in owl boxes.Barn owls and Western screech owls will use artificial cavities in the form of nest boxes.There are many owl nest boxes available for purchase,however we feel our design is the most beneficial for the protection of the awls.The decision to put up an owl box should not be made lightly.There are•responsibilities Involved.These include: • Annual cleaning out of the box within a narrow window of time (October through late November,Halloween through Thanksgiving),see cleaning instructions below. • Commitment to not disturb nesting owls. All native birds are protected by Federal Law, especially when nesting. Any disturbance is a Federal offense. So, if you decide that your tree needs cuttingdown,or trimming, and there are owls using our o you 'wn, g, box, will have to wait until 8Y Y at least late October to make any changes to the tree. • Protecting the owls from poisoning by not using rodenticides (rat & gopher poisons) and pesticides on your property,and confirming that they are not in use on adjacent properties. • Notifying the Hungry Owl Project if you plan to move and whether you are taking the box or leaving it behind.Note:box cannot be moved during nesting season. . • Contacting a licensed'Wildlife hospital,the Hungry Owl Project,or your local humane society if you find an injured or orphaned owl. If you feel comfortable with these responsibilities, and have the right habitat for barn or screech owls, we encourage you to install an owl box to help provide homes and protection for these beautiful, and beneficial,predators.Please note that the best way to benefit from the amazing hunting prowess of barn owls on your local rodent and gopher populations is to install more than one box, as the owl will not hunt directly beneath its nest because this could attract the attention of predators. Cleaning'Yoor Owl Box—(October—November) Tools needed: rubber gloves, face mask, trowel or other scrapping tool or crow bar, trash bag or box, drill or other tool to open screws or eye hooks on clean out flap. Always have a helper to hold the ladder steady,and to stand by while you are at the box.An owl may be roosting(sleeping)in your box,so try to peek Into the box through the front entrance hole.If you see an owl,retreat and remove the ladder.Call HOP for advice. Wear a mask and gloves. Owls create pellets of bones and fur that they regurgitate daily into the owl box.It might sound gross,but the pellets actually create a dry"carpet"that is soft and warm for the eggs to be laird on. Once the clean-out flap and the top of the box are open, use your scraper or crow bar to loosen up the tightly compacted "carpet" inside. Scrape the carpet and all other debris into the trash bag, or box, or on the ground(it's biodegradable!). You will get a good look,at the remains of what your owls have been eaxingl You will likely find Loose bones and possibly the desiccated remains of prey. You may possibly+fend the remains of deceased baby owls—sometimes not all of the babies survive.There may be some ltve insects in the box, usually beetles and the occasional maggot. Sometimes wasps nest in the boxes,these can be removed without the use of poI ons,please call us for advice.Song birds or squirrels sometimes use the boxes during the summer, so some nesting material might be found. This can be removed. If the box Is very wet Inside, try to determine why — wetness can create bacteria and is unhealthy for the owls.After getting as much debris as possible out of the box, close and secure the flap. Do not leave any material inside the box—the owls will take care of creating a new 'carpet."Close the trash bag or box and place in a trash receptacle.Repair any damage or wear that has occurred—check to see if any screws are coming loose and tighten them.Now your box is ready and waiting for a new owl family!Thank you for completing this messy,but important,task! 10 i i Exhibit 4 Agency Contact Information: United States Department of Agriculture Natural Resources Conservation Service(NRCS) 625 Miramontes Street, Suite 103 Half Moon Bay,CA 94019 650-726-4660 State of California University of California Cooperative Extension Service(UCCE) 80 Stone Pine Road, Suite 100 Half Moon Bay, CA 94019 650-726-9059 County of San Mateo Agricultural Commissioner 728 Heller Street Redwood City,CA 94064 650-363-4700 California Certified Organic Farmers 2155 Delaware Avenue, Suite 150 Santa Cruz,CA 95060 831-423-2263 i Responses to Comments and Final Environmental Impact Report Page Vll-1 VII. Mitigation Monitoring Plan In accordance with Section 15097(a) and (c) of the CEQA Guidelines, in order to ensure that the mitigation measures and project revisions identified in the EIR are implemented, the Midpeninsula Regional Open Space District shall adopt a program for monitoring or reporting on the revisions which it has required in the project and the measures it has imposed to mitigate or avoid significant environmental effects. The District will monitor all mitigation measures contained in the Mitigation Monitoring Plan. "Monitoring" is generally an ongoing or periodic process of project oversight. All mitigation measures will be implemented by appropriate District personnel or Department. All mitigation measures will be incorporated into the Final Service Plan. The following table lists the Impacts, Mitigation Measures, Timing of the Mitigation Measure (when the measure will be implemented), and the Department responsibility for ensuring that the mitigation measure will be implemented. Changes to DEIR text is shown as either underline where new or Wkeew where deleted. Midpeninsula Regional Open Space District Final EIR/Responses to Comments San Mateo Coastal Area Annexation May 2003 Responses to Comments and Final Environmental Impact Report Page V11-4 Monitoring Impact Measure Timing Responsibility— District Department AGRICULTURE Impact AGR-1: The Coastal Mitigation AGR-1a: No new buildings or staging areas shall be located on As to siting of Planning Annexation Area contains Prime prime agricultural lands or on Unique Farmlands or Farmlands of Statewide facilities, prior to Farmland, Unique Farmland,and Importance as shown on Farmland Mapping and Monitoring Program of the Board approval Farmland of Statewide Importance. California Resources Agency . To of Use and Some parcels acquired by the District implement this Mitigation Measure in OFdeF to avoid eenvemieR of FaFmland te Management would likely contain lands with one or nen agFiGultuFal use, the Draft Service Plan should be revised to provide that Plan and prior to more of these designations. the ranger office/maintenance facility and the staging areas may not be preparation of Acquisition of these lands by the District located on prime agricultural lands or on Unique Farmlands or Farmlands of any project would not in and itself convert the lands Statewide Importance as shown on Farmland Mapping and Monitoring design. to non-agriculture use. Program of the California Resources Agency FaFmland Rn agFiGU1tUFal use. As to Service Plan revision prior to Board approval of Final Service Plan Mitigation AGR-1 b: Trails and habitat preservation areas shall either be Impact AGR-1: The Coastal As to siting and Planning(siting Annexation Area contains Prime located to avoid prime agricultural lands and Unique Farmlands or Farmlands design prior to and design) Farmland, Unique Farmland, and of Statewide Importance as shown on Farmland Mapping and Monitoring Board approval Program of the California Resources Agency or traverse such lands in a Farmland of Statewide Importance. of Use and t i result i t tha t at does no resun interference with agricultural agrcuura activities or Operations Some parcels acquired by the District Management p constructiond l h f l ti t l lt i th d ll ti t b susanay reduce e agricultural potential o those ans. Owners and would likely contain lands with one or Plan and prior to ( h l l lt i t+f operators o asve agricultural activities ands shall be consulted to identify supervision and more of these designations. opening any trails p appropriate routes on those lands they sultivate. The agricultural activities and ongoing Acquisition of these lands by the District to public access; g g would not in and itself convert the lands the agricultural potential of traversed lands shall be protected and buffered project oversight oversight} to non-agriculture use. from trail user impacts by means of distance, physical barriers(i.e., sturdy thereafter fences), or other non-disruptive methods. Impact AGR-1: The Coastal Mitigation AGR-1c: The District shall adopt Draft Service Plan Policy P.1 by Prior to Final Planning Annexation Area contains Prime ordinance. This policy reads as follows: "Within the Coastal Annexation Area, Service Plan Farmland, Unique Farmland, and the District shall only acquire lands or interests in lands from willing sellers. approval Farmland of Statewide Importance. The power of eminent domain will not be exercised by the District within the Some parcels acquired by the District Coastal Annexation Area.This policy is a Basic Policy for the Coastal would likely contain lands with one or Annexation Area." more of these designations. Midpeninsula Regional Open Space District Final EIR/Responses to Comments San Mateo Coastal Area Annexation May 2003 Responses to Comments and Final Environmental Impact Report Page V11-5 Monitoring Impact Measure Timing Responsibility— District Department Acquisition of these lands by the District would not in and itself convert the lands to non-agriculture use. Impact AGRA: The Coastal Mitigation AGR-1d:Amend the Draft Service Plan to include the following: Prior to Board Planning Annexation Area contains Prime approval of the Farmland, Unique Farmland, and The term"prime agricultural land"as used in this Plan means: Final Service Farmland of Statewide Importance. Plan Some parcels acquired by the District a) All land which qualifies for rating as Class I or Class II in the U.S. would likely contain lands with one or Department of Agriculture Soil Conservation Service Land Use Capability more of these designations. Classification, as well as all Class III lands capable of growing artichokes or Brussels sprouts. Acquisition of these lands by the District b) All land which qualifies for rating 80-100 in the Storie Index Rating. would not in and itself convert the lands C) Land which supports livestock for the production of food and fiber and to non-agriculture use. which has an annual carrying capacity equivalent to at least one animal unit per acre as defined by the U.S. Department of Agriculture. d) Land planted with fruit or nut bearing trees,vines, bushes, or crops which have a non-bearing period of less than five years and which normally return during the commercial bearing period,on an annual basis, from the production of unprocessed agricultural plant production not less than $200 per acre. e) Land which has returned from the production of an unprocessed agricultural plant product an annual value that is not less than$200 per acre within three of the five previous years. The$200 per acre amount in subsections d)and e)shall be adjusted regularly for inflation, using 1965 as the base year, according to a recognized consumer price index. The term"prime agricultural land"as used in this Plan shall also include Unique Farmland and Farmland of Statewide Importance as shown on the Farmland Mapping and Monitoring Program of the California Resources Agency. Impact AGR-2: Subsequent to Mitigation AGR-2: See Mitigation LU-2 Prior to Board Planning annexation,the District would likely approval of acquire some parcels subject to Service Plan Williamson Act contracts. Under the Midpeninsula Regional Open Space District Final EIR/Responses to Comments San Mateo Coastal Area Annexation May 2003 Responses to Comments and Final Environmental Impact Report Page V11-6 Monitoring Impact Measure Timing Responsibility— District Department Williamson Act, recreational and open space uses are allowable uses on lands subject to contract. District acquisition of Williamson Act lands for such uses would thus not conflict with the contract or related agricultural preserve desicination. Impact AGR-3: Notwithstanding the Mitigation AGR-3a: Prior to Board Planning (siting foregoing policies that are a part of the Guideline 3.2 in the Draft Service Plan should be modified to state: approval of Final and design) project,future public recreation at new 'Improvements or public uses located upon open space lands other than Service Plan; as preserves within the Coastal agriculture...shall be located away from existing prime agricultural lands and to siting and Annexation Area may conflict with Unique Farmlands or Farmlands of Statewide Importance as shown on design, prior to Operations existing agricultural and timber uses on Farmland Mapping and Monitorinq Program of the California Resources approval of Use (ongoing project and adjacent to District lands if trails Agency_ and Management oversight) and other recreation areas are not TO Plan; ongoing designed and managed in a manner the e)dei;t feasible all All trails and other public facilities should be located so project oversight that avoids such conflicts whenever as not to fragment agricultural operations unless no feasible alternative is thereafter. feasible. available.While trails that bisect grazing lands would not be likely to fragment grazing operations, trails that bisect cultivated crops could adversely affect the vitality of agricultural operations and should be avoided where feasible. If trails must traverse cultivated lands theA they shall be permitted only if adequate buffers, signs, and other measures necessary to ensure that trail use does not interfere with the agricultural operations shall-fie are implemented." Impact AGR-3: Notwithstanding the Mitigation AGR-3b: The District shall provide private property signs where 1. Install private Operations foregoing policies that are a part of the appropriate and provide trail users information regarding private property rights property project,future public recreation at new to minimize public/private use conflicts and trespassing. The District shall signs preserves within the Coastal clearly sign trails adjacent to active agriculture and provide trail users with immediately Annexation Area may conflict with information regarding property rights to minimize trespassing and conflicts with after existing agricultural and timber uses on agricultural users. acquisition. and adjacent to District lands if trails Install other and other recreation areas are not designed and managed in a manner signs prior that avoids such conflicts whenever opening trails f for public feasible. use. Im act AGR-3: Notwithstanding the Mitigation AGL-3c:Trails shall either be located to avoid prime agricultural 1prior to Board iPlanning (siting Midpeninsula Regional Open Space District Final EIR/Responses to Comments San Mateo Coastal Area Annexation May 2003 Responses to Comments and Final Environmental Impact Report Page VII-7 Monitoring Impact Measure Timing Responsibility— District Department foregoing policies that are a part of the lands and Unique Farmlands or Farmlands of Statewide Importance as shown approval of Use and design) project, future public recreation at new on Farmland Mapping and Monitoring Program of the California Resources and Management preserves within the Coastal Agency_or traverse such lands in a manner that does not result in interference Plan, and prior to Annexation Area may conflict with with agricultural activities or substantially reduce the agricultural potential of opening any trails Operations existing agricultural and timber uses on those lands. Operators of active agricultural activities on lands owned by or to public access (construction, and adjacent to District lands if trails under easement to the District shall be consulted to identify appropriate routes supervision, and and other recreation areas are not on lands they cultivate. Owners and operators of active agricultural astiv+t+es ongoing project designed and managed in a manner on lands adjacent to District lands used for non-agricultural purposes shall be oversight) that avoids such conflicts whenever consulted to identify routes that will avoid adverse effects on agricultural feasible. operations. The agricultural activities and the agricultural potential of traversed lands shall be protected and buffered from trail user impacts by means of distance, physical barriers(i.e., sturdy fences), or other non-disruptive methods. t th i t th Mitigation AGL-3d:The District lands or easements a GeMpFse e Fa" Impact AGR-3: Notwithstanding the Prior to Board Planning (siting sett upon which trailssited id width c are se shall prove w sufficient foregoing policies that are a part of theit f approval of Use and design) project,future public recreation at new management and/or buffer space from adjacent uses so as not to preclude the and Management h viability of those uses. Buffers established to separate recreation and other preserves within the Coastal Plan, and prior to Annexation Area may conflict with open space uses from agricultural operations shall be designed and managed opening any trails Operations existing agricultural and timber uses on in accordance with the following standards: to public access (ongoing project and adjacent to District lands if trails oversight) and other recreation areas are not ) Buffers shall be designed in relation to the nature of the adjoining land use, designed and managed in a manner potential land uses and proposed public access: that avoids such conflicts whenever ) Buffers shall be designed in relation to the topography and other physical feasible. characteristics of the buffer area: Buffers shall be designed with consideration of biological, soil, and other site conditions in order to limit the potential spread of non-native invasive species or pathogens onto agricultural lands: Buffers shall be of sufficient width to allow agricultural use of adjoining agricultural lands including application of pesticides and other agricultural chemicals on all lands needing treatment taking into account the likelihood and extent of potential pesticide drift:. e) All lands used for buffers should be on land or interests in land owned by the District; adjoining landowners shall not be required to provide land for buffers. f) The District shall be responsible for the management and maintenance of all lands used as buffers. g) If a specific buffer fails to resolve conflicts between a recreational use and Midpeninsula Regional Open Space District Final EIR/Responses to Comments San Mateo Coastal Area Annexation May 2003 Responses to Comments and Final Environmental Impact Report Page VI1-8 Monitoring Impact Measure Timing Responsibility— District Department adjacent agricultural uses the recreational use shall be moved to a different location. All buffers shall be developed in consultation with the owners and operators of gdLoining agricultural lands. Impact AGR-3: Notwithstanding the Mitigation AGR-3e: Where pesticides are used, including pesticides for Immediately Operations foregoing policies that are a part of the control of noxious weeds, they must be handled, applied, and disposed of in upon acquisition; project, future public recreation at new such a manner that they do not adversely affect adjacent agriculture, including ongoing project preserves within the Coastal organic agriculture. Pesticide use shall be guided by label restrictions and any oversight Annexation Area may conflict with advisories published by the California Department of Pesticide Regulation thereafter. existing agricultural and timber uses on (CDPR)or the County Agricultural Commission. These chemicals shall only and adjacent to District lands if trails be applied by a person who is properly trained in their application. and other recreation areas are not designed and managed in a manner that avoids such conflicts whenever feasible. Impact AGR-3: Notwithstanding the Mitigation AGR-3f: The District shall conduct its land management practices Upon acquisition; Planning (siting foregoing policies that are a part of the such that they do not have an adverse significant impact on the physical and ongoing project and design) project, future public recreation at new economic integrity of timberland preserves on or contiguous to properties oversight preserves within the Coastal owned or managed by the District and so that the safety of visitors to District thereafter Annexation Area may conflict with preserves is not compromised by timber harvesting (e.g., establishing Operations existing agricultural and timber uses on appropriate buffers on District lands). (ongoing project and adjacent to District lands if trails oversight) and other recreation areas are not designed and managed in a manner that avoids such conflicts whenever feasible. Impact AGR-3: Notwithstanding the Mitigation AGR-3g: When acquiring lands in agricultural use,the acquisition Include Acquisition and foregoing policies that are a part of the shall be subject to continued use by the owner or operator until such time as it continuation of Planning project, future public recreation at new is sold or leased pursuant to the use and management plan adopted for the agricultural use in preserves within the Coastal property. All agricultural land which is not needed for recreation or for the Preliminary Use Annexation Area may conflict with protection and vital functioning of a sensitive habitat will be permanently and Management existing agricultural and timber uses on protected for agriculture and,whenever legally feasible, the District will offer Plan; evaluate and adjacent to District lands if trails for sale or lease the maximum amount of agricultural land to active farm agricultural and and other recreation areas are not operators on terms compatible with the recreational and habitat use. Lands recreational use designed and managed in a manner that do not have significant recreation or sensitive habitat values and which prior to Board Midpeninsula Regional Open Space District Final EIWResponses to Comments San Mateo Coastal Area Annexation May 2003 Responses to Comments and Final Environmental Impact Report Page Vll-9 Monitoring Impact Measure Timing Responsibility— District Department that avoids such conflicts whenever can clearly support productive agricultural operations will generally be offered approval of Use feasible. for sale while other agricultural lands will generally be offered for lease. and Management Plan; offer for sale or lease accordingly. Upon Board approval of Use and Management Plan Impact AGR-3: Notwithstanding the Mitigation Measure AGR-3h: Revise Draft Service Plan Guideline G.6.3 Prior to Board Planning foregoing policies that are a part of the as follows: approval of Final project, future public recreation at new Service Plan. preserves within the Coastal GUIDELINE G.6.3 j Annexation Area may conflict with Inherent in the preservation of open space resources in the Coastal existing agricultural and timber uses on Annexation Area is the protection of: rare,threatened and endangered and adjacent to District lands if trails plant and animal species; ecological systems; agricultural resources. and other recreation areas are not water quality;visual resources; unique biological resources, including designed and managed in a manner heritage and significant trees; and the unique cultural resources in the that avoids such conflicts whenever Coastal Annexation Area, including historic, archaeological and feasible. paleontological resources. Therefore, prior to making any lands available to low-intensity public recreational access,the District shall prepare and adopt a use and management plan,which, includes site-specific resource management and public access components p4an for any lands acquired by the District or managed through contract for other public or private non- profit property owners. All lands acquired by the District within the Coastal Annexation Area will be inventoried to identify and prioritize resource management issues. Where there are critical issues, such as the presence of non-native invasive species which threaten the habitat of endangered species or the economic viability of an adiacent agricultural operation, resource management plans will be prepared for these areas even if they remain closed to the public. The use and management plan shall include an agricultural production plan for District-owned agricultural lands or District lands adjacent to agricultural lands. For district-owned lands,the plan shall describe the crop and/or livestock potential for the property together with the management actions re uired to grotect existing agricultural l2roduction Midpeninsula Regional Open Space District Final EIR/Responses to Comments San Mateo Coastal Area Annexation May 2003 Responses to Comments and Final Environmental Impact Report Page VII-10 Monitoring Impact Measure Timing Responsibility— District Department (e.g., growing seasons,water requirements. pesticide, manure, and waste management)and the agricultural potential of the land. The plan shall consider the following factors: a) Availability of labor, including farm labor housing: b) Availability of farm support services and goods: c) Necessary capital improvements (e.g.water storage, fencing, land leveling) d) Farm operations, including erosion control, the season(s)and times of pesticide or herbicide usage, manure and waste management: e) Water use and availability: f) Access to transportation and markets: and g) Promoting agricultural production on District-owned land. In the case of District lands adjacent to agricultural production, the agricultural production plan shall develop site-specific measures to prevent activities on District lands from interfering with adjacent agricultural production. The development of use and management plans will include consultation with the current owner or operator of any agricultural operations on the land, adjoining landowners,the San Mateo County Environmental Services Agency in addition to other ies+ude opportunities for public involvement. Impact AGR-3: Notwithstanding the Mitigation Measure AGR-3i: Amend Draft Service Plan Guideline G.2 as Prior to Board Planning foregoing policies that are a part of the follows: approval of Final project, future public recreation at new Service Plan preserves within the Coastal Prior to making any lands available to public access for low-intensity recreation Annexation Area may conflict with in the Coastal Annexation Area, the District shall have personnel and existing agricultural and timber uses on equipment available to manage public access such that:there would be no and adjacent to District lands if trails significant negative impact on existing services; and adequate stewardship to and other recreation areas are not protect natural and agricultural resources will be provided. designed and managed in a manner that avoids such conflicts whenever feasible. Midpeninsula Regional Open Space District Final EIR/Responses to Comments San Mateo Coastal Area Annexation May 2003 Responses to Comments and Final Environmental Impact Report Page V11-9 9 Monitoring Impact Measure Timing Responsibility— District Department Mitigation Measure AGR-3':Amend the Draft Service Plan to include the Impact AGR-3: Notwithstanding the g Prior to Board Planning foregoing policies that are a part of the following policy: approval of Final project, future public recreation at new The District shall actively work with lessees of District lands and with the Service Plan; preserves within the Coastal ongoing project Annexation Area may conflict with owners of land in which the District has an agricultural easement interest to: oversight existing agricultural and timber uses on thereafter and adjacent to District lands if trails a. Facilitate the provision of farm worker housing on District-owned lands by and other recreation areas are not providing technical assistance in obtaining permits for such housing from designed and managed in a manner the County of San Mateo. that avoids such conflicts whenever b. Seek grant funding for the continuation or establishment of viable feasible. agriculture through the California Farmland Conservancy Program and other agriculture grant programs. c. Provide technical assistance to secure water rights for the continuation or establishment of viable agriculture consistent with protection of sensitive habitats. Impact AGR•3: Notwithstanding the Mitigation Measure AGR-31k: Amend the Draft Service Plan to include the Prior to Board Planning and foregoing policies that are a part of the following policy: approval of Final Acquisition project, future public recreation at new Service Plan; (development of preserves within the Coastal The District shall actively pursue opportunities to enter agricultural easements ongoing project conforming Annexation Area may conflict with and leases with interested farmers and ranchers. All agricultural easements oversight easements and existing agricultural and timber uses on and agricultural leases in the Coastal Annexation Area shall: thereafter lease terms; and adjacent to District lands if trails a. Be tailored to meet individual farmers and ranchers needs while respecting seeking and other recreation areas are not the unique characteristics of the property; opportunities for designed and managed in a manner b. Specify uses that are unconditionally permitted pursuant to the easement such that avoids such conflicts whenever or lease to provide certainty to the farmer or rancher entering the lease or transactions) feasible. easement with the District; c. Include terms that allow farmers and ranchers to adapt and expand their operations and farming practices to adjust to changing economic conditions; d. Include terms that ensure farmers or ranchers may provide farm labor housing as defined and approved by San Mateo County; e. Ensure compatibility of resource protection and management, low-intensity public recreation and viable agricultural operations; and f. In the case of leases, be for a sufficient period of time to gain a return on the investment in the agricultural operation. Midpeninsula Regional Open Space District Final EIR/Responses to Comments San Mateo Coastal Area Annexation May 2003 i Ope ��ace w.unn.nm/aPc�wo"wnp, omw/ / AGRICULTURAL LEASE LOBITOS RID C ELKUS UPLANDS AGRICULTURAL UNIT | PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE � K. D^OD8I]7OS RIDGE FARMING GROUNDS MANAGEMENT PLAN ("PLAN") ..,......3 Z. PREMISES............................................................................................................................3 3. TERM.'............~~.........~~~'.~~~~...,,..~~~. ....................,.~....~~..~~~4 � 4. RENT .....................................................................................................................................5 5. LESSEE TAXES...................................................................................................................6 � 6 ��O�0�����K��K�����8������������ �^ .........^.,.,,,,^,.,....^,,,~,..,....,^.^,......,.,...^,....^....... � 7. USE OF LEASED PREMISES............................................................................................6 � A. ENTRY AND INSPECTION DDY DISTRICT....................................................................7 � 9. PUBLIC ACCESS.................................................................................................................7 � � 80. MAINTENANCE OF 7 KD. ALTERATIONS.....~~....~..~.....~~,~~~~.....—..~~~.--'----.—..............~~...~~......,,,W �� ��������� �������� ��������� 0 � . ~~~.----'^--'^.^^.~^~.~..~.~~~~..^^^.^ � X3. K��8~�����UD �8���8D�00 . . 80 � ~~~�~~�^`~�~. ^.~.~^.~~..^^~~.~.,^_^.~~..^.....~~.~.,~~....~~,^, .. 14. ASSIGNMENT AND S —.—....~.......~~..~.......'—.--'--'~.~,~.,...~....... 10 85. INDEMNIFICATION.,.-,.,,—....'.'..—~...,—'.............~~~...... ~.,.,..~........ K0 � 16. 10 � � 87. 11 � ��uo���mmx��u��u .........~.,.....~~........~....,......~~,,.~~~....~..'..........,...,...~~.~.~..... � 10. WAIVER OF RELOCATION BENEFITS.................................................................. UK � 19. UTILITIES...................................................................................................................... D1 � 20. NO RIGHT TO REPAIR AND DEDUCT.................................................................... 18 28. GENERAL PROVISIONS................................~..,,....~..,.,,~...~.....'...~....~............... 18 � � \ � , � � i I SUMMARY OF AGRICULTURAL LEASE TERMS This is a summary ("Summary") of the principal terms and conditions of the Agricultural Lease. Each item below shall be deemed to incorporate all of the terms and conditions set forth in the Agricultural Lease pertaining to such item. In the event of any conflict between the information in this Summary and any more specific provision of the Agricultural Lease,the more specific Agricultural Lease provision shall control. District: Midpeninsula Regional Open Space District Lessee: Mariano Ochoa Term: Five(5)year Term,commencing December 1, 2010 with option to extend the lease for an additional five(5) years for a total of ten(10) years Use: Row crop -Agricultural BiAnnual Rent: $1049.00 BiAnnual Environmental Management/Mitigation Fee: $95.00 Rent Payment Date: On or before the first day of January and on or before the first day of July of each year of this lease. Late Fee: 5% of the BiAnnual Rent and BiAnnual Environmental Management/Mitigation Fee or$57.20. District Contact Information: Lessee Contact Information: Primary Contact: Real Property Specialist Primary Contact: Mariano Ochoa Tel: (650) 691-1200 Tel: (650) 726-1410 Alternate: Skyline Area Superintendent Alternate Contact: Kari &Frank Ochoa Tel: (650) 949-1848 Tel: (650) 726-1410 Cell: (650) 922-3945 Notice Addresses of District: Notice Address of Lessee: Midpeninsula Regional Open Space District Mariano Ochoa Attn: Real Property Specialist 2050 Purisima Creek Road 330 Distel Circle Half Moon Bay, CA 94019 Los Altos, CA 94022 With a copy to: MROSD— Skyline Field Office Attn: Area Superintendent 21150 Skyline Boulevard La Honda, CA 94020 2 i AGRICULTURAL LEASE THIS AGRICULTURAL LEASE ("LEASE") IS MADE BY AND BETWEEN THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT("DISTRICT")AND THE UNDERSIGNED MARIANO OCHOA("LESSEE") UPON THE FOLLOWING TERMS AND CONDITIONS: 1. LOBITOS RIDGE FARMING GROUNDS MANAGEMENT PLAN("PLAN") District has prepared a Plan for the Leased Premises,incorporated herein by this reference as Exhibit A, and has provided Lessee with a copy of said Plan. Lessee hereby acknowledges receipt thereof. Lessee shall manage and use the Leased Premises throughout the Term in a good and proper manner, accordingto approved methods of agricultural practice as more specifically set forth in the Plan,and pp � p p Y i as may be established and modified from time to time by District. The Plan serves this Lease as a management tool for developing and implementing activities in accordance with and complementary to the District's overall land management,resource administration,public use,and other open space policies, guidelines and goals. The Plan may be amended by District from time to time, with Lessee's input,and any such amendment by District shall be effective upon thirty(30)days written notice to Lessee thereof A quick reference summary of the Plan is attached to this lease as Exhibit B. 2. PREMISES (a) Leased Premises. District leases to Lessee and Lessee leases from District,upon the terms and conditions herein,those certain tracts of land specifically defined and delineated in the Plan(the "Leased Premises"). (b) Reserved Rights. Lessee's use of the Leased Premises is subject to all existing easements, servitudes, leases and rights of way for ditches, levees,roads,public utilities,pipelines and any other purposes,whether of record or not,and including the right of District to authorize its directors, officers, employees, agents, and volunteers to use the Leased Premises for District purposes. District reserves the right to use the Leased Premises for all public open space purposes, including but not limited to natural resource restoration and management, natural resource monitoring,road grading,mowing,plowing,seeding,fertilizing,prescribed burning and performing any other appropriate or customary seasonal work. District further specifically reserves the right to make use of all roads and trails on the Leased Premises for patrol, maintenance and such other uses as District may reasonably desire to make of such roads or trails. District also reserves the right to make the Leased Premises open to the general public for low intensity open space recreation, subject to reasonable restrictions as determined by District,and including the right to construct trails,public trailhead facilities, and other facilities for such public use purposes. (c) As Is Condition of Leased Premises. District makes no warranties or representations to Lessee concerning the suitability of the Leased Premises for agricultural purposes. Lessee represents and warrants that Lessee has conducted a thorough and diligent inspection and investigation of the Leased Premises and the suitability of the Leased Premises for Lessee's intended use. Lessee is fully aware of the needs of its agricultural operations and has determined,based solely on its own inspection,that the Leased Premises are suitable for its 3 operations and intended use. Lessee acknowledges,agrees to,and hereby accepts,the Leased Premises in their present condition,"AS IS, WITH ALL FAULTS",without representation or warranty of any kind, and subject to all applicable laws, statutes, ordinances, rules and regulations governing the use, occupancy, management, operation and possession of the Leased Premises. Without limiting the foregoing,this Lease is made subject to any and all covenants, conditions, restrictions, easements and other title matters affecting the Leased Premises,or any portion thereof,whether or not of record. Lessee acknowledges and agrees that District, including without limitation its directors, officers, employees and agents, has not made,and District hereby disclaims making,any representations or warranties,express or implied, concerning (i) any title or survey matters affecting the Leased Premises; (ii) the physical, geological or environmental condition of the Leased Premises including without limitation , and notwithstanding any provisions of the Plan, the availability, suitability, sufficiency,or existence of any sources of water,livestock watering system, or water rights of an kind iii the resent or future capacity or suitability of the Leased Premises for Y , ( ) p p tY Y agricultural production;(iv)the feasibility,cost or legality of constructing any improvements on the Leased Premises if required for Lessee's use as permitted under this Lease; (v) the condition of any fences, roads, gates or range improvements; or (vi) any other matter whatsoever relating to the Leased Premises or its use, including, without limitation, any implied warranties of fitness for a particular purpose. (d) Withdrawal of Leased Premises. Pursuant to Public Resources Code §5563, District hereby reserves the right, at any time, to reduce the size of the Leased Premises leased hereunder, in whole or by any portion thereof, should the District Board of Directors (`Board") by ordinance determine to use such lands for park, open space or other District purpose inconsistent with Lessee's use, in which case the Lease shall terminate as to those lands so identified. District will notify Lessee of the tentative scheduling of any agenda item for Board consideration to act under Section 5563, as to the Leased Premises,no less than ninety (90) days in advance of the meeting proposed for consideration of such an item. Should less than the entire Leased Premises be removed from the Lease pursuant to this Section,and as permitted hereunder,and the corresponding rental amount,shall be reduced proportionate to the reduction in the area, based on acreage, subject to the Lease. In the alternative, Lessee may elect to terminate the Lease in its entirety and shall have no further rights or obligation hereunder except as to those matters specifically identified as surviving such termination. 3. TERM (a) Term. The Leased Premises are leased for an initial five (5) year term ("Initial Term") beginning December 1,2010("Commencement Date")and expiring on November 30,2015, unless extended as provided for herein. Provided Lessee is in compliance with the terms, covenants, and provisions of this Lease (including the Lobitos Ridge Farming Grounds Management Plan), District may elect to extend the Lease for one additional five (5) year period ("Subsequent Term"), for a maximum total Term of no more than ten (10) years, unless the Lease is terminated by District as otherwise provided for herein. The Subsequent Term shall expire on November 30, 2020. Collectively, the Initial Term and Subsequent Term are referred to herein as the "Lease Term". (b) Termination of Lease at End of Term. District or Lessee may terminate this Lease at the 4 end of the Term, if District or Lessee gives written notice to the other party at least one hundred and eighty(180) days prior to the Expiration Date of the effective Term. (c) Possession. Lessee agrees that in the event of the inability of District to deliver possession of the Leased Premises at the Commencement Date, District shall not be liable for any damage caused thereby nor shall this Lease be void or voidable,but Lessee shall not be liable for Rent(as described hereunder)until such time as District offers to deliver possession of the Leased Premises to Lessee. The Term of the Lease shall not be extended by any such delay. 4. RENT (a) Rent. Lessee shall pay to District biannual rent ("Rent") as payment for the Leased Premises. Rent for half of the year of the Tennis the amount set forth in the Summary. A summary of how the biannual rent is calculated is attached as shown in Exhibit C. Rent shall be paid on or before the date set forth in the Summary ("Rent Payment Date") at the address shown for District in the Summary. (b) Environmental Mitigation. hi addition to Rent, Lessee shall pay to District a biannual environmental management/mitigation fee (EMMF) for the Leased Premises. EMMF for half of the year of the Term is the amount set forth in the Summary. EMMF shall be paid on or before the dates set forth in the Summary("Rent Payment Date")at the address shown for District in the Summary. The EMMF shall be utilized by the District exclusively for natural resource mitigation and restoration projects on the Leased Premises. (c) Rent Credit for Performance of Work. Lessee may request permission from District to substitute performance of work("Work")on the Leased Premises,and only such matters for which Lessee is not otherwise obligated or responsible, in lieu of all or a portion of cash rental payments by the following procedure and subject to the following conditions: 1) Prior to commencing any such Work, Lessee shall submit a written proposal to District for approval of specific Work and shall provide an estimate of the value of such Work. 2) District shall review such Lessee proposal and value estimate, and may elect, in its sole discretion, to authorize the performance of such Work, or may counter the offer of Lessee, either as to the scope of Work or valuation thereof. If acceptable to Lessee, District may authorize the performance of such Work in lieu of all or a portion of Rent in the agreed upon amount. Any such authorization shall be in writing and signed by a duly authorized District representative or shall be of no force and effect. 3) In the event District approves specific Work to be performed by Lessee in lieu of all or a portion of Rent,all such Work shall be performed in a timely and professional manner,to the reasonable satisfaction of District. 4) Lessee shall notify District upon completion of the authorized Work and shall arrange for inspection of such Work by District. If District, after inspection, accepts the Work as fully and correctly performed,it shall authorize,in writing,that such Work be substituted for all or a portion of Lessee's Rent obligations in the agreed upon amount. If District determines that the Work has not been fully or correctly performed,it shall notify Lessee of the deficiencies and Lessee shall have a reasonable period of time to correct the identified deficiencies. Lessee shall thereafter notify District and request further inspection. 5) Lessee may thereafter apply the credit authorized herein to Rent accruing under this 5 Lease. 6) In no event shall credit for Work performed in lieu of Rent exceed the amount of Rent due for the remainder of the then current Term and any excess claimed may not be carried over or otherwise applied to rental obligations arising thereafter. Should District terminate this Lease for any reason permitted hereunder, District shall, prior to the full application of any such credit to Rent due,reimburse Lessee for Work that was approved by District and correctly performed by Lessee,provided that District's termination of this Lease is not due to a material default or breach of Lessee that results in a determination by a court of competent jurisdiction that any such credit accrues to the benefit of the District. 7) Nothing contained herein shall be construed to make Lessee an employee or agent of District and Lessee shall be and remain an independent contractor. 8) The type of work that may be considered for rental credit shall include but not be limited to: (i) Irrigation Improvements (ii) Invasive plant treatment (iii) Farm infrastructure improvements (ex. Greenhouse) (d) Late Charge. Any Rent received by District five(5)or more days past the Payment Date on which such amount was due,shall be subject to a penalty of 5%of the amount due to District as set forth in the Summary,and Lessee shall pay such additional sum concurrently with the amount due. 5. LESSEE TAXES Lessee agrees to be responsible for,and to pay promptly when due,all possessory interest taxes and any other such taxes that are assessed on the basis of this Lease or the agricultural operations permitted hereunder. Lessee shall pay any such possessory tax prior to delinquency thereof, and shall not be entitled to offset the amount of such tax against Rent payable under this Lease. Taxes assessed on any personal property of Lessee shall be solely the obligation of Lessee. 6. ANNUAL AGRICULTURAL CALENDAR a) The District requires that District personnel and the District Pest Control Advisor meet semi- annually with tenant to review the status of the site and tenant's operation with respect to the conditions of the Lease and the Plan. b) In November-December each year,the District will collect and pay for nutrient soil analyses. 7. USE OF LEASED PREMISES (a) Lessee's Permitted Use. Lessee may use the Leased Premises for the uses specified in the Plan, and for no other purpose or use without the prior written consent of District, the exercise of which shall be in its sole discretion. (b) Hunting. There shall be no hunting on the Leased Premises. Exceptions may be made, subject to approval by the District. Problems wildlife destruction of agricultural crops shall be handled through the District's Operation Department in cooperation with the County Animal Control or the California Department of Fish and Game. Lessee will report destruction of crops by wildlife to District staff immediately upon discovery. District staff will then investigate and select an appropriate course of action. 6 c Hazardous Substances. Lessee agrees that it will comply with all laws federal state or local,existing during the Term of this Lease pertaining to the use,storage,transportation and disposal of any hazardous substance as that term is defined in such applicable law. In the event the District or an of its affiliates successors principals,employees,or agents should Y ,p p incur any liability, cost or expense, including attorneys fees and costs, as a result of the Lessee's illegal or alleged illegal use storage, transportation or disposal of any hazardous substance, including petroleum derivative, the Lessee shall indemnify, defend and hold harmless any of these individuals against such liability. Where the Lessee is found to be in breach of this provision due to issuance of a government order directing the Lessee to cease and desist any illegal action in connection with a hazardous substance, or to remediate a contaminated condition caused by the Lessee or any person acting under Lessee's direct control and authority, Lessee shall be responsible for all costs and expenses of complying with such order including any and all expenses imposed on or incurred by the District in connection with a response to such government order. In the event a government order is issued naming the Lessee or the Lessee incurs any liability, during or after the Term of the Lease, in connection with contamination which preexisted the Lessee's obligations and occupancy under this lease or which were not caused by the Lessee,the District shall hold harmless and indemnify the Lessee in connection therewith and shall be solely responsible as between Lessee and the District for all efforts and expenses therefore. (d) Signs. Lessee shall not place or permit to be placed in,upon,about,or outside the Premises and sign, notice, flags, or display of any kind without prior consent of the District. (e) Compliance with Law. Lessee will comply with all applicable laws, permits, statutes, ordinances, rules, governmental orders, regulations, and requirements pertaining to the occupancy and use of the Leased Premises,including without limitation,District Land Use Regulations. Lessee shall not use, nor permit others to use, the Leased Premises for any unlawful or prohibited purpose or purposes except as may otherwise be specifically authorized hereunder. 8. ENTRY AND INSPECTION BY DISTRICT Lessee agrees that District and its directors,officers, employees, agents and authorized volunteers may enter the Leased Premises at any time to inspect the Leased Premises, or to make any changes, alterations or repairs which District in its sole discretion considers appropriate for the protection, improvement or preservation of the Leased Premises, and to post any notice provided for by law or otherwise to protect the rights of District. Nothing herein contained shall be construed to obligate District to make any changes, alterations or repairs to the Leased Premises. 9. PUBLIC ACCESS 10. MAINTENANCE OF IMPROVEMENTS (a) Routine Maintenance. Except as otherwise specifically set forth herein, Lessee shall, at Lessee's sole cost and expense, in a timely manner, maintain and repair all improvements related to agricultural use, whether existing at commencement of the Lease or newly constructed,including roads,fences,gates,barns,buildings,structures,corrals,wells,pumps and pressure systems, spring boxes, pipelines, ponds, and water troughs, without any alterations or additions except as approved in writing by District. Lessee may maintain 7 improvements and appurtenances that need replacement at a minimal operational level pending their replacement or reconstruction with prior written approval of District. Lessee (b) Emergency Road Repairs. Lessee may perform limited emergency repairs to any road that is impassable for uses authorized hereunder. Lessee must make a reasonable, good faith effort to notify District prior to commencing emergency work undertaken pursuant to this section."Emergency"for purposes of this section shall mean imminent danger to the health or safety of humans, the natural resource values of the Leased Premises, water bodies or structures,or to livestock permitted on the Leased Premises hereunder. All emergency work undertaken pursuant to this section shall be performed,to the maximum extent feasible,in a manner consistent with District road repair standards. No material may be permitted to enter waterways. Lessee shall be responsible for remediation of any emergency road repair work, as such may be ordered by District or by lawful regulatory authority, including proper permitting,associated fees and charges and for any fines levied. Lessee shall not be entitled to reimbursement or rent credit for any such emergency repairs. (c) Failure to Perform. In the event of failure,neglect, or refusal of Lessee to do or perform work,or any part thereof,or any act or thing in this Lease provided to be done and performed by Lessee, the District shall, at its option, have the right to do and perform the same, and Lessee hereby covenants and agrees to pay the District the cost thereof on demand. 11. ALTERATIONS Lessee agrees to obtain and fully comply with all applicable permits, authorizations, laws, ordinances, and regulations, and to obtain the prior written consent of District before making any alterations of, changes in, or additions to the Leased Premises. All alterations, additions and improvements made in,to, or on the Leased Premises, except unattached, movable fixtures, are the property of the District and will remain upon, and be surrendered with, the Leased Premises upon termination of this Lease with those exceptions as shown in Exhibit D. 12. TERMINATION FOR BREACH OR DEFAULT (a) District Right to Terminate for Default. District shall have the right to terminate this Lease at any time upon default of this Lease by Lessee. In the event of such earlier termination by District, Lessee shall be allowed thirty (30) days following the giving by District of written notice of termination to Lessee in which to vacate the Leased Premises. In the event of such early termination,Lessee's sole claim against District shall be to a pro-rata refund of Rent and EMMF actually paid in advance. (b) Default. The occurrence of any of the following shall constitute a material default under and breach of this Lease by Lessee: 1) Any failure by Lessee to pay the Rent or any other monetary sums required to be paid hereunder(where such failure continues for three(3)business days after written notice to quit or pay rent by District to Lessee). 2) The abandonment of the Leased Premises by Lessee. 3) A failure by Lessee to observe and perform any other provision of this Lease to be observed or perfonned by Lessee, where such failure continues for thirty (30) days after written notice thereof by District to Lessee;provided,however,that if the nature of the default is such that the same cannot reasonably be cured within said thirty(30)day period, Lessee shall not be deemed to be in default if Lessee shall within such period commence such cure and thereafter diligently prosecute the same to completion. 8 i 4 The makingb Lessee of an general assignment or general arrangement for the benefit of Y any � g creditors;the filing by or against Lessee of a petition to have Lessee adjudged a bankrupt or of a petition for reorganization or arrangement under any law relating to bankruptcy(unless, in the case of a petition filed against Lessee,the same is dismissed within sixty(60)days); the appointment of trustee or receiver to take possession of substantially all of Lessee's assets located at the Leased Premises or of Lessee's interest in this Lease,where possession is not restored to Lessee within thirty (30) days; or, the attachment, execution or other judicial seizure of substantially all of Lessee's assets located at the Leased Premises or of Lessee's interest in this Lease,where such seizure is not discharged within thirty(30)days. Lessee agrees that in the event of the occurrence of an of the above-specified Y P circumstances, then this Lease, or any interest in or to the Leased Premises, shall not become an asset in any of such proceedings. (c) Remedies. In the event of any material default or breach by Lessee,District may,at any time thereafter,and without thereby limiting District in the exercise of any right or remedy,at law or in equity,that District may have b reason of such default or breach: Y Y 1) Maintain this Lease in full force and effect and recover the Rent and other monetary charges as they become due,without terminating Lessee's right to possession irrespective of whether or not Lessee has abandoned the Leased Premises. In the event District elects not to terminate the Lease,District shall have the right to attempt to re-let the Leased Premises at such rent and upon such conditions and for such a term, and to do all acts necessary to maintain or preserve the Leased Premises as District deems reasonable and necessary without being deemed to have elected to terminate the Lease, including removal of all persons and property from the Leased Premises. Such property may be removed and stored in a public warehouse or elsewhere at the cost of and for the account of Lessee. In the event any such re-letting occurs, this Lease shall terminate automatically upon the new Lessee taking possession of the Leased Premises, notwithstanding failure by District to elect to terminate the Lease initially. District at any time during the Term of this Lease may elect to terminate this Lease by virtue of such previous default of Lessee. 2) Terminate Lessee's right to possession by any lawful means,in which case this Lease shall terminate and Lessee shall immediately surrender possession of the Leased Premises to District. In such event District shall be entitled to recover from Lessee all damages incurred by District by reason of Lessee's default,including without limitation thereto,the following: (a)the worth at the time of award of any unpaid Rent which has been earned at the time of such termination; plus (b) the worth at the time of award of the amount by which the unpaid Rent which would have been earned after termination until the time of award exceeds the amount of such rental loss that is proved could have been reasonably avoided;plus(c)any other amount necessary to compensate District for all the detriment proximately caused by Lessee's failure to perform any obligations under this Lease or which in the ordinary course of events would be likely to result therefrom;plus(d) at District's election,such other amounts in addition to or in lieu of the foregoing as may be permitted from time to time by applicable State law. Upon any such re-entry District shall have the right to make any reasonable repairs,alterations or modifications to the Leased Premises, which District,in its sole discretion,deems reasonable and necessary. As used in(a)above, the"worth at the time of award"is computed by allowing interest at the rate of ten percent (10%)per annum from the date of default. As used in(b),the"worth at the time of award" 9 is computed by discounting such amount at the discount rate of the U.S.Federal Reserve Bank at the time of award plus one percent(1%). The term"Rent,"as used in this Section, shall be deemed to be and to mean the Rent to be paid pursuant to Section 4 hereof and all other monetary sums required to be paid by Lessee pursuant to the terms of this Lease. (d) Cumulative Rights. All rights, options and remedies of District contained in this Lease, including but not limited to the rights set out in Section 2(d)herein,shall be construed and held to be cumulative,and no one of them shall be exclusive of the other,and District shall have the fight to pursue an one or all of such remedies and an other remedy or relief which may be ?� p Y Y Y Y provided for by law or in equity,whether or not stated in this Lease. No waiver of any default of Lessee hereunder shall be implied from any acceptance by District of any Rent or other payments due hereunder or any omission by District to take any action on account of such default if such default persists or is repeated,and no express waiver shall affect defaults other than as specified in said waiver. The consent or approval of District to or of any act by Lessee requiring District's consent or approval shall not be deemed to waive or render unnecessary District's consent or approval to or of any subsequent similar acts by Lessee. 13. SURRENDER OF LEASED PREMISES Lessee agrees that upon termination of this Lease to promptly surrender the Leased Premises and all appurtenances to District in the same condition as when received, reasonable use, wear and tear, damage by fire, acts of God or nature excepted, and to remove all of Lessee's crops and personal property from the Leased Premises. 14. ASSIGNMENT AND SUBLETTING Pursuant to the provisions of Civil Code§1995.230,this Lease is personal to Lessee and may not be assigned, sublet or otherwise transferred by Lessee, in whole or in part, in any manner whatsoever without first obtaining the express written consent of District which may approve or disapprove such assignment,sublease or other transfer in its sole discretion based on its review and assessment of the proposed transferee's experience with Agricultural, especially on public lands, general business experience and financial stability on a level comparable to that of Lessee,and proposed transferee's ability to competently and timely perform all aspects of the Plan. 15. INDEMNIFICATION Lessee agrees to indemnify,protect, defend, and hold District harmless from and against any and all claims, losses, damages, demands, liabilities, suits,penalties, costs, expenses(including, without limitation, attorneys' fees), causes of action, claims and/or judgments arising out of or arising in connection with any injury or damage to any person or property including,without limitation, District and its directors, officers, employees, agents volunteers, and guests from any cause or causes whatsoever while in,upon or in any way connected with this Lease, the Leased Premises, or its appurtenances during the Term of the Lease. 16. INSURANCE Lessee agrees to obtain, and keep in force during the term of the Lease,all at Lessee's own cost and expense, a policy or policies of Commercial General Liability Insurance and Business Auto Coverage insurance,each in an amount of not less than$2,000,000.00 aggregate and per occurrence or accident for all covered losses. Such policy or policies shall name District as an additional insured,and evidence of such endorsement,by a duly executed Certificate of Insurance(ACORD 25- 10 S,or a successor or comparable form,subject to prior approval by District)shall be provided District within ten(10)days of execution hereof and shall be updated thereafter as necessary. Each of the policies must contain a provision that such policy will not be cancelled or materially changed without thirty(30)days prior written notice to District. Lessee shall also comply with all applicable statutory worker compensation requirements. Upon request by District, Lessee shall direct his insurer or insurance agent to furnish District with a copy of any policy required by this Lease, certified to be a true and complete copy of the original. 17. ABANDONMENT Lessee shall be deemed to have abandoned the Leased Premises if Lessee fails to pay any rental amount due District at the times or in the manner provided, fails to observe and perform any of the other covenants or conditions of this Lease,where such failure to observe or perform continues for a period of fifteen(15)days after written notice by District to Lessee,or ceases active Agricultural use of the Leased Premises for a continuous period of sixty(60)days during a Agricultural Season. In the event Lessee is deemed to have abandoned the Leased Premises, any prepaid Rent shall belong entirely to District and shall not be refunded, in whole or in part, to Lessee. 18. WAIVER OF RELOCATION BENEFITS Lessee specifically waives any and all rights to relocation benefits or assistance that might otherwise be available to Lessee upon termination of this Lease(for any reason or under any circumstances) including,but not limited to,those authorized under California Government Code§7260 et seq. or otherwise. 19. UTILITIES District shall have no responsibility or liability of any kind with respect to any utilities that may be on or about the Leased Premises. Lessee shall have the sole responsibility to locate such utilities and to protect them from damage. Lessee shall make all arrangements directly with utility companies for delivery, and shall timely pay for any and all utilities and services furnished to or used by Lessee, including without limitation,gas,electric,water and telephone service for all deposits,connection, installation and usage charges. 20. NO RIGHT TO REPAIR AND DEDUCT No residential tenancy is created by or permitted hereunder,and Lessee expressly waives the benefit of any existing, or subsequently enacted or set out, law,judicial or administrative decision, that might otherwise permit Lessee to make repairs or replacements at District's expense,or to terminate this Lease because of District's failure to keep the Leased Premises, improvements, or any part thereof, in good order, condition and repair, or to abate or reduce any of Lessee's obligations hereunder on account of the Leased Premises or improvements or any part thereof being in need of repair or replacement except as is specifically authorized pursuant to Section 4(c)hereof. Without limiting the foregoing,Lessee expressly waives the provisions of California Civil Code§1932 or any similar laws with respect to the right of Lessee to terminate this Lease. 21. GENERAL PROVISIONS (a) Amendments;Entire Agreement. Neither this Lease nor any term or provision hereof may be changed, waived, discharged or terminated except by a written instrument signed by the Parties hereto or as otherwise permitted hereunder. This Lease, including the Exhibits 11 hereto,contains the entire agreement between the Parties and supersedes all prior written or oral negotiations, discussions, understandings and agreements. The Parties further intend that this Lease shall constitute the complete and exclusive statement of its terms and that no extrinsic evidence whatsoever (including prior drafts of this Lease or the Plan and any changes therefrom) may be introduced in any judicial, administrative or other legal proceedings involving this Lease. Lessee hereby acknowledges that neither District, nor District's directors, officers, employees or agents, have made any representations or warranties with respect to the Leased Premises or this Lease except as expressly set forth herein,and no rights,easements or licenses are or shall be acquired by Lessee by implication or otherwise unless expressly set forth herein. b Severabili . If an provision of this Lease or the application thereof to an person,entity or O tJ' Y p Pp Y p t3' i circumstance shall,to any extent,be invalid or unenforceable,the remainder of this Lease,or the application of such provision to persons,entities or circumstances other than those as to which it is invalid or unenforceable,shall no be affected thereby,and each other provision of this Lease shall be valid and enforceable to the fullest extent permitted by law. (c) Time. Time is of the essence to every term and condition hereof to which time is a material factor. (d) Governing Law and Venue. This Lease shall be construed pursuant to California law and proper venue for all purposes shall be in the County of Santa Clara. (e) Attorneys' Fees; Costs of Suit. If legal action shall be brought by either of the parties,the party prevailing in said action shall be entitled to recover from the party not prevailing the costs of the suit and reasonable attorney's fees. For purposes of this Lease,reasonable fees of attorneys employed by District shall be based on the fees regularly charged by private attorneys with an equivalent number of years of experience in the subject matter area of the law and actively practicing within the jurisdiction of District. (f) Holding Over. Lessee specifically waives the provisions of Code of Civil Procedure §1161(2). Any holding over after expiration of the Term with the express written consent of District shall be construed to automatically extend the Term of this Lease only on a month- to-month basis. All other terms,conditions and covenants of the Lease shall remain in effect during the hold over period so far as applicable. (g) Notices. Wherever this Lease provides for notices between the parties,or wherever the law requires or gives the right of serving a notice,the same shall be in writing and either served personally or sent by registered or certified mail, postage prepaid and addressed to the appropriate party as shown in the Summary. District and Lessee may at any time, in the manner provided herein, change the place or person designated for receiving notice. I 12 IN WITNESS WHEREOF the parties hereto subscribe their names. DISTRICT: LESSEE: Stephen E. Abbors, General Manager Mariano Ochoa Date: Date: Attest: Michelle Radcliffe District Clerk Approved as to form: Susan Schectman, General Counsel 13 i EXHIBIT A TO AGRICULTURAL LEASE Lobitos Ridge Farming Grounds Management Plan (under separate cover) 14 EXHIBIT B Summary of Lobitos Ridge Farming Ground Management Plan Recommended and Required Practices FARMING TECHNIQUES Recommended 1. California Certified Organic Farming(CCOF) 2. Organic growing techniques Required I. Best Management Practices(BMPs) methods as defined by the University of California Cooperative Extension Service and the USDA Natural Resources Conservation Service. 2. Integrated Pest Management(IPM) techniques, as defined by the crop specific University of California Cooperative Extension Service if conventional farming techniques are employed along with BMPs. 3. District notification and District Pest Control Advisor approval prior to application of any chemical on the site. SOIL MANAGEMENT Recommended 1. Winter cover crops as needed. 2. Vegetative buffer on the south end of the two farming blocks whose width and height is maintained per the Natural Resources Conservation Service(MRCS) standards. Required I. District notification and approval before any grading can be performed anywhere on the site. 2. No channeling of water. 3. Soil not worked when wet or in late fall. 4. Amend soil per nutrient soil analysis. SANITATION Required I. Compliance with state and federal laws governing the health and sanitary practices for farm labor. 2. Weeds will be controlled based on farming methods agreed upon by the District and Lessee(organic or conventional). 3. All trimmings and culls that result from product processing will either be plowed-down in the fields, composted, or hauled off-site. 4. Manure will not accumulate in confined areas. Areas need to be cleaned, manure stored in a covered manure bin and hauled off-site when the bin reaches capacity. 5. Garbage and refuse shall be kept in tightly closed containers and disposed off-site. 15 OTHER SITE-SPECIFIC ISSUES Recommended Agricultural Irrigation and Water Use 1. Attention needs to be given to the rainwater runoff from Purisima Creek Road and to the lower contour area at the south end of the west farming block to assure erosion does not occur. Roads and Parking Areas 2. Native grasses may be planted but not irrigated in the septic system and leach field zones. Required Agricultural Irrigation and Water Use 1. Lessee should plan their cropping program and water pumping from the creek based on the adjudication for the property of up to 10,900 gallons per day as a second priority water right when Purisima Creek flows at least 0.75 CFS, (336 gpm) as measured at the Upper Purisima Creek Road Bridge. 2. Lessee is responsible for the operation, maintenance, and repair of the pumps and buried pipelines, and for any field application hardware necessary to irrigate crops. 3. Lessee to use drip to micro irrigation emitters or sprinklers for irrigation. Furrow or tape, g P g flood applications are not permitted. 4. Lessee to assure that the water application does not cause erosion and that there is no irrigation water runoff into Purisima Creek. 5. Lessee will comply with all water regulations including those of the Regional Water Quality Control Board. On-site Processing of Agricultural Products 1. Lessee is required to obtain written consent from the District to process agricultural products on-site. a. All waste water will be properly treated, filtered and disposed of and not allowed to run into Purisima Creek. b. All crop residues will be returned to the fields. c. Processing area will be cleaned daily. Non-Farming Areas On-site 1. Three barns on-site shall be maintained by Lessee. 2. No structures may be constructed, altered, or removed without prior written consent of the District. 3. Portable storage containers may be utilized only with District's prior written consent. Environmental Compliance l. Storage of petroleum products will comply will state and federal regulations with respect to quantities and containment. 2. Lessee to use extreme care to avoid spills of petroleum products during tractor and equipment repair. 3. Lessee to complete major overhauls and repairs to tractors and equipment offsite. 4. Any materials registered with the Environmental Protection Agency will require special storage conditions per the label of that product. 16 5. Any spillage of petroleum products or agro-chemicals shall immediately be reported to the District and the county, state or federal agency. Roads and Parking Areas 1. Lessee to assure that vehicle or equipment use does not cause erosion to driveways supporting the agricultural buildings 2. Areas over the septic systems and leach fields shall not be planted. Nor shall vehicles park or transverse these areas. Riparian Area 1. No farming activity may be undertaken in the riparian area noted in Exhibit 2. 2. Any activity, except for vegetative buffers, must beset back ten(10) feet from the northern edge of the tree line of the riparian area. GENERAL SITE APPEARANCE Required 1. Roads should be well maintained and erosion from runoff limited. 2. Trees outside the riparian area should be maintained and trimmed. 3. Weeds must be controlled either by mowing, grazing, flaming or the use of an approved herbicide. 4. Tractors and equipment garaged or stored. 5. No non-operating vehicles on-site. OTHER ITEMS Recommended 1. Site improvement program proposed by Lessee may be considered in exchange for rental credits. MONITORING PLAN Required 1. Semi-annual reviews of site and Lessee's operation by District staff and District Pest Control Advisor. 17 Exhibit C CALCULATION OF BIANNUAL RENT The Lease Summary specifies the Rent to be paid by Lessee. The rent for the 7.63 acres of Lobitos Ridge Farming Grounds is $275 per year per acre. Please refer to the calculation below for the biannual rent payment: $275 x 7.63 = $2,098.25/2 = $1,049.125 —$1,049 Please refer to the calculation below for the biannual Environmental Management/Mitigation Fee of$25 per year per acre: $25 x 7.63 =$190.75/2 = $95.375 — $95 18 Exhibit D Lessee Improvements I i I I i 19 Midpeninsula Regional ' Open Space District w i R-11-106 Meeting 11-30 November 9, 2011 AGENDA ITEM 5 AGENDA ITEM Approve the Lease and Management Agreement with Peninsula Open Space Trust for the October Farm property as an addition to Purisima Creek Redwoods Open Space Preserve, located at 2200 Lobitos Creek Road in unincorporated San Mateo County(San Mateo County Assessor's Parcel Numbers 066-290-010, -030, and-050) and Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) GENERAL MANAGER'S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA), as set out in this report. 2. Authorize the General Manager to sign the Lease and Management Agreement for the October Farm Property with Peninsula Open Space Trust (POST). 3. Adopt the Preliminary Use and Management Plan contained in this report, including naming the property as an addition to Purisima Creek Redwoods Open Space Preserve. SUMMARY The Midpeninsula Regional Open Space District (District) is proposing to enter into a lease and management agreement with POST to manage the October Farm Property recently purchased by POST. The following report presents a description of the POST(October Farm) Property, a Preliminary Use and Management Plan, the environmental review, the terms and conditions, and the financial impacts of the proposed transaction. DISCUSSION The 270-acre POST (October Farm)property being considered for lease by the District is located next to Purisima Creek Redwoods Open Space Preserve(Preserve) off Lobitos Creek Road, approximately 1.5 miles east of Highway 1 (Cabrillo Highway) and approximately nine miles southeast by road of the city of Half Moon Bay. POST purchased the property in July of 2011. The property is within the Coastside Protection Area, an area that was annexed into the District boundaries in 2004. I R-11-106 Page 2 Although the property described in this report includes a proposed lease and management agreement, and does not include purchasing the property at this time, District staff considers the property an important candidate for future purchase. Assuming purchase funds are available, staff anticipates presenting this matter to the District's Board of Directors in the future for a decision about whether to purchase the property after consulting with coastal agencies, organizations, and knowledgeable individuals as required by the Coastal Service Plan, after completing any required environmental review, and after a public meeting of the District's Real Property Committee. Property Description The POST(October Farm)property would provide a natural extension of the public open space preserve system since it is located immediately across Lobitos Creek from the University of California Elkus Uplands addition to Purisima Creek Redwoods Open Space Preserve(the Preserve)purchased by the District in 2009 (see R-09-91). Addition of the property to the preserve system would leverage the District's prior investment in the conservation of the Lobitos Creek watershed, and ensure that the local constituencies have influence over the future watershed management and restoration actions, such as anadromous fish habitat enhancement. This property is also important in terms of scenic viewsheds, wildlife corridors and agricultural resource preservation. The Bay Area Open Space Council's Conservation Lands Network identifies the POST (October Farm)property as "Essential to Conservation Goals", indicating that it is an essential component of a network of conservation lands for biodiversity preservation. The coastal landscape of the POST (October Farm)property consists of grazed rolling grasslands, steep brushy canyons, and lush creek corridors. Rising to a height of approximately 845 feet, the property possesses unparalleled views of the coastline and the western Santa Cruz Mountains. It includes the lower portion of Irish Ridge, a prominent ridgeline extending from the Preserve west to the coastal lowlands, separating the watersheds of Lobitos Creek to the north and Tunitas Creek to the south. This ridgeline is central to the open, rural landscape of the region, whether seen from the Preserve or Highway 1 and the coastal lowlands below. With approximately 3/4 mile of perennial stream frontage, three ponds, and several seeps, the property possesses significant habitat, watershed and riparian values. Forming the northwestern property line, Lobitos Creek is a free-flowing stream known to host steelhead trout despite the presence of two known fish passage barriers at Verde Road and Highway 1. Pockets of spawning gravels and young-of-the-year steelhead or resident rainbow trout were observed in a recent California Department of Fish and Game(CDFG) stream survey. According to CDFG staff, if fish passage barriers were ever removed Lobitos Creek has excellent restoration potential for the benefit of steelhead trout. Rodgers Gulch, which flows into Lobitos Creek, forms the southern property line. The seasonal ponds provide potential breeding habitat for the rare and threatened California red-legged frog. Vehicular access is directly from Lobitos Creek Road which bisects the property. In general, the existing seasonal ranch roads on and accessing the property, are in good condition, and do not show signs of significant soil erosion. R-11-106 Page 3 Prior to POST's recent purchase, the property was owned by the Rapley family who had occupied the property for over 20 years. Until September 2011, the ranch was used for residential purposes, and for beef cattle grazing, organic eggs, organic greenhouse tomatoes and vegetables taken to the Half Moon Bay Farmer's market. Water for cattle is provided at the property's two spring-fed stock ponds. The October Farm property has a small corral facility with water troughs located on the property along Lobitos Creek Road which may be useful in managing grazing on other portions of the Preserve. Adequate fencing is present along the property perimeter. In 2009, the former owner grew organic vegetables on about 0.25 acre near the pond located across Lobitos Creek Road from the residence. Since the former owner's cattle, row crop, and greenhouse agricultural operations ceased prior to POST's purchase, no agricultural uses currently occur on the property. A number of existing farm-related structures and improvements are found along Lobitos Creek Road, with no structures on the northern side of the property. Minimal agricultural irrigation infrastructure is present, and windmill and generator-powered water pumps draw water from the underground aquifer. Buildings on the property include a one-story single family residence with three bedrooms and three bathrooms (2,295 square feet), which was renovated in 2007, a barn with second story apartment in fair condition, a two-car garage, a greenhouse, a 2,100 square foot historic barn and several wood-frame sheds of varying sizes. The residences are served by a septic tank and leach field. Both residences are currently unoccupied. USE AND MANAGEMENT Planning Considerations The current San Mateo Count General Plan designation for the property is Agriculture and Y g p p Y � Open Space. The County zoning is Planned Agricultural District/Coastal Development (PAD/CD) (approximately 245 acres) and Resource Management/Coastal Zone(RM/CZ) (approximately 25 acres). Adjacent private properties to the northeast, southwest and south are also zoned PAD/CD. The property is comprised of three legal parcels and has a potential development density of three residential sites. Further residential development would be feasible, as much of the property is accessible and there are many relatively level building sites along or near ridge tops. Within close proximity are numerous homes visible from Lobitos Creek Road on one to 180-acres of land. According to the California Department of Conservation's Farmland Mapping and Monitoring Program (FMMP) 2008 update, the property contains approximately 167 acres of Grazing Land, and 114 acres of Other Land (steep scrubland unused for agriculture). The whole property is currently subject to a Williamson Act contract with San Mateo County. San Mateo County soils maps show that only three small isolated plots meet the County Local Coastal Plan/District Coastal Service Plan definition of"Prime Agriculture"moderately suited to the cultivation of truck and field crops. These areas do not appear to have been recently used for cultivated crops. The District commissioned a Phase I Environmental Site Assessment prior to POST's purchase and District staff has conducted due diligence investigations and inspections of the property, R-11-106 Page 4 including a review of San Mateo County's property records and files. No information of concern was noted in reviewing this information. With the passage of time, two unpermitted dump sites containing organic and metallic debris had accumulated on the property. One site was removed by the former owner, and the other was recently removed and restored by POST, with oversight and support from District Real Property, Operations and Planning Department staff. Based upon review of the property disclosure documents and San Mateo County's property records and files, staff is satisfied that no underground storage tanks or other hazardous conditions exist on the October Farm property. Preliminary Use and Management Plan (Next Steps) The principal purpose of the Preliminary Use and Management Plan is to establish a status quo approach to land management to be effective while the District is leasing the property. This plan outlines the uses that can occur on this property in the near term, the management methods for ensuring their compatibility with each other and with neighboring properties. It also outlines actions to protect and balance the property's agricultural and natural resource potential, and initiate activities needed to inform future management. The Preliminary Use and Management Plan below will take effect upon the signing of the Lease and Management Agreement, and remain effective until a subsequent plan is approved by the Board of Directors. The Preliminary Use and Management Plan includes continuation of residential uses,preparing agricultural plans, posting signs, and securing the site, as described more fully below. All mitigation measures contained in the Coastside Environmental Impact Report(EIR) are incorporated into this Preliminary Use and Management Plan. Public Access: Closed to public use. Issue tenant and neighbor permits on a case-by-case basis allowing hiking use consistent with historical use patterns. Signs and Site Install private property, closed area and preserve boundary signs where Security: appropriate. Structures and Rent the single family residence and associated premises under District Improvements: month-to-month residential rental agreements. Maintain the other structures in usable condition. Maintain the existing water system providing domestic, irrigation, and stock watering in serviceable condition. Resource Conduct a detailed resource assessment of the property, covering such topics Management: as vegetation management and special status species. Conduct other interim invasive plant and animal management activities consistent with the District's policies and practices. Rangeland Prepare a Rangeland Management Plan in accordance with the District's Management: Coastside Service Plan and the District's Grazing Management Policy. Present the Rangeland Management Plan for review and approval by the District Board of Directors. Rent the grassland areas for cattle grazing on a short-term interim basis until a Rangeland Management Plan and lease is developed for the property. R-11-106 Page 5 Agricultural Further assess suitability and feasibility of the property for ongoing Resources: agricultural crop cultivation in consultation with knowledgeable Coastside organizations, and if warranted prepare an Agricultural Production Plan in accordance with the District's Coastside Service Plan and the District's Agricultural Policies for review and approval by the District Board of Directors. Patrol: Routinely patrol the property. Wildfire Fuel Implement standard District-wide wildfire fuel management measures. Management: Fences and Install fences and gates as necessary to prevent unauthorized vehicular entry Gates: at the property boundaries. Roads and Keep existing primary roads for seasonal use. Implement maintenance and Trails: minor erosion and sediment control measures for access roads in accordance with District and Service Plan standards. Coastside Operate and manage the property in conformity with the provisions of the Service Plan: Service Plan for the Coastside Protection Program, and the mitigation measures adopted pursuant to the Coastside Service Plan Environmental Impact Report. Site Safety No evidence of any recognized environmental condition has been found on Inspection: the property that has not already been corrected. As with every situation involving older structures and past agricultural use, perform a thoughtful analysis of the specific working conditions before all future maintenance and repairs. Name: Name the property as an addition Purisima Creek Redwoods Open Space Preserve. Dedication: Withhold dedication of the property as open space at this time. CEQA COMPLIANCE Project Description The proposed project consists of the lease and management of a 270-acre private property by the District for open space preservation purposes, and the concurrent adoption of a Preliminary Use and Management Plan to manage the property as part of the District's Purisima Creek Redwoods Open Space Preserve. The District would manage the property under the terms of a lease and management agreement that keeps the land in a natural condition and closed to the public. The two residences will continue to be rented, cattle grazing would continue to occur, and minor R-11-106 Page 6 maintenance and repair of the existing improvements would occur. Grazing and agricultural resource management plans would be prepared. In accordance with the Coastal Service Plan, the project incorporates all of the Coastside EIR mitigation measures that apply to lease and management agreements within the Coastside Protection Area and is subject to the Coastal EIR mitigation monitoring program. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA under Article 19, Sections 15301, 15262, and 15061(b)(3) of the CEQA Guidelines as follows: Section 15301 exempts operation,repair,maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Under the terms of the Lease and Management Agreement and the proposed Preliminary Use and Management Plan, there will be no expansion of use, and the property will remain in a natural condition and closed to public use. Section 15262 exempts a project involving only feasibility or planning studies for possible future actions which the agency has not approved, adopted, or funded. The project calls for further planning studies regarding changes to rangeland or agricultural resource management. No decisions are being made now about future physical changes to use,management or improvements on the property. The project is also exempt under Section 15061(b)(3), as there is no possibility the actions may have a significant effect on the environment. TERMS AND CONDITIONS The POST (October Farm) property is subject to a Memorandum of Understanding between the San Mateo County Farm Bureau and the Midpeninsula Regional Open Space District. In accordance with this memorandum, District staff has consulted with staff of the Farm Bureau on the proposed Lease and Management Agreement with POST for the 270-acre October Farm property. Lease and Management Agreement Under the Lease agreement, the District will patrol and manage the property in accordance with the requirements of the Preliminary Use and Management Plan. In addition, the Lease provides for the District to assume all property management responsibilities of renting the residential improvements and collecting rents under the District's Property Management Program. District staff will also pursue renting the grassland areas for cattle grazing on an interim basis until a Rangeland Management Plan is developed for the property. The District will rent the residential improvements on a month to month basis as a private residence under the General Manager's authority. A lease fee of$5,002 will be charged to the District by POST. The District's General Manager will have the authority to extend the lease for an additional one-year term. Any i R-11-106 Page 7 extension of the lease term would be reported back to the Board at the next available meeting as an informational item. FISCAL IMPACTS Current Coastside Protection Area Fiscal Considerations The property is located within the service area of San Mateo County Fire,but not the La Honda- Pescadero Unified School District. However, under the terms of the District/County Fire agreement, the District is not required to pay the County Fire fees when managing a property under a Lease and Management Agreement. The Coastside Protection Program included a Fiscal Analysis conducted by Economics Research Associates confirming the feasibility of implementing that Program. To ascertain whether the conclusions made in the Fiscal Analysis are valid for this particular project, staff has researched the specific site conditions and expected costs associated with the proposed purchase and subsequent management of the property. This site assessment indicated that acquisition and management costs for the POST(October Farm) property are expected to be consistent with the Fiscal Analysis projections. Furthermore, staff assessed the costs associated with this project and compared them to the Controller's most recent 15-year projections of cash flow, property tax revenue and operating expenses. Staff therefore concludes that purchasing and managing this property will not result in any significant impact to the District's existing services, and that the District has the resources to sustain the lease and management of the property for the specified term. PUBLIC NOTICE Property owners adjacent to or surrounding the subject property, agenda subscribers, individuals requesting notification of proposed Coastside and Preserve projects, and Coastside public officials, community-interest groups, non-profit land trusts, conservation-oriented organizations, elected officials, government agencies and government-sponsored organizations within the Coastside Protection Area have been mailed written notice of the proposed lease and management agreement. The agenda and this report have been made available on the District's website. Accordingly, all notice required by the Brown Act and the Coastal Protection Program has been provided. NEXT STEPS Upon approval by the District Board of Directors, the General Manager will execute the lease and management agreement and return one original agreement to POST for its records. The District's Skyline Field Office will include the property into the patrol and management of Purisima Creek Redwoods Open Space Preserve. District property management staff will rent the residences. Staff will also rent the property for cattle grazing on a short-term basis, and prepare a Rangeland Management Plan for the property R-11-106 Page 8 Attachments: 1. Map Prepared by: Sandy Sommer, Senior Real Property Planner Michael Williams, Real Property Manager Contact person: Michael Williams, Real Property Manager Graphics prepared by: Alex Roa, Planning Intern j eS\Carlos 1 Qa Half Moon Bay { ` Fa 1 Qom` rea of tail l s M.Coucty E ' N � � �,tea �w � sluts @ a d IL 5 dy �� -c •1 ,'�P J 3 3. d r• , e - � /✓ L7• Open Space Pres&-- YkTHunttas Cf' V Location Map, POST (October Farm) Property Midpeninsula Regional POST (October Farm) Property Watershed Land Private Property Open Space District MROSD Preserves Other Public Agency (MROSD) Other Protected Open Space Non MROSD Conservation Q or Park Lands or Agricultural Easement August, 2011 I a Mile 10 A 0 0.5 While the Di5trict staves to use the best avaitabte digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. _................... ' Midpeninsula Regional ' Open Space District R-11-109 Meeting 11-30 November 9, 2011 AGENDA ITEM 6 AGENDA ITEM Authorization to Amend a Contract with Restoration Design Group, LLC (RDG) for an Additional $16,000 to Provide Additional Graphic and Design Consulting Services for the Mount Umunhum Environmental Restoration and Public Access Project AD HOC COMMITTEE RECOMMENDATION Authorize a contract amendment with RDG for an additional $16,000 to provide additional graphic and design services for the Mount Umunhum Restoration and Public Access Project (Mt. Um Project) for a total contract amount not to exceed $56,000. SUMMARY Staff contracted with RDG in October 2010, and the Board approved an amendment in November 2010, to provide conceptual designs and graphic illustrations to support the Mt. Um Project. RDG provided exemplary design and graphic services on an extremely accelerated schedule including the"Theme" graphics, vignettes, and Google Earth oblique concept plans for the public meetings held on September 30, November 17, and December 9, 2010 (Exhibit A). The Sierra Azul/Bear Creek Redwoods Ad Hoc Committee (Ad Hoc Committee) supports staff s request to amend RDG's contract to provide focused drawings of the various radar tower options, similar to their previous drawings that proved to be integral to the success of the public meetings. The Ad Hoc Committee approved staff s recommendation to amend the contract at their meeting on October 24, 2011. DISCUSSION The planning process has been underway to develop public access facilities at Mount Umunhum, which may include regional trail connections, new loop trails, benches, and interpretive signage, among other amenities. Throughout the process, it has become clear that the fate of the radar tower has produced the strongest and most widely dispersed opinions among the public, staff, and agencies. To guide the discussion and reach an ultimate decision on the fate of this feature, staff and the Board would greatly benefit from well-illustrated visuals that enable a clear and unified understanding of each option and configuration. RDG has proven that they not only have the capability of rendering these graphics, but also a genuine enthusiasm for the project, as evidenced by their work under the previous contract. By continuing to work with RDG, the R-11-109 Page 2 District also benefits from retaining a consistent look and feel for the Mount Umunhum graphics across all the public meetings and in the final site plan document, as well as a fiscal benefit by building on prior work completed by RDG. The District already has several graphics of the radar tower, drawn by RDG, from which to expand, included at the end of this report. FISCAL IMPACT Staff negotiated a contract amendment with RDG not to exceed $16,000, which would bring their total contract amount to $56,000. Cost for this amendment is included in the Planning Department budget for this fiscal year and includes all work done by structural engineers and cost estimators under subcontract to RDG. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE Retention of design consultants to prepare planning documents and displays does not constitute a project and Quality t Q ) under the California Environmental ualit Act CE A . NEXT STEPS Upon Board authorization, the General Manager will amend the contract with RDG for an additional $16,000 for a contract amount not to exceed $56,000. Staff will work closely with RDG to design and prepare graphic materials for review by the Ad Hoc Committee in early 2012, and for subsequent presentation to the full Board. ATTACHMENTS 1. Examples of previous design and graphic work by RDG Prepared by: Meredith Manning, Senior Planner Contact person: Same as above I� i i'RAOAfZ PWFR F-LTW 'ATIW SQL"Y7A CC �'A�t.1.5 . r... -_ _ _ ,,,. -► r �-A r. .. •ck r AI ----�. . - Y_ ' ;,,-• .,�, a �, .vV�'���lr ETA rC.'��G•'•C- " -�,~ v 7'.�/i'�'� J r ,= • r f We tiSfit, • _ T1 T 1� -IPA q .r ., ♦per .f -94� y�/ _ CTNn© -N�l�L�a .L.fviadru�lll _ _ Midpeninsula Regional Open Space District R-I 1-108 Meeting 11-30 November 9, 2011 AGENDA ITEM 7A AGENDA ITEM Approval of the Administration and Budget Committee recommendations for the Fiscal Year (FY) 2011-12 Midyear Budget ADMINISTRATION AND BUDGET COMMITTEE RECOMMENDATIONS 1. Receive the Controller's FY2014-12 Midyear Financial Review for the five month period, April 1, 2011 thru August 31, 2011. 2. Adopt the Committee's recommendation to approve the proposed FY2011-12 Midyear Budget. SUMMARY The Administration and Budget Committee (Committee) met with the General Manager, Controller, and staff on October 6, 2011, to review the Controller's report regarding the District's FY2011-12 financial position and the proposed FY2011-12 Midyear Budget and Action Plan updates. The FY2011-12 property tax revenue forecast remains flat and has dropped $21,000 to $27,619,000 from the Adopted Budget. Total FY2011-12 Midyear budgeted expenditures decreased $525,079 or(1.2%) to $42,891,829. This decline is due to Operating Expenses decreasing by $72,171 or(0.5%) from the Adopted Budget, and Planning and CIP projects decreasing $462,058 or(9.1%). Capital Expenditures (CapEx) remain at 7.8%of property tax revenue, below the 10.5% guideline maximum. DISCUSSION The FY2011-12 Annual Budget of$43,416,908 was adopted by the Board of Directors on March 23. 2011, with a property tax revenue forecast of$27,640,000 (Report R-1 1-46). The District's Midyear Budget and Action Plan is a review of the five-month period April— August, 2011 and includes updates on the property tax revenue forecast and changes in District projects, priorities, and emphasis for the remaining fiscal year. The FY2011-12 Action Plan reflects an increase in the number of Key Projects that increased from 96 projects to 105 projects, and includes the District-wide Strategic Plan and Integrated Accounting and Finance System (IAFS) implementation. For more information on the FY2011-12 Action Plan projects, refer to Board Item 8B. R-11-108 Page 2 Revenues Property Tax Revenue for FY2011-12 remains essentially flat, having dropped by $21,000 to $27,619,000 from the Adopted Budget. Grant Income for Development Projects dropped $695,000 as a result of deferring the $92 1,000 Federal funding for the Mount Umunhurn remediation and demolition work and its related federal cost reimbursement. The remaining $225,700 in grant income is for the following Planning projects: 0 $52,000 for the Hicks Flat Remediation, * $148,000 for the Big Dipper Fisheries Restoration; * $25,700 for the Thomewood San Francisquito Creek Watershed Restoration Additionally, Peninsula Open Space Trust (POST) will reimburse 100% of the costs for the Mindego Gateway project, for an anticipated total of$175,000 this fiscal year. Total District Expenditures The proposed FY2011-12 Midyear Budget totals $42,891,829, reflecting a decrease of$525,079 or(1.2%) from the FY2011-12 Adopted Budget (Table 1). TABLE I Change 11-12 2011-12 2011-12 Annual vs. 11- Adopted Proposed Mid- 12 Proposed %Change Annual Budget Year Budget Mid-Year from 11-12 Operating Budget: Expenditures (0%Cola) (0%Cola) Budget Annual Salaries 8,198,969 8,127.755 (71,214) MTN)) Benefits 3,368,041 3,406,633 38,592 1.1% Subtotal: Salaries and Benefits 11,567,010 11,534,388 (32,622) (0.3%) Services and Supplies 3,045,864 3,006,315 (39,549) (1.3%) Subtotal: Operating Expense Budget 14,612,874 14,540,703 (72,171) (0.5%) Property Management 209,858 259.509 49,651 23.7% Unanticipated CIP 25,000 175,(00 150,000 600.0% Public Access Facilities 854.500 895,500 41.000 4.8% Stall'Fucilities 752,5(0 533,500 (219,000) (29.1%) Planning Projects 149,500 149,500 0 0.0% Mt. Umunhum 1,091,391 652,133 (439,258) (40.2%) Special Projects 2,211,310 2,216.510 5,200 0.2% Subtotal: Capital Exp.& Property Mgt. 5,294,059 4,881,651 (412,408) (7.8%) Subtotal: Full Operating Budget 19,906,933 19,422,354 (484,579) (2.4%) Land 4-Assoc. Costs 13,78 1#)0 13,74U00 (40,500) (0.3%) Debt Service 9,728,975 9,728,975 0 0.0% District Budget Total-Before Grant Income 43,416,908 42,891,829 (525,079) (1.2%) Grant Income-Acquisition 1,040,0(X) 1,005,0(X) (35,000) (3.4%) Grant Income- Development 921,000 225,665 (695,335) (75.5%) 110STFunding-Development I 175,(XX)i 175,0( District Budget Total-After Grant Income 1 41,455,9081 41,486,1641 30,256 r 0.1% Assumption: FY2011-12 Adopted&Mid-Year Budget: 0% Cola,No AGM R-11-108 Page 3 A. Operating Expenses Overall Operating Expenses (OpEx) dropped $72,171 or(0.50%) from the Adopted Budget, primarily due to: 0 Salary expense decreased of$71,214 or(0.9%) from the Adopted Budget due to staff activity (retirements, vacancies, and leaves of absence); 9 Benefit expense increases of$3 8,592 or I% over the Adopted Budget due to changes in Employee health insurance selections, which resulted in a$52,170 increase, offset by CaIJPIA Worker's Compensation credit of$13,650-, * Unplanned costs of$25,000 for the General Counsel Recruitment and $3)5,000 for temporary staffing resources needed for implementation of the IAFS. The IAFS project plan was received from the consultants after the Annual budget was adopted. B. Fixed Assets and Capital Projects Total Fixed Assets and Capital expenditures decreased by $462,05 8 or(9.1%) from the Adopted Budget and include the following major changes: • The Mount Umunhum Remediation and Site Planning project has decreased $439,258 (40.2%) below the Adopted Budget to $652,133. This is due to necessary additional analysis needed to complete the project Environmental Impact Report, which has delayed commencement of the demolition component of phase 1, now scheduled for FY2012-13. More detail on the Mount Umunhum project can be found in Attachment 8. • The Staff Facilities budget is reduced by $219,000 or(29.1%) from the Adopted Budget to $533,500. This includes a decrease of$95,500 for the South Area Field Office to reflect site design delays after early site investigations indicated insufficient water availability, and a $123,500 decrease in the Skyline Field Office improvements due to the unexpected costs associated with fire code compliance which made the project unaffordable. • The unanticipated Alma College petroleum remediation expenditures of$150,000. • The Mindego Gateway project was added to the Action Plan at $175,000; however, 100%of project cost is to be reimbursed by POST except for$22,000 previously budgeted by the District for the new Mindego Trail component. C. Property Management Property Management expenditures increased $49,651 or 23.7%due to the Silva property reconstruction to repair extensive termite damage. D. Land and Associated Costs The Proposed Midyear Budget for new land expenditures is $13,740,500, a decrease of$40,500 from the FY2011-12 Adopted Budget. For the remainder of FY2011-12, the Real Property Department will continue to focus on purchasing land in the Coastal Protection Area, and continue to fill in the open space greenbelt (including potential property additions to the Sierra Azul, Purisima Creek Redwoods, Miramontes Ridge and El Corte de Madera Creek Open Space Preserves). Additionally, a Lease and Management agreement will be proposed with POST for the October Farm property at Purisima Creek Redwoods Open Space Preserve. In January 2012, the final Carilli parcel R-I 1-108 Page 4 located in the Sierra Azul Open Space Preserve is anticipated to be purchased by POST, and subsequently patrolled by the District under the existing Lease and Management agreement. FISCAL IMPACT Final adoption of the Proposed FY2011-12 Midyear Budget by the Board of Directors will authorize $42,891,829 to fund completion of the District's Action Plan projects and all other District functions for the remainder of the current fiscal year. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE This proposed action is not a project under the California Environmental Quality Act and no environmental review is required. NEXT STEPS The Board determines whether the Committee must meet further to discuss and refine the FY2011-12 Proposed Midyear Budget or other topics. Attachment(s) 1. FY2011-12 Budget Analysis, Operating and Non-Operating 2. Planning Department Midyear Budget FY2011-12 3. Operations Department Midyear Budget FY2011-12 4. Real Property Department Midyear Budget FY2011-12 5. Public Affairs Department Midyear Budget FY2011-12 6. Administration Department Midyear Budget FY2011-12 7. District Controller's Mid-Year Financial Review FY2011-12 and Exhibits A-E 8. Mount Umunburn Project Cost Update FY2011-12 Prepared by: Lynn Tottori, Sr. Management Analyst Kate Dray son, Administrative Services Manager Ana Ruiz, Planning Manager David Sanguinetti, Operations Manager Rudy Jurgensen, Public Affairs Manager Michael Williams, Real Property Manager Gordon Baillie, Management Analyst, Operations Elaina Cuzick, Real Property Specialist Kirk Lenington, Sr. Resource Planner Anna Duong, Deputy District Clerk/Office Manager Contact person: Lynn Tottori, Sr. Management Analyst Kate Drayson, Administrative Services Manager Stephen E. Abbors, General Manager Curt Riffle, Chair, Administrative Budget Committee ATTACHMENT 1 Budget Analysis, Operating and Non-Operating Expenses Budget Analysis "1 2011-12 Change 11-12 Adopted ICI 2011-12 Annual vs.11- Assumptions: FY2011-12: Annual Proposed Mid 12 Proposed %Change 1. 0%Cola, Budget Year Budget Mid-Year from11-12 2. No AGM (0%Cola) (0%Cola) Budget Annual Program 32 Salaries+Benefits 1,475.813_ 1,411,552 (64,261) (4,35%) Program 32 Services+Supplies 55,969 55,969 0 0.00% SUBTOTAL,Operating Expenses 1,531,782 1,467,521 (64,261) (4.20%) Program 32 Fixed Assets 0 0 0 Program 37 Mt.Umunuhum 1,091,391 652,133 439,258 40.25% Program 36 Planning Projects 149,500 149,500 0 0.00% Program 35 Staff Facilities 752,500 533,500 219,000 29.10% Pro ram 34 Public Facilities/Minde o 854,500 895,500 41,000 4.80% iProaram 38 Unanticipated CIP 25,000 175,000 150,000 600.00% TOTAL,All Expenses 4,404,672 3,873,153 (531,519) (12.07%) Salaries+Benefits 6.371,694 6,414,834 43,140 0.68% Services+Supplies 1,858,190 1,812,106 (46,084) (2.48%) SUBTOTAL,Operating Expenses 8,229,884 8,226,941 (2,943) (0.040/6) (Special Projects 1,776,310 1,781,510 5,200 0.29% TOTAL,All Expenses 10,006,194 10,008,451 2,257 0.02% Salaries+Benefits 877,349 859,752 (17,597) (2.01%) Services+Supplies 377,267 377,357 90 0.02% TOTAL,All Expenses 1,254,616 1,237,109 17.507) (1.40%) Salaries+Benefits 639,807 613,124 (26,683) (4.17%) Services+Supplies 129,800 112,900 (16,900) (13.02%) SUBTOTAL,Operating Expenses 769,607 726,024 (43,583) (5.66%) Property Management 209,858 259,509 49,651 23.66°% Debt 9,728,975 9,728,975 0 0.00% Land+Ass.Costs 13,781,000 13,740,500 (40,500) (0.29%) TOTAL,All Expenses 24,489,440 24,455,008 (34,433) (0.14%) Salaries+Benefits 2,202,347 2,235,126 32,779 1.49 Services+Supplies 624,638 647,982 23,344 3.74% SUBTOTAL,Operating Expenses 2,826,985 2,883,108 56,123 1.99% (Fixed Assets 435,000 435,000 0 0.00% TOTAL,All Expenses 3,261,985 3,318,108 56,123 1.72% -_L -- - Operating Budget 14,612,874 14,540,703 (72,171) (0.49%) Property Management 209,858 259,509 49,651 23.66% Unanticipated CIP 25,000 175,000 150,000 600.00% Public Access Facilities 854,500 895,500 41,000 4.80% Staff Facilities 752,500 533,500 219,000 29.10% Planning Projects 149,500 149,500 0 0.00% Mt.Umunhum 1,091,391 652,133 439,258 40.25% Special Projects 2,211,310 2,216,510 5,200 0.24% Amount outside of Operating Budget 5,294,059 4,881,651 (412,408) (7.79% Salaries and Benefits 11,567,010 11,534,388 (32,622) (0.28%) ............. ..................._.....Services and Supplies _ _ _3,045,864 _3,006,315 (39,549) _ _(1.30%) _ - - - - - _ Subtotal(Operating Budget) _ 14,612,87_4 _ 14,540,70_3_ _ (72_171)I_ _ _(0.49%) -----.-.-.-.1.-. _ _ _ -,_,(,_Total Outside O�eratinq Budget•� 5,294,059 4,881,651 - -(412_40_8)I- - -(7_79_/0) Subtotal(Full Operating Budget) _ _ _ _ _ 19,906,932 19,422,354 (484,579) (2.43% - - - - - - - - - - - - - -'r - - -•-Debt - - - - -- 9,728,975 -_-_9,72_8 97_5- - - - -0 0.00% - I---------- _ Subtotal(Includes Debt) _ _ _ _ _ _ _ __2_9,635,908 __2_9,151,32_9 _ (484,579) _(1.64_%) --------- ----------- ---- - --- - L-- Land+Assoc.Costs 13,781,000 13.740,500 (40,500) (0.29% District Budget Total-Before Grant Income 43,416,908 42,891,829 525,079) (1.21%) Grant Income-Acquisition 1,040,000 1,005,000 (35,000) (3.37%) Grant Income-Development 921,000 225,665 (695,335) (75.50%) POST Funding-Development 175,000 175,000 District Budget Total-After Grant Income 41,455,908 41,486,164 30,256 0.07% t't Assumption: FY2011-12 Adopted Annual Budget: 0%Cola,No AGM 10/24/20113:54 PM ATTACHMENT _ $$ % PLANNING 11112 11/12 11/12 11/12 11112 11/12 Change from Change from 2011/2012 BUDGET Adopted Amount % MidYear MidYear Midyear Midyear Budget Comments 11112 11/12 Spent Spent Through Through 30-PLANNING ROLLUP Budget 8/31/11 8/31/11 Increase Decrease Budget Adopted Adopted Salaries and Benefits 4100 GENERAL MANAGER APPOINTEES 1,181,049 425,172 36% 1,666 48,079 1,134,636 Planner 1 vacancy;Staff LOA 46,413 3.9% 4300 RETIREMENT PLANS 261,913 1 97,321 37% 104 10,535 1 251,482 Planner 1 vacancy;Staff LOA-decrPERS 10,431 4.0% Chg in employee medical ins-Choices, 4400 GROUP INSURANCE 138,894 52,802 38% 158 7,591 131.461 empl vacancy&LOAs 7,433 5.4% 4500 STATE MANDATED INSURANCE 2,847 3,483 122% 636 3,483 636 22.3% TOTAL SALARIES&BENEFITS 1,584,703 578,778 1 37%1 2,564 1 66,205 1 1,521,062 (63,641) (4.0)% Services and Supplies 5200 CONTRACT SERVICES 98,875 13,810 14% 2,000 2,000 98,875 5400 LIBRARY AND SUBSCRIPTIONS 400 0 0% 400 5700 UTILITIES 1,100 368 33%1 1,100 5800 POSTAGE 125 21 16% 125 5900 PRINTING AND DUPLICATING 1,900 139 7% 1,900 6100 ADVERTISING 500 0 0% 500 6200 MAPS AND AERIALS 1,910 365 19% 1,910 6300 PRIVATE VEHICLE EXPENSES 2,200 499 22.7% 2,200 6500 BUSINESS MEETING EXPENSES 650 286 44% 650 I 6600 PERSONNEL DEVELOPMENT 6,800 2,679 39% 6,800 6800 COMPUTER EXPENSES<$5000 22,609 10,492 46% 22,609 6900 OFFICE SUPPLIES/SMALL EQUIP 2,250 57 3% 2,250 1 10/24/2011 4:11 PM ATTACHMENT 2 $� % PLANNING 11/12 11/12 11/12 11112 11/12 11/12 Change from Change from 2011/2012 BUDGET Adopted Amount % MidYear Midyear MidYear Midyear Budget Comments 11112 11112 Spent Spent Through Through 30-PLANNING ROLLUP Budget 8/31/11 8/31/11 Increase Decrease Budget Adopted Adopted 7000 FIELD SUPPLIEWSMALL EQUIP 1,150 0 0% 1,150 TOTAL SERVICES&SUPPLIES 1 140,469 J 28,716 1 20.4%1 2,000 1 2,000 1 140A69 Fixed Assets Reclass Beatty Site Demolition-Non- depreciable expenditure(frm depreciable 8100 LAND EXPENDITURES>$5000 0 10,000 10,000 a/c 8200) 10,000 8200 STRUCTURES AND IMPROVEMENTS 2,679,500 301,369 11% 435,000 912,878 2,201,622 477,878 17.8% •!TOTAL FIXED ASSETS 2,679,500 1 301,369 1 11.2%1 445,000 1 912,878 1 2,211,622 1 (467,878) (17.5)% TOTAL SALARIES&BENEFITS 1,584,703 578,778 36.5% 2,564 66,205 1,521,062 (63,641) (4.0)5/6 TOTAL SERVICES&SUPPLIES 140,469 28,716 20.4% 2,000 2,000 140,469 Reduce Beatty demo budget by$30k;add $34k to Folger Remodel for asbestos/phasing;reduce South Area field office ping by$95.5k due to water issues; reduce Skyline office remodel by$127.5 due to permitting/fire issues;add$51k to Thornewood trails to close project with Town;reduce Mt.Um implementation by $150k due to delay in completing CEQA; reduce Alpine Pond by$80k(no grant); reduce Bid Dipper by$50k;add$5k for Davey Memorial;reduce Fremont Older netting by$20k;reduce W.Um remediation by$289.88K to apply funding strategy;add$10k to pond mgmt for cattle exclusion fencing;reduce Guad TMDL by $30k since Dist contribution lower than expected;add$15k to Hicks Rem to cover invoices not paid last FY;add$11k for Ponds DR07 and 08 Repair for CEOA/permitting;add$150k for Alma College remediation;add$175,000 for Mindego Gateway(amt to be reimbursed TOTAL FIXED ASSETS 2,679,500 301,369 11.2% 445,000 912,878 2,211,622 fully by POST) (467,878) (17.5)% TOTAL ALL CATEGORIES 4, 0-4,672 1 908,8641 20.6%1 449,564 1 981,083 1 3,873,153 1 (531,519) (12.1)% 2 10/24/2011 4:11 PM ATTACHMENT OPERATIONS 11/12 11112 11/12 11/12 11/12 11/12 Change from Change from 2011/2012 BUDGET Adopted Amount % MidYear MidYear MidYear Comments 11/12 11/12 Spent Spent 60-ROLLUP Through Through Budget 8/31/11 8/31/11 Increase Decrease Budget Adopted Adopted Salaries and Benefits Savings from vacant EMO +1,000 hours S-OST to assist with vacant EMO tasks. 10,646 0.2% 4100 GENERAL MANAGER APPOINTEES 4,401,024 1,743,279 39.6% 64,774 54,128 4,411,670 Shift dill,holiday pay,Acting pay Sick Leave payout to retiring staff 14,025 1.5% 4300 RETIREMENT PLANS 950,617 393,963 41.4% 15,719 1,694 964,642 member 4/2011 Change in employee medical 32,987 4.3% 4400 GROUP INSURANCE 761,198 318,309 41.8% 33,023 36 794,185 insurance choices 4500 STATE MANDATED INSURANCE 258,855 1 184,204 1 71.2%1 1 14,518 1 244,337 JCALJPIA-Worker's comp credit (14,518) (5.6)% TOTAL SALARIES&BENEFITS 6 371 694 1 2,639,7551 41.4%1 113,516 1 70,376 1 6,414,834 43,140 0.7% Services and Supplies 5000 REGULAR OUTSIDE SERVICE 157,178 7,752 4.9,', 2,500 - 159,678 Increased costs for SAO 2,500 1.6% com uter access +$5K Consultant fees for CA Air Resources Board(GARB) mandated program. 5200 CONTRACT SERVICES 82,310 27,553 33.5% 5,000 7,900 79,410 _$5K-Training database deferred (2,900) (3.5)°4, -$2.9K-Ending Woodside patrol when electric gate installed 5400 LIBRARY AND SUBSCRIPTIONS 1,150 68 5.(),;: 1,150 5500 SPECIAL AGREEMENTS 50,000 - 50,000 OPERATIONS-1 of 4 Primed:10/24/2011-4:08 PM I ATTACHMENT 3 OPERATIONS 11/12 11/12 11/12 11/12 11/12 11/12 Change from Change from 2011/2012 BUDGET Adopted Amount % MidYear MidYear MidYear Comments 11/12 11/12 Spent Spent 60-ROLLUP Through Through Budget 8/31/11 8/31/11 Increase Decrease Budget Adopted Adopted Additional costs for simulcast and site leases-Some costs offset by 15,351 24.9% revenues. Temporary agreement 5600 RENTS AND LEASES 61,530 20,120 32.7% 15,351 76,881 necessary to achieve access. 5700 UTILITIES 74,110 24,402 32.9% 480 400 74,190 80 0.1% 5800 POSTAGE 750 294 39.3% 750 5900 PRINTING AND DUPLICATING 6,700 1,323 19.7% 6,700 6000 INSURANCE 158,332 140,968 89.0% 533 17,897 140,968 Decrease liability insurance (17,364) (11.0)% 6100 ADVERTISING 2,750 50 1.8% 2,750 6300 PRIVATE VEHICLE 2,250 1,035 46.0% 1,448 3,698 Increased mileage costs 1,448 64.4% Replace aging lightbars on patrol 6400 DISTRICT VEHICLE 324,941 161,829 49.8% 5,156 330,097 trucks 5,156 1.6% Increased insurance costs 6500 BUSINESS MEETING 1,500 31 2.0% - 300 1,200 (300) (20 Of/ 6600 PERSONNEL DEVELOPMENT 43,800 9,026 20.6% 5,100 - 48,900 Restore some conference funding 5,100 11.6% per agreement at start of year 6700 MAINTENANCE AND REPAIR EQUIP 42,600 7,791 18.3% 42,600 6800 COMPUTER EXPENSES<$5000 8,645 5,880 68.0% 2,860 700 10,805 Hardware&software costs 2,160 25.0% 6900 OFFICE SUPPLIES/SMALL EQUIP 8,050 2,341 29.1% - - 8,050 7000 FIELD SUPPLIES/SMALL EQUIP 211,000 65,991 31.3% 5,000 216,000 Variety of field supplies+4 5,000 2.4% handheld radios for safety 7100 OUTSIDE MAINTENANCE SERVICES 584,524 198,489 34.0% 4,820 67,135 522,209 Reduction in costs for SFB ° Pro ects. (62,315) (10.7)/° OPERATIONS-2 of 4 Printed:10/24/2011-4:08 PM I ATTACHMENT OPERATIONS 11/12 11/12 11/12 11/12 11/12 11/12 Change from Change from 2011/2012 BUDGET Adopted Amount % MidYear MidYear MidYear Comments 11/12 11/12 Spent Spent 60-ROLLUP Through Through Budget 8/31111 8/31/11 Increase Decrease Budget Adopted Adopted 7200 TAXES,FEES AND LICENSES 36,070 1 19,388 1 53.8% 36,070 TOTAL SERVICES&SUPPLIES 1,858,190 694,330 1 37.4%1 48,248 1 94 332 1,812,106 (46,084) (2.5)% OPERATIONS-3 of 4 Printed:10/24/2011-4:08 PM ATTACHMENT OPERATIONS 11/12 11/12 11/12 11/12 11/12 11/12 Change from Change from 2011/2012 BUDGET Adopted Amount % MidYear MidYear MidYear Comments 11/12 11/12 Spent Spent 60-ROLLUP Through Through Budget 8131/11 8/31/11 Increase Decrease Budget Adopted Adopted Fixed Assets>$5,000 8200 STRUCTURES AND IMPROVEMENTS 211,310 25,986 12.3a 4,800 206,510 Savin s on D er barn project (4,800) (2-3)% 8400 EQUIP EXPENSES/FIELD > 5000 1,170,000 20,034 1 7L, - 1,170,000 8400 EQUIP EXPENSES/FIELD 175,000 3,000 178,000 Increased costs for water truck 3,000 1.7% 8500 VEHICLES 220,000 7,000 227,000 Increased truck purchase cost 7,000 3.2% TOTAL FIXED ASSETS 1,776,310 1 46,020 2.60/ 10,000 1 4,800 1 1,781,510 1 5,200 0.3% TOTAL SALARIES&BENEFITS 6 371 694 2,639,755 41.4% 113,516 70,376 6 414 834 43,140 0.7% TOTAL SERVICES&SUPPLIES 1 858 190 694,330 37.4% 48,248 94 332 1,812,106 (46,084) (2.5)% TOTAL FIXED ASSETS 1 776 310 46,020 2.6% 10,000 4,800 1,781,510 5,200 0.3% TOTAL ALL CATEGORIES 10,006,194 1 3,380,105 33.8%1 171,765 169,508 10,008,451 2,257 0.0% Operations Budget Minus Radio Project %Change in Services&and Supplies(2.48%) TOTAL S&B+S&S(OpEx) 8,229,884 3,334,085 40.5% 161,765 164,708 8,226,941 (2,943) (0.0)% TOTAL FIXED ASSETS Ca Ex 606,310 25,986 4.3%0 10,000 4 800 611,510 5,200 0.9% TOTAL ALL CATEGORIES W/O Radio 8836194 3360071 38.0% 171,765 169,508 8,838,451 2,257 0.0% Radio Project 1,170,000 20,034 1 1.7%d - 1,170,000 OPERATIONS-4 of 4 Printed:10/24/2011-4:08 PM ATTACHMENT $$ % REAL PROPERTY 11/12 11/12 11/12 11/12 11112 11112 Change from Change from 2011/2012 BUDGET ed Amount % MidYear MidYear MidYear Comments 11/12 11/12 Spent Spent Through Through 20-ROLLUP Budget 8/31/11 8/31/11 Increase Decrease Budget Adopted Ado ted Salaries and Benefits 4100 GENERAL MANAGER APPOINTEES 472,460 162,349 34.4% 2,739 32,935 442,264 Staff vacancy(RPS) 30,196 6.4°/ 4300 RETIREMENT PLANS 105,387 37,257 35.4% 0 6,788 98,599 RPS vacancy-decr PERS 6,788 6.4 4400 GROUP INSURANCE 57,695 21,497 37.3% 10,343 325 67,713 Chg in employee health ins.Choices 10,018 17.4% 4500 STATE MANDATED INSURANCE 4,265 1,548 36.3% 283 01 4,548 283 6.6% TOTAL SALARIES&BENEFITS 1 639,807 222,651 1 34.8%1 13,365 1 40,048 1 613,124 1 (26,683) (4.2)% Services and Supplies 5000 REGULAR OUTSIDE SERVICE 20,050 13,979 69.7% 13,000 33,050 Temp svc during RPS vacancy 13,000 64.85/. Legal services not required this FY, 30K reserved for potential Gullicksen 5200 CONTRACT SERVICES 98,950 8,064 8.1% 100 30,000 69,050 legal fees 29,900 30.2r% 5400 LIBRARY AND SUBSCRIPTIONS 100 100 5700 UTILITIES 14,800 6,089 41.1% 14,800 5800 POSTAGE 100 100 5900 PRINTING AND DUPLICATING 500 238 47.5% 50 50 500 6000 INSURANCE 25,758 23,675 91.9% 670 2,753 23,675 2,083 8.1 % 6100 ADVERTISING 1,000 1,000 I 6200 MAPS AND AERIALS 4,500 4,500 100.0% 4,500 6300 PRIVATE VEHICLE 1,750 597 34.1% 1,750 6500 BUSINESS MEETING 400 26 6.5% 400 6600 PERSONNEL DEVELOPMENT 3,500 685 19.6% 3,500 6800 COMPUTER EXPENSE<$5000 2,700 2,379 88.1% 50 50 2,700 6900 OFFICE SUPPLIES/SMALL EQUIP 1,500 33 2.2% 1,500 7160 OUTSIDE MAINTENANCE SERVICES 119,550 7,810 6.5% 10,295 14,491 1 115,354 4,197 3.5% 1 10/26/2011 1:10 PM ATTACHMENT 4 _ $$ % REAL PROPERTY 11/12 11/12 11/12 11/12 11/12 11/12 _ _ Change from Change from 2011/2012 BUDGET Adopted Amount % I MidYear MidYear Midyear Comments 11/12 11/12 Spent Spent Through Through 20-ROLLUP Budget 8131/11 8/31/11 Increase Decrease Budget Adopted Adopted 7200 TAXES,FEES AND LICENSES 2,000 2,000 TOTAL SERVICES&SUPPLIES 297,1581 68,074 0j 24,1651 47,3441 573,979 (23,180) (7.8)% Fixed Assets Increase=Lead&Asbestos abatement-Slaght,removal of fuel tanks/asbestos pipes Silva, gates for new properties Resource management$$for October Farms&Carilli Decrease=Mindego Landfill$$ 8100 LAND EXPENDITURES>$5000 13,781,0001 4,664,588 33.8% 54,500 1 95,000 13,740,500 not required. 40,500 0.3 Silva prop.Interior/exterior wall reconstruction(termite damage) (Mindego Landfill$$rebudgeted 8200 STRUCTURES AND IMPROVEMENTS 42,500 1,166 0 55,930 0 98,430 to cover costs) 55,930 131.6% TOTAL FIXED ASSETS 1 13,823,5001 4,665,7541 33.8%1 110,4301 95,0001 13,838,930 15,430 0.1% DEBT SERVICE 9100 Interest-Land 5,272,291 2,633,405 49.9% 5,272,291 9200 PRINCIPAL REPAYMENT-LAND 4,456,684 4,448,213 99.8% 4,456,684 TOTAL DEBT SERVICE 1 9,728,9751 7,081,618 1 72.8% 9,728,975 TOTAL SALARIES&BENEFITS 1 639,807 222,651 34.8% 13,365 40,048 613,124 (26,683) (4.2)% TOTAL SERVICES&SUPPLIES 297,158 68,074 22.9% 24,165 47,344 273,979 (23,180) (7.8)% TOTAL FIXED ASSETS 13,823,500 4,665,754 33.8% 110,430 95,000 13,838,930 15,430 0.1% TOTAL DEBT SERVICE 9,728,9751 7,081,618 72.8% 9,728,975 TOTAL ALL CATEGORIES 24,489,440 12,038,097 49.2% 147,959 182,392 24,455,008 (34,433) (0.1)% 2 10/26/2011 1:10 PM ATTACHMENT PUBLIC AFFAIRS 11/12 11/12 11/12 11112 11112 11/12 Change from Change from 2011/2012 BUDGET Adopted Amount % MidYear MidYear MidYear Comments 11/12 11/12 Spent Spent Through Through 40-PUBLIC AFFAIRS ROLLUP Budget 8/31/11 8/31/11 Increase Decrease Budget Adopted Adopted Salaries and Benefits 100 GENERAL MANAGER APPOINTEES 645,042 236,771 36.7% 837 23,776 622,103 (2)Staff on leave (22,939)1 (3.6% 300 RETIREMENT PLANS 142,402 51,977 36.5% 5,157 137,245 (2)Staff on leave-decr PERS (5,157) (3.6% Chg in employee medical ins 00 GROUP INSURANCE 87,691 35,413 40.4% 10,424 420 97,695 choices 10,004 11.4% 500 STATE MANDATED INSURANCE 1 2,214 2,709 122.4%1 495 1 1 2,709 495 22.4% TOTAL SALARIES&BENEFITS 1 877,3491 326,8701 37.3%1 11,756 1 29,353 1 859,752 1 (17,597) (2.0)% Services and Supplies 5000 REGULAR OUTSIDE SERVICE 600 215 35.8% 600 5200 CONTRACT SERVICES 143,867 35,531 24.7% 143,867 5400 LIBRARY AND SUBSCRIPTIONS 440 55 12.5% 440 5600 RENTS AND LEASES 31,550 6,440 20.4% 31,550 5700 UTILITIES 500 141 28.2% 0 0 500 5800 POSTAGE 27,100 12,013 44.3% 27,100 5900 PRINTING AND DUPLICATING 1,500 42 2.8% 1,500 100 ADVERTISING 6,000 0 6,000 300 PRIVATE VEHICLE 1,200 452 37.7% 1,200 500 BUSINESS MEETING 12,025 1,456 12.1% 12,025 600 PERSONNEL DEVELOPMENT 10,210 1,203 11.8% 10,210 800 COMPUTER EXPENSES<$5000 5,475 40 0.7% 0 0 5,475 Audrey Rust retirement photo, 900 OFFICE SUPPLIES/SMALL EQUIP 3,250 1,234 38.0% 90 0 3,340 resolution and frames 1 90 2.8% 000 FIELD SUPPLIESISMALL EQUIP 01 0 0 300 MISCELLANEOUS 500 381 7.7% 500 1 10/24/2011 4:14 PM ATTACHMENT $$ % PUBLIC AFFAIRS 11/12 11/12 11/12 11/12 11/12 11/12 Change from Change from _ 2011/2012 BUDGET Adopted Amount % MidYear MidYear MidYear Comments 11/12 11/12 Spent Spent Through Through 40-PUBLIC AFFAIRS ROLLUP- Budget 8/31/11 8/31/11 Increase Decrease Budget Adopted Adopted 400 COMMUNICATIONS/PUBLICATIONS 103,500 40,833 39.5% 103,500 Printer overcharged but gave District 500 COMMUNICATIONS/SPECIAL PROJ. 9,200 4,227 45.9% 9,200 credit for future work 600 VOLUNTEER PROGRAMS 20,350 3,808 18.7% 0 0 20,350 I TOTAL SALARIES&BENEFITS 877,349 326,870 37.3% 11,756 29,353 859,752 (17,597) (2.0)% TOTAL SERVICES&SUPPLIES 377,267 107,728 28.6% 90 377,357 90 0.0% 7- TOTAL FIXED ASSETS TOTAL DEBT SERVICE ,TOTAL ALL CATEGORIES 1,254,616 434,5981 34.6%1 11,846 29,353 1,237,109 (17.507) (1.4)% I 2 10/24/2011 4:14 PM ATTACHMENT 6 ADMINISTRATION 11/12 11/12 11112 11/12 11/12 11/12 _ Change from Change from 2011/2012 MIDYEAR BUDGET Adopted Amount % MidYear MidYear MidYear Comments 11/12 11/12 Spent Spent Through Through 50-ADMINISTRATION Budget 8/31111 8/31111 Increase Decrease Budget Adopted Adopted Salaries and Benefits 4000 BOARD APPOINTEES 394,967 154,878 39.2% 394,967 GC Retirement-Final payouts;Incr IT Part-time Contingent;Final payouts to retired Sr.Acctg Spec;Defer Grant Administrator&Fin Intern hiring to 4100 GENERAL MANAGER APPOINTEES 1,188,317 437,753 36.8%1 47,194 28,885 1,206,626 1/2012 18,309 1.5% 4300 RETIREMENT PLANS 346,278 145,111 41.9% 13,319 4,899 354,698 Staff retirement-sick leave payout 8,420 2.4% Chg in employee medical ins. 4400 GROUP INSURANCE 227,800 91,309 40.1% 6,678 82 234,396 Choices 6,596 2.9% 4500 STATE MANDATED INSURANCE 19,985 1,548 7.7% 546 19,439 546 S U.7°k 4700 DIRECTORS'FEES 25,000 13,900 55.6% 25,000 TOTAL SALARIES 8 BENEFITS 2,202,347 844,500 38.3% 67,191 34,412 2,235,126 32,779 1.5% Services and Supplies 7-7 5000 REGULAR OUTSIDE SERVICE 77,306 49,235 63.7% 16,230 3,750 89,786 Temp for IAFS implementation 12,480 16.1% GC recruitment&6mos of LCW Chief 5200 CONTRACT SERVICES 87,110 20,091 23.1% 27,158 2,500 111,768 Negotiator service 24,658 28.3% 5300 ELECTION EXPENSE/ANNEXATION 60,000 0.0% 60,000 5400 LIBRARY AND SUBSCRIPTIONS 10,658 2,718 25.5% 10,658 5600 RENTS AND LEASES 18,680 8,379 44.9% 852 17,828 (852) 4.6 5700 UTILITIES 64,390 25,070 38.9% 64,390 5800 POSTAGE 10,000 3,050 30.5% 3,500 13,500 3,500 35.0% 5900 PRINTING AND DUPLICATING 15,200 4,843 1 31.9% 250 15,450 250 1.6% 6000INSURANCE 56,818 50,231 88.4% 297 6,884 50,231 CJPIA (6,587) (11.6)% 6100 ADVERTISING 1,200 313 26.00% 1,200 1 10/24/2011 4:00 PM ATTACHMENT 6 $$ ADMINISTRATION 11/12 11/12 11/12 11/12 11/12 11/12 Change from Change from 2011/2012 MIDYEAR BUDGET Adopted Amount % MidYear MidYear MidYear Comments 11/12 11/12 Spent Spent Through Through 50-ADMINISTRATION Budget 8/31/11 8/31/11 i Increase Decrease Budget Adopted Adopted 6300 PRIVATE VEHICLE 7,500 2,450 32.7% 2,000 9,500 2,000 26.7% 6500 BUSINESS MEETING 13,360 4,170 31.20/6 2,000 15,360 2,000 15.0% 6600 PERSONNEL DEVELOPMENT 55,294 11,568 20.9% 105 7,460 47,939 (7,355) (13.3)% 6700 MAINTENANCE AND REPAIR EQUIP 750 206 27.4% 750 6800 COMPUTER EXPENSES<$5000 4,100 704 17.2% 1,500 2,600 (1,500) (36.6)% 6900 OFFICE SUPPLIES/SMALL EQUIP 29,300 5,652 19.3% 5,250 24,050 5,250 17.9)% 7100 OUTSIDE MAINTENANCE SERVICES 57,972 16,071 27.7% 2,650 2,650 57,972 7200 TAXES,FEES AND LICENSES 7300 MISCELLANEOUS 55,000 136 0.2% 55,000 TOTAL SERVICES$SUPPLIES 1 624,6381 204,8871 32.8% 64,190 30,846 1 647,9821 23,344 3.7% 2 10/24/2011 4:00 PM ATTACHMENT 6 $$ % ADMINISTRATION 11/12 11/12 11/12 11/12 11/12 11/12 Change from Change from 2011/2012 MIDYEAR BUDGET Adopted Amount % -MidYear MidYear MidYear Comments 11/12 11/12 Spent Spent Through Through 50-ADMINISTRATION Bud et 8/31/11 8/31/11 Increase Decrease Budget Adopted Adopted 8200 STRUCTURES AND IMPROVEMENTS 60,000 0.0%1 60,000 8300 EQUIP EXPENSES/OFFICE >$5000 375,000 38,973 10.4%1 375,000 8400 EQUIP EXPENSES/FIELD >$5000 8500 VEHICLES TOTAL FIXED ASSETS 435,000 38,973 9.0% 435,000 TOTAL DEBT SERVICE TOTAL SALARIES&BENEFITS 2,202,347 844,500 38.3% 67,191 34,412 2,235,126 32,779 1.5% TOTAL SERVICES&SUPPLIES 624,638 204,887 32.8% 54,190 30,846 647,982 23,344 3.7% TOTAL FIXED ASSETS 435,000 38,973 9.0% 435,000 TOTAL DEBT SERVICE TOTAL ALL CATEGORIES 1 3,261,9851 1,088,359 1 33.4%1 121,381 1 65,258 1 3,318,108 1 56,123 3 10/24/2011 4:00 PM Attachment 7: Exhibit C MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Five Month Operating Vs Twelve Month Budget April - August, 2010 ($Thousands) Twelve Month Five Month % Spending Spent Salaries $ 8,282,859 $ 3,160,203 38 Benefits 3,393,041 1,452,351 43 Subtotal 11,675,900 4,612,554 40 Contract Services/Outside Services 766,246 176,175 23 Private & District Vehicle Expense 339,841 166,861 49 Outside Maintenance Service 762,046 222,369 29 Acquisition Expense 280,000 77,938 28 Structures & Improvements/ Parking Area 2,993,310 328,522 11 Printing & Duplicating 25,800 6,585 26 Rent, Leases & Management Agreements 161,760 34,940 22 Tra in,Conference, Personnel Development 119,604 25,161 21 Financial System Software 375,000 38,973 10 Equipment & Vehicles 1,565,000 20,034 1 Insurance 240,908 214,874 89 Utilities 154,900 56,071 36 Postage & Office Supplies 82,425 24,694 30 Communications (Publications & Projects) 112,700 45,060 40 Library& Subscriptions 12,748 2,842 22 Computer Expense 43,529 19,494 45 Field Supplies/Taxes, Permits & Licenses 250,220 85,371 34 Maintenance & Repair- Equipment 43,350 7,996 18 Volunteer Programs 20,350 3,808 19 Other Non- Land 167,295 17,369 10 Total (Non-Land) 20,192,932 6,187,691 31 728 975 7 081 Debt Service 9, ,618 73 Land Acquired 13,495,000 4,580,650 34 Total $ 43,416,908 $ 17,849,959 41 ATTACHMENT 7 Mid peninsula Regional ional Open Space District Memorandum DATE: October 20,2011 MEMO TO: Board of Directors FROM: M. Foster,Controller SUBJECT: Mid-Year Financial Review Controller's Report Attached are unaudited financial statements for the five months ended August 31,2011. Exhibit A contains the District's August 31 balance sheet compared to our audited position on March 31. Our cash balance increased by$13.6 million due to the sale of the$20 million of 2011 Revenue Bonds, offset by$7.1 million of debt service payments.The District also closed$4.6 million of land acquisitions; these are listed in Exhibit E.The principal amount of previously outstanding debt was reduced by$4.0 million,so overall debt outstanding rose by$16.1 million to$142.0 million. Exhibit B shows our five-month revenues compared to the same period a year ago and to the twelve month budget. Based on the final assessed valuation reports from the two county assessors,received in July, fiscal 2012 tax revenue is expected to total approximately$27.6 million,or within 0.1%of budget. Grant income totaled$591,782 in this period--$500,000 from the coastal conservancy for the POST-Silva property acquisition and$91,782 of preserve development funding.No grant funding is now expected in fiscal 2012 related to the Mt.Umunhum project(budgeted at$921,000)as this is being deferred to fiscal 2013.Interest,rental,park management and other income appears to be on track. Exhibits C and D review five-month operational and preserve development spending against the twelve month budget(C)and compared to the same period last year(D). The District spent 3 1%of its twelve- month administrative,operations,and preserve development budget during the first five months,down slightly from 32%after five months in each of the last two years. If all costs were on budget and linear over the year,42%of the annual budget would have been spent by the end of five months. By department,the five month spending(excluding land purchase and debt service)versus the twelve month budget was Public Affairs 35%,Operations 34%, Administration 33%,Real Property 30%,and Planning 21%. Excluding capital spending on vehicles,machinery and the radio project,Operations department spending was at 40%. By type of expense,Salaries and Benefits ran at 40%of annual budget,Services& Supplies 35%and Fixed Assets(excluding land purchases)9%. As is usually the case,Structures& Improvements and Equipment&Vehicles are the two categories with the lowest first half spending relative to the annual budget(1 I%and 1%,respectively). Salary and benefit expense represented 74%of total District non-land spending,the same as last year,the same as the last two years. I As shown in Exhibit D,administration,operations and preserve development spending was up 1%from last year's five month spending level. This compares to an average first half increase of 10%over the last three years and 8%over the last eight years. Salaries and Benefits increased by 2%,Services&Supplies expense dropped by 3%,and non land fix assets spending and capitalized land acquisition support costs grew by 6%. Total benefits represented 46%of total salaries—up two percentage points from the prior year period. Retirement plan expense grew by 11%and group insurance expense increased by 10% The outlook for district property tax revenue growth in fiscal 2013 remains modest. The index used to compute California consumer price inflation shows a 2.4%increase between October 2012 and June 2011. Therefore,secured assessed valuation will be up by at least the 2%from CPI. Based on interim reports from the county assessors,my current projection is for an overall 3.4%tax revenue growth in the 2013 tax year,or a 2.9%increase in our hybrid fiscal year. Due to the passage and signature of AB612,the District has the opportunity,beginning in January 2012, to refinance its 1999 Bonds g)w$31 million outstanding)with 30 Year notes.Given current bond market � conditions,such a refinancing could reduce District debt service over the next twenty years by up to$20 million.Of course,debt service would rise significantly in the succeeding ten years,but existing debt service falls to verylow levels during that period.Therefore staff is beginning to work with underwriters g p g g and bond counsel to structure a January 201 bond issue. The principal amount would be approximately $33 million.The issue would include no new money;the proposed objective is to shift the maximum prudent amount of debt service out beyond twenty years. Overall,the financial results of the first five months indicate revenues and expenditures are consistent with the District's long-term financial plans. Prepared by: Michael Foster,Controller Contact person: Same as above ATTACHMENT 8 Mount Umunhum Project: FY 2011-12 Midyear Budget MT.UMUNHUM: (estimates) TOTAL FEDERAL FUNDS DISTRICT COST FUNDED REQ'D FUNDED Phase 1: Site Clean-Up Re mediation 2,473,297 2,073,560 399,737 Demolition& Soil Investigation 1,775,000 1 1,126,440 1 876,293 TOTAL: Phase 1 <Z > 4,248,297 3,200,000 0 1,276,030 Phase 24: Environ.Restoration&Public Access Phase 2: Trails & Staging Areas 1,550,000 892,282 657,718 Phase 3: Summit/Radar Tower Area 1,850,000 1,850,000 Phase 3: Radar Tower Repairs 800,000 800,000 Phase 4: Interpretation 1,875,000 1,875,000 Phase-tbd: Mt. Um Road 3,000,000 3,000,000 TOTAL: Phase 24 9,075,000 0 8,417,282 657,718 TOTAL PROJECT COST:m 13,323,297 3,200,000 8,417,282 1,933,748 (1)Completion of Demolition-pending Board approval (2)Current,unescalated costs (3)$3.2M Federal Grant Awarded An update to the Mount Umunhum project and the District's expected cost are reflected in Table 3,above. of the total project(unescalated)cost of$13.3M, $3.2M is the Federal Grant awarded for Phase 1 (Site Clean-Up). The District's contribution for Site Clean-Up is estimated at $1.27M. To complete Phase 2,which constitutes basic site improvements needed to allow public access to the summit, staff estimates a total District contribution of$657,718, assuming that the remainder($892,282)is secured via other sources of funding. Funding of future phases is too speculative at this juncture. Staff expects to seek outside funding to help offset some if not most of these future expenditures. Attachment 7: Exhibit A MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Balance Sheets March 31 and August 31, 2011 August 31, 2011 March 31, 2011 (Unaudited) (Audited) Cash and Investments $ 35,331,081 $ 21,739,101 Receivables 1,264,435 7,917,224 Land, at Cost 349,969,485 345,388,885 Equipment 3,828,108 3,769,101 Structures and Improvements ___________4119_891_006_ 19,562,484 TOTAL ASSETS $ 0,284,115 $ 398,376,796 Accounts Payable 343,495 824,123 Accrued Liabilities 277,192 537,341 Land Contract Debt 2,476,316 2,484,529 Public Notes Payable 139,570,190 123,510,190 TOTAL LIABILITIES $ 142,667,193 $ 127,356,183 TOTAL EQUITY $ 267,616,922 $ 271,020,613 ATTACHMENT 7: EXHIBIT B Midpeninsula Regional Open Space District Five Month Revenue Versus Prior Year(Unaudited) 5 Months ended August 31, 2011 2010 Property Taxes $ 3,991,700 $ 3,813,561 Tax Subventions 42,573 140,897 Interest Income 170,845 121,000 Acquisition Grant Income 500,000 0 Development Grant Income 91,782 8,745 Property Management Income 337,525 318,725 Gifts of Land 17,600 0 SCC Parks Income 291,146 0 Other 80,842 86,163 •-------------------TOTAL RECEIPTS RECEIPTS 5,524,013 4,489,091 Five Month Revenue Versus Twelve Month Budget 2011 2011 2011 Twelve Month Five Month % Budget Revenue Received Property Taxes $ 27,466,000 $ 3,991,700 15 Tax Subventions 175,000 42,573 24 Interest Income 330,000 170,845 52 Acquisition Grant Income 1,040,000 500,000 48 Development Grants Income 921,000 91,782 10 Property Management 1,076,000 337,525 31 Gifts of Land 0 17,600 0 SCC Parks Income 293,550 291,146 99 Other 225,000 80,842 36 ------------------ ----------------- ----------------- TOTALS $ 31,526,550 $ 5,524,013 18 Attachment 7: Exhibit C MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Five Month Operating Vs Twelve Month Budget April -August, 2010 I ($Thousands) Twelve Month Five Month % Budget_____ ____ S_eendin9____ Salaries $ 8,282,859 $ 3,160,203 38 Benefits 3,393,041 1,452,351 43 Subtotal 11,675,900 4,612,554 40 Contract Services/Outside Services 766,246 176,175 23 Private& District Vehicle Expense 339,841 166,861 49 Outside Maintenance Service 762,046 222,369 29 Acquisition Expense 280,000 77,938 28 Structures & Improvements/ Parking Area 2,993,310 328,522 11 Printing & Duplicating 25,800 6,585 26 Rent, Leases & Management Agreements 161,760 34,940 22 Train,Conference, Personnel Development 119,604 25,161 21 Financial System Software 375,000 38,973 10 Equipment&Vehicles 1,565,000 20,034 1 Insurance 240,908 214,874 89 Utilities 154,900 56,071 36 Postage& Office Supplies 82,425 24,694 30 Communications (Publications & Projects) 112,700 45,060 40 Library P& Subscriptions 12,748 2,842 22 Computer Expense 43,529 19,494 45 Field Supplies/Taxes, Permits & Licenses 250,220 85,371 34 Maintenance& Repair- Equipment 43,350 7,996 18 Volunteer Programs 20,350 3,808 19 Other Non- Land 167,295 17,369 10 Total (Non-Land) 20,192,932 6,187,691 31 Debt Service 9,728,975 7,081,618 73 Land Acquired 13,495,000 4,580,650 34 Total $ 43,416,908 $ 17,849,959 41 Attachment 7: Exhibit D Midpeninsula Regional Open Space District Spending vs. Prior Year Five Months Ended August 31 2011 2010 %Increase Salaries $ 3,160,203 $ 3,135,952 1 Benefits 1,452,351 1,382,574 5 Subtotal 4,612,554 4,518,526 2 Other Contract Services/Outside Services 176,175 198,883 -11 Private & District Vehicle Expense 166,861 138,833 20 Outside Maintenance Service 222,369 222,182 0 Acquisition Expense (Includes Legal) 77,938 53,908 45 Structures& Improvements/Parking Area 328,522 289,621 13 Printing & Duplicating 6,585 10,961 -40 Rents, Leases& Management Agreements 34,940 54,407 -36 Train, Conference, Personnel Development 25,161 30,706 -18 Equipment&Vehicles 20,034 111,443 -82 Financial Software 38,973 - Insurance 214,874 228,761 -6 Utilities 56,071 52,533 7 Postage &Office Supplies 24,694 22,923 8 Communications-Publications & Projects 45,060 26,446 70 Library Subscriptions 2,842 3,102 -8 Computer Expense 19,494 18,757 4 Field Supplies/Taxes, Permits& Licenses 85,371 81,175 5 Maintenance& Repair- Equipment 7,996 12,155 -34 Volunteer Programs 3,808 14,283 -73 Other Non-Land 17,369 15,659 11 -------------------- ------------------- 1. Total (Non-Land) $ 6,187,691 $ 6,105,265 1 Debt Service 7,081,618 5,677,934 25 Land Acquired 4,580,650 835,000 449 Total $ 17,849,959 $12,618,199 41 Attachment 7: Exhibit E Midpeninsula Regional Open Space District Land Acquired April 1 to August 30, 2011 Seller Date Preserve Cash Gift Grant Bank, Bates, Baldwin 6/28/2011 Purisima Creek $ 12,600 POST (Silva) 6/28/2011 Russian Ridge $ 2,590,000 $500,000 BLM 8/15/2011 Sierra Azul 41,000 Stanton 8/25/2011 Sierra Azul 1,432,000 Krueger 8/27/2011 Purisima Creek 5,000 $ 4,063,000 $ 17,600 $500,000 Total Land Acquired $4,580,600 • Midpeninsula Regional ' Open Space District R-11-103 Meeting 11-30 November 9, 2011 AGENDA ITEM 7B AGENDAITEM Approval of the Midpeninsula Regional Open Space District FY2011-12 Midyear Action Plan GENERAL MANAGER'S RECOMMENDATION Approve the Midpeninsula Regional Open Space District FY2011-12Midyear Action Plan. SUMMARY The Fiscal Year 2011-12 District Action Plan was adopted by the Board of Directors on March 23, 2011 (Report R-11-47). The Fiscal Year(FY) 2011-12 Midyear Action Plan reflects the incorporation of the Strategic Plan policy direction which resulted in the recommended deferral or reduction in scope of a number of District Key Projects. BACKGROUND The FY2011-12Action Plan was approved by the Board of Directors at its regular meeting held on March 23, 2011 (Report R-11-47). As part of the Midyear Review, staff identified recommended changes to the scope and budget of a select number of projects. These changes are summarized in Attachment A and highlighted as tracked changes in the FY2011-12 Midyear Action Plan (Attachment B). The proposed changes were presented to the Administration and Budget Committee (ABC) on October 6, 2011, for its review and concurrence. DISCUSSION The recent adoption of the District Strategic Plan by the Board on September 14, 2011 has significant workload implications for all Departments during the remainder of the fiscal year. These impacts fall primarily in the five areas discussed below: 1. Strategic Plan Development—Programmatic Structure This task, which is part of the Strategic Plan development, is to define the District's current programs, and their respective goals and activities, and ensure that the programs align with the District's mission. Once the existing programs have been identified, the next step will be evaluating whether these programs need to be modified in order to most effectively achieve the Strategic Plan goal of balanced implementation of the District's mission. R-11-103 Page 2 2. Develop Regional Conservation Vision Plan A major strategy to achieving Goal #1: Enhance Regional Collaboration is the development of an Open Space Vision Plan for the San Francisco Peninsula with our partners. It will be a science-and-community-informed document that recommends strategies and priorities for the next generation of land conservation, resource stewardship, and recreational access. The Open Space Vision Plan will address District obligations under the Local Agency Formation Commission (LAFCo) Conditions of Approval for the Coastside Service Plan by serving as the update to the District's Regional Open Space Study and Master Plan. Finally, the Open Space Vision Plan would form the backbone of any future funding measure by identifying the shared priorities of regional significance that the District, its partners, and the local communities wish to see implemented. 3. Develop Funding Campaign One of the strategies to accomplish Goal#3: Enhance Financial and Staffing Resources, is to develop a potential funding campaign which would entail researching both a potential funding measure and best ways to engage the District's constituents. Involving the public in the early stages of the campaign is essential for meeting the goal of providing the voters with information they will need to objectively assess any eventual funding measure. 4. Evaluate Alternative Financial Models and Budget Guidelines Another strategy that is a part of Goal #3 is to evaluate the current District financial model and OpEx and CapEx Guidelines to determine whether adjustments to any of these would enable more funds to be allocated toward resource management or public access activities. The recent passage of AB612 will also impact the availability of funds for these activities if the District chooses to refinance its 20-year notes to 30-year notes. 5. Re-Evaluate Organizational Business Model This Key Project is also in support of Goal #3 and will complement the financial model evaluation discussed above. The analysis will evaluate how best to structure the organization, deliver services, and most effectively utilize our revenues to achieve a balanced mission. In order to begin implementing the strategies discussed above, several Key Projects will need to be reduced in scope or deferred. The FY2011-12Midyear Action Plan includes staffs recommended adjustments to the Adopted Action Plan needed to begin implementation of the Strategic Plan. Edits are shown in the attached Action Plan document as tracked changes and are summarized below by Department. District-wide Staff has proposed adding a new category to the District's Action Plan: District-wide Key Projects. This category reflects projects which have a significant workload impact on all departments and, rather than list the same project under each department, these projects are reflected in the District-wide Key Projects section. R-11-103 Page 3 For the FY2011-12Midyear, three projects are included in this category: the Integrated Accounting and Financial System (IAFS), Strategic Plan Development, and Strategic Plan Implementation. The IAFS Project will be focused on development of a new Chart of Accounts and preparation for the Core Financials "go-live" scheduled for July 2, 2012. The Key Projects associated with the Strategic Plan are discussed above. Department—level Projects In order to accommodate the workload impacts generated by the adoption of the Strategic Plan, the IAFS implementation, the addition of new projects and a number of key staff staff vacancies, the following Key Project changes and updates are recommended: Administration • Strategic Plan—The Administration Department is the lead on the development and implementation of the Strategic Plan. In addition, Administration is responsible for the evaluation of alternative financial models and budget guidelines, and evaluation of the District's organizational business model. • Integrated Accounting and Financial System— Significant staff time will be required to meet the Core Financials "go-live" date of July 2, 2012. • Classification and Compensation Study—Due to delays in Board approval of the consultant's Study, the timeline for this project has been extended through the end of this fiscal year. • Negotiations with the Field Employees Association (FEA)— Due to the 15-month extension of the FEA's contract, negotiations are now scheduled to commence in January 2012. • CapEx Forecast Model—Due to the adoption of the Strategic Plan and the implementation of the IAFS, this project will be implemented over two years. For FY2011-12, a list of capital projects in the pipeline will be presented to the ABC and the Board. • General Counsel Recruitment— Due to the pending retirement of the current General Counsel, a portion of her remaining time with the District will be spent coordinating the recruitment for her replacement. Real Property • Bear Creek Redwoods (Moody Gulch)partnership project with Santa Clara County— Delayed due to staff capacity and delayed response from community stakeholders. • San Francisco Bay Trail easement at Ravenswood (San Francisco Public Utilities Commission property)— Schedule delay due to staff vacancy. • Blue Brush Canyon property grazing lease— Schedule delay due to staff vacancy. • Ridge Vineyards Exchange—This formerly deferred project is recommended for active status since the landowner has agreed to fund outside legal and California Environmental Quality Act (CEQA) consultant services, thereby reducing the workload impact on District staff. • New Property Rental Transition—Further analysis has identified the need for increased emphasis in this category, including the former Peninsula Open Space Trust(Silva) residence which has a greater degree of existing maintenance needs than previously thought. • Other Project Delays—These include the Golden Gate National Recreation Area(GGNRA) Communications Tower construction, which is due to delays in GGNRA's construction schedule, and the Hawthorns Property addition to Windy Hill Open Space Preserve, which is due to a delay in the property transfer. R-11-103 Page 4 Planning • Mindego Gateway Project—Addition of this partnership project to the FY2011-12Action Plan was approved by Board on August 10, 2011. This project will construct new staging area, commemorative site, and trail connections to Mindego Ranch property and existing Russian Ridge Open Space Preserve. • Mary Davey Memorial —Addition of this project will celebrate accomplishments of this former Board member. • Alma College Remediation— Unanticipated project requires ongoing action to address potential threat to environmental and public health resulting from previously undiscovered underground storage tank. • Mount Umunhum Site Planning - Delayed to extend the review period of the Administrative Draft Environmental Impact Report. • Thomewood Trail Improvements—Delayed to meet additional design and analysis requirements for Town of Woodside approval. • Resource Management Policies— Delayed due to reduced staff capacity. • Alma College Site Use Partnership—Delayed due to reduced staff capacity. • Folger House Remodel — Delayed due to extended pen-nit review. • South Area Field Office Site Preparation and Design — Delayed due to findings of insufficient water at site. • Skyline Field Office Improvements—Delayed to re-visit project approach due to County permitting requirements. Operations 0 District Fire Response Protocols—The development of these protocols will occur after further discussion with the FEA. 0 Seasonal Ranger Program—The development of this program will be considered after further discussion with the FEA. 0 Peters Creek Trail Reroute (Jikoji)—Project has been slightly delayed to allow more time for CEQA and Fish and Game Compliance. • Control of Slender False Brome— Because grant funding of$15,950 was received and the consultant is behind in completing the environmental review, the budget for this project has been reduced by $58,850. Funds will need to be re-budgeted to next fiscal year. • Weed Control on Mindego Property—The budget for this project was reduced because the contractor's work was terminated earlier than anticipated. • Development of Madonna Creek Agricultural Production Plan—Project is delayed due to extended lease negotiations. Public Affairs 0 Strategic Plan—The Public Affairs Department is the lead in developing a potential funding campaign and will help draft a plan for generating the Regional Conservation Vision Plan (discussed above) which incorporates public participation. 9 Diversity Outreach—Outreach to diverse audiences will continue this fiscal year but drafting a strategic outreach plan for these audiences will be delayed until next fiscal year so that outreach plans for the vision, funding measure, and diverse constituents can be synchronized. R-I 1-103 Page 5 FISCAL IMPACT Fiscal impact is identified for each Key Project within the Action Plan document. The proposed Midyear District budget is linked to the Action Plan to reflect project costs. For more information on the FY2011-12 Midyear Budget, please refer to Board Item 7A. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Board approval of the District's FY2011-12Action Plan is not a project under CEQA and no environmental review is required. The Action Plan contains anticipated projects that will require further Board review and approval, some of which may be subject to CEQA review. These projects will comply with all CEQA requirements prior to proceeding as a normal part of the implementation process. NEXT STEPS PrqJjects listed in the FY2011-12Midyear Action Plan will be implemented according to the schedules described in the Action Plan. Attachments: 1. Summary Comparison of FY2011-12Adopted to Midyear Action Plan Key Projects 2. F Y2 011-12 Proposed Midyear Action Plan Changes Prepared by: Kate Drayson, Administrative Services Manager Ana Ruiz, Planning Manager David Sanguinetti, Operations Manager Rudy Jurgensen, Public Affairs Manager Michael Williams, Real Property Manager Gordon Baillie, Management Analyst, Operations Flaina Cuzick, Real Property Specialist Kirk Lenington, Sr. Resource Planner Anna Duong, Deputy District Clerk/Office Manager Contact person: Stephen E. Abhors, General Manager Kate Drayson, Administrative Services Manager ATTACHMENT 1 DISTRICT-WIDE 11/4/2011 11:16 AM Comparison Summary of Key Projects by Department,Program,and Priority between the Original FY2011-12 Action Plan and Proposed Midyear Changes Adopted Action Plan Proposed Midyear Changes Change from Adopted Priority Priority Department Program 1 Total Total Total Total Deferred 1 2 3 Active Deferred 3 Active Deferred' Active Projects Projects Administration Total 14 2 0 16 4 15 0 0 15 7 -1 3 Operations Total 6 7 7 20 4 7 6 6 19 6 -1 2 Planning Total 14 12 2 28 7 19 14 1 34 7 6 0 Public Affairs Total 11 1 0 12 3 14 1 0 15 2 3 -1 Real Property Total 12 7 1 20 12 1 14 8 0 22 8 2 -4 GRAND TOTAL 96 30 1 105 30 9 0 *This column identified the number of projects within each Program that,although they remain on the Action Plan to account for work done to date,the remainder of the scope of work has been delayed to a subsequent fiscal year given the need to reallocate staff resources for District Wide Projects through the end of FY11-12. DISTRICT-WIDE-1 of 2 ATTACHMENT 1 DISTRICT-WIDE 11/4/2011 11:18 AM Comparison Summary of Key Projects by Department,Program,and Priority between the Original FY2022-12 Action Plan and Proposed Midyear Changes Adopted Action Plan Proposed Midyear Changes Change from Adopted Priority Il­'ny Department Program Total Total Total Total Deferred 1 2 3 Active Deferred 1 3 Active Active Projects Projects Strategic Planning 1 0 0 1 0 4 0 0 4 0 3 0 Information Technology 1 1 0 2 0 1 0 0 1 1 -1 1 Administration Human Resources 4 1 0 S 2 2 0 0 2 3 -3 1 District Clerk 4 0 0 4 2 4 0 0 4 1 0 -1 Accounting 2 0 0 2 0 2 0 0 2 1 0 1 Legal and Risk Mgmt 2 0 0 2 0 2 0 0 2 1 0 1 Administration Total 14 2 0 16 4 15 0 0 15 7 -1 3 Strategic Planning 0 0 0 0 0 1 0 0 1 0 1 0 Public Safety,Law Enforcement&Fire Protection 1 4 2 7 1 1 3 1 5 3 -2 2 Public Recreation&Access 0 1 1 2 1 0 1 1 2 1 0 0 Staff Facility& Infrastructure 1 1 1 3 0 1 1 1 3 0 0 0 Operations Visitor Services 0 0 1 1 0 0 0 1 1 0 0 0 Cultural Resource Stewardship 0 0 0 0 1 0 0 0 0 1 0 0 Environmental Restoration &Remediation 3 0 1 4 0 3 0 1 4 0 0 0 Biotic Resource Stewardship 1 0 0 1 0 1 0 0 1 0 0 0 Argricultural Resource Stewardship 0 1 1 2 1 0 1 1 2 1 0 0 Operations Tota 1 6 7 7 20 4 7 6 6 19 6 -1 2 sbeleL;ic Plannmd 0 0 0 0 0 2 0 0 2 0 2 0 Long Range Planning 2 0 0 2 3 2 0 0 - 3 0 0 CIS Services 1 1 0 2 1 1 1 0 1 1 0 0 Public Recreation&Access 4 2 1 7 1 5 3 1 9 1 2 0 Public Safety,Law Enforcement&Fire Protection 2 1 0 3 0 2 1 0 3 0 0 0 Planning Environmental Restoration &Remediation 4 3 0 7 0 6 3 0 9 0 2 0 Biotic Resource Stewardship 0 1 0 1 1 0 1 0 1 1 0 0 Cultural Resource Stewardship 0 1 1 2 0 0 2 0 2 0 0 0 Staff Facility& Infrastructure 1 3 0 4 1 1 3 0 4 1 0 0 Planning Total 14 12 2 28 7 19 14 1 34 7 6 0 Strategic Planning 0 0 0 0 0 2 0 0 2 0 2 0 Public Information and Public Affairs Outreach 5 0 0 5 2 6 0 0 6 1 1 -1 Legislative 3 0 0 3 0 3 0 0 3 0 0 0 Community Involvement& Education 3 1 0 4 1 3 1 0 4 1 0 0 Public Affairs Total 11 1 0 12 3 14 1 0 15 2 3 -1 Strategic Planning 0 0 0 0 0 2 0 0 2 0 2 0 Greenbelt Preservation 2 2 0 4 3 2 3 0 5 1 1 -2 Coastside Protection Plan 1 1 0 2 1 1 1 0 2 0 0 -1 Long Range Planning 1 0 0 1 0 1 0 0 1 0 0 0 Property Rights Stewardship 2 1 0 3 2 2 1 0 3 1 0 -1 Real Property Revenue Generation 1 0 1 2 2 1 0 0 1 3 -1 1 Public Safety,Law Enforcement&Fire Protection 2 0 0 2 0 2 0 0 2 0 0 0 Agricultural Land Stewardship 1 2 0 3 1 1 2 0 3 1 0 0 Public Recreation&Access 0 1 0 1 2 0 1 0 1 2 0 0 Cultural Resource Stewardship 2 0 0 2 1 2 0 0 2 0 0 -1 Real Property Total 12 7 1 20 12 14 8 0 22 8 2 -4 GRAND TOTAL 96 30 105 30 9 0 "This column identified the number of projects within each Program that,although they remain on the Action Plan to account for work done to date,the remainder of the scope of work has been delayed to a subsequent fiscal year given the need to reallocate staff resources for District Wide Projects through the end of FY31-12. DISTRICT-WIDE-2 of 2 III ATTACHMENT 2 DISTRICT WIDE 1 1/4/2011 11:13 AM MIDYEAR FY 2011-12 ACTION PLAN DISTRICT WIDE KEY PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones Budget I &Completion Date) Involved/Impacted DISTRICT-WIDE KEY PROJECTS Priority 1 Integrated Scope was changed to Work with staff and consultant on contract Q3Q2 FY12-13 - $375,000 Kate Drayson Accounting, incorporate a two-phase negotiation and implementation of Phase I (Core Phase I Anna Duong Budget and implementation: Phase I (Core Financials)with a go-live date of July 2, 2012. Finance Financials)and Phase II All Departments Software (HR/Payroll). General Manager Managers Controller Strategic Plan - The District Strategic Plan was Complete the initial Strategic Plan document 42Q3 FY11-12 Decrease from Kate Drayson Development adopted by the Board on $12,000 to $7,000 September 14, 2011. Board of Directors General Manager All Departments Strategic Plan Team 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items underlined are new additions or changes to current Fiscal Year. 3. Projects gray-out reflect no changes. DISTRICT WIDE-1 of 2 ATTACHMENT 2 DISTRICT WIDE 11/4/2011 11:13 AM MIDYEAR FY 2011-12 ACTION PLAN DISTRICT WIDE KEY PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones Budget &Completion Date) Involved/Impacted Strategic Plan - The District Strategic Plan was Evaluate alternative financial models and budget Q4 FY11-12 Mike Foster Implementation adopted by the Board on guidelines to consider for adoption in FY12-13 Kate Drayson September 14, 2011. Lynn Tottori Louise Eichhorn General Manager All Departments Develop programmatic strategies to implement Q4 FY11-12 5_0 Kate Drayson Strategic Plan Strategic Plan Team Managers Evaluate organizational business model Q2 FY12-13 $0 Steve Abbors Managers Develop the scope of work for an Open Space Q4 FY11-12 SO Kirk Lenington Vision plan Sandy Sommer General Manager Managers Develop the scope of work for a funding measure 04 FY11-12 LOL Rudy Jurgensen General Manager Managers Priority 2 Priority 3 Deferred 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items underlined are new additions or changes to current Fiscal Year. 3. Projects gray-out reflect no changes. DISTRICT WIDE-2 of 2 ATTACHMENT 2 ADMINISTRATION 11/4/2011 11:12 AM PROPOSED CHANGES TO FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones Budget Involved/Impacted &Completion Date) PROGRAM: STRATEGIC PLANNING Priority 1 Strategic Plan See District-Wide Proiects Kate Drayson Priority 2 Priority 3 Deferred PROGRAM: INFORMATION TECHNOLOGY F Priority 1 District Internet Research and negotiate telecommunication Q4 FY10-11 - $0 Legal Services services for the District. Research budget needs Q3 FY11-12 Sign new term contracts and implement Priority 2 Priority 3 Deferred District-wide Deferred due to lack of staff Design intranet site interface and determine FYI 2-13 $0 Benny Hsieh or IT Intranet resources to design content content. Intern Operations 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. ADMINISTRATION-1 of 8 ATTACHMENT 2 ADMINISTRATION 11/4/2011 11:12 AM PROPOSED CHANGES TO FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones Budget &Completion Date) Involved/Impacted �ROGRAM: HUMAN RESOURCES Priority 1 Negotiate and MOA contract was extended Finalize and implement negotiated items. Q4 FY11-12 - Non- $0 Annetta Spiegel Renew status quo for 15 months through monetary items Memorandum of 6-30-2012. General Manager Agreement Q1 FY12-13 - Legal (MOA) Monetary items Operations Board of Directors Classification Board accepted the study on Complete update to the District's current iob Q304 FY11-12 $15,000 Annetta Spiegel and 9/13/11 and directed the GM to classifications and compensation plan to reflect Compensation return in December 2011 with his correct iob duties and responsibilities; maintain General Manager Study recommendations for changes compliance with FLSA; and set appropriate Leqal and implementation. salaries for each classification. Operations Board of Directors Site-Safety- Protect is slated as on-going and Establish program fer inspecting-properties pre $2500 Inspections has been moved to the"On-going" PUFGhase or at Closing, as well as anRually', project list-see below. pregFaM tG fOGUS on identifying petentially GeReFal Manger hazardous materials fnr staff, gaining expert All De ar+me ^ ns ltatiO .,h^ ReGeSSaFy, Rd ^ Ming hazy Fds to staff. Staff Project is slated for on-going and Plana nd exeG to aRnual reGGgnition event-, $12,000- Gioi ResegRitien- has been moved to the "On-going" sere a fd^ all staff phetG Gaterer, activities AGt;vit+es protect list- see below. 4ogist+ss- All-Departments OPEB Protect is slated for on-going and Gather data-to submit+^ ^ ^ ltant-for-ro•o;ew, $12,000 Leudse €fch�� Biannual has been moved to the "On-going" ae-tua4a�-study protect list- see below. -Acoe+snting 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. ADMINISTRATION-2 of 8 ATTACHMENT 2 ADMINISTRATION 11/4/2011 11:12 AM PROPOSED CHANGES TO FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Project Ma Key Project Reasons for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones Budget &Completion Date) Involved/Impacted Priority 2 Priority 3 Deferred Remote Access Due to competing priorities and Research and develop a policy and procedures to FY12-13 $0 Annetta Spiegel Policy lack of HR staff, this has been allow employee access to the District computer delayed. network to do work remotely. Admin- IT Management Team Performance Due to competing priorities and Develop Manager, Supervisor, Office and Field FY12-13 $1,000 Annetta Spiegel Planning and lack of HR staff, this has been staff process and forms. Evaluation delayed. General Manager Process and Legal Forms Managers Training Due to competing priorities and Work with consultant to add multiple user access, FY12-13 $3,000 Jeff Griffith-Jones Database lack of HR staff, this has been more reports, and more data fields to database. delayed. General Manager All Departments 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. ADMINISTRATION-3 of 8 ATTACHMENT 2 ADMINISTRATION 11/4/2011 11:12 AM PROPOSED CHANGES TO FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones Budget &Completion Date) Involved/Impacted PROGRAM: DISTRICT CLERK SERVICES Priority 1 Ward Deadline to finalize Ward Confirm new boundary changes with the counties. Q4 FY11-12 (TBD on 10/19) Michelle Radcliffe Boundaries boundaries is April 2012. Will Re-districting have public meetings in October. Planning Board Policies Establish a centralized storage location and purge Q2 FY11-12 $500 Michelle Radcliffe out-of-date board policies. Kate Drayson All Departments Managers Board Records Project was originallV deferred. Index and purge Board legislative files at Q1 FY11-12 - Decrease from Michelle Radcliffe Management- Due to lack of resources and Administrative Office (Board and Committee Complete update of $2,000 to $0 Phase II budget, the scope was reduced to meetings); update the District's Records Retention Records Retention General Counsel focus on files located at Schedules. Schedule Administrative Office. Files located in the annex were moved 04Q3 FY11-12 - to a storage container for safety Index and purge reasons. Board legislative history Board Standardize standing committee schedules; Q2 FY11-12 $0 Michelle Radcliffe Committee develop and implement a uniform process for all Process committee meetings. Managers Priority 2 Priority 3 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. ADMINISTRATION-4 of 8 ATTACHMENT 2 ADMINISTRATION 1114/2011 11:12 AM PROPOSED CHANGES TO FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones Budget &Completion Date) Involved/Impacted Deferred Fair Political Project was originally a priority 1. Revise the adopted Conflict of Interest Code with FY12-13 -0 Michelle Radcliffe Practices Deferred due to pending any new/revised job classification from the Commission completion of the Classification Classification and Compensation Study and Legal (FPPC) - and Compensation Study. submit revised code for approval to the FPPC. Conflict of Interest Code PROGRAM: FINANCIAL MANAGEMENT Priority 1 2010-11 Year- Change in project manager Review and evaluate the District's financial Q2 FY11-12 Louise Eichhorn end Financial statements in compliance with regulations. Audit Integrated See District-Wide Projects Kate Drayson Accounting, Anna DLrong Budget and Finance All Departments Software General Manager Managers Controller Develop CapEx New project assigned by Board as 1. Develop list of projects in the pipeline Q4 FY11-12 L0 Kate Drayson 5-Year Forecast part of FY11-12 Adopted Budget. 2. Develop a financial forecasting model for 5-year FY2012-13 Lynn Tottori Model Due to adoption of Strategic Plan, capital expenses to be used during annual budget this poriect will be phased in over development process. Planning the next two fiscal years Operations Real Property Priority 2 Priority 3 Deferred 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. ADMINISTRATION-5 of 8 ATTACHMENT 2 ADMINISTRATION 11/4/2011 11:12 AM i PROPOSED CHANGES TO FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Project Manager 7Key Project Reasons for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones Budget &Completion Date) Involved/Impacted PROGRAM: LEGAL AND RISK MANAGEMENT Priority 1 Recruitment for Sue Schectman is retiring at the Work with a consultant for the recruitment. Q3 FY11-12 $25,000 Sue Schectman General end of CY2011. Counsel Board Appointee Evaluation Committee Administration - HR Insurance Work with consultant to improve report generation 03 FY11-12 $2,000 Sue Voiss Tracking for ease of use by project managers. Database All Departments Priority 2 Priority 3 Deferred Streamline Deferred due to General Work with staff on incorporating indemnity and FY12-13 $0 New General Counsel Purchase Order Counsel's retirement. insurance language in Purchase Orders as (PO) process needed. Managers Accounting staff 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. ADMINISTRATION-6 of 8 ATTACHMENT 2 ADMINISTRATION 11/4/2011 11:12 AM PROPOSED CHANGES TO FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones Budget &Completion Date) _ ol Involved/Impacted Ongoing • Staff Recognition Events $12, 000 • Site Safety Inspection 2 000 • OPEB Biannual Actuarial Study $12,000 • Personnel Policies & Procedures Interpretation & Updatinq • Benefits Administration -- health, dental, vision, open enrollment, life& LTD insurance, flex plan, retirement, workers compensation and employee leaves of absence • Recruitment and Staffing • Payroll support • Labor relations • Action Plan and Budget • Maintain and update a calendar of board meetings and events, e.g. Standing and Ad Hoc Committees and special and regular board meetings • Adhere to regulatory compliance with the Brown Act, Robert's Rules of Order, Public Records Act Requests, Conflict of Interest Code, AB 1234 • Prepare, distribute and retain ordinances, resolutions, minutes, agendas and related board meeting documents • Assistance to the District in carrying out rules, policies and regulations of the Board • Coordinate Board of Directors election activities with the County • Attest deeds, easements, agreements, and other legal documents • Review, prepare, assemble and distribute meeting agendas and supporting data for Board and Committee meetings • Annual, mid-year and year-end District-wide Action Plan and Budget process • Payroll • Conservation Grazing Program • Risk Management-Maintain effective risk management tools, practices, insurance programs, and procedures to control loss exposure • Draft transactional documents for Real Property Department projects, including acquisitions, easements, leases, licenses, and permits to enter • Draft documents for District departments to contract for work to construct new facilities (e.g., trails, staff facilities), repair existing facilities, remediate contaminated sites and restore or remove structures and improvements • Draft contracts and provide advice for District departments to contract with other outside vendors/consultants. • Assist departments in negotiating or drafting documents in order to obtain grants • Assist departments in drafting third party permits to enter District lands, including assistance to Operations in drafting prescribed burn permits and other permits to enter District lands to promote law enforcement and firefighting training • Draft contracts for Real Property Management Program to maintain or remove structures • Work with Operations Department to enforce District land use regulations and collaborate with District Attorney's Office and judicial officers • Draft legislation proposed by the District; work with Public Affairs Department to obtain passage of such legislation • Provide advice to Board and staff on legal requirements such as Brown Act, elections, Board meeting requirements and procedures, conflicts of interest, Public Records Act, public works contracting, and economic interest filing. 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. ADMINISTRATION-7 of 8 ATTACHMENT 2 ADMINISTRATION 11/4/2011 11:12AM PROPOSED CHANGES TO FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Project Manager rKeyy Project Reasons for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones Budget &Completion Date) Involved/Impacted - Provide CEOA advice to Planning, Real Property and Operations Departments to insure adequacy of environmental documents - Advise Administration Department concerning labor relations and personnel matters; assist in resolving personnel issues - Assist Real Property in administering Guadalupe Land Company - Represent the District's interests in litigation or administrative proceedings to protect the District's resources, real property, and finances Assist Real Property Department in resolving encroachment and property rights issues (e.g., access easement issues, conservation easement violations, and damage to District lands); represent the Department's legal position in negotiating mutually acceptable solutions or litigation as necessary • Provide legal research and advice to departments in reviewing outside agency projects and regulations - Work with Operations and CalJPIA to manage risk in response to accidents and injuries on District lands - Work with departments to obtain insurance coverage for losses, contamination, or other insured events on District lands - Work with CalJPIA to monitor claims filed against District; represent the District's interests in obtaining insurance coverage for losses; maximize insurance payments for incurred losses; monitor quarterly CalJPIA loss calculations and insurance premiums; assist Departments in insuring contractors and consultants have appropriate insurance 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. ADMINISTRATION-8 of 8 ATTACHMENT OPERATIONS 11/4./2011 11:12 AM PROPOSED CHANGES TO CURRENT FY2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope Other Dept/BOD p (Quarterly Milestones Budget Involved/Impact &Completion Date) i PROGRAM: PUBLIC SAFETY, LAW ENFORCEMENT,AND FIRE PROTECTION Priority 1 Radio Continue with the work already completed on this Q4 FY11-12 $1,170,000 David Topley Improvement project. Goals for this fiscal year are: Project Legal Install, maintain,and utilize the new simulcast system Real Property Deployment of the new 2nd radio frequency. (Note:this project is outside of the 10.5% CapEx Guideline Priority 2 Permits Database Create a linked system to improve communications Q4 FY11-12 $6,000 Gordon Baillie between the offices and improve the ability to: issue permits in a timely manner,gather data,and generate Admin-IT accurate and specific reports. Also,create a manual for users and administrators of the system. Update the Create a review team to go through the sections in the Q4 FY11-12 $2,000 Gordon Baillie Ranger manual, and work with field staff to edit,add, and delete Operations sections as necessary. Legal Manual(ROM) Admin-HR 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. OPERATIONS-1 of 9 ATTACHMENT 2 OPERATIONS 11/4/2011 11:12 AM PROPOSED CHANGES TO CURRENT FY2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope Other Dept/BOD p (Quarterly Milestones Budget &Completion Date) Involved/Impacted District Ordinance Change completion date to 4th Work with outside legal counsel to update the District's 03 04 FY11-12 $7,000 Gordon Baillie i Update Quarter due to two month absence of Land Use Ordinances. Last update was in 2004 and a project manager. variety of requested changes have been identified and Legal need to be addressed. Public Affairs This project will also include a review of the District's Use and Management Bail Schedule. Costs include publication and printing Committee costs for new Ordinances. Ordinances to be taken to Use and Managemen Committee for review. Priority 3 Radar Database Utilize the Incident Database model and components to Q4 FY11-12 $2,000 Gordon Baillie Improvements start process of improving the existing Radar Database to allow for access by field staff,and to have data entry Admin-IT done at the field offices. Limited funds budgeted for this year. Project is expected to be completed in 2012- 13. 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. OPERATIONS-2 of 9 ATTACHMENT 2 OPERATIONS 11/4/2011 11:12 AM PROPOSED CHANGES TO CURRENT FY2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope Other Dept/BOD p (Quarterly Milestones Budget &Completion Date) Involved/Impacted Deferred Operations Gather memorandums,written policies, and procedures TBD $0 Gordon Baillie Administration which affect patrol, maintenance, and Operations Policies Manual administrative functions and consolidate them into one Legal (AOM) binder; memorialize policies and procedures which are not currently available in written form. District Fire Project moved to"Deferred"category. Utilize the information gathered at the Operations Q. T," 12 jg p $400 David Sanguinetti Response and The evaluation will occur after further Leadership Workshop of 2010 to evaluate the current TBD Suppression discussions with the FEA. Project was District Fire Response and Suppression model for Legal Program previously a Priority 2. service delivery. The process will include a review of service requirements required by the District's enabling Use and Management legislation,staff fire response and suppression role, Committee required training,and equipment. Final recommendations will be presented to the Use and Management Committee. Seasonal Ranger Pro'ect moved to"Deferred"category. Depending on the results of negotiations with the Field Q2 FT," 12 $0 Gordon Baillie Program Employees Association, update the proposal for TBD Seasonal Ranger program will be creating a seasonal ranger program. considered after further discussions with the FEA. Project was previously If the decision is Fnade to further rch th s a Priority 3. then no funds would be s ent in Fv!1_1 2 but the ,-3-- 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. j 3.Projects gray-out reflect no changes. OPERATIONS-3 of 9 f ATTACHMENT 2 OPERATIONS 11/4/2011 11:12 AM PROPOSED CHANGES TO CURRENT FY2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope Other Dept/BOD p (Quarterly Milestones Budget &Completion Date) Involved/Impacted PROGRAM: PUBLIC RECREATIONAL ACCESS Priority 1 Priority 2 Rancho San Repair the trail within the trail easement corridor Q4 FY11-12 $10,000 Michael Jurich Antonio Black identified in the former Hanson property exchange Mountain Trail report. Project is continued from last fiscal year due to Planning Connection difficulties in establishing trail route. Priority 3 Peters Creek Trail Additional time reciuired for CEQA and Lay out trail,complete CEQA evaluation,and Q;34 FY11-12 $5,000 Brian Malone Reroute(Jikoji) Fish&Game compliance. construction. New trail would be about a quarter mile. Costs budgeted are for materials and supplies.which Construction in FY12- $10,000 expected in Planning will be purchased this year. 13 donations for staff time&materials Additional CEQA and F&G compliance work will be done in the 3rd and 4th Quarter. Construction anticipated in FY12-13. Deferred Fremont Older Realign the Ennex Roadway from gate F004 to the TBD TBD TBD Ennex Road Rainbow Knoll Trail, Realignment I 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. OPERATIONS-4 of 9 ATTACHMENT 2 OPERATIONS 11/4/2011 11:12 AM PROPOSED CHANGES TO CURRENT FY2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope Other Dept/BOD p (Quarterly Milestones Budget &Completion Date) Involved/Impacted PROGRAM: STAFF FACILITY INFRASTRUCTURE Priority 1 South Area Complete the project started in FY10-11 to establish a Q3 FY11-12 $12,000 Michael Newburn Outpost temporary outpost at the former Slaght Property; Development continue to assist Planning with the search for a Real Property Planning permanent south area office location. Legal Admin-IT Priority 2 La Honda Garage Complete the project started in FY10-11 to remove the Q2 FY11-12 $25,000 Brian Malone Roof second story of the structure and perform repairs to the Replacement roof to make the structure weather proof;San Mateo Planning Project County permits required for project completion. Real Property Priority 3 Electric gate at Contract for the construction and installation of an Q4 FY11-12 $23,000 Brendan Downing Windy Hill Portola electric gate at the Windy Hill Portola Road Parking lot. Road lot Planning Deferred 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. OPERATIONS-5 of 9 ATTACHMENT 2 OPERATIONS 11/4/2011 11:12 AM PROPOSED CHANGES TO CURRENT FY2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope Other Dept/BOD p (Quarterly Milestones Budget &Completion Date) Involvedlimpacted PROGRAM: VISITOR SERVICES Priority 1 Priority 2 Priority 3 Work Order Moved to 04 due to Strategic Plan Research alternatives to combine the current two area Q3 Q4 FY11-12 SO TBA-Maintenance System and other high priority projects. A systems used for tracking work orders, and develop a Sup. Improvement module in the Accounting Software proposal for a system that meets the needs of all field was considered, but did not fully meet staff and administrative staff. If successful, Admin- IT District needs. implementation costs would be budgeted for in FY12- 13. No expenses, beyond staff time,are anticipated for FY11-12 Deferred PROGRAM: CULTURAL RESOURCE STEWARDSHIP Priority 1 Priority 2 Priority 3 Deferred Evaluate and Plan Evaluate structure and determine if demolition or TBD TBD TBD for Deferred completing deferred maintenance is preferable. Maintenance of Develop plans to restore building if deemed appropriate Sherrill Winery Building 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. OPERATIONS-6 of 9 i ATTACHMENT OPERATIONS 11/4/2011 11:12 AM PROPOSED CHANGES TO CURRENT FY2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope (Quart erlyMitestones Budget Other Dept/BOD &Completion Date) Involved/Impacted PROGRAM: ENVIRONMENTAL RESTORATION AND REMEDIATION Priority 1 Control of Slender Received $15,950 in grant funds Control of slender false brome on District preserves and Q1 FY11-12-CEQA $134,810 Cindy Roessler False Brome which offset costs to control slender financial reimbursment to neighbors for treatment on revised false brome. Consultant behind adjacent private property:treat slender false brome Q3 FY11-12-creek Decrease from Public Affairs schedule on environmental review, along creek corridors. work completed $134,810 to$75,960 therefore implementation of creek Q4 FY16-17-Slender 58 850 work in amount of$42,900 delayed false brome until next year. eradicated from Woodside area Integrated Pest Behind schedule due to other Hire consultant to develop IPM program,conduct Q-2 3 FY11-12-Board $95,750 Cindy Roessler Management priorities. environmental review, and coordinate public input. award contract Program Q4 FY11-12 Develop Planning program 04 FY12-13-Board consideration of project&CEQA certification Grassland Burns Develop a process to bring on a consultant to continue Q2 FY11-12-conduct $8,750 Cindy Roessler vegetation and wildlife monitoring at previously burned vegetation and wildlife and control sites on Russian Ridge. monitoring. Q2 FY13-14-Board consideration of project&CEQA certification 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. OPERATIONS-7 of 9 ATTACHMENT OPERATIONS 11/4/2011 11:12 AM PROPOSED CHANGES TO CURRENT FY2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope Other Dept/BOD p (Quarterly Milestones Budget &Completion Date) Involved/Impacted Priority 2 Priority 3 Bluebrush Canyon Remove dumped materials from drainage.This project 03 FY11-12 Refer to Real Stan Hooper Dump Site Clean will also require CEQA review. Property budget. Up Planning Real Property Deferred PROGRAM: BIOTIC RESOURCE STEWARDSHIP Priority 1 Sudden Oak Fund and assist Sudden Oak Death research, and Q3 FY11-12 summary $20,700 Cindy Roessler Death Monitoring monitor infested areas. report on canyon oak &Research susceptibility to SOD Public Affairs Q3 FY11-12 spray treatment of research &specimen oaks Priority 2 Priority 3 Deferred 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. OPERATIONS-8 of 9 ATTACHMENT 2 OPERATIONS 11/4/2011 11:12 AM PROPOSED CHANGES TO CURRENT FY2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope Other Dept/BOD p (Quarterly Milestones Budget &Completion Date) Involved/Impacted PROGRAM: AGRICULTURAL RESOURCE STEWARDSHIP Priority 1 Priority 2 Weed Control on Contractor's work interrupted. Budget Continue vegetation management on Mindego. Q1&Q2 FY11-12 $28,456 Clayton Koopmann Mindego property was decreased. spring&summer weed work Decrease from Planning Q4 FY20-22 priority $28,456 to$22,171 Real Property weeds controlled on 6 285 Mindego Priority 3 Development of Pro ect delayed due to extended lease Develop an Agricultural Production Plan for the ^^�, Y!?-?_ $55,000 Clayton Koopmann Madonna Creek negotiations Madonna Creek property. Q2 FY12-12 Agricultural Planning Production Plan Real Property Deferred Weed Control on Conduct vegetation management on former Driscoll TBD TBD Clayton Koopmann Driscoll property property. Planning Real Property i 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. OPERATIONS-9 of 9 i ATTACHMENT 2 PLANNING 11;4/2011 11:09 AM PROPOSED CHANGES TO CURRENT FY 2011-12 KEY ACTION PLAN PROJECTS Proiect Descri tion Revisions/Additions Proiect Manaqer Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/impacted Completion Date) PROGRAM: LONG RANGE PLANNING Priority 1 Cooley Landing Delay in schedule due to extended Coordination with City of East Palo Alto Q�Q2 FY11-12 - Amend $30,000 Tina Hugg Peninsula permitting process. to review RFPs, construction drawings, Ravenswood U&M Plan and Partnership grant documents, and others to support partnership agreement Legal Agreement with the project. Provide technical assistance Q2-03 FY11-12 -Site Operations East Palo Alto as needed to review documents and remediation begins Public Affairs other work products. Work with District Real Property Board for amendments to U&M Plan and Partnership Agreement with City. Cooley Landing Ad Hoc Committee Mt. Umunhum Delay in schedule to extend the Complete environmental assessment Q2 FYI 1 12 -GeFtif y CID and $200,000 Meredith Manning Site Planning review period of the Administrative and Environmental Restoration and Pinal Board approval of Site Draft EIR to obtain early Public Access Plan for Mt. Umunhum for P4an All Departments (Element of the comments from Santa Clara Board consideration and adoption (Final Q3 FY11-12 - Draft EIR General Manager SA/BCR Master County. Adoption). Public Release Legal Plan project) Q4 FY11-12 - Board CEQA certification Sierra Azul/Bear Creek Q1 FY12-13- Redwoods Ad Hoc Site/Management Plan Committee approved by Board Prioritv 2- None Priority 3- None I 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-1 of 14 ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM Project Description Revisions/Additions Project Manager Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved(Impacted Completion Date) Deferred Sierra Azul/Bear Incorporate Mount Umunhum Q3 FY11-12 -Begin edits to $0 Lisa Bankosh Creek Redwoods Environmental Restoration and Public Admin Draft Master Plan Master Plan Access Plan and finalize Draft Master Q2 FY12-13-Project All Departments Development Plan and EIR. Production and release of completion (Board final General Manager Public Draft, and Final EIR, Findings and approval of Master Plan) Legal (To be informed by Final Notice. Mt. Um project) Sierra Azul/Bear Creek Redwoods Ad Hoc Committee El Sereno Use Identify new trail opportunities; assess TBD TBD TBD and Management suitability for expanding dog use Plan Amendment throughout Preserve trails using Board- adopted criteria; hold a neighborhood/Use and Management Committee meeting;forward recommendations to the Board for review and consideration. Public Use Study Scope out study design, criteria, TBD TBD TBD (Trail Impacts) inputs/outputs, factors to consider, potential partners, and funding; potential partners include local universities and research institutions. PROGRAM: GEOGRAPHIC AND INFORMATION SYSTEMS SERVICES Priority 1 Ward Boundaries Sliphty ahead of schedule. Final Obtain new census data information and Q2-Q3 FY11-12 -Complete Refer to Casey Cleve Analysis Board approval anticipated by conduct GIS analysis to update Ward Ward boundary updates and Administration October/November. boundaries for the District. present boundary map budget. Administration options to Board for review General Manager and consideration. Legal 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-2 of 14 ATTACHMENT 2 PLANNING 111412011 11:09 AM Project Descri tion Revisions/Additions Proie - 7 Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/Impacted Completion Date) Priority 2 Conservation Begin creating a comprehensive Q4 FY11-12 - Produce series $2,000 Casey Cleve GIS Library Conservation GIS Library by compiling of initial maps as support tool and examining regional conservation to evaluate biodiversity value Real Property GIS data and current District GIS data to of new lands. create conservation layers for use in evaluating biodiveristy value of lands. Prioritv 3- None Deferred District-Wide Implement District-wide GPS TBD TBD TBD TBD GPS Field system to improve consistency, Collection and accuracy, and efficiency in field Implementation data collection and data management. PROGRAM: PUBLIC RECREATION ACCESS PrioritV 1 El Corte de Complete trail design and permitting for 01 FYI 1-12 - Phase 1 $56,500 Tina Hugg Madera Creek Phase I trails and relocated trail crossing permitting Staging Area and across Highway 35. Q4 FYI 1-12 - Phase I bidding Operations Trail Q1 FYI 2-13- Phase I award Real Property Improvements construction contract Legal Q2 FY12-13- Staging area construction Q3 FY12-13-New trail crossing construction Q3 FY14-15- Project completion (all phases) 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-3 of 14 ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM Proiect Description Revisions/Additions Project Manaqer Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/Impacted Completion Date) Mindego Board approved inclusion of new Complete planning and design for trails Staging area and Move $22,000 from Gina Coony -staging Gateway Project partnership Proiect with Peninsula and staging area,and prepare CEQA commemorative site: the Mindego Hill area Open Space Trust as a new Key documentation for all four project 02-Q4 FY11-12 - Scopinq Trail Proiect to this Action Plan Project on August 10, components: Audrey Rust and design Project budget(this Lisa Bankosh -surveys, 2011. Project is being funded by Commemorative Site POST-managed): Q1 FY12-13 -CEQA amount is a studies, CEQA, and trail Peninsula Open Space Trust new staging area: Ancient Oaks Trail certification carryover from the connection to Ancient (POST). Proiect elements were Connection: and Mindego Hill Trail. Q1-Q4 FY12-13- Permitting budget previously Oaks Trail identified as potential new Proiect also includes studies(habitat 02-Q3 FY12-13- set aside by the improvements as part of the assessment, sensitive species surveys, Commemorative Site District for Mindego Gretchen Lausten - former Silva Property purchase and cultural surveys)to inform project construction (assumes Hill Trail see text of Mindego Hill Trail agreement. design. separate, quick permit review) row below) Q2-Q3 FY13-14-staging Operations area construction Add additional $175,000 which will Use and Management Trails: be reimbursed by Committee' Q1 FY12-13 -CEQA POST for a total Legislative, Finance and certification project budget of Public Affairs Committee Q1-Q3 FY 12-13- Project $197,000 design 03 FY12-13-Q1 FY13-14 - Permitting Q2-03 FY13-14 - Construction Russ;aRRidge Project has been grouped into the Werk with Mindego Gateway Project Q2 FYI i 12 GEQAproGess- Move $22,000 Gretchen Laustsen Use and Mindego Gateway Project as one GORSUltant t Complete environmental Q3 CV11 12 Board project budget into ^MaRagerRent- of the four project components to the Mindego Operations Plan Amendm open the Mindego area of Russian Gateway Project. (Mindego Hill Ridge to public access. It is no complete tra 1 design, Certification Use aRmot ^n.,,,.,gemeRt Trail) longer identified as a stand-alone GGRStFUGtj0Rs dFawiRgs and Q3_F 2 13 sec project. See row above for more senstFUGt+on information. peFFRit a .,katiGRS 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-4 of 14 ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM Protect Descri tion Revisions/Additions Project Manaqer Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/impacted Completion Date) Thornewood Trail Increase in budget for additional Following Town of Woodside approval of 02 Q4 FY11-12 -Project $!18,000 Meredith Manning Improvements consultant design services to permit resubmittal, complete the completion assist with multiple onsite equestrian ford crossing installation. Increase from Operations meetings with Town requiring $10,000 to $15,000 several design iterations& hydraulic scour analvsis; budget Grant-funded increase also to cover CA through Federal Department of Fish and Game ARRA permit fees. Delay in schedule to account for these activities. Renewal of N/A Renew a multi-year MOU with DFG to Q4 FY11-12 -Obtain DFG $10,000 Kirk Lenington Memorandum of permit routine maintenance activities on concurrence on edits to MOU Understanding District lands. and required list of submittals Operations (MOU)with Legal California Department of Fish and Game (DFG) San Mateo Project moved from ongoing list to Explore opportunities for streamlining TBD, dependent on $0 Ana Ruiz County Permit Key Project list. permitting system through San Mateo coordination with San Mateo Streamlining County to help reduce project delays County General Manager excessive design requirements, and Real Property costs. Legal 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-5 of 14 ATTACHMENT 2 PLANNING 11/4/2011 11 09 AM evisions/Additions Proiect Manager 7KeyProject Reason for Revisions/Additions Schedule Other DeptsIBOD Scope (Quarterly Milestones Budget Completion Date) Involved/Impacted Prioritv 2 Mt. Umumhum Delay in completing Mt. Umunhum Initiate planning for Phase I site 01 FY11-12 - Initiate plannincl $200,000 Meredith Manning Implementation Site Planning project is delaying improvements: develop plans for trail for trail to summit Phase I-Year 1 initiation of ecological restoration connections to Barlow Road and Q2-Q4 FY11-12 - Identify Decrease budget Operations at summit and development of Lexington Basin and ecological grant funding from $200,000 to Public Affairs design plans for new trail to restoration. Seek grant funding for Q1 FYI 12 04 FY12-13- $50,000 Real Property summit. public access improvements. Complete trail planning, topo Legal survey, and bio survey(trails) Q4 FYI 1 12 FY12-13- Initiate summit restoration planning, complete archeological surveys Alpine Pond Unsuccessful first attempt at grant Q^ F"T „=1 12 Complete $100,000 Lisa Bankosh Long-Term funding. Staff will make second iRterpretive, trail, Rd habitat C;EQ _review Management attempt, this time for partial grant enhanGement improvements at Alp ne Q4 w12_13 oorm4ting Reduce from Legal Plan funds for a phased project Pond. Continue to seek grant funding nn w,3.1 n Site $100,000 to Operations implementation approach. for a phased implementation approach. d mpmvemeRts Completed $20,000 Public Affairs Q3 FY11-12 -Seek grant opportunities and adjust Awaiting grant Use and Management project scope and budget notification for Committee accordingly for phased second attempt implementation approach Mary Davey Install memorial on District land to Develop project scope, schedule, and FY11-12 - Planning, design, Add budget of Gretchen Lausten Memorial celebrate accomplishments of a design for memorial. Work with LFPAC and permits $5,000 former Board member. to finalize design. Obtain engineer plans FY12-13- Installation Operations and secure permits as necessary. Work Public Affairs with crew to install memorial. Legislative, Finance and Public Affairs Committee 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-6 of 14 i ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM Project Description Revisions/Additions Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/impacted Completion Date) Priority 3 Pulgas Ridge Explore possibility of extending a TBD based on coordination $6,500 Gretchen Laustsen Trail Connection trailhead through SFPUC lands;work with City of San Carlos with City and neighbors to address Operations concerns regarding trail access and use; return to Use and Management Use and Management Committee with recommendations; Committee continue to coordinate with City as needed. Deferred La Honda Creek Work with tenant to design sign plan and Q4 FY11-12 -Secure permits TBD Galli Basson Master Plan language for Phase I trail use; submit for road repair Phase I permits to complete repairs to main Q1/Q2 FY12-13- Bidding and Operations Implementation ranch road (Phase I segment). award of contract Real Property Q3 FY12-13 - Road repair completed PROGRAM: PUBLIC SAFETY, LAW ENFORCEMENT,AND FIRE PROTECTION Prioritv 1 Fremont Older Decrease in budget due to less Negotiate canopy and other site safety TBD based on negotiations $70,000 Gretchen Laustsen Staging Area than expected expense for improvements with the Country Club; with Saratoga Country Club Public Safety consultant services. seek Board approval of the site Reduce budget All Departments Improvements improvements; complete design plans from $70,000 to General Manager and secure permits; prepare bid $50,000 Legal package, solicit bids, and administer contract. Project scope contingent on negotiations with Country Club. Schilling Lake Remove select trees per Board- Q3 FY11-12 -Complete tree $15,000 Galli Basson Management approved Lake Management Plan from removal Plan - Schilling Lake Dam to protect dam Operations Implementation integrity. 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-7 of 14 ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM Project Description Revisions/Additions Project Manaqer Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/Impacted Completion Date) Prioritv 2 Peter's Creek Assess trail bridge condition; if deemed Q2 FY11-12 -Complete $25,000 Lisa Bankosh Trail Bridge necessary, begin design for new trail assessment; determine need Repair bridge. for repair/replacement and Operations begin design Priority 3 - None Deferred - None PROGRAM: ENVIRONMENTAL RESTORATION AND REMEDIATION Priority 1 Guadalupe River Decrease in budget due to Implement first year of the coordinated Q3 FY19-20-Complete $50,000 Kirk Lenington Mercury Total delayed invoicing for coordinated monitoring effort to assess TMDL erosion control projects and Maximum Daily monitoring effort. implementation success. Continue monitoring Reduce from Legal Load (TMDL) investigations of potential mercury $50,000 to$20,000 mitigation sites on District lands Hicks Flat Increase in budget to pay for work Complete mercury remediation design 01 FY11-12 -Complete $37,000 Matt Baldzikowski Mercury that was invoiced late, during this (for removal and stabilization of eroding remediation design Remediation fiscal year(versus last fiscal year), mining waste rock along streambank)at Q1 FY12-13-CEQA and Increase from Operations Sierra Azul. permitting $37,000 to $52,000 Legal Q2 FY13-14 - Remediation completed Grant-funded through State Water Resources Control Board Mindego Ranch Negotiate final agreement to close TBD - based on negotiations Refer to Real Kirk Lenington Remediation project with affected parties and obtain with affected parties Property budget. "no further action" letter from Water Legal Board. 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-8 of 14 i ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM Proiect Description Revisions/Additions Proiect Manaqer Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget lnvolvedllmpacted Completion Date) Mt. Umunhum Given desire to complete a full Complete permitting/bidding process Q1 FY11-12 -Lead/ $582 500 Gina Coony Remediation and demolition by next fiscal year even and award contract to demolish first asbestos removed from Restoration though District's second allotment phase of buildings and structures, structures. Reduce from All Departments of$2AM of federal funding fell consistent with a Board-approved Q3 FY11-12 -Prepare bidding $582,500 to Legal through, District share of costs by Restoration and Public Access Plan. documents for Demolition $292,622 fiscal year has been read usted as Q4 FY12-13- Bid &Award such: Demolition Contract Federal FY10-11 -$274,954 Q4 FY11-12 & Q1 FY12-13 - reimbursement FY11-12 -$292,622 Begin Demoltiion funds moved to FY12-13 -$333,804 Q2 FY12-13 Complete FYI 2-13 to cover This adiustment allows for entire Demolition demolition cost. demolition cost of$1,500,000 to $590,500 to-ba_ be covered by federal funds and reimbursed through spread District costs over three Gv 09/10 federal years to reduce the impact to the as CAPEX Guideline. Alma College This is an unanticipated Contain fuel leak and conduct Q4 FY10-11 -Contain fuel Add budget of Kirk Lenington Remediation emergency proiect that required remediation activities to remove source leak and conduct emergency $150,000 immediate attention starting at the of contaminants(underground storage response Legal end of last fiscal year, after the tank/piping)and contaminated soil. 01-Q2 FY11-12 -Complete Operations Action Plan and Budget for FY11- Conduct Phase I investigations of Alma Remedial Design 12 was completed. College site to identify an o� Q3-Q4 FY11-12 -Obtain potential contaminant sources. permits, conduct bidding process and complete remediation work; complete Phase I investigations of Alma College Potential Potential land purchase Pending purchase of new property, work 04 FY11-12 -Scope project Refer to Real Kirk Lenington - Purchase Land agreement with Santa Clara with Santa Clara Valley Water District to and prepare RFP Property negotiations Restoration Valley Water District would require develop, fund, and implement a Land 01 FY12-13 -Develop Land Department's Meredith Manning - d_e_velopment and implementation Restoration Plan; Plan would be due at Restoration Plan budget implementation of a Land Restoration Plan; time of purchase. Q1-Q4 FY12-13-Complete project is dependent upon Board design and permitting Real Property approval of potential purchase. 01-03 FY13-14- Legal Implementation Operations 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-9 of 14 ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM Project Description Revisions/Additions Project Manaqer Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/impacted Completion Date) Prioritv 2 Big Dipper Road Decrease in budget due to lower Seek bids, award contract, and complete Q1 FY11-12 -Bidding $352,000 Matt Baldzikowski Restoration than expected repair bids. restoration project to remove perched fill process and road/stream crossings along one 02 FY11-12 - Award Decrease from Operations mile of badly-eroding former ranch road construction contract $352,000 to Legal and upgrade 1/2 mile of Old Page Mill Q4 FY11-12 -Project $302,000 Public Affairs Road. completion Partially funded (8148,000) by a Department of Fish and Game grant. Resource Delay in schedule given other Obtain final Board approval for the entire Q1 FY11-12 -CEQA review $14,500 Julie Anderson Management project priorities and reduced staff set of Resource Management Policies Q4 04 FY11-12 - Board Policies capacity. considers certificaton of Administration CEQA document and Operations adoption of RM Policies Public Affairs Legal El Corte de Secure permits for Methuselah bridge 01 FY11-12 -Complete $37,000 Julie Andersen Madera Creek and Manzanita Trail improvements and design and construction plans (Meredith Manning Watershed complete first phase of road fill Q2 FY11-12 -Permitting during Julie's maternity Protection removal/trail restoration to close Q2 FY12-13-Construction leave) Program abandoned alignments. Operations Prioritv 3 - None Deferred - None 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-10 of 14 ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM Protect Description Revisions/Additions Proiect Manager Key Project Reason for RevisionslAdditions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/impacted Completion Date) PROGRAM: BIOTIC RESOURCE STEWARDSHIP Prioritv 1 - None Priority 2 Ponds DR07 and Increase in budget to ensure Complete pond design and submit for Q2 FYI 1-12 - Design $48,599 Julie Anderson DR08 Repair sufficient funds for permitting permits; secure grant funding for repair Q3 FYI 1-12 -CEQA and assuming all permit fees are paid work. permitting Increase from Operations this fiscal year. Q1-Q3 FYI 2-13 - Bidding, $48,500 to $58,500 award of contract and repair Prioritv 3- None Deferred Mindego Lake Define a habitat restoration and TBD TBD TBD TBD Management long-term management plan for Plan Mindego Lake. PROGRAM: CULTURAL RESOURCE STEWARDSHIP Prioritv 1 - None Prioritv 2 Alma College Delay in schedule due to Prepare and release of-a a draft Request Q4 Q4 FYI 1-12 -Prepare $15,000 Er Ga S mmono Site Use resignation of project manager for Proposals(RFP)to determine draft RFP Lisa Bankosh Partnership and shift in project priorities partnership interest in Q2 FYa 1-1-2 12-13-Release (Mindego Gateway Project) rehabilitating/stabilizing key structures; RFP Operations review results with the Cer­nrnittee� return Q4 FY4442 12-13-Review Legal to the Beard with Fe ended next proposals and prepare steps. revised site plan; obtain Sierra Azul/Bear Creek Committee support Redwoods Ad Hoc Q1 FY42-43 13-14- Present Committee site plan for Board review and consideration 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-11 of 14 ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM Project Descri tion Revisions/Additions Project Manaqer Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/impacted Completion Date) Archaeological Competetively select consultant to Q2 FY2011-12 - Release $25,000 Matt Baldzikowski Surveys complete archaeological surveys to RFQ/P to solicit Proposals (Mindego Ranch inform development of future Q2 FY2011-12 -Award Operations and Skyline plans/construction projects. consultant contract Ridge) 04 FY2011-12 - Final report completed Priority 3 -None Deferred - None PROGRAM: STAFF FACILITY INFRASTRUCTURE Priority 1 Folger Ranch Delay in schedule due to extended Complete bidding process to award 04 Q2-Q3 FY2011-12 - $277 00 EriGa Simmons—, House Remodel permit review. Increase in budget construction contract; complete Bidding Galli Basson to include asbestos removal, as residence remodel and new water Q2 and Q3 FY2011-12 - Increase from well as geotech construction system installation. Award remodel contract $277,000 to Planning monitoring, and additional Q2 03 FY2011-12 - Begin $311,000 Real Property permitting and construction construction Operations management costs resulting from Q3-04 FY2011-12 - Legal splitting the project into two Construction complete phases to meet grading deadline for trenching work. 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-12 of 14 ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM Project Description RevisionslAdditions Project Manaqer Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/Impacted Completion Date) Priority 2 South Area Field Lack of water identified as a Secure the one building with historic F=Y'^ate plaRRing and $195 500 Tina Hugg Office Site potential issue and could preclude merit; continue site planning and design utility infrnc+r„nt ire rece@rrh Preparation and building a field office at this site. through schematic design phase for new FY11-12: Study wells, water Decrease from Operations Design Decrease in budget to remove field office facility. capacity, and possibly $195,500 to Real Property design and geotechnical fees feasibility of drilling a new $100,000 Legal since design cannot begin until well; further scope will further well testing is completed to depend on findings Facilities Ad Hoc determine water availability and Committee feasibility of project site. design FY!2 13: n 'g development, —onskuntlAndOGUmentation, permitting, GEOA nene+'n+'e GORMF ^+'e Demolition of Project postponed until feasibility­ Demolish ^ „h, ildiRgs; � 01 FY10 11 R ddiR^�� $40,000 Zachary Alexander Beatty Accessory of Beatty site as field office hiStelFiGally n'fiGan+building; ,.en+in e Structures location is determined. site planning for new field nffire f^Gir+„ Q2Fv1 n 11 Award Decrease from Operations (identify infrastructure requirements and demeli+ien nen+ra^+ $40,000 to $10,000 Legal preliminary layout); hire GenswitaRt tearR Q3 FYI 0 11 Demolish to begin programming design phase. nr buildings and restore building pad sites- Skyline Field Delay in schedule to re-visit Re-visit cost, program, and scope of FY11-12: Coordination with $240,000 Tina Hugg Office project approach; pre-application project given County required site County to discuss road Improvements meeting revealed more detail improvements. Implement minor improvement requirements; Decrease from Legal about costly County requirements remodel +e eXiStiRg building and build confirmation with Ad Hoc on $240,000 to Operations such as improving existing road, new shop. scope and feasibility of $112,500 providing fire water storage, and project GeRSFUetiGR Facilities Ad Hoc other site improvements that may dOGUmnetation, permittiRg, Committee increase project cost by-$1 M. G€QA F=Y12 13: Bidding & Priority 3 - None I 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-13 of 14 i I ATTACHMENT 2 PLANNING 11/4/2011 11:09 AM - Proiect Description Revisions/Additions Proiect Manager Key Project Reason for Revisions/Additions Schedule Other Depts/BOD Scope (Quarterly Milestones& Budget Involved/Impacted Completion Date) Deferred Administrative Replace aging HVAC system and TBD TBD TBD TBD Office HVAC and expand capacity of the South End Administrative Office to Remodel accommodate future staff growth. Ongoing • Brochure map updates and formatting • GIS maintenance • Map and graphics production • Linking District databases to GIS(e.g. road &trail database) • Sign and signboard replacements • La Honda Creek Master Plan Development(remaining work to close out planning project) $35,000 • Streamline permitting process with San Mateo County for routine maintenance projects • Participation in Details &Specifications Committee to develop standard construction details and specifications $3,000 • Memorial Bench Inventory • Office of Emergency Services Coordination • Sign Committee participation to address emerging sign issues •Trail Naming • Bay Area Open Space Council Upland Habitat Project participation and input • Participate in the development and review of Community Wildfire Protection Programs(CWPP) • Cultural Resource Surveys • Natural Resource Surveys • Pond Management and Monitoring Increase from $0 to $11,000 for cattle exclusion fencing at Pnnd nRnR •Administer the Resource Management Grants Program $25,000 • Conduct Road and Trail Inventories $20,000 • Stakeholder participation in the San Gregorio Creek Watershed Assessment Technical Advisory Committee JAC) • Moffett Field/NASA Ames Site Cleanup (includinq Site 25-Stevens Creek Nature Shoreline Study Area) • Ravenswood/Cooley Landinq Predator Control 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2.Items underlined are new additions or changes to current Fiscal Year. 3.Projects gray-out reflect no changes. PLANNING-14 of 14 Attachment 2 PUBLIC AFFAIRS 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope (Quarterly Budget Other Depts/BOD p Milestones & Involved/Impacted Completion Date) JPRPGRAM: PUBLIC INFORMATION, MEDIA AND OUTREACH Priority 1 Health Incentive Continue program research to determine how best Q4 FY11-12 - $500; additional Kristi Britt Program to reach out to the community through health and Provide project budget may be wellness by providing open space and trails as a proposal to the needed in future Planning resource for bettering one's health. Engage Board fiscal year[s] Operations constituents in diverse communities. District Coffee Determine first pass of book content; deliver final Q1 FY11-12 - $12,500 Kristi Britt Table Book manuscript to publisher; review and finalize copy Finalize first pass of edits; review design samples. book content and Planning provide manuscript Legal to publisher Q2-Q4 FY11-12 - Review and finalize copy edits, review design samples. Media Research and purchase press release and media Q3 FY11-12 $2,000 Leigh Ann Gessner Management list management software. Diversity Diverse outreach strategy will be Implement eutFeaGh strategy drafted in FY 2010 Qn GvT,_ !1 12- $2,000 Rudy Jurgensen Outreach integrated in strategic plan 4 Phase 1: Q4 FY11- implementation Phase 1: Identify community organizations for 12 All departments outreach Phase 2: FY 12-13 Phase 2: Develop outreach strategy in coordination with strategic plan. 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items underlined are new additions or changes to current Fiscal Year. 3. Projects gray-out reflect no changes. PUBLIC AFFAIRS-1 of 7 Attachment 2 PUBLIC AFFAIRS 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope (Quarterly Budget Other Depts/BOD p Milestones & Involved/Impacted Completion Date) Mobile Survey current relevant apps. Consider mobile Q3 FY11-12 $8,000 Vicky Gou Application format for openspace.org. Determine scope, schedule, and budget for selected approach. Planning Legal Visitor Estimate Continue to gather estimates of the number of 1Q FY11-12: TBD Kristi Britt Survey individuals who have visited District open space project completed preserves by surveying each preserve during all four seasons. Priority 2 Priority 3 Deferred WildlT f a,.,e Gu*des Online FeSOUFGe tG Gons6der dmffeFeRt _ TBB TBD K ritt censtmWents' knowledge of t GenGept, such as possible iPhone application or natural environment, inGluding- on!ne field guide to w ldfloweFiplants and animals. flora and fauna found on District preserves. Company went out of business. 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items underlined are new additions or changes to current Fiscal Year. 3. Projects gray-out reflect no changes. PUBLIC AFFAIRS-2 of 7 Attachment 2 PUBLIC AFFAIRS 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Reasons for Schedule Key Project Revisions/Additions Scope (Quarterly Other Deis/BOD p 9 Bud et p Milestones & Involved/Impacted Completion Date) PROGRAM: LEGISLATIVE Priority 1 Mt. Umunhum Work with the District's Washington lobbyist to Ongoing $30,000 Rudy Jurgensen Remediation ensure that federal funding for the cleanup and Site continues. Operations Planning Real Property Planning Legal State Legislation Work with the District's legislative advocate and Ongoing $28,000 Rudy Jurgensen with legislators and their staff to sponsor and support the Board-approved 2011-2012 All departments Legislative Program. Update Legislative Program to respond to changing political landscape. Seek coordination and support from other special districts. Federal Work with the District's legislative advocate and Ongoing $0 Rudy Jurgensen Legislation with legislators and their staff to sponsor and support the Board-approved 2011-2012 All departments Legislative Program. Update Legislative Program to respond to changing political landscape. Seek coordination and support from other special districts. Priority 2 Priority 3 Deferred 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items underlined are new additions or changes to current Fiscal Year. 3. Projects gray-out reflect no changes. PUBLIC AFFAIRS-3 of 7 Attachment 2 PUBLIC AFFAIRS 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope (Quarterly Budget Other Depts/BOD p Milestones & Involved/Impacted Completion Date) ROGRAM: COMMUNITY INVOLVEMENT AND EDUCATION Priority 1 Geocaching Host event to launch program; print and distribute Q2 FY11-12 - Host $3,000 Jennifer Williams Program related materials; promote event in community event launch event and in various media outlets; offer staff, board, Q1-Q4 FY11-12 - Operations and volunteer educational training. Promote program in Legal community and internally District-Wide Identify interpretive priorities based on criteria Q1 FY11-12 - $5,000 Renee Fitzsimons Interpretive outlined in District-wide Interpretive Plan and Identify project and Plan: select highest priority project or site-specific plan resources for Operations Implementation - development for 2011-12; project may be multi- implementation Planning Continued year. (consultant; vendor) Phase II Q2 FY11-12 - Contract established and work begins 03-Q4 FY11-12 - Work in progress and completion 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items underlined are new additions or changes to current Fiscal Year. 3. Projects gray-out reflect no changes. PUBLIC AFFAIRS-4 of 7 Attachment 2 PUBLIC AFFAIRS 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 KEY ACTION PLAN PROJECTS s, Project Description Revisions/Additions Project Manager Reasons for Schedule Key Project Revisions/Additions Scope (Quarterly Other Deis/BOD p g Bud et p Milestones & Involved/Impacted Completion Date) Collaborative Research and identify new partnership 01 FY11-12 - $3,000 Renee Fitzsimons Family opportunities in regional communities-e.g. Conduct research Programming recreation departments, civic groups, after-school on potential Operations with Diverse programs, non-profits/ NGOs; establish partners; contact Audience partnership and set-up program or activity; selected partners to Partner/s implement participation process and solicit interview families; involve District docents and/or partner Q2 FY11-12 - volunteers. Select partner and establish agreement; scope the program or activity to implement 03 FY11-12 - Recruit staff and/or volunteers; set up program schedule Q3-Q4 FY11-12 - Conduct program; culminating event and/or evaluation of Priority 2 Memorial Plan Present ideas and recommendations for locations Q4 FY11-12 $0 Paul McKowan Development for and structures to LFPAC. Work with LFPAC to Volunteers & determine District guidelines. Operations Docents Planning LFPAC Committee Priority 3 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items underlined are new additions or changes to current Fiscal Year. 3. Projects gray-out reflect no changes. PUBLIC AFFAIRS-5 of 7 F___ - Attachment 2 PUBLIC AFFAIRS I 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule Revisions/Additions Scope (Quarterly Budget Other Depts/BOD p Milestones & Involved/Impacted Completion Date) Deferred ARMS Program Expansion Hire new 1/2- or full-time Volunteer Program field TBD TBD Paul McKowan lead position to oversee the ARMS volunteers. Ongoing • Community-hosted Outreach Events (i.e. Woodside Envirofest); Research, respond to requests, attend as appropriate. • District-hosted Community Events (i.e. Nature Center Opening Weekend. Co-lead annual Bay Area Ridge Trail Cruz with Ridge Trail Council). • Coordinate spring and fall Spaces & Species field trips -docent/class scheduling; school/teacher and field office communication. • Docent recruitment- development/placement of print/online/community ads and flyers; track incoming recruits and results. • Coordinate continued outreach to underserved schools for inclusion in field trip program/TAP • Plan, coordinate, implement, and evaluate 2011 Volunteer Recognition Event. • Schedule and lead annual training for staff. Update training materials, etc. • Schedule and coordinate 55+ outdoor service projects, including April Earth Day and June Trail Days events. • Present ARMS 1/2-time and optional full-time Lead Position recommendations to management. • Continue to manage the existing ARMS Program, make needed adjustments to proposed 1/2-and optional full-time Lead Position. • Schedule guest speaker/instructor enrichment trainings or presentations for volunteers. • Schedule and lead Crew Leader combination Project Training/Meeting sessions. • Recruit for 2012 spring Trail Patrol and fall Crew Leader training classes. • Coordinate and lead Volunteer Trail Patrol-Team Patrol Days at preserves with general regulations or other ongoing challenges. • Coordinate specific Trail Patrol outreach tables and patrols at dog preserves; provide education regarding new waste removal guidelines, forward public/volunteer feedback to Ops. • Manage special project volunteer requests and coordinate with appropriate staff members. • Manage Volunteer Section of Contact Database and make needed adjustments/additions to new manual. • Manage improvements to Conservation Easement Monitoring Program, including training and hours reporting. • Create and send periodic/quarterly E-blast (electronic)volunteer updates, newsletters, etc. • Plan, schedule, and manage 200+ quarterly docent-led activities for the public. • Process requests for docent-led hikes and other activities from constituents. • Manage Daniels Nature Center, including docent scheduling, and maintenance and operational needs. • Plan/coordinate annual Fremont Older House&Garden Tours for public- including docent scheduling, media outreach, etc. once or twice a year. in February-March (six weeks)for OELs, and in March for NCHs. • Networking: meet with groups like MEEA(environmental education), VAN (volunteer administration), NAI-Chapter 9 (interpretation) 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items underlined are new additions or changes to current Fiscal Year. 3. Projects gray-out reflect no changes. PUBLIC AFFAIRS-6 of 7 Attachment 2 PUBLIC AFFAIRS 11/4l2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 KEY ACTION PLAN PROJECTS Project Description Revisions/Additions Project Manager Key Project Reasons for Schedule i I Revisions/Additions Scope (Quarterly Budget Other Depts/BOD p Milestones & Involved/impacted Completion Date) for professional development, and programmatic or project collaboration. • Training: Research/solicit other organizations for partnerships to provide new enrichment/joint training opportunities for volunteers. Continue to work with POST and other organizations or agencies • Host and attend Volunteer Management- Best Practices Roundtable meetings and trainings. • Coordinate Public Affairs team feedback and represent group at T3 and other internal District committees. • Alpine Pond Long Term Management Plan • Stevens Canyon Ranch long-term orchard management agreement • Promote diverse media coverage of the District that communicates its key messages. • Host special events and celebrations such as a Legislative Meet-and-Greet, Mary Davey dedication event, etc. • Produce the quarterly newsletter Open Space Views, including the 2010-11 Annual Report; coordinate graphic design, print, mail. • Produce and update District trail brochures and other printed matter; create new brochures for special activities/topics as needed. • Hold an annual public meeting to review the Good Neighbor Policy(and brochure) and its implementation and effectiveness. • Continue to promote the District's trail guide book Peninsula Tales& Trails. • Work with Planning and Operations to design, write, and edit content for signs and signboards; attend Sign Committee meetings. • Develop District advertisements for public meetings, announcements, docent and volunteer recruitment, etc. as needed. • Develop collaborative partnerships with other organizations to help the District achieve its mission. • Maintain/improve the District Web site to serve volunteers, community, constituents, staff with timely/relevant news and project info. • Prepare department Action Plan and Budget and related mid-year and forecast • Build relationships and work on getting regular coverage of the District in ethnic media outlets to reach new audiences. • Plan and give regular general information community presentations about the District to our target audiences. • Publish and distribute weekly blog posts to communicate about the District and nature, particularly with the media and younger readers online. I i 1.Items strike-through have been removed from current Fiscal Year and may be deferred to future year. 2. Items underlined are new additions or changes to current Fiscal Year. 3. Projects gray-out reflect no changes. PUBLIC AFFAIRS-7 of 7 ATTACHMENT 2 REAL PROPERTY 11/412011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Project Manager Revisions/Additions Scope (Quarterly Milestones Budget &Completion Date) PROGRAM: GREENBELT PRESERVATION Priority 1 Potential New See Land Purchase Partnerships Pursue purchase of new land additions to FY11-12 $7,670,000 Mike Williams Land Additions below for explanation on El Corte Purisima Creek, El Corr de Madera, La Honda de Madera. Creek, Russian Ridge, Skyline Ridge and Sierra All Departments Azul Open Space Preserves. Pursue additional I property rights in the Mt. Umunhum area to assist (with the Mt. Umunhum Site Planning project (Key Project). The Hawthorns 'Hawthorns Fund is outside the (Transfer of this historic property in Portola Valley FY11-12 $85,000 Funded by Real Property Team Property District Budget. to the District. Upon transfer secure the site, Hawthorns Fund Transfer ; ,implement improvements to the Alpine Road Legal iresidence to use for management presence and Operations ensure defensible space clearing. (See also Planning Cultural Resource Stewardship) Public Affairs Priority 2 _ Land Purchase 1. Will be completed as Cooperativelywork with local land preservation $775,000 Mike Williams Partnerships ;scheduled. organizations on the following property Sandy Sommer 12. ECDM moved from priority 1 in 'partnerships: Potential New Land Additions. 1. Saratoga to Skyline Sanborn wl City of FY11-12 (Legal 13. Bear Creek Redwoods (Moody Saratoga & Santa Clara County Parks Operations Gulch) delay in schedule due to 2. El Corte de Madera Additions - FY11-12 Planning staff capacity and delayed Sempervirens/Galloway. Public Affairs response from community FY!1 12 FY12-13 stakeholders. 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 1 of 12 ATTACHMENT REAL PROPERTY 11l4l2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Project Manager Revisions/Additions Scope p (Quarterly Milestones Budget &Completion Date) Potential New 1. Caltrans agreed to exchange of 1. La Honda Creek Open Space Preserve FY11-12 $70,000 Mike Williams Trail Easements easements. Caltrans 2. SF Bay Trail delay in schedule F !1 12 FY12-13 Legal due to staff position vacancy. Ravensweed) Operations 3. Will be completed as 3. Bay Area Ridge Trail (Cal Water at ECDM) FY11-12 Planning crhoriiilori _ _ Pithli[^ Affnirc New Land Contract elevated in priority to Contractual agreement to initiate dump site 04 FY11-12 Withheld in 'Sandy Sommer Transition avail of funds set aside in escrow cleanup at Powell. purchase price - (time constrained). Project was placed in escrow. Operations nrininally dpfPrrpd Planninn Priority 3 Deferred New Land Powell Property Dump Site moved Powell PFopeFty Dump Site and Structures TBD TBD Sandy Sommer Transition up to priority 2 in New Land Demolition Assessment Transition. Operations Planninn 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 2 of 12 ATTACHMENT REAL PROPERTY 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Project Manager Revisions/Additions Scope p (Quarterly Milestones Budget &Completion Date) PROGRAM: COASTSIDE PROTECTION PLAN Priority 1 Coastside Purchase new land additions to the Purisima FY11-12 $5,050,000 Mike Williams Purchases Creek Redwoods and Miramontes Ridge Open Space Preserves and pursue other opportunities All departments in the Coastside Protection Area. Priority 2 Purisima to the 1. Will be completed as 1. Continue to pursue a lot line adjustments to Q2 FY11-12 Lot $30,000 Mike Williams Sea Ischeduled. merge the Elkus Uplands & Lobitos Ridge line adjustment and 2. Property division delay in properties. open access Legal (schedule due to staff position easement. Operations I vacancy. 2. WeFk with private prepeFty ewner of Purisima F=Y!1 12 FY12-13 Planning iFarms pFopeFty to pursue property division of Public Affairs I( upland and agricultural areas of property. 3. Purisima Farms Property Transfer. TBD Priority 3 Deferred PROGRAM: LONG RANGE PLANNING - Priority 1 I—r,r^^nb^I+ -era Incorporated into Open 1. Review, eGnselidate, and analyze existing land Q! FY11 12 N Goasts,de Land Space/Conservation Vision Plan Rel+cy Review PUFG a (see District-wide Projects). g Pregram- Master PIaR; Real Preper-ty Committee Charge. Q2 FY!1 12 AdMiRistration Development 7 IR n^+'n with Strategic Plan development Strategies Feyie w Greenbelt definitio • discuss strategies fer greenbelt aR d ^ astsi de lend a iat'e I 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 3 of 12 ATTACHMENT REAL PROPERTY 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Project Manager Revisions/Additions Scope p (Quarterly Milestones Budget &Completion Date) Priority 2 Priority 3 Deferred PROGRAM: PROPERTY RIGHTS STEWARDSHIP Priority 1 Ridge Vineyards Ridge Vineyards funding of CEQA Draft agreement and easement documents for fee FY12-13 $5,000 Sandy Sommer .documentation and outside and easement property exchanges to resolve 'counsel for easement drafting historic encroachment, protect scenic ridqeline Legal allows project to proceed with and enhance compatible agricultural uses. Operations lower impact on District staff. Planning Prniart miac nrininally riafarrari _ P1 ihlir Aff2irs. Encroachment Delay in schedule due to staff Sierra Azul - Kennedy tad"^^^^encroachment it w�2 FY12-13 $60,000-Budget dams Resolution position vacancy. ( reduced to $30K to Sandy ammeF retain monies for any Gullicksen legal Legal fees. Operations P4anning Priority 2 Guadalupe Land Delay in schedule due to staff 1. nppFaise faii:mwket value f G"l C property � Fv__,1_1-=1_2 FY12-13 $6,000 !M*ke`^�, '11;ams- Company capacity. which is s bjeGt t a open space easement. Capital Gains 2. Work with Corporate GOunsel to assess dal Tax Liability potential Gapital gains tax liability. Priority 3 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 4 of 12 ATTACHMENT REAL PROPERTY 114'2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Project Manager, a' Revisions/Additions Scope p (Quarterly Milestones Budget &Completion Date) Deferred San Mateo File a notice of nonrenewal with San Mateo TBD TBD Sandy Sommer County County and City of Menlo Park for appropriate Jean Chung Williamson Act MROSD lands currently covered by the Contracts Williamson Act. N r)n rP n A\AIA I PROGRAM: REVENUE GENERATION Priority 1 _ New Land Silva residence has significant Transition Hawthorne Alpine Road house, FY11-12 $5,000$68,700 Elaina Cuzick Rental Property ;termite damage and will require POST(Silva) house, Slaqht house(staf), Felger Savings from Transition treatment and reconstruction heuse(staff) and POST(October Farm)house into Mindego Landfill All Departments totaling $60,375. rental residences. i rebudgeted to ;Slaght has required lead and 1. Assess overall conditions of residence. handle Silva/Slaght asbestos work totaling $8,325. 2. Make repairs and clean residence. unanticipated Folger house remodel delayed 3. If residence does not have current tenant- list expenses. due to bid issues and project the residence for rent. resizin . 14. Enter into lease with current tenant or new tenant _ Priority 2 Priority 3 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 5 of 12 ATTACHMENT REAL PROPERTY 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Proje7Manager Revisions/Additions Scope p (Quarterly Milestones Budget &Completion Date) Deferred C&C New Tenant has not initiated process. 1. Planning, Operations, Legal to review proposal FY 11 12TBD TBD ,Elaina Cuzick Building Project is deferred. Project was to build third building. I originally a priority 3. 2. Take to Real Property Committee for approval Legal on new location (at rear of facility)and impacts. iOperations I 3. Revise communications lease with tenant to !Planning incorporate the third building as needed. 4. Work with tenant on design and permitting. 5. Issue permits and manage construction with tenant. Property 1. Analyze Property Management requirements. TBD TBD Elaina Cuzick Management 2. Develop requirements document. Software 3. Research Property Management firms use of software options. 4. Review software vendor options. 5. Test vendor software choices for best fit if possible. 6. Make recommendation. 7. Purchase software. 8. Integrate all current property management infnrmatinn intn cnft1A/nro Bi-Annual 1. Upon Board approval, issue painting and TBD TBD Elaina Cuzick Contract roofing bid packages. Process 2. Select painting and roofing contractors for two years. 3. Develop process flow for other department use. 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 6 of 12 ATTACHMENT REAL PROPERTY 11/4/2011 11:10AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions 71 Key Project Reasons for Schedule Project Manager Revisions/Additions Scope p (Quarterly Milestones Budget i &Completion Date) PROGRAM: PUBLIC SAFETY, LAW ENFORCEMENT, AND FIRE PROTECTION Priority 1 San Mateo 1. Understand with Operations the District Radio Q4 FY11-12 $0 Elaina Cuzick County Telecom System requirements for tower at the County's Contingent on San Lease - Rolph Pise Peak Communications Site. Mateo County Legal Repeater, 2. Work cooperatively with County to develop a Board of Supervisor Operations Russian Ridge lease that will assist the District with its radio approval Planning Open Space system requirements at Pise Peak and allow the Preserve continued leasing of the Rolfe Repeater Site for the next 25 years. 3. Receive approval of the new 25-year least from the County. GGNRA GGNRA construction schedule 1. Coordinate with Operations day-to-day Q4 Q3 FY11-12 $0 Elaina Cuzick Communication has been delayed. contractor requirements. s Tower 2. Monitor with Operations day-to-ay construction Legal Construction activities. Operations 3. Coordinate with Operations/Public Affairs to Planning manage public outreach regarding construction Public Affairs 4 Coordinate with GGNRA and Operations for installation of District Radio equipment on GGNRA tower 5. Ensure all site clean up and road repair completed by GGNRA post construction. Priority 2 Priority 3 Deferred I 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 7 of 12 ATTACHMENT REAL PROPERTY 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Project Manager Revisions/Additions Scope p (Quarterly Milestones Budget &Completion Date) PROGRAM: AGRICULTURAL LAND STEWARDSHIP Priority 1 Ag Lease- Coastal consultations and tenant 1. Develop Agriculture Production Plan for Lobitos Q4 Q3 FY11-12 $0 Elaina Cuzick former POST negotiations required additional Ridge (Lobitos Ridge) time. 2. Meet with tenant to discuss plan and lease Legal property specifics Planning 3. Develop Agricultural Lease Operations 4. Review Agricultural Production Plan with Farm Public Affairs Bureau & SMC Ag Advisory 5. Review Agricultural Production Plan with U&M committee Priority 2 Grazing Lease - Delay in schedule due to staff 1. Develop Rangeland Management Plan fr r Q v�2FY12- $0- €-4afna OuziGk former POST capacity. Bluebru- 13 (Blue Brush 12. Devel^n grazing leas^ Legal Canyon) 13. Meet with t Rt to OSGUSS plan, lease PlaR+ag I property specifics and ALIM pricing Operations P, b"o Affairs r-crvrtc rcrrorr� Farm Bureau & SIVIC Ag Advise Stevens Canyon Delay in schedule due to staff Q! FY!1 12 FY12- €la;na Guz66k Ranch Long capacity. 13 Term Orchard of the erGhard. Legal Management 2. Revise theprevious POST management Public vblic Affairs Agreement agreement and present to Village HaFv t Operations agreement.3. Negot ate with Village Harvest on PlaRning A Present QFGhaFd Plan and m nt J 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 8 of 12 ATTACHMENT REAL PROPERTY 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Project Manager Revisions/Additions Scope (Quarterly Milestones Budget &Completion Date) Priority 3 Deferred Ag Lease - 1. Develop Agriculture Production Plan for TBD TBD Elaina Cuzick POST Madonna Miramontes Ridge property Creek 2. Develop agricultural lease Legal 3. Meet with tenant to discuss plan and lease Planning specifics Operations 4. Review Agricultural Production Plan with SMC Public Affairs I Farm Bureau &SMC Ag Advisory ROGRA_ M: PUBLIC RECREATION AND ACCESS Priority 1 Priority 2 Bear Creek Delay in schedule due to staff 1. Prepare Bear Creek Stables draft site and 42 Q4 FY11-12 $7,500 Elaina Cuzick Stables capacity. management plan options RFP/Lease Legal Planning Operations Pt ihlir, Affnirc Priority 3 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 9 of 12 ATTACHMENT 2 REAL PROPERTY 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Project Manager Revisions/Additions Scope p (Quarterly Milestones Budget &Completion Date) Deferred Stable Lease - 1. Develop Stable Plan for Miramontes Ridge TBD TBD Elaina Cuzick POST Madonna property Creek 2. Develop stable lease Legal 3. Meet with tenant to discuss plan & lease Planning specifics Operations 4. Review Stable Plan with SMC Ag Advisory, Public Affairs SMC Farm Bureau Bear Creek 1. Present Bear Creek Stables conceptual site TBD TBD Elaina Cuzick Stables and management plan options to Board Ad Hoc RFP/Lease Committee Legal 2. Work with Board Ad Hoc Committee to finalize Planning on a Bear Creek Stables site and management Operations plan option Public Affairs 3. Draft a long-term lease agreement to be included in Request for Proposal (RFP) 4. Prepare RFP including request for detailed financial plan 5. Issue RFP, evaluate proposals, select stable tenant 6. Sian Lease a I i 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 10 of 12 ATTACHMENT REAL PROPERTY 11/4/2011 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Project Manager Revisions/Additions Scope p (Quarterly Milestones Budget &Completion Date) PROGRAM: CULTLUL RESOURCE STEWARDSHIP Priority 1 Fremont Older Delay in schedule due to staff Phase 1 North behind F=Femont Older House n3�2 FY12- ;$10,008- Ela'naC;UZiGk House capacity. 13 Defensible Phase 2 - East of the Road all the way to the TBD Running Space Adobe I Operatiens Phase 3-Around the Adobe j TBD Hawthorns Delay in schedule while waiting for c.,,UFe and weatherproof h st r Gal buildings w�2- FY12-13 $66,000 Funded by Real Property Team Historic property ytransfer and because of Hawthorns Fund Residence I Real Property and Planning staff paFtRers feF histeriG Fesouroe managemeRt PlaRRing capacity. Operations Priority 2 Priority 3 Deferred i 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 11 of 12 I ATTACHMENT REAL PROPERTY 11/4/201 1 11:10 AM PROPOSED CHANGES TO CURRENT FY 2011-12 ACTION PLAN KEY PROJECTS Project Description Revisions/Additions Key Project Reasons for Schedule Project Manager Revisions/Additions Scope p (Quarterly Milestones Budget &Completion Date) Ongoing • Convert the budgeted funds in New Land Commitments budget category into open space lands at desirable prices, focusing on critical greenbelt properties that round out and improve public access to existing preserves, connect to other preserves and to other public lands, protect natural habitat and resources, and further the completion of the Bay Area Ridge Trail and the San Francisco Bay Trail. • Provide comprehensive land conservation planning and strategic analysis to guide the land purchase program. Work with Operations and Planning Departments to evaluate new properties being considered for purchase and help assess management issues and associated costs. Provide land use and site planning information to assist in developing terms and conditions for negotiating land purchases. Conduct due diligence investigations as necessary. • Maintain a multi-year spending plan for open space land purchases that optimizes use of cash and borrowed funds to accomplish land purchase goals within budget constraints. Contingent on working with District Controller on Q3 financing measure. • Explore grant opportunties to augment land purchase funds. Explore joint projects with non-profit and public agency partners, bargain sales, and/or gifts where possible. Explore various alternative terms of purchase to offer advantages and incentives to landowners, as well as cost savings to the District. • Work jointly with Planning and Operations Departments to transition responsibility for planning, management, and operation of newly purchased lands. Assist with structure disposition and site remediation efforts in the short-term timeframe following property purchase. • Administer tax cancellations for purchased property. Implement assessment agreement for San Mateo County Mosquito Abatement District. Continue to work with Operations and Administration Departments on Coastside Protection Program agreements with La Honda Pescadero Unified School District and San Mateo County Fire to pay and track service fees for existing and new land purchases on the coast. • Convert the budgeted funds in New Land Commitments budget category into open space lands at desirable prices, focusing on critical greenbelt properties that round out and improve public access to existing preserves, connect to other preserves and to other public lands, protect natural habitat and resources, and further the completion of the Bay Area Ridge Trail and the San Francisco Bay Trail. • Protect District interests in land by resolving conflicts arising from easement and encroachment issues. Coordinate closely with Operations and Legal Program to defend the District's interests in property rights disputes. - Assist Planning Department in monitoring proposed outside land development or land use changes that could negatively impact District preserves. Participate in the local development review process to encourage dedications, exchanges, or purchases of land or easements for open space purposes to enhance the District's land protection goals. • Manage District's real property assets and revenue-producing activities maximizing rental income consistent with Open Space Management policies, working with Operations and Planning Departments to implement grazing and agricultural leases, assessing viability of retaining structures or make recommendations to the Board for their disposition. Maintain a relocation assistance program utilizing staff and consultants as necessary. • Administer rental accounts, communication, and agricultural leases. Maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs, and communication with tenants. Maintain and improve District rental structures as needed. • Work with Legal to oversee the operation and management of the Guadalupe Land Co. in Sierra Azul Open Space Preserve. i 1.Items strike-through have been removed from current Fiscal Year and may be deferred to a future year. 2.Items underlined are new additions or changes to current fiscal year. 3.Projects gray-out reflect no changes. REAL PROPERTY- 12 of 12 Midpeninsula Regional Open Space District R-I 1-110 Meeting 11-30 November 9, 2011 AGENDA ITEM 8 AGENDA ITEM Addition of Executive Assistant Job Classification to District's Classification and Compensation Plan GENERAL MANAGER'S RECOMMENDATION Approve the addition of an Executive Assistant job classification to the District's Classification and Compensation Plan. SUMMARY The resignation of the incumbent Administrative Assistant to the General Manager was effective October 28, 2011. Staff has evaluated the administrative support needed by the General Manager and has determined that the classification of Executive Assistant more accurately reflects the scope of work and responsibilities to be performed by this position. It is recommended that the Executive Assistant classification be added to the District's Classification and Compensation Plan so that a recruitment to fill this critical position can begin immediately. DISCUSSION On October 10, 2011, the incumbent Administrative Assistant to the General Manager submitted a letter of resignation to her supervisor, effective October 28, 2011. Administration took this opportunity to re-evaluate the administrative support needs of the General Manager, the Board of Directors, and the Administrative Services Department. After thorough research and analysis, it was determined that an Executive Assistant classification is the most appropriate classification for the position. The key support responsibilities of the position to the General Manager, Administrative Services Department, and District Clerk are: Performs a variety of complex administrative and project coordination support work for the General Manager, Administrative Services Manager, and District Clerk; work requires extensive public contact requiring frequent use of tact, discretion, and independent judgment; knowledge of District activities; assistance in support to the Board of Directors; and the ability to conduct independent projects. Coordinates assigned programs, projects, and services with other District departments, divisions, and outside agencies relieving District management staff of day-to-day administrative and coordinative duties. R-11-110 Page 2 The draft Executive Assistant job classification and corresponding salary recommendations have been developed in consultation with Koff and Associates in order to ensure consistency and alignment with the recommendations in the Classification and Compensation Report received by the Board on September 13, 2011. Due to the critical nature of this position, it is recommended that the Board approve the addition of the Executive Assistant classification to the District's Classification and Compensation Plan and amend it accordingly so that recruitment can begin immediately. If the reclassification is approved now, it is estimated that the position will be filled in January 2012. The position description for the proposed Executive Assistant classification is included as Attachment A to this report and the proposed salary range is $4,721 to $6,058 monthly (Attachment B). This position is the highest level of the Administrative Assistant series which also includes the Administrative Assistant and Senior Administrative Assistant classifications. The proposed Plan amendment also provides an efficient opportunity to conform to new PERS regulations seeking greater transparency in public agency compensation. The rules require an agency to have a pay schedule that includes all employees. The Board Appointee class is not part of the Classification and Compensation Plan. To comply with PERS' requirement of a complete and publicly available pay schedule for all positions, the District need only add the Board Appointees as shown in Attachment B. This pay schedule, consisting of the Classification and Compensation Plan and the pay schedule for Board Appointees, if approved, will be posted on the District's website and readily available to the public. FISCAL IMPACT The total annual cost (salary and benefits) of the Executive Assistant position will range from approximately $71,000to $90,000. For FY2011-12, a total of$77,430 is budgeted for the Administrative Assistant position. It is anticipated that the new Executive Assistant will be hired at step one or two and that vacancy savings from the Administrative Assistant position will offset any increased cost of the Executive Assistant during the current fiscal year. PUBLIC NOTICE Notice was provided pursuant to the Brown Act. No additional notice is necessary. CEQA COMPLIANCE No compliance is required as this action is not a project under the California Environmental Quality Act (CEQA). NEXT STEP If approved, the Executive Assistant recruitment process will commence November 14, 2011. Attachment 1. Attachment A: Executive Assistant Classification Description 2. Attachment B: District's Classification and Compensation Plan R-11-110 Page 3 1 Prepared by: Kate Drayson, Administrative Services Manager Annetta Spiegel, Acti Human Resources Supervisor Acting€� Contact person: Same as above k ATTACHMENT A: Executive Assistant Classification Description Midpeninsula Regional Open Space District EXECUTIVE ASSISTANT DEFINITION Under general direction, provides varied and complex office administrative and secretarial support primarily to the General Manager's office; performs technical support work related to the responsibilities of the General Manager and Administrative Services Manager; assists in providing support to the Board of Directors; coordinates assigned programs, projects, and services with other District departments, divisions, and outside agencies; serves as back-up to the District Clerk; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Administrative Services Manager. May exercise general supervision over assigned staff. CLASS CHARACTERISTICS This is the highest-level administrative support class assigned to the General Manager's Office. Incumbents perform a variety of administrative and project coordination support work for the General Manager, Administrative Services Manager, District Clerk, Board of Directors, and associated staff. The work requires extensive public contact, the frequent use of tact, discretion, and independent judgment, knowledge of District activities, and the ability to conduct independent projects. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a District-wide level requiring a broader understanding of District functions and the capability of relieving District management staff of day-to-day administrative and coordinative duties. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Ensures the office administrative functions of the General Manager's office are effectively carried out. ➢ Performs a wide a variety of general administrative and clerical duties to support the General Manager, including transcribing, researching, and creating summaries, recommendations, resolutions, proclamations, and memos; printing and assembling monthly reports; researching databases; and sorting mail. ➢ Maintains and coordinates the schedule and calendar of the General Manager as directed; schedules meetings; schedules and tracks appointments with other departments. S> Serves as back-up to the District Clerk with Board and Committee meeting coordination and provides a variety of support to District Board and committees, including reserving meeting rooms, maintaining access reports,compiling and distributing agenda packets, attending meetings, formatting and distributing minutes, and following-up on decisions as required; ensures compliance with the Brown Act; maintains committee directories. ➢ Participates in support for the Administrative Services Department including entering invoices and expenditures into the database, creating requisitions, updating vendor information, and generating Executive Assistant Page 2 of 4 various reports. ➢ Researches, compiles, organizes, and analyzes information and data for special projects and various reports, publications, and newsletters; designs and implements forms; prepares written materials to explain District programs and procedures. ➢ Assists in gathering, assembling, updating, and distributing a variety of information, forms, records, and data as requested, including vital records, District Code updates, and Board policies; assists in preparing and maintaining a variety of databases and reports. ➢ Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, attending meetings, and serving on various task forces and committees. ➢ Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multi-line telephones; may operate other department-specific equipment. ➢ Organizes and maintains various administrative, reference, and follow-up files; purges files as required. ➢ Screens calls, visitors, and mail; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; directs callers to appropriate District staff; assists the public at the front counter and directs the public to appropriate locations/staff, represents the District to all callers and visitors in a professional and customer friendly manner. ➢ Checks and tabulates standard arithmetic or statistical data; may summarize such information and prepare periodic numerical reports. ➢ Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files. ➢ Types, originates, formats, proofreads, and distributes a wide variety of reports, letters, and memoranda, including agenda items, bid documents, and documents associated with capital improvement projects; types from rough drafts, verbal instructions, or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar; makes or suggests corrections to drafts. ➢ Makes copies; collates materials; files copies of letters, memoranda, reports, and other materials in department and/or central files. ➢ Provides training to lower-level and new staff as required. ➢ Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations. ➢ Performs other duties as assigned. QUALIFICATIONS Knowledge of: ➢ Practices and methods of office management and administration, including the use of standard office equipment. ➢ Basic principles and practices of supervision and training. ➢ Organization and function of public agencies, including the role of an elected Board of Directors and appointed committees. ➢ Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility. ➢ Principles and procedures of record keeping and reporting. ➢ Principles and practices of data collection and report preparation. ➢ Business letter writing and the standard format for reports and correspondence. Business mathematics and basic statistical techniques. Executive Assistant Page 3 of 4 Modern office practices, methods, and computer equipment and applications related to the work, including word processing,database, and spreadsheet applications. ➢ English usage,grammar, spelling, vocabulary,and punctuation. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Ability to: y confidentiality andiscreet in handling and processing confidential information and data. Maintain co d y d be g p g ➢ Interpret, apply, explain and ensure compliance with applicable Federal, State, and local laws, rules, regulations,policies,and procedures,as well as complex administrative and departmental policies and procedures. ➢ Perform responsible administrative support work with accuracy, speed, and general supervision. Y Provide varied and responsible office administrative work requiring the use of tact and discretion. ➢ Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities. Compose correspondence and reports independently or from brief instructions. Understand and carry out complex oral and written directions. ➢ Research, analyze, and summarize data and prepare accurate and logical written reports. Y Make accurate arithmetic, financial, and statistical computations. ➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, record keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ➢ Operate office equipment and computer applications related to the work. S Use English effectively to communicate in person,over the telephone,and in writing. Y Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ➢ Establish, maintain,and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade supplemented by two (2) years of college-level coursework in business or secretarial science, and three (3) years of responsible secretarial experience involving assisting executive management or a high-level official with administrative duties such as typing, filing, calendar coordination,public relations, and project coordination tasks. Licenses and Certifications: y Possession of a valid California Driver's License. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers Executive Assistant Page 4 of 4 open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. EFFECTIVE: October 2011 REVISED: N/A FLSA: Non-Exempt i Midpeninsula Regional Open Space District ATTACHMENT B Revised Classification and Compensation Plan Fiscal Year 2011/12 - Effective 11/09/2011 last revised 05/11/2011 and 3/24/10 Step Range Hourly.Ran $ Monthly Range$ Annual'Ran e$ Time Baca lClassificatlon Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Seasonal Open Space Technician 247.50 257.50 19.020 21.015 3,297 3,643 39,562 43,711 Part-time Administrative Clerk 254.50 279.50 20.395 26.171 3,535 4,536 42,422 54,436 Part-time Farm Maintenance Worker 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Open Space Technician* 267.50 292.50 23.219 29.795 4,025 5,164 48,296 61,974 Full-time Receptionist/Administrative Assistant 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Full-time Administrative Assistant 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Full-time Accounting Clerk 269.50 294.50 23.687 30.395 4,106 5,268 49,269 63,222 Full-time Assistant Program Coordinator 274.50 299.50 24.898 31.950 4,316 5,538 51,788 66,456 Full-time Lead Open Space Technician* 277.50 302.50 25.655 32.921 4,447 5,706 53,362 68,476 Full-time IT Help Desk Support- art-time 277.50 302.50 25.655 32.921 4,447 5,706 53,362 68,476 Full-time Ranger 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Full-time Planning Technician 278.50 303.50 25.912 33.251 4,491 5,764 53,897 69,162 Full-time Training and Safety Coordinator 280.50 305.50 26.434 33.921 4,5821 5,880 54,983 70,556 Full-time Human Resources Technician 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Full-time Deputy District Clerk/Office Manager 280.50 305.50 26.434 33.921 4,582 5,880 54,983 70,556 Full-time Docent Programs Coordinator 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Network Specialist 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Volunteer Coordinator 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Executive Assistant 283.50 308.50 27.237 34.951 4,721 6,058 56,653 72,698 Full-time Equipment Mechanic/Operator 286.50 311.50 28.065 36.013 4,865 6,242 58,375 74,907 Full-time Open Space Planner 1 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Resource Specialist I/Resource Planner 1 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Public Affairs Specialist 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Communications Specialist 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Website Content Coordinator 288.50 313.50 28.630 36.739 4,963 6,368 59,550 76,417 Full-time Accountant 292.50 317.50 29.795 38.234 5,164 6,627 61,974 79,527 Full-time Maintenance & Resource Supervisor 293.50 318.50 30.094 38.617 5,216 6,694 62,596 80,323 Full-time Supervising Ranger 293.50 318.50 30.094 38.617 5,216 6,694 62,596 80,323 Full-time Real Property Specialist 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time GIS Coordinator** 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time Open S ace Planner ll** 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,7491 Full-time Resource Management S ecialist** 303.50 328.50 33.251 42.6681 5,7641 7,3961 69,162 88,749 Full-time Copy of 2011PAge09.a2_Attachment B_2011-12 Position Class&Comp Plan Effective 11-09-2011.xis Step Range HourlyRan e$ Monthly Ran e$ Annual Range$ Time Base Classification Title Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Support Services Supervisor 303.50 328.50 33.251 42.668 5,764 7,396 69,162 88,749 Full-time Management Analyst 307.50 332.50 34.604 44.405 5,998 7,697 71,976 92,362 Full-time Senior Real Property Planner** 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Full-time Senior Planner** 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Full-time Senior Resource Planner/Senior Resource Management S ecialist** 313.50 338.50 36.739 47.144 6,368 8,172 76,417 98,060 Full-time Area Superintendent 318.50 343.50 38.617 49.555 6,694 8,590 80,323 103,074 Full-time Senior Management Analyst 321.50 346.50 39.790 51.060 6,897 8,850 82,763 106,205 Full-time District Clerk 321.50 346.50 39.790 51.060 6,897 8,850 82,763 106,205 Full-time Assistant General Counsel 328.50 353.50 42.668 54.753 7,396 9,491 88,749 113,886 Full-time Administrative Services Mana er 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Operations Manager 335.501 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Planninq Manager' 335.501 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Public Affairs Manager 335.50 360.50 45.754 58.713 7,931 10,177 95,168 122,123 Full-time Real Property Manager 335.50 360.501 45.7541 58.713 7,9311 10,177 95,1681 122,123 Full-time Assistant General Manager 353.50 378.501 54.7531 70.260 9,4911 12,1781 113,8861 146,141 Full-time Notes: * OST will receive an additional 1% stipend for Class A or B license; Lead OST 1%for Class A. ** Will receive an additional 4% stipend for Masters degree in a related field. ***Will receive an additional 4% stipend for Landscape Architecture license used for District business. The Classification and Compensation Plan does not include the Board Appointee Group. Compensation for this Group is set out below. Hourly Monthly Annual Effective Last Board Appointee Group Salary Salary Salary Date Revised General Manager $87.093 $15,096 $181,153 4/1/2010 7/8/2009 Controller- Part-time position $39.424 $6,833 $82,002 4/1/2010 7/8/2009 General Counsel 1 $83.204 $14,422 $173,064 4/1/2010 7/8/2009 Copy of 2011PAg".a2_Attachment B_2011-12 Position Class&Comp Plan Effective 11-09-2011.xls Midpeninsula Regional Open Space district To: Board of Directors From: Stephen E. Abbors G Date: November 4, 2011 Re: FYIs i 1 I U.S. Department of Homeland Security UNITED STATES SECRET SERVICE San Francisco Field Office October 14, 2011 Hills Plaza 345 Spear Street, Suite 530 San Francisco, CA 94105 General Manager Stephen E. Abbors Midpeninsula Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Mr. Abbors, I would like to take this opportunity to thank you and your dedicated staff for all of the assistance that was afforded to the Secret Service during their preparations for and the visit of President Barack Obama on September 25 - 26, 2011. The members of the Advance Team informed me that the entire staff was extremely cooperative and willing to assist our agency in any way necessary. The planning and coordinating efforts of your team were efficient and professional; their efforts showed the flexibility and professionalism needed to ensure a secure and successful visit. I'd like to recognize Operations Manager David Sanguinetti and Supervising Ranger Tom Lausten who were essential to the visit's success. Please convey my appreciation and thanks to all of your employees for their very valuable assistance in preparation for the visit of President Obama to the San Jose, CA area. Sincerely, Andre Adelmann Speci24 lent in Charge � GENERAL MANAGER opvnr"/ ^N'�oi « / [)OeDSDaU2 | miUpeninsu|axeg/ona|Open Space District BOARD OF umsmRS I, 1v wcw' c",tmn/o wnm'mmmw ceolyxar^^ October 26, 20ll Town [nund| Members Town nfPomo|oValley 765Porto|aRoad Porto|e Valley, [A94028 Re: Town Council Considerations and Clarifications, General Plan Provisions, "Meadow Preserve" Relative to the Conditional Use Permit located at 555 Porto|a Road, Spring Ridge LLC (Neely/Myers) Dear Council Members: On behalf of Midpeninsula Regional Open Space District(District), I would like to submit the following comments regarding the General Plan provisions for"Meadow Pnsumm^' located adjacent toWindy Hill Open Space Preserve, and under proposal for aConditional Use Permit for Neely/Myers. The proposed project consists of low intensity agriculture to allow for hay fields or grasslands, and medium intensity agriculture for fruit and vegetable areas within the Meadow Preserve. The District owns and manages approximately 60,000 acres of public open space land on the San Francisco Bay peninsula, including Windy Hill Open Space Preserve, which is approximately 1,300 acres and located immediately adjacent to the proposed project site. The District's mission is: To acquire and preserve a regional greenbelt of open space land in perpetuity,protect and restore the natural environment;and provide opportunities for ecologically sensitive public � enjoyment and education. � Asanci�6boro/thepn4ecr�itowhoi�concernednboutaeghoticandnauum| msownccimpa�� as well as � ' any direct and indirect impacts to the visitor trail use experience at our Preserves that may result from new � development, we respectfully submit the following comments for the Town Council's consideration. � � Agricultural Building and Uses/v the Meadow Area | An agricultural building and agricultural uses are proposed in the meadow adjacent to both Pono|a Road and the parking area of Windy Hill Open Space Preserve, in an area that has a General Plan designation of 'Meadow pncseme^ The District is concerned that the proposed medium intensity agricultural uses are not aligned with the definition of a Meadow Preserve,as defined in the original and recently amended General Plan. Medium intensity agriculture, such as fruit and vegetable areas, is not consistent with the natural character ofa meadow. The District feels a general plan designation such as agriculture may bemore � appropriate for medium intensity use. In addition, the District is concerned that expanding the definition o/ "Meadow Preserve"*o include agricultural structures, row crops,vegetables, orchards, and fruit trees may � lead toa future change in the layout and placement nf these specific uses. The District isparticularly concerned if these uses are allowed to expand towards Portola Road and/or Windy Hill Preserve, thus losing the valuable meadow buffer that currently exists authese locations. The existing natural meadow buffer is key in preserving the transition between the built and natural environment, and between private and public � 330o1ue/c1/ucm, AunS'cAywWu � "asouoi�uno I ^*s^awv4o* I wVw^ponsn^ceo,� � ` � Town Council Members,Town v(poxolaValley Ref: Town Council Considerations and Clarifications,General Plan Provisions, "Meadow Preserve" Relative m the Conditional Use Permit located atnxs pomv|a noad.Spring Ridge|u[(wody/mvem) Page October ao'zn7l land. This buffer also provides safe additional clearance for hang gliders and parog|i6eethat land within the � District's meadow located south of the Neely property. � � We appreciate the opportunity to provide input and thank you for your time in reviewing this letter. If you � have any questions regarding this letter, please contact Ga||i8as*nn' Planning Technician, au65069l'l200. � Sincerely, Ana Ruiz,N[P Manning Manager cc: Leslie Lambert Planning Manager,Town ofPorto|aValley Stephen Abbots, General Manager, MROSD mKOSD Board ofDirectors � � � � � � ! � � ' � ' � � � � � | / � � ' IMidpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager From: Jean Chung, Real Property Administrative Assistant Date: November 1, 2011 (/ Subject: San Mateo County Tax Collector(Redwood Park Parcels) Property Addition, Purisima Creek Redwoods Open Space Preserve On October 26, 2011,title for twenty-one(21)parcels,totaling 2.31-acres, passed to the District from San Mateo County. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of April 13, 2011. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date San Mateo County 067-096-010,067-102-160, 067-103-060,067-104-030, 067-115-110,067-121-010, 067-123-060,067-124-080, Purisima Creek San Mateo Redwoods 067-126-070,067-128-040, County 2.31 Fee April 13,2011 Redwood Park 067-128-100,067-133-100, (Redwood Park) 11-11 067-133-140,067-134-060, 067-134-070,067-154-070, 067-171-030,067-172-030, 067-172-060,067-185-160, 067-186-220 Nlgmt.Status: Dedication Date Closing Date (Open,Closed,CMU,or Status(intended Type Funding GIS Code Other) or Withheld) October 26,2011 Closed Withheld Tax 31,083.28 2155 Deed Misc.Notes: cc: Accounting Board of Directors Field Offices(SFO&FFO) GIS Coordinator Legal Administrative Assistant Management Analyst Operations Manager Planning Manager Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve San Mateo County Tax Default Parcels • MROSD Private I t Other Public Open Space N ■13111 San Mateo Co Dedication Boundary �0 cm MAR Q m O`r � Dedication Boundary (Set by San Mateo County) E of , IL �ry�dS S �y v M ■011p� RIDGE ROAD , FILBERT AVENUE =II F14 A � - MANZANITA AVE kwDa. RO � M NITA AVENUE a 0 Lz Lz a a a k a d a` San Mateo County Tax Default Parcels e 0 375 750 1,500 Produced by Midpeninsula Regional Open Space District, March 2011 Feet Redwood Park Subdivision Purisima Creek Redwoods Open Space Preserve t �\ Redwood Park Subdivision / l `— E V J Kin gs M°J� IL _ 0 0 ID 3 i1 y _ N ' , 3 ' __ ml E =s_ N - a' MROSD LL Other Open Space • • - • , _._. Partial MROSD ownership a Private J� a` Exhibit A: Area Map I o 0.25 0.5 , Miles Produced by Midpeninsula Regional Open Space District, October 2010 � � GENERAL MANAGER x,v^,",.^»w,s � Regional � []n2OSpa[2 / w.dpeoinsula Regional Open Space District BOAR momcoom Pe',aemon" � Mary Davey � | Jed Cyr � � wumofe � � Norlette xwxu � uxvxas*x ! � cm/lyx^m, � � � October Z(i 2011 � Town Council Members � Town cfPortolaValley 765PortobRoad Portu|u Valley, CA9402H Re: Town Council Considerations and Clarifications, General Man Provisions, "Meadow Preserve' � Relative to the Conditional Use Permit located at 555 Porto|u Road, Spring Ridge ILL[ (Neely/Myers) Dear Council Members: On behalf of Midpeninsula Regional Open Space District(District), I would like to submit the following � comments regarding the General Plan provisions for"Meadow Pnseme^' located adjacent uoWindy Hill Open Space Preserve, and under for Use Permit Neely/Myers. The proposed � � � project consists of low intensity agriculture to allow for hay fields or grasslands, and medium intensity agriculture for fruit and vegetable areas within the Meadow Preserve. � � The District owns and manages approximately 60,000 acres of public open space land on the San Francisco ' � Bay peninsula, including Windy Hill Open Space Preserve, which is approximately l.3O0 acres and located � immediately adjacent tothe proposed project site. The District's mission is: � � � To acquire and preserve a regional greenbelt of open space land in perpetuity,protect and � restore the natural environment;and provide opportunities for ecologically sensitive public � enjoyment and education. � � Aaa neighbor of the project site who is concerned about aesthetic and natural resource impacts, ae well as any direct and indirect impacts to the visitor trail use experience at our Preserves that may result from new development, we respectfully submit the following comments for the Town Council's consideration. � � Agricultural Building and Uses jn the Meadow Area � An agricultural building and agricultural uses are proposed in the meadow adjacent to both Poxo|a Road and � the parking area of Windy Hill Open Space Preserve, in an area that has aGeneral Plan designation of ~kxea6mw Preserve". The District is concerned that the proposed medium intensity agricultural uses are not aligned with the definition of a Meadow Preserve, as defined in the original and recently amended General Plan. Medium intensity agriculture, such as fruit and vegetable areas, is not consistent with the natural � character nfameadow. The District feels a general plan designation such as agriculture may bemore � appropriate for medium intensity use. In addition, the District is concerned that expanding the definition of � 'Meadow Preserve"to include agricultural structures, row crops,vegetables, orchards, and fruit trees may � � lead toa future change in the layout and placement of these specific uses. The District isparticularly . concerned if these uses are allowed to expand towards Portola Road and/or Windy Hill Preserve, thus losing the valuable meadow buffer that currently exists at these locations. The existing natural meadow buffer is | key inpreserving the transition between the built and natural environment, and between private and public � � 3snoiSmcxue Los A|ms�c^9we/z � °om fig Lou | ,6506e1*48s 1 *rwvnenspaueo'n � � ' | � | Town Council Members,Town of Portola Valley Ref: Town Council Considerations and Clarifications,General Plan Provisions, "Meadow Preserve" Relative to the Conditional Use Permit located at 555 Portola Road,Spring Ridge LLC(Neely/Myers) Page 2 October 26,2011 land. This buffer also provides safe additional clearance for hang gliders and paragliders that land within the District's meadow located south of the Neely property. We appreciate the opportunity to provide input and thank you for your time in reviewing this letter. If you have any questions regarding this letter, please contact Galli Basson, Planning Technician, at 650 691-1200. Sincerely, Ana Ruiz,AICP Planning Manager CC: Leslie Lambert, Planning Manager,Town of Portola Valley Stephen Abbors, General Manager, MROSD MROSD Board of Directors I I I ' IMidpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager From: Jean Chung, Real Property Administrative Assistant Date: November 1, 2011 (/ Subject: San Mateo County Tax Collector(Redwood Park Parcels) Property Addition, Purisima Creek Redwoods Open Space Preserve On October 26, 2011,title for twenty-one(21)parcels,totaling 2.31-acres, passed to the District from San Mateo County. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification Policy, neighbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments,close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of April 13, 2011. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee,Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date San Mateo County 067-096-010,067-102-160, 067-103-060,067-104-030, 067-115-110,067-12 1-010, 067-123-060,067-124-080, Purisima Creek San Mateo Redwoods 067-126-070,067-128-040, County 2.31 Fee April 13,2011 067-128-100,067-133-100, 11-11 Redwood Park 067-133-140,067-134-060, (Redwood Park) 067-134-070,067-154-070, 067-171-030,067-172-030, 067-172-060,067-185-160, 067-186-220 I i Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU,or Status(Intended& Type Funding GIS Code Other) or Withheld) October 26,2011 Closed Withheld Tax 31,083.28 2155 Deed i�lisc.Notes: cc: Accounting Board of Directors Field Offices(SFO&FFO) GIS Coordinator Legal Administrative Assistant Management Analyst Operations Manager Planning Manager Public Affairs Administrative Assistant Public Affairs Manager Real Property Administrative Assistant Senior Real Property Planner Redwood Park Subdivision Purisima Creek Redwoods Open Space Preserve Redwood Park Subdivision 1" 4 • • • . � N i J ` Kin gs ,v d - , 1 MROSD Other Open Space • . . . « Partial MROSD ownership Private Exhibit A: Area Map I o 0.25 0.5 , MJes Produced by Midpeninsula Regional Open Space District, October 2010 F^3q Redwood Park Subdivision - Purisima Creek Redwood Open Space Preserve ' 1 San Mateo County Tax Default Parcels MROSD Private Other Public Open Space N 111111 San Mateo Co Dedication Boundary RO �p I♦ MAR W L orrr Dedication Boundary (Set by San Mateo County) E 0 a a � F IND '•� 51 4 IL - E .-____. MIMIN iii.■� �o ROAD RIDGE MEN YI - - FIL RT AVENUE 4 d rU 1 A , 5 •9 ` a ' NANZANRA AVE N TA VE -.__. .. � RD•�D AVE _ O 3 q - LL zt a o - a San Mateo County Tax Default Parcels 0 375 750 1,500 Produced by Midpeninsula Regional Open Space District, March 2011 e Feet Mideninsua egio Open SpaceiDisstriictnai Memorandum DATE: September 14,2011 MEMO TO: Board of Directors THROUGH: Steve Abhors, General Manager FROM: Gretchen Laustsen, Open Space Planner I SUBJECT: Parking issues along Purisima Creek Road The lower Purisima Creek parking lot, a popular staging area for local residents to access the 4,411 acre Purisima Creek Redwoods Open Space Preserve,provides seven parking spaces. The limited parking can fill up quickly on high use days (weekends,holidays),resulting in visitors parking along the edges of Purisima Creek Road,just outside the Preserve boundary. Preserve neighbors and other members of the public have raised concerns about the roadside parking and requested that the District provide additional parking in the Preserve. In response to these comments and concerns,District staff explored the potential for expanding the existing parking lot that is located adjacent to Purisima Creek. In October 2009, District staff met onsite with San Mateo County planners to evaluate the site and discuss the planning and permitting issues and constraints that affect the area,which lies within the Coastal Zone. Development within the Coastal Zone is closely guided by the local government's(in this case, San Mateo County)Local Coastal Program(LCP),in partnership with the California Coastal Commission. The San Mateo County LCP allows for only very specific,resource-based uses within or near riparian habitat. Riparian"corridors"are defined by the limit of riparian vegetation. Corridors must contain at least 50%cover of riparian vegetation(i.e.red alder,jaumea,pickleweed,big leaf maple, narrow-leaf cattail,arroyo willow,broadleaf cattail,horsetail,creek dogwood,black cottonwood, and box elder). Within riparian corridors,trails and scenic overlooks are the greatest level of permissible development, except for bridges,pipelines, and emergency infrastructure. Within the riparian"buffer,"which is defined as a zone extending 50 feet from the edge of riparian habitat,permissible development is slightly broader,and can include parking in certain zones if no other feasible alternative exists. As such County planners expressed concerns regarding the feasibility of obtaining permitting clearance to expand the parking lot given its location with the coastal zone, its close proximity to the creek, and the high likelihood that part if not all of the site could be defined as part of the riparian corridor, and therefore lie within the most protective zone and outside of the riparian buffer. Recognizing the potential permitting constraints,District staff concluded that a discussion with the Coastal Commission was necessary to understand whether or not the area is considered riparian habitat or whether it lies within the riparian buffer. To begin these discussions,District staff presented a preliminary conceptual design for an expanded parking lot to the Coastal Commission in the fall of 2010 that minimized impacts to native vegetation to the maximum extent feasible. At this time, Coastal Commission staff stressed the need for a riparian survey to determine the precise limit of riparian vegetation and riparian buffer in relation to the conceptual parking lot design. District staff then I proceeded to contract with Coast Range Biological,who has extensive experience working in the Coastal Zone,to perform a riparian survey using the guidelines and definitions found in the LCP. The results of this survey are provided as Exhibit A. According to the survey,the potential parking expansion would impact approximately 0.2 acres(8,430 sq.ft.)of red alder forest which,although it is physically separated from Purisima Creek, meets the LCP definition of riparian habitat. An additional 0.2 acres, including the entire access driveway(which would likely require at least partial widening), is within the 50-foot riparian buffer. The riparian survey results were submitted to the Coastal Commission in February 2011 as part of a pre- application project review. Coastal Commission staff indicated that the permanent conversion of red alder riparian forest is not permissible under the LCP, and that this would likely preclude approval of a pen-nit application for the project. Given the Coastal Commission's concern over the unavoidable impacts to red alder forest,District staff recommends seeking an alternative solution to the existing parking situation. Because there is currently a lack of any feasible expanded parking on District property near the existing lower Purisima Creek trailhead,District staff recommends to continue seeking purchasing opportunities in the area that can provide expanded parking. In the interim, field staff recently improved the available roadside parking. Working with an adjacent neighbor,District field staff moved the existing fence approximately 5 feet back toward the creek to allow more room in the road right of way for parked cars. Also, four additional no parking signs were installed to limit parking on the narrowest section of roadway.These improvements, while not increasing the amount of available parking, greatly improve pedestrian and vehicular safety along Purisima Creek Road. t 0 1 • Study Area " " " ' ' • ' / D �a - C � H Q� 1 Potential Parking j Expansion Area 1 � 0 / 0. - Developed Midpeninsuta Regionat Exhibit A: Biotic Habitat Area = Riparian Woodland(Meets LCP Riparian Definition) Open Space District - Red Alder Forest(Meets LCP Riparian Definition) November 2010 Lower Purisima Creek Parking Study Area - Redwood Forest Feet 50-ft Riparian Buffer 0 37.5 75 150 GENERAL MANAGER Reg unaI 0penSpace j Nita(�t�rn ti,t11,1 F.�ic>it:�'t���r �>,1,�;t�l) _t°s% � � BOARD OP DIRFC-TORS Pots 1,wmi,, Mauy )ed(:Y= Cn[Pifl9r 1,1:r, Cecily Harris December 10, 2009 Planning Commissioners Town of Portola Valley 765 Portola Road Portola Valley, CA 94028 Re: Conditional Use Permit Application X7D-169 for Additional Floor Area and Impervious Surface Area on a 229-acre parcel, located at 555 Portola Road, Spring Ridge LLC (Neely/Myers) Dear Commissioners: On behalf of Midpeninsula Regional Open Space District(District), I would like to submit the following comments regarding the proposed new Conditional Use Permit (CUP) amendment for the property at 555 Portola Road, located adjacent to Windy Hill Open Space Preserve. This project consists of the proposed construction of a greenhouse, entertainment building(cabana), guest house/artist's studio, barn, and agricultural building, for a total of 13,385 square feet of new floor area and 53,225 square feet of new impervious surface area on the property. The District owns and manages approximately 57,000 acres of public open space land on the San Francisco Bay peninsula, including Windy Hill Open Space Preserve, which is approximately 1,300 acres and located immediately adjacent to the proposed project site. The District's mission is: To acquire and preserve a regional greenbelt of open space land in perpetuity;protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. As a neighbor of the project site who is concerned about aesthetic and natural resource impacts, as well as any direct and indirect impacts to the visitor trail use experience at our Preserves that may result from new development, we respectfully submit the following comments for the Planning Commission's consideration. Insufficient Project Information Currently Available The designs of the proposed cabana and greenhouse have been presented to the ASCC, Planning Commission, and public in sufficient detail to analyze their potential environmental and aesthetic impacts. However, the designs of the proposed barn, guest house/artist's studio, and agricultural building remain vague. The plans submitted by CJW Architecture, dated October 12, 2009, do not specify building materials and finishes, landscaping, any vegetation removal, or exterior lighting for these three structures. In addition, the Applicant's verbal comments during the November 23, 2009 site tour were inconsistent with CJW Architecture's plans for the barn, riding ring, and associated grading. The plan sheet for the agricultural building proposed in the meadow area does not show the extent of road construction, grading, and/or parking access associated with the structure. Without a higher level of detail to sufficiently describe the design, materials, and exterior disturbance associated with all proposed new structures, this CUP amendment does not provide the information necessary to inform the Planning Commission and members of the public during project review, and it does not provide sufficient detail to constrain development under the terms of the CUP. :,,;,i0 D6U?l Circle Los Altos,C:A 94022 i ,6�,,,o 6()1 i?oo 1 ()+,,).64 i Ol„i ( t-Vv^dl^..o t lsj3tice cl"..g j Planning Commissioners, Town ofPnrtoaValley Ref: Conditional Use Permit Application X7[/l69 for Additional Floor Area and Impervious Surface Area ono229-ace parcel, located au5S5Portoa Road, Spring Ridge Lb[(N*Jy/myo,$) Page December l0' 20O9 Moreover, the story poles in place utthe November23 site tour were incomplete for the barn and agricultural building. They do not depict the full dimensions cf those proposed structures. Without sufficient depiction of these proposed structures, the District and members of the public are unable to reasonably evaluate their potential aesthetic impacts. Therefore, the District requests that the Town require the Applicant to post more accurate story poles before final consideration of the CUP amendment. � Agricultural Building&m Meadow Area � As mentioned above, the current plans provide insufficient information to fully assess the impacts of the proposed l,8UO square foot agricultural building with porch extensions. Notwithstanding, the District does | have number ofinitial concerns with the structure based on its size and location. The proposed agricultural � building would bebuilt in the meadow adjacent to both Porto|a Road and the parking area of Windy Hill Open Space Preserve. Because this meadow area has been identified in the Tuwn'sGeneral Plan asopen � space, construction of this structure appears to be inconsistent with Town policy and the intent of the scenic � meadow. For this reason, the District requests that in evaluating the visual impacts of the structure and its consistency with the General Plan, the Planning Commission consider visual impacts both from Porto|a Road and from public vistas atWindy Hill. The District ix also concerned that, given its size and proximity to District pvoperty, the agricultural building may pose a safety hazard to hang gliders who land on District property in the lower meadow area. Please include an assessment ofpotential safety hazards for hang gliders landing in this area. In addition, the District is concerned that the establishment of new structure and potential commercial use in an undisturbed meadow area may lead to increased use and development of the meadow in the future. Therefore, we ask the Planning Commission to develop strict restrictions to limit such a change or increase in use. Widely-Spaced Property Development In total, this proposed CUP amounts to substantial new development that is widely dispersed over the 229' acneproperty. By dispersing structures throughout the property, the total area o/ground disturbance is compounded given that each structure is likely to require or include landscaping, access roads, and utility lines. As such, the potential impact on the property is large. The District requests that the CUP application include one map that depicts all existing and proposed improvements, so that the Planning Commission and public can accurately evaluate the total level of development proposed and its physical relationship to existing development on the property. The District also requests that the Applicant consider co-locating development as much as possible to minimize the level uf disturbance around structures and tu maintain the maximum amount of the property in its natural state. Limits mm Future Use and Development In general, the District requests that the Planning Commission include strict restrictions on future development and use of the property as part of this CUP. For example, the Planning Commission may consider placing a conservation easement on the remainder cf the property that is not developed as part of this CUP. This will ensure the preservation of the property's environmental and aesthetic values, especially given its connectivity toa large, protected public open spare preserve and its scenic views as seen from many other vantage points within the large Town ofPorto|aValley. We appreciate the opportunity to review this project and thank you for your time in reviewing this letter. If you have any questions regarding this letter, please contact Erica Simmons, Open Space Planner, at 650 691- 1200. Si | U | � � � -� Planning Commissioners,Town of Portola Valley Ref: Conditional Use Permit Application X7D-169 for Additional Floor Area and Impervious Surface Area on a 229-acre parcel, located at 555 Portola Road, Spring Ridge LLC(Neely/Myers) Page 3 December 10, 2009 Ana Ruiz, AICP Planning Manager AR/es/jb cc: Leslie Lambert, Planning Manager, Town of Portola Valley Architectural and Site Control Committee Members, Town of Portola Valley Stephen Abbors, General Manager, MROSD MROSD Board of Directors l> Midpeninsula Regional " Open Space District ' r � To: Board of Directors From: Stephen E. Abbors I I Date: November 9, 2011 Re: Late FYIs i IL Midpeninsula Regional Memorandum ' Open Space District To: MROSD Board of Directors Through: Stephen E. Abbors General Manager From: Julie Andersen, Resource Planner Date: November 4, 2011 Re: Amended Notice of Intent to Adopt a Mitigated Negative Declaration for Resource Management Policies- Extension of Public Comment Period and Change in Board Meeting Date. The public comment period for the District's revised draft Resource Management Policies(RMPs)has been extended an additional 30 days to run from Friday October 14,2011 to Wednesday December 14, 2011. Staff will now return to the Board at the January 11,2012 meeting to ask for approval of the Mitigated Negative Declaration and adoption of the District's RMPs. Background: At its April 27, 2011 meeting, the Board reviewed and tentatively adopted the District's draft revised Resource Management Policies(RMPs) so that environmental review of the proposed RMPs could proceed. Staff worked with a consultant to prepare a full CEQA evaluation of environmental impacts from adoption of the RMPs. A mitigated negative declaration (MND)has been prepared and is currently available for public review. A newspaper advertisement updating the dates of the public comment period and public meeting date has been published in three local papers, an amended notice has been posted on the District's webpage and a mailing of the Amended Notice of Intent has been sent to all parties interested in the District's Resource Management Policies. A copy of the full initial study and MND has been provided to you at tonight's meeting. A copy of the revised RMPs was made available to you in March and April of 2011. Both of these documents are also available online at: http://www.opeiispace.org/news/pLiblic ews/public notices.asp Paper copies are also available for public review at the front desk. Next Step: Staff will review and prepare a response to relevant comments received during the public review period and then return to the Board at its January 11, 2012 meeting to ask for approval of the Mitigated Negative Declaration and adoption of the District's RMPs. Attachment: Amended Notice of Intent to Adopt a Mitigated Negative Declaration a,Y NYC'. O'i.3f OpenS ce Amended Notice of Intent to Adopt a Mitigated Negative Declaration Extension of Public Comment Period and Change in Meeting Date A notice.pursuant to the California Environmental Quality Act of 1970,as amended(Public Resources Code 21 A00,et sec.)that the following project will not have a significant effect on the environment. File Number TAZ APN(s) Date 201110202020 Various November 2, 2011 Project Naive Project Type(Ise) Resource Management Policies Policies outlining Resource Management on District Properties Owner _ Applicant Midpeninsula Regional Open Space District Midpeninsula Regional Open Space District Project Location The Resource Management Policies(RMPs)would be applied to District owned and/or managed lands within San Mateo, Santa Clara and Santa Cruz Counties. District lands currently extend from near the community of Montara in the north to the Lexington Hills in the south. The District's open space preserves vary in size; the smallest is Stevens Creek Nature Study Area at 59 acres,while the largest is the Sierra Azul Open Space Preserve, with over 17,000 acres of land. Project Description The RMPs are intended to be a guiding document used to manage and protect plants, animals, water, soil, terrain, geologic formations, historic resources, scenic features, and cultural resources on District owned and/or managed lands. The RMPs are to be used to help guide the overall planning, budgeting, and decision making processes for individual preserves and for District-wide programs. Purpose of Notice The Midpeninsula Regional Open Space District is recommending that a Mitigated Negative Declaration be approved for this project. District Planning Staff have reviewed the Initial Study for the project, and based upon substantial evidence in the record, finds that although the proposed project could initially have a significant effect on the environment, changes or alterations have been incorporated into the project to avoid or reduce impacts to a point where no significant effects will occur. Public Review Period: Begins: Fri.Oct. 14,2011 Ends: Wed.Dee 14,2011 Public Comments regarding the correctness, completeness, or adequacy of this mitigated negative declaration are invited and must be received on or before the end of the public review period. Such comments should be based on specific environmental concerns. Written comments should be addressed to the Midpeninsula Regional Open Space District, 330 Distel Circle, Los Altos, CA 94022, Electronic comments should be sent to:jndersen@openspace.org. For additional information regarding this Mitigated Negative Declaration, please contact Julie Andersen at 650-691-1200, Public Meeting. I Date:Jan 11,2012 1 Time: 7:00 pm Place:District Administrative Office Following review and response to public comments, the District's Board of Directors is tentatively scheduled to approve both the Mitigated Negative Declaration and the final Resource Management Policies at their regularly scheduled Board meeting on Wednesday January 11, 2012 beginning at 7:00 pm. The board meeting will be held at 330 Distel Circle, Los Altos, CA 94022 and the public is invited to attend. The Negative Declaration and Initial study may be viewed at the following Iocations: (1)Midpeninsula Regional Open Space District,330.13istel Circle, Liss Altos,CA 94022 (2)ww-vv.openspace.org Page 1 of-2 Responsible Agencies sent a copy of this document: California Department of Fish and Game California Department of Forestry and Fire Protection (Calfire) California Department of Parks and Recreation California State Historic Preservation Office San Francisco Bay Regional Water Quality Control Board San Mateo County Santa Clara County Santa Cruz County State Clearing House United States Department of Fish and Wildlife Service Significant effects on the environment: Potential Land Use Imnact: District preserves abut numerous jurisdictions in the Midpeninsula rc,"i g on, including unincorporated San Mateo, Santa Clara.and Santa Cruz County lands as well as 17 incorporated communities. As such, conflicts with applicable land use plans, policies,or regulations could result from RMP implementation. Therefore,to ensure that the District's actions do not result in conflicts with any applicable land use plan, policy or regulation, the following mitigation measure is proposed for inclusion in the conditions of approval for the Project. Mitigation Measures included in the project to reduce potentially significant impacts to a less than significant level: Mitigation Measure LU-1: In implementing the RMPs through(but not limited to)site specific projects, Use and Management Plans and Master Plans the District shall obtain all necessary permits and approvals from appropriate federal, State,and local regulatory agencies with jurisdiction over the project. A reporting or monitoring program must be adopted for measures to mitigate significant impacts at the time the Negative Declaration is approved,in accord with the requirements of section 21081.6 of the Public Resources Code. Prepared by: Julie Andersen Resource Planner I Reviewed bN.- I'll,4 hiu-\ Ana Ruiz sign ture Date Planning Manager Page 2 of2 Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors General Manager From: Michael C. Williams, Real Property Manager Date: November 4, 2011 Subject: Peninsula Volunteers Inc. Property Addition, Purisima Creek Redwoods Open Space Preserve The General Manager signed Certificates of Acceptance on October 11, 2011, for the Peninsula Volunteers Inc., 4.35 acre parcel based upon the determination that acceptance of this low value property or gift is in accordance with the District Rules of Procedure. The Grant Deed was recorded on November 4, 2011, and title to and possession of the property has passed to the District. In accordance with the District Use and Management Planning policy the Preliminary Use and Management Plan was approved by the General Manager on October 5, 2011. Recordation marks the final adoption of the Preliminary Use and Management Plan. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Board Approval Date& Preserve Ownership Status: & County Grantor Acres (Fee,Easement,Lease, Resolution Number or General Manager Area & Mgmt Agreement) A.P.N. Approval Date Purisima Creek San Mateo Peninsula Volunteers 4.35 Fee General Manager Redwoods 066-310-130 Inc. October 5,2011 Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMIJI Type Funding GIS Code or Other) Status(In&tended or Withheld) November 4,2011 L-Closed Withheld Cash $10,000.00 2062 Misc.Notes: Attachments: Acceptance of Low Value Interest in Real Property by General Manager with Map cc: Accounting Operations Manager Board of Directors Planning Manager Field Offices(SFO,FFO,&SAO) Public Affairs Administrative Assistant GIS Coordinator Public Affairs Manager Legal Administrative Assistant Real Property Administrative Assistant Management Analyst Senior Real Property Planner ' ( Midpeninsula Regional Open Space District ACCEPTANCE OF LOW VALUE INTEREST IN REAL PROPERTY Property Name: Peninsula Volunteers, Inc Property Location & APN: Located between Lobitos Creek Road and Lobitos Creek, east of Verde Road, within unincorporated San Mateo County (APN 066-310-130) Preserve: Purisima Creek Redwood Open Space Preserve Date: October 3, 2011 REAL PROPERTY MANAGERS RECO MMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act ualit as set out in this Memorandum. (CE A Q ) 2. Approve the purchase of the Peninsula Volunteers, Inc. property under the General 'Mana ers authority. gIf 3. Adopt the Preliminary Use and Management Plan as set forth in the attached Staff Memorandum and name the property as an addition to Purisima Creek Redwoods Open Space Preserve. SUMMARY Midpeninsula Regional Open Space District (District) is proposing to purchase a property containing approximately 4.35 acres commonly referred to as San Mateo County Assessor's Parcel Number 066-310-130 at a purchase price of$10,000. The following report presents a description of the property, a Preliminary Use and Management Plan, the environmental review, purchase terns and conditions, and financial considerations. DISCUSSION The Midpeninsula Regional Open Space (District) has negotiated a purchase of the 4.35-acre Peninsula Volunteers, Inc. (Peninsula Volunteers) property at a price of$10,000.00. It is recommended that this property be accepted by the District General Manager in accordance with the District's Rules of Procedure, Section 2.60 (2) as amended on October 8, 2003 (see Report R-03-103). Peninsula Volunteers Page 2 On May 13, 2009, the District Board of Directors adopted amendments to the Open Space Use and Management Planning Policy (see Report R-09-61). Section I includes the following statement: "When the General Manager is authorized to accept a gift of or acquire low value real property, the General Manager is also authorized to approve the Preliminary Use and Management Plan for the property. The Board of Directors shall be notified in writing of any Preliminary Use and Management Plan so approved at the next regular Board meeting following the acquisition." Property Description The 4.35-acre Peninsula Volunteers property is located in the Lobitos Creek riparian corridor adjacent Lobitos Creek Road downstream and approximately I mile west of the Purisima Creek Redwoods Open Space Preserve and a half mile west of Peninsula Open Space Trust's (POST) recently purchased 270-acre October Farm property. The South Cowell Conservation Easement held by POST and the Coastal Conservancy is located 1/4mile to the north. The District and POST have helped protect the upper two-thirds of the Lobitos Creek watershed, which provides spawning habitat for Steelhead trout. The long, narrow property is situated on the steep south- facing slope of Lobitos Creek Road to the centerline of Lobitos Creek consisting of dense riparian vegetation including alders, willows and several large Douglas firs. The property has no improvements and is considered undevelopable in San Mateo County because of its steep terrain and poor line of sight along Lobitos Creek Road. Despite the property's small size, it will be a valuable addition to the District's preserve system because it will create a preserved buffer along the edge of Lobitos Creek, ensuring that upstream investments in creek preservation are not diminished by lower-reach strearnside land uses. USE AND MANAGEMENT Planning Considerations The subject property is located in unincorporated San Mateo County in the Coastside Protection Area, within existing District jurisdictional boundaries. The primary access to the property is via Lobitos Creek Road and it is zoned PAD-CD (Planned Agricultural District- Coastal Development). The District's Regional Open Space Study identifies the property as being in the vicinity of a major trail connection to the north, the "Purisima to the Sea"trail corridor. The Bay Area Open Space Council's Conservation Lands Network, the result of their Upland Habitat Goals Project, identifies the subject property as "Essential to Conservation Goals", indicating that it is an essential component of a network of conservation lands for biodiversity preservation. Preliminary Use and Management Plan (Next Steps) The Preliminary Use and Management Plan will take effect at the close of escrow and remain effective until the Plan is amended or a Comprehensive Use and Management Plan or Master Plan is approved for Purisima Creek Redwoods Open Space Preserve. The Preliminary Use and Management Plan represent a status quo approach to management. The property will be maintained in its current natural, riparian condition, with no changes anticipated. If changes to Peninsula Volunteers Page 3 land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Public Access: Closed to the public Signs and Site Install Preserve boundary signs where appropriate. Security: Structures and None Improvements: Resource Monitor property for invasive plants and animals. Management: Agricultural None Resources: Patrol: Routinely patrol the property Wildfire Fuel None Management: Roads and None Trails: Site Safety No known safety hazards exist on the site. Inspection: Name: Name the property as an addition to Purisima Creek Redwoods Open Space Preserve. Dedication: Withhold from dedication at this time. CEQA COMPLIANCE Project Description The project consists of the acquisition of approximately 4.35-acres of land as an addition to the Purisima Creek Redwoods Open Space Preserve, and the adoption of a Preliminary Use and Management Plan for the property. The land will be permanently preserved as open space and maintained in a natural condition. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (California Environmental Quality Act) under Article 19, Sections 15316, 15317, 15325, and 15061(b)(3) of the CEQA Guidelines as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. The Preliminary Use and Management Plan specify the property will be operated and maintained in a natural condition and there will be no expansion of use. The property will be closed to the public. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. The District will acquire fee interest and maintain the open space character of the area. No development is proposed as part of this project. g i Peninsula Volunteers. Page 4 Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition will transfer fee ownership to the District and ensure it will be preserved i as public open space by incorporating it into the Purisima Creek Redwoods Open Space Preserve. ! The project qualifies under all three sections. The project is also exempt under Section 15061(a)(3), as there is no possibility the actions may have a significant effect on the environment. TERMS & CONDITIONS The 4.35 acre Peninsula Volunteers property is being purchased at a price of$10,000 on an "as- is"and an all-cash basis. The property value is supported by past sales within the Coastside rural market area of undevelopable lands for plotage or surplus value. BUDGET CONSIDERATIONS 2011-2012 Budget for New Land Purchases: New Land $13,495,000.00 Land purchased this year $ 4,354,000.00) Peninsula Volunteers, Inc. $ 10,000.00 New Land Purchase Budget Remaining $ 9,131,000.00 Current Coastside Protection Area Fiscal Considerations The purchase of the Peninsula Volunteers property and addition of the property to Purisima Creek Redwoods Open Space Preserve is expected to have a nominal impact on the District's operating budget. Due to the property's location and shape, ongoing land stewardship can be effectively accomplished in conjunction with other nearby District lands. All property taxes are current and the District will cancel San Mateo County property taxes immediately after assuming ownership of the property. The property is located within the District's Coastside Protection Area, but is not located within the service area of the Coastside Fire Protection District, so the property will not be subject to the Agreement between San Mateo County and the District regarding fire services. Similarly, the property is not located in the La Honda-Pescadero School District; therefore, no fees will be payable under either Agreement as a result of the proposed purchase. PUBLIC NOTICE Since no action is being taken by the District Board, this action is not subject to the Brown Act. NEXT STEPS i Peninsula Volunteers Page 5 Upon purchase, the District's Operations Department will manage the former Peninsula Volunters property as an addition to the Purisima Creek Redwoods Open Space Preserve, in accordance with the Preliminary Use and Management Plan. Attachments: Map Prepared by: Michael Williams, Real Property Manager Contact person: same as above Real Property Manager's Recommendations Accepted by: tephe . Abbors, General Manager Date cc: Board of Directors mo C �rlos coil se ry ohRedw orb City,.' �alf Moan Bay t Z I _ ; �, tit �l , .� + � • , , r_ - Q�''`' R rj ch 3s 1 eti i ea ft , F Ma Col, � r- .;�. Det : , ti_ 'Ca .. 2 4 m r,••��u n } 11t L` � rc,. f� a Y y� 1 f f.� co] fi T- J vh ry !a H k �`,,,jt�r Imo. �4f)jL�� , '' 1 / �1', .. r•� . �.Y _ - : , I ,� t R,r,%,, !. g. j ;. 'I a.'. �� !7 .6i. �It— ,.:,.. � l �1��•- it '� � �`` 1 `-ri �` ' i r.'jtJ r^� _�y iµ`.7 ,.` /: ��'�.n�•Y1"� �'l 1 �r�f '+3 ', .iR>py"' .:i�OYa. I�. f f I 'I /f�� !r „s.A. +" .. -� 'I� `P^,-� i�� 5r.'•tom', —/ _ � J '. s I ' ,''I l 5�,1 t`-1/ f{.{{...�� ��Y,, t, • 1 1. �'{✓' ,/" i T-, J ..11 ) ( 7 `�y,3 '�:' 1 � l '{/.�(/ }vr,• O ti0 ��!'r l �` � �\..- � jOffr/` f z-. Y it 14- c / :•'�. I 'i�. - l ?e i.'i� 'j" - I ' *...si e - L an ` l _ S Mateo Count ..�- y APN 066-310-130 l err J Peninsula Volunteer, Inc. Addition to Purisima Creek Redwoods Open Space Preserve Midpeninsuta Regional Open Space District Addition to PCROSP 4" '`_` Other Public Agency Non MROSD Conservation (MROSD)or Agricultural Easement MROSD Preserves Private Property October,2011 6 FA Miles 0 0.5 Mille the District staves ves to use t e best available digital data,this data does not represent aIola[survey and Is merely a graphic illustration o geographic features. Midpeninsula Regional Open Space District CLOSING MEMORANDUM To: Stephen E. Abbors, General Manager From: Michael C. Williams, Real Property Manager Date: November 4, 2011 Subject: Funding and Acquisition Agreement with the City of Saratoga and the County of Santa Clara for purchase of the County of Santa Clara Roads and Airports Department A Conservation Easement over a 66 acre property was conveyed by the City of Saratoga to the District and Santa Clara County Parks and recorded on.October 31, 2011. Subsequent to the Conservation Easement conveyance, the County of Santa Clara transferred this 66 acre property to the City of Saratoga. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the Public Notification g , nei ghbors hbors to the property were notified of this purchase. As there were no comments made by any of the neighbors or members of the public that might require amendments, close of escrow marks the final adoption of the Preliminary Use and Management Plan, approved by the Board of Directors at its meeting of September 14, 2011. The following chart presents dedication and acquisition details for this property: DEDICATION&ACQUISITION INFORMATION Preserve Ownership Status: Board Approval Date& & County Grantor Acres (Fee, Easement,Lease, Resolution Number or Area & Mgmt Agreement) General Manager A.P.N. Approval Date Santa Clara County of Santa September 14,2011 Other 503-48-014 Clara Roads and 66.00 Easement 11-31 517-32-001 Airports Department Mgmt.Status: Dedication Date Closing Date (Open,Closed,CMU' Status(mended or Type Funding G1S Code or Other) Withheld) 10131/11 Conservation Intended Cash $250,000 2044 Easement Misc.Notes: District staff will prepare a baseline document of the existing condition of the property for conducting annual easement monitoring of the property. I I I cc: Accounting Operations Manager—Conservation Easement Board of Directors Planning Manager—Conservation Easement Field Offices(SFO,SAO,&FFO)—Conservation Easement Public Affairs Administrative Assistant GIS Coordinator Public Affairs Manager Legal Administrative Assistant Real Property Administrative Assistant Management Analyst Senior Real Property Planner a GLo g O Sratoga Detail Los Gatos �,. � c + n o — + 35 ti__ Cl n I o 17 Ln Retained County ` o @ i o .' r.,_, U Sierra ` g Property Yard - 'A a zul x17 (1.89 Acres) sttt•Llto"'Creek Hakone r \ Gardens Creek '! t } I (Saratoga) s Rd Co z n9ressSQ 'I 1 Santa Clara i Vom" P i County ' ' ------- - Roads Dept. _ - r _ r Santa Clara County - Roads Dept. Property - (66 Acres) s San Jose - i Water 1 City of Saratoga " • 1 _ - ------------------------ ------------,. ..:' "': .-• = . Unincorporated Santa Clara County '--------= Sanborn-Skyline Park (Santa Clara County) ICP Villa Montalvo Santa Clara County Roads Department Parcel Midpeninsula Regional Non MROSD Conservation Open Space District Other Public Agency or Agricultural Easement (MROSD) Other Protected Open Space or Park Lands Private Property September, 2011 Watershed Land Feet 0 1,000 2,000 While the District strives to use the best available digital data,this data does not represent a legal survey and is merely a graphic illustration of geographic features. I Virst American Title Company Pages' 17 21389903 Pages Escrow No . fyS- DocUMENT: - No Fees Fees Taxes RECORDING WITHOUT FEE Copies UNDER SECTION 6103 AMT PA I D CALIFORNIA GOVERNMENT CODE ENDRAS RDE # 009 When Recorded Return to: REGINA ALCOM 10/31 SANTA CLARA COUNTY RECORDER 8:00 AM County of Santa Clara Recorded at the request 01 Parks and Recreation Dept. First American Title Company Attri:Real Estate Div. 298 Garden Hill Drive Los Gatos,CA 95032 And to: Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022 GRANT DEED OF CONSERVATION EASEMENT WHEREAS,City of Saratoga,hereinafter called "Grantor",is the owner of certain real property located within the County of Santa Clara, State of California,and consisting of approximately sixty-four(64)acres in two parcels.The legal description of the real property is attached hereto as Exhibit A and incorporated by this reference(hereafter"Property"). WHEREAS,THE COUNTY OF SANTA CLARA,hereinafter called"Couhty",is a political subdivision of the State of California,with a Parks and Recreation Department with a mission to I "provide,protect and preserve regional parklands for the enjoyment,education and inspiration of this and future generations"; and WHEREAS,MIDPENINSULA REGIONAL OPEN SPACE DISTRICT,a Public District, hereinafter called "District"(with County, collectively"Grantees"),was formed by voter initiative to solicit,receive,and hold conveyances of real property and interests therein by purchase,exchange,gift,or bargain purchase for public park,recreation,scenic,and open space purposes;and WHEREAS,Grantor desires to deed to Grantees and Grantees desire to obtain a conservation easement over the Property to preserve and protect in perpetuity the natural, scenic and recreational values of the Property,subject to the restrictions contained herein. WHEREAS,Grantor and Grantees further desire to support development of the"Saratoga to the Sea"Trail that would connect Saratoga from the Hakone Gardens to Sanborn County Park and then to the Skyline-to-the-Sea Trail as contemplated by the Circulation Element and the Open Space and Conservation Element Implementation Program OSC 5.a of the Saratoga General Plan by protecting the Property which is a linchpin for the Saratoga to the Sea trail and for providing regional park connections through the Tollgate area to the Parker Ranch Open Space and the Fremont Older Open Space Preserve. WHEREAS,Grantor and Grantees have entered into a Funding Agreement dated whereby Grantor has contributed funds for Grantees' acquisition of the Property as consideration for this Easement. NOW,THEREFORE,in consideration of the above recitals,and the mutual covenants,terms, conditions,and restrictions contained herein,and pursuant to the laws of California and in particular,inter alia, Sections 815 through 816 of the California Civil Code,Grantor hereby grants to Grantees a Conservation Easement in perpetuity over the Property, subject to the following terms and conditions: I. Purpose. The purpose of this Easement is to assure that the Property will be retained in perpetuity in its natural scenic and open space condition,to prevent any use of the will significantly impair or interfere with its open space values,.to promote Property thatgn Y p public access for hiking and other recreation,and implement restoration and erosion control measures on the Property. Accordingly,this Easement restricts the use of the Property to activities involving recreation(hiking,picnicking,nature research and study), enjoyment of views,open space,natural habitat and environmental protection,restoration and related uses which are consistent with this Easement. 2. Management Plan. To accomplish the purposes of this Easement,Grantor shall,within five(5) years of the date of this Agreement,develop a Final Management Plan(FMP)for the Property. The development and implementation of the FMP will be subject to County and District review and input and all necessary regulatory approvals. The FMP shall include,but not be limited to,the following: 2.1 Provisions that promote the protection of public resources; 2.2 Provisions for the implementation of an erosion control program; 2.3 Provisions that promote public access for recreation; 2.4 Provisions for the development of the Saratoga-to-the-Sea Trail described in section 3.' 2.5 A program for obtaining any regulatory approvals necessary to allow implementation of the FMP. 3. Trail Easement and Development. The FMP shall provide for the development and maintenance of a"Saratoga to the Sea"trail("Trail")through the Property as contemplated by the City of Saratoga General Plan Open Space and Conservation Element and Circulation and Scenic Highways Element,subject to all necessary regulatory approvals. 3.1 The Trail alignment shall be planned in consultation with Grantees and shall be from Hakone Gardens through Property to a point on the western boundary of the 2 i Property that will allow for a reasonable alignment for a trail continuing to Sanbbrn County Park. 3.2 The Trail will be developed by the City,no later than five(5j years after the City obtains the rights for a trail connecting the Property with Hakone Gardens and shall be operated and maintained by the City thereafter. 4. Rights of Grantees. To accomplish the purposes of this Easement,Grantor conveys to Grantees the right: . 4.1 To preserve and protect the open space values of the Property. 4.2 To enter upon the Property at reasonable times,in order to monitor Grantor's compliance with the terms of this Easement and to enforce such terms;provided that such entry shall be upon reasonable prior notice to Grantor or its successors in interest of the Property. the Pro at an time in order to monitor potential violation of rater upon To en ter Y P Property compliance with the terms of this Easement and to enforce such terms. 4.4 Pursuant to Section 7 hereof("Disputes and Remedies"),to prevent any activity with the pu rposes of this Easement on or use of the Property which is inconsistentpurp and to require the restoration of such areas or features of the Property that may be damaged by any inconsistent activity or use. 4.5 To prepare baseline data. In order to establish the condition of the Property, Grantees may examine the Easement Property and prepare a report(the'.`Baseline Documentation Report")containing an inventory of the Easement Property's relevant features and conditions,its improvements and its natural resources(the `Baseline Data). A copy of the Baseline Documentation Report shall be provided to Grantor, and another shall be placed and remain on file with Grantees. The Baseline Documentation Report shall be signed by the Grantor and Grantees to acknowledge that it accurately represents the condition of the Easement Property at the time it is prepared. The parties intend that the Baseline Data shall be used by Grantees to monitor Grantor's future uses of the Easement Property, condition thereof,and practices thereon. The parties further agree that,in the event of a controversy arises with respect to the condition of the Easement Property or a'particular resource thereof,the parties shall not be foreclosed from utilizing any other relevant document, survey,or report to assist in the resolution of the controversy. 5. Prohibited Uses. Any activity on or use of the Property which is inconsistent with the purposes of this Easement is prohibited. Without limiting the generality of the foregoing, the following activities and uses are expressly prohibited: 51 Subdivision. The legal or defacto subdivision of the Property for any purposes. (Lot line adjustments in excess of one hundred square feet are subject to the prior written approval of Grantees.) Any land transferred by lot line adjustment shall 3 remain subject to the terms of this Easement,and shall not carry with it any rights to development density. The term subdivision shall include,but not be limited to, the creation of a life or future estate in a portion of the Property,the conveyance of a portion of the Property,or any subdivision as defined by the Subdivision Map Act, California Government Code Section 66000 et seq. 5.2 Transfer Density Rights. Development rights within the Easement area may not be transferred or otherwise used within or outside of the Easement area. 5.3 Commercial or Industrial Use. Any commercial or industrial development,use of or activity on Property,the P including commercial agriculture. construction of an buildings,5.4 _Building. The placement or co Y s,structures or other g improvements of any kind on the Property(including without limitation,fences, roads,signs and parking lots)except as part of the Final Management Plan or as otherwise described as a permitted use in section 6. 5.5 Soil Erosion or Degradation. Any use or activity which causes,or is likely to cause,significant soil degradation or erosion or significant pollution of any surface or subsurface waters is prohibited,except where Grantor determines it reasonably necessary for the construction of trails. 5.6 Tree Cutting. The cutting down,or other removal of live trees,except when required for safety or fire protection and subject to the prior written approval of .Grantees,which approval shall not be unreasonably withheld. 5.7 Dumping.. The dumping or other disposal of wastes, refuse,or debris on the ; Property. 5.8 New Utilities. The installation of new utility systems or extensions of existing utility systems,including,without limitation,water,sewer,power,fuel,and communication lines and related facilities except as part of the Final Management Plan or otherwise described as a permitted use in section 6,provided,however that such new utility systems or extensions must be installed underground. 5.9 Mineral Rights. The exploration for,or development and extraction of,minerals and hydrocarbons by any mining method. 5.10 Grazin . The grazing of livestock except as part of a resource management plan implemented in accordance with the Final Management Plan. 5.11 Off Road Vehicles. Use of off-road or all-terrain vehicles or motorcycles. 5.12 Hunting or Shooting. Hunting or trapping of wildlife,or the shooting of guns. 5.13 Noise Limits. Activities(such as concerts)which produce noise levels in excess of 65 decibels as measured on trails surrounding the Property. Agricultural and 4 landscaping equipment such as tractors,chainsaws,and leaf blowers are specifically excluded from this provision. 5.14 Junk Yards. Storage or disassembly of inoperable automobiles and trucks for purposes of sale or rental of space for that purpose. 5.15 Excavation. Alteration of land forms by grading or excavation of topsoil,earth, or rock is prohibited,except where Grantor determines it reasonably necessary for trails or other public access in accordance with the Final Management Plan. 5.16 Scenic and Natural Character. Activities such as clearing,stripping of native vegetation,grading,or storage of materials that would clearly degrade the scenic and natural character of the Property,except where Grantor determines it reasonably necessary for trails or other public access in accordance with the Final Management Plan. 5.17 Archeological Resources. The excavation,removal,destruction,or sale of any archeological artifacts or remains found on the property,except as part of an archeological investigation approved by Grantor. All excavation plans shall be reviewed by an archeologist prior to the start of,and during,the excavation. 5.18 No limitation of Grantor's rights to construct and maintain trails and public amenities. Nothing contained in this section shall be interpreted to limit Grantor's right to construct and maintain trails and reasonable public amenities as described herein or in the Final Management Plan. 5.19 Conveyance of Rights to Prohibited Uses. The rights to any use prohibited by this Easement may not be conveyed in any manner to any person or other legal entity. 6. Permitted Uses. The Grantor may use the property for any purpose not prohibited by Section 5 and which is consistent with the purpose of this Easement. The following uses and practices,though not an exhaustive recital of consistent uses,are consistent with the purpose and intent of this Easement and are not precluded by it: I 6.1 To take reasonable measures necessary and appropriate for fire safety and erosion control as approved by the County of Santa Clara Fire Marshal. 6.2 To remove exotic non-native invasive vegetation and restore the area with native vegetation. 6.3 To implement the Final Management Plan including the constriction and maintenance of public use trails and reasonable public amenities related to trail use and,in the vicinity of the staging area,picnicking and related low-intensity uses such as,by way of example only,restrooms,a tot lot,and dog park. It is understood and agreed by the parties that site constraints may require alterations to topography and vegetation on or near trails. 5 I - 7. Disputes and Remedies. If Grantees determine that Grantor,or Grantor's successors in interest,or any occupant of the Property is conducting or allowing a use,activity,or condition on the Property which is prohibited by the terms of this Easement,or that a violation is threatened,Grantees shall give written notice to Grantor as described in this section. 7.1 Consultations Regarding Int_ernretati6n and Enforcement of Easement. When any disagreement,conflict,need for interpretation,or need for enforcement arises between the parties to this Easement,each party shall first consult with the other party g o in good faith about the issue and attempt to resolve the issue without - resorting to legal action. 7.2 Notice of Violaf on' Corrective Action. If either Grantee,or Grantees together, determines that a violation of the terms of this Easement has occurred or is threatened,Grantee(s)shall give written notice to Grantor of such violation and d where the viol ation cure the viola tion an request corrective action sufficient to c , involves injury to the Property resulting from any use or activity inconsistent with the purpose of this Easement,to request restoration of the portion of the Property so injured to its prior condition. Such written notice is not required in the even t of sisal harm to the property. 'rent h rtY- any actual or rmnu physical P Pe If Grantees disagree whether an alleged action of the Grantor is a violation of the terms of the Easement,Grantees shall issue a Notice of Entry into Mediation ("Meet and Confer Notice")to Grantor. The Meet and Confer Notice shall be issued not more than ten(10)days after the dispute becomes apparent,and Grantees shall enter into mediation not more than thirty(30)days after issuing the Meet and Confer Notice. Upon receipt of the Meet and Confer Notice, Grantor shall take reasonable measures to suspend the activity that is the subject of the notice until an agreement is reached between Grantees. Any agreement shall be in writing and signed by all the parties to this Easement. 7.3 Injunctive Relief. If Grantor fails to cure the violation within thirty(30)days after receipt of notice thereof from Grantees,or under circumstances where the violation cannot reasonably be cured within a thirty(30)day period,fait to begin curing such violation within the thirty(30) day period,or fail to continue diligently to cure such violation until finally cured,Grantees may bring an action at law or in equity in a court of competent jurisdiction which seeks to enforce the terns of this Easement,to enjoin the violation,by temporary or permanent injunction,and seeks to require the restoration of the Property to the condition that existed prior to any such injury. 7.4 Forbearance. Enforcement of the terms of this Easement shall be at the discretion of the Grantees,and any forbearance by Grantees to exercise their rights under this Easement in the event of any breach of any term of this Easement by Grantor shall not be deemed or construed to be a waiver by Grantees of such term or of any subsequent breach of the same or any other term of this Easement or of any of Grantees' rights under this Easement. No delay or omission by Grantees in the 6 exercise of any right or remedy upon any breach by Grantor shall impair such right or remedy or be construed as a waiver. 7.5 Acts Bond the Grantor's Control. Nothing contained in this Easement shall be construed to entitle Grantees to bring any action against Grantor for any injury to or change in the Property resulting from causes not involving any affirmative acts or omissions by Grantor, or causes beyond Grantor's control,including without limitation,trespassers,fire,flood,storm, and earth movement,or from any prudent action taken by Grantor under emergency conditions to prevent,abate,of mitigate significant injury to the Property resulting from such causes. 7.6 Attorneys'Fees. Except as otherwise provided by law,if any litigation is commenced between any parties to this easement concerning any provision hereof or the rights and duties of any person in relation thereto,each party shall bear its own attorneys'fees and costs. 8. Access. No right of access by the general public or to any third parties to any portion of the Property is conveyed or granted by this Easement. for the ownersh ip, 9. Casts and Res ansibilities. Grantor shall have the sole responsibility p, liability, operation,upkeep,and maintenance of the Property. Grantor shall be responsible onsible for,indemnify,and save harmless Grantees,their officers,agents,and employees from any and all liabilities, claims,demands damages,or costs resulting from,growing out of,or in any way connected with or incident to this Easement,except for active negligence of Grantees,their officers, agents,or employees. The duty of Grantor to indemnify and save harmless includes the duty to defend as set forth in Civil rights to an t of express or implied Code Section 2778. Grantor waives any and all gh y type p p indemnity or right of contribution from Grantees,their officers,agents or employees, from any liability resulting from,growing out of,or in any way connected with or incident to this Easement. 10, Subsequent Conveyance of the Property. Grantor shall incorporate by reference hereto the terms of this Easement in any deed or other legal instrument by which Grantor divests itself of any interest in all or a portion of the Property,including,without limitation,a leasehold interest. Concurrent with the full execution of this Easement,Grantor shall grant Grantees a right of first refusal to purchase the Property or portion thereof and, pursuant to such grant,shall give written notice to Grantees of the transfer of any interest in the Property at least 30 days prior to the date of such proposed transfer.If Grantees do not elect to exercise the right of first refusal,any proposed transfer of any interest in the Property must be approved by Grantees and may be subject to reimbursement to County and/or District for any contributions made toward Property improvements. Such reimbursements shall be made in a manner to be agreed upon between Grantor and Grantees prior to such proposed transfer. Grantor shall provide a complete copy of this Easement to its transferee prior to any such transfer. The failure of Grantor to perform any act required by this paragraph shall not impair the validity of this Easement or limit its enforceability in any way. 7 11. Notices. Any notice,demand,request,consent,approval,or communication that either party desires or is required to give to the other shall be in writing and either served personally or sent by first class mail,postage prepaid,addressed as follows: To Grantor: City Clerk 13777 Fruitvale Ave. Saratoga,CA 95070 408.868.1269(Telephone) 408.867.8559(Fax) To Grantees: County County of Santa Clara Parks&Recreation Department 298 Garden Mill Drive Los Gatos,CA 95032-7669 (408)355-2200(Telephone) (408)355-2290(Fax) MROSD Midpeninsuia Regional Open Space District Administrative Office 330 Distel Circle Los Altos,CA 94022-1404 (650)691-1200(Telephone) (650)691-0485(Fax) or to'such other address as either party from time to time shall designate by written notice to the i other. 12. Recordation. This instrument shall be recorded by Grantees in the Official Records of the County of Santa Clara,California. Grantees may re-record this Easement whenever re-recording is required to preserve Grantees' rights in this Easement. 13. General Provisions. 13.1 Controlling Law_. The interpretation and performance of this Easement shall be governed by the laws of the State of California. 13.2 Liberal Construction. Any general rule of construction to the contrary notwithstanding,this Easement shall be liberally construed in favor of Grantees to affect the purpose of this Easement. If any provision in this instrument is found to be ambiguous,an interpretation consistent with the purpose of this Easement that would render the provision valid shall be favored over any interpretation that would render it invalid. This instrument shall be construed in accordance with its fair meaning,and it shall not be construed against either party on the basis that such party prepared this instrument. 8 13.3 Severability. if any provision of this Easement, or the application thereof to any person or circumstance,is found to be invalid,the remainder of the provisions of this Easement,or the application of such provision to persons or circumstances other than those as to which it is found to be invalid,as the case may be,shall not be affected thereby,so long as the purposes of this Easement can still be carried out. 13.4 No Third Par„t�yRights. This instrume nt is made and ente red into for the sole benefit and protection of Grantor and Grantees and their respective heirs, grantees,successors, and assigns. No person or entity other than the parties hereto and their respective heirs,grantees,successors,and assigns shall have any right of action under this Easement or any right to enforce the terms and provisions hereof. 13.5 No Forfeiture. Nothing contained herein is intended to result in a forfeiture or reversion of Grantor's fee title in any respect. Grantor specifically reserves the right to convey fee title to the Property subject to this Easement. 13.6 Successors. The covenants,terms,conditions,and restrictions of this Easement shall be binding upon,and inure to the benefit of,the parties hereto and their respective heirs,grantees, successors,and assigns,and shall continue as a servitude running in perpetuity with the Property. 13.7 Cooperation. In light of(a)the regional benefits provided by the Property and the connections between the Saratoga to the Sea trail and other trails that may be developed by Grantees and(b)this Easement's protection of the natural values of the Property,the parties shall cooperate as reasonably necessary to facilitate use of the Property to satisfy mitigation and similar resource protection requirements that may be imposed in connection with obtaining regulatory approvals of trails with connections to the Property. 13.8 Cations. The captions in this instrument have been inserted solely for convenience of reference and are not a part of this instrument and shall have no effect upon construction or interpretation. 13.9 Consent not to be Unreasonably Withheld. In the event Grantor,as required by the terms hereof, seeks consent of Grantees,Grantees agree in all such l 9 circumstances not to unreasonably withhold consent,regardless whether the paragraph hereunder requiring grantees' consent so provides. Grantor -city of Snrato By: Howard A. Miller Mayor Date: Attest Ann �ivan,�Citylerk Date: /a 4 D// APProved�as to.Fo &Legality: ' Richard Taylor,City Attorney Date: Exhibit List: Exhibit A—Property Description State of California County of 5 On Q C,F Z LI-a o l I 2W1 before me, l K p g3 notary public, personally appeared i ari 8 o proved to me on the basis of satisfactory evidence to be the rson(s)whose name(s)i are ubscribed to the within instrument and acknowledged to me that he/sh /the xecuted the same in his/hc the' uthorized capacity(ies),and that by his/he then 'gna re(s)on the instrument the person s),or entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my official sea 00 l. RINK R. NAT COMM. #i1831555 NOTARY PUBLIC-CALIFORNIA SIGNATURE OF NOTARY SANTA CLARA CCUNFY @,My Comm.Expires Feb. 13,2013 10 i Grant Deed of Conservation Easement-Exhibit A Property Description consisting of Exhibits A-1,B-1,A-2,and B-2,attached i EXHfBIT "Al" LEGAL DESCRIPTION AUGUST 5,2011 All that certain real property in the unincorporated area of the County of Santa Clara, State of California,being a portion of Section 11,Township 8 South,Range 2 West, Mount Diablo Base&Meridian,described as follows: All that certain real property shown as Parcel"A"on that certain Record of Survey filed for record in Book 394 of Maps,Pages 29 and 30,Santa Clara County Records,Santa Clara County,California. m a portion more articular) described as follows: Excepting therefor p o particularly P g Commencing at the northwest comer of said Parcel"A",thence along the northerly line of said parcel the following four courses: 1}North 84056' 57"East 199.98 feet;2)North 75°01'57 East 113.7$ feet;3}South OD°06 37 West 54.01 feet;4)North 75a 12 3$ East 45.00 feet to the TRUE POINT OF BEGINMNG; thence leaving said northerly line South 25° 00 00 East 375.00 Not;thence North 90 OD 00 East 154.00 feet;thence ° ° ' fee •thence North Worth 00 00 OD East 15 7.97 t e ce 5 00 00 East 80.00 feet;thence N , l�lorttt 2 , 24°24'18"West 85.68 feet to said northerly line of said Parcel"A"and also to the southerly right of way line of Congress Springs Road as said road is shown on said Record of Survey;thence along said northerly line and also along said southerly right of way line South 85131'57"West 33.77 feet to the beginning of a curve concave 220.65 feet;thence norther) and wester) along said a radius of Y northeasterly having Y curve through a central angle of 14°44'20"for an arc length of 56.76 feet to the beginning of a compound curve concave northeasterly having a radius of 355.00 feet; thence northerly and westerly along last said curve through a central angle of 14°32'21" or an arc length of 90.08 feet;thence North 65"11'22"West 77.94 feet;thence leaving f , g said southerly right of way line South 24°57 46".West 15.94 feet;thence South 750 12'38"West 55.48 feet to the TRUE POINT OF BEGINNING,containing 1.89 acres more or less. SEE EXHIBIT 11131" ATTACHED HERETO-AND MADE A PART HEREOF. This description was prepared by me or under my direction in conformance with the requirements of the Professional Land Surveyors' Act. LAND SU ,r' * LS:#8342 Karl Barker, P.L.S. #8342 Date 9�.OF L=145,85 Tane7�.� Lai05.39 Sfl5'(2L'29�_ Tan�33.10 g 03 350.�1775'DB' r �� RVZS.00 R•, 00 L ;7 R-t 80.854'}t5�9 �o ,� �'W \, nit► L�t9A "F 57 r?.e� `' I 1? 4j20'C0OSRC555 1y8.98 55 49 �+s ".AOnp 45.00 R5 C 5.00 LINE TABLE two °� r, 0.0 R-22p.05 LINE LENGTH BEARING G;74 32V'�g To��g 54 r L3 3333.06 S87'lI'47'E �l 4-14'44 20. L2 69tL52 S86.30'SB'E L3 32L21 N16'19'57'W L4 19833 N47'2724'W L5 238.53 "31122123'W L6 42.23 N16'31'15'W L7 34.47 N4070'Ol'E L9 13412 N71'37-38'E w3 DETAIL L9 109.63 N17'C'E'52'W L10 116.53 S85'07'201W �$ 1 100' � Ell 199.90 S75'381501W n U2 71.59 N811161401W L13 171.75 N83'3C'55'W z r y, L14 P17.53 S55'39'31'V r'm Li! 0E99 S17'40'5G'E � o n L16 90d4 S75'AS'3TW o r U7 72.93 S89'42'09'V L10 35A0 S�Z'S1'01'Y U9 22.51 N55'50'45'W L20 33.77 SBS'31'SI'W L2] 1504 S24'S7'46•Y L2z 33.77 ses•31 s7'W 9 A?N 503-48-014 DRAIL FMCF "All 1'w 400' APN 517-32-001 L.S.#8342 � • - �. �3E-11 '� 9 .........QF CALIFQ� EXHIBIT "BI" PLAT TO ACCOMPANY CURVE TABLE LEGAL DESCRIPTION CURVE LENGTH RADIUS I DELTA TANGENT CVr=R A PORTION OF Cl L17 305.0 0'13'13' 0.55 A.P.N. 503-48-0 4 C2 78.92 I85.00 24'25'31; 40.07 C3 121.04 355.00 19.3z'08` 61,11 AUGUST. 2010 EXHIBIT "A2" LEGAL DESCRIPTION AUGUST S,2011 All that certain real property in the unincorporated area of the County of Santa Clara, State of California,being a portion of Section 11,Township 8 South,Range 2 West, Mount Diablo Base&Meridian,described as follows: All of that certain real property shown as Parcel"A"on that certain Record of Survey fled for record in Back 411 of Maps,Page 51,Santa Clara County Records,Santa Clara County,California. SEE EXHIBIT ` 132" ATTACHED HERETO AND MADE A PART HEREOF. This description was prepared by me or under my direction in conformance with the requirements of the Professional Land Surveyors' Act. 1.AIVD I Karl Barker,P.L.S. 48342 Date * LS.#8342 14 i _ J l �- yrtr.ylpw L a a� . ' fYa r}a'lr GlJIJNTy �Y/iS .7.f'ML Ff L � Vf i]!� `�•� CJ 2d r....h s.♦�w f,-v .. ` OrYY4_� p rl�iY #ar b'Ary �!' n �t � •� � � iditdl.c7 tD It Aw im y ea.AAw a..Jd r ar Lw AimeAr AW, (��r��/�y� y �/��y}�� u ;eu. Q W •ri ww.�. nNa'`N Aw.1V wY t L�L6Lk',Q! LU'///Jl.►Tf .�, V .a �• l.kf0 ,y ("'raw&G ` 1 0 rn7 3 Br Air o.aly oa.rb we6lrx 'f w }0. i 4 r ��- i.+[.•r.r+� v iwb• r NNTIr A Ar rc N i L1.3. ,syiq� / . n > �`..t~.r�z+i.:�� Mfe+r�-r.►cJ i.r4x "."a u w.w /.,� } j i `7..+ar.�.rrx�e uc'.vert.a..rJ• wr x'o. Yii ,� � `� •.CeKw'e.�.xY Y.vYf Z u.r ;,(j��\_ •+ ri O `� ...{•iev+�++...• 6,e�.Iaexa) � rtcs. H nrn )�vrJ.res iw.Iv br.+two L.J. WvK.Vt.S vo, 4c"1ak;4. r'.i yU, Rls ae M s1 se ---rrir�,�,ry �,y� V" ' avray.w' J V• .a.,-+..� F. --GrY hurry..r>14 '•'JC ,,�V,�J' (-'Ormv-dY) �jryXy�" i '�7'L �'♦�� k�1LLC1�P � �r '� J4(�G rt t` J nRTL� PVVLIL.03 o-" FM 2 4'-fF RECORD OF SURVEY ,fir coumly unrMQK CyKMjcJIj RgQRDM CEUMCATE �._�ti.r..�_.. ..-...�. �► //330 ( '3 J t Qr THE UNPf Of IAVTA 41AU CDWrl l7 ANP WA/6 A AWIVA0 4=7M 3.f.(/f AF SMC M .7e tom.a t.•w ••-Ott_........�il_... +�- i�'-L'`°9 .�♦t^i^.,� 1/,XQ�21W.,ILQd/Il,LY1NG ffIT1Pf0'NIIN/,U ,.,�• Na 7ea w. �'r grad ss SANTA CLARA COUNTY, CAUFORNIA sn No�o�.r�n u.- •.,-. FRtioL!n p,/3 I S '�p�Tu.+i JU.Uf,/317 \ ITT-•�-+o< J CERTIFICATE OF ACCEPTANCE (Government Code Section 27281) This is to certify that the interest in real property conveyed by the foregoing GRANT DEED OF CONSERVATION EASEMENT,dated IV LY4 o4011 from the City of Saratoga to the County of Santa Clara is accepted by the undersigned officer on behalf of the Board of Supervisors of the County of Santa Clara as authorized by the resolution adopted,g',27- 21* _,and the Grantee consents to the recording of the Grant Deed by the County's duly authorized Officer- *Resolution No. 2011-472 1 have executed is certificate of acceptance on By },t Direct , arks and Recreation Department APPROVED A TO FORM AND LEGALITY: Katherine Harasz, Deputy County Counsel State ofCalifomia County of Santa Clara ss. Ona;��Z,X.ta l ,2011,before me, e Sat4A tr a Notary Public in and for said State,personally appearedUM .s R14t49 who proved tome on the basis of satisfactory evidence to be the person whose name is subscribed to this inshYment,and acknowledged to me that he executed the same in his capacity,and that by his signature on the instrument,the person or the entity upon behalf of which the person acted executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and connect. ft u rc i E.J.QUINTERO �( CflW 0 1945946 M NOTARY PUBUC-CAUFORNIA _Z SANTACLARA COUNTY My Comm.Exp.August 26.201E CERTIFICATE OF ACCEPTANCE (GOVERNMENT CODE SEC. 27281) This is to certify that the interest in real property conveyed by the foregoing GRANT DEED OF CONSERVATION EASEMENT dated from the CITY OF SARATOGA, a California Municipal Corporation to the MIDPENINSULA REGIONAL OPEN SPACE DISTRICT,a public district, is hereby accepted by the undersigned on behalf of the District pursuant to authority conferred by resolution of the Board of Directors of the Midpeninsula Regional Open Space District bearing No. 11-31 adopted on September 14, 2011 and said District consents to recordation thereof. Dated '2011 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT By PresidAt, Bo of Airectors ATTEST: Michelle Radcliffe, District Clerk Public Contracting Work Group Status Report: November 9, 2011 Identify inefficiencies in contracting documents and process Find solutions that make the contracting process more user-friendly for District staff and contractors Oct Activity Key Ac mplishments for this Period Kick-off meeting of staff working group - October 14, 2011 Identified group's goals Identified initial issues that can feasibly be resolved in near term lified Simplify contracting documents to extent permitted by law Eliminate uncertainty regarding which documents are applicable to a project Consolidate online resources in one file Create more user-friendly contracts by use of: table of contents, index, glossary, grouping by topic Clarify instructions for less experienced contractors Items Completed Long Form Construction Contract labeled as not to be used without Legal's consent All contract forms consolidated in one electronic folder on Share-all drive Began process of deleting extraneous material Began promoting use of shorter Level 1 contracts for more low-cost projects Items in Progress Current District contracts consist of four templates or "levels" depending on project cost; increase ability to use shorter Level 1 contract for more projects Assess consolidating Level 2 and Level 3 contracts into one form Identify mandatory vs. optimal contract provisions Group contract provisions by subject matter in a more readable fashion Upcoming Activities Revise Administrative Policies regarding contracting to achieve working group goals Discuss means to broaden contractor outreach and education Midpeninsula Regional Open Space District M e m o ran d u m DATE: October 20, 2011 MEMO TO: Board of Directors FROM: M. Foster, Controller SUBJECT: Mid-Year Financial Review Controller's Report Attached are unaudited financial statements for the five months ended August 31, 2011. Exhibit A contains the District's August 31 balance sheet compared to our audited position on March 31. Our cash balance increased by$13.6 million due to the sale of the$20 million of 2011 Revenue Bonds, offset by$7.1 million of debt service payments.The District also closed$4.6 million of land acquisitions; these are listed in Exhibit E. The principal amount of previously outstanding debt was reduced by$4.0 million, so overall debt outstanding rose by$16.1 million to$142.0 million. Exhibit B shows our five-month revenues compared to the same period a year ago and to the twelve month budget. Based on the final assessed valuation reports from the two county assessors,received in July, fiscal 2012 tax revenue is expected to total approximately$27.6 million,or within 0.1%of budget. Grant income totaled $591,782 in this period--$500,000 from the coastal conservancy for the POST-Silva property acquisition and$91,782 of preserve development funding. No grant funding is now expected in fiscal 2012 related to the Mt.Umunhum project(budgeted at $92 1,000)as this is being deferred to fiscal 2013. Interest,rental,park management and other income appears to be on track. Exhibits C and D review five-month operational and preserve development spending against the twelve month budget (C)and compared to the same period last year(D). The District spent 3 1%of its twelve- month administrative,operations, and preserve development budget during the first five months,down slightly from 32%after five months in each of the last two years. If all costs were on budget and linear over the year, 42%of the annual budget would have been spent by the end of five months. By department,the five month spending(excluding land purchase and debt service)versus the twelve month budget was Public Affairs 35%,Operations 34%, Administration 33%,Real Property 30%,and Planning 21%. Excluding capital spending on vehicles,machinery and the radio project,Operations department spending was at 40%. By type of expense, Salaries and Benefits ran at 40%of annual budget, Services& Supplies 35%and Fixed Assets(excluding land purchases)9%. As is usually the case, Structures& Improvements and Equipment&Vehicles are the two categories with the lowest first half spending relative to the annual budget (I I%and I%, respectively). Salary and benefit expense represented 74%of total District non-land spending,the same as last year,the same as the last two years. As shown in Exhibit D, administration, operations and preserve development spending was up 1%from last year's five month spending level. This compares to an average first half increase of 10%over the last three years and 8%over the last eight years. Salaries and Benefits increased by 2%, Services& Supplies expense dropped by 3%,and non land fix assets spending and capitalized land acquisition support costs grew by 6%. Total benefits represented 46%of total salaries—up two percentage points from the prior year period. Retirement plan expense grew by I I%and group insurance expense increased by 10% The outlook for district property tax revenue growth in fiscal 2013 remains modest. The index used to compute California consumer price inflation shows a 2.4%increase between October 2010-2 and June 2011. Therefore, secured assessed valuation will be up by at least the 2%from CPI. Based on interim reports from the county assessors,my current projection is for an overall 3.4%tax revenue growth in the 2013 tax year,or a 2.9%increase in our hybrid fiscal year. Due to the passage and signature of AB612,the District has the opportunity,beginning in January 2012, to refinance its 1999 Bonds($31 million outstanding)with 30 year notes.Given current bond market conditions,such a refinancing could reduce District debt service over the next twenty years by up to$20 million. Of course,debt service would rise significantly in the succeeding ten years,but existing debt service falls to very low levels during that period.Therefore, staff is beginning to work with underwriters and bond counsel to structure a January 2012 bond issue. The principal amount would be approximately $33 million.The issue would include no new money; the proposed objective is to shift the maximum prudent amount of debt service out beyond twenty years. Overall,the financial results of the first five months indicate revenues and expenditures are consistent with the District's long-term financial plans. Prepared by: Michael Foster,Controller Contact person: Same as above Midpeninsula Regional Open Space District M e m o ran d u m DATE: October 20, 2011 MEMO TO: Board of Directors FROM: M. Foster,Controller SUBJECT: Mid-Year Financial Review Controller's Report Attached are unaudited financial statements for the five months ended August 31,2011. Exhibit A contains the District's August 31 balance sheet compared to our audited position on March 31. Our cash balance increased by$13.6 million due to the sale of the$20 million of 2011 Revenue Bonds, offset by$7.1 million of debt service payments. The District also closed$4.6 million of land acquisitions; these are listed in Exhibit E. The principal amount of previously outstanding debt was reduced by$4.0 million, so overall debt outstanding rose by$16.1 million to $142.0 million. Exhibit B shows our five-month revenues compared to the same period a year ago and to the twelve month budget. Based on the final assessed valuation reports from the two county assessors, received in July, fiscal 2012 tax revenue is expected to total approximately$27.6 million,or within 0.1%of budget. Grant income totaled$591,782 in this period--$500,000 from the coastal conservancy for the POST-Silva property acquisition and $91,782 of preserve development funding.No grant funding is now expected in fiscal 2012 related to the Mt. Umunhum project(budgeted at $92 1,000)as this is being deferred to fiscal 2013. Interest, rental, park management and other income appears to be on track. Exhibits C and D review five-month operational and preserve development spending against the twelve month budget(C)and compared to the same period last year(D). The District spent 31%of its twelve- month administrative, operations, and preserve development budget during the first five months, down slightly from 32%after five months in each of the last two years. If all costs were on budget and linear over the year, 42%of the annual budget would have been spent by the end of five months. By department,the five month spending(excluding land purchase and debt service)versus the twelve month budget was Public Affairs 35%, Operations 34%, Administration 33%, Real Property 30%, and Planning 21%. Excluding capital spending on vehicles,machinery and the radio project,Operations department spending was at 40%. By type of expense, Salaries and Benefits ran at 40%of annual budget, Services& Supplies 35%and Fixed Assets(excluding land purchases) 9%. As is usually the case, Structures& Improvements and Equipment&Vehicles are the two categories with the lowest first half spending relative to the annual budget(I I%and I%, respectively). Salary and benefit expense represented 74%of total District non-land spending,the same as last year,the same as the last two years. As shown in Exhibit D, administration, operations and preserve development spending was up I%from last year's five month spending level. This compares to an average first half increase of 10%over the last three years and 8%over the last eight years. Salaries and Benefits increased by 2%, Services& Supplies i expense dropped by 3%, and non land fix assets spending and capitalized land acquisition support costs grew by 6%. Total benefits represented 46%of total salaries—up two percentage points from the prior year period. Retirement plan expense grew by 11%and group insurance expense increased by 10% The outlook for district property tax revenue growth in fiscal 2013 remains modest. The index used to compute California consumer price inflation shows a 2.4%increase between October 2010-2 and June 2011. Therefore, secured assessed valuation will be up by at least the 2% from CPI. Based on interim reports from the county assessors,my current projection is for an overall 3.4%tax revenue growth in the 2013 tax year, or a 2.9%increase in our hybrid fiscal year. Due to the passage and signature of AB612, the District has the opportunity,beginning in January 2012, to refinance its 1999 Bonds($31 million outstanding)with 30 year notes.Given current bond market conditions, such a refinancing could reduce District debt service over the next twenty years by up to$20 million. Of course,debt service would rise significantly in the succeeding ten years, but existing debt service falls to very low levels during that period.Therefore, staff is beginning to work with underwriters and bond counsel to structure a January 2012 bond issue. The principal amount would be approximately 33 million. The issue would include no new mone • the proposed objective is to shift the maximum $ y, r r � prudent amount of debt service out beyond twenty years. Overall, the financial results of the first five months indicate revenues and expenditures are consistent with the Districts long-term financial plans. I Prepared by: Michael Foster, Controller Contact person: Same as above