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Meeting 11-32
SPECIAL MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
December 13,2011
MINUTES
SPECIAL MEETING
I. ROLL CALL
President Hassett called the Special Meeting of the Midpeninsula Regional Open Space
District Board of Directors to order at 5:00 p.m.
1.
Members Present: Curt Riffle, Yoriko Kishimoto, Pete Siemens, Cecily Harris, Nonette
Hanko,Jed Cyr(excused at 7:02 p.m.), and Larry Hassett
Members Absent: None
Staff Present: General Manager Steve Abhors, General Counsel Sue Schectman, Real
Property Manager Mike Williams,Operations Manager David
Sanguinetti, Planning Manager Ana Ruiz, Public Affairs Manager Rudy
Jurgensen, Administrative Services Manager Kate Drayson, Assistant
General Counsel James Atencio, Senior Resource Planner Kirk
Lenington, Maintenance and Construction Supervisor Craig Beckman,
Lead Open Space Technician Rick Parry, Senior Real Property Planner
Sandy Sommer, and District Clerk Michelle Radcliffe
II. ADOPTION OF AGENDA
Motion: Upon motion by Director Cyr, seconded by Director Harris, and unanimously
passed, the Board adopted the agenda. (Vote: 7-0-0)
i
Meeting 11-32 Page 2
111. BOARD BUSINESS
1. Agenda Item#1 —Discussion of FY2012-13 Strategic Plan/Action Plan Prioritization (R-
11-114)
Director Riffle reported that the Strategic Plan Ad Hoc Committee met on December 6,
2011, and had a robust discussion with the Strategic Plan Working Group regarding the
Action Plan prioritization. He explained that tonight's meeting is to discuss criteria and
not about specific projects.
Administrative Services Manager Kate Drayson reported that the Board approved the
Strategic Plan and directed staff to incorporate the plan to the FY2012-13 Action Plan and
Budget at its September 14 th Board meeting. She provided an overview of how the
District currently sets the Action Plan and stated that many of the projects get deferred due
to staff capacity and fiscal restraints. Ms. Drayson stated that the criteria will assist staff
in setting priorities for the year.
Planning Manager Ana Ruiz then provided an overview of the screening criteria and stated
that staff would look at how a project is consistent with the District's mission, District
policies, and whether it is feasible, affordable, and sustainable. Ms. Ruiz then
summarized the Prioritization Criteria.
Director Kishimoto questioned who would determine if a project is feasible and stated that
making that determination should be a Board decision. Discussion ensued.
Ms. Drayson provided an overview of the next steps and stated that if approved, the
screening and prioritization criteria will be used by staff to prepare the FY 2012-13 Action
Plan and Budget. Then, she explained that the Administration and Budget Committee will
review the proposed Action Plan and Budget and it will then go to the Board for final
consideration.
Public Comment: Ken Nitz of Redwood City shared his concerns with the Board
regarding the prioritization criteria.
Discussion was held on identifying District goals versus District strategies. Director Cyr
suggested that an asterisk be added to the Prioritization Criteria to indicate that it is a
District strategic goal. Director Hanko suggested that language be added that projects
could be deferred for a specific reason, for example funding or staff capacity. Discussion
ensued.
Motion: Upon motion by Director Hanko, seconded by Director Cyr, unanimously
passed, the Board adopted the screening and prioritization criteria as amended and to
include a mechanism for staff to report back to the Board, assigned the Administration and
Budget Committee to revisit priority settings and bring forth recommended changes to the
Board, and directed staff to utilize the screening and prioritization criteria for Action Plan
and Budget planning.
Meeting 11-32 Page 3
IV. ADJOURNMENT
President Hassett adjourned the Special Meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 7:32 p.m.
Michelle Radcliffe, CMC
District Clerk